Solutions and Strategies
1. Dividing Responsibilities
• Task Allocation: Assign tasks based on availability and strengths.
o Research and Content Creation: Members who are unavailable for meetings
can focus on researching and creating content in their free time.
o Slide Design: Team members with limited availability can work on designing
slides since it can be done asynchronously.
o Script Writing and Coordination: Available members can write the script
and coordinate the overall structure.
2. Flexible Meeting Schedules
• Online Collaboration Tools: Utilize tools like Google Docs, Slack, and Zoom to
facilitate remote collaboration and ensure continuous communication.
o Document Sharing: Keep all research, slides, and scripts in a shared Google
Drive folder.
o Virtual Meetings: Schedule virtual check-ins to accommodate different time
zones and availability.
3. Leveraging Technology
• Recorded Presentations: Record sections of the presentation from unavailable
members in advance. These recordings can be integrated into the live presentation.
• Real-time Updates: Use a group chat for instant updates and feedback.
4. Role Assignments for Presentation
• Back-up Presenter: Identify a back-up presenter in case any team member misses the
presentation due to unforeseen circumstances.
• Moderator Role: Ensure the best presenter is well-prepared by assigning them less
time-consuming tasks, allowing them to focus on the presentation.
5. Time Management
• Strict Timelines: Set internal deadlines to ensure all parts of the presentation are
completed well before the final submission on 10th July.
• Prioritize Tasks: Focus on the most critical tasks first to avoid last-minute rushes.
6. Communication with Faculty
• Inform Teachers: Notify the English teacher and other relevant faculty members
about the challenges faced by the group. Seek their advice or potential
accommodations.
