International Journal of Scientific Research in Computer Science, Engineering and
Information Technology
ISSN : 2456-3307 Available Online at : www.ijsrcseit.com
doi : https://doi.org/10.32628/IJSRCSEIT
Event Booking System
Bathini Pravalika, 2Gaddam Rucheshyaa, 3Gundlapally Rishitha
1
1Assistant Professor, Department of CSE, Bhoj Reddy Engineering College for Women, Hyderabad, Telangana,
India
2,3Student, Department of CSE, Bhoj Reddy Engineering College for Women, Hyderabad, Telangana, India
ARTICLEINFO ABSTRACT
Venue booking system is a web application in which dealers and customers can
Article History:
add and book the events based on their location, availability, and area. This
Accepted: 01 July 2023 makes the workload simple for users to book an event they need to search for it.
Published: 14 July 2023 In this application, the user needs to be registered and log in to log in the user
will search for venues by giving the location if the venues were present in the
particular location.
Publication Issue The user will see the full information about the venue and if is interested he will
Volume 9, Issue 4 book the request will be sent to the organizer who added the particular venue
July-August-2023 and if he is available according to the date he will accept and the user will the
status that the booking is confirmed.
Page Number In The Proposed System the customer need not go anywhere he can just get all
110-113 information about events in a single click. The Customer needs to register need
login there he can find the list of events which are added by the Dealer and he
can book by checking the availability. Then customer needs to wait for the
response and if he confirms he can take part in the event.
Keywords : Dealers, Customers, Venues, Organizer, Customer.
I. INTRODUCTION This is an Online Venue booking system software
project that serves the functionality of an event
Generally, in the existing system customer has no idea manager. The system allows only registered users to
of which events are going on and when they are taking login and new users are allowed to resister on the
place, even though the Dealers publish the ads through application. This is a web application developed in Java
flexi posts etc. It will not reach to all people. Customers and MySql Database. The project provides most of the
who need to book for the events they need to visit the basic functionality required for an event. It allows the
Dealers place. user to select from a list of event types. Once the user
enters an event type (Dance Show etc), the system then
allows the user to select the date and time of event,
Copyright © 2023 The Author(s): This is an open-access article distributed under the terms of the Creative 110
Commons Attribution 4.0 International License (CC BY-NC 4.0) which permits unrestricted use, distribution, and
reproduction in any medium for non-commercial use provided the original author and source are credited.
Bathini Pravalika et al Int. J. Sci. Res. Comput. Sci. Eng. Inf. Technol., July-August-2023, 9 (4) : 110-113
place and the event equipment’s. All this data is logged same day and as the chairman he/she has to manages a
in the database and the user is given a receipt number higher level activity which not efficient to reschedule
for his booking. This data is then sent to the so there is need of a system [2].
administrator (website owner) and they may interact
with the client as per his requirements and his contact III. PROPOSED SYSTEM
data stored in the database.
If a new user wants to book a ticket for an event from
II. RELATED WORK our website, they need to register/sign up. This step
requires various fields like First Name, Last Name,
The objective and motivation towards this work stated Phone number, email id, username and password.
above as well as it consists of certain conference papers After registering with the details they can login into
and case studies. The online venue booking system is the website with their username and password. When
introduces by LinhDuc Tran, Alex Stojcevski and this user tries to login, it should verify the credentials
Thanh Chi Pham, they have mentioned about an and login the user if the user is valid, otherwise show
automated hall booking system in which they have incorrect username and password as error.
proposed use of PIR sensors to determine presence of Admin should have separate login credentials. When
people and intimating. In most meeting room admin is logged in, the page should display add, delete,
scheduling or management system, the availability of and edit event options. When a user logs in, the page
meeting rooms are mainly based on pre -determined should display book event, cancel event, purchase
schedules. However, since the meeting duration is not history, cart, etc,(similar to bookmyshow).
always exact as it is scheduled, there are some Once the user has completed booking for an event, the
situations that a meeting room is underutilized. user should get a mail for booking confirmation with
Therefore, in this paper, we present a smart meeting unique booking number. Also if the user cancels the
room scheduling and management system which event, he should get an email.
detect occupancy status of meeting rooms in real time This website consists of various events which require
and integrate this information into the scheduling the user to book a ticket to attend that particular event.
application to support ad-hoc meetings and increase The event description will display the date, time and
room utilization. [1]. location of the event. User can buy any number of
O. Mussawar and K. Al-Wahedi, a desktop application tickets he need. After booking the tickets, the user can
is developed and hosted to not only allow people book view the cart and proceed to payment.
rooms for their meetings, but also check the utilization Within the due date i.e. before the date of the event, if
of these rooms based on predefined policies. The a user wants to cancel the ticket for an event, they can
system also supports adhoc meetings by providing real- do so.
time availability of meeting rooms to users. In If the user tries to book another different event at the
government department people there is need of same time of the event already booked, remind the user
priority based scheduling. In government department that they have already booked an event at that time.
there are employees with various designations such as Notify the user that they have an event at that time and
chairman, manager, officers, and employees. It is been asking them to whether to continue or discard the
observed that a conference room is booked by a process of booking another event.
department employee and as he/she is employee he/she Advantages:
will book for lower level activity but on the same day ✓ The user gets all the resources at a single place
if a department chairman need to book a same hall on instead of wandering around for these.
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Bathini Pravalika et al Int. J. Sci. Res. Comput. Sci. Eng. Inf. Technol., July-August-2023, 9 (4) : 110-113
✓ This system is effective and saves time and cost of Sign up:
the users. ✓ A user must sign up to this particular page if
he/she is a new user.
These are the requirements that the end user
specifically demands as basic facilities that the system Login:
should offer. All these functionalities need to be ✓ If a particular user is already an existing user,
necessarily incorporated into the system as a part of the he/she can directly login with their credentials.
contract. These are represented or stated in the form of
Book an event:
input to be given to the system, the operation
✓ After logging into the website, the website
performed and the output expected. They are basically
displays all the events available so that the user
the requirements stated by the user which one can see
can easily book a ticket for an event.
directly in the final product, unlike the non-functional
requirements. Cancel an event:
These are the requirements that the end user ✓ If a user already booked an event and if he/she is
specifically demands as basic facilities that the system not interested for any particular reason, they can
should offer. All these functionalities need to be cancel the ticket for that event.
necessarily incorporated into the system as a part of the
contract. These are represented or stated in the form of View cart and payment:
input to be given to the system, the operation ✓ After booking a ticket for an event, they can view
performed and the output expected. They are basically the cart and the payment is done.
the requirements stated by the user which one can see
Purchase History:
directly in the final product, unlike the non-functional
✓ This purchase history will show all the events and
requirements.
tickets a particular user has booked.
Admin: Send notification
User: IV. RESULTS AND ANALYSIS
✓ Registration This system made online reservation of hotel rooms
✓ Login easy. This is bridge between user and dealer which
✓ Update donation status helps both for communication. Secured system is
✓ Update profile developed for booking purpose. All the records are
✓ View notification maintained by administrator. This system allows
✓ Search blood by (place/blood customer to make enquiries online and book for
group/type(blood/platelets/plasma) services providing the required details. It offer a
✓ View interested donors responsive booking engine that offer great booking
✓ Send email experience.
Module Description
Event booking system is a web application through
which user can perform all the operations related to an
event booking. The project consists of the below main
functionalities
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Bathini Pravalika et al Int. J. Sci. Res. Comput. Sci. Eng. Inf. Technol., July-August-2023, 9 (4) : 110-113
for emergency and security purposes. The hotel’s
advertising efforts is now accompanied by a virtual
tour created on system.
VI. REFERENCES
[1]. "A Smart Meeting Room Scheduling and
Fig.1. News Letter Management System with Utilization Control and
Ad- hoc Support Based on Real-Time Occupancy
Detection"978-1-5090-1801-7/16/$31.00 ©2016
IEEE.
[2]. O. Mussawar and K. Al-Wahedi, "Meeting
scheduling using agent based modeling and
multiagent decision making," in Innovative
Computing Technology (INTECH), 2013 Third
International Conference on, 2013, pp. 252-257.
[3]. T. Mishima, K. Takahashi, T. Kawamura, and K.
Fig.2.Profit Details Sugahara, "Meeting Scheduling System using
Unpleasant Notification," in IT Conver genceand
Security (ICITCS), 2013 International Conference
on, 2013, pp. 1-4.
[4]. Z. Yu and Y. Nakamura, "Smart meeting systems:
A survey of state-ofthe-art and open issues," ACM
Computing Surveys (CSUR), vol. 42, p. 8, 2010.
[5]. A. Ronzhin, A. Ronzhin, and V. Budkov,
"Audiovisual speaker localization in medium
Fig.3. Reservation Slip smart meeting room," in Information,
Communications and Signal Processing (ICICS)
Customer can get reservation slip. As shown in fig. 3. 2011 8th International Conference on, 2011
All profit details will be displayed on admin module.
Cite this article as :
V. CONCLUSION
Bathini Pravalika, Gaddam Rucheshyaa, Gundlapally
The Online Venue Booking System has been developed Rishitha, "Event Booking System", International
to replace the manual process of booking venue such as Journal of Scientific Research in Computer Science,
hotel room or any other facility of hotel. The old Engineering and Information Technology (IJSRCSEIT),
system does not serve the customer in a better way. ISSN : 2456-3307, Volume 9, Issue 4, pp.110-113, July-
Rather it makes customer data vulnerable. Customers August-2023.
can also book online without registering into the
system. This system keeps proper record of customers
Volume 9, Issue 4, July-August -2023 | http://ijsrcseit.com 113
