JCQ/AA

Form 9

Profile of need
This form must only be used for:
 candidates with communication and interaction needs
 candidates with a medical condition (formally diagnosed by a registered specialist)
 candidates with sensory and/or physical needs
 candidates with social, emotional and mental health needs
 candidates with speech, language and communication needs
 candidates with learning difficulties who are subject to a current EHCP (England), Statement of Special
Educational Needs (Northern Ireland) or IDP (Wales)
 candidates with learning difficulties who require a computer reader/reader but do not require extra time
or a scribe
 all candidates requiring supervised rest breaks.

Applications for the following qualifications must be made using Access arrangements online:
 AQA Applied General qualifications
 AQA Level 1, Level 2 and Level 3 Technical qualifications
 AQA Level 2 Certificate in Further Maths
 AQA Level 3 Certificate in Mathematical Studies
 Cambridge Nationals
 Cambridge Technicals
 FSMQ
 GCE
 GCSE
 OCR Level 3 Certificates
 WJEC Level 1 and Level 2 General qualifications
 WJEC Level 1 and Level 2 Vocational qualifications
 WJEC Level 3 Applied qualifications.

(Note: An online application for supervised rest breaks is not required.)

This form must also be used for AQA and OCR vocational qualifications with externally assessed components and
BTEC Firsts, BTEC Nationals and BTEC Tech Awards.

This form must be used to collate the evidence and must be kept on file within the centre by the SENCo for
inspection purposes.

Please read Chapters 5 and 8 of the JCQ document Access Arrangements and Reasonable Adjustments before
completing this form.

The SENCo, or the assessor working within the centre, must complete this form.

Candidate name Date of birth

First examination
Candidate number
series

Academic year(s)
Centre name
covered by the course

Centre email address Centre number

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Examinations for which an application is made (Note: This section does not need to be completed for a
GCE or GCSE candidate unless a referral to an awarding body is necessary.)
Specification Component/
Awarding body Specification title
entry code unit code

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 Candidate’s name:

Part 1

Please complete the relevant sections for the required access arrangement(s).

 Supervised rest breaks and/or computer reader/reader (page 3)

Evidence for supervised rest breaks and/or a computer reader/reader

See section 5.1 of the JCQ document Access Arrangements and Reasonable Adjustments for information on
supervised rest breaks and section 5.5 for information on the use of a computer reader/reader.

What is the nature of the candidate’s impairment?

Confirm that:
 supervised rest breaks and/or
 the use of a computer reader/reader
reflect the candidate’s normal and current way of working in the centre.

Note:
For supervised rest breaks, there is no requirement to process an application using Access arrangements online.
For a computer reader/reader, an application must be processed using Access arrangements online.

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 Candidate’s name:

Evidence for 25% extra time and/or a scribe

See section 5.2 of the JCQdocument Access Arrangements and Reasonable Adjustments for information on 25%
extra time and section 5.7 for information on the use of a scribe.

Confirm that:
 25% extra time and/or
 a scribe
is the candidate’s normal way of working in the centre

Provide evidence from teaching staff that the candidate has persistent and significant difficulties,
and how these substantially impact on teaching and learning.

For a candidate requiring a scribe, confirm that there are some subjects (e.g. maths, science) where
the candidate cannot use a word processor with the spelling and grammar check or predictive text
facility switched off.

Complete Part 2 to indicate the specialist evidence held on file confirming the candidate’s disability.

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 Candidate’s name:

Evidence for 26% to 50% extra time or extra time over 50%

See section 5.3 of the JCQdocument Access Arrangements and Reasonable Adjustments for information on 26%
to 50% extra time and section 5.4 for information on extra time over 50%.

Confirm that the candidate has very persistent and significant difficulties when accessing and
processing information, and is disabled within the meaning of the Equality Act 2010.

Provide evidence of the candidate’s current difficulties and how they very substantially impact on
teaching and learning in the classroom.

What is the maximum amount of extra time required?

Provide evidence of how the amount of extra time required has been determined and s how the
involvement of teaching staff in determining the amount of extra time required.

Indicate whether the candidate will be working independently with:

Indicate whether the candidate will be using:

Confirm that extra time of up to 50% or extra time over 50% is the candidate’s normal way of
working within the centre as a direct consequence of their disability.

Complete Part 2 to indicate the specialist evidence held on file confirming the candidate’s disability.

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 Candidate’s name:

Access to a mobile phone for medical purposes

See section 5.19 of the JCQ document Access Arrangements and Reasonable Adjustments for information on
access to a mobile phone for medical purposes.

What is the candidate’s medical condition?

Confirm that the need to access the mobile phone during an examination is the candidate’s normal
way of working.

Note:
Formal evidence must be available to confirm the candidate’s medical condition.
A candidate with a medical condition must be subject to 1:1 invigilation when in possession of their mobile phone
to ensure the integrity of the examination.

Complete Part 2 to indicate the specialist evidence held on file confirming the candidate’s medical
condition.

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 Candidate’s name:

Remote invigilation

See section 5.20 of the JCQ document Access Arrangements and Reasonable Adjustments for information on
remote invigilation.

What is the nature of the candidate’s impairment?

Confirm that all of the following have been considered and exhausted:
 the candidate sitting their examinations at the centre through separate invigilation;
 an invigilator going to the candidate’s home to conduct each examination;
 the candidate has not already completed some examinations and would therefore be able to
meet the published criteria for special consideration.

Confirm that the candidate would be disadvantaged by not being able to sit their examinations
using remote invigilation.

Note:
The remote invigilation of examinations may be acceptable in exceptional circumstances to support a
candidate who would not otherwise be able to sit their examinations. The candidate has:
 a formally diagnosed medical or psychological condition; or
 a physical disability; or
 a very substantial temporary illness or temporary injury.
Formal evidence must be available to confirm the candidate’s impairment.
The head of centre must confirm that a remotely invigilated examination can be run in accordance with the
awarding body’s requirements as well as the expectations set out in the JCQ document Instructions for
conducting examinations.

Complete Part 2 to indicate the specialist evidence held on file confirming the candidate’s disability.

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 Candidate’s name:

Timetable variation for a candidate with a disability

See section 5.21 of the JCQ document Access Arrangements and Reasonable Adjustments for information on the
need for a timetable variation for a candidate with a disability.

What is the nature of the candidate’s disability?

Confirm the need for a timetable variation.

Note:
Formal evidence must be available to confirm the candidate’s impairment.
Access arrangements online will approve applications where only one examination in the series is being
transferred from the published afternoon session to the following morning.
The centre will be required to confirm that the candidate and their parent(s)/carer(s) will adhere to the
requirements for overnight supervision. A completed overnight supervision declaration form must be completed
and be available for inspection.
Access arrangements online will automatically reject applications where it is proposed that multiple timetable
variations will be required during the examination series. The centre must then make an online referral.
Full details of all the candidate’s examinations which will be subject to a timetable variation must be recorded as
part of the online referral to the awarding body. The proposed date and session for each examination must be
provided.

Complete Part 2 to indicate the specialist evidence held on file confirming the candidate’s disability.

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 Candidate’s name:

Part 2

Indicate the specialist evidence held on file confirming the candidate’s disability
(Note: this is not required for supervised rest breaks.)
A letter or report from:
CAMHS
a HCPC registered psychologist
a registered specialist medical consultant
a psychiatrist
a speech and language therapist
the Local Authority Specialist Service (e.g. Sensory Impairment Service or Occupational Health)
a current EHCP, Statement of Special Educational Needs or Individual Development Plan
other appropriate medical evidence

Part 3
On the basis of the evidence detailed within this form, record the access arrangements that are required.
Supervised rest breaks (Note: this arrangement does not require an online application)
25% extra time
26% to 50% extra time
Extra time over 50%
Computer reader/reader
Scribe/speech recognition technology/word processor with spellcheck, grammar and/or predictive text
switched on
Access to a mobile phone for medical purposes
Remote invigilation
Timetable variation for a candidate with a disability

Optional information for use within the centre (Note: This is not needed for inspection purposes)

If helpful, use this space to record any further access arrangements that the candidate will have that do not
need to be processed online (i.e. arrangements which have been delegated to the centre):

Form completed by:

Name

Signature

Date

©JCQ 2023 – Effective from 1 September 2023