Treasury Single Account (TSA) –

Hybrid

User Manual
(Users of Central Government
Ministries/Departments)

July 2024
Version 1.0

Prepared by
GIFMIS, PFMS

Controller General of Accounts,

Department of Expenditure
Ministry of Finance, GoI
 User Manual for TSA – Hybrid through PFMS

Table of Contents
1 INTRODUCTION ............................................................................................ 3

2 PART I - ROLES AND RESPONSIBILITIES OF THE STAKEHOLDERS ............... 4

3 PART II ........................................................................................................ 6

3.1 Scheme Mapping by PD User ...................................................................... 6

3.2 Account Flagging by Agency Admin user ...................................................... 9
3.3 TSA Limit Allocation by Agency Admin user ................................................. 17
3.4 Claim Generation /New Claim Entry by Agency DO User ................................ 22
3.5 Claim Approval by Agency DA .................................................................... 31
3.6 DSC on Claim File by Agency DA user ......................................................... 36
3.7 Consolidation of Claim file by PFMS ............................................................ 38
3.8 Claim Transfer at Funding Agency DO User .................................................. 42
3.9 DSC Batch Creation by authorised signatory ................................................ 51
3.10 DSC Digital Sign Batch by Authorised Signatory ........................................... 55

4 ABBREVIATIONS ........................................................................................ 59

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 User Manual for TSA – Hybrid through PFMS

1 Introduction

This document is a user guide for all types of stakeholders and users of
TSA-Hybrid being issued in pursuance of OM NoF.No 3/(06)/PFMS/2023
dated 21 May’2024 of PFMS Division, Department of Expenditure, Ministry
of Finance.

At present CNA-M1/TSA is being implemented upto second tier of Agencies,

whereby necessary enhancements have been made in PFMS for
implementation of TSA in compliance to revised guidelines issued vide OM
No.26(118)/EMC Cell/2016 dated 24.02.2022 for TSA as well as OM dated
09.03.2022 for implementation of CNA Model 1. As per provisions in the
guidelines referred to, the Autonomous Body/Sub Autonomous bodies/
Statutory bodies/CPSEs/CNAs/implementing Agencies have opened bank
accounts with Reserve Bank of India in e-Kuber.

There is no provision in the above referred guidelines for opening of RBI

accounts by agencies beyond 2nd level, whereas many schemes have
implementing agencies at 3rd level and beyond and therefore, the
Ministries/ Departments are facing issues in smooth implementation of the
schemes onboarded on TSA/CNA-M1. Further, RBI has also expressed
inability for opening TSA Accounts beyond 2nd level as the number of
implementing agencies are very large.

To cater to the above problem, at present the 3rd level and beyond agencies
are registered as vendors of 2nd level agencies, wherein 2nd level agencies
making vendor payments from their assignments to 3rd level and beyond
3rd level are registered in EAT module as agencies. Parking of funds is being
monitored through the EAT reports (already available) but this also has
following issues:

• Parking of funds with third and below level agencies

• Unutilized funds cannot be returned to higher level agencies i.e. to
1st Level or 2nd level agencies.
• Creation of reports covering all levels of agencies of Scheme

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 User Manual for TSA – Hybrid through PFMS

2 Part I - Roles and Responsibilities of the Stakeholders

Definitions/Description
The payment process in PFMS starts at
Programme Division
Program Division level with the
(PD)
generation of sanction in the system.
DDO receives sanction and processes
Drawing and Disbursing
it to generate a bill in the system and
Officer (DDO)
sends it to PAO.

The financial sanction and bills are

Pay and Accounts Office checked by PAO and after performing
(PAO) required checks, it is sent to bank with
a payment advice in favor of
beneficiaries.

Treasury Single Account System is a

system evolved to bring Autonomous
Bodies/Sub-Autonomous Bodies under
Treasury Single Account Treasury Single Account on the
(TSA) recommendation of Expenditure
Management Committee (EMC) and
facilitate Just in Time releases to
ABs/Sub-ABs.
As per O.M dated 21.05.2024, for each
Central Sector Scheme, the concerned
Ministry/Department will designate a
Central Nodal Agency. The Central
Central Nodal Agency (CNA) Nodal agency as per DoE O.M F.No.
3/(06)/PFMS/2023 dated 21.05.2024
may be an Autonomous
body/CPSE/State Agency for
implementing the same.

2nd level Government Agencies

Government Sub- involved in the implementation of TSA
Agencies Hybrid Schemes will be designated as
Government SAs.

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Funding agencies are Government

agencies with RBI-TSA bank Account.
The funding agency can be at level 1
or at level 2 of scheme hierarchy, as
per the nature of scheme and nature
of Agencies implementing the scheme.
Funding Agency
Funding agencies disburse funds to
lower level - agencies Just-in-time as
and when demand files are sent to
Funding agency. Funding agencies
should adhere to timelines prescribed
in O.M dated 21.05.2024.

Recipient sub-agencies may be

Government agencies or Private
agencies. The private SAs at 2nd level
Recipient Agency and Government/Private SAs at 3rd
level will be referred as Recipient SAs.
Each Recipient SA will open a savings
bank account in scheduled
Commercial bank.

A Zero-Balance Subsidiary Account

(ZBSA) is an account in which zero
balance is maintained by transferring
funds to and from a master account
Zero balance subsidiary
(Recipient Sub-agency bank account).
account (ZBSA)
All the Sub-agencies below the
Recipient Sub agency will open a Zero
balance subsidiary Account (ZBSA) in
the bank of Recipient Sub-agency.

Holding account is opened for the

purpose of payment of TDS, Income
Tax and GST and other deductions. All
Implementing agencies of the scheme
under Hybrid TSA shall open a Holding
account in Scheduled Commercial
Holding Account
Bank, in addition to the scheme
account of the Implementing Agency.
The Holding Account will be a non-
interest-bearing account, where the
transferred funds can be held for a
maximum period of 14 days.

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3 Part II

The steps involved in TSA-Hybrid process in PFMS are listed below.

1. Scheme Mapping by PD User

2. Account Flagging by Agency Admin user
3. TSA Limit Allocation by Agency Admin user
4. Claim Generation /New Claim Entry by Agency DO User
5. Claim Approval by Agency DA
6. DSC on Claim File by Agency DA user
7. Consolidation of Claim file by PFMS
8. Claim Transfer at Funding Agency DO User
9. DSC Batch Creation by authorised signatory
10. DSC Digital Sign Batch by Authorised Signatory

Detailed process for each of these steps is also explained below.

3.1 Scheme Mapping by PD User

The purpose of this screen is to map the Schemes as TSA or TSA-Hybrid.

The responsibility of handling Scheme mapping has been provided to PD
User. User will login into PFMS and can select the menu using below path.

(a) TSA→TSA-Hybrid→ Manage TSA Scheme

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(b) User will navigate to the following screen and click on the
“Manage TSA Scheme” Menu

Scheme Type: It is a mandatory field to be selected by PD User. All TSA

types of Schemes will be available in dropdown.

Scheme Type will consist of following options:

➢ Central Sector Scheme

➢ Other Central Expenditure

➢ Establishment Expenditure

Scheme: As per the selection of Scheme type, Schemes list will be available
in the dropdown.

After selection of Scheme type and Scheme from dropdown, user will have
three options as below:

• Search Button – To view existing mapped Scheme

• Reset Button– To clear selected data
• Add Button –To map new Scheme

Search button is available to view the Scheme which is already marked as

TSA-Hybrid. If specific scheme is not marked as TSA-Hybrid a message –
“No Record found” will be displayed.

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Reset Button – To clear selected data.

Add Button- A new screen will open to map the Scheme as TSA-Hybrid.

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User will select the Scheme Type and Scheme from the dropdown and select
Model as TSA-Hybrid or TSA and click on save button for Saving the
Scheme model. Following message will appear.

3.2 Account Flagging by Agency Admin user

Prerequisite for Account flagging- User must register the scheme bank
account with existing registration process and account status should be
approved in PFMS.

3.2.1 Add Account Flagging

The purpose of this screen is to map Accounts as TSA Hybrid account or
Holding Account. The responsibility of account flagging has been provided
to Agency Admin User. User will login into PFMS and select the menu using
the path below.
(a) TSA→TSA-Hybrid→TSA Account Flagging.

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(b) User will navigate to the following screen and click on the “TSA
Account flagging” Menu. Add TSA Hybrid Account Flagging page
will open.

(c) User will select Scheme name and its corresponding Bank
Account Number from the dropdown that was listed in Account
Registration menu.
(d) Account Type radio button consists of two options:
➢ TSA Hybrid
➢ Holding Account
(e) User will select Account type as TSA Hybrid or Holding Account.
(f) Following buttons are provided -
• Select button to select its own Funding Agency.
• Submit button to submit the records.

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(g) User will select Funding Agency by clicking on select button.

User can search funding agency by Agency Name, Agency Unique
Code, State and District.

(h) After selecting Scheme, Bank Account, Account Type and

Funding Agency, user needs to click on submit button.
(i) After successful submission, the following message will appear and
the request will be available to Funding Agency for approval.

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3.2.2 Manage Account Flagging

The purpose of this screen is to view the status of TSA Hybrid Account
Flagging. Agency Admin User can view the status of TSA Hybrid Account
Flagging. Users will login into PFMS and can select the menu using the path
below.
(a) TSA→TSA-Hybrid→Manage Account Flagging.

(b) User will navigate to the following screen and click on the “Manage
Account Flagging” menu. View TSA Hybrid Account flagging page will
open with following fields

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• Scheme- User will select scheme name from dropdown list. It

is a mandatory field.
• Account – User will select the account from dropdown as part
of mandatory field.
• Status- Status dropdown consists of four options: Submitted,
Approved, Rejected and Inactive. User will select the status
from dropdown list.
• Two buttons are available in this screen.
➢ Search button to view existing mapped
Scheme
➢ Reset button to clear the record.

(c) User will click on search button then grid will appear with details like
Scheme Name, AccountNumber, AccountType, AgencyName,
CreatedBy, CreatedDate, ApproverAgencyCode, ApprovedDate and
Status.

3.2.3 Approval at Funding Agency level by Agency Admin User

The purpose of this screen is to provide approval for Account flagging for
requests raised by its Child level Agency. The responsibility to provide

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approval for Account flagging has been provided to Agency Admin User.
User will login into PFMS and can select the menu using below path.

(a) TSA→TSA-Hybrid→Approve account flagging.

(b) User will navigate to the following screen and click on the
“Approve account flagging” Menu. Approve TSA Hybrid Account
Flagging Page will open.

(c) Scheme: It is a mandatory field to be selected by User.

(d) AccountType radio button consists of two options:
➢ TSA Hybrid
➢ Holding Account

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(e) Status selection dropdown consists of four options:

➢ Submitted
➢ Approved
➢ Rejected
➢ Inactive cases.

(f) Following two buttons are available in this screen.

• Search button to view existing mapped Scheme and
for approval of TSA Hybrid Account mapping.
• Reset button to clear the record.

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(g)User can search the TSA Hybrid account after selection of relevant
fields from the available dropdowns.

(h) A new screen will open showing Scheme Name, Account

Number, Account Type, Child Agency Name, Created By, Created
Date, Approver Agency Code, Approved Date and status.
(i) The hyperlink under Scheme Name may be clicked to view the
details filled by Child Agency User.

(j) Following options will be available.

• Approve Button – For final data approval

• Reject Button– For final data rejection
• Back Button –To return to previous page

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(k) After successful approval “Data Approved successfully.”

message will appear.

3.3 TSA Limit Allocation by Agency Admin user

3.3.1 Add/Manage TSA Limit Allocation

The purpose of this functionality is to allocate the amount to incur

expenditure of its own and set drawing limit for their child level agency.
The responsibility of handling Limit Allocation has been provided to
Agency Admin User. User will login into PFMS and can select the menu
using below path.

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(a) TSA→TSA-Hybrid→TSA Limit Allocation

(b) User will navigate to the following screen and click on the “TSA
Limit Allocation” menu. Following screen will open to Add/Update
Drawing Limits and Search Agency for Limit Allocation.

(c) User needs to select the scheme, Bank Account and Hierarchy
Level under Add/Update Drawing Limits.
(d) User can search the Agency for Limit Allocation by following
search criterion:

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➢ Agency Name
➢ Unique Code
➢ Agency Type
➢ State
➢ Received Sanction List
(e) Following buttons are available in this screen.
• Add button to add the sanction number.
• Search button to search Agency for Limit Allocation.

(f) User will select the state from dropdown.

(g) User will click on ‘select sanction Number’ hyperlink. Following
pop up will appear. User can search by updating the sanction
number in the sanction number field or can directly click on search
button and select the respective sanction number from the list.

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(h) After selecting the desired Assignment Sanction, user has to

click on Add button. Following screen will appear showing details
of selected sanction.
(i) User can remove the selected sanction number by clicking on
Remove button.

(j) Click on search button. Two grids will appear having fields for
Parent Agency and Child agency.
(k)Parent agency grid consists of Agency Code, Parent Agency Name
and fields for Total Limit, Expenditure Limit, Limit for Child
Agencies, Balance Expenditure Limit, Balance Child's Limit, Total
Expenses and action button.
➢ Total Limit of Parent agency will be equal to the Assignment
amount received under the selected sanction.

➢ Expenditure limit is the amount which Parent Agency intends to

keep for their own expenditure. User will enter the expenditure
limit manually.

➢ Limit for Child Agencies is the difference of Parent Agency total

limit and Parent Agency expenditure limit

➢ Balance expenditure limit is the balance left after expenditure

by Parent Agency.

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➢ Balance Child's Limit is the difference of child agency limit and

allocated amount to child agency against the claim raised.

➢ Total expenses- Total expenses are expenses made under

parent agency.

(l) User can update the Expenditure Limit field only; rest fields will be
non-editable and auto updated.
(m) Click on save button under parent agency grid. “Updated
successfully” message will appear after user clicks on save button.

(n) Child agency grid consists of Child Agency Name and fields for
Total Limit, Expenditure Limit, Limit for Child Agencies, Balance
Expenditure Limit, Balance Child's Limit, Total Expenses and action
button.

➢ Total limit of child agency is the amount allocated by parent

agency. User will enter the total limit manually.

➢ Expenditure limit is the amount which can be used by child

Agencies for raising their own claim. Expenditure limit will be
entered manually by Agency Admin User.

➢ Limit for Child Agencies is the difference of Child Agency Total

Limit and Child Agency Expenditure Limit.

➢ Balance expenditure Limit is the difference of expenditure limit

and total expenses.

➢ Balance child limit is the difference of limit of child agencies and

balance expenditure limit

➢ Total expenses field shows the expenses made by child agency.

(o) User can update the total limit and Expenditure Limit field only;
rest fields will be non-editable and auto updated.

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(p) Click on save button under child agency grid. ‘Child Agency
Limit Updated Successfully’ message will appear after user clicks
on save button.

3.4 Claim Generation /New Claim Entry by Agency DO User

3.4.1 Add New Hybrid Claim

The purpose of this screen is to raise Claim. The responsibility of adding
new claim has been provided to Recipient/Child Agency DO User. User
will login into PFMS and can select the menu using below path.

(a) TSA→TSA-Hybrid→New Hybrid Claim.

(b) New Claim Entry page will open consisting of following fields.

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➢ Scheme: User will select the respective scheme name from

dropdown. Approved and ‘TSA Hybrid’ marked schemes will
appear under the dropdown.
➢ Bank Account: User will select approved account whose
scheme has been mapped in PFMS.
➢ Show Customization: This option is created for Bulk payment
(payment to Multiple vendors).
➢ Project: This is not a mandatory field. User can select the
Project from dropdown list if applicable.

➢ Received Sanction List: User will select Assignment Sanction

from select sanction number hyperlink.

➢ After selecting the desired Assignment Sanction, user has to

click on Add button. A screen will appear showing details of
selected sanction.

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➢ User can remove the selected sanction number by clicking on

Remove button.
➢ Claim done for: It consists of Vendors and Beneficiary. User
can select as per the requirement.
➢ Letter/Office Order No: User will enter Letter/Office Order No.
➢ Office Order Letter Attachment (if any): User can upload
office order letter (upto 4 MB) by clicking on choose file
button.
➢ Uploaded Sanction Letter: User can upload sanction letter
➢ Sanction Date: User will select sanction date from calendar
selection.
➢ Actual Transaction Date: User will select actual transaction
date from calendar selection.
➢ Total Available Amount: Total available amount will be
displayed.
➢ Total Amount: User will enter gross amount of the Claim.
➢ Narration: User will enter remarks in narration field.
➢ Voucher Number: Voucher number will be displayed after
submission of Claim.

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• Scheme Component Details: This field will consist of

following information:
➢ Scheme Components: User will select respective
scheme components from scheme component list.
➢ Expense Type: User will select expense type from radio
button.
➢ Percentage: User will provide percentage.
➢ Amount: Amount will be auto calculated as per
percentage.
Note- Percentage and Amount are dependent on each
other.
➢ After selection of relevant fields, user has to click on
add button to add the scheme component details.
• Total amount of the bill and component wise amount should
be equal and balance amount should be zero.

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(c) If user intends to remove the selected scheme component details,

then user will click on Remove button.

(d)Three buttons are available in this screen.

➢ Save button to save the details.
➢ Reset button to clear selected data
➢ Back Button to return to previous page.
(c) User will select the checkbox under scheme component details and
then click on save button.

(f)The next page will show popup message ‘The transaction has been
saved successfully with Voucher Number XX-XXXX-XX-X’.

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(g) Upon clicking on ok button message will popup ’Claim details saved
successfully. Do you want to proceed with payee details?’ with ‘Yes’ and
‘No’ buttons.

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(h) If user clicks on ‘No’ button then following screen will appear along
with three buttons

➢ Edit button: User can edit the details by using edit button
and once details are edited user will click on save button.

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➢ Payee Details button: User can view the payee details by

using payee details button. In payee details, following three
tabs will appear
a. Assignment Sanction Used
b. Vendor/Beneficiary Details
c. E-Payment Details.

➢ In Instrument tab user will select instrument type from

dropdown. Upon selection of instrument type as E-payment
using digital signature user will click on add button. If user
intends to add any deduction details, ‘yes’ radio button needs
to be clicked.
➢ Back button: User will click on back button to go back to
previous screen.

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(i) If user clicks on Yes button, then following screen will appear

(j) In Instrument tab, user will select instrument type from dropdown.
After selecting instrument type, E-payment details tab will appear
and user will click on add button. If user intends to add any
deduction details user, will click on ‘yes’ radio button.

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(k) After user clicks on Confirm button then popup message will
appear ‘Payee details has been confirmed successfully’ and two
buttons will be available
➢ Submit for approval: User will click on submit for approval and
pop up message will appear ‘Successfully Submitted to DA’.
➢ Back: To return to the previous screen.

3.5 Claim Approval by Agency DA

3.5.1 Manage TSA Claims

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The purpose of this screen is to provide claim approval. The responsibility

of claim approval has been provided to Recipient/Child Agency DA User
through the following path.

(a) TSA→TSA-Hybrid→Manage Claim

(b)Manage TSA page will open. Manage TSA Claim page will consist of
following fields.

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➢ Scheme: User will select the respective scheme from dropdown.

➢ Bank Account: User will select account whose scheme has been
mapped in PFMS and status is approved
➢ Sanction number: User will enter sanction number.
➢ Status: User will select status from dropdown.
➢ Amount from: User will enter the amount from.
➢ Amount to: User will enter the amount to.

➢ Two buttons are available in this screen.

• Search button to search TSA claim details.
• Reset button to clear selected data.

(c) User will click on search button a grid will open which consists of
following details: Letter/order No., Debit Batch No., Sanction date,
Actual transaction date, Amount, Scheme code- Scheme Name,
Project Name and status.

(d)User will click on Hyperlink under Letter/order No.

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(e) Next Page will open which consist of following details:

➢ Claim details- It will display details like Sanction Number, Voucher

number, Account Number, Plan scheme, Status, Amount, created by,
modified by, Purpose for claim, Sanction date, agency name in Bank,
Project, Bank name, Remarks, created on, modified on, Uploaded
sanction letter.
➢ Payment details- It will display details like Favouring, Amount,
Instrument Type, Instrument date, Narration for Passbook.
➢ Bill Deduction Details: It will display details like - favouring,
deduction type and amount.
➢ Scheme component details - It will display details like component
Name and Amount.
➢ Assignment Sanction used - It will display details like Assignment
sanction number, Payment Advice Number, Functional Head, Amount
Received, Sanction Balance Amount, Total limit, Balance expenditure
limit.
➢ Vendor/ beneficiary details: It will display details like Account
Number, Name and Amount.

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(f) Following buttons are available in this screen if user click on hyperlink
of office order number with submitted status.
• Approve/ Reject button to approve or reject the
claim.
• Back button to return to previous page.

(g)User will click on Approve/ Reject button the next popup screen will
appear with three buttons.
➢ Approve to approve the claim.
➢ Reject button to reject the claim.
➢ Cancel to close the popup.

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• User needs to enter the Remarks and then click on Approve or Reject
button.

(h)“Approved Successfully” will appear on the screen once user updates

the Remark and clicks on Approve button.

3.6 DSC on Claim File by Agency DA user

After approval of claim file, it will be available for digital signature.

The purpose of this screen is to digitally sign the claim file. The responsibility
of Digitally signing of claim files has been provided to Authorised
Signatory (Agency DA User). User will login into PFMS and can select the
menu using below path.

(a) TSA→Digitally Sign Assignment Files

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➢ Scheme: To select scheme from dropdown.

➢ Module: To select module as TSAHybridClaim from dropdown.
➢ Payment Transaction ID: It is a non-mandatory field.
➢ Two buttons are available in this screen
• Search: To search the claim by clicking on search button.
• Reset: To remove the selection.

(b) Three tabs are available:

➢ Digital Sign Payment File: Unsigned Payment Files will show under
this tab.
➢ Digital Signed Payment File: Payment Files which are signed will
show under this tab.
➢ Reject Payment File: Payment Files which are rejected will show
under this tab.

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3.7 Consolidation of Claim file by PFMS

NOTE: After the claim file has been successfully signed by the Authorized
Signatory of the Recipient Agency, the claim will be automatically
consolidated at PFMS and will be available to the Recipient Agency to view
the same at the following path:
TSA→TSA-Hybrid →View Claims for Consolidation
Simultaneously it will also be available to the DO User of Funding Agency
for initiation of transferring the claim for approval to the DA user of Funding
Agency after 3.00 PM

IMPORTANT: Digitally signed claims by Recipient Agencies, received by

PFMS before 3.00 PM will be available the same day to the Funding Agency
and those signed after 3.00 PM would be available to the Funding Agency,
the next day after 3.00 PM, for processing of the consolidated claim.

3.7.1 View of Claim (before consolidation) at Recipient Level Agency

The purpose of this screen is to view claims for consolidation at Recipient

level agency. DO and DA Users can view the consolidated files & its details.
User will login into PFMS and can select the menu using below path.

(a) TSA→TSA-Hybrid →View Claims for Consolidation.

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(b)View consolidated page will display following information:

➢ Scheme: User will select scheme name from dropdown.
➢ Account number: User will select account which is already TSA
Hybrid flagged.

➢ Received Sanction List: User will select sanction number from

select sanction number hyperlink and then click on add button

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➢ Hierarchy level: User will select the hierarchy level from dropdown
list.
➢ Agency Unique Code: User will select the agency unique code from
dropdown list.
➢ From Date: User will select from date from calendar selection.
➢ End date: User will select end date from calendar selection.
➢ Search Button: User will click on search button then screen will
appear with claim details.

➢ Details of Claim files can be viewed by clicking on hyperlink Sanction

Number.

3.7.2 View Consolidated Claim files by DO and DA Users

The purpose of this functionality is to view the consolidated claim files.

Respective Parent Agency DO and DA Users can view the consolidated
files & its details. User will login into PFMS and can select the menu using
below path.

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(a) TSA→TSA-Hybrid →View Consolidated Claims.

(b)View consolidated page will display following information:

➢ Scheme: User will select scheme from dropdown.

➢ Bank Account: User will select account whose scheme has been
mapped in PFMS and status is approved.
➢ PFMS Claim Consolidation ID: User will enter PFMS Claim
Consolidation ID.
➢ Status: User will select status from dropdown.
➢ From Date: User will select from date from calendar selection.
➢ End date: User will select end date from calendar selection

➢ Search Button: User will click on search button a following screen

with relevant consolidation details will appear.

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(c)Hyperlink is available under PFMS Claim Consolidation Id: User will click
on hyperlink then following screen will appear

➢ Details of Claim files can be viewed by clicking on hyperlink Sanction

Number.

3.8 Claim Transfer at Funding Agency DO User

3.8.1 Add Claim Transfer

The purpose of this functionality is to add TSA claim transfer against the
consolidated claim file received from Recipient Agency. This is two level
approval process i.e. initiated by DO and review & approval by DA User.
Funding Agency DO User will login into PFMS and can select the menu
using the path below.

(a)TSA→TSA-Hybrid →Add Claim Transfer.

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(b)Add TSA claim Transfer page will display following details.

➢ Scheme: User will select scheme from dropdown. Based on Scheme
name selection all the associated Bank account numbers will be
displayed in drop down.
➢ Bank Account: User will select account from dropdown selection.

➢ Received Sanction List: User will select sanction number from select
sanction number hyperlink and then click on add button.

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➢ PFMS Claim Consolidation ID: User will enter PFMS Claim

Consolidation ID
➢ Agency Unique Code: User will select the agency unique code from
dropdown list.
➢ Search Button: User will click on search button then following screen
will appear.

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(c) User will select the checkbox for the Claim Consolidation ID for which
user has to create TSA claim transfer.
Note- User can do single or multiple selection as per requirement.

(d) User will click on Add New TSA claim transfer button.” Create TSA
Claim Transfer” page will open.

(e) User will enter/select following details:

➢ Scheme: Select scheme from dropdown.
➢ Bank Account: Select account from dropdown selection.
➢ PFMS Claim Consolidation ID: The already entered PFMS
Claim Consolidation ID by the user will appear.
➢ Letter/Office Order No.: Enter the Letter/Office Order No.
➢ Office Order Letter Attachment (if any): To upload Office
Order Letter (4MB) from upload button.
➢ Uploaded Sanction Letter: To remove uploaded sanction
letter.

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➢ Sanction Date: To select sanction date from calendar

selection.
➢ Actual Transaction Date: To select actual transaction date
from calendar selection.
➢ Total Available Amount: Total available amount will be
displayed as per selected Sanction.
➢ Total Amount: Gross amount of the claim.
➢ Narration: To enter remarks under narration field.
➢ Voucher Number: Voucher number will be displayed.
➢ Following screen with consolidated claim details will appear.

(f) Three Button will be available.

➢ Submit button to submit the TSA claim transfer.
➢ Reset button to clear the selection.
➢ Back button to return to previous page.
(G) User will click on submit button then the message ‘Record submitted
successfully’ will be available.

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3.8.2 View Claim Transfer at Funding Agency DO User

The purpose of this functionality is to view TSA claim transfer details.

DO/DA User can view this screen. Using this screen, the status of
submitted file can be viewed by DO. Users will login into PFMS and can
select the menu using the path below.

(a) TSA→TSA-Hybrid →Manage Claim Transfer.

(b)Add TSA claim Transfer page will display following details.

➢ Scheme: To select scheme name from dropdown.
➢ Bank Account: To select account from dropdown selection
➢ Sanction number: To enter section number
➢ Status: To select status from dropdown
➢ Amount from: To enter the amount from
➢ Amount to: To enter the amount to
➢ Two buttons are available in this screen.
• Search button - to search TSA claim details
• Reset button - to clear selected data

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(c)After user clicks on search button following screen with claim transfer
details will appear.

(d)Hyperlink is available on Letter/Office Order No. User will click on

hyperlink; TSA Claim Transfer Details Page will open which consists of
following details.

➢ Claim Transfer Details

➢ Assignment Sanction Used
➢ Receiving Vendors details

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3.8.3 Approve Claim Transfer

The purpose of this screen is to manage and approve TSA claim transfer.
The responsibility is to manage and approve Claim has been provided to
Agency DA User. Users will login into PFMS and can select the menu using
the path below.
(a) TSA→TSA-Hybrid →Manage Claim Transfer.

(b)Add TSA claim Transfer page will display following details.

➢ Scheme: To select scheme name from dropdown.
➢ Bank Account: To select account from dropdown selection

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➢ Sanction number: To enter section number.

➢ Status: To select status from dropdown.
➢ Amount from: To enter the amount from.
➢ Amount to: To enter the amount to.
➢ Two buttons are available in this screen.
• Search button to search TSA claim details.
• Reset button to clear selected data

(c)After user clicks on search button following screen will appear showing
claim transfer details for approval.

(d)Hyperlink is available on Letter/Office Order No. User will click on

hyperlink, “TSA Claim Transfer Details” Page will open which consists of
following details.

➢ Claim Transfer Details

➢ Assignment Sanction Used
➢ Receiving Vendors details
(e)Three buttons are available in this screen.

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• Approve button to approve the claim transfer

• Reject button to reject the claim transfer
• Back button to return to previous page

3.9 DSC Batch Creation by authorised signatory

The purpose of this screen is to create batch of claim files to be digitally
signed by authorized signatory after approval by DA user. User will login
into PFMS and can select the menu using the path below.

(a) TSA→TSA DSC Batch Creation.

(b)Batch File Creation page will display following details.

➢ Scheme: To select scheme from dropdown.
➢ Module: It will consist of two options - Claim transfer and
Expenditure. User need to select Claim transfer from dropdown list
for TSA-Hybrid claims.
➢ Payment Transaction ID: To enter Payment Transaction ID.
➢ Account Number: To select account number from dropdown.

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➢ Approved By: To select approver from dropdown.

➢ Two buttons are available in this screen.
• Search button - to search digital sign payment file, rejected file
and digital signed payment file.
• Reset button - to clear selected data.

(c)Three tabs are available:

➢ Digital Sign Payment File: XML generated and unsigned payment
files will show under this tab.
➢ Digital Signed Payment File: Payment Files which are signed will
show under this tab.
➢ Reject Payment File: Payment Files which are rejected will show
under this tab.
(d) Generate Payment Batch File: Up to 20 files can be selected for
generation of batch.

(e) User can review and print “PFMS Generated Print Payment advice” by
clicking on hyperlink under Payment Advice No.

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(g) User can reject the particular file by selecting the reason from
dropdown list and then click on Reject button. Rejection message will
appear with Payment transaction Id.

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(h) To generate payment batch file user needs to click on hyperlink under
particular Payment Advice No. and then click on Review and close
option. A check box for reviewed Payment Advice No. will be enabled
for generation of Payment Batch file.

(g) Popup message will show ‘Do you want to proceed?’ Click on ok to
proceed. The next page will show successful message ‘Payment batch file
for selected Bill(s) has been generated successfully. Batch No is :TXXX’

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3.10 DSC Digital Sign Batch by Authorised Signatory

The purpose of this screen is to Digitally Sign batch files. The responsibility
of Digital Signature batch files is provided to Authorised Signatory. Users
will login into PFMS and can select the menu using the path below.

(a) TSA→TSA DSC Digital Sign Batch.

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(b)Digital Sign file page will consist of following details.

➢ Scheme: To select scheme from dropdown.
➢ Batch No.: To enter batch number
➢ Account Number: To select account number from dropdown.
➢ Payment Transaction ID: To enter Payment Transaction
IDApproved By: To select approver from dropdown.
➢ Rejected By: To select rejected by (DA user) from dropdown
➢ Two buttons are available in this screen.
• Search button - to show the batch file for digital signature.
• Reset button - to clear selected data.

(c)User will click on search button. Following screen containing generated

batch file details will appear with action buttons.

(d)User will click on hyperlink under Download Payment File to download

batch file.

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(e)User will click on digital sign button to perform DSC on batch file.

(f)The next page will show Get status button. For DSC Status click on Get
Status button.
Note-Do not refresh or click on back button.

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(g)The next page will show message “Payment file has been signed"

Note: Post Digital Signatures of claim file by Authorised Signatory of

Funding Agency, the demand file can be pushed by concerned Recipient
Agencies to their ZBSA Accounts on receipt of ACK as well as Debit
Notification from RBI. Thereafter, the payments will be executed to the
concerned bank accounts of vendors/beneficiaries from their respective
ZBSAs.

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4 Abbreviations

Abbreviations

PD Program Division

DDO Drawing and Disbursing officer

SA Savings Accounts

TSA Treasury Single Account

Government Government Sub-Agencies
SAs
IAs Implementing Agencies

AB Autonomous Body

CFI Consolidated Fund of India

CGA Controller General of Accounts

CNA Central Nodal Agency

DoE Department of Expenditure

DSC Digital Signature Certificate

GFR General Financial Rules

PAO Pay & Accounts Officer

PFMS Public Finance Management System

RBI Reserve Bank of India

ZBSA Zero Balance Subsidiary Account

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