TPC STUDENT HANDBOOK_v3.

TALIBON POLYTECHNIC COLLEGE

TALIBON, BOHOL

STUDENT
HANDBOOK
2023 EDITION

BOT RESOLUTION NO. 33 s. 2023

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TABLE OF CONTENTS

PREFACE 4
PHILOSOPHY, VISION, MISSION, GOAL & OBJECTIVE 4
Philosophy 4
Vision 4
Mission 4
Objectives 4
Core Values 5
BRIEF HISTORY OF THE COLLEGE 5
TPC LOGO 7
LOCATION 7
ORGANIZATION CHART 8
I. ACADEMIC RULES, PROCEDURES, REQUIREMENTS AND REGULATION 9
A. Admission policies 9
B. Admission Test 9
C. Admission Requirements 9
D. Residency 10
E. Graduation Requirements 11
II. ENROLLMENT POLICIES, A N D PROCEDURES 12
A. Enrollment Policies 12
B. Enrollment Procedures 12
C. Changing, Adding and Dropping of Subjects 13
D. Cross Enrollment (For Graduating Students Only) 13
E. Withdrawal from Course/s in the Program 13
F. Academic Year 13
G. Study Load 14
H. Attendance 14
III. GRADING SYSTEM, EXAMINATION, TRANSFER OF CREDIT AND 14
CLEARANCE
A. Grading System 14
B. Change of Grades 15
C. Guidelines in the Selection of Honor Students 15
D. Special Academic Awards 15
E. Academic Standards 16
F. Retention Policy 16
G. Examinations 16
H. Transfer of Credits 16
I. Clearance 16
J. Medium of Instruction 16
K. Request for the Offering od Non-Programmed Subjects 17
L. Transfer of Credentials 17
M. Issuance of Certificates 17
IV. STUDENT AFFAIRS AND SERVICES 18
A. Student Welfare Services 18
1. Information and Orientation Services 18
2. Guidance and Counseling Services 18
3. Career and Job Placement Services 18
4. Economic Enterprise Development 19
5. Student Handbook Development 19
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B. Student Development 19
1. Student Organizations and Activities 19
2. Leadership Training 19
3. Student Council/ Government 19
4. Student Discipline 20
4.1 Code of Conduct 20
a. General Provisions 20
b. General Behavior and Expectations 20
i. Grooming and Proper Haircut: 20
ii. Public Display of Affection 21
iii. Proper Decorum 21
iv. Dress Code 21
v. Academic Integrity 26
vi. Online Behavior 29
vii. Discrimination / Harassment 30
viii. Disciplinary Matrix for Attendance and Truancy 31
ix. Disciplinary Matrix for Intellectual Property Rights 32
x. Property Damage / Vandalism 33
xi. Alcohol Violation 35
xii. Parking Violations 36
xiii. Observance of Flag Ceremonies 37
xiv. Disciplinary Matrix for Violation of Health and Safety 38
C. Institutional Student Programs and Services 39
1. Admission Services 39
2. Scholarships and Financial Assistance 39
3. Food Services 39
4. Health Services 39
5. Safety and Security Services 40
6. Student Housing and Residential Services 40
7. Multi-faith Services 40
8. Foreign/International Students Services 40
9. Services for Students with Special Needs and Persons with Disabilities 40
10. Cultural and Arts Programs 40
11. Sports Development Programs 40
12. Social and Community Involvement Programs 40
V. THE OFFICE OF THE COLLEGE ACCOUNTING AND FINANCE 41
VI. THE OFFICE OF THE REGISTRAR 41
VII. THE OFFICE OF THE STUDENT AFFAIRS DEPARTMENT 41
VIII. THE COLLEGE LIBRARY 41
IX. TECHNICAL—VOCATIONAL DEPARTMENT 41
X. EDUCATIONAL TOUR/FIELD POLICIES AND GUIDELINES 42
A. Educational Tour/Field Trips 42
1. Students Roles 42
2. Teacher’s Roles 42
3. Chief Security Officer/Dean of Students Discipline Roles 42
4. Parents’ Participants 43
5. Checklist of Requirements 43
XI. ON THE JOB TRAINING (OJT)/PRACTICUM POLICIES AND GUIDELINES 44
A. Objectives 44
B. Guidelines (grooming, behavior, and performance) 44

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XII. MISCELLANEOUS PROVISIONS 45

XIII. STUDENT’S PLEDGE 46
XIV. TALIBON POLYTECHNIC COLLEGE HYMN 46
XV. CAMPUS DEVELOPMENT PLAN 47
XVI. SCHEDULE OF FEES 48
XVII. REVISION HISTORY 49
XVIII. STUDENT-RELATED LAWS AND MEMORANDA 49
A. Anti-Hazing Act of 2018 49
B. The Campus Journalism Act of 1991 49
C. Anti-Violence Against Women and Their Children Act of 2004 49
D. Anti-Sexual Harassment Act of 1995 50
E. Safe Spaces Act 50
F. Data Privacy Act of 2012 50
G. Students’ Right Against Unreasonable Searches and Seizures 50
H. Comprehensive Dangerous Drugs Act of 2002 50
I. CHED Memorandum on Drug Testing 50
J. Magna Carta for Disabled Persons 50
K. CHED Memorandum on Field Trips 50
L. CHED Memorandum on International Educational Trips 50
M. Commonwealth Act 142 on the Use of Aliases 50
N. Republic Act No. 11036 or Mental Health Act 50
O. Republic Act No. 10931 or Universal Access to Quality Tertiary Education Act 50
P. Republic Act No. 10687 or the Unified Student Financial Assistance System for 50
Tertiary Education Act
Q. Republic Act No. 10627 or the Anti-Bullying Act of 2013 50
R. Cybercrime Prevention Act of 2012 50

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PREFACE

This handbook will highlight not only the academic policies of the school but also the history, vision,
mission, goals, objectives, philosophy, the facilities and services and all other relevant information that
parents and students need to know about Talibon Polytechnic College.

Talibon Polytechnic College greets you and your children. The administration, teachers and staff
believe that your child has gained enough learnings from different sources. You, as parents have nurtured
and guided them well as part of their advancement and growth. We, the second parents in school are so
grateful to you for entrusting your children to TPC. We always do our best to support in the formation of
their inner selves as instrument for local and national development.

Let us collaborate to put into action the vision, mission of the school. You can come to the school
anytime you wish and share your ideas and noble thoughts to usher our students towards a very
productive and memorable education experience.

This handbook has been prepared to acquaint you with the policies of the school. We encourage you
to read this handbook thoroughly so that violations can be avoided. Hopefully, Talibon Polytechnic College
can produce citizens worthy to replicate the deeds of our heroes; thus, become the agents of change and
make a difference.

PHILOSOPHY, VISION, MISSION, CORE VALUES, GOAL & OBJECTIVE

PHILOSOPHY

Education is the refinement of the inner self of man as an instrument for local and national
development.

VISION

Top Performing College in Arts, Science and Technology with God-fearing human resource
responsive to the needs of the community.

MISSION
TPC is committed to deliver quality higher education in arts, science and technology, undertake
research and extension services for sustainable community development.

OBJECTIVES

Talibon Polytechnic College is committed:

a. To provide college education to poor and deserving students who had duly graduated in any
Senior High School in Bohol or elsewhere in the country;
b. To enhance human knowledge through instruction, research, extension and production;
c. To develop the intellect of the youth in Talibon and neighboring places;
d. To provide professional training in public affairs, applied sciences, culture and social sciences,as
well as in technical-vocational training;
e. To Introduce in the curricula such subjects needed for the economic, social, moral and cultural
development of the Municipality of Talibon;
f. To bring college education to barangays of the Municipality of Talibon through extension service and

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community outreach program; and

g. To foster peace and development through intercultural solidarity and to strengthen the people’s
faith in God.

CORE VALUES
Committed, Honest, United, Responsive, Competent, Humane

BRIEF HISTORY OF THE COLLEGE

Talibon Polytechnic College (TPC) was established by Municipal Ordinance No. 2017-07. This was
signed by Hon. Mayor Restituto B. Auxtero on July 17, 2017.This was sponsored by Hon. Councilor Janette
Aurestila Garcia and signed by Hon. Vice Mayor Cleto R. Garcia, SB Chairman.

On July 21, 2017, Mayor Auxtero, Councilor Janette A. Garcia with Treasurer Rosalina G. Felisilda
and consultants Dr. Mario E. Rodriguez and Dr. Lolita D. Rodriguez went to CHED Region VII, Cebu to
give the letter of Intent to Dr. Freddie T. Bernal.

On May 10-11, 2018, Dr. Virginia dela Peña, with five (5) other Regional Quality Assurance Team
(RQAT) members inspected TPC’s Programs: BS Agriculture, BS Accounting Information System, and BS
Information Systems.

On May 24-25, 2018, another four (4) RQAT members came and inspected the BA Political Science and
BA English Language. All with positive and inspiring comments.

Compliance for the minimum requirements of CHED including the enrollment of 176 students during
the First Semester, AY 2018-2019 were submitted for final scrutiny and approval or grant of Authority
for the five (5) degree programs inspected by the RQAT.

CHEDRO VII Order Numbers 005 & 006, Series of 2018 granting Government Authority to Operate BA
Political Science and BA English Language were issued to Talibon Polytechnic College, School of Liberal
Studies on November 25, 2018.

On March 15, 2019 the three (3) remaining courses were granted Government Authority to Operate.
Bachelor of Science in Agriculture, (Government Permit No. 001 Series of 2019); Bachelor of Science in
Accounting Information System (Government Permit No. 002 Series of 2019); and Bachelorof Science in
Information Systems (Government Permit No. 003 Series of 2019).

Talibon Polytechnic College was granted Certificate of Eligibility to avail of the benefits of Republic
Act 10931 otherwise known as the Universal Access to Quality Education Act. It has com plied with the
requirements for Institutional Recognition by virtue of the Commission en banc Resolution No. 564-2020.
The full recognition was granted last December 7, 2020.

Highlighting one of our most notable achievements by far on this journey is the attainment of
continuous accreditation. We understand that this recognition is not just a badge of honor, rather it's a
testament to our unceasing pursuit of educational excellence. Through rigorous self-assessment and
tireless improvement, we aim to exceed the standards set by accrediting bodies, reflecting our dedication
to raising the bar in education.

In recent years, our dedication has been acknowledged with great pride. We are thrilled to
announce that we have been granted Institutional Recognition by the Commission on Higher Education, a
significant achievement underscored by Commission en banc Resolution No. 564-2020. This recognition
serves as a reminder that our efforts are valued and our commitment to quality education is recognized on
a national level.

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Furthermore, the dedication of our administration, faculty, staff, and students has led to the
acquisition of the Certificate of Program Compliance for all five of our esteemed programs. This is a
remarkable feat that showcases the cohesion and excellence within our academic offerings. It's a testament
to the hard work, innovation, and adaptability that define us as an institution.

Below are the COPC numbers and series respectively;

PROGRAM NUMBER SERIES

Bachelor of Arts in English Language (BAEL) 075 2022

Bachelor of Arts in Political Science (BAPS) 081 2022
Bachelor of Science in Information Systems 019 2022
Bachelor of Science in Accounting Information
033 2022
System (BSAIS)
Bachelor of Science in Agriculture (BSA) 027 2022

As we continue this journey of growth and development, we remain steadfast in our commitment
to nurturing minds, fostering excellence, and preparing individuals to make a positive impact on society.
Our story is one of continuous progress, and we are excited to embrace the challenges and opportunities
that lie ahead as we shape the future of education together.

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TPC LOGO

LOCATION

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ORGANIZATION CHART

ORGANIZATION CHART

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I. ACADEMIC RULES, PROCEDURE AND REQUIREMENTS

A. Admission Policies
1. Graduates of recognized private and public high school may be admitted to Talibon Polytechnic
College without any regard of age, gender, religion or race.
2. The Committee on Admission of the college is tasked to screen the credentials of the applicants.
3. Talibon Polytechnic College reserves the right to refuse any applicant whose qualifications do not
meet the standards of the school.

B. Admission Test
1. All applicants for admission to Talibon Polytechnic College for all the degree programs shall take
the TPC Admission Test.
2. The TPC Admission Test is a standardized test requiring careful attention to instructions and
time limits. It is designed to provide convenient, objectively-scorable measure of general
cognitive ability or intelligence in the form of a profile containing five verbal (Information,
Comprehension, Arithmetic, Similarities and Vocabulary) and five performance (Digital Symbol,
Picture Completion, Spatial, Picture Arrangement and Object Assembly) subtest scores.

C. Admission Requirements
1. For incoming Freshmen (New Students)
1. TPC Admission Test Result
2. Duly signed Senior High School Report Card (Form 138)
3. Certificate of Good Moral Character
4. Birth Certificate (PSA Authenticated)- 1 copy
5. Six (6) copies of recent 2x2 pictures, 2 copies of 1x1 pictures
6. Accomplished Personal Data Sheet
7. Long Brown Envelope (4 pcs.)
8. Long White Folder (4pcs.)
2. For Transferees / Second Coursers
1. Honorable Dismissal / Transfer Credential from the last school
attended together with Students Transcript of records for evaluation
2. Certificate of good moral character from school last attended
3. Six (6) copies of recent 2x2 pictures
4. One (1) photocopy of Birth Certificate (PSA)
5. Accomplished Personal Data Sheet

3. For Aliens, Naturalized Filipino Students with foreign names

The following documents are required of and should be submitted by these types of student-
applicants who enroll for credits:
1. Philippine–born alien students must submit photocopy of their Alien Certificate of
Registration (ACR) and Native – Born Certificate of Registration (NBCR) which must be
certified against the original by the Director of the Commission on Higher Education (CHED),
Regional Office VII.
2. Children of naturalized Filipino citizens must submit a copy of the Identification Certificate
issued by the Commission on Immigration, certified against the original by the Director of
the Commission on Higher Education (CHED), Regional Office VII.
3. Filipino citizens whose family names are of foreign origin must submit their certificate issued
by the Local Civil Registrar. Foreign - born alien students must submit a photocopy of their
Alien Certificate of Registration (ACR) which must be certified against the original by the
Director of the Commission on Higher Education Regional Office VII.
4. For Shiftees/Returnees
1. Shiftees leaving one program to transfer to another program within the college should
accomplish the appropriate shifting form duly signed by the Program Heads, Registrar and
VPAA.
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2. Shiftees are required to comply clearance from the previous department.

3. Returnees are those students previously enrolled in TPC.
4. Returnees are subject to the Admission Policies enforced at the time they return except the
placement examination.
5. Shiftees/Returnees should request Student’s Evaluation from the Registrar and submita
copy to the Dean for proper loading of courses.

D. Residency

1. Residency Guidelines
Students’ enrollment for residency to be classified and considered as bonafide students.

• The student updates his/her Student Profile by filling out TPC Information Sheet.
• The student informs/contacts the Program Adviser that she/he is enrolling for residency: Academic/Non-
Academic.
• The Program Adviser does advising through face to face or online.
• The student informs the Office of the College Registrar to facilitate the enrolment process for residency.
• The Registrar’s Office reviews the student’s records before enlisting the student.
• If the student has completed the enrolment process, the residency status is granted.

The undergraduate residency comes in two forms—the Academic Residency and the Non-Academic
Residency. Those who are on academic residency are deemed as bonafide students for the covered term.
Students on residency will have their IDs validated for the covered term.

The Academic Residency (AR) is intended for students who have no other course to enroll in their program
but need to enter the campus for consultation with faculty members. An example would be a student whose
thesis has been deferred.
It is important to note that a student who does not intend to enroll for a specific term for whatever reason,
but still has remaining units to enroll, is not allowed to enroll in Academic Residency, but should file for a Leave
of Absence (LOA).
A student on LOA may not enter the campus. As such, no residency, whether academic or non-academic, shall
be granted to students on LOA.
Students not enrolled but need to frequently enter the campus shall be required to enroll in undergraduate
residency.

Non-Academic Residency (NAR) is intended for students who need to enter the campus for co-curricular
activities, as determined by the Dean of Student Affairs. The NAR is intended for the summer term only.
A student, on his own, may not enroll for NAR. It is the Director of Student Affairs who initiates enrollment
for NAR.
On the other hand, enrollment in NAR results from an office-to-office transaction involving the Dean of
Student Affairs and the College Registrar.

TRANSFEREES must have at least one (1) year residency before graduation.

2. Maximum Residence

The Maximum Residence Rule (MRR) states that students who fail to finish the requirements of a degree
program of any college within a prescribed period of actual residence shall not be allowed to register further in
that college. Under meritorious cases, extension of residency may be granted. The Program Head/Dean of each
Program shall designate the approving authority for such extensions. Each extension granted shall be reported
to the President through the Vice President for Academic Affairs.

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E. GRADUATION REQUIREMENTS

1. Students must file a formal application as candidates for graduation with the office of the Dean of their
respective colleges.

2. They shall be recommended for graduation by the Program Head/Dean of their respective colleges after
having satisfied all academic and other requirements prescribed for graduation.

3. During the first three (3) weeks after the opening of classes in each semester, each Dean or the duly
authorized representative, shall submit to the College Registrar a list of candidates for graduation at the next
commencement.

4. The College Registrar, in consultation with the Program Head/Dean or departments concerned, shall then
inquire into the academic records of the candidates to ascertain whether the candidate has any deficiency to
make up and whether she/he has completed all other requirements for graduation.

5. The student must satisfactorily complete any of the components of the National Service Training Program
(NSTP) as maybe provided by law.

6. If there is any question regarding a candidate, her/his name should not be deleted from the list of candidates
for graduation, but a footnote to that effect should be made.

7. Ten (10) weeks before the end of a semester, the College Registrar shall publish a complete list of duly
qualified candidates for graduation for that semester.

8. All candidates for graduation must have their deficiencies settled and their records cleared not later than
five (5) weeks before the end of their last semester.

9. A candidate for graduation who started his studies under a curriculum more than ten (10) years old shall be
governed by the following rules:

• Those who had completed all the requirements of the curriculum but did not apply for, nor were
granted, the corresponding degree or title shall have their graduation approved as of the date
they should have originally graduated.

• Those who had completed all but two (2) or three (3) subjects required by a curriculum shall be
made to follow any of the curricula enforced from the time they first attended the College to the
present.

• No student shall be graduated from the College unless s/he has completed at least one (1) year of
residence work and total units of course requirements.

10. Academic Requirements - A student who completes the minimum required academic units for the course
shall be recognized as graduate. He is obliged to attend the graduation ceremonies except for excusable
reasons. No student shall be given academic credits for any given course unless he has been duly enrolled,
regularly attended classes, submitted all class requirements, and passed all required examinations.

11. Administrative Requirements - The student is required to have complied with the following administrative
requirements:
a. Submitted all the academic credentials (Form 138, Transcript of Records) required by the
Registrar.
b. Settled all property and monetary accountabilities evidenced by the submission of Clearance
Form duly signed by the following:
• Student Supreme Council Treasurer, for obligations to student organizations;

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• Office of Student Affairs, for obligations or accountabilities to college student

programs, projects and activities;
• Librarian, for clearance of Library book, periodical and multi-media accountabilities
and obligations;
• Adviser, for subject requirements
• College Dean, for any unsettled academic requirements
• Property Custodian for clearance of book, material, supply, equipment, and other
physical accountabilities
• College Treasurer when all school fees are settled
• Registrar when cleared of all financial and academic obligation
• President, for validation of the Registrar’s signature.
• Settled financial obligations related to graduation expenses.
c. Graduating students are required to attend the graduation ceremonies.
d. A Special Order duly sanctioned by the Commission on Higher Education can only be granted
after completion of all academic and administrative requirements of the college.

II. ENROLLMENT POLICIES AND PROCEDURES

A. Enrolment Policies

1. Incoming students must enroll during prescribed registration period.

2. Students must follow the proper enrolment procedures and submit all the required documents upon
enrolment.
3. Enrolment in any Courses without the necessary prerequisite is not valid and will not be credited
regardless of the grades obtained.
4. Only the Courses approved for enrolment by the College Dean/Program Head and concurred by the
Registrar may earn credit.

B. Enrolment Procedures

1. For New/Old Students

Step 1 - REGISTRAR’S OFFICE:
Submission of Registrar Requirements.
FOR FRESHMEN/TRANSFEREES:
✓ Duly accomplished TPC Application Form
✓ TPC Admission Result
✓ (Freshmen)Good moral and Grade 12 Report Card/Form 137 with at least 2nd
Quarter grade (Original)
✓ (Transferee/s) Transfer of Credentials (Hon. Dismissal & TOR) (Original)
✓ PSA Birth Certificate (Original)
✓ Duly accomplished Student’s ID Form
✓ 1 Long brown envelope
✓ 1 Long white folder
✓ 3 pcs 2x2 picture (with name & course indicated at the back)
FOR OLD/CONTINUING STUDENTS
✓ Student’s Clearance
✓ Grade Slip (issued and signed by the Registrar)
Step 2 - DEAN/PROGRAM HEAD’S OFFICE:
Submission of program requirements, encoding, evaluation, and subject loading
Step 3 - Submission of Requirements
CLINIC:
✓ Vaccination Card (Freshmen & Transferees only)
✓ Medical Certificate issued by Talibon Municipal Health Center
✓ Negative Drug Test result

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✓ Submitted online Google form (Sexual & Mental Health Survey)

Link: bit.ly/46CdcBO
NSTP
✓ NSTP Record
✓ NSTP Serial Number (For Transferees only)
LIBRARY
✓ 1X1 Photo
GUIDANCE SERVICES OFFICE
(Freshmen/Transferees/Returnee Only)
✓ Submitted online Google Form for Student Individual Inventory Form
Link: bit.ly/44uLSn1
Step 4 - REGISTRAR’S OFFICE:
Printing & Releasing of Certificate of Registration (COR)

C. Changing, Adding and Dropping of Subjects

1. The students shall accomplish the prescribed form for changing, adding, and dropping after which he/she
seek the approval of the Dean.
2. The Registrar shall determine the schedule for changing adding and dropping of subjects. (commonly, 1st week
of the start of classes/ 5 days from the start of classes).
4.The student shall then proceed to the Registrar’s Office for the issuance of the new Certificate of Registration
(COR)

D. Cross Enrolment (For Graduating Students Only)

1. The term cross-enrolment refers to simultaneous enrolment in two schools within a semester.
2. No simultaneous enrolment in more than two schools allowed
3. A maximum of six (6) units may be taken from the school provided by the total number does not exceed the
prescribed units in the curriculum.
4. Cross enrolment in other schools is allowed only when a student is a candidate for graduation or will do the
internship /affiliation in the succeeding semester
5. The graduating student must submit a letter of intent to cross-enroll at the Registrar Office noted by his/her
respected Head and approved by the college Dean
6. The registrar will issue a permit to cross-enrolment approval and evaluation

E. Withdrawal from the Courses in the Program

Talibon Polytechnic College recognizes the right of student to withdraw from their subject or course due to
valid reason provided he/she must pay the amount /fees:

within 1 week of class from start of classes P 850.00

within 2 weeks of class from start of classes P 1, 700.00
after 2 weeks of class from start of classes P 8, 500.00

F. Academic Year

The Academic Year shall be computed as the two semesters and the following summer of the school
year. For those who do not take summer classes, the academic year shall be computed for the two semesters
of the school year.

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G. Study Load of Students

The study load of a regular student is the number of units prescribed by the curriculum in which the
student is enrolled.
➢ A student is considered full time or carrying a full load when he carries all subjects prescribed in his
curriculum for a particular school semester.
➢ Students should follow the study load prescribed by his/her curricula or as assigned and approved by
his/her respective Deans/Program Heads concurred by the Registrar.
➢ Irregular student is allowed to carry an overload of one (1) subject or three (3) units. Graduating student
is allowed to carry a maximum overload of two (3) subjects or six (9) units.

H. Attendance

1. In accordance with the CHED Policy, students are allowed to be absent from their classes, excused or
unexcused 20% of the total hours required per semester. Once the allowed number is exhausted the student
is automatically dropped. Consideration in exceptional cases is given only by the Dean in consultation with
the instructors concerned and approved by the VP Academic Affairs.
2. The number of minutes for a student to be late is 15 minutes. More than 15 minutes, the student is considered
absent but allowed to attend the class subject to existing rules and guidelines. The best Judgment of the
teacher is required to help the student.
3. Tardiness for three (3) times shall be considered as one (1) absence.
4. Absences are not excused. However, any consideration on special cases shall be decided by the teacher in
consultation with the Dean of College.
5. Class hours lost by late registration/enrolment are considered absences.

III. GRADING SYSTEM, EXAMINATION, TRANSFER OF CREDIT AND CLEARANCE

A. Grading System

1. The TPC grading system uses the number grades of 0.1 to 1.00 to 5.00 where 1.00 is the highest and 3.00 is
the passing grade.

2. Student taking courses for credit shall be graded in accordance with the following system.

Grade Percentage Remarks

1.00 95 – 100 % Excellent
1.1-1.5 90 - 94 % Very Good
1.6-2.5 80 - 89 % Good
2.6-3.0 75 - 79 % Passed
5.00 Below 73% Failing Grade
NG No Grade
DR Dropped
NA Not Attending
W Withdrawal

3. A grade of NG maybe given to a student whose standing throughout the semester is passing but fails to take
the examination or fails to complete other requirement due to illness or other valid reasons. The removal of
NG grade be done within the prescribed period of one (1) year by taking the examination and complying all

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the requirements of the course. After the student shall be given a final grade based on his/her performance.
An NG not complied within the prescribed period of one (1) year will be graded 5.0 – Failed.

4. A grade of IP (In Progress) maybe given to students who are writing their thesis/capstone project or its
equivalent on Prelim, midterm and Semi-Finals only. No IP grade shall be given on Finals.

B. Change of Grades

1. A student who receives passing grade in a given course is not allowed to take another examination for the
purpose of improving his/her grade.

2. After the report of grades has been filed with Records Officer or with the Registrar, no faculty shall change
any grade. In exceptional cases, as where an error has been committed, the faculty may file a request to the
Registrar’s Office by accomplishing a form and attached necessary supporting documents (e.g., letter
and class record (emphasizing the student’s name), noted by respective Program Head and Dean, and
approved by the Director /VP for Academic Affairs.

3. Faculty submission of hardcopies of the grade sheets and encoding of the grades in the School Management
System will be done within 10 working days after the final examination schedule. Student grade slip will be
released 5-10 working days after the faculty submission of grades.

4. Only the Registrar is authorized to change the error grade upon submission of the required documents.

C. Guidelines in the Selection of Honor Students

1. Students who are candidates for graduation with honors must have completed 100% of the total units
required for graduation, and must have been in continuous full-time residence.
2. To qualify in the ranking of honors, a student must have at least a general weighted average of 1.75 in all
subjects with no grade below 2.00 except in NSTP.
3. The student must have no derogatory records.
4. The selection of honor student shall be deliberated upon by a committee composed of the class advisers of
the graduating students, Dean of the College, Registrar and Vice President for Academic Affairs.
5.A student from the Degree program shall graduate with honors as follows:
o Summa Cum – 1.0 to 1.25 (General weighted average) with no grade
Laude below 1.5 in all subjects except NSTP
o Magna Cum Laude – 1.26 to 1.50 (Gen. weighted average) with no grade below 1.5
in all subjects except NSTP
o Cum Laude - 1.51 to 1.75 (Gen. weighted average) with no grade below 1.5
in all subjects except NSTP

D. Special Academic Awards

This is given to the graduating student with grades below 2.0 to 2.5 who obtained any of the following
weighted average grade:
Average Corresponding Awards
1.00 – 1.25 Gold
1.26 – 1.45 Silver
1.46 - 1.60 Bronze

For transferees, in order to graduate with honors, 80% of the total credits earned toward the degree must
have been earned in residence at TPC.
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E. Academic Standards

A regular student in the degree course must maintain a weighted average grade of 3.0 or better.

F. Retention Policy
1. All students enrolled in college or graduate school for the first time, are considered in good standing. All other
students are either in good standing or on probation, as defined below.
2. To be considered in good standing, every student must maintain, at all times, an over-all grade average of at
least 2.0 average for board programs and 3.0 average for non-board programs.
3. Every student will be evaluated by the Deans/Program Heads every end of the semester.
4. If the student does not meet the minimum grade requirements, the student is advised to shift to another
program within the college.
5. A student must pass at least 75% of the total number of units enrolled during the semester.
6. When a student incurs a failing mark in less than 50% of the units enrolled, he is given a warning by the
Dean/Program Head and will be under probation for 2 semesters.
7. A student who obtains an “NG” mark in 50% of his subject load shall be placed on probation for the
succeeding semester with a reduced load of 15 units.
8. A student under probation status will be allowed to enroll a maximum of 18 units.
9. When a student fails 75% to 100 % of the total units he/she enrolled, he shall be dismissed permanently from
the program.

G. Examinations

The college has four (4) major examinations to assess the learning of student, Prelim, Midterm, Semi-final
and Final Exams.

H. Transfer of Credits

1. A transferee student may apply for advanced credits or transfer of credits for work done in another
Recognized Higher Education Institutions.
2. Subjects taken from other schools must be evaluated for subject credits equivalent to TPC subject credits
3. Course taken in other schools by transferees may be credited, provided that the number of units to be
credited does not exceed 20% of the total number of units required in the program a TPC.
4. Only the grades in the courses taken in TPC shall be included in the computation of the Cumulative Grade
Point Average (GCPA).
5. In order to graduate with honors, 80% of the total credits earned toward the degree must have been earned
in residence at TPC.
6. Courses taken from another school should be credited on the first term of studies at TPC. No other course
taken from another school may be credited subsequent to this approval.

I. Clearance

Student can secure clearance from the Registrar’s Office before the Final Examination of the 2 nd Semester
during the Academic Year and must completely secure all the required signatories. Accomplished clearance form
should be submitted to the respective department/ program offices for safe keeping.

J. Medium of Instruction

English is generally used as the medium of instructions in the college in all subjects except subjects to be
taught in Filipino.

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K. Request for the Offering of Non- Programmed Subjects

1. Subjects not scheduled for a given term may be offered upon written request of at least fifteen (15)
students for the undergraduate duly endorsed by the Dean/Program Head and approved by the VP for
Academic Affairs to be noted by the College Registrar. Exception to the number of petitioners may be
allowed under the following conditions:
➢ The student is graduating during the term;
➢ When an old curriculum is superseded by the new curriculum;
➢ Failure of the student to take the subject/s is attributed to the institution;
➢ The student is willing to pay fourteen (14) students fees with 175.00 per unit.
o 3 units (subject units) x 175.00 per unit = 525.00 x 14 students = 7, 350.00
2. The Vice President for Academic Affairs shall approve the request of non-programmed subjects provided
that all provisions mentioned above are complied
3. The approved offering of non-programmed subject/s shall be transmitted to the Office of the registrar to
be entered into the System for the Official Offering.
4. Procedures:
a. The concerned students, at least fifteen (15), shall write a formal letter addressed to the Vice
President for Academic Affairs, and endorsed by the Dean/Program Head. Enumerated in the
request letters are the names of requesting students, subjects requested, reasons of request and
the instructor of the subjects.
b. The VP for Academic Affairs act on the request letter approved or disapproved.
c. When approved, copy of the letter request, endorsement and approval will be forwarded to the
Registrar’s Office for System encoding.
d. The student will be issued the Certificate of Registration.
e. The student shall pay the payable amount at the Municipal Treasurer’s Office in full amount or
every major exam (prelim, midterm,semi-final and final exam).
L. Transfer of Credentials
1. A student who desires to leave TPC shall be granted Transfer Credential by the Registrar. A clearance shall
be accomplished indicating that the student is cleared from any financial obligations as well as proper
accountability.
2. Procedures:
a. The student secure and accomplish the Request Form
b. Proceed to the Treasurer’s Office for the payment
c. Submit duly accomplished request and payment receipt to the Registrar’s Office
d. Registrar receives duly accomplished request and verify the student records
e. Registrar’s Office prepares Transfer Credentials within 7 to 15 working days and record the same
in the logbook.
f. Student receive the documents and sign in the logbook.
M. Issuance of Certificates
The office of the College Registrar issues various types of certifications. These include Certification of:
1. Enrolment
2. Units Earned
3. Academic Completion
4. Graduation/Graduation with Honors
5. Cumulative Grade Point Average
6. Grades Slip
7. Others (only for matters with readily-available data and verifiable)

Certifications may be issued as requested regardless of the frequency and number of copies.

Procedures:
1. The student secure and accomplish the Request Form
2. Proceed to the Treasurer’s Office for the payment
3. Submit duly accomplished request and payment receipt to the Registrar’s Office
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4. Registrar receives duly accomplished request and verify the student records.
5. Registrar’s Office prepares Certificates and record the same in the logbook.
6. Student receive the documents and sign in the logbook.

Documentary Fees

Documents Fee
Transcript of Records P 450.00
Certified True Copy (CTC) 50.00
Certificate of Enrolment/ Residency/
Graduation/ GPA 50.00
Certificate of Earned Units 100.00
Certificate of Good Moral (Student Affairs
Services Office) 50.00
Honorable Dismissal 100.00
Duplication of Lost Forms 65.00
Completion/NG Forms 130.00

IV. STUDENT AFFAIRS AND SERVICES

In pursuant to CHED Memorandum No.09 Series of 2013on Students Affairs and Services Program and
in accordance to the pertinent provisions of Republic Act (RA) No.7722, otherwise known as “Higher
Education Act of 1994” pursuant to its commitment to relevant and efficient education in Talibon, Bohol
hereby promulgate the following Guidelines on Student Affairs Program.

A. Student Welfare Services

These are basic services that are necessary to serve the well-being of students. These include
Information, Orientation and Awareness, Guidance and Counseling, Career and Placement, Economic
Enterprise Development, and Student Handbook development.

1. Information and Orientation Services

Information and Orientation Services are designed to help students adjust to their new
academic environment and make the most of their educational experience.

Orientation This is a mandatory program for all incoming freshmen and transferees that
introduces them to the college policies, rules, regulations, facilities, and services.
Information It is a program that provides students with information on various topics such as
Drive academic requirements, scholarships, financial aid, student organizations, campus
events, announcements and other college-related matters. These are posted in
bulletins, social media and other online platforms, or printed as brochures.

2. Guidance and Counseling Services

The Guidance Services Office (GSO) is a unit under the Office of Student Affairs and Services
Division (OSAS) that provides various programs and activities to support the holistic development
of students. The GSO aims to help students cope with their academic, personal, social, and career
concerns through counseling, testing, information dissemination, consultation, and referral
services. The GSO also coordinates with other units and stakeholders to promote a conducive and
supportive learning environment for the students.

3. Career and Job Placement Services

The career and job placement program is one of the services being offered by the Guidance
Services Office (GSO). It is designed to help students and alumni explore their interests, skills,
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values, and goals, and connect them with relevant opportunities in the world of work.

4. Economic Enterprise Development

Student economic enterprises are initiatives that would cater to the economic needs of students
such as student loans, financial assistance, and financial literacy.

5. Student Handbook Development

The student handbook is a valuable resource that contains important information about the
college's policies, procedures, and services. It also outlines the rights and responsibilities of
students as members of the academic community. The handbook will be distributed to all students
during their initial orientation session at the university. Students are expected to read the
handbook carefully and keep it for future reference.

B. Student Development

Student development is a program that provides activities designed for cultivating leadership and
social responsibility. These include student organizations and activities that foster teamwork, collaboration,
and community involvement; leadership training programs that equip students with the knowledge and
tools to lead effectively and ethically; student council/government that represent the voice and interests of
the student body; student discipline that promotes self-regulation, respect, and accountability; and student
publication that encourages creativity, expression, and critical thinking.

1. Student Organizations and Activities

The college recognizes the importance of student participation in various campus activities that
enhance their academic, social, and civic development. Therefore, the college grants students the
right to create, support, or join any campus organization, alliance or federation that aligns with the
college’s Vision, Mission, Goals/Objectives (VGMO). Such organizations, alliances, or federations
must register with the Office of Student Affairs and Services (OSAS) annually, adhere to the college’s
policies and regulations, and respect the rights and responsibilities of other members of the college
community.

The college strictly prohibits any fraternities and sororities and similar groups on campus.

2. Leadership Training

Leadership training is a program that provides opportunities to help student leaders improve
their leadership skills and performance. It offers various activities and workshops that cover topics
such as communication, teamwork, decision-making, conflict resolution, and ethical leadership.
This program also allows students to participate as official representatives in seminars,
workshops, and conferences.

3. Student Council/ Government

The college shall ensure the democratic existence of the Student Council. The Student Council is the
supreme body and the official representative of the student body, and it is recognized by Talibon
Polytechnic College. It shall have its own elected officers. It shall have the authority to decide its policies
and programs on matters within its jurisdiction, guided by its duly ratified constitution and policies.

The school shall also provide a space or a hall for the office/s of the Student Council, without any
charge.

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4. Student Discipline

Student discipline is an important aspect of maintaining a safe and productive learning environment.
Students are expected to adhere to the academic and behavioral standards set by the college as well as
the laws and regulations of the society. When students violate these rules, they may face disciplinary
actions that range from warnings to expulsion, depending on the severity and frequency of the offense.
The purpose of student discipline is not to punish, but to educate and correct. The college aims to help
students learn from their mistakes, develop responsibility and integrity, and respect the rights and
dignity of others.

4.1 Code of Conduct

a. General Provisions

If students are found guilty of engaging in offensive and disruptive behavior, such as theft,
sexual harassment, or illegal drug use and distribution, we strongly advise them to consider
transferring to other educational institutions. Our school maintains a zero-tolerance policy
towards such behavior, as it significantly impacts the learning environment and compromises
the well-being of other students. By transferring to a different institution, students can seek an
educational environment that better aligns with their needs and expectations.
Additionally, the school strictly prohibits any fraternities and sororities on campus. We
strongly encourage all students to uphold a culture of respect and positivity, fostering a
conducive and safe learning environment for everyone involved. If you have any questions or
require further guidance, please do not hesitate to contact the school administration for
assistance

b. General Behavior and Expectations

i. Grooming and Proper Haircut:

The purpose of this grooming and proper haircut provision is to ensure a professional
and respectful appearance among individuals within the organization, promoting a
positive and cohesive image. All individuals are expected to maintain a neat and well-
groomed appearance, including proper haircuts, as outlined by the following
guidelines:

* Hair Length: Hair should be of a reasonable length and should not extend beyond the
collar or cover the eyes when properly groomed. Extreme hairstyles that are
disruptive or detract from a professional image are not permitted.
* Facial Hair: Men are expected to maintain well-groomed facial hair. Beards,
mustaches, and sideburns should be neatly trimmed, and any stubble should be kept
to a minimum.
* Hair Color and Style: Hair color and style should be natural-looking and not overly
eccentric or distracting. Unnatural hair colors or extreme hairstyles may not be
suitable within the professional environment.
* Earrings for Men: Men are not permitted to wear earrings while inside the campus.
This includes all types of earrings, such as studs, hoops, or other earring styles in
other parts of the face.
*Multiple Earrings for Women: Women are not allowed to wear multiple earrings while
inside the campus. This refers to wearing more than one earring per earlobe and
other parts of the face.

Note: Exceptions to the grooming and proper haircut standards may be made for
religious or cultural practices, as protected by applicable laws and regulations.
Individuals seeking exceptions must follow the designated process by visiting
the Office of Student Affairs and Services (OSAS). They are required to secure the
necessary clearance or form that confirms their membership in another
religious or cultural group.
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ii. Public Display of Affection (PDA):

• Students should maintain appropriate behavior and avoid excessive displays of

affection while on school premises or during school events.
• Actions such as kissing, hugging, or other intimate gestures should be kept
within acceptable limits to maintain a respectful and professional environment.

iii. Proper Decorum:

• Students are expected to conduct themselves in a respectful and appropriate

manner at all times.
• Disruptive behavior, including shouting, using profanity, or engaging in
disrespectful actions towards peers, teachers, or staff, is strictly prohibited.
• Students should adhere to established rules and regulations, maintain a positive
attitude, and treat others with courtesy and respect.
• Respect for Teachers, Staff, and Peers: Treat all individuals on campus with
respect, including teachers, staff members, and fellow students. Be courteous,
polite, and considerate in your interactions.
• Engaging in personal discrimination and displaying offensive gestures is strictly
prohibited and will result in appropriate consequences as outlined in the
school's policies. The school is committed to providing a safe and inclusive
environment that fosters respect and understanding among all students.

iv. Dress Code

• Identification, wear your I.D. at all times while inside the campus (Engaging in
the swapping of identification cards (IDs) is strictly prohibited and will result in
consequences in accordance with the school's rules and regulations)

Note: Requesting all students maintain the neatness of their identification card and
refrain from attaching any additional papers or materials that may obstruct or
cover the essential information. It is important to keep the identification
documents clear and legible, as they serve as a means of accurate identification
and verification. By ensuring the visibility of the pertinent information on their IDs,
students can help facilitate efficient and hassle-free processes whenever
identification is required.

• Type-A School Uniform for Monday, Tuesday, Thursday, and Friday

The sample design/drawing approved by the administration will be provided by the

Office of the Student Affairs and Services.

Female:

Skirt height, must be above the knee level. This length ensures modesty and
avoids any potential distractions or discomfort for oneself or others.

The Type-A blouse may or may not be tucked in.

School shoes must be closed, the color should be black, and heels must not
exceed 3 inches or 7.5 cm. Wearing of mules/ open back shoes, sneakers, crocs,
or sports/rubber shoes is not acceptable.

Male:

Type-A Polo should be worn with inner white sleeveless shirt.

Note: Men should wear sleeveless undershirts when wearing their uniforms to

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avoid the visibility of extra sleeves. By opting for sleeveless undershirts, you can
ensure a neater and more streamlined look.

School shoes, must be closed and color should be black. Wearing of mules/ open
back shoes, sneakers, crocs, or sports/rubber shoes is not acceptable.

• Civilian clothes for Wednesday/wash day, and Saturday

Upper: Department T-shirt/any appropriate white t-shirts/presentable blouses.

Note: It is essential that the chosen tops are in line with the school's guidelines and
reflect a neat and presentable appearance. Students contribute to maintaining a
professional and conducive learning environment by selecting suitable t-shirts or
blouses that do not feature offensive designs or display the names of fraternities /
sororities.

Lower: Pants should not be tattered, leggings, or ripped jeans.

Skirt should be knee level. This length ensures modesty and avoids any
potential distractions or discomfort for oneself or others.
Shoes: Students should wear closed shoes. Heels must not exceed 3 inches or 7.5
cm. Slippers and open back/heel, clog-like shoes or mules are not
permitted inside the campus.

• Other Specific Attire

Other specific attire/uniform in the school such as Physical Education

(P.E.), National Service Training Program (NSTP), Laboratory Attire are also
important. These uniforms are designed to ensure the safety, comfort, and
proper identification of the students during their activities. Students who fail to
comply with the dress code policy may face disciplinary actions or sanctions
from the school administration.

Note: If your first-period schedule requires you to wear the P.E. uniform/NSTP
uniform/Laboratory attire, you may enter the campus wearing it. Please ensure
that you have your study load/C.O.R. ready to show to the guard upon entry.
Nevertheless, it is important to bring your type-a school uniform with you to
change into after the said activity as respect for your next subject teacher. On
Wednesdays and Saturdays, you may continue wearing your P.E/NSTP Uniform.

• Exemptions for Wearing School Shoes/ Closed-Toe Shoes due to Injury

For students who have sustained injuries including ingrown toenail/s

that hinder them from wearing school shoes, we kindly request that you submit
your medical certificate to the school clinic. This will facilitate the endorsement
process to the Office of Student Affairs and Services (OSAS) and enable you to
receive the necessary form. Upon receiving the form from OSAS, you will be
required to present it to campus security upon entry to the campus. We
understand that injuries can temporarily affect your ability to wear standard
school shoes, and we appreciate your cooperation in following this process. If
you have any questions or require further assistance, please don't hesitate to
contact the school clinic or the OSAS office. Your well-being and comfort during
your recovery are important to us.

• Exemptions for Wearing School Uniforms:

We would like to inform all students that pregnant students are

exempted from wearing the school uniform. If you are pregnant, please ensure
that you have updated your files at the school clinic. This step is necessary to
initiate the endorsement process to the Office of Student Affairs and Services
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(OSAS). Once your records have been updated, you will be officially recognized
as exempted from wearing the school uniform. We appreciate your cooperation
in following this procedure to ensure that appropriate arrangements are made
to accommodate your needs during this period. If you have any questions or
require further assistance, please do not hesitate to contact the school clinic or
the OSAS office.

• Wearing their uniforms to their desired gender.

We would like to address students who wish to wear uniforms according

to their gender identity. In order to enjoy the privilege of wearing a uniform that
aligns with your desired gender, it is necessary to be officially registered with
the Office of Student Affairs and Services (OSAS). Please ensure that you have
completed the registration process and obtained the required forms from OSAS.
These forms will need to be presented to the campus security guard upon entry
to the campus. We kindly remind students that failure to comply with the
registration process will result in the inability to enjoy the said privilege of
wearing the desired gender uniform. We appreciate your understanding and
cooperation in following the necessary procedures to ensure inclusivity and
respect for all students. Should you have any questions or require further
guidance, please contact the OSAS office for assistance.

• Prohibited Clothing

Clothing that is deemed inappropriate, offensive, or disruptive to the

learning environment. Violations of the dress code will result in corresponding
sanctions. We kindly request your cooperation in adhering to the dress code
guidelines to maintain a positive and respectful atmosphere for everyone.
The following are prohibited in the campus:
a) wearing of offensive imagery or revealing clothing (see
through/nets/meshed or crocheted shirts, sleeveless, halter tops,
cropped tops, plunging necklines, back less), inappropriate graphics,
slogans, and fraternity/sorority affiliations;
b) wearing of hat/cap/beanie/bonnet, and sunglasses inside the
classroom/laboratory;
c) wearing of short pants, above the knee skirts; &
d) wearing of slippers, sandals, mules/ open back shoes/clogs.

Disciplinary Matrix for Uniform Violations

The wearing of the prescribed uniform is mandatory for all students, and
any modifications or failure to comply with the uniform requirements will be
addressed accordingly. Students who are caught modifying their uniforms or not
wearing the prescribed uniform will face consequences as outlined in the
school's policies and guidelines.

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DISCIPLI- LEVELS OF MISCONDUCT

NARY Level 1: Minor offense Level 2 : Moderate offense Level 3:Serious
MATRIX a.)Alteration of the School offense
a.)Failure to wear the Uniform: a.) Non-Compliance
school uniform: This violation occurs when with Uniform Days or
This violation occurs when a student alters or modifies Occasions:
a student does not wear the the school uniform in a way This violation occurs
designated school uniform that is not permitted, such when a student does
as required by the as shortening the skirt not wear the specified
institution. length, changing the color, uniform on designated
or adding unauthorized days or for specific
b.)Inappropriate Uniform accessories. occasions, such as
Fit or special events,
Appearance: b.) Non-Compliance with ceremonies, or dress
This violation occurs when Uniform Accessories or code requirements for
a student wears the school Requirements: certain classes.
uniform in an ill-fitting This violation occurs when
manner, such as oversized a student fails to wear or
or tight-fitting clothing, or properly utilize the
when the uniform is not required uniform
kept neat and presentable. accessories, such as ties,
belts, badges, or specific
footwear.

First Offense Verbal Warning -The SAO informs the -If the uniform
-A verbal warning is given student's parents or violations continue
to the student for the first guardians about the despite previous
instance of uniform uniform violation through disciplinary actions,
violation. The student is a disciplinary letter the SAO informs the
reminded of the dress code notifying the repeated student's parents or
policy and advised to offense and asked to guardians about the
comply with it. support efforts to ensure uniform violation
compliance. through a disciplinary
. letter notifying the
repeated offense and
detention or
suspension for a
specified period,
serving as a
disciplinary action to
address the non-
compliant behavior.

-This can include

detention, where the
student must serve a
specified period of
time during which
they reflect on their
actions, suspension
for a designated
period.
Second Written Warning -In cases of persistent or
Offense -If the student continues to severe uniform violations,
violate or not wear the the student may face a loss
school uniform, the of privileges.
student receives a -This can include exclusion
disciplinary notice from from extracurricular
the Student Affairs Office activities, participation in

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(SAO). special events, or other

privileges reserved for
students in compliance
with the dress code.

Consequences for I.D. Violations

Any student found tampering with or swapping IDs may face disciplinary action. Swapping IDs
undermines the integrity of the identification system and may lead to issues in ensuring
accurate identification and maintaining a secure environment. Students found participating in
such activities may face disciplinary action, including but not limited to warnings, fines,
suspension, or other appropriate measures outlined in the school's disciplinary procedures.
We urge all students to adhere to the rules and policies regarding identification cards, as they
are crucial for maintaining order and security within the school community.

DISCIPLI- LEVELS OF MISCONDUCT

NARY Level 1: Minor offense Level 2 : Moderate offense Level 3: Serious
MATRIX a.) Failure to Wear the a.) Sharing or Misuse of offense
School ID: School ID: a.) Loss or Failure to
This violation occurs when This violation occurs when Present the School
a student does not wear the a student lends their school ID upon Request:
school ID visibly and as ID to another person or This violation occurs
required by the institution. uses someone else's ID when a student loses
inappropriately. or forgets to bring
b.) Improper Display of the their school ID to the
School ID: b.) Altering or Tampering designated areas or
This violation occurs when with the School ID: when requested by
a student displays the This violation occurs when college staff or
school ID in a manner that a student modifies or alters security personnel.
does not meet the specified their school ID, such as
guidelines, such as covering changing the photo,
or partially hiding the ID. information, or expiration
date.
First Offense Verbal Warning -Temporary ID Detention or
-A verbal warning is given Replacement Suspension
to the student for the first In some cases, the SAO In cases of repeated
instance of not wearing the requires the student to or severe ID
ID. obtain a temporary ID for a violations
The student is reminded of designated period. The SAO informs the
the importance of wearing This serves as a reminder student's parents or
the ID and advised to and inconvenience for not guardians about the
comply with the policy. adhering to the policy. uniform violation
through disciplinary
notice to notify the
repeated offense and
detention or
suspension for a
specified period,
serving as a
disciplinary action to
address the non-
compliant behavior.

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Written Warning Loss of Privileges

-If the student continues to -If the ID violations persist,
violate or not wear the the student may face a loss
school ID, the student of privileges. This can
Second receives disciplinary include restrictions on
Offense notice from the Student accessing certain areas of
Affairs Office (SAO). the college, participation
in events, or other
privileges reserved for
students in compliance
with the ID policy.

v. Academic Integrity

Any infractions within this domain, such as plagiarism, cheating, fabrication,

academic dishonesty, unauthorized collaboration, exam misconduct, academic
sabotage, improper citations, and unauthorized access, will be promptly addressed
and handled accordingly.

In the case of a student sending/posting a harassing message to their instructor,

it would be considered a violation of conduct and academic integrity. This type of
behavior is unacceptable and goes against the principles of respect, professionalism,
and appropriate communication within an educational setting. The school maintains
a strong commitment to upholding academic honesty and ensuring a fair and equitable
learning environment. We emphasize the importance of maintaining high ethical
standards and personal integrity in all academic pursuits. It is the responsibility of
every student to uphold the principles of academic honesty and contribute to a culture
of integrity within our school community.

Here is a disciplinary matrix outlining the consequences for violations within

this domain:

Disciplinary Levels of Misconduct

stages
Level 1 : Minor offense Level 2: Moderate offense Level 3: Serious
offense

• -Verbal warning from • -Meeting with the student's• -Suspension from

the teacher or proctor parents or guardians, school for a
• Meeting with the student teacher, and school specified number of
to discuss the incident administrator days
and emphasize the • Mandatory referral to a • Parent conference
importance of academic disciplinary committee or with school
First offense integrity panel administration and
• Documentation of the • Increased loss of privileges counselor
incident in the student's for an extended period • Mandatory
disciplinary record • Requirement to complete counseling or
additional academic intervention
integrity workshops or program focused on
programs academic integrity
• Parent conference with and ethics
school administration to • Development of an
discuss the repeated individualized
1. . offenses. Referral to academic
counseling or intervention improvement plan
programs focused on • Notification of the
academic integrity. incident and
disciplinary action
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to colleges or
universities if
applicable

-Possible
recommendation for
expulsion or
transfer to an
alternative
educational setting.
• Loss of certain
privileges, such as
participation in
extracurricular
activities or
eligibility for
academic honors.
• Notification of the
incident and
disciplinary action
to relevant
educational
institutions or
future employers, if
applicable.
• -Written warning issued• -Parent conference with
to the student school administration and Expulsion from the
• Notification sent to the teacher school or a
student's parents or • Referral to a disciplinary recommendation for
Second guardians committee or panel for a alternative
offense • Completion of an more extensive review of educational
academic integrity the student's disciplinary placement
workshop or educational record
program • Loss of privileges, includingA.Review by a
• Temporary loss of participation in disciplinary
privileges (e.g., extracurricular activities, committee or panel
participation in for a significant period to determine the
extracurricular activities,
• Placement on disciplinary appropriate course
access to certain probation for a specified of action
resources) for a duration B.Revocation of
specified period • Possible assignment of an privileges, including
academic mentor or participation in
counselor to monitor the extracurricular
• Meeting with the student's progress and offer activities,
student, parents or guidance permanently or for
guardians, and relevant an extended period
school staff to discuss C. Loss of eligibility for
the pattern of cheating certain academic
behavior. honors or awards
• Increased consequence,
such as a zero grade on
the assignment or exam,
and additional academic
penalties.
• Mandatory participation
in an academic integrity
workshop or program.

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• Formal warning issued

to the student,
emphasizing the
potential consequences
of future violations.

Plagiarism Offenses:

DISCIPLINARY LEVELS OF MISCONDUCT

STAGES
Level 1 : Minor offense Level 2 : Moderate Level 3 : Serious offense
offense

First offense If a student is found -If a student is caught1. -If a student continues to
guilty of plagiarism for plagiarizing for a commit plagiarism
the first time and the second time or if the offenses despite
offense is considered offense involves previous warnings or
minor or a result of a multiple instances of disciplinary actions, the
misunderstanding, the plagiarism within a consequences can be
disciplinary action may single assignment, the more significant. The
be relatively lenient. consequences are student may face serious
The student may be likely to be more penalties, including
required to attend an severe. The student failing the course,
educational workshop may face disciplinary academic suspension, or
on academic integrity, actions such as a even expulsion from the
complete a plagiarism formal warning, a institution. Repeat
tutorial, or receive a reduction in grade for offenders may also have
warning or reprimand the assignment, or a permanent record of
from the instructor or academic probation. academic misconduct,
academic department. Additionally, the which can have long-
student may be term consequences for
required to complete their academic and
an academic integrity professional careers.
course or engage in
additional educational
measures. .
(Renders a school
service for a total of
16 hours.)
Second offense -The student will (Renders a school .
receive a disciplinary service 16-24 hours.)
notice informing the
parents about the said
repeated offense.
-The student may be
required to complete a
specific task or service
within the school
environment, such as
assisting with school
events, organizing
materials, or
performing other
duties assigned by the
school administration.
(Renders a school
service for a total of 8
hours.)
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vi. Online Behavior

If students are found guilty of engaging in the following online behaviors, they will
be dealt with accordingly. The school takes online conduct seriously to ensure a safe and
respectful environment for all. Behaviors such as cyberbullying, harassment, spreading
false information, engaging in illegal activities, or any other forms of online misconduct
will not be tolerated. Consequences may include disciplinary action, parental
involvement, counseling and educational interventions designed to prevent future
incidents. We encourage all students to use online platforms responsibly, treat others
with respect, and uphold positive digital citizenship. It is our collective responsibility to
foster a healthy and supportive online community within our school.

Here is a disciplinary matrix outlining the consequences for violations within this
domain:

DISCIPLINARY LEVELS OF MISCONDUCT

STAGES Level 1: Level2: Level 3:
Minor offense Moderate offense Serious offense
First offense Examples: Examples: online behavior Examples: online
inappropriate or violations, such as behavior violations,
offensive online sustained cyberbullying, including threats of
behavior, such as a harassment, or engaging violence, hate speech
single offensive in illegal online activities. targeting specific
comment or a minor individuals or groups,
breach of online or engaging in illegal
etiquette. Consequences: Significant activities with
loss of online privileges, significant harm.
academic probation,
Consequences: suspension, referral to law Consequences:
Verbal warning the enforcement authorities, Prolonged
students will be or a disciplinary hearing. suspension,
informed of the said expulsion, legal
violation and actions, or other
education/training on severe disciplinary
appropriate online measures as
behavior. determined by the
institution's policies
and procedures.
Second offense This indicates that a Consequences: Extended
person has engaged in significant loss of online
the same or similar privileges, academic
misconduct on probation, suspension,
multiple occasions, referral to law
despite previous enforcement authorities,
warnings or or a disciplinary hearing.
disciplinary actions.

Examples: instances
of online misconduct,
such as cyberbullying,
repeated offensive
comments, or sharing
inappropriate
content.

Consequences:
Formal warning,
student will receive a

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disciplinary notice, a
temporary
suspension of online
privileges.

Disciplinary Matrix for Cyberbullying:

Disciplinary Levels of Misconduct

Stages Level 1 : Minor offense Level 2 : Moderate Level 3: Serious offense
offense
First offense Awareness and 1. Informal Resolution: 2. Disciplinary Actions:
Reporting: For less severe cases, an -Based on the
-In this stage, individuals informal resolution may investigation's findings,
are made aware of what be attempted to address disciplinary actions are
constitutes cyberbullying the issue without the determined and
and are encouraged to need for formal implemented.
report any incidents they disciplinary measures.
witness or experience. The severity of the
This stage may involve misconduct and any
Reporting mechanisms mediation, conflict prior history of similar
can include anonymous resolution techniques, or incidents may influence
reporting, online forms, counseling to educate the disciplinary
or contacting trusted the individuals involved measures taken.
individuals such as about the consequences
teachers, administrators, and impact of their Potential actions can
or designated support actions. include verbal or
personnel. written warnings,
parent/guardian
involvement,
mandatory counseling,
loss of privileges,
academic penalties, or
suspension, among
others.
Second 3. Initial Assessment: 4. Formal Investigation: 5. Escalation and
offense Involvement of
Once a report is received, If the complaint is Authorities:
an initial assessment is substantiated and
conducted to determine warrants further action, In severe cases of
the severity and validity a formal investigation is cyberbullying or when
of the complaint. initiated. disciplinary measures
within the institution
The assessment may The investigation are insufficient, it may
involve gathering process typically be necessary to involve
evidence, reviewing involves interviewing external authorities,
relevant policies, and the complainant, alleged such as law
interviewing the parties perpetrator, and any enforcement or legal
involved. witnesses, as well as agencies.
collecting additional
evidence.

vii. Discrimination / Harassment

Discrimination refers to the unfair or unequal treatment of individuals or groups

based on certain protected characteristics, such as race, color, national origin, sex, gender
identity, sexual orientation, disability, religion, or age.

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The following violations fall under the categories of Bullying/Harassment and

Discrimination:

Disciplinary Levels of Misconduct

Stages
Level 1: Minor offense Level 2 : Moderate Level 3 : Serious offense
offense
First Offense A verbal warning is The student persists in Expulsion or
given to the individual committing the Termination: In cases
involved, emphasizing violation despite being involving severe or
that their behavior is aware of its repeated acts of
unacceptable and may consequences, referral discrimination, the
result in more severe to counseling or ultimate disciplinary
consequences if it intervention programs action may involve
continues. focused on addressing expulsion from the
the underlying issues educational institution
related to or termination of
discrimination employment.
Second Written Warning: A A temporary
Offense written warning is suspension from the
issued, documenting institution or
the incident, the finding organization may be
of discrimination, and imposed. The length of
the expectation for the suspension will
improved behavior. It depend on the severity
may include a clear of the discrimination
statement that repeated and any previous
offenses may lead to disciplinary history.
further disciplinary
action.

viii. Disciplinary Matrix for Attendance and Truancy

• Unexcused Absences: Absences from classes or school activities without a valid

reason or without following the proper procedure for obtaining an excused
absence.
• Excessive Absences: Consistently missing classes or exceeding the allowed
number of absences as specified by the institution's attendance policy.
• Tardiness: Repeatedly arriving late to classes or school without a valid reason
or exceeding the allowed grace period for tardiness.
• Leaving Campus without Permission: Leaving the school premises during
school hours without proper authorization or without following the
established sign-out procedures.
• Failure to Attend Mandatory Events: Not attending mandatory school events,
such as assemblies, meetings, presentations, or examinations, without a valid
reason or without obtaining prior permission.
• Skipping Classes: Intentionally and repeatedly avoiding attendance in specific
classes or periods without proper authorization.

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DISCIPLINARY LEVELS OF MISCONDUCT

STAGES Level 1: Minor offense Level 2: Moderate Level 3: Serious
offense offense
First offense Warning/Verbal Parent/Guardian Progressive
Warning At this stage, Involvement When Consequences If the
the student may attendance or truancy attendance or truancy
receive a verbal continues to be a issue persists despite
warning from the problem, the previous
teacher or an authority involvement of the interventions,
figure, notifying them student's parent or progressive
about their attendance guardian may be consequences may be
or truancy concern. It required. This could imposed. These
serves as an initial include meetings, consequences can
notification to address conferences, or include, but are not
the issue and counseling sessions to limited to, detention,
encourage discuss the issue and loss of privileges,
improvement. develop strategies for academic penalties,
improvement. mandatory counseling
or support programs,
or additional meetings
with parents or school
administrators.
Second offense Written Warning If the Attendance Referral to Truancy
attendance or truancy Improvement Plan In Court or Legal Action
problem persists, the some cases, an In severe or persistent
student may receive a attendance cases of truancy, the
written warning. This improvement plan may institution may refer
is a more formal be implemented. This the student to truancy
communication, plan outlines specific court or initiate legal
usually documenting goals, expectations, actions involving
the previous verbal and interventions to authorities or child
warning and indicating help the student protective services.
the consequences if the improve their This stage typically
issue is not resolved. attendance and reduce involves legal
truancy. It may involve proceedings and can
regular check-ins, have more serious
monitoring, and implications for the
support from school student and their
staff or counselors. family.

ix. Disciplinary Matrix for intellectual Property Rights

Intellectual property rights (IPR) are legal rights that protect the creations of the
human intellect or mind. These rights grant exclusive ownership and control over
intangible assets, such as inventions, artistic works, designs, symbols, names, and trade
secrets. The purpose of intellectual property rights is to provide incentives for innovation
and creativity by allowing creators and inventors to benefit from their creations and
encourage further advancements. Intellectual property rights enable individuals and
organizations to protect and commercialize their intellectual creations.

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Disciplinary Levels of Misconduct

Stages Level 1 : Level 2: Level 3:
Minor Offense Moderate Offense Serious Offense
First offense -Examples: Accidental -Examples: Intentional -Examples: Large-scale
or unintentional use of and significant copyright and intentional
copyrighted material infringement, infringement,
without proper counterfeiting commercial
attribution or trademarks, counterfeiting, or
permission. misappropriation of deliberate and
-Consequences: trade secrets, or malicious theft of trade
Education or training unauthorized disclosure secrets.
on intellectual property of confidential
rights, a warning, or a information. -Consequences:
requirement to rectify -Consequences: Severe Prolonged suspension,
the violation (e.g., warnings, suspension of expulsion, termination
removing infringing privileges, probation, of employment, legal
content). academic or action seeking
employment sanctions, significant financial
legal action, and damages, and potential
potential financial criminal charges.
damages.
Second -Examples: The student persists in
offense Reproducing or committing the violation
distributing despite being aware of
copyrighted material its consequences.
without permission, -Extended suspension:
trademark The student faces an
infringement, or extended period of
unauthorized use of suspension.
trade secrets.
-Consequences: Formal
warning, mandatory
intellectual property
rights education,
written apology,
removal of infringing
material, and possible
financial restitution.

x. Property Damage / Vandalism

Vandalism refers to the intentional destruction, defacement, or damage of

property, often without the owner's consent. It involves actions such as graffiti, breaking
or damaging objects, spray painting, keying cars, or causing harm to buildings, facilities,
or personal belongings.

Disciplinary Matrix for Vandalism:

Disciplinary Levels of Misconduct
stages Level 1: Minor Offense Level 2: Moderate Level 3: Serious
Offense Offense
First Offense1. -Investigation and 1. -Investigation and 1. -Investigation and
verification of the verification of a third verification of a fourth
vandalism incident. vandalism incident. vandalism incident.
2. 2. 2.
3. -Meeting with the 3. -Meeting with the 3. -Meeting with the
student to discuss the student, parents or student, parents or
guardians, teacher, and guardians, teacher, and
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incident and gather school administrator to school administration

their perspective. discuss the repeated to review the repeated
4. Imposition of an violations. violations and previous
appropriate 4. disciplinary actions.
consequence, such as 5. -Implementation of 4.
restitution or repair of more severe 5. -Possible
the damaged property. consequences, such as recommendation for
5. suspension from expulsion or transfer to
6. -Parent or guardian school for a specified an alternative
notification of the period. educational setting.
incident and 6. Development of a 6.
consequence. behavior improvement7. -Loss of certain
7. Documentation of the plan with regular privileges, such as
incident in the monitoring of the participation in
student's disciplinary student's progress. extracurricular
record. 7. activities or eligibility
8. -Referral to counseling for leadership roles.
or intervention 8.
programs focused on 9. -Notification of the
addressing the incident and
underlying issues disciplinary action to
related to vandalism. relevant educational
institutions or future
employers, if
applicable.
Second 1. -Investigation and -The student persists
Offense verification of a in committing the
repeated vandalism violation despite being
incident. aware of its
2. consequences.
3. -Meeting with the
student, parents or -Extended suspension:
guardians, and relevant The student faces an
school staff to discuss extended period of
the pattern of suspension.
vandalism behavior.
4.
5. -Increased
consequence, such as a
more significant
restitution amount or
involvement of law
enforcement.
6.
7. -Mandatory
participation in a
vandalism prevention
or ethics workshop.
8.
9. -Formal warning
issued to the student,
emphasizing the
potential consequences
of future vandalism
violations.

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xi. Alcohol Violation

Alcohol violations on campus can have serious consequences for the individuals
involved and the overall safety and well-being of the campus community. Attending class
while under the influence of alcohol is generally considered a serious violation of campus
rules and policies as it can disrupt the learning environment and compromise student
safety.

DISCIPLINARY LEVELS OF MISCONDUCT

STAGES
Level 1: Minor Level 2: Level 3:
offense Moderate offense Serious offense

Warning or 1. Loss of Privileges or Disciplinary Hearing

Counseling Fines or Expulsion
-For a first-time -Continued alcohol -In cases where
offense or a minor violations may result in repeated incidents
incident, a warning or the loss of certain occur or there are
counseling session privileges or fines. concerns about the
FIRST may be issued. student's well-being,
OFFENSE -Privilege loss may mandatory
-The purpose is to include restrictions on participation in
address the behavior, participating in alcohol education
educate the student extracurricular activities, programs or
about the attending social events, counseling sessions
consequences, and or using certain campus may be required.
provide guidance on facilities. -These programs aim
responsible conduct. to address alcohol
-Fines may be imposed misuse, provide
-This category as a monetary penalty support, and promote
typically includes for the violation. responsible decision-
first-time or isolated making.
incidents of low-level
alcohol-related - In severe cases or
misconduct. instances where there
Ex. Entering the is significant harm or
campus under the risk to others, a
influence of alcohol disciplinary hearing
Attending the class may be conducted to
under the influence of determine
alcohol. appropriate
consequences.

-Expulsion, which is
the permanent
separation from the
institution, may be
considered for the
most serious offenses.

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2. Written Warning or 3. Alcohol Education

Probation Programs or Counseling

-If the alcohol -In cases where repeated

violation persists or is alcohol violations occur,
more severe, a additional alcohol
SECOND written warning or education programs or
OFFENSE probation may be counseling sessions may
issued. be required.
Ex.
Attending the class -These programs aim to
under the influence of address underlying
alcohol issues related to alcohol
misuse and provide
-The written warning support for behavior
or probation serves change.
as an official notice
and reminder of the -If the offense is repeated
policies and or more severe,
expectations probation or suspension
regarding alcohol use may be imposed.
on campus.
-Probation involves a
formal period of
monitoring and
heightened expectations
for behavior, while
suspension entails a
temporary removal from
classes or campus.

xii. Parking Violations

These violations are related to the rules and regulations regarding parking on
campus or in designated areas. Violations may include parking in unauthorized areas,
parking without a permit, parking in reserved spaces, exceeding time limits, blocking
access or emergency routes, or other violations specific to the parking regulations in place.

Designated Parking Areas:

• Designated parking areas for students are exclusively located outside the
campus premises.
• Accessible parking options for individuals with disabilities are available
both inside and outside the campus premises.

Exemptions:

In situations where vehicles are carrying heavy materials for the school,
they may be allowed to enter the campus but must promptly leave after delivering
the said materials. This policy acknowledges the need for logistical support and the
transport of essential materials. However, to maintain a safe and orderly campus
environment, it is necessary to limit the presence of vehicles that are not directly
involved in ongoing operations or deliveries.

Therefore, vehicles carrying heavy materials will be granted temporary

access to the campus for the purpose of delivery. Once the delivery is completed,

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these vehicles are required to exit the campus promptly, minimizing disruption to
traffic flow and parking availability.

It is crucial for drivers of such vehicles to adhere to designated routes and

parking areas specified by the school. Failure to comply with these regulations may
result in penalties, including loss of access privileges or disciplinary actions. By
implementing this policy, the school aims to strike a balance between facilitating
necessary deliveries and ensuring the smooth functioning of the campus
environment.

` Parking Violations Disciplinary Matrix

DISCIPLINARY LEVELS OF MISCONDUCT

STAGES
Level 1 : Minor Level 2 : Moderate Level 3: Serious Offense
Offense Offense
-Verbal/written Increased -Towing/impounding
FIRST warning: The fines/penalties: of vehicle: In severe
OFFENSE individual receives a The individual may face cases or for repeated
verbal or written fines or penalties for violations, the
warning, notifying persistently violating individual's vehicle
them of the parking parking regulations. may be towed or
violation and impounded at the
emphasizing owner's expense.
compliance with
parking regulations.
-Written reprimand: -Loss of parking
SECOND The individual may privileges:
OFFENSE receive a written The individual's
reprimand or be parking privileges may
required to pay a fine be suspended or
for the repeated revoked temporarily,
parking violation. prohibiting them from
parking on campus or in
designated areas

xiii. Observance of Flag Ceremonies

Flag ceremonies are solemn and patriotic events that show respect for the
national symbol and the country. Colleges are expected to observe flag ceremonies in
accordance with the law. Failure to respect the flag ceremonies is subject to
appropriate disciplinary action/s.

Disciplinary Matrix for students who do not respect Flag-raising Ceremonies.

Disciplinary Levels of Misconduct

Stages Level 1: Minor offense Level 2: Moderate Level 3: Serious offense
offense
First offense Verbal warning or • Meeting with parents or• Referral to the school's
counseling by a guardians to discuss the disciplinary committee
teacher or repeated disregard for or administration for
administrator, flag-raising ceremonies further action.
emphasizing the and their significance. • Possible Consequences:
importance of • Possible Consequences: Additional disciplinary
respecting flag-raising Temporary removal actions such as
ceremonies and from student leadership detention, suspension,
explaining the roles or elected or other appropriate
positions within the consequences based on
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significance of the flag school, mandatory the severity of the

as a national symbol. participation in a civic repeated infractions.
education program or
community service
related to flag etiquette
and civic responsibility.
Second • Written warning or -Consequences:
offense reprimand from a • Loss of participation
teacher or privileges in school
administrator, events or
documenting the extracurricular
incident and restating activities for a specified
expectations regarding period, such as being
respectful behavior ineligible to attend field
during flag raising trips or missing out on
ceremonies. certain privileges.
• Possible Possible community
Consequences: Loss of service for eight hours.
participation
privileges in school
events or
extracurricular
activities for a
specified period, such
as being ineligible to
attend field trips or
missing out on certain
privileges.

xiv. Disciplinary Matrix for Violation of Health and Safety

Health and safety are essential aspects of college life. Students should be aware
of the potential hazards and risks that they may encounter on campus, and take
appropriate measures to prevent or minimize them. Some of the common health and
safety issues in college include fire safety, food safety, mental health, sexual assault,
substance abuse, and infectious diseases. By following the guidelines and policies
established by the college administration, and by seeking help when needed, everyone
can contribute to creating a safe and healthy learning environment.

Failure in taking part or promote health and safety environment in the campus,
or take appropriate measures to prevent or minimize hazards and risks is subject to
appropriate disciplinary action/s.

Disciplinary Levels of Misconduct

Stages
Level 1 : Minor Offense Level 2: Moderate Level 3: Serious Offense
Offense
First Informal Warning Probation Expulsion
Offense In cases of minor or In more severe cases, or Expulsion is the most
first-time violations, an for repeated violations, severe disciplinary
informal warning may the student may be action and involves
be given to the student. placed on probation. permanent removal from
This serves as a During this period, the the educational
reminder of the health student's conduct is institution. This is
and safety guidelines closely monitored, and typically reserved for
and educates the they may be required to severe or repeated
student on the meet specific conditions violations of health and
potential consequences or demonstrate safety guidelines that
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of their actions. improved compliance pose significant risks to

with the health and the well-being of others.
safety guidelines.
Second Written Warning Suspension
Offense If the violation persists Suspension involves
or is more serious in temporarily removing
nature, a written the student's right to
warning may be issued. attend classes and
This formal participate in school
communication activities. The duration
informs the student of the suspension can
about the violation, vary depending on the
highlights the potential severity of the violation.
risks and During this time, the
consequences, and student may be required
emphasizes the to complete certain
importance of adhering educational or remedial
to health and safety measures.
guidelines.

C. Institutional Student Programs and Services

Institutional Student Programs and Services are the various essential programs and activities that the
college provide to the students. These services include, but are not limited to, the following: Admission,
Scholarship and Financial Assistance, Food, Health, Security and Safety, Housing and Residential Services,
Multi-Faith, Foreign/International Students, services for students with Special Needs and other programs
such as: culture and arts, sports, social and community involvement.

1. Admission Services

The admission services are provided to all student applicants who wishes to enroll to Talibon
Polytechnic College. This involves processing requirements, administration of entrance test,
interviews, and orientations.

The institution provides reasonable accommodation and consideration for those applicants and/or
persons with disabilities as stipulated in R.A. 7277.

2. Scholarships and Financial Assistance

The college provides student scholarship and financial assistance in various forms and accessible
modalities. Guidelines, Screening and monitoring procedures are explained during orientation, and
widely disseminated.

3. Food Services

There is adequate, safe and healthy variety of food available in TPC Canteen. The college ensures that
the food provider follows health, safety and sanitation guidelines of the Department of Health. All food
outlets will be periodically inspected for sanitation and hygiene, and a Certificate to Operate should be
displayed in a prominent area of the food outlet.

4. Health Services

Talibon Polytechnic College provides primary health care services administered by licensed medical,
dental and allied professionals made available to all students.
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Adequate facilities for health care and updated health records are kept and maintained as required
by the department of health.

5. Safety and Security Services

The school is providing safe and secure environment, buildings, and facilities especially for differently
abled/ persons with disabilities. The college complied with the Philippine Disaster Risk Reduction and
Management Act of 2010 and government standards, and has licensed and competent security personnel
that ensures the safety and security of students and their belongings.

6. Student Housing and Residential Services

The college offers a range of student housing and residential services support to help students find
and maintain a living environment that is secure and suitable for learning.

7. Multi-faith Services

The college ensures that the right to freedom of religion is respected.

8. Foreign/International Students Services

There is an integrated service program that caters to socio-cultural, academic and non-academic needs to
all international students. The college provides a liaison officer to assist international students with the
government agencies like CHED, department of foreign affairs (DFA) and Bureau of immigration (BI).

9. Services for Students with Special Needs and Persons with Disabilities

The college ensures that academic accommodations are made available to persons with disabilities and
learners with special needs.

10. Cultural and Arts Programs

Cultural and arts activities are available in this college. This program is essential to one's academic
experience and personal development. This can help foster creativity, diversity, and collaboration
among students and faculty.

11. Sports Development Programs

Sports development in this colleges is an important aspect of promoting physical, mental and social
well-being among students and faculty.

National, sectoral and cultural sports activities including arnis and sipa are regularly conducted in the
school, and persons with disabilities are also encouraged to join and participate in the Sports Development
Program.

12. Social and Community Involvement Programs

The college has an annual program dedicated for Social and Community Involvement Activities.
It advocates social awareness, personal internalization and meaningful contribution to nation
building. The activities provide opportunities for meaningful socio-civic involvement of students
which include among others volunteerism, environment protection, etc.

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V. THE OFFICE OF THE COLLEGE ACCOUNTING AND FINANCE

The Office of College Accounting and Finance is headed by the Treasurer who takes care of the financial
operations of the school. All financial transactions shall be made with the Accounting and Finance Office
ONLY.

VI. THE OFFICE OF THE REGISTRAR

The Office of the College Registrar plans, organizes, and coordinates activities associated to the
registration, transfer, release and graduation of students, maintenance and safekeeping of records,
consolidation of class and examination schedules in coordination with the Department Head or Deans,
communication with the Commission on Higher Education (CHED), Technical Education and Skills
Development Authority (TESDA) and the Department of Education (DepEd) pertaining to academic records
of students and observance of policies and guidelines.

VII. THE OFFICE OF THE STUDENT AFFAIRS AND SERVICES (OSAS)

The Office of Student Affairs and Services is established to cater for the social, cultural, recreational
and general welfare needs of students in an integrated, professional manner and to assist students in their
personal and academic development. The OSAS is in charge of proactively looking into, and investigating any
student concerns on campus and to assess these concerns, develop plans and pass resolutions addressing
them. This department also organizes programs and events to aide cultural and intellectual developments,
organize additional services and opportunities such as student trips. In addition to providing services
indicative of the above list of units; It includes the student’s policy, liaison with the Students’ Committees,
student’s facilities, student financial assistance and student orientation.

VIII. THE COLLEGE LIBRARY

The College Library supports the teaching and research program of the school providing the materials
needed by students and faculty in their academic work.

A. Library Services

1. Borrowing and Returning Students may borrow 3 books at a time for a maximum of 3 days. Reserve
books are for overnight use only at 4:00PM onwards.
2. TPC Library Website It serves as a gateway to the library’s collections. Services, and resources,
offering a convenient and accessible way for users to engage with the library
and enhance their learning, research, and recreational pursuits
3. Virtual Services Provides services through email, phone call, and through mobile. It helps you
save time in doing your research, just simply email us so we can help you on
the retrieval of your topic or you may contact us with our mobile number.
4. Text-a-Librarian It is a service provided to all TPC patrons wherein requested materials will
be sent via email provided that complete details are included.
5. Document Delivery Services It is a service provided to all TPC patrons wherein requested materials will
be sent via email provided that complete details are included.
6. TPC Online Library The TPC online library gives you access to many different e-books, e-journals
and databases, to assist you in your studies while at home.
7. Scanning Services Provides assistance to faculty members by scanning course-related
materials and for other instructional uses.

IX. TECHNICAL—VOCATIONAL DEPARTMENT

A. Entry Requirements for the Program

Admission to any TESDA- accredited course offered by the college will follow Authority’s Entry
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Requirements as prescribed in its Training Regulation and specified in the Course Design. In addition, the
candidate/trainee must possess the following qualifications.

1. Must be able to communicate effectively both orally and in written form.

2. Must be physically, emotionally, psychologically and mentally fit.
3. Must be able to perform basic mathematical computation 4. At least, must be a high school graduate.

X. EDUCATIONAL TOUR/FIELD POLICIES AND GUIDELINES

A. Educational Tour/Field Trips

The primary objective of the school field trips is to provide an educational experience in keeping with
planned curriculum, while exposing students to new cultural and physical opportunities not found in
daily life. Moreover, field trips are designed to encourage group participation and bonding among the
students and teachers. With those objectives in mind, the following guidelines have been designed to
help students, teacher, chaperones, and parents get the most of their field trip experience.

1. Students Roles.

a. All students are expected to participate in field trips but not forcibly imposed.
b. Because field trips are an opportunity for students to stretch themselves in new and
unique ways, Students should show a positive attitude when facing unfamiliar situations
or challenges.
c. Throughout the field trip, students are expected to uphold regular school rules and show
respect for each other, teacher and other adult supervisor.
d. During a field trip, students are representative of our, so their behavior should reflect that
at all times
e. Field trips begin and at the designated meeting place (usually the town bus or ferry
terminal) if a student requires alternative arrival, departure, or other transportation
arrangements, parents must notify teacher in writing prior to the trip.

2. Teacher’s roles

a. Teachers are to design field trip experiences that appropriately dovetail with theexisting
curriculum, provide unique experiences are age appropriate for the students
participating, and are of reasonable cost.
b. Teachers will determine the number of chaperones needed for a field trip.
c. Teachers will coordinate with the transportation to and from the event, assess costs, assign
chaperone duties, and make other logistical arrangements well in advance of the field trip.
d. They will then communicate those plans to the College President for Board of Trustees’
approval.
e. Once a field trip has been organized and approved, teacher will be responsible for fund raising
and communicating logistical plans to parents and obtaining permission slips from them.

3. Chief Security Officer/Dean of Students Discipline Roles

1. The role of the Chief Security Officer (CSO)/ Dean of Discipline (SDD) is to support teachers
and to provide additional supervision for the entire group of students, as needed. They
may be called on to perform a variety of roles, depending on the natureof the trip.
2. CSO/SDD support the educational or cultural nature of the event and should provide a
positive example of the students.
3. They are to work with the entire group or with a small group of students, as directed by
the teachers.
4. Prior to and throughout the trip, CSO/SDD should be in communication with teachers to
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determine specific roles and responsibilities.

5. CSO/SDD help teachers monitor student behavior and refer any issues to teachers.
6. Students are under the direct supervision of the teacher in-charge at all times.
7. During overnight field trips, CSO/SDD is responsible for student supervision 24 hours a
day, unless otherwise determined by teachers, and should remain with the group
throughout the entire field trips.
8. SCO/SDD may not bring non-students on the trip.
9. CSO/SDD may not smoke in the presence of students or any enclosed areas.
10. CSO/SDD may not drink alcohol or use illegal drugs at any time.
11. CSO/SDD, who drive their personal vehicles, carrying students, must provideevidence
of liability insurance and a valid driver’s license.

4. Parents’ Participants

If a parent wants to go on a school trip to provide additional support for his or her own
son/daughter due to a certain situation like having special needs, this may be permissible given
the following guidelines.

1. Parent participants should consult with teacher prior to the trip to determine the level of
participation that is appropriate.
2. Any additional expenses that a parent’s presence incurs, including lodging, food,
admission to events or programs, and travel expenses, will be the parents’ responsibility.
3. In order to avoid potential disruptions or distractions, parents are discouraged from
bringing pre-school siblings of students.
4. In the interest of preserving the objectives of the field trip and enhancing their
son’s/daughter’s experience as a part of the group parent participants may not remove
their son/daughter activities, including transportation to and from the event, except in
true emergency situations.
5. Parent participants are not to smoke in the presence of students or in any enclosed areas.
6. Parent participants are not to drink alcohol or use illegal drugs at any time.
7. Parent participants who drive their own vehicles assume all liabilities.

5. Checklist of Requirements

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XI. ON THE JOB TRAINING (OJT) / PRACTICUM POLICIES AND GUIDELINES

During the practicum/OJT, the students are assigned to participating establishments wherethey
are given work experience in the various aspects. Student’s enrolled need to be screened first by the
Practicum/OJT Coordinator. The screening schedule will be posted in the enrolment of every
department.

A. Objectives

Exposure to the different work situation is designed to provide students an opportunity to

experience and observe the application of theories they have learned in the classroom in an actual
workplace. The training will enable him/her to develop the necessary conceptual, technical know-
how and the human aspects necessary to start work.

1. General Objectives

To provide students the opportunity to acquire practical knowledge, skills, and desirable
attitudes in the operational aspects of the industry.

a. To make them internationally competitive for employment here and abroad.

b. To develop and enhance the Filipino work ethics, competencies and discipline.

2. Specific Objectives

At the end of the practicum training program, the student should be able to:

a. Associate key positions in the industries and related operations to corresponding tasks
and responsibilities.
b. Identify and comprehend standard procedures and techniques of each of the
sections/department assigned.
c. Perform the specific tasks required in sections/department assigned.
d. Appreciate the importance of efficient operational policies and procedures in relation to
the overall management.
e. Analyze and evaluate operational procedures in each assigned department and
recommend to appropriate course of action to improve them.

With these, students and practicum coordinators of both educational participating institutions
will be guided in preparing the practicum training that can best achieve these objectives.

B. Guidelines / Rules to be Observed by Practicum Students

1. Grooming

a. Always take a second look at yourself before reporting to duty. See to it that “Good
Grooming” rules are followed.
b. Always be in your proper and complete uniform when on duty, unless specifically asked by your
supervisor to wear casual clothes for heavy work; however, leave the establishment wearing
your prescribed uniform.
c. Always wear your nameplate for identification purposes (if available)

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2. Behavior / Deportment

a. Be courteous at all times to both clients and employees. Never be rude to them.
b. Be tactful and diplomatic in dealing with clients and employees. When client is angry, never
show anger yourself. Remember, the customer is always right.
c. Be interested in people but don't get too personal.
d. Socializing with any of the clients or employees of the establishment as well as having personal
relationships with them before, during or after practicum duty is strictly prohibited. Do not
accept invitations from them to attend functions such as birthday or beach parties and concerts
or to go to bar hopping, shopping, and watching movies.

3. Performance while on Duty

1. Observe professionalism during the course of your practicum training.

2. Observe workflow and standard operational procedures in the Department - if you have
questions ask the Section Head.
3. If you are provided with an establishment’s rules, read and follow strictly.
4. Strictly follow instructions/assignments given to you by your supervisor.
5. Obey your supervisor and do not show insubordination to him.
6. Always give prior notice to your supervisor if you will be absent or late for duty. Excuses for
such should be reasonable.
7. Be careful and show enthusiasm while doing your work.
8. Stay in the department you are assigned. Do not loiter around while on duty.
9. While on duty, do not smoke or engage in rumor mongering.
10. If you do not know the answer to a question asked by clients, refer them to employees who
can give the correct response.
11. Do not sit down with a guest even when asked to do so. Just say politely that SCHOOL
POLICY NOT TO DO SO.
12. Entertaining personal visitors or making telephone calls while on duty is strictly prohibited
unless in emergency cases.
13. You are primarily liable for any loss/ damages to the establishment caused by you during the
duration of your practicum training, so take care of the establishment’s equipment and facilities.
14. Do not take any belongings or valuables. Such action is considered theft and is punishable by
law.
15. Meal breaks depend on the schedule of the particular establishment where you are assigned.
Although some establishments may provide you with free meals during your practicum duty, do
not expect them at all. If an employee's gives you some food, ask first if it is
provided by the establishment or if you have to pay it.
16. Observations which appear confusing and contrary to inputs learned in the classroom should
be brought up during the review sessions for discussion and clarification.
17. Your performance cooperation and observance of establishments regulations should enhance
the good image of the college.
18. Remember to inform management when you have finished the required number of hours
before leaving the establishment. Thank all people who have helped to train you.

Some roles are guidelines may be provided by the college department which is more
appropriate with their courses.

XII. MISCELLANEOUS PROVISIONS

TPC expects students to take care of all school properties as their own, refrain from defacing
walls, writing on chairs and destroying school properties.

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XIII. STUDENT’S PLEDGE

KNOW ALL MEN BY THESE PRESENTS:

I, _ by virtue of my enrolment in Talibon Polytechnic College, by

these presents hereby make manifest that I bind myself to the following stipulation:

That I shall obey the rules and regulations of the College,

That I submit myself to the disciplinary measure the TPC may impose for breach of the rules;

That I shall not in any manner, participate, incite, organize or support any activity against TPC that
may be detrimental to its interests and that of any fellow student;

That I will uphold academic freedom of my instructors/professors as promulgated I pertinent laws,

which in part reads: “Any student, teacher, professor, officer or employee of the university, college or school
who impedes, obstruct, prevents or defeats the right and obligation of a teacher or professor to teach his subject
to disciplinary action without prejudice to the criminal liability of the offender.”

That I shall strive to be an ideal student and work for the improvement and success not only formyself,
but for the greater glory of my college, my country and my God.

In witness of the above, I hereby sign this pledge this day _ _,20_ .

STUDENT SIGNATURE OVER PRINTED NAME

XIV. TALIBON POLYTECHNIC COLLEGE HYMN

TPC HYMN
Lyrics & tune by: MR. JERMANDO LILIMAR D. RODRIGUEZ

I.
Our dream has now come true A
school for us and our successors
We will earn our ambitions For
God’s Glory in Talibon

Chorus:
Forward Talibon Polytechnic College To reach our goals and our plans
March on Talibon Polytechnic College
T’wards development for our nation
II.
Our dear Alma Mater
An academy for me and you Instrument for unity
Building faith in the Almighty

Chorus:
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Forward Talibon Polytechnic College

To reach our goals and our plans March
on Talibon Polytechnic College T’wards
development for our nation

Bridge:
Let’s continue our journey
Driven by our visions Climb
every mountain Swim
every sea

Chorus:
Forward Talibon Polytechnic College To reach our goals and our plans
March on Talibon Polytechnic College
Towards development for our nation

XV. CAMPUS DEVELOPMENT PLAN

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XVI. SCHEDULE OF FEES

A.Y. 2019-2020
Tuition Fees – ₱ 175.00 per unit
24 units – ₱ 4,200.00
Other Fees
Admission Fee – ₱500.00
Entrance Exam/Assessment Fee – ₱ 200.00
Medical Screening – ₱ 50.00
Documentary Fee/stamp – ₱ 100.00
Personal/Psychological Testing – ₱ 100.00
Athletic Fee – ₱1,000.00
Use of Sports Facilities – ₱ 100.00
Sports-related trainings – ₱ 100.00
Participation in Local/Provincial/Regional/National sports – ₱ 500.00
competition

Intramurals, etc. – ₱ 300.00

Computer Laboratory Fee – ₱ 1,000.00
Access and use of information – ₱ 200.00
Internet Fee/Computer Lab Fee – ₱ 800.00
Cultural Fee – ₱ 300.00
Socio-cultural Activities – ₱ 300.00
Development Fees – ₱ 1,525.00
Leadership trainings – ₱ 200.00
Off-campus experiential trainings (field trips, etc.) – ₱ 300.00
Student partnerships & activities of student – ₱ 100.00
organizations

Student Publication/newsletter – ₱ 200.00

Bridging/remedial Programs – ₱525.00 per subject
Life-long Learning activities – ₱ 100.00
Spiritual, Social and Values Programs – ₱ 100.00
Entrance Fee/Enrollment Fee – ₱ 200.00
Guidance Fees – ₱700.00
Student training & Seminars – ₱200.00
Career Guidance and Counselling – ₱ 100.00
General Student Counselling – ₱ 100.00
Psychological testing/Post Test – ₱ 100.00
Career Development – ₱ 100.00
Employment Placement Services – ₱ 100.00
Handbook Fee – ₱ 200.00
Laboratory Fee – ₱ 200.00 per unit
Library Fee – ₱ 2,000.00
Use of Library services – ₱ 1,500.00
License fees to cover reproduction of copyright materials – ₱ 500.00
Medical/Dental Fees – ₱ 900.00

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Medical health –
Dental health –
–
–
–

Admission Policy is 3.0/75% for Non-Board Course

Admission Policy is 2.0/85% for Board Course
Retention Policy is 3.0/75% for Non-Board Course
Retention Policy is 2.0/85% for Board Course

XVII. REVISION HISTORY

Version Description/Changes Modified Date

by
3.0 Updated Policies and Revision OSAS 9 August 2023
BOT Resolution No. 33, s. 2023
2.0 Updated Policies and Revision JAS 26 October 2021
BOT Resolution No. 33, s. 2021
1.0 Initial Creation JDR 12 July 2019
(TPC STUDENT MANUAL BOT Resolution
No. 21, s. 2019 Sponsored By: Hon. Avelino N.
Puracan Date Approved: October 16, 2019 )

XVIII. STUDENT-RELATED LAWS AND MEMORANDA

Philippine laws and CHED memorandums are duly observed by the college. The purpose of STUDENT-
RELATED LAWS AND MEMORANDA is to provide guidance and direction for the implementation of policies and
programs that affect the rights, welfare, and development of students in the educational system. These laws and
memoranda aim to ensure that students are protected from discrimination, harassment, violence, and other forms
of abuse, and that they are given equal opportunities to access quality education and participate in curricular and
co-curricular activities. They also seek to promote the values of academic integrity, social responsibility, and civic
engagement among students, as well as to foster a culture of excellence, innovation, and collaboration in the
learning environment.

Excerpts of Student-Related Laws and Memoranda will be provided in a different handbook. These are not
exhaustive and are subject to change.

A. Anti-Hazing Act of 2018

B. The Campus Journalism Act of 1991
C. Anti-Violence Against Women and Their Children Act of 2004

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D. Anti-Sexual Harassment Act of 1995

E. Safe Spaces Act
F. Data Privacy Act of 2012
G. Students’ Right Against Unreasonable Searches and Seizures
H. Comprehensive Dangerous Drugs Act of 2002
I. CHED Memorandum on Drug Testing
J. Magna Carta for Disabled Persons
K. CHED Memorandum on Field Trips
L. CHED Memorandum on International Educational Trips
M. Commonwealth Act 142 on the Use of Aliases
N. Republic Act No. 11036 or Mental Health Act
O. Republic Act No. 10931 or Universal Access to Quality Tertiary Education Act
P. Republic Act No. 10687 or the Unified Student Financial Assistance System for
Tertiary Education Act
Q. Republic Act No. 10627 or the Anti-Bullying Act of 2013
R. Cybercrime Prevention Act of 2012

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ALL RIGHTS RESERVED

2023
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