Jakarta, 6 February

Mr. Fajri Arfasia

TRACTION ENERGY ASIA
Jl. Cempaka III No. 8
RT. 02/09, Cipete Utara
Kebayoran Baru
Jakarta Selatan

Subject: PROPOSAL-FULLBOARD MEETING TWIN PACKAGE;

FULLBOARD MEETING SINGLE PACKAGE ;
FULLDAY+DINNER PACKAGE & FULLDAY MEETING PACKAGE

Dear Mr. Fajri,

Greetings from Millennium Hotel Sirih Jakarta!

Thank you for choosing our hotel to be the venue of your Meeting scheduled on the dates
specified below. As such, I am pleased to confirm the following special rate and arrangement
exclusive for this event:

Package Rate : Fullday + Dinner Meeting IDR 550.000,- net per person
Fullday Meeting IDR 450.000,- net per person
Room + Breakfast IDR 775.000,- net per person

Above rate includes :

• Use of meeting room for 8 (Eight) hours for fullday
(1x Lunch and 2x Coffee Break)
• Memo-pad and pencil for each participant
• 1 (one) LCD Screen and 1 (one) Projector,1 (one) flipchart and markers
• 2 (two) Microphones and standard sound system; Wifi internet access (50 Mbps)
• Service charge and prevailing government tax

We will assist you in sourcing suppliers to meet your requirement should you need any other
equipment that are not on our list and its cost will be borne by you. Rest assured that you will be
provided with the equipment that was agreed upon which will be tested and set-up prior to the
start of your event.
EVENT ARRANGEMENT
Date Time Event Type Venue Set-up Number of
Persons
6 & 8 Mar 08.00-22.00 Full day Meeting
2024 2xCoffee Break TBA TBA 97 Pax
1xLunch
1xDinner

TOTAL AMOUNT:
DESCRIPTION RATE QTY UNIT QTY UNIT TOTAL
Fullday + Dinner Mtg Pkg (6 & 8 Mar '24) 550,000 97 Pax(s) 2 day(s) 106,700,000
Accommodation (5 - 8 March 2024) 775,000 50 Room(s) 3 day(s) 116,250,000
TOTAL 222,950,000

TERMS AND CONDITIONS:

ROOMING LIST
The hotel must receive the rooming list by Friday, 13 February 2024

GUARANTEED ATTENDANCE
The hotel will prepare the food based on the guaranteed number of guests / attendees as
indicated above with a 5% allowance for the overflow.

In the event of an attendance turn out of more than 5%, the hotel after being authorized by the
organizer shall prepare the additional food requirement based on the Chef’s discretion. Charges
will be made according to the guaranteed number of persons plus the additional guests /
attendees.

The number of attendees should be reconfirmed by the client / organizer to the hotel at the latest
by 12:00 noon, 3 (three) days prior to the event. The hotel reserves the right to move the venue
of the event / meeting if the final guaranteed number of attendees turns out to be lower than
these numbers.

ELECTRICAL USAGE
The hotel provides a maximum electric power of 5.000 watts for each event/meeting. In case of
additional power requirement, the hotel will charge of IDR 100.000++ per kwh. All equipment
brought in during the event/meeting which will require electrical power must be properly
coordinated with the Banquet Office so that necessary assistance could be provided.
FORCE MAJEURE
Neither party may be held liable for any act, omission or circumstance due to an event beyond
their control which that party could not have avoided with a reasonable effort, providing it advises
the other party in detail and in writing, as soon as possible after the occurrence of the said event,
and that it takes reasonable steps to remedy the situation quickly and remove the cause of those
acts, omissions or circumstances. These acts, omissions or circumstances shall include but not
be limited to:

War, declared or undeclared, revolution or action taken by public enemies; riots or civil
disturbances; strikes; lock outs or work stoppage; city lockdown; acts of God; fire, floods, storms
& earthquakes; constraints imposed by any government or public authority; or any other cause
that is reasonably beyond the control of one of the either party. The duty to remedy any one of
these causes quickly in no way includes the duty to end strikes or industrial conflict by accepting
the demands of the other party or parties.

CONTROLLING
Millennium Hotel Sirih reserves the right to inspect and control all room and private functions.
Liability for damages within the premises will be charged accordingly. Unless prior approval has
been obtained, food and beverage items from outside cannot be brought into the hotel. Any
form of entertainment and presentation related to audio output (i.e. live band, karaoke and disco),
requires approval from the Hotel prior to the event. The Hotel reserves the right to control the
volume of such entertainment or presentation for the comfort of other hotel guests.

FOOD & BEVERAGE DISCLAIMER

Please note that the Millennium Hotel Sirih Jakarta takes no responsibility whatsoever for any
excess food or beverage items taken from the private buffet & brought out of the hotel for
personal consumption. This is due to the fact that hotel has no more control or any way of
ascertaining the safety and hygiene of this food and beverage items once outside the hotel
premises.

FOOD AND BEVERAGE SERVICE

Private lunch or dinner buffet may be served at the foyer or inside your meeting room for events
with 50 participants and above. Events with less than 50 participants will be directed to Café Sirih
Restaurant to partake of the buffet thereat. A family style set menu will be served if buffet is not
available. All food services will be in accordance with the local authority’s health protocols.

LIABILITY
The Hotel reserves the right to refuse or cancel event or function which may damage the Hotel’s
reputation or may affect its business and security. The hotel will not be responsible for any
damage or loss of any equipment brought in by client into the hotel. The client agrees not to put
any signs, displays, and streamers on electrical connections without permission from the Hotel
and client agrees not to drive nails and screws into permanent parts of the Hotel or its property.
Damage arising in consequence of the above worth will be charged to the client.
VENDORS / FREE LANCE PHOTOGRAPHER / VIDEOGRAPHER
The hotel will not allow any vendors / free-lance photographer / videographer to enter the
banquet areas, if permit is not obtained from the former. The hotel reserves the right to dispose
any backdrops, banners, posters and other decorative items after the event.

EXTENSION ON USE OF MEETING ROOM / VENUE

An additional fee of IDR 1,000,000 nett will be charged per hour for the extended use of the
venue beyond the contracted time. Extension of the use of the venue is always subject to space
availability.

CAR PARK PASSES

5 (five) complimentary vouchers will be given to the organizing committee.

TERMS OF PAYMENT
• 50% deposit upon signing of confirmation & 50% to be paid 48 hours before start of event
• Payments may be made via bank transfer payable to :
PT. MILLENNIUM SIRIH JAKARTA HOTEL
BANK MANDIRI CABANG KEBON SIRIH JAKARTA
JL. TANAH ABANG TIMUR NO. 1-2 JAKARTA PUSAT
ACCOUNT NUMBER: 121-0004217547

Kindly send us a copy of the proof of Bank Transfer to Mr. Cepy (Credit Manager) via scanned
attachment and email to: cepy.tresnantara@millenniumhotels.com.

CANCELLATION / POSTPONEMENT / AMMENDMENT

• Subject to space availability, the hotel allows postponement and change of dates
without penalty.
• Unless agreed by the hotel, rates are subject to increase in the event of postponement
or change of dates.
• Payments made are non-refundable but may be used for future events in case of
cancelation.
ANTI-BRIBERY
Each party shall comply with all applicable laws relating to Anti-Bribery and Anti-Corruption
including but not limited to the Bribery Act 2010 of the United Kingdom, Indonesia Anti-Corruption
act (UU No. 30 / 2002).

Neither party shall offer or agree to give any employee, agent or representative of the other party
any gift or consideration of any kind as an inducement or reward for doing or for bearing to do or
for having done or forborne to do any act in relation to the obtaining or execution of this contract
or for showing or forbearing to show favor or disfavor to any person in relation to this contract.

In the event of any breach of this clause by either party or by anyone employed by it or acting on
its behalf (with the knowledge of that party), the other party shall be entitled to terminate this
contact

Authorized signatory / signatories to sign all the bills and / or documents at the hotel:
No NAME POSITION MOBILE NUMBER

We trust that you will find everything in order. To immediately facilitate your requirements, please
countersign on every page and sign the space provided below and return to us. For further
inquiries, please feel free to email me at titiek.setijawati@millenniumhotels.com or call me on
my mobile 08161808724.

Thank you and we look forward to be of service to you.

For & in behalf of

Millennium Hotel Sirih Jakarta

_______________________
Titiek Setijawati
Senior Account Manager