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Emergency Response Plan
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Emergency Response Plan for MADRASAT ADDEERA ART SCHOOL, ALULA
This is a general template for an emergency response plan. Tailoring this plan to your specific site is crucial,
considering its unique characteristics, potential hazards, and local regulations. Consult with experts in
heritage conservation, emergency management, and construction safety to ensure the plan's effectiveness.
1. Introduction
Purpose of the plan
Scope of the plan
Definitions of key terms (e.g., emergency, incident, evacuation)
Roles and responsibilities of personnel involved
Purpose of the plan
An emergency response plan (ERP) is a documented process designed to protect lives, property, and the
environment during an emergency. Its primary goal is to provide a clear framework for responding to
unexpected and potentially hazardous situations.
Here are the key purposes of an ERP:
To protect human life: This is the primary objective. An ERP outlines procedures for evacuations,
first aid, and medical response to minimize injuries and fatalities.
To protect property: It details actions to safeguard buildings, equipment, and other assets from
damage.
To protect the environment: ERPs often include measures to prevent or minimize environmental
harm in case of hazardous materials accidents.
To facilitate recovery: The plan outlines steps to restore normal operations quickly and safely after
an emergency.
To comply with regulations: Many industries and jurisdictions have legal requirements for
emergency response plans.
To provide guidance: An ERP offers clear instructions for employees, contractors, and other
stakeholders about their roles and responsibilities during an emergency.
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Scope of an Emergency Response Plan
The scope of an Emergency Response Plan outlines the parameters and boundaries of the plan. It defines the
specific situations, personnel, and assets covered by the ERP.
Typically, an ERP's scope includes:
Geographical Scope
Site-specific: Covers a particular location or facility.
Organizational: Encompasses multiple sites or facilities owned by the same organization.
Community-wide: Addresses emergencies affecting a larger geographic area.
Personnel Scope
Employees: Covers all employees, including full-time, part-time, and contract workers.
Contractors: Includes contractors, subcontractors, and their employees working on-site.
Visitors: Addresses the safety of visitors, clients, or customers.
Emergency responders: Outlines coordination with external emergency services.
Hazard Scope
Specific hazards: Focuses on particular hazards like fire, flood, or chemical spills.
All hazards: Covers a broad range of potential emergencies, including natural and human-caused
disasters.
`Operational Scope
Pre-incident activities: Includes planning, training, and preparedness measures.
Incident response: Covers immediate actions to be taken during an emergency.
Post-incident activities: Addresses recovery, damage assessment, and lessons learned.
Definitions of key terms
Consolidated contracting solutions Doc. No.
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Emergency Response Plan
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General Terms:Emergency: An unexpected event that threatens life, property, or the environment.
Disaster: A large-scale emergency that causes significant damage and disruption.
Incident: Any occurrence that requires an emergency response, regardless of size.
Hazard: A potential source of harm or damage.
Risk: The likelihood of a hazard causing harm
Roles and Responsibilities in an Emergency Response Plan
Consolidated contracting solutions Doc. No.
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Emergency Response Plan
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The effectiveness of an emergency response plan hinges on clearly defined roles and responsibilities. Here
are some key personnel and their duties:
Incident Command Structure
Logistics Section: Provides supplies, services, and equipment to support operations.
Other Key Personnel
Safety Officer: Monitors safety conditions and ensures compliance with safety regulations.
General Responsibilities
All personnel: Understand the emergency response plan, participate in training, and follow
established procedures.
Supervisors: Ensure employees are aware of their roles and responsibilities, and provide necessary
training.
Employees: Follow emergency procedures, report hazards, and cooperate with emergency
responders.
Note: The specific roles and responsibilities may vary depending on the organization, the type of
emergency, and the size of the incident. It's essential to customize these roles to fit the unique needs of your
construction heritage site.
2. Site Assessment
Detailed site map, including building layout, access points, and escape routes
Identification of potential hazards (e.g., fire, flood, earthquake, chemical spills)
Assessment of vulnerability of heritage structures and artifacts
Identification of vulnerable groups (e.g., elderly, disabled)
3. Emergency Response Procedures
Emergency notification system:
o Primary and secondary communication channels. Cellular phones are considered as primary
and walky-talky as secondary
o Contact list of emergency services and key personnel (listed end of this section)
o Activating the alarm system (This applies in site offices where smoke detectors are installed.
Evacuation procedures:
o Designated assembly points as sh
o Evacuation routes and signage
o Procedures for counting personnel
Emergency response teams:
o Composition and responsibilities of teams (e.g., fire, medical, rescue)
o Training requirements and schedule
First aid and medical response:
o First aid kits and supplies
o Trained first aid responders
o Procedures for handling injuries and medical emergencies
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Fire safety:
o Fire prevention measures (e.g., fire extinguishers)
o Fire detection and alarm systems
o Fire evacuation procedures
Hazardous material response:
o Procedures for handling chemical spills and other hazardous materials
o Emergency equipment and supplies
o Training for personnel
Structural collapse response:
o Emergency procedures for structural collapse
o Search and rescue procedures
Damage assessment and control:
o Procedures for assessing damage to heritage structures and artifacts
o Emergency stabilization measures
o Documentation of damage
4. Communication and Coordination
Communication plan for internal and external stakeholders
Media relations protocols
Coordination with emergency services and other agencies
5. Training and Exercises
Emergency response training for all personnel
Regular drills and exercises
Documentation of training and exercise results
6. Documentation and Record Keeping
Maintenance of emergency response plan
Documentation of incidents and lessons learned
Regular review and updates of the plan
7. Diagrams
Site map with evacuation routes and assembly points
Emergency communication network diagram
Emergency response team organization chart
First aid station layout
Fire safety equipment locations
Hazardous material response equipment locations
Additional considerations:
Heritage-specific considerations:
o Develop procedures for protecting heritage structures and artifacts during emergencies
o Collaborate with heritage conservation experts
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Accessibility: Ensure the emergency plan is accessible to all personnel, including those with
disabilities.
Cultural sensitivity: Consider the cultural and religious beliefs of the community in developing the
plan.
Regular review and updates: Ensure the plan is reviewed and updated regularly to reflect changes
in the site and its surroundings.
