Shipment request form
Please complete this form as fully as possible, especially for international shipments as this will help
avoid delays with customs authorities. Further info about different courier services, dry ice and
packing requirements can be found below the form.
Information Please complete here
Preferred date of shipment
Sender’s Name
Sender’s Dept/PI
Room Location
Mobile Number
A contact number must be provided and
24 hour contact for international
shipments
Email Address
Project Code
To cover cost of delivery.
If recipient is paying, provide an account
number.
Recipient’s Full Name
Recipient’s Department
Institution
Institution Tax number - if international
Institution EORI number - if to Europe
Full Postal Address
Postcode/Zip Code
Country
Mobile Number
Full 24 hour contact number with
international code
Email Address
Value of Item
If nominal, £1, if not how much?
Insurance Needed
Yes/ No – If yes, to what value
Items to be Sent - Please choose appropriate category below and give as much detail as
possible
Equipment
Specify if it contains Lithium batteries or
anything else hazardous.
Biological material
Please state exactly what it is you want
to send, quantities, what volume in each,
is it infectious?
Clinical Samples
Please state exactly what it is you want
to send, quantities, what volume in each,
is it infectious?
Peptide/Antibodies (Biological
products)
Please give details
Bacteria
843730923.doc
Shipment request form
Please include in what format e.g.
slopes, in media etc. and name of
bacteria
Other
Please specify
Packing and courier details:
How will item(s) be packed?
Please see packing instructions below
Temperature sensitive?
If item(s) need to be kept frozen,
recommend at least 5kg dry ice included
in polystyrene box within an outer
cardboard container.
Dry Ice available from Site services via
an Internal Order on Agresso. If to be
kept at 40C, a similar set-up with ice
blocks/chilled packs are recommended.
Delivery service?
Next day, before 12 next day? Etc.
Please see below for courier services
Couriers
DHL
Fedex
World Courier
Dry ice
Dry ice can be ordered from internal stores. Please indicate on the form if you require the lab
team to order the dry ice on your behalf.
Dry ice comes in 10Kg bags and can be collected from Site Services in JW basement on
corridor 10.
At least 5 Kg of dry ice is recommended for domestic shipments and 10 Kg for international
shipments.
Packing guidance
Ambient shipments – these can be shipped in a rigid cardboard box. Lab Services have
stocks of shipping boxes, bubble wrap etc.
Temperature dependant shipments – Polystyrene boxes should ideally be inside a
cardboard box to prevent damage during transit. New boxes can be ordered from Air Sea
Containers Air Sea Containers (airseadg.com). Lab services may have some spare boxes
in the store room. Spare ice packs for shipments at 4 degrees can also be found in the store
room.
Dry Ice shipments
Shipments that also contain dry ice fall under UN1845 – Class 9 dangerous goods and must
adhere to IATA Packing Instruction 954:
- Dry ice must be placed between the secondary and outer packaging.
- Secondary packaging must be durable at dry ice temperatures.
- Outer packaging must not be airtight to allow for release of CO2 gas.
- Lab Services will label box appropriately.
843730923.doc
