Exploring Event Management

Applications
 123Signup
• 123 Event Manager is scalable, so it can be
used for both smaller (employee
• meetings, stockholder meetings, alumni
meetings, and so forth) and larger (trade
shows, fundraisers, conferences, and so on)
events.
• The application handles a combination of front-office
and back-office tasks.
• Front-office tasks include defining and marketing
events, automatically generating informational web
pages and registration forms, and marketing your
• event via targeted email messages. Back-office tasks
include event registration, badge printing, payment
collection, and database management.
• The program even provides real-time reports on
registrations, attendance, collections, and other key
factors.
 Acteva
• Acteva (www.acteva.com) offers online event
registration and payments.
• Using Acteva’s web-based solutions, you can
handle event registration , ticketing, and
payment handling (via any major credit card)
directly from your own website. You can then
sort and manage all event registration data
online.
• You start by creating what Acteva calls an
Active Page for your event;
• this is simply a web page with built-in
payment handling and data processing.
• After you’ve published your event page, you then
use Acteva’s EventMail service to send out
notification of your event to potential attendees.
Interested parties
• then visit your Active Page to register and pay for
the event. Acteva processes and confirms event
registr ation and sends an email confirmation to
the participant.
• You can then use Acteva’s online event
management tools to generate will call lists, meal
preference lists, name tags, badges, and the like.
 Conference.com

• The company offers a wealth of features for

events big and small. You get wizard-based event
setup, real-time credit authorization,
customizable web pages and forms, onsite
processing, and the like. When an event
participant submits his registration via your
custom-designed web form, the application
• automatically updates the database on
Conference.com’s web servers, so your
information is always up-to-date.
• Appointment Manager, an online meeting
scheduling application.
• This module enables attendees to self-schedule
one-to-one sessions with other participants at
your event, within time slots that you predefine.
• Credit Card Manager, offering real-time credit
card authorization integrated into the
registration process.
• Email Manager, an email broadcasting utility
that dynamically pulls recipient names from your
registration data.
• Export Manager, an export/import utility that
lets you copy the data from one event to another
event in your database.
• Hotel Manager, a professional room block
management tool tightly integrated with the
company’s Registration Manager module.
• Each room type is defined with its own price,
description, and starting inventory; as a room is
sold, the nightly inventory for that room type is
automatically adjusted.
• Lead Track Manager uses bar code technology to verify
session attendance and provide lead tracking services to
exhibitors.
• Profile Manager links member, employee, customer, and
prospect
• databases with your conference registration processing,
enabling attendees to authenticate themselves through a
login web page.
• Registration Manager is the core module of
Conference.com’s Event Manager systems. This module
contains the accounting engine, report engine, a graphical
report library, and other functions that integrate
directly with other modules in the suite.
• Survey Manager enables you to create
professional-looking online surveys
• at any point in the event process. You can solicit
pre- or post-event attendee surveys;
• Survey Manager lets you email invitations with
hyperlinks that take the user to the correct
survey form.
• Travel Manager, which helps you manage
ground transfer services between multiple
airports and event hotels.
 Cvent
• Event Registration, including online event
registration, branded event websites, data
collection, and generation of name badges and
mailing labels
• Email Marketing, with automated invitations,
“save-the-date” reminders, confirmations, and
post-event “thank you” messages
• Secure Online Payment Processing, which lets
you accept payment by all major credit cards—
and offer “early-bird” discounts to motivated
• participants
• Housing and Travel Management, which
provides a one-step process for attendees to sign
up, pay, get a hotel room, reserve an airline flight,
and receive all relevant follow-up
communications
• Contact Management, which creates a
professional directory or address book from all
entered participant information
• Budget Management, which helps you build,
track, and analyze budgets for your events
• Custom Event Websites, which helps you launch
a custom website for your event—complete with
onsite promotion of event sponsors
• Event Workflow Management, which helps you
manage the entire event planning process from
start to finish, complete with to-do list
emails for event staff.
• Event Calendar, a web-based calendar that
displays all events open for registration
• On-Site Functionality, which enables you to
check in attendees as they arrive onsite,
provide self-registration kiosks, print session
attendee lists, create bar-coded name badges,
and process live credit card payments
• Event Reporting, which lets you access event
data in real-time via a library of standard and
custom reports
 Event Wax
• Event Wax performs many of the same
functions as the more fullfeatured programs.
You can schedule multiple events, send out
email invitations, create event web pages,
enable attendee self-registration, and the like.
• You can even sell tickets for your event, with
different types of tickets at different prices.
 eventsbot
• eventsbot to plan and manage your event, sell
tickets in your choice of currency, collect
• credit card payments, and even promote your
event with major search engines and event
directories.
• Creating a new event with eventsbot is as easy
as filling in a few web forms.
• You can then activate ticket selling for the
event, which takes place on this web page.
After that, eventsbot handles ticket and
attendee management for your event.
 RegOnline
• Like eventsbot, RegOnline (www.regonline.com)
offers online event registration and payment. You
use RegOnline to create a website for your event,
create web-based registration forms, accept
credit card payments, send automatic
• email reminders and confirmations, print name
badges and room signs, and generate all manner
of custom reports. The application also handles
the reservations of individual hotel rooms and
room blocks.
 Setdot
• Setdot (www.setdot.com) isn’t really for large
corporate events; it’s more of a stylish web-based
way to schedule and manage smaller personal
events and activities. Setdot lets use choose from
various preset themes for your event web
• page. It even displays maps and directions to
events. And, although it’s mainly for smaller
events, it does manage guest responses and
messages.
 Tendenci
• You create an event calendar, which you
embed in your own website. When an
interested party clicks an event link, he’s taken
to a dedicated page for that event, where he
can see more information and register online.
You can then manage the attendee data, print
name tags, and the like.