SECTION – III: SPECIAL CONDITIONS

1. LOCATION:
The proposed site for this work is near Sadhurangapattinam. The site is accessible by
road from Madras via Chengalpattu - Thirukalikundram and also via Mahabalipuram.

2. SITE INVESTIGATION:
The contractor acknowledge that he has satisfied himself as to the nature and location
of the work, the general and local conditions, particularly those bearing upon transportation,
disposal, handling and storage of materials, availability of labour, water, electric power, roads
and uncertainties of weather, or similar physical conditions of the site, the confirmation and
conditions of the ground the character, the quality and qualities of surface and sub-surface
materials to be encountered, including the subsoil water levels, the character of equipment
facilities needed preliminary to and during the progress of the work, and all other matters upon
which information is reasonably obtainable and which can in any way affect the work or his cost
there of under this contract. Any failure of the contractor to acquaint himself with all the
available information concerning these conditions will not relieve him from responsibility for
estimating properly the difficulty or cost of successfully performing the work. Non-familiarity
with the site conditions will not be considered a reason either for extra claims or for not carrying
out the work in strict conformity with drawings and specifications. The contractor shall note that
any clarifications regarding specifications, conditions of contract, schedule of quantities, scope
of work, etc., are required, he should contact the office of the Engineer. No claim on account of
ambiguity in any respect will be entertained.

3. SCOPE OF WORK:
The tenderer should also note that other contractor will be working in the vicinity and
this work will have to be carried out in proper co-ordination with them. The tenderers shall also
note that they shall have to clear the site of vegetation, debris etc. before commencement of
the work and tRs.hat no extra payment is permissible on account of clearance of site, removal
of debris etc. coming in the way of construction work.

The work to be done under those specifications consists of furnishing all labour,
materials, tools, equipment and services and performing all work (except work, equipment and
materials specified to be performed or furnished by the Department) required to execute the
work specified in the tender, and all other work required to satisfactorily complete construction
in strict accordance with the specifications and drawings enclosed. It is intended that the
drawings and specifications include everything requisite and necessary to finish the entire work
properly. Notwithstanding the fact that every item necessarily involved may not be specifically
mentioned. All work when finished shall be delivered in a complete and undamaged state.

4. LAYOUT AND STAKING OUT BASE LINES AND LEVELS:

The contractor shall layout his work from base lines and grades established by the
Department, and shall be responsible for all measurements in connection therewith. The
contractor shall, at his own expense furnish all stakes, templates, platforms, equipments,
ranges and labour that may be required in setting and cutting or laying out any part of the work.
The contractor shall be held responsible for the proper execution of the work to such lines and
grades as may be established or indicated on the drawings and specifications. The contractor

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shall take benchmarks, lines and levels. The contractor is to construct and maintain proper
benches at the intersections of all main walls, columns, etc. in order that the lines and levels
may be accurately checked at all times, theodolite, levels, prismatic compass, chain, steel and
metallic tapes and all other surveying instruments found necessary for the work shall be
provided by the contractors for use at site in connection with this work.

5. DRAINAGE ARRANGEMENTS AROUND PROPOSED SITE OF CONSTRUCITON:

The contractor shall control the grading in the vicinity of the buildings and trenches, so
that surface water is prevented from running into excavated areas. The contractor shall also be
responsible to see that no area around his works becomes flooded during rainy season
because of his piles up materials, etc., and subsequently flood other buildings. At the discretion
of the Engineer the contractor shall take steps to prevent flooding. It shall be the contractor’s
responsibility to keep areas around his work dry. The cost of repairing damages, if any, to the
work under execution or to any Government property in and around the site shall be entirely
borne by the contractor when such damages are due to non-compliance with the above
conditions.

6. APPROACH ROAD:
Contractor shall be permitted to use the existing roads in the establishment area for the
purpose of transporting labourers and materials etc.

7. SPECIFICATION AND DRAWING:

a) The work shall conform to the contract specifications enclosed.

b) The work shall also conform to the enclosed drawings, and to such other drawings relating
thereto as may be furnished from time to time during construction by the Engineer in
explanation of details of modifications, including such modifications as the Engineer may
consider necessary to meet conditions found during the progress of the work.

c) It shall be understood that drawings furnished to the contractor shall be interpreted by the
use of given dimensions, and nomenclature only, and that the drawing shall not be scaled.

d) Prior to the execution of the work, the contractor shall check all drawings and shall
immediately report all errors, discrepancies and/or omissions discovered therein to the
Engineer. All such errors discrepancies and/or omissions will be adjusted by the Engineer.
Any adjustment made by the contractor without prior approval of the Engineer shall be at his
own risk and the settlement of any complications arising from such adjustment shall be made
by the contractor at his own expenses.

In case of difference between drawings and specifications, the specifications shall govern.
Anything mentioned in the specifications, and not shown on the drawings, or shown on the
drawings and not mentioned in specifications, shall be of like effect as if shown or mentioned in
both.

e) In the absence of any specification for any work or material, relevant Indian Standard
specifications will apply. In the case of any class of work for which no specifications have been
given, such works shall be carried out in accordance with the specification and requirement
given by the Engineer.

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8. SHOP DRAWINGS:
a. The drawings consisting of such detailed drawings as are not included in the contract
drawing or larger scale details of certain parts of the work indicated on the contract drawings,
shall be complete and shall contain all required detailed information as may be reasonably
required for satisfactory prosecution of the work.

b. Drawings to be furnished by the contractor shall be included in the bid price of this
work. Approval of the shop drawings shall not be construed as authorizing additional work or
increased costs to the department. Adjustment in the bid price or any extension of time to
cover required charges in the shop drawings to comply with the requirements of the contract
specifications shall not be permitted.

c. Prior to submittal for approval, the contractor shall be responsible for thoroughly
checking all drawings whether prepared by him or by his sub-contractors to ensure that they
comply with the intend and the requirements of the contract specifications and that they fit in
with the overall building layout. Drawings found to be inaccurate or otherwise in error will be
returned for correction by the contractor to his sub-contractors prior to submittal.

d. The Engineer-in-charge will review and return three copies of each drawings to the
contractor, marked either ‘APPROVED NOT REQUIRED’. Then approved, each copy of the
drawings will be identified as having received such approval by being stamped and dated. If
the drawings are approved as noted, the contractor shall make the indicated corrections
immediately and may proceed with the work as though the drawings had been approved. If
unapproved, the contractor shall make all required corrections, immediately and resubmit
drawings as above until they are approved or approved as noted.

e. After the contractor has made the corrections to unapproved drawings, the contractor shall
submit six copies of each drawings to the Engineer who will return three approved copies to the
contractor.

f. The approval of the drawings by the Engineer shall not be considered as a complete
dimensional check, but will indicate only that the general method of construction and detailing is
satisfactory. Approval of such drawings will not relieve the contractor of the responsibility for
any errors or compliance with requirements of the contract plans and specifications, nor will any
discrepancy between shop drawings and contract plans and specifications. The contractor
shall be responsible for the dimensions and design of adequate connections, supports details
and satisfactory construction of the work, any fabrication, erection setting or other work done in
advance of the receipt of approved drawings shall be done entirely at the contractor’s risk.

9. PROGRESS AND COMPLETION:

The entire work shall be completed within the period as specified in the Tender schedule
elsewhere including monsoon period from fifteenth day after the date on which the written order
to commence the work is issued.

a) The contractor shall furnish sufficient forces, construction plant and equipment, and
shall work such hours, including night shifts and overtime operations, as may be necessary to
ensure the progress of the work in accordance with the attached construction schedule and its
completion within the time specified in this contract. If in the opinion of the Engineer, the
contractor refuses or fails to comply with his obligations set forth in the preceding sentence, the
contractor shall take such steps as may be necessary to improve this progress and the
Engineer may require him to increase the number of shifts and/or overtime operations, days of
work, size of forces and/or the amount of construction plant. All such action taken by the
contractor pursuant to the direction of the Engineer shall be without additional cost to the
department.

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 Failure of the contractor to meet his obligations set-forth in the paragraph above, under
this provision shall be ground for determination by the Engineer that the contractor is not
progress the work with such diligence as will ensure completion within the time specified. Upon
such determination the Engineer shall take necessary steps to increase the labour forces,
amount of construction plant, etc., as he deems fit to ensure completion of works in accordance
with the schedule at the contractor’s expense.

b) It shall be the responsibility of the contractor to mark the actual progress of the works in
progress report from at the end of every two weeks, and the calculated progress for the job as a
whole, and shall submit three copies to the Engineer.
The time allowed for carrying out the work as entered in the tender shall be strictly observed by
the contractor and shall be deemed to be of the essence of the contract on the part of the
contractor and shall be reckoned from the fifteenth day of the date on which the work order to
commence the work is issued to the contractor and all work shall be completed in accordance
with the construction schedule attached to the specifications. Monsoon or inclement weather
will not be considered reason for extension of time. The contractor shall submit a time
schedule keeping the phasing of the work generally in line with the construction schedule for
the approval of the Engineer and such an approved programme shall be strictly adhered to by
the contractor.

10. SEQUENCE OF WORK:

The contractor shall execute the finishing work as per the sequence given by the Engineer
from time to time. It shall be the contractor’s responsibility to transport all equipment and
materials to the job site at his own expenses. The contractor shall use only established
roadways for construct and use such temporary roadways or necessary and approved by the
Engineer. When it is necessary to cross kerbs or sidewalks, protection against damage shall
be provided by the contractor. Any damage caused to roads, kerbs, sidewalks, or other load
bearing facilities shall be repaired by the contractor at his own expenses.

11. CO-OPERATION WITH OTHER CONTRACTORS:

The contractor shall afford all facilities and give complete co-operation for the execution
of various other works, if required to be carried out simultaneously by other agencies while his
own work is in progress. The co-ordination will be effected in consultation with the Engineer-in-
charge of the work. Other contractors are also likely to be authorized by the owners to work in
the same area during the construction stage for work such as (i) Electrical (ii) Air-conditioning
(iii) Services and (iv) Public health and other miscellaneous works.

The contractor shall afford all facilities

a) For the installation of embedded parts, sleeves with its accessories in slabs, beams or
walls by the other agencies, before the reinforcement is placed. Necessary outlets in the
shuttering will have to be provided by the civil contractor for this purpose for which no
extra payment will be admissible.

b) For the installation of various service lines in the walls, floors, slabs ducts etc.,

c) The contractor shall afford all facilities for using scaffolding etc., by the other contractors.

No extra claims on account of facilities provided for carrying out the work mentioned
above will be entertained.

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12. INSPECTION:
The work shall be conducted under the general discretion of the Engineer and is subject to
inspection by his appointed Inspectors to ensure strict compliance with the terms of the
contract. No failure of the Engineer or his designated representative during the progress of the
work to discover or to reject materials or work not in accordance with the requirement of this
contract shall be deemed an acceptance thereof, or a waiver of defects therein, and no
payment by the Engineer, or partial/entire occupancy of he premises, shall be construed to be
an acceptance of work or materials which are not strictly in accordance with the requirement of
this contract. No change whatsoever to any provision of the specifications shall be made
without written authorization from the Engineer.

13. SUPPLY OF MATERIALS:

The materials to be supplied by the department and their issue rates are given in schedule
of supply of materials and the contractors have to make their own arrangements for the
carriage of the same from departmental stores to the work site. While every attempt will be
made to supply sizes as detailed in the drawings other suitable sections may be offered to suit
the design. No extra payment would be admissible for the use of alternative sections.
Materials not covered by the Schedule of supply of materials and available for issue which the
Department may be supplied at the discretion of the Engineer at rates to be fixed by him and
inclusive of storage and supervision charges.

14. DELAY IN PROCUREMENT OF MATERIALS:

Although every effort will be made by the Department to secure the permits and
authorization for controlled materials, including cement and steel, yet with delay in the supply of
these materials will not entitle the contractor to any compensation whatsoever. In case the
materials included in schedule of supply of materials are not supplied by the Department and in
case the use of such materials is required in the works, the contractor with prior orders of the
Engineer, for the use of each of such materials/sections, etc., from his own stocks or sources,
may use of such materials of approved and tested quality. In all such cases the contractor shall
produce the details of these materials such as quality, quantities including testing certificates
and shall be entitled to claim extra payment for such use. The extra payment would be
difference between the actual price (to be supported by vouchers) and the issue price.

15. SUBSTITUTE OF MATERIALS:

a) In any section of these specifications where items of material or equipment are
specified by brand name, catalogue number or by name of manufacturers the reference is
intended to be descriptive and got restrictive and is solely for the purpose of indicating type or
quality of item that will be acceptable. An approved equal shall be acceptable whether so
specifically stated or not at the discretion of Engineer.

b) The engineer reserves the right to have certain tests and/or analysis made of any
proposed substitute material or equipment to determine its acceptability for the purpose
specified.

i) Samples of the proposed substitute material or equipment certified by the manufacturer,

shall be submitted to the Engineer for test and/or analysis. The quantities of the items
in question required for these tests and/or analysis shall be determined by Engineer.

ii) During the progress of the work, the Engineer may, should be deem it advisable, take
samples of the substitute item for check test for analysis.

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iii) All costs of the tests, check tests and/or analysis made shall be borne by the
contractor, except that where more than two check tests, are requested that the cost
of additional tests and/or analysis shall be borne by the department.

iv) No proposed substitute for a specified item shall be used in the work of the contract
prior to written authorization by the Engineer, such written authorization to state the
amount of the adjustment, if any to be made in favour of the department.

v) Should the use of authorised substitute materials and/or equipment proposed by the
contractor, require, in the opinion of the Engineer changes or modifications in the
design, engineering drawing, specifications or work to be performed under the
contract in any way, all of the cost of making such changes or modifications, whether
or not considered at the time of the substitute was approved shall be borne by the
contractor. Said costs shall include, but not be limited to, the finishing installation by
the contractor or any additional materials or equipment which in the opinion of the
Engineer may be deemed necessary to accommodate the substitute materials and/or
equipment in the work.

16.a) ANY SAMPLES AND DESCRIPTIVE DATA REQUIRED SHALL:

1) Be submitted within the time specified in these specifications or if no time specified,
within a reasonable time as determined by the Engineer before use to permit inspection and
testing.
2) Be shipped prepaid and delivered as specified in these specifications, or as directed by
the Engineer.
3) i) be properly marked to show the name of the materials trade name or manufacturer,
place of origin name and location of the work where the materials represented by the sample is
to be used, and the name of the contractor submitting the sample.
ii) Failure of any sample to pass the specified requirements for a particular use will be
sufficient cause for refusal to consider further for the same use any sample from the same
manufacturer whose materials failed to pass the tests.

17. TESTING MATERIALS:

It shall be the responsibility of the contractor to provide number of concrete cube
moulds and arrange to cast the cube specimens as per specifications and as directed by the
Engineer. After initial curing, the test specimens shall be delivered to the concrete testing
laboratory at Kalpakkam for further curing and testing by the Government. The contractor shall
also provide necessary equipment and labour for sampling and conducting other field tests like
slump tests etc., as directed by the Engineer at no extra cost to the Government.

18. MODE OF MEASUREMENT:

Mode of measurement when not specified in the tender shall be in accordance with the
relevant Indian Standard specifications and where not spelt out in I.S.S., the Engineer’s
decision shall be final and biding on the contractor.

19. ASSISTANCE FOR TAKING MEASUREMENT:

The contractor shall provide necessary labour and assistance to the Engineer for
checking layout, alignments, levels and other survey works connected with the excavation of
work and also for taking measurement for finished works at no extra cost to the Government.

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20. SCHEDULE OF QUANTITIES:
The schedule of quantities is to be read in conjunction with this special conditions,
general conditions of contract, specifications, drawings and schedule of supply of materials,
detailing materials to be supplied by the Department.

The quantities stated are to be considered approximate only and the unit prices entered
in the schedule of quantities shall apply to the actual quantities in the completed work, up to a
Deviation of as specified elsewhere in the contract value of the work.

Each tender should contain not only the rates but also the value of each item of work
entered in a separate column and all the items should be totalled up in order to show the
aggregate value of the entire tender. All corrections in the tender schedule shall be duly
attested by the dated initials of the tenderer. Corrections which are not attested may entail the
rejection of the tender. The tender document should be signed and returned without, detaching
any part of the document.

21. SCHEDULE OF RATES:

Rates quoted shall include labour, materials, tools, plant, appliances, transport,
equipment, taxes, duties, octroi levies water and power supply, metering and consumption
charges, temporary plumbing, cost of storage sheds for materials, contractor’s supervision,
overheads and profit, general risks of liabilities and all that is necessary for the satisfactory
completion of the job, other than services and materials supplied free by the Government. The
rates quoted by the tenderer in the schedule shall be inclusive of GST on contract materials.
GST on contract turnover as levied by the local state Government authorities and or other
duties levied by the Government or other public bodies. Unless otherwise stated in the
schedule of quantities rates for all items shall be for the complete work including supplying and
fixing of all materials etc. The contractor when called for by the Department, should furnish
detailed analysis in support of the rates quoted by him against each item of the tender. The
Department reserves the right to utilize the analysis thus supplied in settling any deviations or
claims arising on this contract. The rates shall be firm and shall not subject to the exchange
variations, labour conditions or any conditions whatsoever other than what is provided in the
contract.

22. PLAN OF OPERATION & CO-OPERATION:

The contractor for work under the contract shall be required to co-ordinate his work with
that of other contractors performing work at the site and also in the same area. So far as
practicable all contractor shall have equal rights to use all roads, ground and facilities made
available for the joint use of the contractors. In case of disagreement regarding such use, the
decision of the Engineer shall govern.
The contractor shall afford all facilities and give complete co-operation for the execution
of various other works, if required to be carried out simultaneously by other agencies while his
own work is in progress. The co-ordination will be effected in consultation with the Engineer-in-
Charge of the work. Other contractors are also likely to be authorized by the owners to work in
the same area during the construction stage for work such as (i) Electrical (ii) Air-conditioning
(iii) Services and (iv) Public Health and other miscellaneous works.

The contractor shall afford all facilities

a) For the installation of embedded parts, sleeves with its accessories in slabs, beams or
walls by the other agencies, before the reinforcement is placed. Necessary outlets in the
Shuttering will have to be provided by the civil contractor for this purpose for which no extra
payment will be admissible.

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b) For the installation of various service lines in the walls, floors, slabs ducts etc.
c) The contractor shall afford all facilities for using scaffolding etc. by the other contractors.
No extra claims on account of facilities provided for carrying out the work mentioned
above will be entertained.
It is envisaged that other works such as installation of sanitary, water supply and
electrical arrangements, equipment, piping and other works not covered in this contract may
have to be carried out by the other agencies in the completed/partial completed portion of the
building along with this work. The tenderer shall permit such works to be carried out without
any hindrance and fully co-ordinate his activities with other agencies. No compensation or
claim for such contingencies shall be entertained.

23. TRAFFIC INTERFERENCE:

The contractor shall conduct his operations so as to interfere as little as possible with
the use of existing roads at or near locations where the work is being performed, when it is
necessary to excavate a trench across an existing road, store materials thereon or perform
other work which would obstruct traffic, notification of the start of such work or storage of
materials, and details of the proposed methods of providing the required facilities for safe and
continuous use of roads shall be submitted to the Engineer atleast 48 hours in advance,
thereof, and the contractor shall at his own expense, marks such approved temporary
provisions as are required to maintain atleast one lane of traffic by bridging the excavation,
providing ramps over surface obstructions or providing suitable temporary by-pass around the
obstructions. This contract to provide and erect, before construction, substantial barricades,
bridging over trenches, ramps side walks, guard rails and warning signs, furnish, place and
maintain adequate lights and warning signals and provide flag man, watchman as directed by
the Engineer.

24. GOVERNMENT LABOUR LAWS:

The contractor has to follow strictly the Government labour acts which are in force at
present and all necessary facilities and arrangements for labour will have to be made by the
contractor.

25. EARNEST MONEY DEPOSIT:

The amount of the earnest money, which a contractor should deposit with the tender, is
regulated by the following scales. In case of petty works costing Rs. 5,000/- or less the
Executive Engineer may, at his discretion, dispense with the condition for calling for earnest
money.

(i) For works estimated to cost upto Rs.10.00 Crores 2% (Two percent) of the
estimated cost.
(ii) For works estimated to cost more than Rs.10.00 Crores Rs.20.00 lakhs plus 1%
(One percent) of the estimated cost in excess of over Rs.10.00 Crores.

It should be ensured that the FDR is valid for a period of six months or more after last
date of receipt of tenders and that it is in the name of Pay & Accounts Officer, IGCAR,
Kalpakkam.

If the banks are closed on the day of opening of tenders the date of opening of tender
shall be postponed suitably.

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26. SECURITY DEPOSIT:
A sum @ 2.55% of the gross amount of the bill shall be deducted from each running bill
of the contractor, will amount to security deposit of 2.5% of the tendered value of the work. In
addition the contractor shall be required to deposit an amount equal to 3% of the tendered
value of the contract as performance security within the period prescribed for commencement
of work in letter of award issued to him. However, security deposit may be released against
bank guarantee issued by a scheduled bank of its accumulation to a minimum amount of Rs.5
lakhs subject to the condition that amount of any bank guarantee except last one, shall not be
less than Rs.5 lakhs.

27. WITHDRAWAL OF TENDER:

If any tenderer withdraws his tender within the validity period or makes any modification
in the terms and conditions of the tender which are not acceptable to the Department, then the
Government shall without prejudice to any other right or remedy be at liberty to suspend the
tenderer for one year and shall not be eligible for IGCAR tenders from the date of issue of
suspension order.

28. SUB CONTRACTORS:

The contractor shall within fifteen days, after the date of award of this contract notify the
Engineer in writing of the names of all subcontractors proposed for the work and the extent and
character of the work to be done by each. If, for sufficient reason, at any time during the
progress of the work, the Engineer determines that any sub-contractor is incompetent or
undesirable, who will notify the contractor accordingly and the contractor shall take steps
immediately to cancel such sub-contract. Subletting by contractors shall be subject to the same
regulations. Nothing contained in this contract shall create any contractual relations between
any subcontractor and the department.

29. SECURITY RULES:

The contractor shall follow at site all security rules as may be framed by the department
from time to time regarding removal of materials from site, issue of Identity cards control of
entry of personnel and all similar matters.

30. RETURN OF CONTAINERS:

301. The contractor shall sell and serviceable empty cement bags except those which are
used on bonafide works as approved by the Engineer, to the authorized bag collecting agents
of cement suppliers at the rates fixed from time to time by the DCS&D and produce evidence to
that effect to the Engineer. For every empty cement bag not so returned, he will be levied a
penalty of Rs. 1/- (Rupee one only) per bag. The paper bags need not be returned.

30.2. Containers of all other materials listed in schedule of supply of materials of this
document issued to the contractor shall be returned unless otherwise stated elsewhere in good
condition to the Government stores and in any case of dispute, the decision of the Engineer will
be final.

31. ACCOMMODATION:
The Engineer will not provide any quarters for the accommodation of contractor’s
personnel. No land will be made available within the project area for the construction of staff
and labour quarters for the contractor. The contractors will make his own arrangement for
leasing suitable land for housing his personnel and the cost on this account should be included

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in his rate structures. The contractor shall make his own arrangements at his cost for water
supply, sanitation, access roads, electrification and general cleanliness of his camps, as
required by labour laws in force. All arrangements regarding sanitation, water supply, electric
supply and cleanliness shall be tidy and workman like and shall be not approved by the
Engineer prior to the construction of the camps, warehouse, shed, shop and office facilities as
required by the contractor shall be provided by him at his own expenses, and shall be approved
by the Engineer.

After the work is over, all these temporary facilities shall be removed by the contractor
at his own expense to the satisfaction of the Engineer, within 30 days from the date of
completion of work.

32. TEMPORARY BUILDINGS:

Warehouse, shed, workshop and office facilities as required by the contractor shall be
provided by him at his own expenses. Prior approval of the Engineer-in-charge shall be
obtained in respect of location layout and details, of these buildings. After the work is over
these temporary facilities shall be removed by the contractor at his own expenses to the
satisfaction of the Engineer-in-charge within 10 days from the date of completion. No land for
erecting temporary huts for housing the contractors Labourers will be made available by the
Department. The contractor will have to make his own arrangements for the same.

33.STORAGE:
All materials shall be stored as to prevent deterioration or contamination by foreign
matters and to ensure the preservation of their quality and fitness for the work. If the storage
arrangement is not to the Engineer’s satisfaction, the Engineer may direct the contractor to
make such arrangements as he considers necessary and in the event of non-compliance, he
would reserve the right to make proper arrangements departmentally or through other agencies
at contractor’s cost. All materials shall be stored in adequate quantities well in advance to meet
the construction schedule.

34. PAST EXPERIENCES:

Contractors shall submit along with the tender details of their past experience in
execution of large works, including value of each work and name of clients, place of execution
and other relevant information.

35. SITE ORGANISATION:

The contractor shall furnish a list of plant and equipment that he proposes to bring to
site for the execution of the work. He shall also furnish full details of Engineering and
Managerial Organisation along with the names and experience of Senior Engineers and
supervisors who will be posted by him for this work.

36. RUBBLE STONE AND AGGREGATES:

The contractor shall select good quality of rock approved by the Engineers for the
purpose of producing aggregates and rubble stone for construction work. Any machine
crushed graded stone aggregate conforming to IS will be permitted for all concrete works. It is
the responsibility of the tenderer to obtain good quality material to the satisfaction of the
Engineer. If the quality of rock is not upto the required standard from one quarry, the tenderer
will have to obtain the rock from other sources. The tenderer is not entitled for any extra
payment on account of extra lead if any involved.

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37. ADDITIONAL SECURITY RULES:
The contractors may please not that the identify cards shall have the photo’s of the
personnel concerned control of entry of personnel and all similar matters. The contractor and
his personnel shall abide by all security measures imposed by the Engineer or his duly
authorised representative from time to time.

38. EMPLOYEES:
It is to be ensured that all the employee and workers employed by the contractor and
also by the sub-contractor are law abiding citizens, with clean record. Anti-social elements
rowdies and persons with adverse police records should not be employed as far as possible on
the works at Kalpakkam.

It is to be ensured by the contractor that the correct personnel particulars and

addresses of the employees and workers employed by the contractor and sub-contractors are
available with them.

39. EMERGENCY PREPAREDNESS:

It may be noted that the Government as a part of the emergency preparedness for any
eventual site emergency civil defense which/would require the entire or part of the contractors
personnel and labour to be evacuated from the site without any advance notice as and when
deemed necessary. This may result in temporary stoppages of work with possible loss of time
and productivity not likely to exceed 1 day. This aspect shall be taken into account while
quoting their rates and the department will not uncertain any claim/compensation on this
account. However, the department may grant suitable extension of time only.

40. ENTRY TIMING FOR TRUCKS:

All the trucks transporting materials for the works should have valid permit for running
inside Kalpakkam area. The materials have to be transported only during 09.00 hours and
18.00 hours within the Kalpakkam area.

41. WATER:
Water supply if available, shall be made available to the contractor at one point
from the existing water mains and the contractor shall arrange for laying all further piping to the
various work sites at his own cost as approved by the Engineer. If not provided by department,
the contractor should make his own arrangement for the supply of water required for the
works. “However water charges @ 1% (One Percent) shall be recovered on gross
amount of work done, irrespective of whether it is provided by the department or
arranged by contractor.”

42. ELECTRIC POWER:

Electric power if required shall be made available to the contractor for construction
purposes only at one point near the work site at 50 cycles single phase 230 volts or 3
phase 400 volts and recoveries will be made at the rate of Rs11/- [Rupees Eleven only]
per KWh from the contractor’s running bill. The contractor shall make his own
arrangements for the distribution of the power to all of his works from the point of supply. The
contractor will be liable to pay Rs.50/- [Rupees fifty only] per month towards the fixed
charges. (The contractor shall note that the rates for water supply, electrical consumption for
department power supply and fixed charges mentioned above are as per the prevailing rates

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intimated by Civil / Electrical section and the same will be made based on the amendments
being made by Civil/Electrical section from time to time, and recoveries will be effected
accordingly).

43. BREAKUP OF COMPONENTS FOR ESCALATION:

For the purpose of arriving at the amount of escalation referred to in Clause 10CA and
Clause 10 CC of the General Conditions of Contract (Section IV) the component of cement,
steel, materials, labour and POL as indicated in Schedule - F.

44. TENDER RATES INCLUSIVE OF GST:

The quoted Rates shall be inclusive of GST @ 18% and shall be payable by the
contractor and IGCAR will not entertain any claim what so ever in this respect.

45. DEDUCTION OF INCOME TAX:

As per Section 194 (C) of Income Tax Act, as amended by letter No. 275/9₤, 72/9- TJ
(Circular No.86) dated 19-5-1972 received from Ministry of Finance (Department of Revenue
and Insurance), New Delhi, the Income Tax @ 2% (two percent only) and 2.5% (Two point five
percent only) surcharge and 2% education cess on IT and surcharge on income tax as
applicable on the gross value of the work done will be recovered from the bills. A certificate for
the amount so recovered will be issued by the Department to the contractor.

45(a). LABOUR WELFARE CESS:

Labour welfare cess @1% of gross value of work done shall be recovered from each bill paid to
the contractor, and the same will be remitted to Tamilnadu Construction workers welfare Board.

46. CONDITIONAL TENDER WITH CONDITIONAL REBATE SHALL BE SUMMARILY

REJECTED (APPLICABLE FOR SINGLE PART TENDERS ONLY):
Any person who submits a tender shall fill up the usual printed form, stating at what rate
he is willing to undertake each item of the work. Tenders, which propose any alteration in the
work specified in the said form of invitation to tender or in the time allowed for carrying out the
work, or which contain any other condition of any sort including conditional rebate will be
summarily rejected. No single tender shall include more than one work, but contractors who
wish to tender for two or more works shall submit separate tender for each. Tender shall have
the name and number of the works to which they refer, written on the envelopes. The rate(s)
must be quoted in decimal coinage. Amounts must be quoted in full rupees by ignoring fifty
paise and considering more than fifty paise as rupee one.

47. LIST OF WORKS CARRIED OUT BY TENDERERS:

The tenderer shall also submit along with a tender “a list of works” and also the
appropriate cost of each work carried out by him in the past for different Government
Department or Public bodies.

48. PLANT ETC. TO BE EXCLUSIVE USE FOR THE WORK:

All painting equipment scaffolding ladders and materials provided by the contractors
shall when brought on to site to be deemed to be exclusively / intended for the construction and
completion of the works, and the contractor shall not remove the same or any part thereof (save

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for the purpose of moving it from one part of the site to another) without the consent in writing of
the Engineer-in-charge such shall not be unreasonably withheld.

49. DEPARTMENT NOT LIABLE FOR DAMAGES TO PLANT ETC.:

a. The Department shall not at any time be liable for the loss of or injury to any of the said
construction plant and temporary work of materials.

b. If any plant or equipment or machinery purchased out of advances taken from the
Department, such plant, equipment or machinery shall have to be issue by the contractor at
least to the extent of such advance and pledged in the name of the Department until all such
advances shall have been paid to the Department.

50. URGENT REPAIRS:

If by reason of any accident or failure or other event occurring to, in connection with the
works or any part thereof either during the period of maintenance any remedial or other work on
repair shall in the opinion of the Engineer-in-Charge be urgently necessary for security and the
contractor is unable or unwilling, Engineer-in-charge at once to do his own or other workmen to
such work or repair as may consider necessary. If the work or repair so done is work which in
the opinion of the Engineer-in-charge, the contractor was liable to do at his own expenses
under the contract, all the costs and charge properly incurred by the Engineer-in-charge in
doing so, shall on demand, be paid by contractor or may be deducted from any moneys due to
which may become due to the Contractor provided always that the Engineer-in-charge shall be
soon after the occurrence of any such emergency as may be reasonably practicable notify the
contractor thereof in writing.

51. GOVERNMENT LABOUR ACTS/LAWS:

The contractor has to follow strictly the Government Labour Acts, which are in force at
present and introduced from time to time, such as, Acts enforced by Regional Provident Fund
Commissioner. Directorate of ESIS and Enforcement Officer of Contract Labour Act, and all
necessary arrangement for labour, security insurance will have to be made by the Contactor at
his own cost.

Payment Clause on EPF & ESI

Each claim bill of the contractor must accompany details of labourers engaged, duration of
their engagement/wage register/amount of wages paid/details of contributions made by the
employer/employee towards EPF and ESI for the previous month/EPF and ESI challans for the
previous month along with payment proof and declaration from the contractor regarding
compliance all the Labour Codes, legislations and statutory conditions in the following format.
Declaration
I ...................................................................... (Name of the contractor/ agency) hereby
declare compliance towards all the labour codes, legislations and statutory conditions or any
other acts dealing with minimum wages, bonus, industrial relations, and social security and
authorise Indira Gandhi Centre for Atomic Research to recover any payment that arises due to
failure to comply with any of the Labour Codes, legislations and statutory conditions or any
other acts dealing with minimum wages, bonus, industrial relations and social security etc. and
all other acts mentioned in the tender document.

Place;
Date: Signature of tenderer/ Authorised signatory
Name of the Tenderer, Seal of the Tenderer

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52. SITE OFFICE AND OTHER FACILITIES TO BE PROVIDED TO ENGINEER AND HIS
AUTHORISED REPRESENTATIVE
The contractor should set up site office at facility (work location) for the Engineer and his
authorized representative. Site office shall consist of one well-ventilated cubicle measuring
minimum of 5m x 3m. It shall contain minimum two executive tables with executive chair and
four office chairs for others in cubical including providing safe storage space for storing
documents & drawings.

The contractor shall provide and maintain all necessary furniture, working table with drawers,
lighting fixtures, fans, etc. as required by the Engineer.

53.SUBMISSION OF MAN POWER / MACHINERY LIST ALONG WITH PERFORMANCE

GUARANTEE
On successful bidding, the tenderer upon issue of letter of intent along with performance
guaranties, the contractor should submit a detailed list of technical/non-technical team
proposed to be deployed for the project along with list of tools and plants to be deployed.

54.TRANSPORT CHARGES FOR CONTRACTOR’S EMPLOYEES FOR USING

DEPARTMENT BUSES
For the transport of contractor’s employees by Department buses, the contractor will be
charged at the rate of Rs. 5/- per day per person.

This amount would be recovered from Running Acount Bill / Final bill as certified by the
Engineer-in-charge.
----------

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 SECTION – IIIA: AERB SAFETY GUIDELINES FOR CONTROL OF
WORKS

1. INTRODUCTION
1.1 General
The Department of Atomic Energy (DAE) through its constituent units execute various site
works either by their own manpower or by manpower of various outside agencies. The nature
of contracts with outside agencies can be works contracts, engineering procurement contracts,
purchase contracts, minor fabrication contracts etc. These site works involve entire gamut
of conventional industrial activities like excavation, rock blasting, earth handling, construction,
material handling, fabrication, installation, operation, maintenance etc. of nuclear or
conventional plants/facilities. This is a challenging responsibility for the contractor due to the
complexity of problems like quality of workforce (which may be unskilled, illiterate, migratory)
available for labor-intensive jobs, lack of coordination among agencies at site, lack of safety
awareness among concerned authorities, time schedules of project etc. As a principal
employer, facility management shall be responsible to ensure health and safety of all
personnel engaged for the work. In this process, the contractor through his established
measures shall ensure that the guidelines are implemented. However the facility management
shall monitor the compliance with the provisions outlined in the guidelines through periodic
supervision and review. Any accidental injury or loss of life is detrimental to the facility as well
as the society. This ‘guidelines’ covers the safety organisation and the safety management
system requirements in sections two and three. The work specific safety precautions are
covered in section four. The requirements relating to personal protective equipment and
medical management are covered in sections 5 and 6.

1.2 Objective
This ‘guidelines’ has a basic framework of industrial safety organisation, safety management
systems, safe work procedures to maintain a safe working environment for all personnel and
to prevent any unsafe condition/act endangering the life of personnel engaged for industrial
activities. The major objectives of this ‘guidelines’ are:
(i) To create awareness among workers about industrial hazards and safe working
procedures.
(ii) To lay down safe work procedures and systems to be followed for different type of
industrial activities.
(iii) To establish a robust safety management system.
(iv) To protect the health and ensure the safety of the workers from industrial activities.

1.3 Scope
This ‘guidelines’ is essential for implementation and assurance of conventional safety in areas
such as industrial, chemical, electrical, fire, environmental and is applicable for all works
executed through contracts, like engineering procurement contract, minor fabrication contract
etc. Where the execution of work is envisaged in radiation controlled area or involves handling
and fabrication of any nuclear material, additional precautions noted in relevant AERB safety
documents on radiation protection shall also be applicable.

2. SAFETY ORGANISATION
2.1 General
(a) Construction projects have significant health and safety hazards, which need to be
managed systematically since the project inception stage to achieve incident- free
completion of jobs. Contractor should have well-defined safety organisation which helps

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 in effective implementation of safety management systems and ensures health and
safety of workers.
(b) The top management of contractor should assure that all the provisions of
relevant Acts & Rules are conformed to.
(c) Safety organisation should carry out safety surveillance, safety training, safety
enforcement measures, safety audit etc. related to all works to fulfill the overall safety
requirements of this ‘guidelines’.
(d) Safety functionaries should be exclusively assigned with the work related to protection
of health and safety of workers.
(e) IS: 18001:2007 gives detailed requirements of health and safety management system
requirements. IS: 15793 gives requirements of good practices for managing
environment, occupational health and safety legal compliance. This ‘guidelines’
prescribes requirements in addition to IS: 18001:2007 and IS: 15793 and gives
guidelines on implementing these specific to a construction project.
(f) The requirements prescribed in various central and state regulations including Building
and other Construction Workers (Regulation of Employment and Conditions of Service)
Act, 1996 and rules framed thereunder with respect to managing health and safety in
construction projects, shall be complied with.

2.2 Organisational Structure for Safety Management

(a) The Contractor shall deploy qualified and experienced line management personnel for
supervising the jobs to be carried out safely by workers. In order to oversee the industrial and
fire safety aspects during execution of hazardous jobs (listed out in para 3.11) by the
contractors, at least one safety supervisor with the qualifications and experience mentioned in
Table - 1 shall be in place irrespective of the man power deployed by the contractor.
(b) The qualification, experience and the minimum number of safety professionals to be
deployed by contractor shall be as per the following table:

Table-1 : Qualification, Experience and Number of Safety Professionals for Construction

Projects
Category of Mandatory requirement Qualification
safety
person
Safety officer One in each shift (minimum) Degree in engineering / technology and
up to 1000 workers. diploma in industrial safety with minimum two
years of experience
If number of workers in a shift or
(including contractor’s Diploma in engineering with diploma in
workers) exceeds 1000, industrial safety with minimum 6 year’s
additionally one safety officer experience
should be deployed for every or
1000 workers or part thereof. A recognised degree in physics or chemistry
and has practical experience of working in a
factory in a supervisory capacity for a period
of not less than 5 years.
Notwithstanding the provision contained in the
above criteria any person who
(i) possesses a recognised degree or diploma
in engineering or technology and has had
experience of not less than five years in a
department of the central or state
government which deals with the

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 administration of the Factories Act, 1948 or
the Dock Workers (safety, health and
welfare) Act, 1986 (54 of 1986)
or
(ii) Possesses a recognised degree or
diploma in engineering or technology and has
had experience of not less than 5 years,
fulltime on training, education, consultancy, or
research in the field of accident prevention
in industry or in any institution, shall also be
eligible for appointment as a safety officer:

Provided that competent authority may,

subject to such condition as it may specify,
grant exemption from the requirement of this
sub rule if in its opinion, a suitable person
possessing the necessary qualification and
experience is not available for appointment.
Safety One in each shift (minimum) Diploma in engineering and diploma in
supervisor up to 500 workers industrial safety
or
One Supervisor for any
hazardous job (listed in para
3.11) if, carried out by
Contractor irrespective of
number of workers.
If number of persons
working in a shift (including
the contractors’ workers)
exceeds 500, additionally
one safety supervisor should
be deployed for every
500workers or part thereof.

3. SAFETY MANAGEMENT
3.1 General
The construction agencies (contractors) shall be asked to submit a project specific health and
safety plan (construction safety management plan) proposing the methodology for managing
health and safety and their capability in completing the project in a safe manner.

3.2 Safety Policy

(a) The facility and the construction agency jointly or separately shall have a written statement
prescribing the health and safety policy of the organisation. The health and safety policy
conveys the management commitment and intent of the organisation towards health and safety,
its organisation and arrangements to ensure that the set objectives are met. It also provides a
framework for establishing, maintaining and periodically reviewing health and safety objectives
and targets.
(b) Health and safety policy shall meet the requirements of Building and other Construction
Workers (Regulation of Employment and Conditions of Service) Act, 1996 and IS 18001.
(c) The policy shall be communicated to all stakeholders through display and other means. The
policy shall be displayed in local language(s) which may be understood by majority of the
workmen.

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3.3 Safety Plan
(a) A project specific health and safety plan shall be developed by the contractor and approved
by the facility. On approval by the facility, health and safety plan shall be reference document
for implementation, control and monitoring of health and safety aspects of the project by the
Contractor.
(b) Project health and safety plan shall describe how the project specific health and safety
objectives and targets shall be achieved. It shall define the road map for achieving the
standards that an organisation lays down for itself so that efforts can be coordinated,
synergized and monitored.
(c) Health and safety plan shall explain the means of establishing a positive health and safety
culture at the project site. Health and safety plan shall identify and enumerate the control
measures to mitigate the risks to the project completion arising out of health and safety issues
so that the project is allowed to proceed without interruption and executed as per schedule.
Salient aspects that may be covered in the project health and safety plan are:
(i) Project specific health and safety objectives, targets and programmes in line with
health and safety policy.
(ii) Hazard identification and risk assessment
(iii) Meeting legal and other requirements
(iv) Health and safety organisation
(v) Resources, roles, responsibility and authority
(vi) General health and safety rules
(vii) Health and safety requirements to be followed by sub-contractors
(viii) Operation control procedure
(ix) Activities requiring work permit system and its procedure
(x) Management of traffic safety inside the project
(xi) Access control of employees
(xii) Safety of visitors
(xiii) Management of critical activities such as work at height, material handling, working
with plant and machinery, etc.
(xiv) Safe handling of chemicals, explosives, gas cylinders, electrical equipment etc.
(xv) Ensuring the competency and awareness of the workmen
(xvi) Fire prevention and fire fighting plan
(xvii) Emergency preparedness and response plan
(xviii) Traffic management plan
(xix) Training matrix
(xx) Personal protective equipment matrix
(xxi) Health and safety performance monitoring measures such as inspection and audit
(xxii) Incident reporting and investigation procedure
(xxiii) Proactive and reactive indicators of health and safety
(xxiv) Reward and reprimand for health and safety performance
(xxv) Checklist and formats.
(xxvi) Health monitoring plan for employees/workers exposed to hazardous jobs.

(d) The risk control measures identified shall meet the provisions of Building and other
Construction Workers (Regulation of Employment and Conditions of Service) Act, 1996, other
legislations and provisions of various safety related standards.
(e) Procedures shall be established for timely recording and reporting of information required
for continual improvement of health and safety performance.
Internal reporting procedures shall cover:
(i) Incident reporting
(ii) Non-conformance reporting
(iii) Health and safety performance reporting
(iv) Hazard identification reporting

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External reporting shall cover
(i) Statutory reporting requirements

The recording of reporting of health and safety performance shall be clearly documented in the
health and safety plan.

3.4 Roles, Responsibility and Authority

(a) Contractor shall define, document and communicate the roles, responsibilities and
authorities of all personnel who manage, perform and verify activities having an effect
on health and safety risks. It shall also include subcontractors and visitors.
(b) The line management personnel who are responsible for execution of activities are
directly responsible for health and safety in the work under their control.
(c) Health and safety group and health and safety officers are responsible for guiding the
top management of their own organisation on health and safety issues and facilitating
the implementation of health and safety in the project site. For duties and
responsibilities of health and safety officers refer Atomic Energy (Factories) Rules-
1996.
(d) Health and safety supervisors shall be engaged to assist the health and safety officers
in performing their duties.
(e) Management shall provide adequate resources essential to effectively manage the
health and safety management system requirements of the project.

3.5 Design and Engineering

(a) Design drawings, construction methodology and plans shall be reviewed to determine
whether any additional risks may arise during the construction due to the features in the
design or methodology.

Attention shall be paid to:

(i) Providing permanent hooks and loops for tying safety slings of workers
(ii) Providing holes or such arrangements to the structure to which safe working
platforms and safety nets can be connected
(iii) Laying permanent slings, grab rails/bars to be used by the workers
(iv) Permanent provision for attaching railings
(v) Provision for alternative access to the trapped or distressed workers
(vi) Provision for communication
(vii) Design facilitating barricading of the area around work site without causing
hindrance to building functional activities
(viii) Durability of such safety related permanent design integrated elements
(ix) Other safety practices required for the type of woks involved
(x) Significant risks from construction materials, which cannot be avoided in the
design.

(b) Analysis of design and integration of safety measures, as described above, should be
undertaken as value engineering through multi-stakeholder consultation, necessarily
involving designers, owner/client, operation/maintenance management and construction
agency.
(c) While need for special work methodology and enabling infrastructure is considered to
make conditions safe for construction, attention shall also be drawn to the safety during
maintenance operations (including inspections which may be necessary before project
commissioning as well as maintenance).

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 (d) It shall also be ascertained whether it would be feasible (within the time and cost
considerations) to erect necessary temporary enabling infrastructure. If, in the due
assessment by the project manager, it is established that the design, as proposed,
would continue to be unsafe during construction and maintenance operations unless
special enabling infrastructure is created and work procedures specifically drawn, the
design shall be reviewed.

3.6 Construction Planning

(a) Prior to the start of construction work, detailed planning shall be carried out which may
include:
(i) Identifying aspects of design that have bearing on health and safety during construction
stage.
(ii) While scheduling the various activities of the construction, allowing adequate time to
carry work in accordance with health and safety requirements.
(iii) Reviewing the proposed work method of various activities, identifying health and safety
hazards of activities in the project and assessment of the risk level.
(iv) When the risk level is unacceptable, taking additional control measures including
revision of the work methodology so that identified risk is at ALARP (As Low as
Reasonably Practicable) level.
(v) Planning and establishing the facilities for implementation of health and safety such as
workmen training facility, health centre for medical check-up and first aid, access
control of employees, etc.
(vi) Ensuring that the temporary establishments at project site such as site offices, workmen
camps, toilets, canteens and rest sheds, etc. are created meeting the requirements of
the relevant statutes and standards.
(b) Facility shall ensure that the construction agency has understood the challenges and has
planned to meet the project specific health and safety requirement through appropriate
competencies.
(c) Health and safety measures need proper coordination by the construction agency and such
efforts of the construction agency shall be reviewed, monitored and appropriately guided by the
facility.
(d) In respect of sub-contractors, project manager of the construction agency shall ensure that
the sub-contractors meet the health and safety requirements of the project. Health and safety
control and monitoring shall be established specific to the needs of the project.

3.7 Safety Communication

(a) Procedures shall be established to communicate significant hazards and risks to and from
employees and other interested parties. The health and safety hazards and risks may be
communicated in the following ways:
(i) Sharing of accidents case studies which occurred in the project site as well in other
similar projects
(ii) Safety induction and orientation training
(iii) Health and safety posters and displays
(iv) Health and safety campaigns and competition involving the employees
(v) Sharing of results of the audits, inspections and other monitoring systems
(vi) Establishing a system for collecting feedback on health and safety from employees
and other interested parties
(vii) Tool box meeting
(viii) Safety signage.

(b) Health and safety communications addressed to workmen shall preferably be in local
language(s) understandable by majority of the workmen.

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(c) The facility and construction agency shall jointly endeavour to promote a positive health and
safety culture at the project. Top management of the organisations should exhibit a visible
management commitment and felt leadership towards health and safety. This shall be achieved
by participating in health and safety programmes such as:
(i) Project health and safety committee meeting
(ii) Health and safety walk down
(iii) Including health and safety in all performance review meetings
(iv) Exhibiting a safe behaviour while at site.

(d) The top management should clearly communicate that it considers safety as core value and
it shall not allow it to get compromised. Such messages when it reaches down the level in the
organisation enable to create a positive health and safety culture.

3.8 Safety Monitoring Programme

(a) The objective of the safety surveillance programme should address assurance of effective
implementation of safety measures in execution of works. Following surveillance programme
should be in place at sites. The safety organisation should monitor, maintain record and follow
up for corrective actions.
(b) The surveillance programme should consist of identification of safety related deficiencies
and status of corrections thereof, the implementation of protective measures, the safe work
practices, human behavior etc.
(c) Specific surveillance should be ensured with respect to testing of equipment, portable power
tools, electrical equipment and tools, hand tools, surveillance of material handling
equipment, transport equipment, earth moving equipment, gas cylinders, stores, etc. to comply
with various statutory requirements.
(d) Surveillance on safety awareness and training compliance including induction training, on
the job training and refresher training, job specific pre-job briefing, job hazard analysis, etc. as
per facility’s guidelines should be ensured.
(e) Safety related deficiencies (SRDs) shall be detected by any employees/worker of
construction agency and communicated to the line manager for corrective actions. The
corrective action shall be monitored and records shall be maintained.
(f) Systematic updating of SRDs attended and pending should be made available by the
contractor for verification of facility.
(g) The health and safety performance monitoring and measurement procedures shall provide
for:
(i) Both qualitative and quantitative measures appropriate to the project
(ii) Monitoring the extent to which project health and safety objectives are met
(iii) Proactive measures of compliance that measures compliance with health and safety
plan, operational control procedures and legislation
(iv) Reactive measures of performance to monitor accidents, ill health, near misses and
non-conformances
(v) Monitoring dangerous occurrences
(vi) Fire occurrences
(vii) First aid injuries.

(h) Health and safety inspections shall be preferably conducted by a team of the concerned
engineer, health and safety officer and area in-charge of the contractor.
(i) The type of inspections that shall be carried out and the frequency shall be decided during
the planning stage and documented in the project health and safety plan. The health and safety
inspections should include:
(i) General site health and safety inspection
(ii) Electrical safety inspection

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 (iii) Plant and machinery inspection
(iv) Health and hygiene inspection
(v) Scaffolding safety inspection.
(vi) Portable tools and tackles
(vii) Lifting tools and tackles
(viii) Fire equipment inspections
(ix) Illumination level and noise level monitoring
(j) Status of health and safety implementation shall be measured and monitored by several
proactive indicators which include the following:
(i) Compliance level of project health and safety plan
(ii) Compliance level of health and safety observations with in the target date
(iii) Implementation status of training plan
(iv) Implementation status of corrective and preventive actions
(v) Compliance level of pre-employment medical checks and periodic medical checkups
(vi) Compliance level of legal and other requirements
(vii) Percentage of activities for which detailed project specific risk assessment is
conducted.
(k) Procedures shall be established to report, investigate and analyze incidents. The
procedures shall involve:
(i) Members of the incident investigation team
(ii) Agencies to be reported in case of incidents
(iii) Time period within which incidents need to be reported
(iv) Methodology for investigation and determining the root cause of accidents.
These procedures shall form a part of the project health and safety plan and monitored on a
regular basis for its effectiveness.
(l) All incidents including near miss cases, accidents and dangerous occurrences shall be
thoroughly investigated, direct and root causes determined and corrective action planned.
Incidents may be analysed covering the following ways to prepare and implement an effective
prevention plan:
(i) Body part injured
(ii) Age of the victims
(iii) Time of accidents
(iv) Causes of accidents
(v) Nature of injury.
For detailed guidelines on analysis of incidents and computation of injury rate refer IS 3786.

(m) The following reactive health and safety indicators should be used to measure and monitor
the health and safety performance of the project site:
(i) Number of near miss cases
(ii) Number of first aid cases
(iii) Lost time injury frequency rate
(iv) Lost time injury severity rate.

(n) The health and safety performance of subcontractors shall be monitored on a regular basis
and necessary directive and support shall be given to achieve the set health and safety
objectives and targets.
(o) All accidents leading to property damage/personnel injuries/fatal accident/near miss and
dangerous occurrence should be reported to the facility’s engineer-in-charge immediately
(p) All ‘near-miss’ accidents should also be recorded/reported and investigated and
recommendations arising out should be implemented on priority.

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3.9 Training/Orientation
(a) It shall be ensured that all employees are competent to perform the assigned work
safely on the basis of appropriate education, training or experience. The competency
requirements of different categories of employees shall be mapped and procedures
shall be implemented to ensure that those deployed meet the competence
requirements.
(b) The objective of health and safety training shall be to equip the employee with
necessary knowledge and skill to perform the work assigned to him in a safe
manner, to foster continual improvement and to imbibe safety culture.
(c) Preferably, the training should be carried out away from the working place of the
participants to ensure focused attention on the training for both trainer as well as
trainees.
(d) After completion of training due procedure shall be followed for obtaining the
feedback from the participants on the effectiveness of the training. Effectiveness of
training imparted shall be monitored for continual improvement and necessary
corrections in implementation.
(e) The training/orientation programme should be implemented to meet the mandatory
requirements. [Rule 43(2) (m) of the Atomic Energy (Factories) Rules 1996]. The
training should be phased as follows:
(f) Induction cum orientation training should include the overall safety aspects of the
work and give a general overview of the various hazards, the particular activities and
the do’s and don’ts. As a part of training, workers should also be given
demonstrations on use of personal protective equipment, first aid and fire-fighting
equipment, fire mock drills, other emergency preparedness etc.
(g) The line manager along with the safety representative should conduct pre-job
briefing on day-to-day basis prior to specific hazardous jobs. This will make the
workers aware of the hazards and the precautions to be taken.
(h) Refresher training should be imparted to each worker at least once in a year.
(i) A training schedule should be prepared by the construction agency and
communicated to facility for concurrence.
(j) Records of training, demonstration and pep talk should be maintained.

3.10 Permit to Work System

(a) Activities requiring permit to work shall be decided before starting the construction and shall
be suitably documented in the project health and safety plan. Some of the activities which shall
require permit to work are:
(i) Excavation
(ii) Entry into confined spaces
(iii) Electrical work (HV/LV)
(iv) Opening manholes, covers and grills
(v) Blasting operation
(vi) Hot work
(vii) Work on plant and machinery and other power driven equipment
(viii) Working at height
(ix) Working at night

(b) The contractor should establish a permit to work system for any other hazardous activity,
which it feels necessary to be controlled administratively for safe execution.
(c) Contractor should obtain valid safety work permit before carrying out any hazardous job and
shall maintain a copy of it with him throughout the period of his work. Record of safety work
permit should be maintained in a systematic manner. All the safety conditions and requirements
stipulated in the safety work permit should be ensured strictly.
(d) Contractor should ensure that only authorized personnel are deployed for hazardous
works/jobs (refer item 3.11 for hazardous job) and provide facilities for the same.

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3.11 Job Hazard Analysis
(a) It should be ensured by contractor that a safe work procedure exists for all the hazardous
jobs as mentioned hereunder and the requirements of the safety procedures are ensured at the
work sites. Job hazard analysis (JHA) should form a part of such safe work procedures. A
checklist based on JHA should be prepared. This checklist should be crosschecked by the line
managers and verified by safety officer. Typical list of jobs requiring job hazard analysis
(This list is illustrative only and not exhaustive) is as follows:
(i) Excavation
(a) Blasting including under water blasting
(b) Earth and stone removal/backfilling/dumping of earth/stones
(c) Any excavation more than 1.8 m depth.
(ii) Work at height (working beyond 3.5 meters above ground)
(a) Erection and dismantling of scaffolding, platforms, shuttering/de-shuttering work
(b) Dome work, rod bending, construction of chimney and cooling towers
(c) Working on tower crane.
(iii) Materials and material handling
(A) Critical equipment handling e.g.
(a) Calandria
(b) Steam generators
(c) Turbine generator components
(d) Diesel generator set
(e) Generator stator
(f) End shields
(g) Fuelling machines components
(h) Heat transport pumps etc.
(B) Hazardous chemical handling e.g.
(a) Acids and alkalis
(b) Ammonia
(c) Chlorine
(d) Freon
(e) Hydrazine
(f) Hydrogen sulphide
(g) LPG
(h) Morpholine
(C) Movement of heavy material by crane
(D) Movement of tractor trolley on slopes
(E) Manual lifting of heavy material to height
(F) Erection of heavy machinery, equipment.
(iv) Electrical connection
(a) Field connection for electrical installation
(b) Installation of lighting fixtures
(c) Charging of electrical system
(d) Charging of transformer, switch yard, switch gears
(e) Working near high voltage lines
(f) Use of portable electrical tools.
(v) Equipment/structural erection work
(a) Material handling
(b) Loading and unloading
(c) Transportation of material from one place to other
(d) Steel fabrication and erection
(e) Cleaning and maintenance of batching plant equipment.
(vi) Finishing/painting work
(a) Painting at height
(b) Painting in confined space.
(vii) Other specific work

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 (a) Work with pneumatic tools/compressed air
(b) Work on pressure vessels/lines
(c) Work in the vicinity of steam lines
(d) Work in high enthalpy area
(e) Work in high noise area
(f) Work in confined space including tunnels and trenches
(g) Work in isolated area (away from main site)
(h) Radiography work
(i) Work related to welding, gas cutting, grinding
(j) Working near conveyor, rotating machine
(k) Leak detection testing.
3.12 Reward
(a) To motivate the employees and organisation to work safely measures can be implemented
based on the suitability. Selection and rewarding for the following categories may be
considered on regular basis:
(i) Safest workmen
(ii) Safest supervisor
(iii) Safest area
(iv) Safest sub-contractor, etc.
(v) Sub-contractors and employees may be rewarded when the project achieves significant
million man-hours without any lost time injury.

4. WORK SPECIFIC SAFETY MEASURES

4.1 General
(a) The contractor should ensure that safety precautions are taken during the execution of
awarded work and work areas are maintained safe at all times. At the end of each shift
and at all times when the work is suspended, it should be ensured that the work area
is left safe in such a way that no materials and equipment that can cause damage to
existing property, personal injury or interfere with the other works of the project or
station are left in an unsafe manner.
(b) The contractor should ensure to provide and maintain all lights, guards, fencing,
warning signs, caution boards and other safety measures and provide for vigilance as
and when necessary for the protection of workers and for the safety of others. The
caution boards should also have appropriate symbols.
(c) Adequate lighting facilities such as floodlights, hand lights and area lighting should be
provided at the site of work, storage area of materials and equipment and temporary
access roads within the working area.
(d) All works should be planned so as to avoid interference with other facilities, works of
other contractors or sub-contractors at the site. In case of any interference, necessary
coordination should be ensured for safe and smooth working.
(e) It should be ensured that the instructions given by the safety officer or his designated
nominee regarding safety precautions, protective measures, housekeeping
requirements, etc. are complied with. The safety officer with due intimation to line
manager should have the right to stop the work, if in his opinion, proceeding with the
work will lead to an unsafe and dangerous condition. Line manager should arrange to
get the unsafe condition rectified and/or provide appropriate protective equipment.
(f) Contractor should ensure that each job with a hazard whether small or big is intimated
to the Head, industrial safety of the facility well before it is taken up.
(g) The contractor should be fully responsible for non-compliance of any of the safety
measures or requirements, implications, injuries, fatalities, dangerous occurrences and
compensation arising out of such situations or incidents.

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 (h) Maximum duty hours of an individual should be as per the Factories Act 1948 or its
latest amendment.
(i) Illumination levels should be as per the statutory requirements.

4.2 Rock Blasting

(a) All blasting operations should be carried out on the basis of procedures approved
by Head, industrial safety and engineer-in-charge. All works in this connection should
be carried out as per BIS specification/code (IS 4081: 1986. Title:- Safety code for
blasting and related drilling operations (First Revision)). Barricades, warning signs etc.
should be placed on the roads/open area.
(b) Blasting permit should be obtained from Head, Industrial Safety at least one day before
the blasting operation and precautions mentioned there in shall be ensured by the
engineer-in-charge before blasting operation.
(c) The blaster should have a licence from competent authority under Explosive Rules,
1983 for blasting work. It should also be ensured that he knows about the risks
involved.
(d) Blasting should be done under the supervision of competent engineer/supervisor.
(e) Blasting in the open site should only be carried out during fixed hours every day/fixed
day in the week between sunrise and sunset. Residents of adjacent area should be
informed in advance about the blasting schedule.
(f) No blasting should be undertaken during thunderstorm.
(g) Necessary precaution should be taken to ensure the stability/integrity/safety of the
adjacent structure by limiting the peak particle velocity.
(h) No loose material, such as tools, drilling equipment, etc. should be left on the surface to
be blasted. Proper muffling arrangement of the blasting area should be ensured to
avoid flying of blasted material.
(i) Authorized blaster should personally ensure that all the personnel / equipment has
been removed from the blasting area before the blasting operations.
(j) Blasting area should be free of detonating gas, inflammable objects, sparking or
damaged wiring system, stray currents and static electricity.
(k) All electrical lines in blasting area should be de-energised.
(l) Entry of unauthorized personnel should be prevented by displaying warning signs.
(m) In case of misfire, no person should be allowed to approach the blasting site unless it
is inspected and cleared by a competent engineer/supervisor.
(n) Explosives and blasting material should be stored only in clean, dry, well-ventilated,
suitably constructed bullet/magazine which should be fire resistant and securely locked.
Stock book should be kept accurate and maintained. Licence should be obtained for
storage of explosive as per the Explosives Act, 1884.
(o) Blasting caps, electric blasting caps or primers and detonators should not be stored in
the same box, container or room with other explosives.
(p) Precautions against lightening should be provided in accordance with Indian Electricity
Rules, 1956 (amended in 2000).
(q) The explosives should be transported in specially designed vehicles bearing a special
sign or inscription entitled ‘DANGER-EXPLOSIVES’. Also detonators separated from
other explosive should be transported in a separate compartment.

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4.3 Excavation, Trenching and Earth Removal
(a) Before taking up excavation work, necessary permission should be obtained from the
engineer-in-charge with reference to existing underground services.
(b) The Line manager of the works should exercise full care to ensure that no damage is
caused by him or his workmen, during the operation/excavation etc., to the existing
water supply, sewerages, power or telecommunication lines or any other services or
works. He should provide and erect before construction, substantial barricades,
guardrails, and warning signs around the work area. He should also furnish, place and
maintain adequate warning lights, display board, signals etc., as required.
(c) All trenches 1.2 m or more in depth should at all times be supplied with at least one
ladder for every 30 m along the trench. Ladders shall extend from bottom of the trench
to at least 1m above the surface of the ground.
(d) The sides of the trench/pit in soil, which are 1.2 m or more in depth should be stepped
back to give suitable slope (angle of repose) or securely held by timber bracing or
appropriate shoring/support, to avoid the danger of soil slides from collapsing. The
excavated material should not be placed within 1.5 m or half of the depth of the pit
whichever is more from edges of the trench/pit. Cutting should be done from top to
bottom. Under no circumstances mining or under-cutting should be done.
(e) Workers should not be exposed to the danger of being buried by excavated material or
collapse of shoring. Measures to prevent dislodgment of loose or unstable earth, rock or
other material from falling into the excavation by proper shoring shall be ensured.
(f) The stability and safety of the excavation, adjacent structures, services and other works
should be ensured.
(g) All excavated area should be fenced off by suitable railing and installation of caution
board to warn the persons from slipping or/ falling into the excavation pit/ mound.
(h) All excavated areas shall have an illumination level of at least 20lux for night work and a
red danger light shall be displayed at prominent place near the excavation site to warn
approaching traffic and men.
(i) For removal of earth from an earth mound/excavated heap a written permission should
be obtained from the engineer-in-charge of the work. As far as practical, earth should
be removed mechanically. Wherever manual removal of earth is involved, earth should
be removed from the top by maintaining a slope equal to the angle of re-pose of the
earth. Such work should be constantly supervised to ensure that no under-cutting is
done and to ensure that no person is trapped.
(j) Dumping of excavated soil should be done at a specified area under proper supervision
with respect to signaling, illumination and safety clearance.
(k) It should be ensured that at a construction site of a building or other construction work,
every vehicle or earth moving equipment is equipped with (a) silencers, (b) tail lights, (c)
power and hand brakes, (d) reversing alarm (e) search light for forward and
backward movement, which are required for the safe operation of such vehicle or earth
moving equipment and (f) the cab of the vehicle or earth moving equipment is kept at
least one meter from the adjacent face of a ground being excavated. (g) indicator etc.
(l) It should be ensured that when a crane or shovel is traveling, the boom of such crane
or shovel is in the direction of such travel and the bucket or scoop attached to such
crane or shovel is raised and without load, except when it is traveling downhill.
(m) Before loading or unloading power trucks or trailers attached to tractors, the brakes
should be applied and if vehicle is on a sloping ground, the wheels should be blocked.
Handcart should not be used for the transfer of construction/erection materials in the
construction area. However if the exigency demands urgent transfer of light materials a
small handcart may be permitted with the prior approval of the Engineer-in-charge.
(n) It should be ensured that at a construction site of a building or other construction work:
(i) All transport or earth moving equipment and vehicles are inspected at least once in a
week by responsible persons and in case any defect is noticed in such equipment or
vehicle, it is immediately taken out of service.
(ii) Safe gangways are provided for to and fro movement of building workers engaged in
loading and unloading of lorries, trucks, trailers and wagons.

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 (iii) All earth moving equipment, vehicles or other transport equipment be
operated only by such persons who are adequately trained and possess such skills
as required for safe operation of vehicles or other transport equipment.
(iv) Trucks and other equipment are not loaded beyond their safe carrying capacity,
which should be clearly marked on such trucks and other equipment.
(v) No unauthorised person rides the transport equipment employed in such work.
(o) It should be ensured at a construction site of a building or other construction work that:
(i) A shovel or an excavator whether operated by steam or electric or by internal
combustion used for such work is constructed, installed, operated, tested and examined
as required under any law for the time being in force and the relevant national
standards. (ii) Buckets or grabs of power shovels are propped to restrict the movement
of such bucket or grabs while being repaired or while the teeth of such bucket or grabs
are being changed.
(p) It should be ensured at a construction site of a building or other construction work that:
(i) An operator of a bulldozer before leaving - applies the brakes, lowers the blade and
ripper and puts the shift lever into neutral.
(ii) A bulldozer is parked on level ground at the close of the work.
(iii) The blade of a bulldozer is kept low when such bulldozer is moving uphill.
(iv) Bulldozer blades are not used as brakes except in an emergency.
(q) It should be ensured at a construction site of a building or other construction work that:
(i) A tractor and a scraper are joined safely at the time of its operation
(ii) The scraper bowls are propped while blades of such scraper are being replaced.
(iii) A scraper moving downhill is driven in low gear.
(r) It should be ensured at a construction site of a building or other construction work that:
(i) Before a road roller is used on the ground, such ground is examined for its bearing
capacity and general safety, especially at the edges of slopes such as embankments
on such grounds. (ii) A roller is not moved down hill with the engine out of gear.
(s) Vehicle carrying excavated material should have proper cover over the driver’s cabin.

4.4 Safe Means of Access/Platforms

(a) Adequate safe means of access and exit should be provided for all work places, at all
elevations.
(b) Suitable scaffolds should be provided for workmen for all works that cannot be done
safely from the ground, or from solid platform except such short duration work that can
be done safely from ladders. Bamboo/wooden scaffolding should not be permitted.
(c) Where the platform for working is more than 3.5 m above ground, the width of the
platform should be minimum 1 m.
(d) Ladder should be of rigid construction having sufficient strength for the intended loads.
Wooden/bamboo/rope ladders should not be permitted. All ladders should be
maintained in good condition. The ladders should be fixed to the ground or rigid
platforms. An additional person should be engaged for holding the ladder, if ladder is
not securely fixed. Ladder shall be extended from floor to at least one meter above the
platform.
(e) A portable ladder should be given an inclination not steeper than 1 in 4 (1 horizontal
and 4 vertical). Ladders should not be used for climbing while carrying materials in
hands. While climbing both the hands should be free.
(f) Any working platform on scaffolding or staging more than 3.5 m above the ground or
floor should have a guard rail attached, bolted, braced at least 1.0 m high above
the floor or platform of such scaffolding or staging along with mid-rail.
(g) The planks used for any working platform should not project beyond the end supports
to a distance exceeding four times the thickness of the planks used. The planks should
be rigidly fixed at both ends to prevent sliding, slipping or tilting. The thickness of the

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 planks should be adequate to take load of men and materials and should not collapse.
Plywood or packing wood should not be used as planks.
(h) The guardrail should extend along the entire exposed length of the scaffolding with
only such opening as may be necessary for the delivery of materials. Standard railing
should have posts not more than 2 m apart and an intermediate rail halfway between
the floor or platform of the scaffolding and the top rail. Such scaffolding or staging
should be so fastened as to prevent it from swaying from the building or structure.
Scaffolding and ladder should conform to IS 3696 (Part I): 1987 and (Part II): 1996.
(i) Working platforms of scaffolds should have toe boards at least 15cm in height to
prevent materials from falling down.
(j) A sketch of the scaffolding proposed to be used should be prepared and approval by
the engineer-in-charge obtained prior to start of erection of scaffolding. All scaffolds
should be examined by engineer-in-charge before use.
(k) Working platform, gangways and stairways should be so constructed that they should
not sag unduly or unequally and if the height of the platform or gangway or stairway is
more than 3.5 m above ground level or floor level, they should have adequate
width for easy movement of persons and materials and should be suitably guarded.
(l) No single portable ladder should be used for access to a height of more than 4.5 m.
For ladders up to 3m in length the width between styles (side bars)/width in the ladder
should in no case be less than 300mm. For longer ladders this width should be
increased by at least 20 mm for each additional meter of length. Step/rungs spacing
should be uniform and should not exceed 300 mm. Portable ladder should be used
only for access to work place. In case work place is higher than 4.5 meters, pre-
fabricated steel staircase should be used.

4.5 Work at Height

(a) Person to work at height should be medically fit and should have height pass issued
by safety section. (Appendix-SA Part A, B and C). Safety training should be imparted
before working at height.
(b) Safety work-permit system for working at height should be obtained from industrial
safety section.
(c) At elevated places, secure access and foothold should be provided. Adequate and
safe means of access and exit should be provided at all work places for all elevations.
Means of access may be portable or fixed ladder, ramp or a stairway. The use of
crosses, braces or framework, as a means of access to the working platform should
not be permitted.
(d) Linear movement at height should be reduced to minimum. In case of such
movement provision for anchoring the safety belt should be made.
(e) Where barricades cannot be installed, a safety net of adequate strength should be
installed close to the level at which there is a danger of fall of personnel/fall of objects.
(f) In case where ‘work at height’ is on asbestos roof, crawling board/roof ladder should
be used to walk across the asbestos roof.

4.6 Electrical Safety

(a) All electrical installations shall comply with the appropriate statutory requirements given
below and shall be subject to approval of the Electrical Engineer and Safety Officer.
(i) The Electricity Act, 2003
(ii) The Indian Electricity Rules 1956 (as amended in 2000)
(iii) The National Electricity Code 2008
(iv) Atomic Energy (Factories) Rules, 1996

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 (v) Other relevant rules of Statutory Bodies and power supply authority
(vi) Relevant standards of BIS.
In addition to the above statutory provisions, the clauses indicated in this document
shall also be complied.
(b) It shall be the responsibility of the user seeking temporary power supply to indicate in
writing, if any of the clauses (requirements noted in above regulations and in this
document) are conflicting with each other and for which the user cannot decide the
course of action regarding safe installation, commissioning, operation, maintenance and
decommissioning of the electrical installations.
(c) The electrical engineer and safety officer of the agency providing temporary power
supply shall interpret the concerned conflicting clauses and approve in writing the safe
course of action.
(d) The application Form-1 (Form-1A, 1B and 1C) as mentioned in Appendix-SB should be
submitted by the user for getting the temporary power supply.
(e) After installation of temporary electrical panels, wiring works by the user, Certificates
as per Form-1D (Appendix-SB) should be submitted to the provider.
(f) Certificate of safety officer and authorization of electrical engineer for energisation of
temporary power supply should be filled as per Form-1E (Appendix-SB).

4.7 Material Handling and Lifting Machines and Tackles

(a) It should be made compulsory to supervise jobs like lifting / placing / loading / unloading /
carrying / transporting etc. of heavy material by qualified supervisor having knowledge
about hazards involved and precautions to be taken for such job.
(b) The line managers should ensure that the material handling equipment used is adequate
to handle the load.
(c) Manual pulling of heavy equipment and trolley loaded with heavy material is not to be
permitted.
(d) Stacking and handling of heavy materials should be done on a firm ground to prevent
settlement.
(e) No lifting machine and no chain, rope or lifting tackle, except a fiber rope or fiber rope
sling, shall be taken into use for the first time in that factory unless it has been tested and
all parts have been thoroughly examined by a competent person. A certificate of such a
test and examination specifying the safe working load or loads and signed by the person
making the test and the examination has been obtained and is kept available for
inspection.
(f) Use of lifting machines and tackles should conform to relevant BIS requirements [IS
13367 (Part 1): 1992 Reaffirmed 2003, IS 4573: 1982 (Reaffirmed 2000) and IS 13834
(Part 1): 1994 Reaffirmed 2003 etc. The accessories and the attachments, anchorages
and supports etc. should be ensured in healthy conditions by regular inspections at
defined frequencies.
(g) Every rope used in hoisting or lowering materials or as a means of suspension should be
of good quality and adequate strength and free from any defect. This should be ensured
by regular inspection as per IS 2762: 1982- Specification for wire rope slings and sling
legs (first revision).
(h) Every crane operator or lifting appliance operator should be authorized. No person under
the age of 18 years should be in charge of any hoisting machine or give signal to an
operator of such machine.
(i) In case of every lifting machine (and of every chain, ring, hook, shackle, swivel and pulley
block used in hoisting or as a means of suspension) the safe working load should be

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 ascertained and clearly marked. In case of a lifting machine having a variable safe
working load, each safe working load and the conditions under which it is applicable
should be clearly indicated. No part of any machine should be loaded beyond the safe
working load except for the purpose of testing. This should be approved by the engineer-
in-charge and Head, Industrial Safety.
(j) In case of facilities machines, the safety of the machines shall be ensured by the
Engineer-in-charge. As regards the Contractor’s machines, the contractor should declare
the safety of the machine to the Engineer-in-charge whenever he brings any machinery to
site of work and get it verified by the engineer-in-charge, supported by a valid test
certificate by the competent person.
(k) Thorough inspection and load testing of lifting machines and tackles should be done in
the presence of competent person at least once in every 12months and records of such
inspections and testing should be maintained.
(l) No mobile crane should be allowed to move under live high-tension power transmission
line.
(m) While lifting loads, cranes should be located on level ground.
(n) A thorough load analysis should be carried out before using cranes in tandem.
(o) Motors, gear transmission, couplings, belts, chain drives and other moving parts of
hoisting appliances should be provided with adequate safeguards. Hoisting appliances
should be provided with such means, which will reduce the risk of any part of a
suspended load becoming accidentally displaced or lowered.
(p) It should be ensured that the cabin of the lifting machine in outdoor service: (i) is made of
fire resistant material, (ii) has a suitable seat, a footrest and protection from vibration, (iii)
affords the operator an adequate view of the area of operation, (iv) affords the operator
adequate protection against the weather, and (v) is provided with fire extinguisher.

4.8 Welding and Gas Cutting

(a) Welding and gas cutting operations should be done by qualified and authorized persons
only.
(b) Safety work permit shall be obtained (wherever necessary like presence of flammable or
combustible material etc.) before flame cutting/welding is taken up.
(c) Welding and gas cutting should not be carried out in places where flammable or
combustible materials are kept and where there is danger of explosion due to presence
of gaseous mixtures. In case the requirement cannot be avoided, specific approval and
procedure should be ensured and adequate precautions should be taken.
(d) Welding and gas cutting equipment including hoses and cables should be maintained in
good condition.
(e) Barriers should be erected to protect other persons from harmful rays from the work.
When welding or gas cutting is done in elevated positions, precautions should be taken
to prevent sparks or hot metal falling below on persons or combustible materials.
(f) Suitable type of protective clothing consisting of fire resistant gauntlet gloves, leggings,
boots and aprons should be provided to workers as protection from heat and hot metal
splashes. Face shields with filter glasses of appropriate shade should be worn.
(g) Adequate ventilation should be provided while welding, brazing and cutting the metals
like zinc, brass, bronze, galvanised or lead coated material.
(h) Welding and gas cutting on drums, barrels, tanks or other containers should be taken
up only after ascertaining that they have been emptied, cleaned thoroughly and
made free of flammable material.

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 (i) Fire safety measures should be available as required near the location of welding/cutting
operations.
(j) Flash back arrestor should be provided with gas cutting and gas welding sets.
(k) For electric (Arc) welding the following additional safety precautions should be taken:
(i) When electrical welding is undertaken the return lead of welding machine should be
directly connected to the job invariably.
(ii) Provision must be in place in electric welding machine to prevent physical contact
with live parts.
(iii) The welding cables and power cables should be routed separately to avoid
entanglement.
(iv) The electric welding set should have suitable earth connections. There should be an
electrical isolation device in the input power supply side on the welding machine.
(l) Double gauges should be used for all gas cylinders used for cutting/welding. Pressure
gauges/regulators should be in healthy condition.

4.9 Rotary Cutters/Grinders

(a) All portable cutter/grinders should be provided with the wheel guard in position.
(b) Grinding wheels of specified diameter only should be used on all grinders in order to
limit the prescribed peripheral speed.
(c) In pedestal grinder, the gap between tool rest and grinding wheel should be
maintained less than 3mm.
(d) Goggle/face shield should be used during grinding operation.
(e) No grinding wheel should be used after its expiry date.
(f) Ear muff/ear plug should be used during the welding /cutting jobs.
(g) Portable appliances, which are powered by single phase AC supply, shall be provided
with three-core cable and three pin plug, otherwise the whole body should be double
insulated.
(h) Safety work permit should be obtained (wherever necessary like presence of
flammable or combustible material etc.) before grinding is taken up.
(i) Fire safety measures should be available as required near the location of grinding
operations.

4.10 Concrete Mixing Equipment

(a) Cement bags should be stacked on wooden planks in dry and leak proof area, 150mm to
200mm from the floor and 450mm away from walls. Height of the stack should not be
more than 15 bags or 1.5 meters whichever is lower. Width of the stack should not be
more than 4 bags or 3meters. Lateral loading of the walls of the storage room by
stacking should not be permitted. Stacking of the bags should not be used as a working
platform.
(b) Shuttering and supporting structures should be of adequate strength and approved by
engineer-in-charge. This should be ensured before concrete is poured.
(c) If the mixer has a charging skip the operator should ensure that the workmen are out of
danger before the skip is lowered.
(d) Adequate walking platforms are to be provided in the reinforcement area to ensure safe
walking for pouring concrete on the roof.
(e) When workmen are working/cleaning the inside of the drum of mixer, the power of the
mixer should be switched off and ‘Do not operate’ tag should be provided. The plant

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 operation and cleaning of mixing pan should be carried out as per equipment supplier’s
instructions.
(f) Interlocks between the cover and the mixer rotor shall be established to ensure that the
agitator does not start when the cover is in open condition.
(g) It should be ensured that moving parts of the elevators, hoists, screens, bunkers, chutes
and grouting equipment used for concrete work and of other equipment used for storing
and transporting of ingredients of concrete are securely fenced to avoid contact of
workers with such moving parts.
(h) It should be ensured that screw conveyors used for cement, lime and other dusty
material are completely enclosed.
(i) Workers engaged for handling bulk cement in a confined place should be provided with
tight fitting goggle, approved respirators and protective clothing, which will fit snugly
around the neck, wrist and ankles.
(j) The following should be ensured for every pipe carrying pumped concrete:
(i) The scaffolding carrying a pipe for pumped concrete should be strong enough to
support such pipe at a time when such pipe is filled with concrete or water or any other
liquid and to bear safely all the building workers who may be on such scaffold at such
time.
(ii) Securely anchored at its end point and each curve on it.
(iii) Provided with an air release valve near the top of such pipe; and securely attached
to a pump nozzle by a bolted collar or other adequate means.
(k) The following should be ensured while using the electric vibrators in concreting work at a
construction site of a building or other construction work such that:
(i) Such vibrators are earthed.
(ii) The leads of such vibrators are heavily insulated.
(iii) The current is switched off when such vibrators are not in use.

4.11 Painting
(a) Appropriate breathing air respirators should be provided for use by the workers when
paint is applied in the form of spray, or a surface having lead paint is dry rubbed or
scraped.
(b) Only the quantity of paint, thinner and polish required for the day’s work should be kept
at the work spot. Excess storage should not be permitted at the work spot.
(c) Smoking, open flames or sources of ignition should not be allowed in places where
paints, varnish, thinner and other flammable substances are stored, mixed or used.
A caution board, with the instructions written in national language and regional
language, ‘SMOKING - STRICTLY PROHIBITED’ should be displayed in the vicinity
where painting is in progress or where paints are stored. Symbols should also be used
on caution boards.
(d) All electrical equipment of paint storage room should be of explosion proof design.
Suitable fire extinguishers / sand buckets should be kept available at places where
flammable paints are stored, handled or used.
(e) When painting work/hot resin mix is done in a closed room or in a confined space,
adequate ventilation should be provided and ensured. In addition, suitable respirators
should be provided. No portable electric light or any other electric appliance of voltage
exceeding 24 volts should be permitted for use inside any confined space. Walkie-talkie
or other means of communication should be provided. Rescue arrangement like full
body harness with lifeline, tripod with pulley and extra BA sets should be available.

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 (f) The workers should use PVC gloves and/or suitable barrier creams to prevent the skin
contact with Epoxy resins and their formulations used for painting.

4.12 Demolition
(a) Before any demolition work is commenced and also during the progress of the work, all
roads and open area adjacent to the work site should either be closed or suitably
cordoned. Appropriate warning signs should be displayed for cautioning approaching
persons/vehicles.
(b) Before demolition operations begin, it should be ensured that all the service lines are
de-energized.
(c) Persons handling demolition operations shall use appropriate PPE.
(d) All demolition operations should be carried out with safe and duly approved procedures
which shall include following but not limited to: (i) No masonry/material should be
permitted to fall in such masses or volume or weight so as to endanger the structural
stability of any floor or structural support. (ii) No wall, chimney or other structure or part
of a structure is left unguarded in such a condition that it may fall, collapse or weaken
due to wind pressure or vibration. (iii) No floor roof or other part of the building
should be overloaded with debris or materials as to render it unsafe.
(e) After the demolition, the debris and other materials collected should be disposed safely
and not permitted to be dropped freely.
(f) Entries to the demolition area shall be restricted to authorized persons wearing safety
helmets and safety shoes.

4.13 Traffic
(a) All the vehicles moving at sites should conform and comply with the requirements of
Motor Vehicles Act, 1988 and the Rules made thereunder. All the drivers /operators of
vehicles should possess valid driving license as per Motor Vehicles Act, 1988 or its
latest amendment.
(b) When the construction work causes interference with traffic such as road cutting or
transit unloading of heavy equipment etc. notice of such interference should be given to
the engineer-in-charge and Head, industrial safety well in advance with the details of
start of the work and time required.
(c) A cleaner/assistant must be available for all heavy vehicles whenever vehicles move
forward as well as in the reverse direction. All vehicles should be fitted with proper
reverse horns, back view mirrors and indicator signals.
(d) Facility shall ensure that the assessment of the driver’s visual ability is carried out as
per Rule 55 of the Atomic Energy (Factories) Rules, 1996/guidelines of advisory
committee on occupational health (ACOH), AERB or as per the latest amendments in
statutes.
(e) Effective speed breakers with yellow stripes on the roads to regulate the speed at the
vulnerable points should be installed. Effective barricading with adequate caution signs
should be placed to warn the vehicle drivers whenever the jobs are carried out on the
road.
(f) All vehicles moving at the site should have roadworthiness certificate issued by the
concerned authority.
(g) Special limit boards and caution boards indicating turns should be installed wherever
necessary.
(h) In general, the following maximum speed limits should be specified and implemented.
Vehicles speed limits should be as per Motor Vehicle Act or 20 Km/h. Extra
precautions and care should be exercised particularly during heavy
material/equipment movements.

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 (i) Safety awareness programmes should be conducted for all the drivers of the light,
medium and heavy vehicles.

4.14 Work in Radiation Area

The facility shall follow the stipulations under Atomic Energy (Radiation Protection) Rules, 2004
and AERB Safety Manual on ‘Radiation Protection for Nuclear Facilities‘[AERB/NF/SM/O-2
(Rev.4)] with regard to work in the radiation area and other works related with radiography, etc.

4.15 Work in and Around Water Bodies

(a) When work is done at a place where there is risk of drowning, all necessary rescue
equipment such as life buoys and life jackets should be provided and kept ready for use.
(b) All necessary steps shall be taken for prompt rescue of any person in danger and
adequate provision should be made for prompt first-aid treatment of all injuries likely to
be sustained during the course of the work. Proper record of entry/exit to and from water
bodies shall be maintained on shift basis and search operation shall be conducted as
soon as any person is detected to be missing.
(c) Caisson Work
(i) Safe means of access should be provided to the place of work in the caisson and
adequate means should be provided to safely reach the top of caisson in the event of
inrush of water.
(ii) The work relating to construction, positioning, modification or dismantling of caisson
shall be done under the supervision of a responsible person.

4.16 Fire Safety

(a) Provisions prescribed in the AERB safety standard on ‘Fire Protection Systems for
Nuclear Facilities’, [AERB/NF/SS/FPS (Rev.1)] shall be complied.
(b) All necessary precautions should be taken to prevent outbreak of fires at the
construction site. It should be ensured that all hot works are carried out under valid
work permit.
(c) Combustible materials such as wood, cotton waste, oil, coal, paints, chemicals etc.,
should be segregated and kept to the required bare minimum quantity at work place.
(d) Containers of paints, thinners and allied materials should be stored in a separate room
which should be well ventilated and free from excessive heat, sparks, flame or direct
rays of the sun. The containers of paint should be kept covered or properly fitted with lid
and should not be kept open except while using.
(e) Adequate number of trained persons from approved fire training centre required to
extend fire safety coverage should be ensured.
(f) Fire extinguishers as approved by the engineer-in-charge/in-charge of fire station/safety
in-charge should be located at the construction site at appropriate places.
(g) Adequate number of trained workmen in firefighting who can operate fire extinguishers
should be ensured.
(h) Portable fire extinguishers with periodic inspection, maintenance and re-filling
complying with the mandatory requirements should be ensured.
(i) Availability of adequate water for firefighting should be ensured.
(j) Implementation of the provisions of various statutory licenses for storing gas cylinders,
petroleum products, explosives etc. as per the relevant Acts and Rules should be
ensured wherever required.

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4.17 Environmental Safety
Relevant provisions of the state/central statutory authority regarding environment protection
should be adhered to.

4.18 Public Protection

The Contractor should make necessary provisions to protect the public. He should be bound to
bear the expenses in defense of every action or other proceedings at law that may be brought
by any person for injury sustained owing to neglect of any precaution required to be taken to
protect the public. He should pay for the any such damage and cost which may be awarded in
any such suit, action or proceedings to any such person, or the amount, which may be fixed as
a compromise by any such person.

4.19 Safety of Visitors

(a) Visitors for the project shall be given health and safety induction before they are allowed
in to the construction project. It shall include the minimum PPE to be used, hazards and
risks at the work area, restricted areas of entry, emergency response arrangements, etc.
(b) Visitors shall always be accompanied by one of the employees of the project site.
(c) Visitors shall not be allowed in the hazardous areas unless they are competent and
trained to work in such areas.

4.20 Housekeeping
(a) It should be recognized that a proper place for everything and everything in its
place is maintained for a good housekeeping.
(b) The material required for immediate use only should be brought to the designated
workplace and stacked properly and labeled suitably.
(c) All work spots, site office and surroundings should all times be kept clean and free from
debris, scrap, concrete muck, surplus materials and unwanted tools and equipment. A
day-to-day collection and disposal of scraps/debris should be done safely at designated
place.
(d) Electrical cables should be so routed as to allow safe traffic by all concerned. Cable
should be preferably supported on the brackets fixed along the wall to maintain safe
access. Wherever routing on the floor cannot be avoided, care should be taken to
ensure mechanical protection of these cables and safe access is not disturbed.
(e) No material at any work place should be so stacked or placed or disposed off as to
cause danger, inconvenience or damage to any person or environment.
(f) All unused scaffoldings, surplus/scrap materials and equipment/systems like temporary
electrical panels etc. should not be allowed to accumulate and shall be removed from
the premises at the earliest.
(g) Accumulation of water /oil spillages on the floor or any other workplace should be
avoided.
(h) Proper aisle space marking should be provided in all workplaces.

4.21 Other Statutory Provisions

Notwithstanding the clauses in the above subsections, there is nothing in these clauses to
exempt the contractor from the provisions of any other Act or Rules in force in the Republic of
India. In particular, all operations involving the transport, handling, storage and use of
explosives should be as per the standing instructions and conform to the Indian Explosives Act,
1884 and the Explosives Rules, 1983. Handling, transport, storage and use of compressed gas
cylinders and pressure vessels should conform to the Gas Cylinder Rules 2004 and Static and
Mobile Pressure Vessels (Unfired) Rules 1981. In addition, The Indian Electricity Act 2003 and

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Indian Electricity Rules 2005, the Atomic Energy Act, 1962, the Radiation Protection Rules,
2004, the Atomic Energy (Factories) Rules, 1996 and AERB safety manual on ‘Radiation
Protection for Nuclear Facilities’ [AERB/NF/SM/O-2 (Rev.4)] should be complied with.

5. PERSONAL PROTECTIVE EQUIPMENT

5.1 General
Although the primary approach in any safety effort is that the hazard to the workmen should be
eliminated or controlled by engineering methods rather than protecting the workman through
use of personal protective equipment (PPE). Engineering methods could include design
change, substitution, ventilation, mechanical handling, atomization etc. Under those situations
when it is not possible to introduce any effective engineering methods for controlling hazards, it
is necessary that workman use appropriate type of PPE. For example, in construction work
there is the possibility of a hand tool, a bolt, or some loose material to fall from an elevated level
and striking the head of workman working below. It is therefore necessary that construction
worker wear a safety helmet. It is for such situations, both the Factories Act 1948 and the
Atomic Energy (Factories) Rules, 1996 have provisions for use of appropriate type of PPE. It is
thus recognized that use of PPE is an important and necessary consideration in the
development of a safety programme. Once the safety professional decides that PPE is to be
used by workmen, it is essential to select right type of PPE and construction agency should
ensure that workman uses it and also PPE is correctly maintained.

5.2 Personal Protective Equipment (PPE)

(a) All personal protective equipment as considered necessary should be made available for
the use of the persons employed on the site and maintained in a condition suitable for
immediate use. Also adequate steps should be taken by line manager to ensure proper
use of PPE.
(b) All the PPEs in use should be as per relevant IS standards as referred in the AERB
safety guidelines on ‘Personal Protective Equipment’ (AERB/SG/IS-3).
(c) All persons employed at the construction site should use safety helmets. Safety helmet
should be with BIS mark and should have its headband with back support and chin
strap.
(d) Workers employed on mixing asphaltic materials, cement and lime mortars should use
protective goggles, protective foot wears, hand gloves and respirators as required.
(e) Persons engaged in welding and gas-cutting works should use suitable welding face
shields. The persons who assist the welders should use suitable goggles. Protective
goggles should be worn while chipping and grinding.
(f) Stonebreakers should use protective goggles. They should be seated at sufficiently safe
distances from one another.
(g) Safety goggles should be of shatterproof type and with zero power.
(h) Persons engaged in or assisting in shot blasting operations and cleaning the blasting
chamber should use suitable gauntlets, overalls, shatterproof and dust-proof goggles
and self contained breathing apparatus set.
(i) All persons working at heights more than 3.5 m above ground or floor and exposed to
risk of falling down should use full body harness safety belts, unless otherwise protected
by cages, guard railings, etc. In places where the use of safety belts is not feasible,
suitable net of adequate strength fastened to substantial supports should be used.
(j) When workers are employed in sewers and inside manholes that are in use, it should be
ensured that the manholes are opened and are adequately ventilated at least for an
hour. After it has been well ventilated, the atmosphere inside the space should be
checked for the presence of any toxic gas or oxygen deficiency by a competent person

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 and recorded in the register before the workers are allowed to get into the manholes. A
pilot team should enter the area donning self contained breathing apparatus (SCBA).
The manholes opened should be cordoned off with suitable railing and provided with
warning signals or caution boards to prevent accidents. There should be proper
illumination in the night. Depending upon the work situation, the contractor should
provide PPE including the SCBA as recommended by Head, industrial safety.

6. MEDICAL MANAGEMENT
6.1 General
(a) The contractor shall make arrangements for the first aid and medical services for the
injured or ill persons for prompt attention or aid.
(b) The arrangement can be made by the contractor or an agreement can be in vogue with
the facility.
(c) The medical facilities at first-aid centre shall be adequate to immediately cater to
the injured based on the hazard potential and probable severe injuries.
(d) The first-aid centre shall be provided with the adequate equipment and medicines for
catering to the site requirements. The first-aid centre shall be manned depending on the
working hours / on round the clock shift basis. The services of at least one qualified
medical practitioner (medical officer) shall be made available by the contractor.

6.2 Medical Facilities

(a) Medical facilities conforming to the provisions of the Atomic Energy (Factories) Rules,
1996 should be provided at all work sites.
(b) The requisite medical facilities in the form of a well-equipped first aid centre manned by
qualified nursing personnel should be provided at all work sites. Contractor may avail
this facility as per terms and conditions of the contract.
(c) In addition, well-maintained first-aid boxes should be kept at each location of the work
by the contractor and availability of the personnel trained in first aid should be ensured.
(d) A manned and equipped ambulance should be available at work site during the working
hours/on round-the-clock shift basis.
(e) It should be ensured by the facility that occupational health monitoring of contract
workers is carried out as per provisions of the Factories Act 1948 as per the latest
amendment and the stipulations/directives given by Atomic Energy Regulatory Board
from time to time.
(f) Display of emergency contact numbers of important persons and hospitals and route
map of site shall be maintained at designated places.

6.3 Medical Management of Serious Injuries

(a) In case of serious injuries, the injured should be shifted to the nearest first-aid centre at
site immediately. The opinion of medical officer/certifying surgeon should be sought
immediately for medical management.
(b) After providing the first aid treatment the injured should be shifted to designated
medical facility of the site/hospital for further medical assistance, in an ambulance along
with a nursing attendant.
(c) The doctor at the medical facility of the site/hospital attending the case shall assess the
extent of injuries and render immediate medical aid. If the situation warrants
trauma/special care the injured shall be shifted to the referral hospital, having all the

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 requisite facilities for specialized treatment in ambulance along with a medical
attendant.
(d) A list of such referral hospitals for specialised medical management facilities for the
injured persons should be available with the project management/Head, industrial
safety and Head, medical services of the site for ready reference.

APPENDIX-SA
APPLICATION FOR HEIGHT PASS
PART- A
Group/Section:
Agency:
1. Applicant’s name :____________
2. Facility address :____________
3. Residential address :____________
4. Age :____________
5. Sex :____________
6. Height :____________
7. Gate Pass No. :____________
8. Name of contractor/agency withwhom engaged at present :____________
9. Height pass required for work at :____m. Height
10. Description of present job :____________
11. Previous experience of working at height :____________

S.No. Name of the employer Duration ofemployment Workexperience

1.
2.
12. Does the applicant suffer from any of the following ailments ? (If yes details to be given):
(a) Blood pressure : _________ (b) Epilepsy _________
(c) Flat foot _________
(d) Frequent headache or reeling sensation_________
(e) Mental depression _________ (f) Limping gait _________
(g) Aerofobia _________

Declaration:
I hereby declare that the above information furnished by me is true and correct. I shallalways wear
the safety belt and tie the life-line whenever working at unguarded heightsof 3 m and above. I shall
not misuse the height pass issued to me or transfer it to anyother person. I shall never come to duty
or work at height/depth under the influence ofalcohol/drugs.

Date: Name:
Sign:

(Applicants Name and Signature or loss time injury (L.T.I) in case he cannot sign. Incase of LTI an
authorised person shall explain each point/item to the individual andcertify on that behalf below the
LTI)

I certify that I am satisfied with the above certification of the individual for theapplication of height
pass and request for issue of height pass to him.

Name :
Sign:
(Agency Concerned)

Countersigned by:
Section Head (Facility)

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 PART-B
MEDICAL FITNESS CERTIFICATE

Certified that I, Dr.______________________ have examined Shri. __________________ aged

________ on (date) ___________ who has signed below inmy presence. General and physical
examinations of Shri.___________________________ do not reveal any abnormality. He does not
suffer from any acute/chronic skin diseaseor any contagious or infectious disease. His eye sight is
normal with/without glasses.In my opinion, Shri._____________________ isphysically and mentally
fit forworking at height.

Details of examinations are given below:

Personal attributes: Medical aspects:

1. Height :__________ 1. Urine :__________
2. Chest :__________ 2. Blood pressure :__________
3. Weight :__________ 3. Epilepsy :__________
4. Hearing :__________ 4. Flat foot :__________
5. Sight :__________ 5. Frequent headache or
reeling sensation :__________
6. Skin :__________ 6. Mental depression: :__________
7. Heart beating :__________ 7. Limping gait :__________
8. Aerophobia :__________

Name:

Signature of workman Signature and Rubber Stamp ofMedical

Practitioner withReg. No.

PART-C
INDUSTRIAL SAFETY SECTION

(Considering the above medical certificate, the applicant has appeared on the followingpractical
tests conducted by industrial safety section and the results are given below(strike off whichever is in-
applicable)

(a) Wearing a safety belt and tying the rope knot : Pass/fail
(b) Walking over a horizontal structure at 3m. : Pass/fail
height wearing a safety belt
(c) General physique (OK/Not OK)

The above applicant’s performance in the above tests has been satisfactory/unsatisfactory
due to the following.

So I certify and issue this height pass to Shri. _____________________ with Registration No.
_______ in the height pass register. This is valid for oneyear from the date of issue i.e. up to
...............

Date: Name:

Signature

Scientific Assistant (Safety)

Safety Officer

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 APPENDIX-SB

FORM - 1
APPLICATION FOR TEMPORARY POWER SUPPLY AND USE OF ELECTRICITY AT WORK
SITE DURING CONSTRUCTION
[Prescribed under clause 4.6(d)]

1. Name and address of user.

2. Reference of tender or work order (if
applicable)
3. Name and designation of tender/work order
issuingauthority.
#
4. Power supply application number
5. Name and designation of tender/work
order/worksupervising authority (Engineer-
in-charge).
6. Expected date of commencement of
temporary supply
7. Expected date of decommissioning of
temporary supply
8. Voltage level (LV/MV/HV)
9. Type of connection (1Ph/3Ph)
10. Connected load (Kw)
11. Maximum demand(KVA)/Power factor
12. Single line diagram * of proposed power Enclosed (Form-1A)/Notenclosed
distribution scheme along with equipment
data sheet (downstream installation after
point of connection).
13. Name of overall supervisor and available Enclosed (Form-1B)/Notenclosed
qualified Staff
14. Auxiliary equipment data sheet (meters, Enclosed (Form-1C)/Notenclosed
fireextinguisher, first aid box etc.)
15. Name and designation of provider’s
representative to whom the application is
addressed.
16. Name and designation of authorised
signatory of user, who had submitted this
application
#
Power supply application number shall be different for same user with multiple applications
fortemporary supply
* All the drawings and tables shall be signed by user’s representative indicated against 16 above.

Signature of authorised signatory of user

Signed endorsement of work order

supervising authority indicatedagainst 5 above.

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 FORM - 1A
EQUIPMENT DATA SHEET FOR OBTAINING TEMPORARY POWER SUPPLY AND USE OF
ELECTRICITY AT WORK SITE DURING CONSTRUCTION
(Prescribed against item-12 of form-1)

Name and address of user: Power supply application

Number:
Amendment No:

References:- Single line diagram (SLD) of the power distribution scheme with allequipment details
(attach the SLD)
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Identity Type Make Manufacturer’s Fixed/ Size Last Last Latest Rating
and S.No Portable used test test
model date date data

Signature of authorised signatory of user

Explanation of column headers:

1. Identity:- Identification mark/number/tag of equipment in single line drawing and
layout drawing. Every equipment in single line drawing and layout drawing shall have
suitable identification mark/number/tag.
2. Type:- Cable/CB/MCB/MCCB/ELCB/transformer/lightningarrestor/earthing
station/earthing connection/motor/lighting fixture/switch/fuse/switch, socket box etc.
3. Make and model:- manufacturer’s name and corresponding model no.
4. Manufacturer’s S. No:- serial number and date in name plate if available. Else NA
5. Fixed/portable:- Equipment is installed/laid/anchored to surface or portable.
6. Size:- depending upon type of equipment and as desired by provider representative
e.g. length for cables or all dimensions if heavy equipment like transformer.
7. Last used date. date of last use else NEW
8. Last test date. latest test date by user or by manufacturer if NEW
9. Latest test data:- IR, HV, resistance, functional test data depending upon the type of
equipment as desired by provider’s representative.
10. Rating:- name plate rating of equipment like voltage, current, power (apparent,
active, reactive), IP of enclosure, size (cable cross section) etc. depending upon the
type of equipment and as desired by provider’s representative.

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 FORM - 1B
STAFF DATA SHEET FOR OBTAINING TEMPORARY POWER SUPPLY AND USE OF
ELECTRICITY AT WORK SITE DURING CONSTRUCTION
(Prescribed against item-13 of form-1)

Name and address of user: Power supply application

Number:
Amendment No:-

1. 2. 3. 4. 5. 6. 7. 8. 9.
Name Address Tel.No. Responsibility Certification Resucitation Expe- Other Signature
detail training rience relevant
training

Signature of authorised signatory of user

Explanation of column headers:

1. Name:- Name of agency/person
2. Address:-
3. Tel No:- regular, alternate and emergency telephone numbers
4. Responsibility:- whether responsible for installation, operation, maintenance, overall
supervision etc. overall supervisor shall be indicated specifically.
5. Certification detail:- (a) type of certification e.g wire man license, electrical supervisor
license, electrical contractor license, diploma in electrical engineering, degree in
electrical engineering etc. (b) certifying agency e.g. state PWD, central PWD, CEA, name of
college/university etc. (c) certificate/license number with date. (d) valid up to date or next
renewal date must for contractor/supervisor license.
6. Artificial resuscitation training:- indicate YES/NO if the staff is trained to apply artificial
resuscitation technique.
7. Experience.:- number of years of experience.
8. Other relevant training :- any other training in electrical/ safety course. Indicate name of
training, duration (days/months), training providing agency.
9. Signature:- original signature of individual.

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 FORM - 1C
AUXILIARY EQUIPMENT DATA SHEET FOR OBTAINING TEMPORARY POWER SUPPLY AND
USE OF ELECTRICITY AT WORK SITE DURING CONSTRUCTION
(Prescribed against item-14 of form-1)

Name and address of user: Power supply application

Number:
Amendment No:-
Reference:- Layout drawing No. /__________________

1. 2. 3. 4. 5. 6. 7.
Identity Type Makeandmodel Manufacturer’sS.No Fixed/Portable Size Last useddate

Signature of user’s representative

Explanation of column headers:

1. Identity:- identification mark/number/tag of equipment in layout drawing.
2. Type:- earthing rod/megger/multi meter/earth resistance meter/fire extinguisher/s and
bucket/first aid box/resuscitation chart/rubber mat etc.
3. Make and model:- manufacturer’s name and corresponding model no.
4. Manufacturer’s S. No:- serial number and date in name plate if available. Else NA
5. Fixed/portable:- equipment is installed/laid/anchored to surface or portable.
6. Size:- depending upon type of equipment and as desired by provider representative.
7. Last used date. NEW for new equipment. NA for passive devices like chart/mat etc.

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 FORM -1D
(Prescribed under clause 4.6(e)]
Name of user agency___________ Power supply application number:-_____________

CERTIFICATE BY THE LICENSED ELECTRICAL CONTRACTOR

Certified that subject installations have been carried out by us or checked by us and isin accordance
with I.E. Rules. The documents submitted with subject temporary powersupply application (Form-1)
is verified by us and the complete installation confirms tothese documents.

We shall periodically inspect/check the installation so that no unsafe situation arisesduring use of
this temporary power supply system. We understand that for the entireduration of existence of this
temporary power supply system we shall be responsiblefor any unsafe installation, operation,
maintenance, testing of the same which resultsinto any loss of life or material. We shall
immediately report to the provider’srepresentative and ensure de-energisation of supply if any
unsafe situation arises duringuse of this temporary power supply system.

Signature of the authorised signatory of licensed electrical contractor

Rubber seal of licensed electrical contractor

Date

CERTIFICATE BY THE USER

Certified that my/our installations have been carried out in accordance with the I.E.Rules and that
I/We have employed competent agency/staff to handle the installationswhich is strictly as per the
staff data sheet submitted in Form-1B.

We understand that for the entire duration of existence of this temporary power supplysystem we
shall be responsible for any unsafe installation, operation, maintenance,testing of the same which
results into any loss of life or material. We shall immediatelyreport to the provider’s representative
and ensure de-energisation of supply if anyunsafe situation arises during use of this temporary
power supply system.

Signature of the authorised signatory of user

Name of signatory

Date

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 FORM -1E
[Prescribed under clause 4.6(f)]
CERTIFICATE BY THE SAFETY OFFICER

Certified that I have inspected the electrical installation referred here in after satisfyingmyself about
the safe condition of the installation, I hereby recommend that the serviceconnection be given to the
contractor.

Signature of the safety officer

Name:

Date:

AUTHORISATION BY THE ELECTRICAL ENGINEER

The subject power supply application along with completed installation, necessarycertificates (as per
Form-1 of Appendix-E) is scrutinised by us. The proposal found tobe in order and the installation can
be energised on ________ in presence of yourdesignated overall supervisor as indicated in Form-
1B. Enclosed herewith the testreport data sheet Form-1F. You are requested to carry out the
periodic testing ofequipment and submit the test report periodically as per this form.

Signature of the electrical engineerof provider

Name of signatory

Date

Page 46 of 47
 FORM - 1F
TEST/MAINTENANCE REPORT DATA SHEET OF EQUIPMENTS OF TEMPORARY POWER
SUPPLY SYSTEM AT WORK SITE DURING CONSTRUCTION
(Prescribed against form-1E)

Name and address of user: Power supply application

Number:
Amendment No:-

1. 2. 3. 4. 5. 6. 7. 8.
Identity Type Last Next due date Frequency Frequency Frequency Other
tested of any test of IR test of HV of earth tests
date test resistance
test

Signature of electrical engineer of provider

Explanation of column headers:

1. Identity:- Identification mark/number/tag of equipment in single line drawing and layout
drawing. Every equipment in single line drawing and layout drawing shall have suitable
identification mark/number/tag.
2. Type:- Cable/CB/MCB/MCCB/ELCB/transformer/lightning arrestor/earthing station/
earthing connection/motor/lighting fixture/switch/fuse/switch, socket box etc.
3. Last test date: - latest test date indicated in Form-1A.
4. Next due date of any test:- as worked out by frequency of tests indicated in subsequent
columns.
5. Frequency of IR test:- required frequency depending upon type of equipment and location
of installation. NA if not required after installation.
6. Frequency of HV test:- required frequency depending upon type of equipment and location
of installation. NA if not required after installation.
7. Frequency of earth resistance test:- required frequency depending upon type of
equipment and location of installation. NA if not required after installation.
8. Other tests:- name and description of any other essential tests/maintenance activity and
required frequency depending upon type of equipment and location of installation. NA if not
required after installation.

---------

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