NAME -BHOOMIKA
KAWADKAR
CLASS- INNOVATION
SUBMITTED TO – PROF.
RASHMI
SUBJECT - HRM
PAPER AND THREADS
Employee Code of Conduct Policy
Effective Date:
Last Revised:
Introduction:
At Paper and Threads, we take great pride in our commitment to
maintaining a respectful, ethical, and inclusive workplace. We firmly
believe that our Employee Code of Conduct is a critical guiding
document that ensures that every employee contributes positively
to our work environment and upholds our values. With this policy in
place, we are confident that we can continue to meet our
responsibilities and exceed our expectations in providing a safe and
inclusive workplace for all our employees.
1. Professional Behaviour:
Treat colleagues, superiors, and customers with respect and
courtesy.
Maintain a positive and collaborative attitude.
Avoid discriminatory or offensive language or behaviour.
2. Confidentiality:
Protect company information and customer data.
Do not share sensitive data outside the organization without
authorization.
Do not disclose proprietary information to competitors or
unauthorized individuals
3. Attendance and Punctuality:
Arrive at work on time and as scheduled.
Notify your supervisor in advance of any planned absences or
delays.
Comply with our leave policies and procedures.
4. Dress Code:
Follow the company dress code policy as communicated by
HR or your supervisor.
Dress neatly and appropriately for your role and work
environment.
5. Social media and Online Conduct:
Exercise caution when discussing company-related matters
online.
Do not share company-confidential information on personal
social media profiles.
Avoid making negative comments about colleagues or the
company online.
6. Compliance with Laws and Regulations:
Adhere to all applicable laws, regulations, and industry
standards.
Report any violations or suspected wrongdoing promptly to
your supervisor or HR.
Consequences of Violation
Violations of this Employee Code of Conduct may result in
disciplinary actions, up to and including termination of
employment.
Acknowledgement:
As a valuable member of Paper and Threads, you
confidently acknowledge that you have not only received but also
thoroughly read and well understood the Employee Code of
Conduct Policy. You firmly agree to comply with the principles and
expectations outlined in this document to maintain the highest
standards of professionalism and integrity in the workplace.
Employee Name:__________________
Date:__________________
Supervisor Name:__________________
Date:__________________
Paper and Threads reserves the right to amend or modify this policy
at any time, and such changes will be communicated to all
employees according.
LEAVE POLICIES
This policy encourages employees to take a break from work and
unwind, as they feel appropriate as it help ensure a healthy and
efficient staff. This leave policy sets a various types of leaves that
an employee is eligible for and outlines the producers
for taking leaves
TYPES OF LEAVES
1. Casual leaves: Total leaves 5 days
3 leaves shall be taken at one stretch. More than 3
leaves will be converted to VL. Can’t club with other
leaves. If not taken, elapses end of the March.
2. Sick leaves: Total leaves 10 days
3 leaves shall be taken at one stretch and for more
leaves, require valid proofs. Can be clubbed with other
leaves upon submitted valid medical reports. If not taken,
elapses end of every March.
3. Vacation leaves: Total leaves 16 days
Not utilized leaves shall be carry forwarded to next year.
4. National holidays : All national holidays are included.
5. Weekend policies : Alternate Saturday Off, Employees
work on the 1st, 3rd, and 5th Saturdays of the month,
with the 2nd and 4th being off, in addition to the regular
Sunday.
6. Maternity leaves(ML): As per statutory compliance but an
employee must complete120days (excluding – leaves
without pay) of services with the company for ML
eligibility.
TRAINING AND DEVELOPMENT POLICIES
This Training and Development Policy beautifully
encapsulates the company's commitment to its most
valuable asset - its people. The emphasis on continuous
learning, personalized career development, and
comprehensive training opportunities underscores
dedication to individual growth and organizational
excellence.
1. Unlock your potential: Dive into personalized training
programs that build your technical skills, leadership
talents, and industry knowledge, aligning with your
career goals.
2. Invest in your future: We support your professional
growth with financial and time-off options for approved
courses, certifications, and degrees.
3. Never stop learning: Regular skill assessments, readily
available resources, and ongoing program evaluations
ensure your development is always relevant and
impactful.
4. Thrive in a growth mindset: Our commitment to your
success empowers you to make a significant mark on
the company's journey.
This Training and Development Policy fosters a
collaborative environment where both employees and the
organization win. Together, we cultivate growth, success,
and a shared future of achievements.
EMPLOYEE HEALTH AND SAFETY POLICIES
In today's diverse and rapidly evolving business landscape,
every industry faces unique challenges and risks, particularly
concerning the health and safety of employees and the public.
Recognizing this, our organization is dedicated to fostering a safe
and healthy work environment for all individuals involved in the
operations, regardless of the industry they are operating in.
1. Preventative action
The company operates on the principle that prevention is more
effective than cure. To ensure workplace safety, they implement
various strategies such as:
Risk Assessments: They conduct regular assessments to
identify and mitigate potential hazards.
afety Equipment: Necessary protective gear is provided, and
S
its use is mandatory.
Regular Inspections: They perform scheduled checks of all
equipment and infrastructure.
Training: Continuous training sessions are held on health and
safety standards and procedures.
2. Emergency Management:
In emergencies like fires or natural disasters, the company's plan
includes:
Regular Inspections: Functional smoke alarms and sprinklers
are essential.
Quick Repair Services: Addressing leakages, damages, and
blackouts promptly.
Accessible Fire Safety Equipment: Fire extinguishers and
other equipment are easily accessible.
Evacuation Plans: These are well communicated and posted
for everyone's awareness.
Disciplinary consequences
Safety is seen as a collective responsibility. Non-compliance
can lead to disciplinary actions, including possible termination.
Team leaders are responsible for policy implementation and
enforcement.
REWARDS AND RECOGNITIONS POLICIES
Criteria for choosing the employees for rewards
Employees who consistently meet or surpass their performance
goals are in the spotlight. This program celebrates those who not
only reach but also exceed their set targets, acknowledging their
outstanding efforts.
Individuals demonstrating exceptional leadership qualities, such as
inspiring and encouraging their peers, are recognized for their
influential role. This aspect of the program focuses on honouring
those who lead by example and elevate their team.
The program specifically acknowledges employees who
consistently exceed their basic job responsibilities, showing
extraordinary dedication and commitment. Their extra efforts, which
significantly contribute to the organization's success, are
celebrated.
Employees known for their remarkable problem-solving abilities and
contributing creative solutions are duly recognized. This recognition
is for those who think outside the box and effectively address
challenges.
TRANSFER POLICIES
I. Internal Job Posting Policy Statement
At Paper and threads, we foster a culture of growth, recognizing the
skills and potential of our employees. We prioritize internal
promotions, carefully considering qualifications, past performance,
ability, and seniority during the selection process. Our policy
outlines the procedure for internal job postings, ensuring
transparency and equal opportunity for all employees.
II. Scope & Compliance of IJP Policy
Human Resources is responsible for ensuring compliance with this
policy and procedure, aiming to utilize the job requisition process as
frequently as practical to fill vacant positions. Recruitment occurs
both internally and externally, with provisions allowing for waivers in
specific instances as described below.
III. Eligibility of Internal Job Posting Policy
Eligibility Criteria: Staff members who have completed their
introductory period are eligible to apply.
Exceptions: Any exceptions to the eligibility requirements must
receive approval from the Regional Department Manager.
IV. Postings
Location: Vacancies will be posted on the Company News and
Announcements section of the company website.
Details & Enquiries: More details are available upon request
made to Human Resources.
Posting Waivers: In specific instances, such as employee
returns from leave or reorganizations, posting waivers can be
granted with the approval of the Regional Department
Manager.
Responsibility: Human Resources will manage the addition
and removal of postings.
V. Internal Job Requisition Process
1. Application Submission: Interested employees must complete
a Requisition Form available on the website and submit it to
Human Resources.
2. Review & Forwarding: Submitted forms, along with any
performance reviews, will be forwarded to the hiring manager.
3. Interviews: All eligible applicants will be interviewed by the
hiring manager for the applied vacant position.
4. Selection Notification: Hiring managers will inform Human
Resources of their final candidate selections. Non-selected
employees will be notified in writing.
5. Personnel Action: If a current employee is selected, the hiring
manager will complete a Personnel Action Form (PAF) to
process transfers and reclassifications.
6. Final Decisions: Hiring managers or senior management,
without limitation, reserve the right to make the final decision.
Paper and Threads is dedicated to empowering employees and
recognizing their talents. We believe that fostering growth from
within enhances our collective experience and expertise, ultimately
contributing to the success of the company.
Employees are encouraged to explore opportunities, develop their
skills, and contribute to our shared goals and vision. Human
Resources remains available for any queries or guidance regarding
the internal job posting process.
