AWARE 2025

AWaRE 2025 First International Conference on Advances in Water

Resources

10 – 12th June 2025

Authors Guidelines
The manuscripts for Aware 2025 should be submitted through Microsoft CMT submission portal.

The submission of manuscripts done through any other means (eg: emails, couriers etc.) will not
be appreciated and cannot be accepted for publication.

The submitted manuscripts should be in accordance with the templates of springer nature
proceedings.

The submissions should be checked for plagiarism with any plagiarism detection tool (eg:
Turnitin) and the contents are original and not copied/taken from any one or many other sources.

The general guidelines for manuscript preparation as per Springer nature Proceedings guidelines
and submission guidelines as per Microsoft CMT is as follows.

Preparation of Manuscript

General Guidance

Information for Authors of Springer Proceedings

Below you will find Springer's guidelines and technical instructions for the preparation of
proceedings papers for AWaRe 2025.

Preparing your proceedings paper

For your convenience, we have summarized in the "Author Guidelines" document how a
proceedings paper should be structured, how elements (headings, figures, references) should be
formatted using our predefined styles, etc. We also give some insight on how your paper will be
typeset at Springer. The PDF of the Authors Guidelines can be downloaded here or as part of the
zip files containing the complete sets of instructions and templates for the different text
preparation systems.

Springer has developed LaTeX style files and Word templates to help you prepare your paper.
LaTeX is the preferred format for texts containing several formulae, but Word templates are also
available below.

Licence to Publish Agreement

Each contribution must be accompanied by a Springer Nature Licence to Publish agreement.

Modified agreements are not acceptable. The corresponding author, who is also marked as such
in the header of the paper, must sign the agreement on behalf of all of the authors of a particular
paper, having gained their permission to do so. He or she signs and accepts responsibility for
releasing the material on behalf of any and all co-authors.
 AWARE 2025

The corresponding author must be available to check the paper before it is published. Please note
that once a paper has been delivered to Springer, changes relating to the authorship of the paper
cannot be made. Authors’ names cannot be added or deleted, their order cannot be changed,
and the corresponding author cannot be altered.

For more information:

https://www.springer.com/in/authors-editors/conference-proceedings/conference-
proceedings-
guidelines?srsltid=AfmBOordJKmpd6JSrlHSi6NBhxwA8DLOlkoUepRgVUJnMCK8t4aLYmN9

Download the paper template given on the website!!!

https://conf.manit.ac.in/aware2025/
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HOW-TO: Author Submission

USE KNOWN CONFERENCE URL
Most users access CMT Conferences with a link provided by the Chair in the Call for Papers. Click on
the link or copy it and paste it in a browser. If you do not have a link from a Chair or Call for Papers,
you may search for the conference in CMT.
If you have an account, enter your CMT credentials to access the site at log in. If you do not have an
account in CMT, please refer to ‘HOW-TO: Account Creation.’

SEARCH FOR CONFERENCE URL IN CMT

Log into CMT and click on All Conferences to search for the Conference to which you will submit your
paper.

Use the filter field in the upper right to search for the Conference you need.

Once you find the Conference, click on the Conference Name link.

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The Author Console page appears.

SUBMIT TO A SINGLE TRACK CONFERENCE

 NOTE
If there is no '+ Create new submission' button, that means the Chairs have not enabled this phase of
the conference. Please contact the Chairs. (https://cmt3.research.microsoft.com/docs/help/faq/mfaq-
all.html#how-do-i-email-chairs)

In a single track conference, click on the “+ Create new submission” button.

SUBMIT TO A MULTI-TRACK CONFERENCE

 NOTE
If there is no '+ Create new submission' button or the specific track to which you want to submit is not
in the dropdown list, that means the Chairs have not enabled this phase on your specific track of the
conference. Please contact the Chairs. (https://cmt3.research.microsoft.com/docs/help/faq/mfaq-
all.html#how-do-i-email-chairs)

A multi-track conference works the same way, only the track desired will need to be selected before
the 'Create New Submission' page appears.

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The 'Create New Submission' page appears. Depending upon how it is set up by the Chair, this page will take
on different looks.

CREATE NEW SUBMISSION

When all sections are enabled, the Create New Submission page will look like the image below. Note the
image is for demonstration purposes; the actual page will vary. Required fields are marked with an <*>
asterisk.
The sections are:

Welcome message
Title and Abstract
Authors
Domain Conflicts
Subject Areas
Files
Additional Questions
Submit and Cancel buttons

It is important to note that no files uploaded will be saved unless the Submit button is clicked.

WELCOME AND INTRUCTIONS

Chairs may have a message and/or instruction for all authors. This will appear at the top of the Create
New Submission page.

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TITLE AND ABSTRACT

The Title field is for the title of the paper.
The Abstract field is where you put the summary of your paper. Note, you are allowed to submit the
Title and Abstract without uploading file(s) when creating a submission. You can edit the submission
subsequently to upload file(s) before paper deadline.

AUTHORS
The Author section is prepopulated with your profile information and you are preselected as the
Primary Contact.

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To add a co-author, enter the co-author’s email address into the field (in yellow below) and click add.

If the co-author you wish to add is not a user in CMT, you will see “User was not found. To add a new
user, please enter information below and click Add Button.” If the co-author is already a user, the co-
author will be added to the end of the Author list.

 IMPORTANT
Adding an unregistered email (an email that is not a valid account in CMT) as a co-author will not add
the user to the conference; it only acts as a placeholder in the submission for the co-author.
The co-author is required to register their email in CMT.

Enter the co-author’s first and last names along with the Organization to which he or she belongs and
the Country/Region where they reside. Then click the Add button.

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Once added, the co-author’s profile will appear in the list.

You may change the Primary Contact to the co-author by clicking Primary Contact radio button in co-
author’s row. The ‘X’ and ‘arrow’ icons on the end of the rows are there so you may delete the entry
and/or move it up in hierarchy.

CO-AUTHOR CANNOT BE ADDED

If the Author section says 'Author list cannot be modified' then the Chair has set it so there can be no other
author on the paper. If there are any questions, please contact the Chairs.
(https://cmt3.research.microsoft.com/docs/help/faq/mfaq-all.html#how-do-i-email-chairs)

DOMAIN CONFLICTS
Domain Conflicts is a required field. You will need to fill out all known Domain Conflicts. As noted in
the instructions, do not enter public webmail providers as institution domains.

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SUBJECT AREAS
If Chairs have included the Subject Areas section on submission form, Authors can select a Primary
Subject Area and optional Secondary Subject Areas. Note the image Subject Areas are for
demonstration purposes. Actual Subject Areas will vary.

FILES
To upload file for your paper, drag and drop the file into the dotted region or click the “Upload from
Computer” button. Please note the number of files you may upload, the size and the type of
documents allowed. Uploaded file will not be saved unless the Submit button at the bottom of the
form is clicked.

iThenticate AUTHOR AGREEMENT REQUIRED

 NOTE
Authors will see the iThenticate Agreement Section in the Submission Form only when iThenticate is
enabled for the conference.

If iThenticate is enabled, Authors will then need to agree to the use of iThenticate. The Author will
check the required checkbox in the iThenticate Agreement Section on the Submission Form.

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ADDITIONAL QUESTIONS
Chairs may require qualifying questions to be answered. These may be required fields (marked by an
asterisk <*>). They could consist of questions of agreement, multiple choice, or limited-character text
field types. Note the image is for demonstration purposes. Actual questions will vary.

SUBMIT AND CANCEL BUTTONS

Once the form is filled out with all the required information, click Submit.

EDIT CONFLICTS OF INTEREST PAGE

If the Chair enabled the 'Edit Conflicts of Interest' page, this page will appear after clicking Submit. If it
is not enabled, the Submissions Summary page will appear. Edit this page by clicking on the “Edit”
dropdown on the right and selecting all the appropriate boxes and click 'Done.' The Submission
Summary page will then appear.

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CONFIRMATION EMAIL
 NOTE
CMT generates a confirmation email to all authors and co-authors, even co-authors without a CMT
account. However, any authors that do not register their email with CMT will not get any emails
from the conference Chairs or PC members.

Authors may also email a confirmation manually by clicking on the “Email” button on the upper right of the
Submission Summary page. You have the option to send it to yourself or all authors. Click send Email.

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The email that the system sends to the Author(s) looks like this:

SUBMISSION ERROR
If you encounter an error that says 'Trying to access resource not allowed' it is likely you are accessing the
'Create New Submission' page via an external website link or from an email.

You must use this link ONLY: https://cmt3.research.microsoft.com (https://cmt3.research.microsoft.com)

Once in your 'Conference List' page, you must search for the conference
(https://cmt3.research.microsoft.com/docs/help/author/author-submission-form.html#search-for-
conference-url-in-cmt) as noted above.

EDIT A SUBMISSION
 NOTE
A confirmation email will be sent by CMT when authors modify their paper.

When the 'Edit Submission' phase is enabled, authors will be able to edit their submission by clicking
the link.

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The 'Edit Submission' page opens and the author can modify various sections depending upon how the chair
configured the settings. Some will allow adding/modifying co-authors, some will not. We suggest your
contacting the chair of the conference to clarify what can and cannot be edited.

DELETE A SUBMISSION
 NOTE

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No confirmation email will be sent by CMT when authors delete or withdraw a paper.

When the 'Edit Submission' phase is enabled, authors will be able to delete their submission by
clicking the 'Delete Submission' link.

WITHDRAW A SUBMISSION
 NOTE
No confirmation email will be sent by CMT when authors delete or withdraw a paper.

If the chair enables the setting 'Allowing author to withdraw submission paper after the deadline' then
the author can then click the 'Withdraw Submission' link (once it appears after the deadline). We
suggest your contacting the chair of the conference to clarify if and when the paper can be withdrawn.

 NOTE
If there is no 'Withdraw Submission' link and the Authors want to withdraw their paper, they
must contact the Chairs (https://cmt3.research.microsoft.com/docs/help/faq/mfaq-
all.html#how-do-i-email-chairs) directly.

Restore a Withdrawn Paper

The Author must contact the Chairs directly if they want the withdrawn paper restored. Only Chairs
can restore a withdrawn submission.

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