Week No.

1
Objective:

Perfume following tasks on MS word:

● Create Table and merge

● Create chart
● Format text (Bold, italic, Underline, etc.)

1.1 Create Table:

The basic steps for creating a standard table in Microsoft Word (2013) are:
1. Open a blank Word document
2. In the top ribbon, press Insert

3. Click on the Table button

4. Either use the diagram to select the number of columns and rows you need, or click
Insert Table and a dialog box will appear where you can specify the number of columns and
rows.
5. The blank table will now appear on the page. Adjust it as necessary. Standard features
like bold, italics, and underline are still available! These items may be helpful for
creating headings or calling out certain items in the table.

Combine multiple tables into one by Shortcuts

The Shortcuts can combine tables too.

Shift + Alt + Up arrow to combine with above table

1. Click on the table you want to drag, then the cross sign will be appeared, then click the cross
sign to select the whole table.

2. 2. Press Shift + Alt + Up arrow until the selected table is joined to above one.

1.2 Merge Cells

You can combine several smaller cells into a single, larger cell that spans the space
previously occupied by the individual cells.

1. Select multiple cells that share a border.

 2. Click the Layout tab in the Table Tools ribbon group.
3. Click the Merge Cells button.

The selected cells are merged into a single cell that takes up the entire width and height of
the original cells.

You can also right-click the selected cells and select Merge Cells from the menu.

1.3 Create Chart:

To create a Graph in Microsoft Word, you can do the following steps:

1.3.1 Step 1: Open Microsoft Word

1.3.2 Step 2: Insert a graph
1.3.3 Step 3: Choose the type of graph
1.3.4 Step 4: Enter your data
1.3.5 Step 5: Customize the graph
1.3.6 Step 6: Add titles and labels
1.3.7 Step 7: Final adjustments
1.3.8 Step 8: Save your document
Let’s dive deeper with a step-by-step explanation to help you create a graph easily by using
Microsoft Word.

Step 1: Open Microsoft Word

To start making your graph, you will first need to locate and open Microsoft Word. If you already
have it installed on your laptop, then all you need to do is open the program. If you are using
Windows, you will find it in the start menu. On a MacOS, you can find it at your launchpad.

1. Open the program:

● Launch Microsoft Word by double-clicking on its icon or searching for it in the Start
menu.

2. Create a new document:

● Click on “Blank Document” to start a new project.

Step 2: Insert a graph

After you click on ‘Blank document’, word will open a new document for you. Now you can
directly start making your graph by inserting it into your work.

1. Navigate to the insert tab:

● At the top of the Word window, click on the “Insert” tab.

2. Select chart:

● In the Insert tab, find the “Chart” button in the Illustrations group and click on it.

Step 3: Choose the type of graph

There are many types of graph, e.g. column, bar, pie, line, and more. It’s important for you to
pick the right graph or chart type that will present your data accurately. Once you know which
graph would fit you best, you can now insert it to your document.

1. Chart selection window:

 ● A new window will appear with various chart types.

2. Select a Graph Type:

● Choose the type of graph you need (e.g., column, line, pie, bar, etc.) from the list on the
left.

3. Click OK:

● Once you have selected your graph type, click “OK.”

Step 4: Enter your data

After selecting your chart or graph, an excel will automatically be opened within word, and in
this step, you can start inputting your data to build your graph.

1. Excel Sheet Open:

● An Excel sheet will open within Word, allowing you to enter your data.

2. Input data:

● Enter your data into the Excel sheet. You can modify the existing data or add new rows
and columns as needed.
3. Close Excel Sheet:

● Close the Excel sheet after entering your data. The graph in Word will update
automatically to reflect the changes.

Step 5: Customize the graph

After you’ve finalized your data, you can now customize your graph. Here, you will be using
‘Chart Tools’ to help you do so.

1. Select the graph:

● Click on the graph in your Word document to select it.

2. Use Chart Tools:

● Design Tab: Use this tab to change the chart style, switch rows and columns, or select a
different chart type.
 ● Format Tab: Use this tab to adjust the chart’s appearance, such as changing colors,
fonts, and other formatting option

Step 6: Add titles and labels

Customizing your graph is one thing, but it is also important to make it more readable. For better
clarity, you will need to add titles and labels to your chart.

1. Chart elements:

● Click on the “+” icon next to the graph to open the “Chart Elements” menu.
2. Add chart titles:

● Check the “Chart Title” box and click on it to add a title to your graph. Type in your
desired title.
3. Axis titles:

● Check the “Axis Titles” box to add labels to the horizontal and vertical axes. Click on
each axis title to edit the text.

Step 7: Final adjustments

You’re almost done with your graph. You’ve customized, and added titles and labels.
Now all you have to do is make some final adjustment, and review all the information in your chart
before you can save and share your work.

1. Resize the graph:

● Click and drag the corners of the graph to resize it.

2. Position the graph:

● Click and drag the graph to move it to your desired location within the document.
3. Check for accuracy:

● Ensure that all data, titles, and labels are accurate and clearly displayed.

Step 8: Save your document

Your final graph is now done. Once again, make sure that you have ensured the accuracy of your
data. If you have, you can now save and export your work to be used anywhere.

1. Save the File:

● Click on the “File” tab and select “Save” or “Save As.”

2. Choose Location:

● Choose the location where you want to save your document.

 3. Name Your File

● Enter a name for your document and click “Save.”

And here is your final graph

1.4 Text-Formatting Basics

There are two main ways to apply text-formatting, which are standardized across both Microsoft Word and
Google Docs.

Changing Formatting Before You Type

If you change a text-format setting before you type, everything you type from then on will use that format.
1. Type until you reach a part that needs special formatting
 2. Change the formatting setting
3. Type the words that need special formatting
4. Change the setting back to normal
5. Continue typing the rest of the text

This is useful when you know the next words you type will need to be formatted in a specific way.

Changing Formatting After You Type

If you want to change the format of text you have already written:
1. Select the text you want to change
2. Change the formatting setting

Font

Font describes the style of a text’s lettering. There are many fonts you can choose from, but most academic
work will be written in Arial, Calibri, Times New Roman or another simple font.
To change font:
1. Select the text you want to change
2. Find the text-formatting options:
o In Microsoft Word, the font section is in the “Home” tab on the left side of the top toolbar
o In Google Docs, look in the middle of the top toolbar
3. Find the box that shows the font name and click the arrow next to it
4. Click on the font name you want from the drop-down menu
Tip for finding fonts in Microsoft Word
To search for a specific font, type its name in the font box. As you type, font names will autofill; when the
font name you want has auto-filled, press Enter to apply that font. If you have the menu open, the font
name will also be highlighted in the list.

Font Size

Font size describes the size of the text and how much space it will take up on a page. Headings and
subheadings are often in a larger font than the rest of the text.
To change font size:
1. Highlight the text you want to change
2. In the font section of the toolbar, find the box with a number inside it
o In Microsoft Word, click the arrow next to the box
3. Within the drop-down menu that appears, click the font size you want
o Alternatively, you can type the size you want, and press Enter

Microsoft Word and Google Docs also provide buttons to quickly increase and decrease font size.
In Microsoft Word, click the bigger and smaller letter “A” buttons to the right of the font size box.
In Google Docs, click the + and - symbols to either side of the font size number.
Bold, Italics, and Underline
Bold, italics, and underline are common text-formatting features. The bold feature thickens the text’s
individual characters, like this. Bold is often used to make paper titles, keywords, subheadings, or other
pieces of text stand out and guide the readers eye. The italics feature tilts the characters of text slightly to the
right, like this. Italics are often used to indicate something is a title, or to add emphasis to a word or phrase.
The underline feature inserts a line under the text, like this, and can also be used to add emphasis.
To bold, italicize, or underline your text:
1. Select the text you want to change
2. Find the text-formatting options:
o In Microsoft Word, the font section is in the “Home” tab on the left side of the top toolbar.
o In Google Docs, look in the middle of the top toolbar
3. Bold, italicize, or underline the text:
o To bold the text, click the capital letter “B”
o To italicize the text, click the capital letter “I”
o To underline the text, click the capital letter “U”
4. In most word processors, you can also bold, italicize, and underline text by using keyboard shortcuts:
o To bold the text, type Ctrl + B on Windows or Cmd + B on Mac.
o To italicize the text, type Ctrl + I on Windows or Cmd + I on Mac.
o To underline the text, type Ctrl + U on Windows or Cmd + U on Mac.

Text Color
The text color feature changes the color of text, like this.
To change text color:
1. Select the text you want to change
2. In the font section of the toolbar, find the button with a capital “A” and a rectangle beneath it
o In Microsoft Word, click the arrow next to the button
o In Google Docs, click the button
3. Click the color you want to use from the color palette drop-down menu

Highlight
The highlight feature inserts a colored filler behind text, like this.
To highlight text:
1. Select the text you want to highlight
 2. In the font section of the toolbar, find the marker icon
o In Microsoft Word, click the arrow next to the marker icon
o In Google Docs, click the marker icon
3. Click the color you want to use

Clear Formatting
The clear formatting feature removes all special formatting from text.
To clear formatting:
1. Select the text you want to change
2. Find and click the clear formatting button
o In Microsoft Word, go to the “Home” tab and look in the “Font” section for an “A” with an eraser
beside it
o In Google Docs, look for a crossed-out “T” in the right of the top toolbar