The document describes how to create a mail merge in Microsoft Word. It provides step-by-step instructions for creating a letter with mail merge and sending bulk email messages with mail merge. For letters, the steps include starting the mail merge wizard, selecting recipients from an address list, writing the letter and adding fields for address blocks and greetings, and previewing the merged letters. For email, the steps are preparing a main document, linking a mailing list, adding personalized fields to the email template, and previewing and sending the merged emails.
The document describes how to create a mail merge in Microsoft Word. It provides step-by-step instructions for creating a letter with mail merge and sending bulk email messages with mail merge. For letters, the steps include starting the mail merge wizard, selecting recipients from an address list, writing the letter and adding fields for address blocks and greetings, and previewing the merged letters. For email, the steps are preparing a main document, linking a mailing list, adding personalized fields to the email template, and previewing and sending the merged emails.
The document describes how to create a mail merge in Microsoft Word. It provides step-by-step instructions for creating a letter with mail merge and sending bulk email messages with mail merge. For letters, the steps include starting the mail merge wizard, selecting recipients from an address list, writing the letter and adding fields for address blocks and greetings, and previewing the merged letters. For email, the steps are preparing a main document, linking a mailing list, adding personalized fields to the email template, and previewing and sending the merged emails.
The document describes how to create a mail merge in Microsoft Word. It provides step-by-step instructions for creating a letter with mail merge and sending bulk email messages with mail merge. For letters, the steps include starting the mail merge wizard, selecting recipients from an address list, writing the letter and adding fields for address blocks and greetings, and previewing the merged letters. For email, the steps are preparing a main document, linking a mailing list, adding personalized fields to the email template, and previewing and sending the merged emails.
Practical:– *Resources used(with major specifications) :- Computer system having good configuration with installed operating System and MS-Office installed on it.
*Precautions followed :- Handle computer system carefully.
*Results and conclusion:- you have to write based on practical.
1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail Merge group, click Start Mail Merge. 2. Click Step-by-Step Mail Merge Wizard. 3. Select your document type. In this demo we will select Letters. Click Next: Starting document. 4. Select the starting document. In this demo we will use the current (blank) document. Select Use the current document and then click Next: Select recipients. Note that selecting Start from existing document (which we are not doing in this demo) changes the view and gives you the option to choose your document. After you choose it, the Mail Merge Wizard reverts to Use the current document. 5. Select recipients. In this demo we will create a new list, so select Type a new list and then click Create. Create a list by adding data in the New Address List dialog box and clicking OK. Save the list. Note that now that a list has been created, the Mail Merge Wizard reverts to Use an existing list and you have the option to edit the recipient list. Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you can edit the list and select or unselect records. Click OK to accept the list as is. Click Next: Write your letter. 6. Write the letter and add custom fields.
Computer Engineering 1 M.M. Polytechnic
Fundamentals of ICT (22001)
Click Address block to add the recipients' addresses at the top of the document. In the Insert Address Block dialog box, check or uncheck boxes and select options on the left until the address appears the way you want it to. Note that you can use Match Fields to correct any problems. Clicking Match Fields opens up the Match Fields dialog box, in which you can associate the fields from your list with the fields required by the wizard. 7. Press Enter on your keyboard and click Greeting line... to enter a greeting. 8. In the Insert Greeting Line dialog box, choose the greeting line format by clicking the drop-down arrows and selecting the options of your choice, and then click OK. 9. Note that the address block and greeting line are surrounded by chevrons (« »). Write a short letter and click Next: Preview your letters. Preview your letter and click Next: Complete the merge. Click Print to print your letters or Edit individual letters to further personalize some or all of the letters.
Q2. How to use mail merge to send bulk email messages
Step 1: Prepare your main document Go to Mailings > Start Mail Merge > E-mail Messages. Step 2: Set up your mailing list - The mailing list is your data source. Step 3: Link your mailing list to your email message Go to Mailings > Select Recipients. Choose a data source. For more info, see Data sources you can use for a mail merge. Choose File > Save. Step 4: Add personalized content to the email message Go to Mailings > Greeting Line. Choose the format you want to use. Choose OK to insert the merge field. Choose File > Save . Note: You'll need to format your email manually after inserting fields. Step 5: Preview and finish
Computer Engineering 2 M.M. Polytechnic
Fundamentals of ICT (22001)
Choose Finish & Merge > Send E-mail Messages.
Note: Word sends an individual message to each email address. You can’t Cc or Bcc other recipients. You can include links, but you can’t add attachments to the email. In the Subject line box, type a subject line for the message. Under Send records, use one of the following: o All records (default). o Current record only the record viewable on your screen is sent the message. o From and To send only a range of records. Choose OK to run mail merge. Step 6: Save the personalized message Go to File > Save.
