MOSE JOSEPH MORANGA

MOSE JOSEPH MORANGA@40706109073. NYAMIRA BOYS HIGH SCHOOL 1

NAME: MOSE JOSEPH MORANG’A

INDEX NUMBER: 40727116027

TITLE OF PROJECT: UZIMA BOREHOLE DRILLING SYSTEM

YEAR: 2024

NAME OF SCHOOL: MOTEIRIBE SECINDARY SCHOOL.

FROM FEBRUARY TO AUGUST 2023

MOSE JOSEPH MORANGA@40706109073. NYAMIRA BOYS HIGH SCHOOL 2

MARINGO SPORTS CLUB SYSTEM

MARINGO SPORTS CLUB SYSTEM

DECLARATION
I, Joseph Mose, declare this project my own honest original work done with
explorations and guidelines made by my computer studies teacher only to
ensure that I carried out my project successfully as expected by the Kenya
National Examination Council.

STUDENT NAME: MOSE JOSEPH MORANG’A

SIGNATURE: ……………………………………………………………………………

PATRON: JAMES TAGITI

SIGNATURE: ………………………………………………………………………………

PRINCIPAL: DAVID OSORO

SIGNATURE:

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MARINGO SPORTS CLUB SYSTEM

DEDICATION
I dedicate this project to:

i. My computer studies teacher who gave me the necessary tips to carry

out this project.
ii. My parents together with my siblings who have of been of great help
and provided everything that I ever needed.
iii. My close friends and classmates who gave me humble time throughout
the project.

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Acknowledgement
First and foremost I would like to thank The Almighty Deity for the knowledge,
health and most prominently for granting me life at liberty.

My gratitude goes to my friends, my siblings and my parents for their

persistent trust and support throughout the whole project.

Gratitude also goes to my computer studies, Mr.James Tagiti for the proper
guidance and instructions as per what is expected and what is required.

Lastly I would like to thank the school Principal, Mr .David Osoro for providing
a conducive environment for project handling.

ABBREVIATIONS

ICT: Information communication Technology

Ksh: Kenyan Shillings

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MARINGO SPORTS CLUB SYSTEM

TABLE OF CONTENTS

DECLARATION................................................................................................................................ 3

DEDICATION................................................................................................................................... 4

ACKNOWLEDGEMENT.................................................................................................................... 5

LIST OF FIGURES............................................................................................................................. 8

1.0: CHAPTER ONE: INTRODUCTION..............................................................................................10

2.0: CHAPTER TWO: SYSTEM ANALYSIS.........................................................................................12

2.1: PROBLEM DEFINITION .......................................................................................................... 12

2.1.2: PROPOSED SYSTEM.............................................................................................................13

GENERAL OVERVIEW OF THE PROPOSED SYSTEM...............................................................................13
2.1.2.1: OBJECTIVES OF THE NEW SYSTEM.........................................................................................13
2.1.2.2: SCOPE OF THE PROPOSED SYSTEM...................................................................................................14
2.1.2.2.1: BENEFITS................................................................................................................................14
2.2: FEASIBILITY STUDY......................................................................................................................14
2.2.1: ECONOMIC FEASIBILITY....................................................................................................................14
2.2.2: TECHNICAL FEASIBILITY....................................................................................................................15
2.2.3: OPERATIONAL FEASIBILITY................................................................................................................16
2.2.4: SCHEDULE FEASIBILITY.....................................................................................................................16
2.3: FACT FINDING........................................................................................................................16
2.3.1: QUESTIONARE...........................................................................................................................17
2.3.2: OBSERVATION................................................................................................................................17
2.3.3: DOCUMENTATIONS STUDY................................................................................................................18
RECOMMEDATION..............................................................................................................................18

3.0: CHAPTER THREE: SYSTEM DESIGN.......................................................................................... 19

SYSTEM FLOWCHART....................................................................................................................19

..................................................................................................................................................... 20

3.2: INPUT DESIGN...........................................................................................................................21

3.2.1: FORMS.........................................................................................................................................21
.....................................................................................................................................................22
3.3: OUTPUT DESIGN........................................................................................................................23
3.3.1: REPORTS.......................................................................................................................................23

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4.0: CHAPTER FOUR: SYSTEM CONSTRUCTION.............................................................................. 25

4.1: FIELD AND DATA TYPES................................................................................................................25

4.1.1: DETAILS TABLE...............................................................................................................................25
4.1.2: SPORTS TABLE................................................................................................................................26
4.1.3: PURCHASES TABLE..........................................................................................................................27
4.1.4: ITEMS TABLE..................................................................................................................................28
4.1.5: FACILITATION TABLE FEE..................................................................................................................29
4.1.6: ADDITIONAL DETAILS TABLE..............................................................................................................30
4.2: DATABASE QUERIES...............................................................................................................31
4.2.1: CLUB MEMBERS QUERY.............................................................................................................31
4.2.2: SPORTS QUERY..........................................................................................................................31
.............................................................................................................................................................31
4.2.3: PURCHASES QUERY....................................................................................................................31
4.2.4: ITEMS QUERY.............................................................................................................................32
4.2.5: FACILITATION FEE QUERY..........................................................................................................32
4.2.6: ADDITIONAL DETAILS QUERY.....................................................................................................32
4.3: INPUT DESIGN............................................................................................................................33
4.2: FORMS............................................................................................................................................33
4.4: OUTPUT DESIGN................................................................................................................................39
4.4.7: MAIN SWITCHBOARD..........................................................................................................45
4.3.8: SPLASH SCREEN...................................................................................................................46
4.3.9: TABLE RELATIONSHIPS........................................................................................................47

5.0: CHAPTER FIVE: SYSTEM IMPLEMENTATION...........................................................................48

6.0: CHAPTER SIX: USER MANUAL................................................................................................ 48

INSTALLATION GUIDE................................................................................................................... 48

6.1: INTRODUCTION.....................................................................................................................48
6.2: LOADING THE SYSTEM...........................................................................................................48
6.3: DATA ENTRY PROCEDURE.............................................................................................................48
6.4: TO LOAD THE SYSTEM.................................................................................................................48
6.5: NAVIGATION GUIDE...............................................................................................................49
6.6: TO GENERATE REPORTS................................................................................................................49
6.7: TROUBLESHOOTING GUIDE...........................................................................................................50
CONCLUSION................................................................................................................................50
RECOMMENDATION.....................................................................................................................50
BIBLIOGRAPHY.............................................................................................................................50

APPENDIX..................................................................................................................................... 51

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LIST OF FIGURES

Figure 1: Figure for Existing System

Figure 2.1: Details Table
Figure 2.2: sports table
Figure 2.3: purchases table
Figure 2.4: items table
Figure 2.5: Facilitation fee table
Figure 2.6: Additional details table
Figure 2.7: Club members query
Figure 2.8: sports query
Figure 2.9: purchases query
Figure 2.10: items query
Figure 2.11: facilitation fee query
Figure 2.12: additional details query
Figure 3.0: System Flowchart
Figure 3.1: Items form
Figure 3.2: sports form
Figure 3.3: Details form
Figure 3.4: Facilitation fee form
Figure 3.5: Purchases form
Figure 3.6: Additional details form
Figure 4.1: Details Report

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Figure 4.2: sports report

Figure 4.3: Items report
Figure 4.4: Purchases report
Figure 4.5: Facilitation fee report
Figure 4.6: Additional details report
Figure 4.7: Main switchboard
Figure 4.8: splash screen
Figure 4.9: Relationships
FIGURE 5.0: Navigation guide

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1.0: CHAPTER ONE: INTRODUCTION

Uzima Company is a leading borehole service provider in Kenya aimed at
providing services to Kenyans at very Low prices. They provide drilling services
to industrial, commercial, and domestic clients.

The company offers:

i. Symmetric Drilling
ii. Core Drilling
iii. Geo-technical Drilling

After drilling is done, a water pump is installed. Depending on the customer’s

choice, various types of water pumps are installed. They include:

i. Submersible water pumps

ii. Solar pumps
iii. Hand pumps

They also install tanks and charge depending on the capacity of the tank in
litres. Lastly the company also offers plumbing and pump maintenance. The
plumbing services are charged according to

i. Type of pipe
ii. Length of pipe
iii. Diameter of the pipe in inches
iv. Number of outlets

Clients who are interested in our services are required to apply. During the
application process, the following details are required: Name, Address, Phone
Number & details of the intended borehole location. Each client is also
required to pay the survey and local authority fees.

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2.0: CHAPTER TWO: SYSTEM ANALYSIS

2.1: PROBLEM DEFINITION

The company has been using a manual system, which is prone to errors. The
company now wants an electronic system which is automated and accurate
when processing data for the company.

The new system is also intended to increase service delivery, maintain all
records for the company and analyse data from time to time unlike the manual
system which was being used their before. It had various challenges like fraud
discrepancy from the company’s finance officers where some figures were
erased manually from the record books. The company incurred a lot of losses
through this process.

2.1.1: THE EXISTING SYSTEM

2.1.1.1: Overview and structure of the existing system
The system that the club uses is full of errors. Services are offered within a long
time. To make it worse the company inputs data using a paper and pen which
is full of errors since it is written by human beings.
2.1.2: CHALLENGES FACING THE EXISTING SYSTEM
1. The system is slow and time consuming: every member must queue on
the line when he/she needs some services rendered to him/her.
2. Its expensive-it requires many members to work in every department and
to be approved by the head of each department thus may cause problems.
3. Its tiresome-one secretary may be needed to perform a lot of tasks at the
same time hence cumbersome.
4. It’s ineffective and inaccurate-calculations are done manually hence
accuracy problems may be incurred. Sometimes, items are offered
directly from the store which is an ineffective way of performing the
exercise of issuing goods and services.
5. System security-the previous system could be manipulated manually by
using the pen, eraser and paper by authorized people.

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2.1.2: PROPOSED SYSTEM

GENERAL OVERVIEW OF THE PROPOSED SYSTEM
Given the general analysis of the existing manual system, an automated
computerized system is required.

2.1.2.1: OBJECTIVES OF THE NEW SYSTEM

The new computerised system will be able to:

a) Register and maintain a list of clients.

b) Register items and services provided by the company.
c) To compute:
i. Total amount to be paid by each client.
ii. Total amount charged on plumbing.
iii. Tax paid by each client.
iv. Total fees charged for survey and local authority.
v. Total revenue generated by the company from each
service from all clients.
d) Generate appropriate reports.

2.1.2.2: Scope of the proposed system

1. It has reduced fraud and discrepancy due to introduction of a
computerized system.
2. It has maintained and secures data electronically.
3. The system is faster enough.
4. It is easy to approve all records of shares and interests.

2.1.2.2.1: Benefits
1. The system will generate accurate records which are up to date.
2. Less costly materials will be required.
3. The system will be faster enough.

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4. The new system will be computerized hence less time will be used in
processing of data.
5. More space to store and enter data will be available.
6. More physical space will be created.
7. Records will be easily accessible.
8. Workload will be manageable.
9. Security of records will be assured.
10.It will be stable hence will not crush.

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2.2: Feasibility study

2.2.1: Economic feasibility
The estimated cost for the new system is as follows:

COSTS
Development Ksh. 2000000
Monthly operation costs Ksh. 200000
Duration of the system Five years
Life time costs Ksh. 15000000

Conclusion

Benefits Costs
Profit from increased number of members Ksh. 2,600,000
Cost saved from correct account of data Ksh. 750,000
Profit from the system =2,600,000- 750,000
Total saved Ksh.

The above system is cost effective for the club hence highly recommended.

2.2.2: Technical feasibility

The new system will require computing devices; hardware and software, both of
which are affordable and readily available in the market. The costs are as are
follows:

Software devices cost

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Avatar anti-virus 8040

Database software 3600
Network software i.e. novel 1400
Netware

The project is therefore expected to be successful.

2.2.3: Operational feasibility

Due to the high demand of workers with computer skills, employees with ICT
knowledge will have to be employed.

2.2.4: Schedule feasibility

The following table shows the time duration that will be taken for system
construction to be complete.
System Analysis 2 weeks
System Design 8 weeks
Coding and Testing 9 weeks
Documentation 6 weeks
Presentation 4 days
Contingency 4 days

2.3: FACT FINDING

The Uzima Borehole Drilling Management system has positively responded to
the system development. The members of the organization have a need to
discover the system development through collection and fact findings. They are
allowed to use various methods such as:

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 Interviews
 Observation
 Filling a questionnaire
 Study of existing documents

2.3.1: QUESTIONARE
In my case study, I decided to use a questionnaire to seek information and facts
about the previous system and the new system.

1. Will the system reduce the running cost of the organization?

Yes no
2. How fast is the processing speed of the system?

Slow moderate fast

3. How is the rate of accuracy of calculations in the system?

Always accurate sometimes accurate always inaccurate

4. How long does the system take to generate reports on items?

1 hour 2hours 1day

5. Is the system secure in terms of recording and storing records of all items
and resources of the organisation?

Yes no

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2.3.2: Observation
Here, first-hand information on how the system works is provided. Scope of
everyday operations and activities is observed and taken note of as data is
collected. The number of many manually written documents was reviewed.
They included; invoice, sales report, orders report, ledger book and all the
information about the sports club.

2.3.3: Documentations study

A number of manual documents were analysed.to obtain data about the existing
operations of the system to help in decision making while constructing the new
one.

2.3.4: Interviews
A lot of interviews were conducted which involved the employees of the
company, the previously employed and the company’s management.
For each an interview guide was used.

RECOMMEDATION

1. Maringo sports club management system is more computerized hence it

should be maintained.
2. It should be operated by computer experts who will know how to manage
the system without being hacked through system audit.
3. The systems provide paperless work since it is electronic.

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3.0: CHAPTER THREE: SYSTEM DESIGN

SYSTEM FLOWCHART

Start

Enter required details; full name,

gender, next of kin, date of birth,
contact details, sub-counties,
school or college, various games
(in order of priority) of interest Details Table
and other details (weight, height

Is youth Display
age12- “can’t
35 register”

Is member Membership
Register individual? No fee=Ksh.500

Yes
Membership
fee=1000

Is Is Is member
member member18- 12-17
26-35 25 years years?
years?

Member is a Middle group

Member is minor
senior member

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Print=Name
, age group

Sporting items Items purchased Items table

Is stock
level<20
% NO

YES
Alert store manager
to reorder items

FIGURE3: MARINGO SPORTS CLUB

FLOWCHART

Items report

STOP

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3.1: Fields and Data Types

A table refers to a collection of related fields which is used to present
and organize data using rows and columns of cells.
The following are the tables used.
Survey and Local Authority Fees Table
It represents details of the enrolled members.
Field Data Type Description
Client category Text Membership identification of youth
Survey Fees Currency Membership identification of youth
Local Authority Currency Name of member
Fees
Drilling Services
It represents data for various sporting activities offered in the
club.
Field Data Type Description
Type of Drilling Text Name of game
Downpayment fees Currency Identification for game

Pump Installation
It represents data for items in the store.
Field Data Type Description
Type Of Pump Text Name of item
Cost Currency Item identification
Depth And Height
It represents data for items purchased and their quantities.
Field Data Type Description
Depth Text Type of item purchased
Cost per meter Currency Quantity of items purchased

Clients Table
It represents records for facilitation fee paid by each team
member when playing against an external team.

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Facilitation Fee Table

Field Data Type Description
Name Text Membership identification of youth
Address Number Facilitation fee of member
Telephone Number
Number
Borehole Location Text

Plumbing Services
It represents additional youth details given in details table.
Additional Details Table
Field Data Type Description
Mem ID Short Text Membership identification of youth
Weight Short Text Weight of member
Height Short Text Height of member
S. Needs Text Special needs of member

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3.2: Input Design

3.2.1: Forms
Forms are structures used to enter data into the tables.
The following are the forms used.
Details Form
Memo ID
Full Name
Next of kin
D.O.B
Contacts
Sub-counties
Institution
Games

Sports Form
Sports Name

Sport ID

Items Form
Item Name

Items ID

Q. Stock

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Purchases Form
Items Purchased

Item ID

Q. Purchased

Items Cost

Facilitation Fee Form

Memo ID

F. Fee

Name:

Patron:

Additional Details Form

Memo ID

Weight

Height

S. Needs

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3.3: Output Design

3.3.1: Reports
A report is a summary of what is entailed in a table.
The following are the reports used in the Maringo Sports Club System.
Details Report
Memo Full Gender Next D.O.B Contact Sub- Institutions Games
ID Name of s counties
kin

Sports Report
Sport Sport ID Head coach venue Equipment
Name

Items Report
Item Name Item ID Q. Stock sport coach

Purchases report
Item Purchased Q. Purchased Item Cost Item ID

Facilitation Fee Form

Memo F. Fee Name Patron Commission Game
ID

Additional Details Form

Memo ID Weight Height S. Needs

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4.0: CHAPTER FOUR: SYSTEM CONSTRUCTION

4.1: Field and data types

A table refers to a collection of related fields which is used to present and

organize data using rows and columns of cells.

4.1.1: Details table

It represents the enrolled members.

Figure 2.1: Details Table

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4.1.2: Sports table

It represents the type of sport that the club contains.

Figure 2.2: sports table

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4.1.3: Purchases table

The table represents data for items purchased and their quantities.

Figure 2.3: purchases table

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4.1.4: Items table

It represents data for items the store.

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Figure 2.4: items table

4.1.5: Facilitation table fee

It represents records for facilitation fee paid by each team member when
playing against an external team.

Figure 2.5: Facilitation fee table

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4.1.6: Additional Details table

It contains the additional details given in a table.

Figure 2.6: Additional details table

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4.2: DATABASE QUERIES

4.2.1: CLUB MEMBERS QUERY

FIGURE 2.7: CLUB MEMBERS QUERY

4.2.2: SPORTS QUERY

FIGURE 2.8: SPORTS QUERY

4.2.3: PURCHASES QUERY

FIGURE 2.9: PURCHASES QUERY

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4.2.4: ITEMS QUERY

FIGURE 2.10: ITEMS QUERY

4.2.5: FACILITATION FEE QUERY

FIGURE 2.11: FACILITATION FEE QUERY

4.2.6: ADDITIONAL DETAILS QUERY

FIGURE 2.12: ADDITIONAL DETAILS QUERY

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4.3: Input design

4.2: Forms
These are structures used to enter data into a table.

The types of forms shown below were used in the system:

4.3.1: Items form

It is used to capture data on items that are new in stock.

Figure 3.1: Items form

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4.3.2: Sports form

It captures data on the type of sport that the club currently supports.

Figure 3.2: sports form

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4.3.3: Details form

It is used to capture all the details of an individual that belongs to the club.

Figure 3.3: Details form

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4.3.4: Facilitation form

It is used to capture the names and details for all the members who have paid
the facilitation fee when playing against an external team.

Figure 3.4: Facilitation fee form

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4.3.5: Purchases form

It is used to enter data for all the items that need to be bought and their costs.

Figure 3.5: Purchases form

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4.3.6: Additional details form

It contains the extra details of the member of the club which were not needed
in the normal details table.

Figure 3.6: Additional details form

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4.4: Outputs
A report is a summary of what is contained in the table.

The following are the reports used in the Maringo Sports Club System.

4.4.1: Details Report

Figure 4.1: Details Report

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4.4.2: Sports Report

Figure 4.2: sports report

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4.4.3: Items Report

Figure 4.3: Items report

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4.4.4: Purchases report

Figure 4.4: Purchases report

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4.4.5: Facilitation Fee Report

Figure 4.5: Facilitation fee report

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4.4.6: Additional Details Report

Figure 4.6: Additional details report

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4.4.7: MAIN SWITCHBOARD

Allows the navigator to access into the data collection and can also close the
data

Figure 4.7: Main switchboard

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4.3.8: SPLASH SCREEN

It contains all the information in the switchboard.

Figure 4.8: splash screen

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4.3.9: TABLE RELATIONSHIPS

Figure 4.9: Relationships

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5.0: CHAPTER FIVE: SYSTEM IMPLEMENTATION

After each system modules were tested and those found with errors were
debugged, the final stage of Maringo sports club system development was
carried out by the development team. The team was also responsible for the
installation and configuration of Maringo sports club system. But before all
this installation was done, responsible company staff was given a two weeks
training on how to use the new system.

6.0: CHAPTER SIX: USER MANUAL

Installation guide
6.1: INTRODUCTION
Maringo sports club enables the user to enter data more efficiently and
accurately without a lot of errors. By using the Maringo Sports Club system one
can be able to process a lot of documents that usually took a lot of time when
using the former manual system. Actually it is a stress free software system
that makes the user to enjoy the work environment. I therefore strongly
recommend the use of this system to any sports club that is still lagging behind
in terms of system development.
6.2: LOADING THE SYSTEM
Click the start, point to the programs then click on the Maringo Sports club
system. The main switchboard is then displayed.
6.3: Data entry procedure
On the main switchboard are menu options that help the user to choose on
the input task to process. You activate any of the menu items by clicking on the
buttons containing the names of the task.
6.4: To Load the system.
To load the system, proceed as follows:
1. Click start, point to programs then click MARINGO SPORTS CLUB
SYSTEM.
2. The main switchboard appears
3. Then press the button LOG IN

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6.5: NAVIGATION GUIDE

FIGURE 5.0: NAVIGATION GUIDE

6.6: To generate reports.

On the switchboard are menu options that help the user to choose on the specific
report to generate. You activate any of the menus by clicking on its option
button. Then user is able to see through the specific at once

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6.7: Troubleshooting Guide

Erroneous and invalid messages may appear on your screen. Some of these
messages may include:
1. The changes you requested to the table were not successful because
they create duplicate values in the primary key, index or relationship.
The only solution to this kind of problems is to avoid double entry of
fields or characters.
2. The value you entered is not valid for the field.
Solving: Enter a valid data and in the correct format.
CONCLUSION
In order to remain competitive in the sports sector, Maringo sports club is
required to take advantage of the benefits realized from use of ICT. This is why
the new Maringo sports club management came up with this bombastic idea of
computerising crucial business operations and processes. This goal has been
met by developing an automated management information system Known as
Maringo Sports Cub management system.
RECOMMENDATION
The current Maringo sports operations and processes are unfriendly, inefficient
and uneconomical. The Maringo sports club development team therefore
recommends that the company adopts automated Maringo sports club
management system.

BIBLIOGRAPHY
1. Connolly T and beg C (1999): Database system: A practical approach to
design, implementation and management.
2. Jeffrey L.., et al (2000): System Analysis and design methods, 5th Edition
McGraw-Hill, New york.
3. Kendal E.K, Kendal J.E (2002): system analysis and design, 5th Ed,
prentice hall, New Delhi
4. Buru S and Chemwa G (2016).Mastering computer studies; project,
Form 3 and Form 4 work.
5. Mburu S and Chemwa G (2018): Longhorn secondary computer studies
Form 3, Longhorn publishers, Nairobi.

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APPENDIX
Symbols
These are tools that are used to identify all the processes of the system and
arrange them in order hence show how data flows throughout the whole system.

The system uses flowcharts to analyse all the processes in the new computerized
system.

SYMBOLS NAME FUNCTIONS

Arrow Show logic directions of
flow

parallelogram Input and output data

oval Start and end a

flowchart

Process Data processing

operation

Decision Decision point based on

true or false condition

On page connector Show continuation of a

flowchart within the
same page.

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Display Report of info displayed

on the screen for user to
read.

Subroutine Predefined Process such

as procedure or module.

Delay Indicates delay in a

processing operation

Multiple documents Multiple reports

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