APPENDIX – A
FORMAT FOR INTER-DISCIPLINARY RESEARCH PROPOSAL
[This proforma duly filled in should be forwarded along with
the Minutes of the Departmental Committee]
Name
Academic qualification
Age & Date of Birth
Occupation (if any)/Designation
Duration of Employment
The subject in which the candidate has
qualified for the Master’s Degree
The proposed discipline in which the
candidate intends to work for Ph.D.
The proposed department (with address)
where the candidate intends to work for
Ph.D.
The theme of proposed research (in not more
than 500 words)
Whether the proposed Ph.D. theme is partly,
directly or indirectly related to the branch of
knowledge in which the candidate has
qualified for his Master’s Degree?
If so, briefly describe (in not more than 500
words) the input from the two disciplines to
the proposed area of research for Ph.D.
Details of publications, if any, bearing on
inter-disciplinary research, pertaining to the
topic. If yes, furnish the details
Comments of the supervisor under whom
inter-disciplinary research is proposed
Signature of the Supervisor Signature of the Applicant
Signature of the Co-Supervisor Signature of the HOD
APPENDIX-B
FUNCTIONS OF THE DOCTORAL COMMITTEE
1. To discuss, advise and recommend on all matters connected with the candidate’s research
from provisional registration till the submission of the thesis. Before the doctoral committee,
the candidate has to make a presentation for about an hour and the doctoral committee would
give detailed comments and guidelines.
2. To suggest courses to be undertaken by the candidate during the first year of his/her
provisional registration, in the light of his/her attainment and with a view to fulfilling the
requirements of the research.
Such courses of instruction may be given as short-term courses lasting from three to four
months in such subjects as may be chosen by the Doctoral Committee and through seminars,
discussions, occasional lecturers, laboratory techniques, field work, etc.
3. To conduct the Part I course work and examination for the candidate by written and oral
examinations, on the completion of such courses, at the end of the first year of provisional
registration and to report to the University on the fitness or otherwise of the candidate to
proceed with his/her research work for the Ph.D. and recommending the confirmation of the
provisional registration.
In case where a candidate is not approved at the end of the FIRST year by the Doctoral
Committee/ University, it may recommend that the candidate should undertake additional
course work /examination after a further period of not exceeding SIXMONTHS at the end of
which he/she shall be examined again; and if found fit, his/her provisional registration will be
confirmed and he/she will be permitted to proceed with his/her research work. A candidate
who is not found fit even after the additional course and re-examination, shall not be
permitted to continue research and his/her provisional registration shall be cancelled.
4. To monitor the candidate’s work periodically by directing him/her [a] to give periodical
seminars on his/her work; [b] to submit reports once in six months positively both in the case
of full time and part-time candidates to the University on the candidates progress in research
work in the prescribed format (Appendix-C); [c] to conduct and supervise and presentation
by the candidate of the final draft of his/her proposed thesis for approval before the
submission of synopsis of the thesis to the University and to give a certificate to this effect to
be submitted along with the synopsis.
5. A Panel of (1) 3 Examiners from overseas of non-Indian origin with 10 and more than 10
years of research and teaching experience, (2) 3 examiners from North, East, Western parts
of India and (3) 3 Examiners exclusively from Chennai region (for viva-voce purpose) has to
be provided by Supervisor. (If the supervisor furnishes examiners from outside Chennai,
he/she has to justify the reasons for suggesting such examiners). Appointment of overseas
examiners need not to be insisted for the Indian Language subjects especially for Malayalam,
Tamil and Kannada and other disciplines of Vaishnavism, Saiva Siddhantha, Jainology etc.
Panel of experts should be typewritten only, handwritten panel will not be accepted under
any circumstances. Along with the names of the examiners the Panel should mention latest e-
mail id, telephone nos. etc.
Provided that persons suggested for appointment as examiners should hold Ph.D. degree with
teaching and/or research experience for at least 10 years at the post-graduate level with
research publications in standard refereed research journals, national and international to
their credit and also a recognized Ph.D supervisor and should have produced Ph.D
scholars.There should not be repetition of more than 50 percent names in each of the two
categories.
APPENDIX –C
PROGRESS REPORT OF THE PH.D. PROGRAMME
[To be submitted once in six months by both full-time candidates and part-time candidates]
i. The progress reports shall be submitted by the candidate in quarduplicate, to the Supervisor
accompanied by a report by the candidate about the work carried out during the period of
this report (in about 300 words) duly signed by the candidate and countersigned by the
Supervisor.
ii. The Supervisor shall fill his/her part, sign it and get it countersigned by the Head of the
Department of the Supervisor.
iii. The first copy to be retained by the Supervisor for placing before the Doctoral Committee
and subsequent office record, second copy shall be sent to the Registrar through the HOD,
the third copy shall be sent to the parent institution wherever applicable and the fourth copy
to the scholar.
1. Particulars about the candidate
[a] Name :
[b] Designation
(where applicable) :
[c] Institution where employed
(if applicable) :
[d] Period of the Report :
2. Registration Details
[a] Category of Registration : Full-time / Part-time (Internal) /
Part-time (External)
[b] Date of provisional registration
with University reference :
[c] Whether the provisional registration
has been confirmed
(If yes, give reference) : Yes / No
3. Particulars of the Supervisor(s)
[i] Supervisor
[a] Name :
[b] Designation :
[c] Institution where employed :
[ii] Co-Supervisor
[a] Name :
[b] Designation :
[c] Institution where employed :
4. Name of Department / Institution
where research is conducted :
5. Area of work and tentative title of
the proposed thesis :
6. Details of the progress :
[a] Whether the candidate’s report
in triplicate is enclosed? : Yes / No
[b] Whether any papers have been
published? : Yes / No
(if yes, furnish details)
[c] Whether seminars/conferences
attended? : Yes / No
[d] Whether the prescribed
course work has been completed? : Yes / No
If yes, courses completed .
7. Whether the tuition fee is being paid : Yes / No
Date: Signature of the Candidate
8. Remarks of the supervisor
[a] Attendance : Satisfactory/Not Satisfactory
[b] Progress : Satisfactory/Not Satisfactory
[c] Expected time of completion :
9. Whether the Supervisor agrees with the
Scholar’s report? If yes, give details) :
Signature of Co-Supervisor Signature of the Supervisor
(if applicable)
Date:
Place:
Signature of the HOD
Seal Signature of the Head of the Institution.
APPENDIX – D
Model for Cover and Title of the Ph.D. Thesis
TITLE OF THE THESIS
Thesis submitted in the University of Madras
in Partial Fulfillment of the
Degree of Doctor of Philosophy (Ph.D.)
In <Subject>
By
__________________________________
(Name of the Candidate)
Under the guidance of
_______________________________________
(Name of the Guide/ Supervisor with Designation)
Emblem
(College/University)
__________________
__________________________________
(Name of the Department)
__________________________________
(Name of the Institution)
__________________________________
(Name of the Place)
__________________________________
(Month and Year)
APPENDIX – E
DECLARATION
I declare that the thesis entitled
_________________________________________
________________________________________________________________________
submitted by me for the degree of Doctor of Philosophy (Ph.D.) is the record of work
carried out by me during the period from _________ to __________ under the guidance
of ________________________ and has not formed the basis for the award of any
Degree, Diploma, Associateship, Fellowship, Titles in this University or any other
University or other similar institution of Higher Learning.
Signature of the Candidate
APPENDIX – E1
CERTIFICATE FROM THE SUPERVISOR
I certify that the thesis entitled ______________________________ submitted
for the degree of Doctor of Philosophy (Ph.D.) by Mr./Ms.____________________ is the
record of research work carried out by him/her during the period from ________ to
________ under my guidance and supervision, and that this work has not formed the
basis for the award of any Degree, Diploma, Associateship, Fellowship or other Titles in
this University or any other University or institution of Higher Learning.
Signature of the Supervisor
with designation
APPENDIX-F
PROFORMA FOR ADJUDICATION OF THE PH.D. THESIS
1. Name of the Candidate :
2. Title of the Thesis :
3. Discipline and Subject :
4. Name and Address of the Examiner :
5. Recommendations of the Examiner
(Please strike out whichever are not
applicable) :
[a] Thesis is highly commended :
or
[b] Thesis is commended
or
[c] Thesis is commended and the degree may be awarded subject to the candidate’s
furnishing satisfactory clarification to my queries during the Public Viva Voce
examination.
or
[d] Thesis is commended and the degree may be awarded subject to the condition
that the corrections / modifications suggested by me are carried out in the thesis
and duly certified by the supervisor – convener before the public viva-voce
examination.
or
[e] Thesis needs to be resubmitted after revision for revaluation.
or
[f] Thesis is not commended and the degree may not be awarded.
Note: Please enclose your detailed report on the thesis. Please also enclose a list of
questions, if any, to be asked at the public viva-voce examination.
6. Any other remarks
Place :
Date : ----------------------------------------
---
(Signature of the Examiner with Designation)
Address:
APPENDIX – G
UNIVERSITY OF MADRAS
Faculty of --------------------------------------------------------------------------------------------------------
-------
The Senate of University of Madras hereby makes known that (Name of the Candidate)
has been admitted to the degree of Doctor of Philosophy, he/she having been certified by duly
appointed examiners to be qualified to receive the same in the year --------------------for the thesis
entitled ----------------------------------------------------------------------------------------------------------
(Title of the Thesis)
(Name of the Discipline)
Given under the seal of the University of Madras this ----------------------------------------------------
-- day of ----------------------------------------------------------------------------------------------------------
----------
Registrar Vice-Chancellor
APPENDIX-G1
UNIVERSITY OF MADRAS
Faculty of --------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------
--------------
The Senate of University of Madras hereby makes known that <Name of the candidate> has been
admitted to the degree of Doctor of Philosophy, he/she having been certified by duly appointed
examiners to be qualified to receive the same in the year ------------------ for the thesis entitled ---
-------------------------------------------------------------------------------------
(Title of the Thesis)
(Names of the Disciplines) (Inter disciplinary)
Given under the seal of the University of Madras this ------------------------------------------
-------------------------- day of-----------------------------------------------------------------------------
Registrar Vice-Chancellor
Approval for admissions should be sent to the University in the following formats:
FORMAT FOR CANDIDATES APPLIED, INTERVIEWES AND SELECTED
i. List of Candidates applied
Sl.No. Name of the Community Qualification Marks in Name of the
PG Exams University
Candidate FC/BC/ (10+2+3+2) /
MBC/ SC/ST (11+1+3+2) /
(OUS PG/M.Phil )
ii. List of Candidates interviewed
No. Name of the Community Marks in Marks in Entrance Exam Grand Total
PG Exams P.G. Exam
Candidate FC/BC/ Written Oral Total +E.E.
MBC/SC/ST (50)
(35) (15) (50) (100)
iii. List of Candidates selected
1
No Name of the Community Grand Total Rank / Selection /
Waiting list
Candidate FC/BC/ MBC/ P.G. Exam +
SC/ST E.E.(100)
(Signature of the Members of the Selection Committee)
with office seal
APPENDIX – I
Specifications of requirements for an institution/department to get the recognition to
conduct research leading to Ph.D.:
i. Minimum two persons with Ph.D. qualifications in the area(s) of research by the
department / institution as approved by the University.
ii. Library facilities with adequate books, Journals, in the area of research literature /
retrieval facility through CD – ROM / Internet facilities
iii. Laboratories with equipments as required for the discipline of research for which
recognition is sought (specific details to be provided by the respective Boards of Studies
for the discipline concerned).
iv. Adequate working space for the research students in terms of laboratories, Study rooms,
Seminar room facilities etc.
v. Faculty research profile of the department seeking recognition along with the department
/ faculty contributions made in the respective fields.
vi. Proportionate increases of hostel, canteen and student amenity facilities.
vii. Details of existing infrastructure facilities of the department / institution.
APPENDIX-J
Regarding recognition of personnel working in R&D Laboratories of private and public
sector undertakings/similar institutions of Languages, Humanities, Arts, Social Sciences,
Sciences, Commerce, Management Sciences and Medical Sciences.
1. There should be a recognized co-guide for each student in the concerned University
departments/affiliated PG colleges recognized as centres for conducting research leading
to Ph.D. degree.
2. There should be at least three personnel to be recognized as guides in the R & D
centres/similar institutions of Languages, Humanities, Arts, Social Sciences, Sciences,
Commerce, Management Sciences and Medical Sciences. This is necessary because in
the event of the personnel/guide leaving the organization (as it happens in industries) the
students may be shifted to one of the remaining research personnel.
3. The organization should permit the students to publish/present research papers in the
National/International conferences.
4. Researchers with Ph.D. degree who fulfill the norms of the University may be recognized
as guides from the designation “Senior Manager” (R & D) / equivalent cadres.
5. The student should pay the fees prescribed to the University.
6. It is the responsibility of the R & D centres/institutions to provide the facilities and
resources to the students until he/she completes his/her Ph.D. work.
