PROCESS FLOW CHART
Manufacturing Process
First, we check off all parts against their material ESMA details. Then, we separate them by material
spec in a group., like grade
After that, we place an order for raw materials with our supplier, referencing the ESMA specs.
Raw materials arrive, and we send them to production to build the parts according to the drawings.
After manufacturing, parts might get heat-treated, & coating process of blacking or zinc plating.
After that materials are ready for use.
Next, they ship the materials to our warehouse with the necessary paperwork: invoice, job work
certificate, and material test certificate.
Stock Built
When the materials arrive at our warehouse. Gatekeeper checks the paperwork (invoice, docs,
etc.), updates the incoming register, and assigns a gate entry pass number. and forwards the docs
to the incoming department.
Next, the incoming team double-checks the docs and enters the invoice line-by-line into their
system. Once verified, they pass it on to the quality department.
Quality team's turn! They inspect the materials, review supporting docs, and match them against
the ESMA details to ensure top-notch quality.
Quality check passed! Then forward to Stock Department, they assign a location, and labels it with
purchase invoice info. Forward to purchase department.
Purchase team updates software with invoice, location, and batch number.
Stock's ready
Dispatching Process
Customer purchase order (PO) received, then we verify stock, send confirmation email with
dispatch date, and plan shipment.
Generate sales order for customer's PO, then send to Dispatch team.
Dispatch team check material locations from the Stock Department. Stock team issues the required
materials based on the provided locations. The Dispatch team packs the materials in accordance
with established packing standards.
Quality team do inspection of materials during packing process. Generate Pre-Delivery Inspection
(PDI) reports & 3.1 Certificates with reference of material ESMA detail.
A packing sheet is generated for invoicing purposes. And forward the documents to billing
department.
The Billing team verifies documents against the Sales Order. An invoice is generated, referencing
the Customer Purchase Order. The finalized invoice is forwarded to the Dispatch Department for
shipment processing.
Dispatch team applies labels with invoice, part, and batch details., Verification: Labels verified
against invoice information., Final packing with Secure wrapping of boxes.
Dispatch team checks package label., Verify invoice, PDI reports, and 3.1 Certificate attachment.,
Package cleared for dispatch.
Dispatch team hands over materials to designated transporter. Shipment details are communicated
to customer via email (Transporter's Goods Receipt Number (GRN), Copy of invoice)
