DOUGLAS NYAEGA GWAKA
Phone :0721217018 Email:nyaegagwaka@gmail.com
SUMMARY
Driven accountant with over 11 years of experience specializing in accounting, auditing,
budgeting, and payroll for diverse organizations. Advanced knowledge of generally accepted
accounting principles and practices. Fosters transparency, understanding, and ownership of
financial reports and financial and operational metrics across the organization—a thorough
knowledge of applicable laws, regulations, public finance, and external reporting.
KEY SPECIALTIES
❖ FINANCIAL MODELING: Facilitate the assignment of varied economic analyses to staff,
provide professional oversight of work, and facilitate dissemination of research within
company or for outside publication. Review over model using established quantitative
methods.Run against data provided by business unit or extracted from appropriate
database
❖ GRANT MANAGEMENT: Budget development, expenditure tracking, and reporting to donors
on multiple contexts.
❖ FINANCIAL REPORTING: Prepare accurate and timely financial reports for internal and
external stakeholders, including donors, board of directors, and senior management as per
strict Donor requirements.
❖ TAX AND RELATED STATUTORY REGULATIONS: Well versed in various taxes
(VAT,income tax and withholding) with knowledge in the preparation of statutory
payments i.e. PAYE, NSSF, NHIF and payroll management.
❖ ICT COMPETENCY: Proficient in windows environment and competent in Microsoft Office
Application suites. Experienced in navigating accounting software which include; Microsoft
Dynamics Navision ERP, Sage Pastel, QuickBooks pro.
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❖ MONITORING AND EVALUATION: I am well versed with the dynamics of the daily
operations in my tasked field to ensure policies are adhered to and there is good service
delivery
❖ ORGANIZATION SKILLS: Ability to work in a fast-paced environment and to deliver
results in time regardless of the pressure from work.
❖ INTERPERSONAL AND COMMUNICATION SKILLS: Excellent at one-on-one
interaction,phone conversations and emails and can blend into any environment with sound
excellent verbal and non-verbal skills.
KEY ACHIEVEMENTS
❖ Made recommendations on procedural improvements and contribute to the training of staff
and partner staff in the areas of accounting, finance, and compliance to financial procedures.
❖ Instituted Internal controls that significantly reduced the risk of loss of assets and
increase the reliability and accuracy of all the accounting and finance operations.
❖ Developed financial controls that successfully scaled as the company grew from ksh.20
million to ksh.30 million of revenue per month. No material weaknesses noted by
auditors during that period.
❖ Built relationships within the Firm, both domestically and internationally, to have the
resources necessary to meet clients’ informational needs in less than 24 hours.
❖ Assisted in Setting up budget to actual reports as specifically requested by department
heads. Resulted in increased use of reports and quicker decision-maker attention to
variances.
❖ Accelerated the month-end closing process to the 5th calendar day of every month.
❖ Met with individual department heads to understand how they wanted to receive their
budget to actual information and defined reports that met their needs. Resulted in
increased use of reports and quicker decision maker attention to variances.
❖ Arranged and conducted a financial review to identify key areas of overspending and reduce
outgoings by 450,000 kes per month.
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WORK EXPERIENCE
CRAWN TRUST FINANCE & ADMINSTRATION OFFICER
SEPTEMBER 2023 – TO DATE
KEY AREA ACTIVITIES
Budgeting
❖ Align Annual workplan with budgets and expenditure heads
❖ Support the program’s leadership in managing all financial operations of the
program, including accounting and reporting, cash management, and budget
management.
❖ Provide feedback to all Sub recipients on grants performance.
❖ Work closely with Grants Manager to ensure accurate and timely
disbursement and liquidation of sub-award expenses. Ensure a
comprehensive review of partner budgets.
❖ Maintain an updated grants matrix for each sub awardee that informs
regular decision making as well as used as a reference tool when
reviewing partner cash requests.
Financial ❖ Provide on-site mentorship to program officers and capacity development to
management them to plan, implement, monitor and report on grants awarded.
❖ Provide monthly management reports to the executive and relevant program
leadership, including expenditures by fund and county, sub grantee reporting and
other financial information, in a timely and accurate manner.
❖ Assist in drafting the departmental Operating Budgets by inputting financial data
from various funding streams, ensuring that financial data align with restricted
award spending plans.
❖ Work with the Pre and Post Award team to ensure that financial and other internal
processes are followed
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Program Support ❖ Create a work atmosphere conducive for professional growth and development of
& Capacity personnel at all levels by implementing and ensuring all staff are effectively using
Sharing
the performance planning and management system, establishing performance
expectations, and regularly providing constructive feedback.
❖ Promote accountability by conducting staff annual performance reviews with
direct supervisees and ensuring that supervisory staff do the same.
❖ Contribute to country team building efforts and ensure the integration of all team
members into relevant decision-making processes.
❖ Provide finance and accounting training and mentoring support to partners, in
accordance with partner project support plans, with a focus on supporting the
partner to strengthen financial management systems and capacities that are
responsive to the needs of the partner
LIFENET INTERNATIONAL FINANCE AND ADMINSTRATION OFFICER
JULY 2020 TO AUGUST 2023
KEY AREA ACTIVITIES
Payroll ❖ Processing of monthly payroll
Processing
❖ Preparation and filing of monthly tax and other statutory returns in
compliance with statutory requirements.
❖ Review of payroll reports to ensure accurate tax computations and
❖ Monitor any changes in income tax and other legislations.
❖ Generation of salaries journal and all other payroll related expenditure
for posting into the accounting ledger.
❖ Monthly reconciliation and allocation of payroll reports and control
accounts.
❖ Preparation and distribution of monthly payment schedules with the
relevant institutions, e.g. Sacco, provident fund, insurance,
HELB, NSSF, NHIF, NITA etc.
❖ Share on a monthly basis staff cost allocation report with finance team
members to aid in financial reporting.
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production manager to locate and dispose of obsolete inventory
Stakeholder ❖ Maintain a good relationship with all statutory bodies and other
Relationship and
organizations with regards to staff payroll and compliance.
Support
❖ Participate in seminars, trainings and workshops organized by the
various statutory and non-statutory bodies.
❖ Avail payment records and receipts to the various statutory bodies
when reviewing the organizations compliance record.
❖ Interpret/provide breakdowns of employee pay information and tax
returns to statutory bodies upon request.
❖ Review and advise on employee eligibility to take up Sacco loans,
personal insurance or other financial commitments based on the
statutory 1/3 rule restrictions.
❖ Prepare and distribute relevant payroll reports based on the needs of
the organization.
❖ Address payroll related queries within the stipulated timelines
Audit ❖ Participate in internal, external and project audits by providing
❖ Provide Relevant payroll documents and clarify any queries on payroll
matters.
❖ Safe keeping of all statutory payment receipts and returns for future
reference by management, audit team and the various statutory
bodies
❖ Implement audit recommendations within the stipulated timelines.
❖ Participate in both annual and bi-annual stock take.
Grant ❖ Manage financial aspects of grants, including budget development,
management
expenditure tracking, and reporting to donors.
❖ Work closely with program teams to ensure that grant funds are utilized in
accordance with donor regulations and project objectives.
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Financial ❖ Ensure confidentiality and safe keep of employee payroll information.
Management:
❖ Oversee the day-to-day financial operations of the NGO, including budgeting,
cash flow management, and financial reporting.
❖ Develop and monitor annual budgets in collaboration with program managers
and senior leadership.
❖ Ensure compliance with donor financial requirements and reporting deadlines.
❖ Implement and maintain strong internal controls to safeguard the organization’s
assets and ensure accuracy of financial data.
Procurement ❖ Coordinate procurement planning by Departmental heads to prepare the
Annual Procurement Plans with specifications for goods and services and
providing budgetary estimates to achieve a more strategically planned
procurement function for the organization.
❖ Prepare Purchase Orders/Service Orders on the Sun6 software and obtain
signatory authorization before dispatching to suppliers. As a Secretary to the
Procurement Committee, ensure scheduling of meetings to evaluate, analyse
and review purchase documents.
❖ Make recommendations on procedural improvements and contribute to the
training of DCA and partner staff in the areas of accounting, finance, and
compliance to financial procedures.
❖ Liaison with procurement, logistics and Programmes staff for timely processing
of valid payments.
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CHILD FUND -KENYA FINANCE OFFICER
FEB 2016 TO JUNE 2020
KEY AREA ACTIVITIES
Budget ❖ Providing budgetary implementation support, Financial and Management
Accounts reports as may be required periodically to both Management Team
and the Board.
Decision making ❖ Providing objective and technical advisory to the Board and Management
over critical financial decision such as working capital, dividend, financing
and investment ventures.
❖ Work in close collaboration with peers to ensure that Management Team and
Board are provided with timely Management Accounts, Financial reports,
information and advisory to facilitate informed decisions.
Auditing ❖ Facilitating external and internal audits and Implementing recommendations
of performance reviews, internal and statutory audits in a timely manner
❖ Filing all finance records and make it available for internal / external audit and
review and trace all documents trail.
Taxation ❖ Work under supervision of the senior Accountant; hence exercise overall
supervision at Finance and Accounting function, providing leadership while
ensuring the team is motivated.
❖ Ensuring the department maintains proper books of Accounts, and records
while ensuring integrity of the accounting process and computerizedreporting
systems with adequate periodic data back-ups.
Coordination ❖ Maintaining positive and cordial working relationships across other functions
of the Company both vertically and horizontally.
Human Resource ❖ Make recommendations on procedural improvements and contribute to the
training of DCA and partner staff in the areas of accounting, finance, and
compliance to financial procedures.
Fund ❖ Make recommendations on procedural improvements and contribute to the
Management training of and partner staff in the areas of accounting, finance, and
compliance to financial procedures.
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AFRIASIA SEEDS E. A LTD ACCOUNTANT
NOV 2013 TO NOV 2015
KEY AREA ACTIVITIES
Reports ❖ Timely and accurate preparation of payments and related reports
Taxation ❖ Preparation, submission and ensuring compliance with statutory returns and
regulations
❖ Ensure timely monthly, quarterly, and annual returns to IRA and KRA and
other bodies
Accounting ❖ Ensure completion of all General Ledger accounts reconciliations as per
agreed timelines.
❖ Accuracy and completeness of monthly bank reconciliation.
Asset ❖ Preparation and updating of the Asset register.
Management
PKF AUDITORS AUDIT ASSISTANT
JAN 2009 TO OCTOBER 2012
KEY AREA ACTIVITIES
Documentation ❖ Document systems and standard procedures with a view to improving
internal controls.
Reporting ❖ Perform research/ obtain background information related to the subject
audited.
❖ Prepare reports and compile documentation supporting audit observations.
❖ Search for, retrieve, compile, assemble and archive a variety of data from
computer files, records, report from other sources.
❖ Maintain archives of all audit related files.
Financial ❖ prepare the financial reports and ensure compliance with the tax regulations
Accounting
Internal ❖ Evaluate the operating effectiveness of internal controls over financial
Controls reporting
PROFESSIONAL AFFILIATIONS
MEMBERSHIP PROFESSIONAL BODY
No.
20654 Institute of certified public accountants of Kenya
2092 Institute of fraud examiners
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TRAININGS AND CERTIFICATIONS
DATE ORGANISATION
March 2024 Data protection course (Strathmore university)
Dec 2023 Professional Enhancement workshop (ICPAK)
Feb 2022 Budget Formulation, implementation, management and control
(Save the Children)
May 2021 Emerging trends on international logistics (DHL)
Nov 2020 Balanced score card workshop A Practical Approach- (PKF)
July 2020 Pre-qualification of suppliers. how to get it right- (KISM)
Nov 2018 Income tax workshop- (KRA)
Nov 2019 Professionalism, ethics and procurement performance (PWC)
Oct 2018 Gateway to grants workshop – (World vision)
Jan 2018 Mastering excel for professionals (Excel Consultants)
ACADEMIC AND PROFESSIONAL
DATE ORGANIZATION
2016 Bachelor of Commerce (Finance option)- Kenyatta University
2010 Certified public accountant (1-3) - Mwangaza college
2009 Computerized Accounting- IAT
2003 Kenya Certificate of Secondary Education- Nico High School
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INTERESTS & ASPIRATIONS
❖ To engage in a career that will allow for progress in terms of expertise, socio-
economic development, and innovation through exposure to new ideas for professional
growth, as well as the growth of the company.
❖ As a member of ICPAK, I keep a keen eye on the latest information in the field of
accountancy. I also enjoy attending events and conferences in a bid to learn more
about emerging issues in the industry
❖ To continually build my capacity through education innovative research and training.
❖ To remain competitive in the sub market by consistently maintaining,
excellence and commitment in all assignment undertake.
REFERENCE
Joseph Kirori
Program manager
Lifenet International(k)
Mobile:+254 726 382 631
Stephen Itiakorit
Resource Mobilisation and Partnership Development Advisor
Crawn Trust
Mobile: +254 71220446
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Isaac Mbugua kahacho
Program Manager
Child Fund -Kenya
Mobile: +254720349256
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