What is Staffing Process?
The staffing process helps to select the right person with appropriate
skills, qualifications and experience to recruit them to different positions
and jobs in an organisation. Staffing means the process of filling and
keeping various roles in an organisation filled. In management, it means
the process of recruiting the right person at the right place to increase the
efficiency of the organisation. An enterprise with an efficient workforce
cannot function properly, so staffing helps an enterprise to acquire a
workforce. It includes taking up different people to perform various
functions in different departments. It is an important process to run an
organization or a business. This is the first and major step in human
resource management. Refer to the official website of Vedantu or
download the app for an elaborate and easy explanation.
Steps in Staffing Process
Staffing is a complicated process, and it involves various steps, It starts
with workforce planning, and ends with the proper recruitment of the
employees. It also checks the performance of the employees effectively.
For successful staffing in an organisation, a manager has to perform
various steps of staffing that are as follows:
1. Planning the Manpower Requirements: The very first steps of
staffing are to evaluate the manpower requirement of an
organisation to match the job and positions available in the
organisation. It also helps in determining the skills and qualifications
required for a specific job in the organisation.
2. Recruitment of Employees: Once the requirement is evaluated, the
next step involves the searching of prospective persons that are
eligible for the job and inviting applicants to apply for the positions.
In this process, the employer advertises about the openings in the
organisation through various media, which makes it easy for the
applicants to get to know about the job vacancy and the required
skills.
3. Selection of Employees: The selection process helps in screening
the employees and identifying the deserving candidate who will be
suitable for a specified job. Therefore, it can be said that the main
objective of selection is to identify the right employee for the right
job.
4. Orientation and Placement: Once the right candidates are
selected, the organization makes the employees familiar with the
working units and working environments through various
orientation programs. Then, the placement is done by putting the
right candidate at the right place which helps in the proper
functioning of the organisation.
5. Training and Development: Once the placement is done, the next
step involves the training and development of employees. Training is
an integral part of the staffing process, and it helps the employees
to develop their skills and knowledge.
6. Remuneration to Employees: It is the compensation given to the
employees in monetary terms in exchange for the work they do for
the organization. It is given according to work done by the
employees.
7. Performance Evaluation: It is an assessment done to evaluate the
attitude, behavior, and performance of an employee. These steps of
staffing also help in determining the success of the whole
recruitment process. It gives the management a clear picture of the
success rate of the entire recruitment procedure. This step includes
elements like appraisal, promotion, and transfer. The performance
of the employee is assessed comparatively to the other employees
and also to his own previous performance. Based on these criteria,
the employee gets a hike on his pay or a promotion. Sometimes,
employees are transferred to another location of the same company
and are generally attached with a level up in his position or given
certain benefits.
8. Promotion of Employees: Promotion in simple words means the
shifting of an employee to a higher post demanding a more
significant responsibility. It not only makes the employee
responsible but also keeps him motivated to do his work efficiently.
With the promotion, the monetary benefits that the employee
receives are also increased, which makes him more efficient to
complete the work on time.
9. Transfer of Employees: As promotion is shifting of the employee to
a higher post, transfer refers to the shifting of employees to a
different unit or department being in the same position, This is done
to develop new skills and knowledge of the employee.
Staffing Process Flow Chart
Staffing is a complicated process, so before starting with the staffing
process, the manager has to prepare a flowchart to make the whole
process easier and effective. He/She should plan and act according to the
staffing process flowchart to make the process a success. The flowchart
saves a lot of time and makes it easy to complete the selection and
recruitment process.
Benefits of Staffing Process
Every organization needs to have efficient and competent employees to
achieve its goals and objectives. The staffing function helps in acquiring
such employees for an organization. It not only acquires the employees
but also helps in their training and development. The most important
feature of methods of staffing in management is that it allows the timely
recruitment of the right person in the right place for the efficient working
of the organization.
It helps in knowing the organizational requirements and achieving
them by recruiting the exact person to do the job.
It helps in recruiting the correct ones, so it helps in improving the
quality of human resources, when these people are trained
properly, they can function more efficiently. On a whole, it improves
the productivity of the organization.
When the employees are trained according to the job requirement,
they can work efficiently, this will improve their morale and give
them job satisfaction
Training the staff about how to behave with superiors, subordinates,
and colleagues helps in building a harmonious working environment
at the workplace
