Export Bill for Collection

Sr. Particular of Documents Mandatory Page

No. (M) / Optional No
(O)
1. Request Letter M 2-4

2. Original GR / Shipping Bill / Softex Form M

3. Transport Documents (Bill of Lading / AWB / LRTR etc.) M 6

4. Customs Invoice M 5

Additional documents: for Export Bill for Collection under LC

5. Bill of Exchange (if called for in LC) M 8

6. Packing List (if called for in LC) M 7

7. Phytosanitary Certificate (if called for in LC) M

8. Certificate of Origin (if called for in LC) M

9. Insurance Cover Note / Certificate (if delivery term is CIF) M

10. Original LC and Amendment of LC (if any) M

11. Any other documents called for as per LC M

Pre Checks
1. Tenure of Usance Bill should be within 270 days from the date of shipment.
2. Bill value should not be greater than GR Value.

3. Bill to be submitted within 21 days from the date of Shipment / as per LC Terms
within Expiry of the LC.

4. If payment against exports to be made by other than buyer or consignee, such

third party name should be mentioned in GR and Invoice.
5. Bill drawn involving any counterparties/countries /shipping lines /ship flags /ports
/shore listed under OFAC/UN sanctions would not be handled by us.
6. RBI/FEMA guideline will be applicable from time to time.

7. Depending on the nature of transaction ICICI Bank may ask for additional
documents as and when required.

1|Page
Request Letter for Processing of Export Bill

To
The Branch Manager,
ICICI Bank Ltd.,
------------------------------ Branch

Export Documents for Purchase / Negotiation / Discounting / Collection / Rupee

Advance / against Advance Payment / INR discounting / Dollar Discounting

Dear Sir/Madam,
Negotiation / Discounting / Purchase:
With Recourse / Without Recourse
We enclose herewith the following export documents:
Bill amount - ________________________ Tenure __________________
Our I. E. Code No. ________________________

Documents Drafts Invoice Transport Pkg. Insur Cert. Test Others GR

Doc. List ance Of Cert
B/L / policy Origin
AWB / LR
No. of documents given by the customer
Original
Duplicate
No. of documents to be sent to foreign bank / As per export L/C if applicable
Original
Duplicate

Other documents enclosed:

Original L/C No. ___________ dated ___________ of _______________<Issuing Bank>
along with all amendments (No. of amendments) and advising letters duly stamped with
revenue stamp on the reverse.
GR/SDF form Nos. ____________________________________________

Kindly note our following instructions: (mark X wherever applicable)

1. Documents to be delivered against PAYMENT / ACCEPTANCE **

2. All banking charges outside India are for our / their (drawee) A/C
3. PROTEST / DO NOT PROTEST** for non-payment / non
acceptance
4. If unpaid / unaccepted, store and insure goods
5. Debit all charges including charges in connection with items 3) &
4) to our Account No. _____________________ with yourselves.
6. Please forward the documents in one lot by COURIER / REDG.
AIR MAIL** at our cost, risk and responsibility to name & address
of bank (bank name and address to be mentioned)

2|Page
 7. INSTRUCTIONS TO NEGOTIATE. (mark X wherever applicable )
In case of LC confirmed by ICICI Bank
a) Negotiate credit complied documents without recourse

b)Send discrepant docs on approval basis and post-acceptance

negotiate without recourse
In case of LC not confirmed by ICICI Bank
a) Negotiate without recourse post-acceptance
b) Discount with recourse pre-acceptance and post-acceptance
negotiate without recourse (only for customers having post
shipment facilities)

8. Documents to be discounted with recourse/without recourse**

(**Please strike out which is not applicable)

9. We hereby confirm that we have not availed any Packing

Credit for the enclosed documents#
10. a) Has the remittance been received for merchant trade
transaction? (Y/N)
b) If yes, Is the import bill being routed through ICICI Bank?
(Y/N)
c) If yes, please mention the reference number of the import
bill: _________________________________________________
11 PROCEEDS DISPOSAL INSTRUCTIONS.
Please credit proceeds (Amount) ₹_________
____________________ to account number _________________
with you OR
Please remit proceeds in INR by P.O. / DD/ RTGS or remit
through T.T. to our working capital / regular bankers. (Name of
the bank and branch with detailed instructions)
12 Please debit charges to the account no. _______________
Please use the forward contract(s), as given below
Forward Forward Contract Amount to be Utilised Due Date of the
Contract No. & Amount for this remittance Contract
Date

In case of regularisation of direct dispatch of documents:

We request you for regularisation of direct dispatch of the said documents. The details of
the same are as follows:
1. The export proceeds have been realised in full (FIRC enclosed).

3|Page
2. If the documents are not submitted within 21 days from shipment date to the Authorised
Dealer, then reasons for non-submission of documents within 21 days of shipments:
_____________________________________________________________________
In case of Without Recourse Discounting:
We confirm that the Bill presented with this request letter for Export Bill Negotiation,
represents genuine trade transactions for goods supplied / services provided. We confirm
that ICICI Bank has the right to refuse or recall any payment made to us, if at any future date
it is found that the transaction or documents are tampered with and/ or forged and/ or there
is a fraud or if there is a commercial dispute with respect to the trade transactions.
I/We agree and acknowledge#:
The Bank may return or refuse to accept all or any part of a deposit or credit to an Account
or process a transaction, at any time, and will not be liable to the Customer for doing so,
even if such action causes outstanding items to be dishonoured and returned, or payment
orders to be rejected. Refused deposits will be returned to the Customer.
Bank uses the services of correspondent banks to provide various services. Bank will take
due care to protect the interest of its customer, but shall not be responsible if there are any
losses/liabilities which arise as a result of the action of the correspondent bank and/or any
delay in realisation of documents/cheques deposited.
Declaration-cum-undertaking under Section 10(5) Chapter III of FEMA 1999#

I/We hereby declare that the transaction, the details of which are specifically mentioned in
this request letter does not involve, and is not designed for the purpose of any
contravention or evasion of the provisions of the aforesaid Act or of any rules, regulation,
notification, direction or order made there under. I /We also hereby agree and undertake to
give such information/documents as will reasonably satisfy you about this transaction in
terms of the above declaration. I/We also understand that if I/we refuse to comply with any
such requirement or make only unsatisfactory compliance therewith, the bank shall refuse in
writing to undertake the transaction and shall if it has reason to believe that any
contravention/evasion is contemplated by me/us report the matter to Reserve Bank of India.
I/We further declare that the undersigned has/have the authority to give this declaration and
undertaking on behalf of the company.
Yours faithfully,

Authorised Signatory

Note: The above format is indicative. The mandatory fields denoted by # are FEMA
Declaration (not applicable if one time FEMA declaration given), para relating to “agree and
acknowledge” and packing credit declaration.

4|Page
 INVOICE
Exporter and Beneficiary:- Invoice No. and date: Exporter Ref.: XYZ123
Name and Address of Exporter / Seller ABC123 01/012020

Buyer Order No. Date:- OPQ123 01/01/2020

Buyer:- Notify Party:-
Name and address of Buyer Name and Address of the Other Party Involved other
than Buyer

Consignee:- Country of Origin: Country of final

Name and address of the party whom goods destination:
will be delivered other than Buyer
Pre-carriage by: Place of receipt Terms and Delivery of Payment
by pre-carriage:
Vessel / Flight No.: Final destination: Payment Terms: 100% Advance / 30 % Advance
Balance on copy of BL / 90 days usance
Port of Loading Port of Discharge
Delivery Terms: CIF/FOB
Shipping Packaging Description of Goods Quantity- Unit Price Amount
Marks (Can Details (Can / Rate
modify as modify as MT/ USD/EURO
per per Cartoons/No. USD, /GBP
requirement) requirement of Pieces EURO,
) GBP/ Unit

Total in (Words) - US Dollar

Bank Details Signature

ICICI Bank Limited Under
Company
<Address Line 1><Address Line 2> Seal
<City - PIN Code>

A/c No. - <Number>

SWIFT- ICICINBBCTS

5|Page
 BILL OF LADING
WORLD LINE Bill of Lading for Ocean Transport SCAC
/ Multimodal Transport
Ref. No.:

Shipper / Exporter (Complete Name & Address) Booking No.

Exporter Ref.:

Importer Ref.:
Consignee (Complete Name & Address). Not Notify Party: (Complete Name & Address)
negotiable unless consigned to order

Place of Receipts: Port of Loading:Place of Receipt Alongside, used only when Multimodal
Transport
Vessel Flag: Port of Place of Delivery Alongside, used only when Multimodal
Discharge: Transport
DESCRIPTION AND PACKAGING OF GOODS
Marks and Numbers No. of Gross Measurement
Pkgs. Weight

Container: Place of issue of BL: Received for shipment for the

1 container merchant…………...
Number & Specimen of Original Date of Issue of BL: ……………………………………………………
BL ……………………………………………………
Freight and Charges: Shipped Onboard Date: ……………………………………………………
……………………………………………………
………..
Country of Origin: Country of Destination: ………………………………………
Signed By World Line
As Agents for the Carrier

6|Page
 PACKING LIST
Exporter and Beneficiary:- Invoice No and date: Exporter Ref:
Name and Address of Exporter / Seller ABC123 01/012020 XYZ123

Buyer Order No. Date:- OPQ123

01/01/2020
Buyer:- Notify Party:-
Name and address of Buyer Name and Address of the Other Party Involved
other than Buyer

Country of Origin: Country of Discharge:

No. of
Cartons/ Box Order No. Order date Description of Goods Remarks

Total Unit:
Total Gross Weight: Signature under Company Seal
Total Nett Weight:
Container No.:
SEAL No.:

7|Page
Bill of Exchange- 1st

Draft No.:
Dated:
For Amount of: USD 50,000.00

On Demand / At 90 days sight (Specific date as per LC term) of this first Bill of Exchange
(Seconded date and tenor remain same being unpaid).
Pay to the order of ICICI Bank Ltd. / Name of Importer (As per the LC status) the sum of US
Dollar 50,00.00.
Drawn under: Invoice No. ______________________________________
LC No.:______________________________
LC Issued By__________________________

To.
Name of Importer
Address of Importer

Exporter name
Signature

8|Page