Review of Related Literatures 1

CHAPTER II
REVIEW OF RELATED LITERATURES

FOREIGN LITERATURES
Document management information systems (DMIS) have become an

essential component in modern organizational infrastructure, facilitating the

efficient handling, storage, and retrieval of documents. These systems are

designed to convert paper documents into digital formats, thereby promoting a

reduction in paper waste and enhancing the accessibility and security of

information. The implementation of DMIS in various sectors has demonstrated

significant improvements in productivity, user satisfaction, and compliance with

standardized rules.

The development of electronic document management systems (EDMS)

has been pivotal in transforming how organizations manage their documents.

EDMS encompasses the processes of capturing, storing, indexing, retrieving,

and disposing of documents, ensuring that information is readily available and

secure (Gamido, 2023).

Moreover, the integration of web-based technologies in document

management systems has further streamlined the process, making it easier for

users to access and manage documents in real-time. For instance, the use of

Object-Oriented Hypermedia Design Methodology and tools like Unified Modeling

Language (UML) has led to the creation of robust web-based EDMS, which have

shown high levels of user satisfaction and system accuracy (Alade, 2023).
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In the public sector, the implementation of DMIS has been particularly beneficial.

For example, the General Directorate of Personnel of the Ministry of National

Education has adopted a web-based document management system to securely

manage and deliver decrees and other documents, reducing storage and printing

costs (Akcay, 2019).

Similarly, in the construction industry, DMIS have revolutionized document

storage and retrieval processes, integrating project and company data to

enhance efficiency and accessibility (Hajjar et al., 2000).

Overall, the adoption of document management information systems

across various industries underscores their importance in improving

organizational efficiency, security, and compliance. As technology continues to

evolve, the capabilities of these systems are expected to expand, further

enhancing their role in modern information management.

LOCAL LITERATURES

The advent of modern technology has significantly transformed various

sectors, including local governance. In the Philippines, barangays, the smallest

administrative units, play a crucial role in community management and service

delivery. However, many barangays still rely on laborious manual processes for

data management, which often leads to inefficiencies, delays, and inaccuracies.

To address these challenges, several studies have proposed the development

and implementation of automated Barangay Management Information Systems

(BMIS).

One such initiative is the Hybrid Barangay Information Management

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System, which aims to streamline the process of gathering, encoding, storing,

and maintaining barangay data. This system is designed to facilitate the rapid

retrieval of relevant information, thereby enabling informed decision-making on

local governance issues. The system employs Microsoft Visual Basic 2010 for

the front-end and Microsoft Access Server for the back-end, ensuring secure

access for authorized users (Intud & Intud, 2021).

Another significant development is the Barangay Information Profiling

System (BIPS), which focuses on profiling each household within a community.

This system aggregates essential data such as labor statistics, family income,

and demographic information, thereby aiding barangay officials in budget

allocation and decision-making. The BIPS has been evaluated for its functionality

and has shown favorable results, indicating its readiness for implementation

(Lacasandile et al., 2020).

The Barangay Management Information System (BMIS) for cities and

municipalities offers an efficient way to record and manage essential information.

This system not only stores data but also facilitates the transmission of

documents between the barangay hall and city hall, thereby improving

administrative efficiency (Kevin et al., 2018).

Similarly, the Barangay Integrated Management System with Mobile

Support aims to centralize data from various barangay offices and health centers.

This system includes a mobile application to limit face-to-face transactions,

thereby enhancing public service delivery during the pandemic (Lim, 2022).
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The Barangay Constituents Information and Services Management

System (BCISMS) is another noteworthy initiative. This system aims to improve

record retrieval and management by automating the issuance of barangay

certificates, business permits, and other documents. The BCISMS has been

evaluated based on McCall's Software Quality Standards and ISO/IEC 9126-

1:2000 Quality Characteristics, showing high reliability and usability (Villones,

2021).

In addition to these systems, the development of a web-based health

information system portal for barangays has also been proposed. This portal

aims to manage health-related data, track COVID-19 cases, and provide a

dashboard for data visualization. The system has been found to be user-friendly

and efficient in disseminating health programs and activities (Altura et al., 2023).

The integration of analytics into barangay profiling systems has also been

explored. Such systems automate the profiling of residents, making data more

organized and accessible. They also facilitate the generation of statistical reports,

thereby aiding in better governance (Jacobe et al., 2021).

Furthermore, the implementation of office automation systems for

barangay local government units aims to simplify administrative tasks and

improve service delivery (Cerna, 2023).

Technological innovations continue to offer new opportunities for

enhancing the effectiveness of Resident Information Management Systems

(RIMS) in local barangays. These innovations focus on usability, functionality,

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efficiency, and maintainability, thereby empowering barangay officials and

improving community engagement (Gallera, 2023).

Lastly, the development of mobile and web-based barangay management

systems, such as "One Barangay," aims to provide a more systematic and

secure way of managing community data, thereby addressing the challenges

posed by manual processes and the pandemic (Jamis et al., 2022).