CA No GE/ MCEME / TOKEN /46 OF 2023 - 2024 Serial Page No.

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APPENDIX ‘A’ TO NOTICE INVITING TENDER (NIT)

1 Name of work PERIODICAL SERVICES TO OTM & MD ACCN IN ZONE -II AREA
UNDER GE MCEME SECUNDERABAD.
2 Estimated Cost Rs 40.00 Lakh (At Par Market)

3 Period of completion 180 Days

4 Cost of tender documents Rs 500.00 in the form of DD/Bankers cheque from any schedule Bank in
favour of GE MCEME SECUNDERABAD and payable at Secunderabad.
(Note In case of retendering, the contractor who had quoted in the
previous call is not required to submit the cost of tender).
5 Website/portal address www.defproc.gov.in
6 Type of contract The tender shall be based on IAFW 1779A and GCC (IAFW-2249) with
Schedule “A”(list of items of Works)to be priced by contractor. The
contractor is required to quote rates against items of schedule ‘A’

7 Timeline details:
(a) Bid submission start Refer critical dates on the website.
date
(b) Bid submission end date
(c) Date of bid opening
8 Eligibility Criteria
(a) For MES enlisted Contractors shall be enlisted with MES in Class ‘D’ and above and
contractors category ‘a (i)’subject to satisfactory remarks w.r.t performance in
respect of works in hand as reflected in Work Load return (WLR) or any
other report circulated by competent engineer authority.
(b) For other contractors (i) Contractor not enlisted with MES should meet the enlistment criteria
not enlisted with MES. of ‘D’ class and ‘a(i)’ category contractors with regard to satisfactorily
completion of requisite value of works with Central/State
Government/Central/StatePSUs/ AWHO/ AFNHB/ CGEWHO / DGMAP,
annual turnover, bank solvency, working capital and other requirements
given in para 1.4 & 1.5 of Section 1 of MES Manual of contractors 2020
as available in all MES formations as well as MES website
www.mes.gov.in).
(ii) Not carrying adverse remarks in Work Load Report (WLR) or any
other similar report circulated by any competent authority, if already
working in MES.
(iii) Not suspended/debarred/blacklisted (either permanently or
temporarily) form participating in any bid or for business dealings by
any Central/Sate Government Department or any Central/State
Government PSU or any Autonomous Body under Central/Sate
Government or any Local Body as on the bid submission end date.
(iv) Details of work completed and under progress in MES be submitted
in the following format
Sl CA Value Date of Date of Extended
No. No. of CA commencement completion date of
and completion
Name
of
Work
(v) Un-enlisted contractor who have secured two works in MES should
get themselves registered in the appropriate designated class with any
registering authority, else the firm will not be eligible for participation
in the tender unless until the firm is enlisted in MES.
CA No GE/ MCEME / TOKEN /46 OF 2023 - 2024 Serial Page No. 12

9 Tender issuing and Accepting Name: GE MCEME Secunderabad

Officer Address: Garrison Engineer MCEME
MCEME Campus,
Trimulgherry (Post)
Secunderabad - 500 015
e-mail Id : mcemesecun4-mes@gov.in
10 Executing agency GE MCEME Secunderabad
11 Earnest Money Rs. 80,000/- in favour of GE MCEME Secunderabad in the form of
Deposit at call receipt, FDR not acceptable.

NOTES:-
1. In case after opening of Cover 1, the number of MES enlisted contractors of eligible class as well as eligible
un-enlisted contractors, if any, fulfilling the other eligibility criteria given in NIT is less than 7 (seven), applications in
respect of MES contractors of one class or two classes (in case of remote and difficult areas to be decided as per list
circulated by CE Command/ADG) below the eligible class shall also be considered subject to fulfillment of other
eligibility criteria given in the NIT. Therefore MES Contractor’s one class below (two classes below in case of remote
and difficult areas) may also bid for this tender. Such contractors (contractors of one/two classes below the eligible
class) shall not be considered in case their present residual work in hand is more than FIVE TIMES their present
tendering limit. However in case such contractors fulfill the criteria of up gradation to the stipulated eligible class
based on past experience of completed works (individual) work experience and/or average annual turnover, as
applicable) and financial soundness (solvency/ financial soundness and working capital), the ceiling of present
residual work will not apply and they will be considered for issue of tender. Such bidders shall upload in their Cover-
1 bid details related to residual work in hand like details of works in hand showing names of work, names of
Accepting Officers, contract amounts, dates of commencement and completion (stipulated) and progress as on bid
submission date. Such contractors, if claim to fulfill the criteria of up gradation shall also upload the requisite
information/ documents in support of up gradation. These details shall be verified by the Tender Issuing Authority
from concerned formation in case bids of such contractors are considered for evaluation.
2. In case after opening of cover 1, the number of MES enlisted contractors of eligible class as well as un-
enlisted contractors, if any, fulfilling the other eligibility criteria given in NIT, are 7 (Seven) or more, application of
only those one class below the eligible class bidders shall be considered, who have previously completed similar
works satisfactorily and are meeting the criteria of up gradation in respect of past experience of completed works
(individual work experience and/or average annual turnover as applicable) and financial soundness
(Solvency/financial soundness and working capital) as per details given in Manual on Contracts. Therefore such
contractors shall upload the requisite information /documents in the Cover-1.

3. Unenlisted contractor shall be considered provided he meets the criteria. Foreign firms shall not be eligible
for this tender. However Indian firms having foreign national/Indian nationals staying abroad/Indian national having
taken foreign citizenship, as director(s) shall be considered subject to security clearance from the concerned
authorities.

4. Contractors enlisted with MES will upload following documents in Cover 1 for checking eligibility:-

(a) Application for tender on Firm’s letterhead.

(b) Enlistment letter issued by the Registering Authority duly renewed for the cycle period in vogue.

(c) Scanned copy of DD/Bankers Cheque toward cost of tender and EMD instrument in case SSD bond is
not signed at the time of registration.

(d) Any other document required as described in this Appendix.

5. Contractors not enlisted with MES will be required to upload following documents in cover 1 for checking
eligibility.
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(a) Application for tender of Firm’s letterhead.

(b) Scanned copy of DD/ Bankers cheque towards cost of tender and Earnest Money Deposit (EMD)
instrument.

(c) Copy of Police Verification Report/Police Clearance Certificate/Character Certificate form the police
Authority of the area where the registered office of the firm is located/notarized copy of valid passport of
Proprietor/each partner/each Director.

(d) All documents required for enlistment in MES for the class mentioned in Para 8(b) above as per para
1.5 of Section 1 of MES Manual on Contracts 2020.

(e) Details of works being executed in MES if any.

(f) Any other document required as described in this Appendix.

6. Tenders not accompanied by scanned copies of requisite DD/Bankers Cheque towards cost of tender and
earnest money (as applicable) in Cover 1shall not be considered for validation of ‘T’ bid and their Financial Bids will
not be opened.

7. Contractors should ensure that their original physical DDs and Earnest Money Deposit (EMD) instruments (as
applicable) reach the office of Accepting Officer within 8*days of bid submission end date (*The number of days to
be mentioned shall be as decided by the Accepting Officers but it shall not be less than 5 days) failing which
following action shall be taken.

(a) In case of tenders from an enlisted contractor of MES, where scanned copies of requisite
DD/Bankers Cheque towards cost of tender have been uploaded in Cover 1 but physical copies are not
received within the stipulated period, their financial bids (Cover2) will be opened. However non-submission
of physical copies of cost of tender shall be considered as willful negligence of the tenderer with ulterior
motives and such tenderer shall be banned from bidding for a period of six months commencing from the
date of opening of Financial Bid (Cover 2).

(b) In case of tenders form un enlisted contractor, where scanned copies of requisite DD/Bankers
Cheque towards cost of tender have been uploaded in Cover 1 but physical copies are not received within
the stipulated period, their financial bids (Cover 2) will not be opened. Name of such contractors along with
complete address shall be circulated for not opening of their bids for a period of six months commencing
from the date of opening of Financial bid(Cover 2).

(c) In case of tenders from enlisted and un enlisted contractors, where scanned copies of instruments
for Earnest Money Deposit (as applicable) have been uploaded in Cover 1 but the same are not received in
physical form within stipulated period, such tenders shall not qualify for opening of financial bid (cover 2).

8. Contractor will not be allowed to execute the work by subletting or through power of attorney to a third
parity/another firm on his behalf. However a contractor can execute the work through power of attorney to sons/
daughters/spouse of Proprietor/Partner/Director and firm’s own employees, director, project manager provided
they are not having a separate enlisted firm in MES in their name as proprietor/Partner/Director.

9. After opening of Cover 1 and during its technical evaluation, in case any deficiency is noticed in the
documents required to be uploaded by the tenderers as per NIT, a communication in the form of e-mail/SMS/Speed
Post etc shall be sent to the contractor to rectify the deficiency within a period of seven days from date of
communication failing which their financial bid (Cover 2) shall not be opened and contractor shall not have any claim
on the same.
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10. Invitation for e-tender does not constitute any guarantee for validation of Technical bid and subsequent
opening of financial bid of any applicant/bidder merely by virtue of enclosing DD. Accepting Officer reserves the right
to reject the Technical bid and not to open the financial bid of any applicants/bidder. Technical bid validation shall be
decided by the Accepting Officer based on eligibility of the firm as per criteria given in this Appendix.
Tenderer/bidder will be inform regarding non-validation of his Technical bid assigning reasons therefore through
tender evaluation report which shall be uploaded on the website. Such tenderer, if desires, may appeal to the next
higher Engineer Authority (NHEA) viz CWE No.2, Mudfort, Secunderabad-03 on email id n2secun3-mes@gov.in with
copy to the Accepting Officer on email before the scheduled date of opening of Cover2. NHEA shall decide the
matter within a period of seven working days from the date of receipt of appeal. The decision of the NHEA shall be
final and binding. The tenderer/bidder shall not be entitled for any compensation whatsoever for rejection of his bid.

11. In case any un enlisted contractor is already executing works in MES, he shall not be considered eligible for
the subject tender if the total value of such works is more than twice the tendering limit of the MES Class of
contractor for which it is eligible. For this purpose, details of the works being executed by such a contractor shall be
uploaded in the Cover-1 of the bid and shall be cheeked/ verified by the Accepting Officer.

12. In case the BOQ is revised through the corrigendum and the bidder has failed to quote on revised BOQ (ie he
has quoted on per revised BOQ), such bid shall be treated as will full negligence by the bidder and his quotation shall
be considered non-bonafide. In such cases the lowest tender shall be determined from amongst the valid/ bonafide
bids only. Accepting officer may decide whether to re-tender or consider the lowest bonafide tender for acceptance.

13. Revoking the offer or revising the rates upward or offering voluntary reduction by the lowest tenderer after
opening of Cover 2 shall be considered as a willful default. For this default a penalty of an amount equal to Earnest
Money shall be levied. In case of an un enlisted tenderer. Earnest Money deposited by him shall be forfeited. In case
of MES enlisted tenderer having deposited the standing Security Bond, an amount equal to the earnest money
stipulated in the NIT shall be notified to the tenderer for depositing through MRO and consideration of such
tenderer in tender evaluation for future works shall remain suspended till the aforementioned amount is deposited
in the Government Treasury. No other disciplinary/administrative action shall be taken against such tenderers. In
such a situation, the next lowest offer shall not be considered for acceptance. Instead, retendering shall be resorted
to in a transparent and fair manner and the defaulting tenderer and his related firm if any, shall not be eligible for
this tender in second call or subsequent calls.

14. Tender to related firms shall not be issued simultaneously. Firms shall be termed as related if proprietor/one
or more Partners/Directors are common. Decision of Accepting Officer on issue/deny the tender to any one of the
related firms shall be final and binding.

Signature of Contractor GE (MCEME) SECUNDERABAD

Accepting Officer

File No : 8596 /E8 Dated _____________

Address of Accepting Officer

Garrison Engineer MCEME
MCEME Campus
Trimulgherry (Post)
Secunderabad – 500 015
Contact details:
e-mail id : mcemesecun4-mes@gov.in
Tele : 040-27797746
Signature Not Verified
Digitally signed by Nagula Srinivas
Date: 2024.03.18 10:24:04 IST
Location: Ministry of Defence-MES