APPLIED PRODUCTIVITY

TOOLS WITH ADVANCED

APPLICATION TECHNIQUES
LESSON 4
MOST ESSENTIAL LEARNING COMPETENCY
• Uses common productivity tools effectively by maximizing
advances application techniques
• Creates an original or derivative ICT content to effectively
communicate or present data information related to specific
professional tracks
 OBJECTIVES
• Identify the parts of word processing and its functions
• Insert and format pictures, clips art, shape, SmartArt, charts,
and screen clippings
• Discuss the concept of Mail Merge
• Create and link a main document, a data source
01
Introduction to
Microsoft Word
What is Word Processing?
 The use of computer to write or
create letters, reports, and
documents.
 Enables you to save time and to
improve the appearance of
documents
Microsoft Word
 One of the most popular and
powerful word processing software
today.
 What You See Is What You Get word
processor.
Microsoft Word
 You can easily create simple and
complex documents like memos or
reports
02
Common
Capabilities of
Word Processor
 SPELL
CHECKING
 STANDARD
LAYOUT FOR
NORMAL
DOCUMENTS
CAPABLE OF
BOLD, PRINT,
ITALICIZED,
OR
UNDERLINED
CHARACTERS
 SAVING
DOCUMENTS
THAT MAY BE
USED AGAIN
 DIFFERENT KINDS OF
TEXT/LINE ALIGNMENT
PRINTING A
DOCUMENT
 FEATURES OF
MICROSOFT WORD
YOU CAN CREATE
PROFESSIONAL LOOKING
DOCUMENTS QUICKLY
AND EFFICIENTLY.
 FEATURES OF
MICROSOFT WORD
YOU CAN EASILY CREATE
LETTERS, REPORTS,
MANUALS, NEWSLETTERS,
AND BROCHURES
 FEATURES OF
MICROSOFT WORD
YOU CAN EASILY DO THE
LAY – OUTING BECAUSE OF
LOT AVAILABLE GRAPHICS
 FEATURES OF
MICROSOFT WORD
YOU CAN EASILY CREATE
TABLES, PERSONALIZED
ENVELOPES, AND MAILING
LABELS
03
MICROSOFT
OFFICE WORD
WINDOW
04
MICROSOFT
OFFICE WORD
ELEMENTS
RIBBON
An area at the top of the screen below the Title Bar where almost all
the frequently used commands are placed. Replaces the menus and
toolbars found in earlier versions of word . The Ribbon groups
buttons for common tasks together in tabs on a graphical interface.
FILE MENU
A graphical control element formerly
common to most file-handling
computer programs. It often appears as
the first item in the menu bar, and
contains commands relating to the
handling of files, such as open, save,
print, etc.
QUICK ACCESS TOOLBAR
Provides you with access to commands
you frequently use
GROUP
 Are logical collections of features designed to perform functions
that you will utilize in developing or editing your Word
document.
 Common buttons with a common purpose are clustered
together.
TAB
The ribbon is broken down to 7 or more tabs. Each tab has
a common purpose and consists of several groups. To
select a tab, simply click on it and the appropriate groups
will be displayed
 Each of the tabs contains the following tools:

Home Insert Page Layout

Clipboard, Fonts, Pages, Tables, Themes, Page Setup,
Paragraph, Styles, and Illustrations, Links, Page Background,
Editing Header & Footer, Text, Paragrap, Arrange
and Symbols
View
Documents Views,
Show/Hide, Zoom,
Reference Mailings Review Window, Macros
Table of Contents, Footnote, Create, Start Mail Proofing, Comments,
Citation & Bibliography, Merge, Write & Insert Tracking, Changes,
Captions, Index, and Table Fields, Preview Results, Compare, Protect
of Authorities Finish
TITLE BAR
Display the title of the document on which you are currently
working
RULER
You can use the ruler to change the format of your
document quickly
INSERTION POINT
The blinking vertical line in the document screen indicates where
text will appear when you begin typing
DOCUMENT SCREEN
The white area of the screen in where your typed text
appears
STATUS BAR
This row can be customized by right clicking and selecting desired
options. Desired options may include page number/ number of total
page, word count, insert/overtype mode, caps lock, and zoom slide
ZOOM SLIDER
Allows you to increase/ decrease the amount of the document you
see on the screen
 SCROLL BAR
Allows you to view entire workbook by moving it up, down (Vertical
Scroll down), Left or Right (Horizontal Scroll Bar)
VIEW CONTROLS/
BUTTONS/ OPTIONS
Show your document from various views perspective to
use when displaying a document.
05
UNDERSTANDING
DOCUMENT
VIEWS
DRAFT VIEW

Is the most frequently used view. You use

Draft view to quickly edit your document.
WEB LAYOUT VIEW

Enables you to see your document as it

would appear in a browser such as Google
Chrome.
PRINT LAYOUT VIEW

The default view, allows

you to see how text,
graphics, and other
elemnts will be positioned
on the printed page
FULL SCREEN READING

Formats your screen to make reading your

document more comfortable
OUTLINE VIEW

Display the document in outline form. You

can disply heading without the text. If you
move a heading, the accompanying text
moves with it.
06
KEYBOARD
SHORTCUTS