LUBRIK CONSTRUCTION COMPANY LTD
HSE MONITORING AND CONTROL
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OBJECTIVE
The objective of this Standard Operating Procedure is to provide guidelines to In-charge
HSE on project to collect, record, analyze HSE data, and share the findings with In-
charge HSE at head office to seek advice for corrective measures if required. Purpose of
this exercise is to achieve good HSE performance operating in a proactive and preventive
manner following applicable HSE standards and industry norms.
2. SCOPE
This SOP is applicable to all projects of the company.
3. RESPONSIBILITIES
The Project/Site Manager with the assistance of In-charge Site HSE will be responsible
for effective implementation of HSE Plan to maintain good HSE performance looking at
the benchmarks as described in this SOP.
In-charge Site HSE will furnish HSE data according to requirements of weekly HSE
report (HSE/FRM-12) and feed into the HSE Data Analysis Sheet (HSE/FRM-34) that
has been prepared for the purpose. Results will automatically appear revealing the health
of the project in terms of HSE performance. Corrective actions will be taken accordingly.
Area In-charges and HSE staff will encourage and motivate the execution staff to report
all incidents for necessary investigation in order to prevent them from being hurt due to
recurrence of incidents. Analysis would be meaningless unless all incidents are reported
and reports submitted on specified formats with required information.
4. ABBRIVIATIONS / DEFINITIONS:
HSE Health, Safety and Environment
OSHA Occupational Safety and Health Administration (US Labor dept.)
NSC National Safety Council (USA)
OGP International Association of Oil & Gas Producers
SOP Standard Operating Procedure
OSHA STANDARD DEFINITIONS
LUBRIK CONSTRUCTION COMPANY LTD
HSE MONITORING AND CONTROL
Lost Time Injury (LTI) A lost time injury is any work–related injury that causes the
employee’s absence from scheduled work for one day (or shift) or more excluding the
day of injury
Work Loss Day:
When an employee missed one full day or more of a scheduled work due to work related
injury.
Note: If LTI occurs during a project, the project Man-hours will become zero after LTI
and will again start from there on.
Restricted Work Injury (RWI):
When as a result of a work-related injury, health care professional keeps, or recommends
keeping an employee from doing the routine functions of his or her job or from working
the full workday that the employee would have been scheduled to work before the injury
or illness occurred.
Medical Treatment (MT):
Significant work related injuries beyond first aid that are diagnosed and / or treated by a
physician or other licensed health care professional. These include any work related case
involving a fracture or cracked bone, or a punctured eardrum etc. Additional criteria that
can result in medical treatment case include:
Any needle-stick injury or cut from a sharp object that is contaminated with
another person's blood or other potentially infectious material.
Any case requiring an employee to be medically removed under the requirements
of an OSHA health standard.
OSHA Recordable Cases
LTI, RWI and MT are considered as OSHA record able cases.
First Aid (FA)
First aid means the following treatments for work-related injuries and illnesses.
Visit(s) to a health care provider limited to observation.
Diagnostic procedures, including the use of prescription medications solely for
diagnostic purposes (e.g. eye drops to dilate pupils).
Use of nonprescription medications, including antiseptics.
Simple administration of oxygen.
LUBRIK CONSTRUCTION COMPANY LTD
HSE MONITORING AND CONTROL
Administration of tetanus or diphtheria shot(s) or booster(s).
Cleaning, flushing or soaking wounds on skin surface.
Use of wound coverings such as bandages, gauze pads, etc.
Use of any hot/cold therapy (e.g. compresses, soaking, whirlpools,
nonprescription skin creams/lotions for local relief, etc.) except for
musculoskeletal disorders Use of any totally non-rigid, non-immobilizing means
of support (e.g. elastic bandages).
Use of eye patches.
Removal of foreign bodies not embedded in the eye if only irrigation or removal
with a cotton swab is required.
Removal of splinters or foreign material from areas other than the eyes by
irrigation, tweezers, cotton swabs or other simple means Health care provider is a
person operating within the scope of his or her license, registration or certification
in health care.
First Aid cases must be reported and analyzed to suggest corrective actions in order to
avoid major injuries.
Nearmiss (NM):
A near Miss is a potential hazard or incident that has not resulted in any personal injury.
Modern way of HSE management is to encourage reporting of near misses. These must
be reported and analyzed to reach to the root cause to avoid recurrence. Note that casual
attitude in handling the near miss cases may lead to serious incidents.
Incidents This includes fire, property loss, environment impact, and community related
incidents that are not covered in incident reporting otherwise.
OSHA STANDARD FORMULA
Incident Rate/ Frequency Rate is the number of injuries and/or illnesses per 100 full-time
workers in one year and calculated as:
N X 200,000
EH
N = number of injuries and/or illnesses
EH = total hours worked by all employees during the calendar year
200,000 = For 100 full-time equivalent workers working 40 hours per week and
50 weeks per year
LUBRIK CONSTRUCTION COMPANY LTD
HSE MONITORING AND CONTROL
Severity rate is the total lost workdays due to injury or illnesses per 100 full-time
workers per year and calculated as:
L X 200,000
EH
L = number of lost work days due to injuries or illnesses
EH = total hours worked by all employees during the calendar year
200,000 = For 100 full-time equivalent workers working 40 hours per week and
50 weeks per year
Note:
For month and week analysis of data the constant figure of 200,000 has been reduced to
16667 for month and 4167 for week. Man-hours and incidents or lost work days of that
particular period must be fed for rational analysis.
PROCEDURE
A mechanism has been devised for monitoring project HSE performance through incident
reporting that includes LTI, RWI, MT, First Aid, Near miss cases and other incidents that
include property loss, environment impact and community related incidents.
The collected data will enable users to analyze the situation against pre-established
benchmarks and develop clear understanding to plan corrective actions.
The purpose for this analysis is to show compliance with OHSAS 18001 and ISO 14001
standards on the project site/BAs that will ultimately help to develop a safe system of
work and to ensure that Best Available Technology (BAT) is used and best practices
followed Company wide. working environment for workers, company and community at
large.
Approach
A typical mathematical approach is applied for data analysis. Last five years HSE
statistics of Construction, Manufacturing and Process Plants published by OSHA, NSC
and OGP has been taken as standards. This analysis will help management to learn about
HSE performance of various projects to rate them on this basis.
Data Collection, Analysis And Reporting
HSE data will be collected from daily inspection, monthly audit and incident reports, first
aid (HSE/FRM-33) and near miss record sheets (HSE/FRM-35). OSHA definitions will
LUBRIK CONSTRUCTION COMPANY LTD
HSE MONITORING AND CONTROL
be referred for better understanding of types of incidents. Calculations will be made
according to formula defined by OSHA.
HSE Data analysis sheets (HSE/FRM-34) have been provided for weekly, monthly and to
date analysis with required calculation formula in various cells of the sheets. Man-hours
for that specific period need to be fed in the sheet to have a rational analysis. Data will be
entered in the spreadsheet and results will appear in various colors automatically.
A color-coding scheme is assigned for classification of incidents in the analysis
spreadsheet.
Severity Matrix (Annex-B) will show values in three colors that are green, orange &
yellow for low, medium & high severity levels. Frequency rates will show values in two
colors, green for acceptable performance and red for poor performance that needs
corrective actions. Band limit values for color change have also been taken from OSHA
and construction industry statistics as benchmark.
For example, Near miss record sheet (HSE/FRM-35) showing less than minimum band
value will reveal that project team is not concerned about recording and analyzing the
near miss cases. More than maximum band value will reflect that project team not taking
matter seriously to control potential incidents.
A graphic profile for LTI, RWI, MT, FA, Near miss and other incidents will be generated
automatically at the bottom of each analysis sheet.
Analysis results will be communicated to site/project manager for immediate corrective
actions. Appropriate corrective actions will be taken to control situation if analysis show
results beyond defined limits. Advice from head office can be requested if needed.
Analysis of various projects will be carried out at head office on basis of data provided
through weekly HSE reports. Weekly HSE report (HSE/FRM-12) format asks for the
HSE data as well as findings of data analysis carried out at project.
Weekly HSE report must be communicated to In-charge HSE at head office latest by
every Monday for data analysis and for presenting in management meeting on
Wednesday. Report should be sent through E-mail to save cost and avoid paper handling.
Fax copy or hard copy can be forwarded only if e-mail is not available. Requirements of
Feedback HSE data analysis of the projects is important not only for the project but also
significant for the corporate management to assess project HSE performance and to rate
various projects on basis of defined key variables. Performance Recognition &
Motivation Subject to approval from the business area and Projects site management, the
LUBRIK CONSTRUCTION COMPANY LTD
HSE MONITORING AND CONTROL
projects showing better HSE performance (Green Values) for consecutive three months
will be awarded with:
HSE Performance Certificate
Incentives (Cash/Kind)
