EMAIL -WRITING
E-mail is defined as the transmission of messages on the Internet. It is one of the most
commonly used features over communications networks that may contain text, files, images, or
other attachments. Generally, it is information that is stored on a computer sent through a
network to a specified individual or group of individuals.
Emails are of three types:
• Semi-Formal email.
• Formal email.
• Informal email.
Informal email.
1. Salutation or greeting (Dear/Hey/Hi and your friend’s first name
only followed by a comma), for example, “Dear Ben,”
2. Introduction
3. Body
4. Conclusion
5. Signature (Love/With love /Lots of love/Best/Regards/Best
regards/Your friend/Cheers followed by a comma and your first
name on the next line), for example,
Always remember that you should keep the introduction
short and create an interest in the topic while maintaining a chatty
style. Ideally, the reader should be eager to read the rest of your
letter.
Here are some examples of effective introductions.
• Congratulations on your award! So sorry I couldn’t write to you
earlier; it’s been a hectic week over here. You won’t
believe/imagine what happened yesterday! Prepare to have your
jaw drop!
• I’m sorry I haven’t written for so long, but I’ve been busy settling
into my new house. Hope you’ve got over the flu. Anyway, I
thought I’d drop you a line to let you know …
• How’re things? It’s been ages since we last talked! I thought I’d
share with you a once-in-a-lifetime experience I had yesterday.
Trust me, you’re going to be amazed!
• How’re you? I’m sorry I’ve been a little on the quiet side—you
know how hectic life gets sometimes. Anyhow, …
• I’m sorry I haven’t written (for ages/since we last met/for a long
time), but I’ve been busy studying and haven’t had the time.
Guess what! …
• It was lovely to hear from you last week. Hope you’re feeling
better after your injury. I can’t wait to tell you … // I’m dying to tell
you …
• It was good to hear from you. I’m glad you finally got your driving
license! How about taking me for a ride next Friday? Anyways,
…
• I’m glad you convinced Aunt Sara to get you the new iPhone you
wanted! How is it going so far? Anyway, buckle up because
you’re in for some gripping news!
• I haven’t heard from you in a bit. Things (are/have been)
(okay/uneventful/super busy/pretty stressful/pretty exciting/up
and down) on (my/this end). As you probably know, …
• Just read your email and I’m terribly sorry to hear of the loss of
your pet cat Luna; she was very special. So, I thought I might
drop you a line to cheer you up a bit.
• How’ve you been? We should get together soon to catch up on
all the news. In the meantime, I have an interesting story to tell
you.
• I’ve been meaning to write since your graduation day, but what
with one thing or another I’m afraid I just haven’t had the time.
Anyway, you’ll never believe/guess …
• I hope you’re doing well. Sorry for not replying sooner—I have
been busy as a bee preparing for my exams. I know this may
sound unbelievable but …
s
