CORPORATE GOVERNANCE REPORT

STOCK CODE : 5279

COMPANY NAME : Serba Dinamik Holdings Berhad
FINANCIAL YEAR : June 30, 2021

OUTLINE:

SECTION A – DISCLOSURE ON MALAYSIAN CODE ON CORPORATE GOVERNANCE

Disclosures in this section are pursuant to Paragraph 15.25 of Bursa Malaysia Listing
Requirements.

SECTION B – DISCLOSURES ON CORPORATE GOVERNANCE PRACTICES PERSUANT

CORPORATE GOVERNANCE GUIDELINES ISSUED BY BANK NEGARA MALAYSIA
Disclosures in this section are pursuant to Appendix 4 (Corporate Governance Disclosures)
of the Corporate Governance Guidelines issued by Bank Negara Malaysia. This section is
only applicable for financial institutions or any other institutions that are listed on the Exchange
that are required to comply with the above Guidelines.

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SECTION A – DISCLOSURE ON MALAYSIAN CODE ON CORPORATE GOVERNANCE

Disclosures in this section are pursuant to Paragraph 15.25 of Bursa Malaysia Listing
Requirements.

Intended Outcome
Every company is headed by a board, which assumes responsibility for the company’s
leadership and is collectively responsible for meeting the objectives and goals of the company.

Practice 1.1
The board should set the company’s strategic aims, ensure that the necessary resources are
in place for the company to meet its objectives and review management performance. The
board should set the company’s values and standards, and ensure that its obligations to its
shareholders and other stakeholders are understood and met.

Application : Applied

Explanation on :
The Board is committed to high standards of corporate governance and
application of the
strives to ensure that it is practiced throughout the Group as a
practice
fundamental part of discharging its responsibilities to protect and
enhance shareholders' value and raise the performance of the Group.
In addition, the Board is collectively responsible in promoting success
of the Group in building an enduring and profitable business admired
by customers and stakeholders whilst achieving strong returns for
shareholders.
The duties, powers and functions of the Board are governed by the
Constitution of the Group, the Companies Act 2016, Main Market
Listing Requirements (“MMLR”) of Bursa Malaysia Securities Berhad
(“Bursa Malaysia”) and other regulatory guidelines and requirements
that are in force.
To ensure effective discharge of its functions, the Board entrusted on
following responsibilities:
(a) to review, challenge, approve and monitor strategic business
plan, which includes overall corporate strategy, marketing plan,
human resources plan, information technology plan, financial
plan, budget, regulations plan and risk management plan;
(b) to oversee conduct and performance of businesses and to
determine whether the businesses are being properly
managed;
(c) to identify principal risks and ensuring implementation of
appropriate internal controls and risks mitigation to effectively
monitor and manage these risks;
(d) To prepare for succession planning, including appointing,
training, fixing remuneration of, and where appropriate,
replacing senior management;

2
 (e) to oversee development and implementation of a shareholder
communication policy for the Group;
(f) to review adequacy and integrity of management information
and internal controls systems, including systems for compliance
with applicable laws, regulations, rules, directives, and
guidelines; and
(g) to ensure that appropriate policies are in place, adopted
effectively and are regularly reviewed in light of changing
circumstances.
The Board also acknowledges importance of following:
• Maintaining a sound system of internal control and a robust risk
management practice for good corporate governance with
objective of safeguarding shareholder's investment and the
Group’s assets.
For this purpose, the Board has adopted a Risk Governance
Framework; and
• The need for effective Investor Relations and Communications with
shareholders and to provide them with all relevant information
affecting the Group.
The Board has established a number of Board Committees as follows:
a) Audit & Risk Committee (“ARC”);
b) Nomination & Remuneration Committee (“NRC”); and
c) Investment Committee (“IC”).
In discharging its duties and roles effectively, the Board is guided by the
Board Charter, which defined principles and guidelines that are to be
applied by the Board, whilst the Board Committees are guided by its
respective terms of reference.
The Board Charter and the Terms of Reference for each Board
Committee are accessible at the Group’s website, and are subject for
review from time to time to ensure that it is remain relevant and are
up-to-date.
The Chairman of these various Board Committees will report to the
Board the outcomes of the meetings.
Further to the above, the Group has adopted the Code of Conduct for
directors & employees that seeks to ensure that they will act ethically
in performing work or services for the Group.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.

3
Measure :

Timeframe :

4
Intended Outcome
Every company is headed by a board, which assumes responsibility for the company’s
leadership and is collectively responsible for meeting the objectives and goals of the company.

Practice 1.2
A Chairman of the board who is responsible for instilling good corporate governance practices,
leadership and effectiveness of the board is appointed.

Application : Applied

Explanation on :
The roles and responsibilities of Chairman of the Board were clearly
application of the
specified in the Board Charter.
practice
The Chairman of the Board is an Independent Non - Executive Director
who is primarily responsible for orderly conduct and function of the
Board and shall ensure its effectiveness on all aspects of its roles.
In addition, the Chairman is responsible for representing the Board to
shareholders and is responsible for ensuring integrity and effectiveness
of governance process of the Group.
The Chairman of the Board shall also act as Chairman at general
meetings.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

5
Intended Outcome
Every company is headed by a board, which assumes responsibility for the company’s
leadership and is collectively responsible for meeting the objectives and goals of the company.

Practice 1.3
The positions of Chairman and CEO are held by different individuals.

Application : Applied

Explanation on : The distinct and separate roles and responsibilities of the Chairman and
application of the Managing Director/Chief Executive Director (“GMD/CEO”) were
practice defined in the Board Charter.
The Board practices a clear demarcation of duties and responsibilities
between the Chairman and GCEO/MD to ensure a balance of power and
authority in the Board.
To reflect the above, positions of Chairman and GMD/CEO are held by
2 different individuals.
The Chairman, Dato’ Mohamed Nor Abu Bakar holds position as an
Independent Non-Executive Director, whilst GMD/CEO is Dato’ Dr. Ir.
Ts. Mohd Abdul Karim Abdullah which holds position as a Non-
Independent Executive Director.
However, starting from 15 June 2021 onwards, Dato' Mohamed Ilyas
Pakeer Mohamed has been the new Chairman replacing Dato’
Mohamed Nor Abu Bakar.
The Chairman is primarily responsible for stewardship and smooth
functioning of the Board, whilst the GMD/CEO is responsible for overall
operations of business, organizational effectiveness and
implementation of the Group’s strategies and policies.
The GMD/CEO also manages respective responsibilities of divisions,
departments and units within the Group.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

6
Intended Outcome
Every company is headed by a board, which assumes responsibility for the company’s
leadership and is collectively responsible for meeting the objectives and goals of the company.

Practice 1.4
The board is supported by a suitably qualified and competent Company Secretary to provide
sound governance advice, ensure adherence to rules and procedures, and advocate adoption
of corporate governance best practices.

Application : Applied

Explanation on : The Company has a designated TRICOR as a Company Secretary.

application of the
The Company Secretaries are qualified and competent to act pursuant
practice
to Section 235 of the Companies Act 2016.
The Company Secretaries play an advisory role to the Board, particularly
with regards to the Constitution of the Group, Board policies and
procedures and the Group’s compliance with regulatory requirements,
codes, guidance and legislation.
The Company Secretaries ensure that discussions and deliberations at
Board and Board Committee meetings are well documented.
The Company Secretaries constantly keep themselves abreast of
evolving capital market environment, regulatory changes and
developments in corporate governance through continuous training.
The Board is satisfied with performance and support rendered by the
Company Secretaries to the Board in discharging their functions.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

7
Intended Outcome
Every company is headed by a board, which assumes responsibility for the company’s
leadership and is collectively responsible for meeting the objectives and goals of the company.

Practice 1.5
Directors receive meeting materials, which are complete and accurate within a reasonable
period prior to the meeting. Upon conclusion of the meeting, the minutes are circulated in a
timely manner.

Application : Applied

Explanation on :
The Board met at least quarterly with additional meetings convened as
application of the
and when necessary.
practice
The Board, Board Committees and General Meeting for the year under
review were scheduled in advance to facilitate Directors in planning
ahead and incorporating the said meetings into their respective
schedules.
Notice of the Board and Board Committees meetings were sent to
Directors via e-mail at least 5 days prior to the respective meeting.
Agenda and papers encompassing comprehensive qualitative and
quantitative information which include objectives, background, critical
issues, implications, risks, strategic fit, recommendations and other
pertinent information are circulated to Directors to enable an informed
decision making by the Board.
The papers were circulated to all Directors at least 5 business days prior
to each Board meeting.
This enables Directors to have sufficient time to peruse the Board
papers and seek clarifications or further details from the Management
or the Company Secretaries before each meeting.
Any Director may request matters to be included in the agenda.
Urgent papers may be presented and tabled at meetings under the item
“Any Other Matters”.
Presentations and briefings by the Management and relevant external
consultants, where applicable, were also held at Board meetings to
advise the Board.
In this regard, relevant information is furnished and clarifications are
given to assist the Board in making a decision.
All proceedings of Board and Board Committees meetings were duly
recorded in minutes of each meeting and the signed minutes of each
meeting are properly kept by the Company Secretaries.
Minutes of the meetings are tabled for confirmation at the next
meeting.

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 The Company Secretaries will communicate to relevant Management
the Board’s decisions / recommendations via circulation of minutes of
meetings or its excerpt, for appropriate actions to be taken.

Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

9
Intended Outcome
There is demarcation of responsibilities between the board, board committees and
management.

There is clarity in the authority of the board, its committees and individual directors.

Practice 2.1
The board has a board charter which is periodically reviewed and published on the company’s
website. The board charter clearly identifies–
▪ the respective roles and responsibilities of the board, board committees, individual
directors and management; and
▪ issues and decisions reserved for the board.

Application : Applied

Explanation on : The Board has a Board Charter and Terms of Reference of its Board
application of the Committees, which are subject for review upon changes of relevant
practice laws & regulations, and it is published on the Group’s website, and
clearly identify:
• Respective roles and responsibilities of the Board, Board
Committees, individual directors and management; and
• issues and decisions reserved for the Board.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

10
Intended Outcome
The board is committed to promoting good business conduct and maintaining a healthy
corporate culture that engenders integrity, transparency and fairness.

The board, management, employees and other stakeholders are clear on what is considered
acceptable behaviour and practice in the company.

Practice 3.1
The board establishes a Code of Conduct and Ethics for the company, and together with
management implements its policies and procedures, which include managing conflicts of
interest, preventing the abuse of power, corruption, insider trading and money laundering.

The Code of Conduct and Ethics is published on the company’s website.

Application : Applied

Explanation on : The Group has adopted the Code of Conduct for directors & employees
application of the that seeks to ensure that they will perform work or services for the
practice Group in ethical.
The Code of Conduct is published on the Group’s website.
The Code of Conduct places significant importance in upholding
principle of discipline, good conduct, professionalism, loyalty, integrity
and cohesiveness that are critical to success and wellbeing of the Group.
The Code of Conduct detailed policy statements on the standards of
behavior and ethical conduct expected of each individual to whom it
applies.
The Code of Conduct expressly prohibits improper solicitation, bribery,
insider trading, money laundering and other corrupt activity by
employees and directors.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

11
Intended Outcome
The board is committed to promoting good business conduct and maintaining a healthy
corporate culture that engenders integrity, transparency and fairness.

The board, management, employees and other stakeholders are clear on what is considered
acceptable behaviour and practice in the company.

Practice 3.2
The board establishes, reviews and together with management implements policies and
procedures on whistleblowing.

Application : Applied

Explanation on : The Board has approved Whistle-Blower Policy.

application of the
The Whistle-Blower Policy is intended to directly support the Group's
practice
Core Values, Code of Ethics and Governance requirement.
Under the Whistle-Blower Policy, a whistleblower will be accorded with
protection of confidentiality of identity, to the extent reasonably
practicable.
Disclosure of information should initially and promptly be made by the
Whistle-Blower to 1 or more designated independence personnel and /
or independent directors of the Group.
An employee who whistle blows internally will also be protected against
any adverse and detrimental action for disclosing any improper conduct
committed or about to be committed within the Group, to the extent
reasonably practicable, provided that the disclosure is made in good
faith.
Such protection is accorded even if the investigation later reveals that
the whistle blower is mistaken as to the facts and the rules and
procedures involved.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

12
Intended Outcome
Board decisions are made objectively in the best interests of the company taking into account
diverse perspectives and insights.

Practice 4.1
At least half of the board comprises independent directors. For Large Companies, the board
comprises a majority independent directors.

Application : Departure

Explanation on :
application of the
practice

Explanation for : The Board currently has 2 Independent Directors which is equivalent to
departure 33%of the composition of the Board as at 30 June 2021.

6 of the Independent Directors has been resigned on June 2021.

The Board has noted the requirement of this Practice and will
continuosly observing the suitable candidate to fit in the position.
Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure : The NRC and Board will look into possibility of hiring more Independent
Directors in due time.
Timeframe : Within 2 years

13
Intended Outcome
Board decisions are made objectively in the best interests of the company taking into account
diverse perspectives and insights.

Practice 4.2
The tenure of an independent director does not exceed a cumulative term limit of nine years.
Upon completion of the nine years, an independent director may continue to serve on the
board as a non-independent director.

If the board intends to retain an independent director beyond nine years, it should justify and
seek annual shareholders’ approval. If the board continues to retain the independent director
after the twelfth year, the board should seek annual shareholders’ approval through a two-tier
voting process.

Application : Not applicable - No independent director(s) serving beyond 9 years

Explanation on :
application of the
practice

Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

14
Intended Outcome
Board decisions are made objectively in the best interests of the company taking into account
diverse perspectives and insights.

Practice 4.3 - Step Up

The board has a policy which limits the tenure of its independent directors to nine years.

Application : Adopted

Explanation on : In line with the exemplary practice as recommended by the Malaysian

adoption of the Code on Corporate Governance 2021, the Board has adopted a policy
practice which limits the tenure of its independent directors to 9 years, as
prescribed in its Board Charter.

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Intended Outcome
Board decisions are made objectively in the best interests of the company taking into account
diverse perspectives and insights.

Practice 4.4
Appointment of board and senior management are based on objective criteria, merit and with
due regard for diversity in skills, experience, age, cultural background and gender.

Application : Applied

Explanation on : The areas of the expertise and experience of Board and Senior
application of the Management covers of Engineering, Finance and Legal.
practice
All potential candidates are first considered by the Nomination &
Remuneration Committee (“NRC”), taking into consideration mix of
skills, competencies, experience, integrity, personal attributes and time
commitment required to effectively discharge his or her role.
Diversity in terms of age, gender and ethnicity are also considered
during the selection process.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

16
Intended Outcome
Board decisions are made objectively in the best interests of the company taking into account
diverse perspectives and insights.

Practice 4.5
The board discloses in its annual report the company’s policies on gender diversity, its targets
and measures to meet those targets. For Large Companies, the board must have at least 30%
women directors.

Application : Departure

Explanation on :
application of the
practice

Explanation for : The Board composition is supported by two (2) women directors which
departure are Independent Non-Executive Directors, Sharifah Irina Syed Ahmad
Radzi and Rozilawati Hj Basir, equivalent at 22% of board composition.
However, both Directors were resigned on 23 June 2021.
The Board has delegated to Nomination & Remuneration Committee
(“NRC”) to source & to recommend on potential another woman
director candidate to the Board, with no specific time frame was
allocated.
The Board is in opinion that the appointment of new director,
regardless of gender, shall be made in prudence, in view of fulfilment
of certain criteria, objective and merit, and couple with extensive
required skills & experience, to ensure that the Group can secure
maximum benefit from such appointment.
The Board has noted the requirement of this Practice and will
continuosly observing the suitable candidate to fit in the position.
Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure : The NRC and Board will look into possibility of hiring more Women
Directors in due time.
Timeframe : Within 2 years

17
Intended Outcome
Board decisions are made objectively in the best interests of the company taking into account
diverse perspectives and insights.

Practice 4.6
In identifying candidates for appointment of directors, the board does not solely rely on
recommendations from existing board members, management or major shareholders. The
board utilises independent sources to identify suitably qualified candidates.

Application : Applied

Explanation on : The Board uses a variety of sources for identification of suitable

application of the candidates of directors.
practice
Pursuant to NRC’s Terms of Reference, NRC has the authority to obtain
the services of professional recruitment firms to source for candidates
for directorship or seek independent advice whenever necessary.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

18
Intended Outcome
Board decisions are made objectively in the best interests of the company taking into account
diverse perspectives and insights.

Practice 4.7
The Nominating Committee is chaired by an Independent Director or the Senior Independent
Director.

Application : Applied

Explanation on : The Chairman of NRC is an Independent Non-Executive Director, Tengku

application of the Dato’ Seri Hasmuddin Tengku Othman. The Chairman of NRC has
practice resigned on 23 June 2021.

Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

19
Intended Outcome
Stakeholders are able to form an opinion on the overall effectiveness of the board and
individual directors.

Practice 5.1
The board should undertake a formal and objective annual evaluation to determine the
effectiveness of the board, its committees and each individual director. The board should
disclose how the assessment was carried out and its outcome.

For Large Companies, the board engages independent experts periodically to facilitate
objective and candid board evaluations.

Application : Applied

Explanation on : The Board has established an annual performance evaluation process to assess
application of the the performance and effectiveness of the Board and Board Committees, as well
practice as the performance of each Director.
The Board has engaged Tricor Services (Malaysia) Sdn. Bhd. as independent
expert to facilitate objective and board evaluations.
It was conducted internally upon completion of the financial year and comprise
of Board Evaluation.
It is designed to increase the Board’s effectiveness and efficiency as well as to
draw the Board’s attention to key areas that need to be addressed in order to
maintain consistency of the Board’s performance regardless of its diversity.
The assessment questionnaire is distributed to all respective Board members
and covers topics such as the contribution and performance of Directors with
regards to their competency, time commitment, integrity and experience in
meeting the needs of the Group and suggestions to enhance board
effectiveness.
Based on the results of the assessment made, the Board was satisfied with the
Board effectiveness, the performance of the Board Committees and individual
Directors.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

20
Intended Outcome
The level and composition of remuneration of directors and senior management take into
account the company’s desire to attract and retain the right talent in the board and senior
management to drive the company’s long-term objectives.

Remuneration policies and decisions are made through a transparent and independent
process.

Practice 6.1
The board has in place policies and procedures to determine the remuneration of directors
and senior management, which takes into account the demands, complexities and
performance of the company as well as skills and experience required. The policies and
procedures are periodically reviewed and made available on the company’s website.

Application : Applied

Explanation on :
application of the
practice

Explanation for : The Group has formalized policies and procedures to determine the
departure remuneration of directors and senior management was uploaded to the
Group’s website.
Nevertheless, the Group has undertaken a review on the current Non -
Executive Directors’ remuneration and a benchmarking exercise was
executed against selected companies in Malaysia.
For Senior Management, NRC has a designated role as defined in its
Terms of Reference to determine the remuneration.
NRC will recommend fees and other benefits of non-executive directors
for shareholders’ approval at the annual general meeting.

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

21
Intended Outcome
The level and composition of remuneration of directors and senior management take into
account the company’s desire to attract and retain the right talent in the board and senior
management to drive the company’s long-term objectives.

Remuneration policies and decisions are made through a transparent and independent
process.

Practice 6.2
The board has a Remuneration Committee to implement its policies and procedures on
remuneration including reviewing and recommending matters relating to the remuneration of
board and senior management.

The Committee has written Terms of Reference which deals with its authority and duties and
these Terms are disclosed on the company’s website.

Application : Applied

Explanation on : The Company has a combined Nomination & Remuneration Committee

application of the (“NRC”).
practice
Nevertheless, the authority and duties as well as functions are clearly
segregated and defined in the Terms of Reference as disclosed in the
Group’s website.
Among others, the NRC is responsible to recommend general
remuneration policy, framework and structure of the Group, the
directors, the GMD/CEO and the Chief Level Officers as well as to review
any changes to the same as and when necessary.
The NRC may obtain independent professional advice and any other
information necessary in determining the framework.

Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

22
Intended Outcome
Stakeholders are able to assess whether the remuneration of directors and senior
management is commensurate with their individual performance, taking into consideration the
company’s performance.

Practice 7.1
There is detailed disclosure on named basis for the remuneration of individual directors. The
remuneration breakdown of individual directors includes fees, salary, bonus, benefits in-kind
and other emoluments.

Application : Applied

Explanation on : The detailed disclosure on named basis for the remuneration of

application of the individual directors are defined in the Corporate Governance Overview
practice Statement of the Integrated Report 2021.

Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

23
Intended Outcome
Stakeholders are able to assess whether the remuneration of directors and senior
management is commensurate with their individual performance, taking into consideration the
company’s performance.

Practice 7.2
The board discloses on a named basis the top five senior management’s remuneration
component including salary, bonus, benefits in-kind and other emoluments in bands of
RM50,000.

Application : Applied

Explanation on : There are 3 Top Senior Management of the Group consists of 2 Non-
application of the Independent Executive Director and 1 Group Chief Financial Officer
practice (“GCFO”).
The remuneration of the Non-Independent Executive Director is
disclosed in the Group’s Integrated Report for 2021.
The remuneration of GCFO inclusive of paid salary, bonus, benefits in-
kind and other emoluments range from RM240,000 to RM660,000.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

24
Intended Outcome
Stakeholders are able to assess whether the remuneration of directors and senior
management is commensurate with their individual performance, taking into consideration the
company’s performance.

Practice 7.3 - Step Up

Companies are encouraged to fully disclose the detailed remuneration of each member of
senior management on a named basis.

Application : Adopted

Explanation on : Detail of Annual Remuneration of each member of Top Management,

adoption of the for Year 2021, is as follows:
practice
• Dato’ Dr. Ir. Ts. Mohd Abdul Karim bin Abdullah, Non-Independent
Executive Director / Group Managing Director / Chief Executive
Director of RM4,958,500, which detailed as follows:
o Salary: RM3,195,000
o Other Emolument: RM1,763,500
• Syed Nazim Syed Faisal, Non–Independent Executive Director of
RM1,231,392, which detailed as follows:
o Salary: RM758,812
o Other Emolument: RM472,580
• Azhan Azmi, Group Chief Financial Offer of RM644,584, which
detailed as follows:
o Salary: RM563,548
o Other Emolument: RM81,036

25
Intended Outcome
There is an effective and independent Audit Committee.

The board is able to objectively review the Audit Committee’s findings and recommendations.
The company’s financial statement is a reliable source of information.

Practice 8.1
The Chairman of the Audit Committee is not the Chairman of the board.

Application : Applied

Explanation on : The Chairman of the Audit & Risk Committee is Hasman Yusri Yusoff,
application of the and he is not the Chairman of the Board.
practice
However, on 21 June 2021 onwards Encik Johan Mohamed Ishak has chaired
the ARC and he is not the Chairman of the Board.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

26
Intended Outcome
There is an effective and independent Audit Committee.

The board is able to objectively review the Audit Committee’s findings and recommendations.
The company’s financial statement is a reliable source of information.

Practice 8.2
The Audit Committee has a policy that requires a former key audit partner to observe a cooling-
off period of at least two years before being appointed as a member of the Audit Committee.

Application : Applied

Explanation on : The policy was incorporated in the Terms of Reference of the ARC.
application of the
Similar requirement was extended to professionals who have dealings
practice
with the Group.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

27
Intended Outcome
There is an effective and independent Audit Committee.

The board is able to objectively review the Audit Committee’s findings and recommendations.
The company’s financial statement is a reliable source of information.

Practice 8.3
The Audit Committee has policies and procedures to assess the suitability, objectivity and
independence of the external auditor.

Application : Applied

Explanation on : The ARC is responsible for assessing capabilities and independence of

application of the external auditor and to make subsequent recommendations to the
practice Board on appointment, re - appointment or termination of the external
auditor.
Under its Terms of Reference, the ARC reviews the suitability, and
independence of external auditor of the Company.
The review process covers assessment of the independence of external
auditor, evaluation of their performance, quality of work, audit fees and
adequacy of resources.
During the year under review, ARC met with the external auditors
namely Nexia twice in the absence of the Management.
In relation to this, ARC noted the assurance provided by External
Auditor confirming their independence throughout the financial year
under review.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

28
Intended Outcome
There is an effective and independent Audit Committee.

The board is able to objectively review the Audit Committee’s findings and recommendations.
The company’s financial statement is a reliable source of information.

Practice 8.4 - Step Up

The Audit Committee should comprise solely of Independent Directors.

Application : Not Adopted

Explanation on :
adoption of the
practice

29
Intended Outcome
There is an effective and independent Audit Committee.

The board is able to objectively review the Audit Committee’s findings and recommendations.
The company’s financial statement is a reliable source of information.

Practice 8.5
Collectively, the Audit Committee should possess a wide range of necessary skills to
discharge its duties. All members should be financially literate and are able to understand
matters under the purview of the Audit Committee including the financial reporting process.

All members of the Audit Committee should undertake continuous professional development
to keep themselves abreast of relevant developments in accounting and auditing standards,
practices and rules.

Application : Applied

Explanation on : The members of ARC are financially literate i.e. have the ability to read
application of the and understand fundamental financial statements, including a Group’s
practice balance sheet, income statement, statement of cash flow and key
performance indicators.
The qualification and experience of the individual ARC members are
disclosed in the Director’s Profile in the Group’s Integrated Report 2021.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

30
Intended Outcome
Companies make informed decisions about the level of risk they want to take and implement
necessary controls to pursue their objectives.

The board is provided with reasonable assurance that adverse impact arising from a
foreseeable future event or situation on the company’s objectives is mitigated and managed.

Practice 9.1
The board should establish an effective risk management and internal control framework.

Application : Applied

Explanation on : The Group has a risk management framework and internal control
application of the systems in place to ensure the smooth running of the business with the
practice aim to manage the risks and control of the Group’s business and
financial affairs economically, efficiently and effectively to be able to
seize profitable business opportunities in a disciplined way while
avoiding or mitigating risks that could cause loss, reputational damage
or business failure.
Further information on risk management framework and internal
control are disclosed in the Statement of Risk Management and Internal
Control in the Group’s Integrated Report 2021.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

31
Intended Outcome
Companies make informed decisions about the level of risk they want to take and implement
necessary controls to pursue their objectives.

The board is provided with reasonable assurance that adverse impact arising from a
foreseeable future event or situation on the company’s objectives is mitigated and managed.

Practice 9.2
The board should disclose the features of its risk management and internal control framework,
and the adequacy and effectiveness of this framework.

Application : Applied

Explanation on : The key features of the Group’s risk management and internal control
application of the framework, which cover its adequacy and effectiveness are disclosed
practice under the Statement on Risk Management and Internal Control in the
Group’s Integrated Report 2021.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

32
Intended Outcome
Companies make informed decisions about the level of risk they want to take and implement
necessary controls to pursue their objectives.

The board is provided with reasonable assurance that adverse impact arising from a
foreseeable future event or situation on the company’s objectives is mitigated and managed.

Practice 9.3 - Step Up

The board establishes a Risk Management Committee, which comprises a majority of
independent directors, to oversee the company’s risk management framework and policies.

Application : Adopted

Explanation on : The function of Risk is undertaken by the ARC which was formed by the
adoption of the Board and the members were appointed by the Board from amongst
practice the Board members.
The ARC comprises of 3 members, which all of them are Non-Executive
Directors and the Chairman of ARC is designated as a Independent Non-
Executive Director.
The primary responsibilities of the ARC are to assist the Board to fulfil
its oversight responsibilities in areas such as an entity's financial
reporting, internal control systems, risk management systems, internal
audit function and external audit functions.
The functions and authority of the ARC extends to the Group and all its
subsidiaries as well as joint venture and associate companies.
The ARC has discussed the Group’s risk management in the separate
meeting in Financial Year 2021.

33
Intended Outcome
Companies have an effective governance, risk management and internal control framework
and stakeholders are able to assess the effectiveness of such a framework.

Practice 10.1
The Audit Committee should ensure that the internal audit function is effective and able to
function independently.

Application : Applied

Explanation on : The Group has engaged Salihin Consulting Group Sdn. Bhd. (“SALIHIN”),
application of the as Internal Auditor to undertake a Risk Based Internal Audit
practice Consultancy.
SALIHIN’s key functions are to assist the Group in accomplishing its
goals by bringing a systematic and disciplined approach to evaluate and
improve the effectiveness of risk management, control and governance
processes within the Group.
SALIHIN maintains its impartiality, proficiency and due professional
care, as outlined in its Internal Audit Charter, by having its plans and
reports directly under the purview of the ARC.
The ARC has full access to internal auditors and receives reports on all
audits performed.
SALIHIN performs independent audits in diverse areas within the Group
including overall governance and control, operations, projects,
accounting and financial activities, in accordance with the risk - based
annual audit plan as approved by the ARC.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

34
Intended Outcome
Companies have an effective governance, risk management and internal control framework
and stakeholders are able to assess the effectiveness of such a framework.

Practice 10.2
The board should disclose–
▪ whether internal audit personnel are free from any relationships or conflicts of interest,
which could impair their objectivity and independence;
▪ the number of resources in the internal audit department;
▪ name and qualification of the person responsible for internal audit; and
▪ whether the internal audit function is carried out in accordance with a recognised
framework.

Application : Applied

Explanation on : The internal audit function of the Group is headed by Ahmad Izwan
application of the Adnan who is the Advisory Partner/Executive Director of SALIHIN.
practice
He is a Chartered Accountant with Malaysian Institute of Accountants
(“MIA”), a member of Institute of Internal Auditors (“IIA”) Malaysia,
Associate Member of Association of Certified Fraud Examiner, member
of Malaysian Institute of Corporate Governance Malaysia and a MIA
Practice Certificate No. 40151.
He holds a Bachelor’s Degree in Accountancy from International Islamic
University Malaysia.
All internal audit activities for the financial year under review were
performed in house by 4 designated internal auditors from SALIHIN of
diverse backgrounds and disciplines such as accounting and finance,
business administration and management, engineering and
information technology.
SALIHIN undertakes that the designated internal auditors are
competent and adequately equipped in executing their duties and
responsibilities by having structured development program and
providing sufficient and relevant trainings.
In addition, the Group adopts the Standards and Principles outlined in
the International Professional Practices Framework of The Institute of
Internal Auditors (“IIPPF”) and Committee of Sponsoring Organization
of the Treadway Commission (“COSO”) Internal Control Framework, a
comprehensive, structured and widely used auditing approach, in
conducting the audit activities.
Based on the COSO Framework, all aspects of controls are given
emphasis in order to ensure risk is well managed and mitigated.

Explanation for :
departure

35
Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

36
Intended Outcome
There is continuous communication between the company and stakeholders to facilitate
mutual understanding of each other’s objectives and expectations.

Stakeholders are able to make informed decisions with respect to the business of the
company, its policies on governance, the environment and social responsibility.

Practice 11.1
The board ensures there is effective, transparent and regular communication with its
stakeholders.

Application : Applied

Explanation on : The Board recognizes the importance of effective dialogue with

application of the shareholders and investors.
practice
The Group believes that communication with the shareholders is a 2 -
way process.
The Group take into consideration views and feedback it receives from
all the shareholders.
In the past year, the GMD/CEO, the Group Chief Financial Officer and
other members of Management, conducted regular dialogues with both
shareholders and analysts.
This resulted in better understanding of the Group’s financial
performance and operations.
Press releases, announcements to Bursa Malaysia, media conference of
post AGM, analyst briefings and quarterly results of the Group are also
made available publicly and this serves to promote accessibility of
information to the shareholders and all stakeholders.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

37
Intended Outcome
There is continuous communication between the company and stakeholders to facilitate
mutual understanding of each other’s objectives and expectations.

Stakeholders are able to make informed decisions with respect to the business of the
company, its policies on governance, the environment and social responsibility.

Practice 11.2
Large companies are encouraged to adopt integrated reporting based on a globally
recognised framework.

Application : Applied

Explanation on : The Group has adopted Integrated Reporting in FY2021.

application of the
practice

Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

38
Intended Outcome
Shareholders are able to participate, engage the board and senior management effectively
and make informed voting decisions at General Meetings.

Practice 12.1
Notice for an Annual General Meeting should be given to the shareholders at least 28 days
prior to the meeting.

Application : Applied

Explanation on : For its 4th AGM held on 2 July 2020, the Group dispatches the notice to
application of the shareholders, 35 days before the AGM, well in advance of the above
practice requirement and 21-day requirement under the Companies Act 2016
and the Main Market Listing Requirements of Bursa Malaysia Securities
Berhad.
The additional time given to shareholders to allow them to make the
necessary arrangements to attend and participate in person or through
corporate representatives, proxies or attorneys.
More importantly, it enables the shareholders to consider the
resolutions and make an informed decision in exercising their voting
rights at the general meeting.

Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

39
Intended Outcome
Shareholders are able to participate, engage the board and senior management effectively
and make informed voting decisions at General Meetings.

Practice 12.2
All directors attend General Meetings. The Chair of the Audit, Nominating, Risk Management
and other committees provide meaningful response to questions addressed to them.

Application : Applied

Explanation on : All directors attended 4th Annual General Meeting held on 2nd July 2020.
application of the
practice

Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

40
Intended Outcome
Shareholders are able to participate, engage the board and senior management effectively
and make informed voting decisions at General Meetings.

Practice 12.3
Listed companies with a large number of shareholders or which have meetings in remote
locations should leverage technology to facilitate–
▪ including voting in absentia; and
▪ remote shareholders’ participation at General Meetings.

Application : Applied

Explanation on : The Company had conducted a fully virtual 4th AGM on 2 July 2020 at
application of the the Broadcast Venue by leveraging technology in accordance with
practice Section 327(1) and (2) of the CA 2016, Article 15.4 of the Constitution
of the Company and SC’s Guidance and FAQs on the Conduct of General
Meetings for Listed Issuers dated 18 April 2020.
Explanation for :
departure

Large companies are required to complete the columns below. Non-large companies are encouraged
to complete the columns below.
Measure :

Timeframe :

41
SECTION B – DISCLOSURES ON CORPORATE GOVERNANCE PRACTICES PERSUANT
CORPORATE GOVERNANCE GUIDELINES ISSUED BY BANK NEGARA MALAYSIA

Disclosures in this section are pursuant to Appendix 4 (Corporate Governance Disclosures)

of the Corporate Governance Guidelines issued by Bank Negara Malaysia. This section is
only applicable for financial institutions or any other institutions that are listed on the Exchange
that are required to comply with the above Guidelines.

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