BILLING MANAGEMENT SYSTEM

SUBMITTED BY
Muhammad Omerullah Ansari (65584)
Bilal Hassan (65545)
Muhammad Ali Imran (65797)

SUPERVISED BY
Sir Ahmed Mujtaba Shaikh

PROJECT REPORT SUBMITTED TO THE FACULTY OF

COMPUTING, KARACHI INSTITUTE OF ECONOMICS AND
TECHNOLOGY, IN PARTIAL FULFILMENT OF THE
REQUIREMENTS FOR THE DEGREE OF BACHELOR OF SCIENCE
IN COMPUTER SCIENCE

SPRING 2023
 PROJECT CERTIFICATE

This is to certify that the Project titled, “BILLING MANAGEMENT SYSTEM”,

is submitted to the Department of Computer Science, spring 2023, by
Muhammad Omerullah Ansari (65584), Bilal Hassan (65545) and Muhammad
Ali Imran (65797) for the award of the degree of Bachelor of Science in the
discipline of Computer Science. The Project has been carried out under my
supervision. I certify that the work submitted is original and not plagiarized
from any other source, except as specified in the references. Neither the Project
nor the work contained therein has been previously submitted to any other
institution for a degree.

__________________________

Faculty name and signature

KARACHI INSTITUTE OF ECONOMICS AND TECHNOLOGY

 ORIGINAL LITERARY WORK DECLARATION

PROGRAM BACHELOR OF SCIENCE IN COMPUTER SCIENCE

Student Name: Muhammad Omerullah Ansari Reg. No: 65584

Email: omerullah.ansari@gmail.com Mobile No: 03400205187
Student Name: Bilal Hassan Reg. No: 65545
Email: bilalhassanm5@gmail.com Mobile No: 03322573961
Student Name: Muhammad Ali Imran Reg. No: 65797
Email: aliteenager1234@gmail.com Mobile No: 03009286388

Project Title:
__ BILLING MANAGEMENT SYSTEM ___
I do solemnly and sincerely declare that:

1. I am the author of this work;

2. This work is original;

3. Use of any work in which copyright exists was done by way of fair dealing and for permitted
purposes and any excerpt or extract from, or reference to or reproduction of any copyright work has
been disclosed expressly and sufficiently and the title of the Work and its authorship have been
acknowledged in this Work; I do not have any actual knowledge nor do I ought reasonably to know
that the making of this work constitutes an infringement of any copyright work;

4. I hereby assign all and every rights in the copyright to this work to Karachi Institute of Economics
and Technology (KIET), who henceforth shall be owner of the copyright in this Work and that any
reproduction or use in any form or by any means whatsoever is prohibited without the written
consent of KIET having been first had and obtained;

5. I am fully aware that if in the course of making this work I have infringed any copyright whether
intentionally or otherwise, I may be subject to legal action or any other action as may be determined
by KIET.

Student’s Signature: ______________________ Place: Karachi-Pakistan.

______________________

______________________
 Executive Summary

The Billing Management System project aims to develop a user-friendly application with a

graphical user interface (GUI) using the C# programming language. The application will

have an intuitive and visually appealing GUI that allows users to easily navigate and interact

with the system. The system will provide functionality to calculate the total price of products

based on their quantities and prices. It will support adding, removing, and modifying items in

the bill.

The system will generate bills in PDF format, making it easier to store, share, and print the

bills. This feature ensures that bills are easily accessible and can be sent to customers via

email or other digital channels. The application will support printing bills directly from the

system. Users will have the option to print the generated bills using a connected printer,

enabling them to provide physical copies to customers. The system will provide an option to

reset the current bill, allowing users to start a new transaction without the need to close and

reopen the application. This feature enhances efficiency and convenience during billing

operations. Users will be able to safely exit the application using an exit button. This ensures

a proper shutdown of the system and saves any unsaved data or changes.
Billing Management System

Table of Content

ORIGINAL LITERARY WORK DECLARATION

Table of Contents

List of Figures

Introduction Of Billing Management System

Feature Of Billing Management System

How Billing Management System Works

Billing Management System (login Page)

Billing Management System (Main Page)

Billing Management System (admin Page)

Uses Of Billing Management System

Future Updates Of Billing Management System

Billing Management System

Table of Figures

Billing Management System (Main Page) Flow Chart Diagram

Billing Management System (Admin Page) Flow Chart Diagram

Billing Management System (Login Page) Interface

Billing Management System (Main Page) Interface

Billing Management System Bill Receipt

Billing Management System (Admin Page) Interface

Billing Management System

Introduction of Billing Management System

The Billing Management System project is a comprehensive endeavor aimed at developing a

highly user-friendly application, utilizing the power of the C# programming language, to

revolutionize the way billing operations are carried out. With a strong focus on enhancing

user experience, the application will boast an intuitive and visually captivating graphical user

interface (GUI) that will effortlessly guide users through its various functionalities.

One of the key objectives of the system is to provide users with a seamless and hassle-free

experience when it comes to navigating and interacting with the application. Through the

thoughtfully designed GUI, users will be able to effortlessly access and utilize the system's

diverse range of features. The interface will not only be aesthetically appealing but will also

prioritize ease of use, allowing users of varying technical expertise to comfortably operate the

application.

The core functionality of the Billing Management System lies in its ability to accurately

calculate the total price of products based on their respective quantities and prices. This

fundamental feature will streamline the billing process, eliminating the need for manual

calculations and reducing the chances of errors. By automating the price calculation, users

will experience enhanced efficiency and accuracy, ultimately resulting in a more streamlined

and effective billing workflow.

Furthermore, the system will offer the convenience of generating bills in PDF format, which

brings a multitude of advantages. By transforming bills into portable document format, users

will benefit from improved accessibility, as these files can be easily stored, shared, and

printed. Whether it's archiving bills for future reference or sending them to customers via
Billing Management System

email or other digital channels, the PDF format ensures that bills remain easily accessible and

retain their original formatting.

To further optimize the billing process, the application will support direct printing of bills.

Users will have the option to connect the system to a printer and effortlessly print physical

copies of the generated bills. This capability adds a layer of flexibility, allowing users to cater

to customers who prefer physical copies of their bills. By offering both digital and print

options, the Billing Management System ensures that businesses can adapt to the diverse

preferences of their clientele.

Recognizing the need for a seamless transition between transactions, the system will provide

users with the ability to reset the current bill at any time. This means that users can initiate a

new transaction without having to close and reopen the application, thus saving valuable time

and effort. This feature enhances operational efficiency and convenience, empowering users

to swiftly proceed with subsequent billing tasks without unnecessary disruptions.

Finally, to ensure a smooth and reliable user experience, the application will feature an exit

button, allowing users to safely and properly exit the system. This functionality guarantees

the preservation of any unsaved data or changes, preventing any potential loss or

inconvenience. By offering a secure shutdown mechanism, the Billing Management System

prioritizes data integrity and user satisfaction.

Billing Management System

Feature of Billing Management System

1. User-Friendly Interface: The system is equipped with a user-friendly interface that is

intuitive and easy to navigate, ensuring a smooth and efficient user experience.

2. Login Secured: The application provides secure login functionality, ensuring that only

authorized users can access the system and perform billing operations.

3. Admin Support: The system includes an admin module that allows admin to set

password, GST / Discount and product Prices.

4. Live Date and Time: The application displays the current date and time, providing users

with real-time information for accurate billing and record-keeping.

5. Product Price Calculation: The system automatically calculates the total price of

products based on their quantities and prices, eliminating the need for manual calculations

and reducing errors.

6. Bills Generation: Users can generate bills effortlessly within the application, allowing for

efficient and accurate billing processes.

7. Print of Bills: The system supports printing functionality, enabling users to create physical

copies of bills for customers or internal documentation purposes.

8. Save Bills in PDF: The application offers the capability to save bills in PDF format,

ensuring easy storage, sharing, and archiving.

9. Reset Bills: Users have the option to reset the current bill, clearing all entered data and

allowing for the initiation of a new transaction without closing and reopening the application.

10. Logout Application: The system provides a secure logout feature, allowing users to

safely exit the application and protect their data from unauthorized access.

11. Exit Application: Users can properly exit the application using an exit button, ensuring a

smooth shutdown and saving any unsaved data or changes made during the session.
Billing Management System

Flow Chart of Billing Management System

Billing Management System

Billing Management System (login Page)

The Billing Management System's login page serves as the gateway to accessing the

application's comprehensive billing features and functionalities. Designed with security and

ease of use in mind, this login page ensures that only authorized individuals can gain access

to the system.

1. Login: The application provides secure login functionality, ensuring that only

authorized users can access the system and perform billing operations.
Billing Management System

Billing Management System (Main Page)

The Billing Management System is a sophisticated and comprehensive software application

designed to revolutionize the way businesses handle their billing operations. In today’s fast-

paced and dynamic business environment, efficient and accurate billing processes are

essential for ensuring smooth financial transactions and maintaining strong customer

relationships. The Billing Management System is specifically developed to address these

needs and provide businesses with a powerful tool to streamline their billing workflows.

1. Total: The system automatically calculates the total price of products based on their

quantities and prices, eliminating the need for manual calculations and reducing

errors.

2. Bills Generation: Users can generate bills effortlessly within the application,

allowing for efficient and accurate billing processes.

3. Print of Bills: The system supports printing functionality, enabling users to create

physical copies of bills for customers or internal documentation purposes.

4. Save Bills in PDF: The application offers the capability to save bills in PDF format,

ensuring easy storage, sharing, and archiving. This feature enhances accessibility and

enables seamless digital distribution of bills.

5. Reset Bills: Users have the option to reset the current bill, clearing all entered data

and allowing for the initiation of a new transaction without closing and reopening the

application.

6. Logout Application: The system provides a secure logout feature, allowing users to

safely exit the application and protect their data from unauthorized access.
Billing Management System

7. Exit Application: Users can properly exit the application using an exit button,

ensuring a smooth shutdown and saving any unsaved data or changes made during the

session.
Billing Management System

Billing Management System Bill Receipt

Billing Management System

Billing Management System (Admin Page)

Billing Management System

The admin page in the Billing Management System serves as a dedicated section designed

specifically for administrators or privileged users who oversee the system's operation and

configuration. This page provides powerful tools and functionalities to manage user

password, update product price, and update discount and GST.

1. Password Management: The admin page offers comprehensive Password

management capabilities, allowing administrators to edit user password.

2. Price Management: The admin page offers comprehensive price management

capabilities, allowing administrators to edit product Prices.

3. Discount / GST Management: The admin page offers comprehensive discount /

GST management capabilities, allowing administrators to edit discount / GST.

Billing Management System
Billing Management System

Uses of Billing Management System

The Billing Management System offers numerous benefits and uses across various industries
and business sectors. Here are some key uses of the Billing Management System:

1. Streamlined Invoicing: The system simplifies the process of creating, managing, and

tracking invoices. It automates tasks such as calculating prices, applying taxes, and

generating itemized bills, saving time and reducing errors.

2. Improved Accuracy and Transparency: With automated calculations and

standardized billing processes, the Billing Management System minimizes errors and

discrepancies in invoicing. This promotes transparency in financial transactions and

enhances customer trust.

3. Customer Relationship Management: The system allows businesses to maintain

comprehensive customer records, including contact details and billing history. This

facilitates better customer relationship management, personalized communication,

and improved customer service.

4. Scalability and Growth: The Billing Management System is designed to

accommodate business growth. It can handle increasing transaction volumes,

customer databases, and product catalogs, providing scalability and adaptability to

evolving business needs.

5. Cost Reduction: By automating billing processes, reducing manual paperwork, and

minimizing errors, the system helps businesses save time and resources. This

translates into cost savings, increased efficiency, and improved productivity.

6. Enhanced Data Security: The Billing Management System provides data security

measures such as user authentication. It ensures that sensitive customer and financial

data is protected from unauthorized access.

Billing Management System

Future Updates of Billing Management System

1. Scanner and Printer Integration: The system will be seamlessly connected with a
scanner and printer, allowing for quick and accurate scanning of product barcodes and
direct printing of receipts and invoices. This integration will eliminate manual data
entry, reduce errors, and save time.

2. Inventory Management Integration: The Billing Management System will be

interconnected with the inventory management system. This integration will enable
real-time synchronization of stock levels, ensuring accurate and up-to-date inventory
information. It will facilitate automatic updates of product availability, preventing
overselling and improving inventory management.

3. Monthly Sales Reports: The updated system will introduce a feature to generate
detailed monthly sales reports. These reports will provide comprehensive insights into
the business's performance, including information on top-selling products, revenue
trends, and customer behavior. The reports will help businesses make informed
decisions and identify areas for improvement.

4. Enhanced Decision-making: With the integration of a scanner, printer, and inventory

management system, businesses will have access to real-time data and insights. This
information will enable informed decision-making, such as identifying popular
products, optimizing inventory levels, and adapting sales strategies to maximize
profitability.

5. Improved Customer Experience: The Billing Management System updates will

contribute to an enhanced customer experience. Quick and accurate billing processes,
along with instant receipts, will improve customer satisfaction. Moreover, the
system's ability to generate detailed sales reports can help businesses understand
customer preferences and tailor their offerings accordingly.
Billing Management System

6. Scalability and Adaptability: The future updates will ensure that the Billing
Management System remains scalable and adaptable to accommodate growing
business needs. The system will be designed to handle increasing data volumes,
support additional functionalities, and integrate with other business tools as required.

7. Data Security and Compliance: The updated system will prioritize data security and
compliance with privacy regulations. Measures will be implemented to safeguard
sensitive customer and financial information, ensuring that businesses can trust the
system with their data.

8. User-friendly Interface: The interface of the Billing Management System will be

user-friendly and intuitive, making it easier for employees to navigate and perform
their tasks efficiently. Training requirements will be minimized, enabling faster
adoption and reducing the learning curve for new users.

9. Integration with Accounting Software: The future updates may include integration
with popular accounting software, allowing seamless transfer of financial data. This
integration will streamline financial management processes and provide a holistic
view of business operations.