WOLMERS TRUST HIGH SCHOOL FOR GIRLS
ELECTRONIC DOCUMENT PREPARATION
AND MANAGEMENT (EDPM)
PAPER 03 – GENERAL PROFICIENCY
SCHOOL BASED ASSESSMENT(SBA)
PRACTICAL ASSIGNMENTS:
1. REFERENCE MANUAL
2. ASSIGNMENT 1
3. ASSIGNMENT 2
4. ASSIGNMENT 3
Name: Kelsey Christian
Registration Number: 1001290051
Center Number: 100129
WOLMERS TRUST HIGH SCHOOL FOR GIRLS
BUSINESS AND COMPUTER EDUCATION DEPARTMENT
ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT
SCHOOL-BASED ASSESSMENT
REFERENCE
MANUAL
Name of Student: Kelsey Christian Candidate Number: 1001290051
Centre Number: 100129 Territory: Jamaica Year: 2017
MARK SCHEME
Presentation and Use of Accuracy & Speed
Name of Pieces Technology
Marks Marks Marks Marks
Allotted Rewarded Allotted Rewarded
1. Blocked Letter with Table 1 1
2. Circular Letter with Tear-off Slip 1 1
3. Manuscript 1 1
4. Table with Oblique Heading 1 1
5. Notice of a Meeting with Agenda 1 1
6. Chairman’s Agenda 1 1
7. Invitation with a Menu 1 1
8. Organization Chart 1 1
9. Lease 1 1
10. Employment Contract 1 1
TOTAL MARKS 10 10
KNOWLEDGE & COMPREHENSION
Description of all Components 2
Description of at least 50% of components (1 mark)
Title Page 1
Table of Content 1
Bibliography 1
TOTAL MARKS 5
TOTAL SCORE
Teacher’s Name : ______________________________
Teacher’s Signature: ______________________________
/25
ElectronicDocument Preparation and Management
SchoolBased Assessment
Portfolio
ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT
SCHOOL-BASED ASSESSMENT
Presents
THE EDPM PORTFOLIO
This Portfolio is one aspect of the Major SBA Assignment done in partial completion of the
CXC CSEC Electronic Document Preparation and Management Course (Paper 3)
Business and Computer Education Department
Wolmer’s High School for Girls
DONE BY:
Kelsey Christian
CANDIDATE NUMBER:
1001290051
CENTRE NUMBER:
100129
TERRITORY:
Jamaica
DATE SUBMITTED:
March 15,2017
ii
Table of Contents
Introduction.......................................................................................................i
Acknowledgement.............................................................................................ii
SECTION 1: Business Correspondence
a) Description of Business Correspondence………………………1-5
I. Blocked Letter with Continuation Page
II. Circular Letter with a Tear–off Portion
b) Piece 1 :Two-Page Letter..................................................
c) Piece 2 :Circular letter with a Tear-off.................................
SECTION 2: Manuscript
a) Description of Manuscript………………………………………… 6-8
I. Manuscript with a Footnote
b) Piece 3 :Manuscripts.......................................................
SECTION 3: Tabulation
a) Description of Tabular Work…………………………………… 9-10
I. Tabular Work with Oblique Headings
and Multiple Columnar Headings
b) Piece 4 :Tabular Work.......................................................
SECTION 4: Committee Documents
a) Description of Committee Documents…………………………… 11-13
I. A Notice of a Meeting with an Agenda
II. Minutes of a Meeting
b) Piece 5 :Notice of a Meeting with an Agenda ..................................
c) Piece 6 :Chairman’s Agenda.....................................................
SECTION 5: Simple and Advanced Display
a) Description of Display Work……………………………………… 14-16
I. A Programme for an Event
II. Flow Chart
b) Piece 7 :Invitation with Menu.........................................................
c) Piece 8 :Organizational Chart............................................................
SECTION 6: Legal Document................................... 17-21
a) Description of Legal Documents
I. Hire Purchase Agreement
II. Employment Contract
a) Piece 9 :Lease................................................................
b) Piece 10 :Employment Contract.....................................................
Bibliography………………………………………………………………… 22
WOLMERS TRUST HIGH SCHOOL FOR GIRLS
BUSINESS AND COMPUTER EDUCATION DEPARTMENT
ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT
SCHOOL-BASED ASSESSMENT
REFERENCE
MANUAL
Name of Student: ____________________________________ Candidate Number: ________________
Centre Number: 100129 Territory: Jamaica Year: 2017
MARK SCHEME
Presentation and Use of Accuracy & Speed
Name of Pieces Technology
Marks Marks Marks Marks
Allotted Rewarded Allotted Rewarded
1. Blocked Letter with Table 1 1
2. Circular Letter with Tear-off Slip 1 1
3. Manuscript 1 1
4. Table with Oblique Heading 1 1
5. Notice of a Meeting with Agenda 1 1
6. Chairman’s Agenda 1 1
7. Invitation with a Menu 1 1
8. Organization Chart 1 1
9. Lease 1 1
10. Employment Contract 1 1
TOTAL MARKS 10 10
KNOWLEDGE & COMPREHENSION
Description of all Components 2
Description of at least 50% of components (1 mark)
Title Page 1
Table of Content 1
Bibliography 1
TOTAL MARKS 5
TOTAL SCORE
Teacher’s Name : ______________________________
Teacher’s Signature: ______________________________
/25
INTRODUCTION
Business
Correspondence
Business Correspondence
This is exchange of information written in a format for the process of business activities. This
can take place between organizations, within organizations or between the customers and the
organizations. Two examples of this would be the blocked letter with continuation page which
was Piece 1 and circular letter with a tear-off which was Piece 2.
Piece#1:Two-paged Letter Kelsey Christian
Bloom’s Plant World
SHOP #5, TROPICAL PLAZA, KINGSTON 10, JAMAICA
Tel: (876)927-3479, 978-9854 Fax: (876) 927-3001.
Dear Customer
Each year we case show our selection of exotic plants and flowers at our Annual Flower Show. This year
is no exception with over 500 different species to delight our customers, it promises to be one of the
largest flower shows created by Blooms Plant World. It will be held on Saturday, October 29, 2016, from
9:00am to 6:00pm at the National Arena.
It is customary we give our customers the opportunity to benefit from our special discounts on the
most popular items. This year, discounts are offered on items shown in the table below. Place make
your selections by pickup, checks marks in the selectional columns to the right of the table and return it
to us by January 15, 2017.
Piece#1: Two-page Letter Kelsey Christian
2
Customer
Flowers Regular Price Discount Price Selection
Large Small Large Small Small Large
$ $ $ $
Agave 300 200 250 150
Azalea 350 275 300 225
Baliy’s 400 300 325 275
Breath
Freeezia 350 275 300 225
Lady’s 250 200 200 75
Slipper
Laurel 275 200 200 170
Naturtium 425 375 350 300
Tulip 300 250 250200
Water 450 375 400 350
Hyacinth
We also enclose 12 flyers for distinction to your friends and family. Bring your friends and
family and make sure this a family affair.
Come out early and make it a day to remember.
Refreshments will be on sale.
Sincerely
Georfia Bloom
Manager
Piece#2: Circular letter with a Tear-off Kelsey Christian
Vogue Definition
142 West Trade Way Best Variety Mall,Kingston 10.
Telephone: 1 (876)934-7789, Email: voguedefinition@beauty.com
Website: www.vogued.org
1 November 2016
Dear Customer,
GSAT SCHOLARSHIPS/GRANTS
The Vogue Definition Beauty Concepts has taken embarks on an initiative to offer scholarships and
stipends to students who are customers of children of customers at the secondary and Tertiary levels of
education.
The following requirements must be met to be consider;
An acceptance/status letter from institution to be enrolled
Two recommendations from a Justice of the Peace, Minister of Religion or Principal Proof of
relationships (Birth Certificate)
Last Report Card or CSEC/CAPE results; eight or more distinctions.
Please complete the application form below and submit by Friday, February 15, 2017.
Yours truly,
______________
Name of Student
Manager
-------------------------------------------------------------------------------------------------------
SCHOLARSHIPAPPLICATION
Customer’s Account No. _________________________
NAME OF STUDENT: _______________________________________________________ Surname
First Name Middle Name
ADDRESS: ________________________________________________________________
Lot No. District Parish
Manuscripts
Manuscripts
A manuscript is a handwritten or rough draft typed document that usually contains errors to be
corrected. The manuscript my contain abbreviations that must be spelt out and corrections signs,
symbols or marks that must be interpreted and applied.
Perseverance Recreational Club
Report of Executive
The Executive of Perseverance Recreational Club hereby presents its Annual Report along with the
audited account of the Club for the year ended 31 December, 2016.
Activities
The Club is a non-profit-making organization founded to organize sporting activities for the unlift
of its members. During the year there were monthly card games’ among members at club house. Six
games of cricket were played – two at the Perseverance cricket ground & other four at other districts.
Executive
The following persons serve as members of the executive:
Paul Williams Harry Paul
Sundar Ramdeen David Singh
Malcolm Rahaman Roy Mangal
Rajnath Seeram Charlie White
Fixed Assets
The value of fixed assets moved from $10,000.00 at the beginning to $12,000.00 at the ending of
the year. As set out in the Balance Sheet.
Financial Results
The surplus for the period after all expenses were paid was $725.00 as set out in the Income and
Expenditure Account.
Auditors
It has unanimously been, agreed that Mr. Sankar Persad, the Auditor, be reappointed for the
club for the ensuing year.
By Order of the Executive
Donald Boodram
Hon. Secretary
27 January, 2016
A pastime enjoyed by members
Son of one of the Founders of the Club
Tabulation
A systematic way to process orderly arrange and present statistical information or data in tables so facts
and figures become more meaningful and easily understood. In general classified in three parts: Simple
Tabulation or One-Way Tabulations, Double Tabulation or Two-Way Tabulation and Complex
Tabulation.
WGS High School
Grade 11B End-of Year Examination Results
Students Name
Electronic Document
Office Principles of Preparation &
Administration Accounts Management
Last Name First Name % % %
ATKINSON Camille 93 84 90
BARTLETT Marisha 76 64 88
BENJAMIN Stacy-Ann 95 94 86
B CAMERON Janice 99 89 88
U DANTE Kenisha 85 71 90
SI FARQUHARSON Shana-kay 73 75 93
N FRAY Danjell 93 73 80
ES
HOLMES Lacey-Ann 80 86 87
S
D LOUNGES Shari-Ann 88 82 100
EP PARKINSON Kaye-Ann 97 77 73
A PAYNE Tiffany 74 79 78
R RADCLIFFE Taniesha 98 65 85
T
RITCHIE Safari 78 89 89
M
E ROSE Cassandra 100 79 96
N SMITH Kerry-Ann 90 88 79
T SOUTEE Grace-Ann 100 75 73
Average Grade 88.6875 79.375 85.9375
Lowest Grade 73 64 73
Highest Grade 100 94 100
Committee Documents
Documents prepared in advance of the meetings by a secretary of a club or an organization are
called Committee Documents. Examples include Minutes of a Meeting, Notice of a Meeting,
Ordinary Agenda and The Chairman’s Agenda.
Piece#5: Notice of a Meeting with an Agenda Kelsey Christian
Voluntary Carer ‘s Association- Notown Branch
The meeting of the Committee of the Voluntary Carer’s Association to be held in the
Community Hall, Notown on Tuesday January 10,2013 at 12:30pm.
Agenda:
1. Called to Order
2. Prayer
3. Apologies for Absences
4. Minutes of Last Meeting
5. Confirmation of Minutes
6. Matters Arising
7. Correspondence
8. Newsletter
9. Future Programme
(a) Talk by Dr. Dily’s Folkland
(b) Millifield Home for the elderly
10. Any Other Business
11. Date of Next Meeting
12. Adjourment
Piece#6: Chairman’s Agenda Kelsey Christian
Voluntary Carer’s Assoication- Notown Branch
The meeting of the Committee of the Voluntary Carer’s Assoication to be held in the Community Hall,
Notown on Tuesday January 10, 2013 at 12:30pm.
CHAIRMAN’S AGENDA
)1. Call to Order
)2. Prayer – Mrs. Paula Smith
)3. Apologies of Absence
)4. Minutes of Last Meeting
)5. Confirmation of Minutes
)6. Matters Arising
a) Mrs. Jones Project on New Lane
b) Secretary’s Return
)7. Correspondence
)8. Newsletter
)9. Future Progamme
a) Talk by Dily’s Falkland
b) Millifield Home for the Elderly
)10. Any Other Business
)11. Date of Next Meeting
)12. Adjournment
Simple and
Advanced
Display
Display Work
Documents created with elements of creativity using features in a word processing application.
Examples includes Flows Charts, Progammes, Organizational Charts, Newsletters, Graphs and
leaflets.
Piece8: Organizational Chart Kelsey Christian
Minister of Education
Board of Management
Principal
Vice Principal
Bursar
Guidance Counsellors
Head of Department Year Coordinator
Subject Teacher
Form Teacher
Student Council
Cabinet
Prefect Body
Student
Legal
Documents
Legal Documents
Documents enforced by law are called Legal Documents. Documents such as leases and contacts
are considered as legal documents.
KINGSTON,JAMAICA
1. Parties: This is made on November 23,2016 between JOSEPH FRAISER of 14 Laden
Way,Kingston, hereinafter called the Landlord and KRISTEN LATIBEAUDIERE of 12
Grange Hill, St Andrew, hereinafter called the Tenant.
2. Properties: Landlord hereby lets the 10 000 square feet commercial property known as 142
and 143 West Trade Way, Best Variety Mall, Kingston 10, to Tenant for terms of this
Agreement.
3. Term: The term of this Agreement shall be for one year beginning on November 23, 2016
and ending on November 23, 2017.
4. Rent: The total rent said for property shall be THREE HUNDRED AND SIXTY
THOUSAND DOLLARS (360,000), to be paid by the Tenant monthly in amounts of
THIRTY THOUSAND DOLLARS (30,00) due and payableon the first day of each month.
5. Security Deposit: Tenant shall deposit with the Landlord SIXTY THOSAND DOLLARS
(60,000) to be held as security deposit. This deposit will be returned in full when the lease
expires if, after inspection by the landlord, the premises are in good condition (normal wear
and tear expected) tenants owes no back rent.
6. Subleasing: Tenant shall not leased or subleased nor assigned the premises without a written
consent of the Landlord (but consent of the Landlord shall not be unreasonably withheld).
7. Access to Premises: Landlord may enter premises at reasonable times for the purpose of
inspection, maintenance or repair, and to show the premises to buyers or prospective tenants.
8. Notice of Access: In all instances, except for emergency or abandonment, the Landlord shall
give 24hour notice prior to such an entry.
9. Maintenance of Premises: Tenant agrees to occupy the premises and shall keep in good
condition, reasonable wear and tear excepted, and shall not make any alterations without the
written consent of Landlord.
10. Use of Premises: Tenants agree to not usethe premises in such a manner as to disturb the
peace, quiet, security and safety of the other tenants in the building and the immediate
neighbors. Tenant further agrees not to maintain public nuisance ad to conduct strictly legal
activities on the premises.
11. Termination: Tenant shall, upon termination of this Agreement,vacate and return the
premises in the same condition that it was received, less reasonable wear and tear, and other
damaged beyond the control of the Tenants.
12. Renewal: This Lease will automatically renew for a period of TWELEVE months if neither
party ends the Lease at the end of original term or the end of any renewal term and if
Landlord does not send a renewal notice.
SIGNED SEALED AND DELIVERED
by the within named JOSEPH FRAISER
in the presence of
….……………………………….
………………………..
WITNESS
JOSEPH FRAISER
SIGNED SEALED AND DELIVERED
By the within named KRISTEN
LATIBEAUDIERE in the presence of
….……………………………
.
…………………………..
WITNESS
KRISTENLATIBEAUDIERE
Piece #10: Employment Contract Kelsey Christian
Vogue Definitions
Employment Contract
This employment contract is hereby entered into between VOGUE DEFINITIONS of Lot 666, Fort
Totten
Drive,Block 2b, Garveymeade, St. Catherine, hereinafter called “the Employer” and SADE GOLDING
of
42 Hayling Court, Portsmouth,St Catherine, hereinafter called “the Employee”, with effect from
Thursday, 1st day of September, 2014.
WHEREAS the Employer desires to obtain the benefit of the services of the Employee desires to rende
such services on the terms and conditions set forth,the parties as follows:
Job Title: Nail Technician
Job Description: The Employee is hired to render the services of a nail technician on behalf of the
company. This includes performing manicures and pedicures, including nail
art, application of artificial nails, nail repair and other specialised hand and foot
treatments.
Level of Risk: The Employee will be required to use a variety of instruments including but not
limited to: pedicures bath basin, electronic nail file and nail kit.
Work Address: Lot 666, Fort Totten Drive, Block 2b Garveymeade, St Catherine.
Remuneration: The Employer agrees to pay the Employee on a comission basis per fortnight.
The employee will receive a basic wage of $3000 per week along with a
commission of 60% of each work done.
Hours of work: Monday to Friday-- 9:00a.m. to 5p.m. with on hour paid lunch break from 12
noon to 1:00p.m. The employee is not required to work weekends and public
holidays.
Vacation Leave: Upon completion of three months’ probation period, the Employee is entitled to
ten (10) working paid vacation leave per year, to be increased in increments of
two days per year worked to a maximum of twenty (20) working days per year.
Sick Leave: If the Employee is ill and unable to attend work, the Employee should inform the
Employer as soon as possible to enable other arrangements to be made. The
Employee is allotted a maximum of ten (10) days’ paid sick leave per year.
Pension/Insurance: The Employee has the option to participate in the subsided group health
insurance and pension plan offered by Jamlife Insurance Company Limited.
Grievance/Discipline: Please peruse the attached document of the Employee Grievance and
Disciplinary Standards.
Termination Notice: This contract may be terminated by either party with seven days’ notice in
writing. Notwithstanding this, the Employer reserves the right to immediately
terminate employment in the case of gross misconduct as outline in the
attached Employee Grievance and Disciplinary Standards.
Redundancy: Employment may be with five (5) days’ pay if the position becomes
redundant.
Bibliography
Webster,M (1993). Business Correspondence. March 14,2017, from
https://en.wikipedia.org/wiki/Business_correspondence
Schoology (2016). Manuscript. March 14,2017,from
https://app.schoology.com/course/788686403/materials/gp/788765731
Mifflin,H (2011).Tabulation. March 17,2017, from
https://www.thefreedictionary.com/tabulation
Mifflin,H (2011).Committee Documents. March 17,2017, from
https://www.thefreedictionary.com/committee-documents
Mifflin,H (2011).Display Work. March 17,2017, from
https://www.thefreedictionary.com/display-work
Mifflin,H (2011).Legal Documents t. March 17,2017, from
https://www.thefreedictionary.com/legal-documents
