Tender Document - ArchitectSukhAashray2006

BID DOCUMENT
FOR
Providing Architectural & Engineering Consultancy Services for

Construction of “Adarsh Gram Sukh Aashray Complexes”
Sundernagar, Distt. Mandi and Jawalamukhi, Distt. Kangra
Tender No: WAP/INFS-IV/HP/ESOMSA/ARCHITECT/2023 dated 20

June 2023
Deputy Chief Engineer (INFS-IV)

WAPCOS Limited
(A Govt. of India Undertaking)
3rd Floor, SKV House, Plot No. 57, Urban Estate,
Sector-18, Gurugram - 122015
Email: wapcosinfs4@gmail.com; pmhpwapcos@gmail.com
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Providing Architectural & Engineering Consultancy Services for Construction
of “Adarsh Gram Sukh Aashray Complexes” Sundernagar, Distt. Mandi and
Jawalamukhi, Distt. Kangra
SECTION-I
NOTICE INVITING TENDER
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Notice Inviting Tender (NIT)
WAPCOS LIMITED invites online tender as a Architect on behalf of Department of Social Justice
and Empowerment, Himachal Pradesh on from experienced and competent bidders, meeting
prescribed qualifying criteria as mentioned in tender document for the work as per the following
details:
The tenders shall be available in website www.wapcos.co.in, GeM Portal (https://gem.gov.in) on
dates as mentioned below. Bids to this tender will be accepted only through ONLINE mode
through the website GeM Portal. No other mode of bid will be considered and accepted.
Tender No WAP/INFS-IV/HP/ESOMSA/ARCHITECT/2023
Tender Invitation date 20 June 2023
Name of Work Providing Architectural & Engineering Consultancy Services
for Construction of “Adarsh Gram Sukh Aashray Complexes”
Sundernagar, Distt. Mandi and Jawalamukhi, Distt. Kangra
Location Sundernagar, Distt. Mandi and Jawalamukhi, Distt. Kangra,
Himachal Pradesh
Estimated Cost of Work INR 1.15 Crore excluding GST
Owner Department of Social Justice and Empowerment, Himachal
Pradesh
Client WAPCOS Limited
Eligibility Criteria (i) The Bidder must be a Reputed, Resourceful and
Experienced Company/ Firm/ Partnership Firm /
Proprietary Firm in India and shall operate in conformity
with the provisions of laws in India.
(ii) The Bidder must possess valid License, GST Registration
Certificate, PAN card and Company Registration
Certificate.
(iii) The Director/ partner/ Proprietor of company should be
registered with Council of Architecture, India and should
have minimum experience of 10 years after obtaining
architectural degree.
(iv) The Average annual financial turnover should be at least
50% of the estimated cost of work during the immediate
last 3 consecutive financial years ending 2021-22. This
should be duly audited by the Chartered Accountant
doing Statutory Audit. Audited Balance Sheet for 5 (five)
years ending financial year 2021-22 are to be enclosed.
The turnover certificate shall be certified by Chartered
Accountant (CA) and any such certificate must carry
UDIN.
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(v) The Blacklisting Policy of the company is available on

official website of WAPCOS Limited. The bidder/
tenderer/Architect/contractors have to mandatorily
furnish an undertaking addressing the same to Engineer-
in-Charge in the form of certificate to abide the contents
of Blacklisting Policy The format of undertaking is
provided at Annexure- I. Any action in violation of the
Blacklisting Policy or to the certificate furnished shall
result in cancellation of tender at the stage before or after
the award of work. Further, the bidder must not have
been blacklisted/ de-registered/ debarred by any
government department/ public Sector undertaking/
private Sector/ or any other agency for which the bidder
has executed/ undertaken the works/ services during the
last 5 years.
(vi) The Bidder should not have incurred any loss (Profit after
tax should be positive) in more than two years during the
last Five financial years ending on the financial year 2021-
22.
(vii) The bidder should have experience of having successfully
completed similar works during the last 7 years ending
last day of the month previous to the one in which
Tenders are invited:
1 similar completed work costing not less than 80% of

the estimated cost of work
Or
Or
Similar Works Means: Architectural and Design

Engineering Services of Residential Buildings/Institutional
Buildings/Educational Buildings /Commercial Buildings
for Central Government/State Government/Central
Government or State Government Public Sector
Undertaking.
(viii) A solvency certificate of least 40% of the estimated cost
of work in original from a Nationalized Bank / Scheduled
bank.
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Notes:
• The past experience should be supported by
completion certificates indicating completion cost,
date of commencement and date of completion etc.
• The value of executed works shall be brought to the
current level by enhancing the actual value of work
done at a simple rate of 7% per annum, calculated
from the date of completion to the previous day of last
day of submission of tenders.
• The value of the work given in NIT is without GST /
Taxes, hence the value of work declared in completion
certificate is to be without GST/ taxes.
• For the works, where the Taxes or GST is not clearly
defined, the value of works shall be considered as
including GST and GST @18% shall be deducted to
establish the value of work done.
The Quoted Consultancy fee 0.75 %
should not be more than
Joint Venture Joint Ventures of bidders is not allowed.
Tender processing fee Rs. 5,000/- (Rupees Three Thousand Only) as Tender
processing fees in the form of Demand Draft in favor of
WAPCOS Limited Payable at Gurugram or Deposited through
RTGS/ NEFT in the bank account as per the details:
Name of Bank: Indian Overseas Bank
Bank Account Number: 193502000000282
IFS Code: IOBA0001935
Branch Name: NHB Gurgaon
Note: The bidder registered as Micro or Small Enterprises with

Ministry of MSME and with National Small Industries
Corporation (NSIC) or Udyog Aadhar or similar institutions
recognized by Ministry of MSME and having single point
registration are exempted from payment of Tender processing
fee of WAPCOS.
Earnest Money Deposit Bidders shall submit a ‘Bid Security’ of Rs 2,30,000/- (Rupees
(EMD)/Bid Security Two Lakh Thirty Thousand Only) in the form of
DD/BG/Insurance Surety Bonds in favor of “WAPCOS Limited”
payable at Gurugram issued by a Scheduled/Nationalized
bank as per ANNEXURE – E.
Note: The bidder registered as Micro or Small Enterprises with

Ministry of MSME and with National Small Industries
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Corporation (NSIC) or Udyog Aadhar or similar institutions

recognized by Ministry of MSME and having single point
registration are exempted from payment of EMD/Bid Security
of WAPCOS.
Solvency Certificate A solvency certificate of least 40% of the estimated cost of
work in original from a Nationalized Bank / Scheduled bank as
per ANNEXURE – O.
Note:
• Certificate should be strictly as per the format
provided in Annexure – O
• Certificate must have been issued after the
publishing of original NIT and be addressed to
tendering authority quoting the name of the work.
Offer Validity 90 days from the last date of submission of Bid
Time for Completion of Work 24 Months from the Date of Award
Date of start of work Within 5 days of issuance of LoA
Site Visit Site visit is not mandatory. However, for actual understanding
of site conditions and working season, bidders are advised to
conduct visit or gather information about the project area. In
no case, extension of time for completion of services shall be
granted on account of the same.
Website for Viewing Tender www.wapcos.co.in and https://gem.gov.in
Website for Registration/
Procurement/ uploading of
Tender and also viewing &
GeM Portal (https://gem.gov.in)
procurement of the
Corrigendum/ Addendum, if
any.
Request for participation in 29-06-23, 05:30 PM
pre-bid meeting through
video Conferencing
Last date of Clarifications 29-06-23, 05:30 PM
Pre-Bid Meeting through 30-06-23, 11:30 AM
video Conferencing
Last date & time for Offline 20-07-23, 11:00 AM
Submission of Original
Technical document, Tender
Fees, EMD Declaration, etc.
as detail in Tender
Last date & time for Online 20-07-23, 11:00 AM
submission of Technical &
Financial Bid.
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Date & Time of opening of 20-07-23, 11:30 AM

Technical Bid
Date & Time of opening of Shall be intimated to all the technically responsive bidders
Financial Bid after evaluation of the Technical Bid
Contact Information/ Offline Deputy Chief Engineer (INFS-IV)
Submission of Technical WAPCOS Limited
document, Tender Fees etc. (A Govt. of India Undertaking)
as detail in Tender 3rd Floor, SKV House, Plot No. 57, Urban Estate,
The Bidders must read all the terms and conditions of this bid document carefully and only submit
the bid if eligible and in possession of all the documents required. The Bidders must ensure that
the quoted rate shall be inclusive of all indirect costs i.e., Logistics, Accommodation, TA/DA of
personnel, Communication, Documentation, Transportation, Travel, Insurance etc., and other
necessary and relevant taxes.
The tender document has to be downloaded from above specified website. Bidders are advised
to visit above specified website regularly for updates/Amendments/Corrigendum, if any. The
Updates/ Corrigendum/ Addendum shall be followed up to submission of tender and it will be
the part of tender. The full details about the work, specifications, drawings, terms and conditions
shall be available in the Tender Document. The tender document has to be submitted online on
website https://gem.gov.in.
The Bidder shall have to register with https://gem.gov.in to participate in e- tenders.
The Bidder should be registered on the GeM portal and proof of registration should be submitted
in the technical bid.
Further, any information or any issuance of corrigendum/addendum/amendment related to this

tender will be available only on the website mentioned above.
S/d
WAPCOS Limited
(A Govt. of India Undertaking)
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SECTION-II
INSTRUCTIONS TO BIDDERS
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I. GENERAL
1. INTRODUCTION
Department of Social Justice and Empowerment in Himachal Pradesh is dedicated to addressing
the needs of the most vulnerable groups in society, including children in need of care and
protection, children with special needs, destitute women, and elderly individuals. Himachal
Pradesh operates as a Welfare State, and it is the government's responsibility to ensure the well-
being of all citizens, particularly those who are underprivileged and in need. To fulfill this
objective, the government has established the Directorate for the Empowerment of Scheduled
Castes, Other Backward Classes, Minorities, and the Specially Abled (ESOMSA) under the
Department of Social Justice & Empowerment. This directorate aims to enhance the socio-
economic conditions of these marginalized sections, enabling them to integrate into the broader
fabric of society.
2. PROJECT BACKGROUND
Department of Social Justice and Empowerment, Government of Himachal Pradesh plans to build
Adarsh Gram Sukh Aashray Complexes in Sundernagar, Mandi district, and Jawalamukhi, Kangra
district. The primary goal of the project is to enhance the living conditions of the elderly,
destitute women, children in need of institutional care, and individuals with disabilities. It aims
to provide basic amenities such as shelter, food, healthcare, recreational facilities, vocational
training, and social opportunities through the proposed Sukh-Aashray complexes.
WAPCOS Limited has been appointed as the Project Consultant by the department to handle the
planning, designing, and monitoring aspects of the project.
To proceed with the project implementation, a suitable architectural agency is required to be

appointed. This agency will be responsible for planning, designing, and providing technical
assistance during supervision to ensure that the project meets the requirements stated in the
tender documents. The selected architectural agency should have relevant experience in
executing similar projects of comparable scope and size. Interested agencies are invited to submit
their proposals, taking into consideration the aforementioned project components.
3. SCOPE OF WORK
Broadly the scope of work shall comprise Providing Architectural and Design Engineering
Consultancy services for Construction of Adarsh Gram Sukh Aashray Complexes as follows:
i. The Scope of Work in brief shall be preparation of Digital Elevation Plan, master plan, layout
plans, elevations, design and drawings (Architectural, Structural, Electrical, Plumbing, HVAC),
BOQ, cost estimation, technical specifications, tender documents, tender drawings, Good
For Construction (GFC) drawings, As built drawings for proposed works including all civil &
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electrical works and associated services like water supply arrangements, sewerage works,
Strom water drainage, Rain water harvesting, signage etc., wherever applicable for proper
completion of the works under the contract as per satisfaction of owner & Employer & in
accordance with local Bye laws and obtaining approval of WAPCOS & Himachal Pradesh
Police department. The Architect is also to prepare detailed specifications of all activities and
items including make and model no. where applicable.
ii. This shall include detailed discussions with WAPCOS & owner officials, Evaluation of
submitted architectural plans and elevations and ascertaining Local Bye-laws,
Ground/design controls applicable to the site of work. Architect will also modify the designs
incorporating required changes by the Employer/Owner. All the works should be planned
and designed in accordance with the relevant National Building Code/local Bye laws
including drawings.
iii. The works/buildings shall be designed to withstand static/dynamic loading (wind/seismic)
and the design shall be strictly in accordance with the latest Indian Standard Code of
Practices/National Building Code. The structural analysis and design shall be done by using
latest version of software packages preferably STAAD Pro. The provisions in various BIS
Codes shall override the packages output. The structural drawings shall be got vetted from
any IIT/NIT before issuance for execution of works at site if required.
iv. The Architect shall supply all design calculations/computer input and output giving specific
reference to BIS/NBC, along with soft copies. The structural drawing showing the
reinforcement details / bar bending schedule shall be prepared as per latest edition of SP:
34 (S&T). All overriding conditions prescribed by IS: 13920 or any other BIS code shall be
taken into account while preparing the structural drawings.
v. Preparation of Detailed bill of quantities on latest DSR norms and Market Rates with
complete working details, schedules such as internal and external finishes, hardware sanitary
fitting and tap ware, and electro mechanical services, furniture and wood work details if it is
in scope of work, building specifications including specification for all trades and services.
Also, the bill of quantities shall include various services all based on schedule of rates
conforming to specifications and procedures approved and prescribed by WAPCOS to
describe the whole project adequately. Supplying details of calculations of such Schedule of
quantities to enable WAPCOS to check them before preparation of draft tender documents.
vi. Detailed Geo-Technical Investigation studies in consultation with WAPCOS officials.
vii. During the execution stage, Architect will prepare and issue of working drawings with all
details for proper execution of the work & also revise drawing details and specifications as
required by construction process.
viii. Role of Architect during execution shall be as under:
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ix. Interpretation and co-relation of the drawings with the BoQ, tender documents and
construction sequence.
x. Technical Assistance in construction supervision for drawing interpretation and ensure
execution of works as per designs at project site.
xi. In the event of differences relating to the interpretations of drawings/designs/specifications/
any other part of the Consultancy between the Architect and the contractors, the
interpretation and the decision of WAPCOS shall be final and binding.
xii. Assisting in arbitration and litigation cases that may arise out of the contracts entered into
in respect of any of the works.
xiii. WAPCOS shall have the right to make changes, additions, modifications or deletion in the
design and drawings or any part of work and instructions given in writing for any such
additions / alterations, deletions during the progress of the work as per the requirement of
client /owner or any other reasons for statutory bodies and completion & handing over the
project to owner, and the same shall be complied by the Architect.
xiv. Any other work required to be conducted for project to be made functional and complete in
all respects for its handing over to the owner.
Detailed Scope of Work:

• The development of the project shall be done through construction agency on item rate /
BOQ rates / percentage basis. The architect firm shall prepare the designs, drawings,
technical specifications/tender documents etc. accordingly. However, the architect firm may
be required to prepare the same on EPC basis at no cost implication, if need be.
• The scope of work includes but is not limited to site evaluation / assessment, conducting
detailed geo-technical investigation studies, Preparation of Digital Elevation Map,
preparation of master plan, preparation of detailed Architectural, Structural, Electrical,
Plumbing, HVAC drawings, preparation of Project Report, preparation of preliminary /
working / GFC drawings, preparation of tender documents as per standard norms/HP PWD
Pattern, BOQ and detailed specifications, planning and design of services including MEP /
HVAC, fire detection, fire protection and security system, interior designs, landscape
architecture, STP, WTP, selection of material / approval of samples, periodic inspection and
evaluation of works, check and approve shop drawings submitted by contractors, signage
plan, obtaining statutory approvals from authorities/local bodies, obtaining NOC of
municipal / local bodies, submission of ‘as built drawings’, and obtaining completion
certificates from statutory authorities.
• The scope of work shall overall include all activities relating to comprehensive planning,
drawing & design including architectural planning and structural design & drawing for the
project, preparation of physical model, statutory approvals and clearances from various
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agencies such as local bodies, Municipalities, Fire Department, State Pollution Control Board,
Ministry of Environment, Forest and Climate Change (MoEF), NGT tree cutting permission or
any other department/agency as applicable/required., along with estimating, collection of
required data from the concerned department for planning the project. The layout plan shall
be prepared as per norms of Himachal Pradesh Police department/other concerned agencies
of GoHP.
• Preparation of detailed estimate, preparation of project report, preparation of tender
documents, justification of rates, execution and co-ordination, monitoring of the project in
all respect and any other work required for smooth execution of project.
• Vetting of drawings/documents/designs in respect of concept & master plans, architectural
and structural details, all allied services, external development works, selection of
equipment and accessories etc. complete for ensuring intended objectives of the project.
The vetting of the structural drawings shall be done by IIT/NIT if required.
• Assisting WAPCOS in day-to-day field activities.
• Preparation of Physical model of the project.
• Review, alterations and modifications of designs & drawings during construction, whenever
and wherever required.
3.1 ACTIVITIES TO BE PERFORMED BY THE ARCHITECT

The Architect shall prepare Architectural concept drawings/detailed drawings/detailed cost
estimates/tender document of the proposed projects for the projects inter-alia including
requirements given by the owner/WAPCOS. The various activities to be performed by the
Architect Firm / Architect shall be as follows:
• Conducting various surveys and detailed geo-technical Investigation studies required for
design and assessment
• Preparation of Digital Elevation Plan and Master Plan
• Develop the landscaping and Ground Development details.
• Develop the interior details as per requirement and the buildings aesthetics.
• Obtain information required for statutory applications under planning and building acts and
any other statutory requirements.
• Prepare production information including drawings, schedules and specification of materials
and workmanship; bills of quantities etc. in sufficient detail.
• Finalization of concept plan for every site including Architectural drawings including changes
if any.
• Prepare construction / Working drawings.
➢ Site Plan
▪ Co-ordination of the proposed buildings.
▪ Layout in co-ordination with various services and levels.
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▪ Blow up of road junction / parking area and other such area as required.
➢ Detailed Building Services
▪ Floor plans (fully coordinated with all services/disciplines)
▪ Elevations
▪ Sections
▪ Wall profiles
▪ Doors & Window details
▪ Stairs/Ramps/Lifts details
▪ Details of building parts/ Areas with special treatment
▪ Toilet details
▪ Flooring pattern and details
▪ Dado details
▪ False ceiling details
▪ Signage (Internal and External)
➢ Landscape & Horticulture
▪ Horticulture details
▪ The Architect shall be responsible for all activities related to getting permission
for tree transplantation like conducting survey, numbering, identification of
species of trees, preparation of relevant drawings etc.
➢ Project Report shall include:
▪ Master Plan of the projects
▪ Geo-technical investigation findings
▪ Construction Sequence of different buildings
▪ Infrastructure like roads, STP, WTP etc.
▪ Drawings of Floor plans
▪ Typical part details
▪ System diagrams for services to be prepared
3.2 SERVICES
3.2.1 ARCHITECTURAL SERVICES
• Concept and Master Plan. Also, the architectural planning and concept plan etc. shall in
accordance with NBC/ relevant BIS codes / IRC codes / CPWD/HP PWD Norms.
• Planning and Design of buildings as per the requirements and directions of the owner and
the employer.
• Ensure that the various building engineering services are suitable and economically designed
without any discrepancies between the structure and finishes, and the requirements of
service installation.
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• Ensure that the nature, position, and appearance of all controls of piped services and
electrical installation satisfy user and aesthetic requirements, and ensure that adequate
coordination drawings are included.
• Obtain information required for statutory applications under planning and building acts and
any other statutory requirements.
• Prepare production information including drawings, schedules and specification of materials
and workmanship etc. in sufficient details.
3.2.2 GEO-TECHNICAL INVESTIGATION SERVICES

Architect/ Architectural firm shall perform detailed geotechnical investigation studies that are
required for the designing & estimation for preparation of tender(s) for construction of the
proposed project. Architect/ Architectural firm shall submit details of drilling, geological borehole
log results, auger holes and results of in-situ and laboratory tests etc. corresponding to each site
with the findings of those to be used for designing and cost estimation for preparation of
tender(s). All work shall be carried out as per the specification/requirement and the following
standards and codes:
IS: 1080 Code of practice for design and construction of simple spread
foundation
IS: 1498 Classification and identification of soils for general engineering
purposes
IS: 1892 Code of practice for subsurface Investigation for foundation
IS: 1904 Code of practice for design and construction of foundations in soils:
General requirements
IS: 2131 Method of standard penetration test for soils
IS: 2132 Code of practice for thin-walled tube sampling of soils
IS: 2720 Method of test for soils (Relevant parts)
IS: 2911 Code of practice for design and construction of pile foundations
(Relevant parts)
IS: 2950 Part-I Code of practice for design and construction of Raft Foundation
IS: 6403 Code of Practice for Determination of Allowable Bearing Pressure
On Foundations
IS: 6935 Method of Determination of Water Level in a Bore Hole
IS: 8009 Part-I Code of practice for calculation of settlement of foundation subjected to
symmetrical vertical loads – Shallow Foundations
IS: 8009 Part- Code of practice for calculation of settlement of foundation subjected to
II symmetrical vertical loads – Deep Foundations
The Architect shall be responsible for interpretation and integration of the geo-technical
investigation’s findings in design/ drawings/cost estimates/project report/tender document etc.
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The Architect shall ensure that the data and findings of the investigation are sufficient and
adequate for proper designing
3.2.3 TOPOGRAPHICAL SURVEY SERVICES

The Architect shall conduct a topographical survey of the assigned area/areas. Bench Mark (GTS)
will be carried out to establish reference points in the field, along with spot level survey and
development of contours. Field data and drawings shall be provided in both soft copy and hard
copies. The work shall be executed in accordance with specifications, good standard practice, and
the satisfaction of the Owner. Bench Mark shall be established using fly-levelling from the nearest
GTS Bench Mark or approved source, and two permanent Bench Marks will be established at the
site. Permanent reference pillars shall be constructed at approved locations, labelled with
coordinates and reduced levels for future use. Bench Marks and reference pillars will be shown
on the survey drawings. The work shall be carried out in the UTM grids system, and the latitudes
and longitudes of the project site corners will be established. Adjoining plots, with a width of at
least 50m, will also be covered in the survey for correlation. Positions of natural and artificial
features such as waterways, railway tracks, trees, houses, roads, culverts, etc., shall be
established and shown on survey maps using conventional symbols. Hills, valleys, and contours
within the area/areas shall be surveyed and plotted on maps. Levelling work shall be done to
establish horizontal location and sketch contours at specified intervals and scales on maps. Total
Station Equipment will be used for the field work, including establishing controls, locating
reference grids, and surveying spot levels, contours, and details. The survey maps, in 1:10,000
scale, will include grid lines, contour lines, and demarcation of permanent features. They will be
prepared digitally using software like AutoCAD. The maps shall also cover a 50m wide area of the
adjacent plot and match its grids. Existing drainage patterns, water logging possibilities, and high
flood levels shall be captured in the documents.
3.2.4 CIVIL & STRUCTURAL ENGINEERING SERVICES

The Architect/ Architectural firm shall perform all architectural works for the Civil & Structural
design work necessary by utilizing the most economical, effective in accordance with NBC / BIS
codes/IRC codes and CPWD/HP PWD guidelines. The Architect shall perform all the Civil &
Structural design work necessary by utilizing the most economical, effective and widely accepted
engineering concepts and shall at all times show a high degree of professionalism in his work. All
the structural design to be got vetted from IIT / NIT, if required.
The Architect shall be fully responsible for the design and third-party approval of all the Civil &
structural engineering works. However, third party vetting shall not absolve the Architect firm of
the structural and functional safety of the buildings. The services to be provided by them shall
include but not be limited to the following:
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A. Design basis
▪ Planning for the structural arrangements with the architectural design
▪ Co-ordination & finalization of arrangements plans
▪ Beam & Column size finalization
▪ Beam & Column location
▪ Slab sunk & projections
▪ Any other misc. characteristics of the buildings
▪ Finalization of design basis & structural systems
B. Design development
▪ Structural framing for Analysis in a structural Analysis software
▪ Design of beams & columns based on structural Analysis output of the software
▪ Workout of support reactions for the design of foundations from the structural
analysis software
▪ Design of foundations
▪ Design of slabs
▪ Design of staircases/ramps etc.
C. Drawing stage
▪ Foundation plans & details
▪ Column layout plans
▪ Framing plans (fully coordinated with all disciplines)
▪ Floor slab structural details
▪ Column & beam structural details
▪ Staircase/ramps/lifts/fire escape etc. details
D. The Architect shall be responsible, amongst others, for:

▪ Ensure that design of Engineering services taking into account various topographical,
meteorological, Hydrological etc. reports / information, identify the source and
quality of water, conduct survey of existing water supply system, Sewerage system
including STP/ETP, Drainage system, Fire-fighting system, other site development
works etc. for planning of services.
▪ Ensure that all the design and drawings should be well coordinated with Architecture,
structure and other services drawings.
▪ Ensure that the design meets the requirements with regard to future extensions and
needs.
▪ The services shall include following major components:
❖ Water Supply System
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❖ Sewerage System
❖ Drainage System, including storm drainage
❖ Fire-fighting & Fire Suppression System
❖ Other site development works.
3.2.5 ELECTRICAL ENGINEERING SERVICES

Architect/ Architectural firm shall ensure detailed designs of comprehensive electrical power
distribution scheme, indoor and outdoor lighting, lightning protection and earthing systems of all
the buildings in accordance with the relevant Indian regulations and Standards. The work shall
include, but not limited to the following services:
• Design and draw up preliminary schemes on the electrical requirements and on the rating of
all the apparatus/ equipment that will be installed in the buildings.
• Design the distribution systems and prepare single line diagrams with details of accessories
and equipment.
• Specify the details and capacities of HT panels, Transformers, LT panels, standby diesel
generators and fuel intake, and to specify the type of supply arrangement for incoming
power supply, interlocking arrangement between HT panel, transformer, LT panel & DG sets.
• Design the Sub-station comprising of the HT panel room, transformer room, LT panels room,
and generator room to specify the necessary switchgear and control/ changeover panels,
capacitor banks, and bus duct, essential and non- essential panels as necessary with the
appropriate load shedding.
• Detailed specifications of all electrical items, including outdoor / indoor equipment, essential
and non-essential panels, power control centres, capacitor panels and the corresponding bill
of quantities for the various items.
• Detailed Analysis and design of the solar power generation and related technical
specifications for solar panels, batteries, connections with internal electrical supplies and
with grid. The arrangement should be so designed that the projects generate sufficient
electricity for their consumption and the additional electricity, during off peak hours, may be
supplied to the grid.
3.2.6 MECHANICAL ENGINEERING SERVICES

The Architect/ Architectural firm shall ensure detailed design of the required Heating, Ventilation
& Air conditioning system, as per requirement for all necessary areas for each of the project sites.
3.2.7 IT SERVICES
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The Architect / Architectural firm shall ensure an information system strategy plan carrying the
IT needs of the buildings. Prepare system requirement specifications document including up-
gradation /expandability strategies for the future.
3.2.8 OTHER SERVICES

A. Water Supply System
• Calculation of water requirements for the project.
• Design and prepare working drawings of internal and external water supply system
including Underground tanks, Overhead tanks, Water treatment plant, Pumping stations,
rising mains, distribution system and internal plumbing, recycling of treated waste water
etc. including revision of drawings as per local authority requirement, resubmission and
approval.
• Design of hot water supply system consisting of centralized/ localized hot water supply
system (Solar/Boiler/Geyser etc.)
• Obtain approval from local bodies for Municipal water supply connections, drilling of tube
wells etc.
• Prepare specifications and bill of quantities.
• Check and approve detailed drawings and data sheets of suppliers / manufacturers.
B. Sewerage System
• Calculation for quantity of waste water generated from different sources and design waste
water treatment plant / alternate means of sewerage system such as bio-remediation etc.
• Design and prepare working drawings for internal and external soil/waste disposal systems
including revision if any as per requirement of local authority, resubmission and approval.
• Obtain approval from statutory and local bodies for waste disposal.
C. Drainage
• Design and prepare working drawings for storm water drainage including roof drainage,
service area drainage and surface drainage including revision if any as per requirement of
local authority, resubmission and approval.
• Design and prepare working drawings for rainwater harvesting system.
• Obtain approval from statutory and local bodies for drainage connections and rainwater
harvesting scheme etc.
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D. Fire Fighting & Fire Suppression System

• Design and prepare working drawings for internal and external fire protection and
suppression system including hydrant, sprinkler system, CO2.
• Flooding system, pressurization system, fire extinguisher system, UG tanks, fire pump
rooms etc. in line with the statutory requirements including revision if any as per
requirement of local authority, resubmission and approval. .
• Size all equipment required and prepares detailed specifications and bill of quantities.
• Obtain necessary license/permissions from the statutory/ local fire authority/bodies etc.
as required.
3.2.9 ESTIMATE AND COSTING FOR ALL SERVICES

• The Architect shall be responsible to start the work immediately by taking up preparation
of detailed Engineering and working drawings of different building / structures.
• Architect shall, while planning and preparing detailed estimate of the project, endeavor to
use existing infrastructure, materials etc. to the possible extent so as to reduce the cost of
construction.
• The Architect shall discuss all the points/shortcomings/new requirements, if any and shall
take their concurrence on all the observations.
• If any new component is to be added to the scheme, the Architect shall collect all the data,
shall get done all the surveys/investigations/tests required for the planning/designing of
additional component and nothing extra shall be payable on this account.
• Undertaking site visits or to attend meetings to collect details/ data/ information required
for planning purposes, holding necessary discussions with Employer/Owner and obtaining
requirements of the Project and attending meetings with concerned officials at places
decided by the owner/client, as and when required shall have to be borne by the Architect
and shall be covered within his quoted amount and nothing extra shall be payable on this
account.
• Carrying out all modifications/ deletions/ additions/ alternations/ in design/
drawing/documents as required by Employer/Owner or any other authorities as applicable
for proper execution of works at site till completion and handing over of the project to the
owner.
3.3 PREPARATION OF PROJECT REPORT

Preparation of Project Report including Preparation of list of spaces in consultation with
Employer/Owner, Master plan of whole area including area statements, Building wise Floor plans,
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Elevations and Sections, Master plan, concept plan, architectural design & drawing,
specifications/ drawings of each and every item/ make having equal rating/ quantity, site
development e.g. roads, boundary wall, parking, security services, rain water harvesting &
landscaping, plumbing, firefighting including smoke detectors and fire alarms, drainage & waste
management, external development, Internal and external electrification, IT, HVAC, including all
statutory and local bodies approvals/ clearances to start, occupy and commission the buildings
and services, layout, planning. Preparation of tender documents showing detailed specifications,
plans showing all dimensions etc. The Project Report shall include but not limited to the following:
a) Detailed Layout of Scheme of a particular Length/ Section/ sector showing various
components will be shown on drawings.
b) Report of topographical survey/contouring, all field investigation, collection of required data
from the town, from Local bodies/ Govt. agencies, Sample collection and their testing and
Record of levels/level chart etc.
c) Detailed report on Geo-technical & its findings and results.
d) Ultimate disposal point, intermediate rain water harvesting system etc.
e) Technical Parameters covering the followings:
• Detailed Architectural, structural, & flowchart drawings.
• Designs details duly certified by WAPCOS/Local bodies Govt. Agencies/Vetting Agencies.
The design details shall be got proof checked from any of the IITs/ nominated by Owner /
client if required.
• Detailed specifications of each work.
• Format for monitoring progress during construction stage.
• Bills of quantities duly priced. All estimates shall be prepared on the basis of Central/state
schedule of rates, norms wherever applicable and on the basis of market rate analysis
where DSR /SSR etc. are not applicable. These estimates should be comprehensive and
should include for all items. Detailed analysis for the item not included in DSR shall have to
be submitted. In case of Market rate items, detailed analysis along with quotations from
manufacturers/authorized dealers is to be submitted.
• Architect has to ensure the availability of his representatives (Architect/Structural
Engineer/ Electrical, Environmental, HVAC etc. Engineers) to provide day to day
clarifications & interaction with Owner / WAPCOS officials as & when required at site.
• Any other drawings/information/details required for completion of preliminary
estimates/concept/detailed estimates for execution of work but not mentioned above.
3.4 APPROVAL FROM LOCAL AUTHORITIES

The scope also includes pre and post construction approvals from local authorities and statutory
bodies like Explosive Department, State Government, Water Authority, Ground Water Authority,
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Pollution Control Board, Urban Development Ministry, Fire Department, MoEF, tree cutting /
transplantation approval etc. from concerned statutory authorities of that area for construction
of the buildings and services proposed under the project to enable to start the construction and
also to enable client to occupy and commission the building with services.
3.5 ASSISTING WAPCOS DURING WORKS IMPLEMENTATION

The Architect firm shall assist WAPCOS in project implementation, co-relation of drawings and
services, understanding and removal of discrepancies in execution work and field related
activities on regular basis for day to day works.
3.6 IN ADDITION, THE ARCHITECT WILL PERFORM THE FOLLOWING DUTIES:

• Wherever the work involves any structural design/additions/alterations, the Architect shall
check, vet & recommend and furnish one complete set of structural design and its
calculations.
• Advise WAPCOS well in advance regarding steps to be taken to discharge its responsibilities
in execution of contract agreements and for smooth and speedy progress of work.
• The Architect shall attend periodical review meetings for smooth completion of work and
attend meetings as called by WAPCOS
• In case of any dispute, the decision of WAPCOS shall be final and binding on all.
• Site meeting, coordination meetings and any other meetings as and when required.
• Assist the Client in replying queries from any departments and other technical committees.
Attend meetings in connections when requested to do so by the Client & any departments.
Prepare and submit reports to the Client in connection with queries from any departments.
• Carry out such other duties as may be required by the Client/owner in the post-contract
stage on this project.
3.7 PHYSICAL MODEL

• The Architect firm shall prepare physical model of suitable and acceptable size showing
various components for each project site/work.
• The Architect firm shall also prepare video of each structure of each project site upon
completion.
4. PERIOD OF COMPLETION
The project completion period is 24 months from the Date of Award
5. ELIGIBLE BIDDERS
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I. The Bidder must be a Reputed, Resourceful and Experienced Company/ Firm/ Partnership
Firm / Proprietary Firm in India and shall operate in conformity with the provisions of laws
in India.
II. The Bidder must possess valid License, GST Registration Certificate, PAN card and
Company Registration Certificate.
III. The Director/ partner/ Proprietor of company should be registered with Council of
Architecture, India and should have minimum experience of 10 years after obtaining
architectural degree.
IV. The Average annual financial turnover should be at least 50% of the estimated cost of
work during the immediate last 3 consecutive financial years ending 2021-22. This should
be duly audited by the Chartered Accountant doing Statutory Audit. Audited Balance
Sheet for 5 (five) years ending financial year 2021-22 are to be enclosed. The turnover
certificate shall be certified by Chartered Accountant (CA) and any such certificate must
carry UDIN.
V. The Blacklisting Policy of the company is available on official website of WAPCOS Limited.
The bidder/ tenderer/Architect/contractors have to mandatorily furnish an undertaking
addressing the same to Engineer-in-Charge in the form of certificate to abide the contents
of Blacklisting Policy The format of undertaking is provided at Annexure- I. Any action in
violation of the Blacklisting Policy or to the certificate furnished shall result in cancellation
of tender at the stage before or after the award of work. Further, the bidder must not
have been blacklisted/ de-registered/ debarred by any government department/ public
Sector undertaking/ private Sector/ or any other agency for which the bidder has
executed/ undertaken the works/ services during the last 5 years.
VI. The Bidder should not have incurred any loss (Profit after tax should be positive) in more
than two years during the last Five financial years ending on the financial year 2021-22.
VII. The bidder should have experience of having successfully completed similar works during
the last 7 years ending last day of the month previous to the one in which Tenders are
invited:
1 similar completed work costing not less than 80% of the estimated cost of work
Or
Or
Similar works means: Architectural and Design Engineering Services of Residential

Buildings/Institutional Buildings/Educational Buildings /Commercial Buildings for Central
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Government/State Government/ Central Government or State Government Public Sector

Undertaking.
VIII. A solvency certificate of least 40% of the estimated cost of work in original from a
Nationalized Bank / Scheduled bank.
Notes:
• The past experience should be supported by completion certificates indicating
completion cost, date of commencement and date of completion etc.
• The value of executed works shall be brought to the current level by enhancing the actual
value of work done at a simple rate of 7% per annum, calculated from the date of
completion to the previous day of last day of submission of tenders.
• The value of the work given in NIT is without GST / Taxes, hence the value of work
declared in completion certificate is to be without GST/ taxes.
• For the works, where the Taxes or GST is not clearly defined, the value of works shall be
considered as including GST and GST @18% shall be deducted to establish the value of
work done.
6. NO. OF BID PER BIDDER

Each Bidder shall submit only 1 (one) Bid. A Bidder who submits or participates in more than one
Bid will cause all the proposals with the Bidder’s participation to be disqualified.
7. JOINT VENTURE
Joint venture is not allowed
8. SITE LOCATION AND SITE VISIT

The Locations of the sites are in Revenue Village – Khurahal, Tehsil – Sundernagar, District –
Mandi & Revenue Village – Lutham, Tehsil – Jawalamukhi, District – Kangra, Himachal Pradesh.
Site visit is not mandatory. However, for actual understanding of site conditions and working
season, bidders are advised to conduct visit or gather information about the project area. In no
case, extension of time for completion of services shall be granted on account of the same.
9. COST OF BIDDING
The Bidder shall bear all the costs associated with the preparation and submission of Bid and
WAPCOS in no case will be responsible or liable for those costs, regardless of the conduct or
outcome of the Bidding process.
II. BIDDING DOCUMENTS
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10. CONTENTS OF BID DOCUMENTS

The bid documents are as stated below and should be read in conjunction with any
corrigendum/modification issued on these documents:
i. Notice Inviting Tender (NIT)
ii. Instructions to Bidders (ITB)
iii. Conditions of the Contract (GCC)
iv. Annexures
v. Financial Bid
vi. Any other document as forming part of the Contract.
The Bidder is expected to examine carefully the contents of all the above documents. Failure to
comply with the requirement of Bid submission will be at Bidders own risk. Bids which are not
substantially responsive to the requirement of the bidding document will be rejected.
11. CLARIFICATION OF BID DOCUMENTS

A prospective Bidder requiring any clarification of the Bidding Documents may notify Deputy
Chief Engineer (INFS-IV), WAPCOS Limited who will respond to any request for clarification, if
necessary. The queries may be sent to: wapcosbdrr@gmail.com, pmhpwapcos@gmai.com.
The pre-bid meeting shall be held, as per the schedule mentioned in the NIT, through video
conferencing. The bidders who are interested in attending the pre-bid meeting may send their
contact details viz. organization name, Name of the official, email address, mobile number etc.
to wapcosbdrr@gmail.com at least one working day prior to the pre-bid meeting. The bidder
shall be shared a link of video conferencing to attend the pre-bid meeting. The bidder may attend
the meeting at the time mentioned.
12. AMENDMENT OF BID DOCUMENTS

At any time prior to the deadline for submission of bids, WAPCOS may, for any reason, whether
at its own initiative or in response to a clarification requested by a prospective bidder, modify
the Bidding Documents by the issuance of a Corrigendum/Addendum. No modification of Bid
shall be permissible after last date of submission, whatever may be the reason. WAPCOS may at
its discretion extend as necessary the deadline for submission of Tender/ Bid, if considered
necessary. Any corrigendum/addendum/errata/status in respect of the above tender shall be
made available only at the official website www.wapcos.co.in and GeM Portal. Hence
prospective bidders are advised to visit WAPCOS and Gem website regularly for above purpose.
III. PREPARATION OF BIDS
13. LANGUAGE OF BID
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The Bid prepared by the Bidder and all correspondence and documents relating to the Bid
exchanged between the Bidder and WAPCOS shall be written in the English language only.
14. DOCUMENTS COMPRISING THE BID

The Bid to be prepared and submitted by the Bidder for consideration shall comprises of the
following:
i. Notarized Power of Attorney on Rs. 100 non-judicial stamp paper from the Bidder in respect
of Authorized Signatory for the Bid.
ii. Bid Processing Fee.
iii. Earnest Money Deposit (EMD)/Bid Security as per Annexure-E.
iv. Certificate of registration/ Incorporation Certificate.
v. Documents for GST Certificate, PAN.
vi. Audited Balance Sheets for the last five years as a proof of turnover and profit details.
vii. Information to be provided by the Bidder as per Annexure-A.
viii. Bid Acceptance Letter as per Annexure-B.
ix. Bidders’ Organization Details as per Annexure-C
x. Details of Directors/Partners/Proprietors as per Annexure-D
xi. Details of Similar Works Completed as per Annexure-F.
xii. Details of Financial Status of the organization certified by Chartered Accountant as per
Annexure-G.
xiii. Details of persons to be engaged in the designated project as per Annexure-H & their CV’s.
xiv. Letter of Undertaking for Blacklisting as per Annexure-I.
xv. Letter of Undertaking of Understanding of the Project Sites as per Annexure-J.
xvi. Letter of No Deviation Certificate as per Annexure-K.
xvii. Details of Litigation History, Liquidity Damages, Disqualification as per Annexure-L.
xviii. A solvency certificate of least 40% of the estimated cost of work in original from a
Nationalized Bank / Scheduled bank as per Annexure-O.
xix. Integrity Pact as per Annexure –P.
xx. Undertaking as per Annexure –Q.
xxi. Details of Similar Works Completed in hilly region as per Annexure-R
xxii. Approach and Methodology consisting of Methodology, Work Plan & Team composition in
A-4 Format.
xxiii. Duly signed/initialed copy of the RFP document along with all the corrigenda/addenda by
the authorized signatory.
Note: The authorized signatory of The Architect shall initial all pages of the hard copy of the
Technical Proposal.
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15. BID PRICES

Unless stated otherwise in the Bidding Documents, the Contract shall be for the whole scope of
work as described in ITB Clause-3 and its sub-clauses based on the prices submitted by the Bidder
as per the Financial Bid as per Annexure-S.
16. CURRENCY OF BID AND PAYMENT

The payment shall be made in Indian Rupees only.
17. BID VALIDITY PERIOD

• Bids shall remain valid for acceptance for a period of 90 days (Ninety) from the date of
submission of bid.
• The last date for submission of bid shall be reckoned from the last extension of bid, if any.
• In exceptional circumstances, prior to expiry of the original bid validity period, the client may
request the bidder for a specified extension in the period of validity along with validity of Bid
Security. The request and the responses thereto shall be made in writing or by fax or by e-
mail. A bidder agreeing to the request will not be required/nor permitted to modify his bid,
but will be required to extend the validity of his bid security correspondingly.
18. BID SECURITY AND BID PROCESSING FEE:

• Earnest Money Deposit (EMD) of amount Rs 2,30,000/- (Rupees Two Lakh Thirty Thousand
Only) as per the format.
• Bid processing fees of Rs. 5,000/- (Rupees Five Thousand Only) as Tender processing fees in
the form of Demand Draft in favor of WAPCOS Limited Payable at Gurugram or Deposited
through RTGS/ NEFT in the bank account as per the details:
Name of Bank: Indian Overseas Bank
Bank Account Number: 193502000000282
IFS Code: IOBA0001935
Branch Name: NHB Gurgaon.
• The bidder registered as Micro or Small Enterprises with Ministry of MSME and with National
Small Industries Corporation (NSIC) or Udyog Aadhar or similar institutions recognized by
Ministry of MSME and having single point registration are exempted from payment of Tender
Processing Fee/EMD/Bid Security of WAPCOS.
19. BIDDING CONDITION

The Bidder shall submit offers which comply fully with the requirements of the Bid Document.
Any deviation in submitted Bid for the Bidding Documents shall be liable for rejection.
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20. FORMAT FOR SUBMITTAL

Format for submittal of related information for Bid shall be as per the Annexures of Section-IV
and shall be strictly adhered to.
IV. SUBMISSION OF BIDS
21. SUBMISSION OF BID

The Bidder shall submit the bid electronically, through the GEM Portal https://gem.gov.in. The
Technical Bid shall also be submitted physically (1 Originally) at the address mentioned in NIT
however Financial Bid shall be submitted online only.
This tender/ Bid shall follow a SINGLE STAGE TWO ENVELOPE BID SYSTEM i.e., Technical Bid and
Financial Bid as given below.
a. Technical Bid
The Technical bid may be declared non responsive / invalid, if the Bid is not accompanied by the
requisite documents as stipulated in clause 14 and Bid Security as per clause 18 of ITB of Bid
document. The Technical Bid should not contain any financial information related to Financial
Bid. The technical bid shall contain:
i. Documentary evidence of having deposited the cost of bid document and Bid Security or
Documentary Proof in the form of valid certification from NSIC for the tendered
item/services.
ii. All duly filled signed forms and annexures as per Tender documents.
iii. All the necessary documents required for evaluation of the bid.
b. Financial Bid
The Financial Bid shall not include any Commercial or Technical conditions/ information. Financial
offers shall be submitted as per prescribed format given in Annexure-S of Section-IV of Bid
document in percentage. Financial Bid shall be uploaded on GEM Portal https://gem.gov.in only
as per given format of NIT/excel uploaded on the E - tendering portal. No hard copy of Financial
Bid needs to be submitted.
The bidders are advised to submit complete details with their bids. In case of discrepancy
between hard copy and soft copy, the technical bid evaluation will be done on the basis of
documents uploaded on GEM portal by the bidders. The information should be submitted in the
prescribed proforma. Bids with Incomplete/Ambiguous information will be summarily rejected.
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22. BROAD OUTLINE OF ACTIVITIES FROM BIDDER’S PERSPECTIVE:
i. Online submission of Bid

The bidders shall submit their Technical and Financial Bid electronically through GEM Portal
https://gem.gov.in. Submission of Online Bids is mandatory for this Tender. E-Tendering is a new
methodology for conducting Public Procurement in a transparent and secured manner. Bidders
can refer to bidder’s manual kit of GEM Portal where in various manuals are provided related to
registration, document uploading and online e-bid submission.
23. DEADLINE FOR SUBMISSION OF BIDS

WAPCOS may, at its discretion, extend the deadline for submission of Bids by issuing an
amendment, in which case all rights and obligations of WAPCOS and the Bidders previously
subject to the original deadline shall thereafter be subject to the new deadline as extended.
24. MODIFICATION AND WITHDRAWAL OF BIDS

The Bidder may modify or withdraw his Bid prior to deadline for submission of Bid by giving
modification or withdrawal notice in writing to WAPCOS.
The Bidder’s modifications or notice of withdrawal shall be prepared, sealed and clearly marked
as “Modification” or “Withdrawal” as appropriate and delivered prior to deadline for submission
of Bid in accordance with ITB Clause 23.
No Bid will be modified after the deadline for submission of the Bid. Withdrawal of Bid between
deadline for submission and expiry of Bid validity will result in suspension of from being eligible
for bidding in any contract with employer for the period of 3 years or any other period at the
discretion of competent authority, starting on bid submission closing date.
25. BIDDING DOCUMENTS

Entire set of Bid Document shall be submitted after filling it wherever required & signing each
page as a token of acceptance of all terms & conditions of the Bid.
26. WAPCOS’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS
WAPCOS reserves the right to accept or reject any Bid, and to annul the bidding process and
reject all Bids, at any time prior to award of Contract, without thereby incurring any liability to
the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the
grounds for WAPCOS’s action.
V. BID OPENING AND EVALUATION
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27. BID OPENING

WAPCOS shall open the Bids as per the schedule. The Bidder will be at liberty to be present either
in person or through an authorized representative at the time of opening of the Bid. WAPCOS
will open the Bids in the presence of Bidders’ representative who wish to attend on the time,
date and venue as mentioned in NIT. The physical Bid shall also be opened on the day of Tender
opening.
28. EVALUATION OF BID

WAPCOS reserves the right to reject the bid under any of the following circumstances:
i. Bid is incomplete and/ or not accompanied by all required documents.
ii. Bid is not in conformity with the terms and conditions of tender document.
iii. Specifications stipulated in Technical Specifications are not met by the bidder.
Any other reasons due to which WAPCOS finds that the bidder in not eligible.
I. WAPCOS will examine the Bids to determine their completeness in all respect as per the
requirements of this Tender/ Bid document. WAPCOS may waive off any minor non-
conformity or irregularity in a Bid, which does not constitute a material deviation, provided
such waiver does not prejudice to affect the relative ranking of any Bidder.
II. WAPCOS shall evaluate the bid based on the documents submitted by the Bidder.
III. WAPCOS shall evaluate only the bids of the bidders which meets the minimum eligibility
criteria and are determined to be responsive.
IV. Evaluation of the Bids shall be based on the overall experience of the bidders, their
understanding of scope of work and approach and methodology of the works to be
undertaken.
V. Distribution of Marks
VI.
S. No Attributes Maximum Breakup of Scoring
Marks Sub-criteria Marks
1. Geographical Experience 20 Marks
Experience of completed similar works 1 Project 10
in Hilly region* in last 7 years. 2 Project 15
20
3 or more
20
Projects
2. Approach & Methodology 20 Marks Evaluation based 20
on understanding
of the project,
Methodology of
Planning &
Design, Team
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Composition &
Work Plan
3. Organization structure 50 Marks
(CVs / Resumes of following personnel
shall be considered for evaluation)
a. Team Leader / Lead Architect - 1 18
i. Total Experience 8 10-15 Years 6
> 15 Years 8
ii. Experience as Team Leader in 6 2-5 Years 4
Residential/Institutional/Educational > 5 Years 6
/Commercial Buildings
iii. Qualification (Graduate/Post 4 Graduate 3
Graduate in Architecture/Civil Post Graduate 4
Engineering)
b. Architect - 1 14
> 10 Years 7
ii. Relevant Experience in 4 3-5 Years 3
Residential/Institutional/Educational
> 5 Years 4
/Commercial Buildings
Graduate in Architecture) Post Graduate 3
c. Structural Engineer - 1 12
> 7 Years 5
ii. Relevant Experience in 4 2-3 Years 3
Residential/Institutional/Educational
/Commercial Buildings > 3 Years 4

Graduate in Civil Engineering) M. Tech 3
Structures
d. Mechanical/ Electrical /Plumbing 6
(MEP) Engineer - 1
> 5 Years 4
ii. Qualification (Diploma/ Graduate in 2 Diploma 1
Mechanical / Electrical/ Plumbing) Graduate 2
4. Technical Presentation (Power 10 Marks
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Point Presentation)
Overall Presentation on approach & 10 Evaluation based 10
methodology, Design Concept, on quality of
Planning, Survey and Investigation presentation and
Details, Rough Cost Estimates, Duration interaction
for completion of planning and design,
manpower planning, work schedule,
etc., Interaction on concept design and
response to queries of the Committee
members.
Total Marks 100 Marks
* Hilly region refers to hilly terrains of North India & North- east India (i.e. Himachal Pradesh,
Uttarakhand, J&K, Arunachal Pradesh, Assam, Manipur, Meghalaya, Mizoram, Nagaland,
Tripura, Sikkim)
The past experience should be supported by completion certificates indicating completion cost,
date of commencement and date of completion etc. The value of works shall be brought to the
current level by enhancing the actual value of work done at a simple rate of 7% per annum,
calculated from the date of completion to the previous day of last day of submission of tenders.
VII. Procedure for marking of Technical Bids and Selection of Successful Bidders
i. Total Marks for Technical Evaluation (t) = 100
ii. The marking of Technical Bids will be carried out as under:
a. For the minimum eligible experience in each category, the bidder will get the minimum
marks. The bidder will get higher marks for higher experience.
b. The bidder shall also give a detailed presentation. The date of presentation (Either
through Personal interaction or Video Conferencing) shall be intimated to all the bidders
by email/fax/post, as per employer’s requirement. Only the bids meeting the minimum
eligibility criteria will be called for Technical Presentation.
Note: Regarding presentation, bidders are advised to prepare the presentation in advance
so that the presentations of bidders meeting the minimum eligibility criteria can be
conducted in a timely manner. The qualified bidders may be informed on a short notice
basis regarding their presentation and no extension whatsoever will be given to bidders
for preparation of presentation.
c. The minimum Technical Score (St) required to qualify for financial bid opening is 75.
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d. The Technical Bids of the Bidders scoring 75 and above marks will be considered as
technically qualified and their Financial Bids will be opened.
e. Technically qualified bidder quoting the lowest amount/percentage will be awarded the
work/contract.
WAPCOS reserves the right to reject the Bid under any of the following circumstances:
a. Bid is incomplete and/ or not accompanied by all required documents.
b. Bid is not in conformity with the terms and conditions of Tender/ Bid Document.
c. The Qualifications and Experience of the Bidder as well as the Manpower/ Personnel are not
met by the Bidder.
d. Any other reasons due to which WAPCOS finds that the Bidder in not eligible
29. SHORTFALL DOCUMENTS

WAPCOS may ask the Bidder for submission of additional documents, if required, in case of
shortfall documents during the evaluation of the Bids. These documents shall not be relating to
submission of EMD or Tendering fees. Request for documents and the response shall be in writing
and no changes in the prices of the Bid shall be sought, offered or permitted. No modification of
the Bid and any form of communication with WAPCOS or submission of any additional
documents, not specifically asked for by WAPCOS, will be allowed and even when submitted,
they will not be considered by WAPCOS.
30. CONFIDENTIALITY OF BIDS

After the public opening of Bids, information relating to the examination, clarification, evaluation
and comparison of Bids and recommendations concerning the Award of Contract shall not be
disclosed to Bidders or other persons not officially concerned with such process. Any effort by a
Bidder to influence WAPCOS in the process of examination, clarification, evaluation and
comparison of Bids, and in decisions concerning Award of Contract, may result in the rejection of
his Bid.
31. CLARIFICATION OF BIDS

To assist in the examination, comparison and evaluation of Bid, WAPCOS may ask Bidders for
clarification of the Bids, if any. But no change in price or substances of Bid will be sought, agreed
or permitted. The request for clarification and its response shall invariably be in writing.
32. DETERMINATION OF RESPONSIVENESS

Prior to detailed evaluation of Bid it will be determined whether each Bid:
i. Has been properly signed.
ii. Is accompanied by required securities.
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iii. Is substantial responsive to the requirement of Bidding document.

iv. Provides necessary clarification or substance.
A Substantially Responsive Bid is one which conforms to all the terms, conditions & specifications
without material deviation or reservation which
i. Affects in any substantial way the quality or scope of the work.
ii. Limits in any substantial way the scope of work
iii. Is inconsistent with the Bidding document
iv. Affects unfairly the competitive position of another Bidder.
Bids not found Substantially Responsive are liable to be rejected. Conditions if added by the
Bidder, which have adverse bearing on the cost and scope of tendered work shall make the
Tender/ Bid liable to disqualification.
33. CORRECTIONS OF ERRORS IN BIDS

Bids will be checked for any arithmetical error and will be corrected by WAPCOS irrespective of
concurrence of the Bidder. If the Bidder does not accept the corrected amount of Bid, his Bid will
be rejected and the EMD will be forfeited.
34. EVALUATION AND COMPARISON OF BIDS

WAPCOS will only evaluate and compare the Bids determined to be Substantially Responsive. In
evaluating Bids, WAPCOS will determine, for each Bid, the Evaluated Bid Price by adjusting the
Bids Price as follows:
i. Making any correction for errors.
ii. Making an appropriate adjustment for any discount and
WAPCOS reserves the right to accept or reject any variation, deviation or alternative offers.
Variations, deviations, alternative offers and other factors which are in excess of the
requirements of the Bidding Documents or otherwise result in the accrual of unsolicited benefits
to WAPCOS shall not be taken into account in Bid evaluation.
VI. AWARD OF CONTRACT
35. AWARD CRITERIA

WAPCOS will award the Contract to the Bidder whose Bid has been determined to be
Substantially Responsive to the Bidding Documents, is technically qualified (scoring marks equal
to or greater than 75 marks) and has quoted the lowest amount/percentage i.e., Least Cost Based
Selection.
Page 33 of 125
36. NOTIFICATION OF AWARD

Prior to the expiry of the period of Bid validity prescribed by WAPCOS or any extension thereof,
WAPCOS will notify the successful Bidder by email and confirmed in writing by registered letter
that his Bid has been accepted. This “Letter of Award” shall contain the consultancy fee quoted
by the Bidder and accepted by WAPCOS payable to the successful bidder in consideration of the
completion of the Contract by the successful Bidder prescribed in the Contract (hereinafter and
in the Conditions of Contract called “the Contract Price”). The notification of Award will
constitute the part of the Contract agreement.
37. SIGNING OF THE CONTRACT

Within 5 (Five) days of receipt of the Letter of Award, on a date and time mutually agreed upon,
or as specified in the Letter of Award, the successful Bidder or his authorized representative shall
attend the office of the Deputy Chief Engineer (INFS-IV), WAPCOS Limited, 3rd Floor, SKV House,
Plot No. 57, Urban Estate, Sector-18, Gurugram - 122015 for signing of the Contract Agreement
as per Annexure-N. Failure on the part of the successful Bidder to comply with the above
requirements will constitute sufficient grounds for the annulment of the Award and forfeiting of
Bid Security.
38. PERFORMANCE SECURITY

Within 7 (Seven) days of the receipt of the notification of Award from WAPCOS, but not later
than the date of the signing of the Agreement, the successful Bidder shall furnish to WAPCOS, a
Performance Security in the form of a Bank Guarantee for an amount of 3% (Three percent) of
the Contract Price in accordance with the Conditions of the Contract.
The Performance Security provided by the successful Bidder in the form of a Bank Guarantee,
from a Nationalized Bank / Scheduled bank drawn in favor of WAPCOS LIMITED payable at New
Delhi. The Bank Guarantee shall be on the Performa given in Annexure-M of Section-IV. Failure
of the successful Bidder to comply with this requirement shall constitute sufficient grounds for
the annulment of the Award and forfeiting of Bid Security.
39. DELIVERABLES
The architect shall after taking instruction from WAPCOS render the services within the timelines
as mentioned below:
S. No Deliverables
Stage I: Pre-Construction Stage
1. Milestone 1: Conducting Preliminary Surveys and Master Planning
• Conducting Topographic Survey & Geotechnical Investigation
Page 34 of 125
• Submission of Master Plan

2. Milestone 2: Preliminary Drawings & Cost Estimate
• Submission of Preliminary Drawings & Cost Estimate for Administrative
Approval and Administrative Sanction
3. Milestone 3: Finalizing Design and Documentation
• Submission of Detailed Structure Design and Drawings
4. Milestone 4: Client Department Approval and Tendering
• Submission of final working drawings & tender documents
Stage II: Construction Stage
5. Milestone 5: Construction Drawings
• Submission of Good for Construction Drawings for construction works
• Submission of Revised Drawings for Construction based on site conditions
and inputs from client/principal owner, if required
6. Milestone 6: Clearances and Approvals
• Obtaining clearances and approvals from various local and statutory bodies
during Construction
7. Milestone 7: Construction Progress and Documentation
• Submission of built up drawings
• Submission of Completion Report
Note: All the submission should be in soft copy and hard copies in triplicate.
• The architect shall take up the work and submit the deliverables as mentioned above for the
particular work amongst the list of works mentioned in Appendix – 1 only after the written
consent for the particular work from the concerned authority.
• The architect acknowledges that any particular work/all works mentioned in Appendix – 1
may not be taken up and may be cancelled at any stage upon the discretion of
Owner/Principal Employer.
• If the time schedule is not adhered to by the Architectural Architect, WAPCOS shall have
discretion to withdraw the job in whole or part and get it done through other Architect
appointed by WAPCOS at the risk and cost of Architect firm.
• If the completion/handing over of the work is expected to be delayed beyond the time given
for completion, the Architectural Architect shall apply for extension of time to the WAPCOS
giving reasons for the delay. WAPCOS, if satisfied, with the genuineness of the reasons for
the delay, may grant necessary extension of time for completion/handing over of the work
in consultation with the owner, if required.
• For unjustified/unacceptable delays, the Architectural Architect shall be liable to pay
Liquidated Damages as mentioned in Section-III of this tender document. In this regard,
decision of WAPCOS shall be final and binding upon the Architectural Architect.
40. TIME SCHEDULE
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The works under the Contract including all statutory clearances/permissions, survey and
investigations, and all the deliverables shall be completed within 2 (Two) month reckoned from
the day of issue of the Letter of award of work as per the following schedule:
S. No Deliverable Timeline (in days)

1. Milestone 1: Conducting Preliminary Surveys and Within 15 days of Award of
Master Planning Work
• Conducting Topographic Survey &
Geotechnical Investigation
• Submission of Master Plan
2. Milestone 2: Preliminary Drawings & Cost Estimate Within 30 days of Award of
• Submission of Preliminary Drawings & Cost Work
Estimate for Administrative Approval and
Administrative Sanction
3. Milestone 3: Finalizing Design and Documentation Within 55 days of Award of
• Submission of Detailed Structure Design and Work
Drawings
4. Milestone 4: Client Department Approval and Within 60 days of Award of
Tendering Work
• Submission of final working drawings &
tender documents
5. Milestone 5: Construction Drawings Good for Construction
• Submission of Good for Construction Drawings Within 30 days from
Drawings for construction works the date of approval of
• Submission of Revised Drawings for Tender document.
Construction based on site conditions and
inputs from client/principal owner, if Revised Drawings as on need
required basis
6. Milestone 6: Clearances and Approvals To be taken up on
• Obtaining clearances and approvals from completion of construction
various local and statutory bodies during works
Construction
7. Milestone 7: Construction Progress and Within 30 days from the
Documentation certified date of completion
• Submission of built-up drawings submitted for construction works
• Submission of Completion Report
41. TAXES
• The bidder must ensure to quote rate in percentage of the completion cost of the project.
GST shall be reimbursed as per prevailing rates as applicable.
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• The bidders shall fully familiarize themselves about the applicable Domestic taxes (Such as:
income taxes, duties, fees, levies) on amounts payable by the Employer under the Contract.
All such taxes must be included by the bidders in the financial proposal.
• The bidder shall issue Tax Invoices to WAPCOS Limited showing (i) Basic Amount (ii) GST
Amount separately in each bill and the payment of GST amount shall be reimbursed to Bidder
only after uploading of GST amount by Bidder on GST portal to avail input benefit of GST by
WAPCOS Limited.
42. INCOME TAX

Income tax shall be deducted as per relevant section of Income Tax Act applicable under the rules
of Government of India.
43. ESCALATION/ PRICE VARIATION

No claim/ additional fees on account of any price variation/ Escalation on whatsoever ground
shall be entertained at any stage of works. Quoted fees shall be firm and fixed for entire contract
period as well as extended period for completion of the works.
44. RESPONSIBILITIES FOR ACCURACY OF PROJECT PROPOSALS

The bidder shall be responsible for the accuracy of the technical / financial data collected and the
designs, drawings, quantities and estimates prepared by him as a part of the project. He shall
indemnify WAPCOS & Owner against any inaccuracy in the work, which might surface out at the
time of ground implementation of the project. In such an eventuality, the bidder will be
responsible to correct the drawings including re-design etc. as required without any extra cost
implication on WAPCOS.
The bidder shall fully indemnify WAPCOS from and against all claims and proceedings for or on
account of any infringement of any patent right, design, trade mark or name or other protected
rights in respect of any construction plant, machinery work or material used for or in connection
with the work or temporary works.
Page 37 of 125
SPECIAL INSTRUCTIONS TO BIDDERS FOR PARTICIPATION ON GEM PORTAL
1. THE SELLERS/ AGENCY SHALL FOLLOW THE LINK FOR READING THE TRAINING MODULE
FOR GEM PARTICIPATION AS FOLLOWS
Sr.
Module Link for Training Module
No.
Introduction to https://assetsbg.
1 Seller/Service gem.gov.in/resources/upload/shared_doc/training_content/Intr
Provider Functionality oduction-Seller-Functionality-v1-1652261184.pdf
Using PAN
https://assetsbg.
gem.gov.in/resources/upload/shared_doc/training_content/Sell
Seller/Service
er-Registration-Using-PAN-v1-1652261232.pdf
2 Provider Registration
Using Aadhaar
Using PAN
https://assetsbg.
gem.gov.in/resources/upload/shared_doc/training_content/Sell
er-Registration-Using-Adhaar-v1-1652261280.pdf
Profile Updation https://assetsbg.
3 (Seller/Service gem.gov.in/resources/upload/shared_doc/training_content/Sell
Provider) er-Profile-Updation-Approved-07th-Feb-2022-1657021156.pdf
https://assetsbg.
Secondary User
4 gem.gov.in/resources/upload/shared_doc/training_content/Sec
Creation
ondary-User-Creation-Seller-v2-1652261408.pdf
Overview of
https://assetsbg.
Dashboard –
5 gem.gov.in/resources/upload/shared_doc/training_content/Sell
Seller/Service
er-Dashboard-v2-1652261449.pdf
Provider
https://assetsbg.
6 Vendor Assessment gem.gov.in/resources/upload/shared_doc/training_content/Ve
ndor-Assessment-Approved-16th-Feb-2022-1657021088.pdf
https://assetsbg.
Bid Participation
7 gem.gov.in/resources/upload/shared_doc/training_content/Bid
Services
-Participation-Services-v2-1652262839.pdf
Earnest Money https://assetsbg.
8 Deposit (EMD) gem.gov.in/resources/upload/shared_doc/training_content/EM
Process D-Requirements-Seller-v1-1652262911.pdf
https://assetsbg.
Bill of Quantities
9 gem.gov.in/resources/upload/shared_doc/training_content/Ite
[BoQ] – Seller
m-Wise-BOQ-seller-v2-1652262676.pdf
The bidders are required to submit soft copies of their bids electronically on the GeM Portal,
using valid Digital Signature Certificates. The instructions given below are meant to assist the
bidders in registering on the GeM Portal, prepare their bids in accordance with the requirements
and submitting their bids online on the GeM Portal.
Page 38 of 125
More information useful for submitting online bids on the GeM Portal may be obtained at:
https://gem.gov.in.
2. ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions contained
therein should be addressed to the Tender Inviting Authority for a tender or the relevant
contact person indicated in the tender.
2) Any queries relating to the process of online bid submission or queries relating to GeM
Portal in general may be directed to the 24x7 GeM Portal Helpdesk.
3) Toll Free Numbers (Inbound): Call 1-1800-419-3436 / 1-1800-102-3436
(9:00 am - 10:00 pm Mon to Sat)
Mail: helpdesk-gem@gov.in
4) Helpdesk Outbound Nos : 07556681401, 07556685120, 01169095625
3. OFFLINE SUBMISSION OF DOCUMENTS BY BIDDER

The Bidder shall submit following document offline in separate sealed envelopes also.
• Technical Qualification Documents in original as mentioned in Section-II.
• All Copies of originals should be notarized by notary.
• Original Tender Document fee in the form of DD or RTGS/ NEFT & EMD in the form of the
form of DD/BG/Insurance Surety Bonds in favor of “WAPCOS Limited” payable at
Gurugram issued by a Scheduled/Nationalized bank.
• Pass Phrases (Separate envelops for Technical Bids) as per attached formats.
4. MINIMUM REQUIREMENTS AT BIDDER’S END

Computer System having configuration with minimum Windows 7 or above, and Broadband
Connectivity.
• Microsoft Internet Explorer 7.0 or above
• Digital Certificate(s)
Page 39 of 125
SECTION-III
CONDITIONS OF CONTRACT
Page 40 of 125
VII. Clause 1: Definitions

In the Contract, as hereinafter defined, the following words and expressions shall have the
meanings hereby assigned to them, except where the context otherwise requires:
i. Contract means the documents forming the tender and acceptance thereof and the formal
agreement executed between WAPCOS and the Architect firm, together with the
documents referred to therein including these conditions, the specifications, design brief,
basic drawings, if any and instructions issued from time to time by WAPCOS and all these
documents taken together, shall be deemed to form one contract and shall be
complementary to one another.
ii. “Owner / Disclosed Principal/Principal Employer” shall mean Department of Social Justice
and Empowerment, Government of Himachal Pradesh who has appointed WAPCOS Limited
as the Project Architect for the project and on whose behalf WAPCOS is entering into this
contract and getting the work executed.
iii. “Client/Employer/Competent Authority” means WAPCOS Limited who propose to get the
works executed as mentioned in the Contract on behalf of Department of Social Justice and
Empowerment, Government of Himachal Pradesh being the disclosed principal.
iv. ‘Tender/Bid, tenderer/bidders’ are synonymous throughout this contract document.
v. ‘Approval’ means approved by WAPCOS Limited on behalf of Department of Social Justice
and Empowerment, Government of Himachal Pradesh. WAPCOS approval is linked and
subject to approval by the owner.
vi. ‘Applicable Law’ means the laws and any other instruments having the force of law in India.
vii. ‘Architect’ means the person or persons, firm or company, group of firms whose bid has
been accepted by WAPCOS on behalf of Department of Social Justice and Empowerment,
Government of Himachal Pradesh and includes the Architect’s personal representatives,
successors and permitted assigns that will provide the Services to WAPCOS under the
Contract.
viii. Accepting Authority/Concerned Authority shall mean authorized nominee of WAPCOS
Limited.
ix. Project means Providing Architectural & Engineering Consultancy Services for Construction
of “Adarsh Gram Sukh Aashray Complexes” Sundernagar, Distt. Mandi and Jawalamukhi,
Distt. Kangra.
x. Contract Price or Contract Value means the price to be paid for the performance of the
Services.
xi. Estimated Cost means estimated cost put to tender for inviting financial bid from the
Architect firms for planning, designing and detailing.
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xii. Effective Date means the date on which this Contract comes into force and effect pursuant
xiii. In writing means communicated in written form with proof of receipt.
xiv. Language means all documents and correspondence in respect of this contract shall be in
English Language.
xv. Letter of Award (LOA) shall mean WAPCOS’s letter or notification conveying his acceptance
of the tender subject to such conditions as may have been stated therein.
xvi. WAPCOS Limited (hereinafter called WAPCOS) is a company registered under the Indian
Company Act 1956, with its registered office at WAPCOS, Kailash 5th Floor, 26 Kasturba
Gandhi Marg, New Delhi-110001 or its administrative officers or its engineer or other
employees authorized to deal with any matter with which these persons are concerned on
its behalf.
xvii. Site shall mean the respective sites of the contract/Architect works including any building
and erection thereon and any other land adjoining thereto (inclusive) as aforesaid allotted
by WAPCOS for the contract’s use.
xviii. Services means the work to be performed by the Architect pursuant to this Contract, as
described in Bid Document.
xix. Sub-Architects means any person or entity to whom /which the Architect subcontracts any
part of the Specialized Services.
xx. Writing means any manuscript typed written or printed statement under or over signature
and/or seal as the case may be.
xxi. Words imparting the singular meaning only also include the plurals and vice versa where
the context requires. Words importing persons or parties shall include firms and
corporations and organizations having legal capacities.
xxii. The headings in the clauses/conditions of contract are for convenience only and shall not
be used for interpretation of the clause/ condition.
xxiii. “GoI” means Government of India.
xxiv. “B.I.S” means Bureau of Indian Standard Specifications with latest amendments or revisions
as currently in force at the time of execution of the Works.
xxv. “Day” means a day from midnight to midnight. “Month” means from the beginning of a
given date of a calendar month to the end of the preceding date of the next calendar month.
“Week” means seven consecutive days. “Quarter” means a period of three consecutive
months starting from January, April, July and October i.e. January to March, April to June,
July to September and October to December.
xxvi. “Cost” mean all expenditure properly incurred or to be incurred whether on or off the site
including overhead and other charges allocable thereto but does not include any allowance
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for profit.
xxvii. Retention money & security deposit are synonymous.
xxviii. NBC means National Building Code, BIS codes means Bureau of Indian Standards codes
and IRC codes means Indian Road Congress Codes.
xxix. The words Tenderer, Bidder, Applicant, and Architect shall have the same meaning.
xxx. The words WAPCOS Ltd., WAPCOS Limited, WAPCOS shall have the same meaning.
xxxi. “Tender Processing Fee” or “Bid Processing Fee” shall mean same being the amount paid
by the bidder to WAPCOS as cost towards evaluation of the bid. The same is separate &
distinct of any charges levied or paid to the e-tendering portal.
VIII. Clause-2: Responsibilities/ Obligations:

1. Architect Firm’s Responsibility/ Obligation:
a. The Architect shall, in providing the services exercise skill and care in conformity with the
normal standards of the Architect’s profession.
b. The Architect shall act on behalf of WAPCOS in the matters set out or necessarily implied in
the appointment. The Architect shall at those points and/ or dates referred in the timetable
obtain the authority of WAPCOS before proceeding with the services.
c. The Architect shall make no material alteration to, or additions to or omission from the
services without the knowledge and consent of WAPCOS expect in case of emergency when
The Architect shall inform WAPCOS without delay.
d. The Architect shall inform WAPCOS upon it becoming apparent that there is any
incompatibility between any of WAPCOS requirements the budget and the timetable or any
need to vary any part of them.
e. The Architect shall inform WAPCOS on it becoming apparent that the services and/or the fees
and/or any other part of the appointment and/or any information or approval need to be
varied.
f. The Architect shall not assign the whole or any part of the benefit or in any way transfer the
obligation of the appointment to any other agency without the consent in writing of WAPCOS.
g. If any deviation or deficiency in the work done by the Architect is noticed during this
inspection and visits, he shall ensure that all such defects or faults or lacunas are rectified to
the full extent and work is made good as per the tendered specifications and quality. Architect
shall comply and report the action being taken by him in this regard.
h. Signing this agreement, it has been considered that the Architect has No Objection in case of
withdrawal of services or under termination of services of this agreement.
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2. WAPCOS Responsibilities /Obligations

a. Providing broad requirements of the works.
b. Advising condition to the Architect of the relative priorities of WAPCOS’ requirement, the
budget, and the time table and inform the Architect of any variations to any of them.
c. WAPCOS shall give such decisions and approvals as are necessary for the performance of the
services and at such times as to enable the Architect to comply with the time table.
IX. Clause-3: Ruling Language and Law

a. The Contract documents shall be drawn up in English. All correspondence and documents
relating to the contract, exchanged by the Architect and WAPCOS, shall be submitted in the
prescribed form in English. All supporting documents and printed literature in connection
with the bid shall be in English. The law to which the Contract is to be subject and according
to which the Contract is to be construed shall be the law for within the jurisdiction of Delhi
courts.
b. Documents Mutually Explanatory
c. Several documents forming the Contract are to be taken as mutually explanatory of one
another, but in case of ambiguities or discrepancies, the documents shall take precedence in
the order in which they are set out in the Performa of Agreement.
X. Clause-4: Contract Agreement

The Architect Firm shall, when called upon so to do, enter into and execute a Contract
Agreement, to be prepared and completed in the Performa annexed, with any modification as
may be necessary.
XI. Clause-5: Performance Security

a. For the due performance of the Contract, The Architect shall furnish to WAPCOS a
performance security in the form of bank guarantee. The amount of the bank guarantee shall
be 3% (Three percent) of the Contract Price. The bank guarantee shall be issued any
Scheduled / Nationalized Bank. The cost of complying with the requirements of this Clause
shall be borne by the Architect.
b. The proceeds of the performance security shall be payable to WAPCOS as compensation for
any loss, resulting from Architect’s failure to complete his obligation under the Contract.
c. The performance security shall be valid till 30 days beyond the completion of the project.
d. Should the Contract period, for whatever reasons be extended, the Architect, on receipt of
written request, shall at his own cost get the validity period of Bank Guarantee in respect of
Performance Security furnished by him extended and shall furnish the extended/revised Bank
Page 44 of 125
Guarantee before the expiry date of the Bank Guarantee originally furnished.
e. The Performance Security will be released by WAPCOS, after the issue of the Completion
Certificate but not later 60 days from the date of issue of Completion certificate.
XII. Clause-6: Inspection of Site

The Architect shall be deemed to have known the areas mentioned in the list attached, and its
surroundings and information available in connection therewith and to have satisfied himself, so
far as is practicable, before submitting his Bid, as to the form and nature thereof, the extent and
nature of work, and materials necessary for the completion of the Works, he may require and, in
general, shall be deemed to have obtained all necessary information, subject as above
mentioned, as to risks, contingencies and all other circumstances which may influence or affect
his Bid.
XIII. Clause-7: Sufficiency of Bid

The Architect shall be deemed to have satisfied himself before bidding as to the correctness and
sufficiency of his Bid for the Works and prices if any, which Bid rates and prices shall, except in
so far as it is otherwise provided in the Contract, cover all his obligations under the Contract, and
all matters and things necessary for the proper execution/completion of all the works.
XIV. Clause-8: Submissions to be made
A. Drawings, Documents, Certificates, Manuals etc.

The Architect shall submit all the submissions, designs and drawings for review and approval in
the sequence given below:
a. Detailed cost estimates of the projects
b. Geo-technical investigation findings
c. Structural Design of the various components. Structural design calculations and drawings for
all units of work shall be prepared and signed by registered / approved structural engineer.
As far as possible all structural drawings shall be drawn with the appropriate scale, neatly
giving all the sections and details necessary for the easy understanding of structural details
and smooth execution of the work.
d. After review, WAPCOS will convey comments, which the Architect shall incorporate by
modifying designs and drawings accordingly.
e. In no case will design, calculations / drawings be considered complete or acceptable, if
i. They are not duly signed by respective Civil/ Structural Engineer (s).
ii. They are not thoroughly checked and duly signed in the appropriate places by
Architect.
iii. Design calculations are not accompanied by supporting engineering, drawings or
appropriate sketches.
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iv. Design calculations are incomplete or not fulfilling the design requirements or are
shabbily done or are without adequate reference, or other necessary back-up data.
v. Any comments previously made are not incorporated on revised drawings
/calculations.
vi. Such unaccepted drawings / designs as described above shall be summarily rejected
and Architect will be informed. Architect shall arrange to resubmit the same duly
checked, revised and signed within 7 (Seven) days. No claim from Architect for
extension of time or for extra cost on this account will be entertained under any
circumstances.
f. Drawings of various services like HVAC / MEP / STP / WTP / solar panels etc. including all
calculations.
g. Drawings of Landscaping and architecture
h. Tender document(s) for each work in the project.
B. Form of Drawings
a. All drawings submitted for approval shall be ISO standard size sheets, prepared on computer
with Auto CAD.
b. Each drawing shall bear the signature of the Architect to the effect that the drawing (whether
his own or from any other source) has been checked by the Architect before submission.
c. Each revision shall be properly recorded to show the number, date, specific description of
revision/s carried out, and signature of the Architect in the revision block. The Architect shall
be responsible for incorporating all the comments in the subsequent revision.
C. Approval of Designs and Drawings

a. Approval from WAPCOS to the Architect’s design or drawings shall not relieve the Architect
of any of his contractual obligations or liabilities under the Contract or his responsibilities for
correctness of dimensions, materials of construction, weights, quantities, Design details.
b. The designs should be approved from department & authorized agencies. All compliance of
technical requirements is to be fulfilled.
D. Certificates
Where certificates are required by the Specification or relevant Reference standard, the original
and one copy of each such certificate shall be provided by the Architect.
XV. Clause-9: Giving of Notices, Compliance with Statutes & Regulations

a. Giving of Notices and Payment of Fees
The Architect shall give all notices and pay all fees required to be given or paid by any Statute,
Ordinance, or other Law, or any regulation, or bye-law of any local or other duly constituted
authority in relation to the execution of Works and by the rules and regulations of all public
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bodies and companies whose property or rights are affected or may be affected in any way by
the Works.
b. Compliance with Statutes, Regulations etc.
The Architect shall conform in all respects with the provisions of any such Statute, Ordinance or
Law as aforesaid and the regulations or bye-laws of any local or other duly constituted authority
which may be applicable to the Works and with such rules and regulations of public bodies and
companies as aforesaid and shall keep WAPCOS indemnified against all penalties and liability of
every kind for breach of any such Statute, Ordinance or Law, regulation or by-law.
XVI. Clause-10: Commencements of Works

The Architect shall commence work from the issue of the Letter of commencement to him by to
this effect by concerned authority/ WAPCOS and shall proceed with the Works with due
expedition and completion within the stipulated period mentioned under clause-13 hereof.
XVII. Clause-11: Disqualification for Further Assignments to the Architect

If the Architect fails to act in conformity with the practices and ethics of the profession and/or
his work /services are not found satisfactory, he will not be eligible to assignment of any further
works of WAPCOS thereafter, and services for such work of remaining stage shall be liable to be
withdrawn from him with 15 (fifteen) days’ notice.
XVIII. Clause-12: Determination or Rescission of Agreement:

WAPCOS without any prejudice to its right against the Architect in respect of any delay by notice
in writing absolutely may determine the contract in any of the following cases:
a. If the Architect being a company shall pass a resolution or the court shall make an order that
the company shall be wound up or if a receiver or a manager on behalf of the creditor shall
be appointed or if circumstances shall arise which entitle the court or creditor to appoint a
receiver or a manager which entitles the court to make up a winding order.
b. If the Architect commit breach of any of the terms of agreement.
When the Architect have made themselves liable for action under any of the clauses
aforesaid, WAPCOS shall have powers: a) to determine or rescind the agreement b) to engage
another Architect(s) to carry out the balance work at the risk and cost of the Architect and
debiting the Architect(s) the excess amount, if any, so spent.
In case contract of Architect is determined, the Performance Guarantee of The Architect shall
stand forfeited. The decision of WAPCOS in this regard shall be final and binding on the Architect.
XIX. Clause-13: Completion period

The project completion period is 24 Months from the Date of Award. The period of completion
shall be reckoned from the day of issue of the Letter of commencement to the Architect by
Concerned Authority/WAPCOS. The time for completion of the works shall, in the event of any
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deviations resulting in additional cost over the tendered sum be extended, if requested by the
Architect, as follow: In the proportion which the additional cost of the altered, additional or
substituted work, bears to the original tendered value. If at any stage, the Project has been
delayed by the acts of Client/funding authorities or by the deployed Architect for the work,
nothing extra shall be payable to the Architect. However suitable extension of time for
completion of work shall be granted accordingly.
XX. Clause-14: Extension of Time for Completion

Should the amount of extra or additional work of any kind or any cause of delay referred to in
these Conditions, or exceptional adverse climatic conditions, or other special circumstances
beyond the control of the Architect which may occur, other than through a default of the
Architect, be such as fairly to entitle the Architect to an extension of time for the Completion of
the Works, WAPCOS shall determine the period of such extension and shall notify the Architect
accordingly. Provided that WAPCOS is not bound to take into account any extra or additional or
other special circumstances unless the Architect has, within 28 days after such work has been
commenced, or such circumstances have arisen, or as soon thereafter as is practicable, submitted
to WAPCOS, full and detailed particulars of any extension of time to which he may consider
himself entitled in order that such submission may be investigated at the time. The Architect shall
not be entitled to any payment for the time related costs incurred by him, if any, except those
provided under the Contract, during the extended period for completion of Works.
XXI. Clause-15: Liquidated Damages for Delay
a. Architect hereby agrees to complete the work within the scheduled time frame specified and
no extension will be granted. However, in case of delay in completion of the work due to
reasons beyond control of Architect firm, the Architect firm will make a request to WAPCOS
for suitable extension of time. If the reasons for delay specified by the Architect are found to
be fair & reasonable, suitable extension of time may be granted by WAPCOS, without any
suitable financial implication to WAPCOS. If The Architect shall fail to achieve completion of
the Works within the time prescribed by Clause-13 hereof, then The Architect shall pay to
WAPCOS, the sum stated in sub-clause (ii) of this Clause as liquidated damages for such
default for each week or part thereof which shall elapse between the time prescribed by
Clause-13 hereof and the date of certified completion of the Works. WAPCOS may without
prejudice to any other method of recovery, deduct the amount of such damages from any
money in its hands, due or which may become due to the Architect. The payment or
deduction of such damages shall not relieve the Architect from his obligation to complete the
Works, or from any other of his obligations and liabilities under the Contract.
b. The Liquidated damages penalty will be charged for all delays due to the fault of the Architect
at the rate of 0.5% of contract value per week beyond the stipulated period of completion
including authorized extensions if any, subject to maximum of 10% of the contract value.
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XXII. Clause-16: Certification of Completion of Works

When the whole Work has been fully completed and have satisfactorily passed any final test that
may be prescribed by the Contract, and shall be deemed to be a request by the Architect for
WAPCOS to issue a Certificate of Completion in respect of the Works. WAPCOS shall, within 30
(Thirty) days of the date of delivery of such notice either issue to the Architect, a Certificate of
Completion stating the date on which, in his opinion, the Works are substantially completed in
accordance with the Contract or give instructions in writing to the Architect specifying all the
Works which are required to be done by the Architect before the issue of such Certificate.
XXIII. Clause-17: Escalation/ Price Variation
No claim / additional fees on account of any price variation/ Escalation on whatsoever ground
shall be entertained at any stage of works. Quoted fees shall be firm and fixed for entire contract
period as well as extended period for completion of the works.
XXIV. Clause-18: Recovery of Compensation and Penalty Imposed
Architect will be subjected to recovery of compensation in the form of liquidated damages and
penalty imposed in the following events:
a. In the event of failure to comply with the instructions of WAPCOS.
b. If the faults in planning and designing are noticed by WAPCOS at any time.
c. If there is over payment to the Architect due to wrong certification of the bills.
d. If the perfunctory approach towards the work is noticed by WAPCOS at any stage.
XXV. Clause-19: Other Conditions

a. All the stages of work shall be completed by the Architect and the necessary approval shall
be given by WAPCOS according to the time schedule mutually agreed upon. The works
throughout the stipulated period of contract will be carried out with due diligence.
b. In the event of the failure on the part of the Architect to complete their work in time or the
Architect committing a breach of any one or more of the terms and conditions of the
agreement, WAPCOS shall be entitled to rescind this Agreement without prejudice to its
rights to claim damages or remedies under the law. The period of notice to be given to rescind
the contract will be 15 days from the date of issue of letter by WAPCOS then The Architect
shall be bound to give N.O.C, if required.
c. The Architect shall assume full responsibility for the professional requirements and
correctness of the designs and specification for all the items of work described in the scope
of work. WAPCOS will have full access to the details of the calculations and the structural
designs for purpose of scrutiny.
d. The scrutiny of the drawing, and designs by WAPCOS’s own supervisory staff, third party
vetting, if any, does not absolve the Architects of their responsibility under the agreement.
The Architects shall remain solely responsible for structural soundness of the design and
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other services for all provisions of the contract so as to satisfy the particular requirement of
the Architect specifications.
e. The Architect agency shall supply to WAPCOS copies of all documents, instructions issued to
Architect, if any, relating to the work, drawings, specifications, bill of quantities and also other
documents as may be required.
f. The Architects hereby agree that the fees to be paid as provided herein will be in full
discharge of function to be performed by him and no claim whatsoever shall be against
WAPCOS in respect of any proprietary rights or copy rights on the part of any party relating
to the plans, models and drawings.
g. While providing services, The Architect shall ensure that there is no infringement of any
patent or design rights and he shall be fully responsible for consequences/any actions due to
any such infringement. Architect shall keep WAPCOS indemnified all the times and shall bear
the losses suffered by WAPCOS in this regard.
h. All designs and drawings shall be the property of WAPCOS. The name and logo of WAPCOS
shall be predominantly displayed on all the drawings and documents.
i. The originals of approved completion drawings shall be on good quality paper and editable
soft copy of all the drawings & design shall have to be given on compact disc (CD)/Pen Drive.
The proprietary rights of all the design shall remain with WAPCOS.
j. The Architect shall advise officers of WAPCOS regarding the work under execution during
their visits to the site and submit reports on their observations. Architect shall invariably
remain present at site of work during such inspection of WAPCOS or his representative.
k. The Architect shall check/verify the necessary revisions made by Contractor as may be
required by WAPCOS in the drawings and other documents submitted by them free of cost.
l. No changes shall be made in the approved drawings and specifications at site by the Architect
without the prior consent of WAPCOS.
m. WAPCOS shall have the liberty to postpone or not to execute any work and The Architect shall
not be entitled to any compensation or damage for such postponement or non – execution
of the work except the fees which are payable to the Architect up to stage of services then
completed.
n. The executive control of the work, as far as this agreement is concerned, shall be with
WAPCOS or any other officer so designated by WAPCOS.
o. Architect shall ensure that the contractor is furnished with approved drawings and
plan/plan(s) at the time/time(s) appointed and specified in the contract to be made between
WAPCOS and the contractor. If the Architect fails or neglects or omits to furnish drawings or
plans to the contractor accordingly The Architect shall pay to WAPCOS compensation for any
loss or damage arising from such neglect, failure or omission, particularly to meet with the
claim or demand if any, presented by the contractor against WAPCOS for loss or damage
suffered in consequence of the delayed supply of drawings to the contractor. In case of
arbitration between Contractor and WAPCOS, the reason of the claim of the contractor as
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per the arbitration award or court order shall be reviewed. If the claim is due to the neglect,
failure or omission, or delayed supply of drawings, failure or laxity in assistance of
construction supervision or any part of services to be rendered, the amount of claim shall be
recovered from the Architect Firm.
p. It is hereby agreed and declared that the contract herein is intended to be job oriented and
not time oriented and The Architect shall not be entitled to claim any compensation in the
event of the time estimated for the completion of the job being extended other than the
extensions given to the Architect for completion of the work or enlarged for any reason
whatsoever.
q. Copyright of all documents and drawings prepared by the Architect and for in any work
executed from those documents and drawings of the project shall remain the property of
WAPCOS.
r. Company of Architect is a partnership firm or private/ public limited, Proprietary Company,
on change in the constitution of such partnership or no change in the constitution of Board
of Directors of the company shall be made without the express written consent of WAPCOS
during the currency of the contract with WAPCOS.
XXVI. Clause-20: Consultancy Fee

The consultancy fee, as quoted by the Architect in the financial bid during bidding, includes
planning, designing, review, deployment of adequate manpower at different sites, periodical
supervision and monitoring during construction of the project, travel expenses for attending
meetings with WAPCOS/Clients, site visits, third party inspection for procurement of equipment
etc.
XXVII. Clause-21: Terms of Payment

i. Taxes
Payment on account of GST shall be reimbursed on production of documentary proof of deposit
of GST.
ii. Retention Money
a. Deduction of Retention Money amounting to 5% (Five percent) of the amount of work
done on milestone basis due to the Architect on account of Works executed shall be
made.
b. The Retention Money shall be certified due for payment after the expiration of the Period
of completion, notwithstanding that at such time there may be outstanding claims by the
Architect against WAPCOS. Provided always that, if at such time there shall remain to be
executed by the Architect any Works ordered during such period, WAPCOS shall be
entitled to withhold payment until the completion of such Works or so much of the
Retention Money as shall represent the cost of the Works so remaining to be executed.
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c. Retention Money shall not be refunded till the Architect produces a No Objection
Certificate from all concerned. As soon as the work is virtually complete The Architect
shall apply for the clearance certificate to WAPCOS.
iii. Payment Milestones

The milestones of payment for the above work shall be as follows:
S. No. Milestone % Payment Cumulative

percentage
payment
Stage I: Pre-Construction Stage
1. Milestone 1 10% 10%
• Conducting Preliminary Surveys and Upon
Approval of Master Plan
• Upon Approval of Preliminary Drawings & Cost
Estimate for Administrative Approval and
Administrative Sanction
• Upon Approval of Detailed Structure Design and
Drawings
• Upon Approval of final working drawings &
tender documents
Stage II: Construction Stage
5. On pro-rata basis of the approved bills of contactor 40% 90%
on bill-to-bill basis
6. On submission of built-up drawings & Approval of 10% 100%
Completion Report.
Note:
a. The Architect acknowledges that he shall take up the work and submit the deliverables as
mentioned in clause 39 of Section –II ITB for the particular work amongst the list of works
mentioned in Appendix – 1 only after the written consent for that particular work from the
concerned authority.
b. The architect also acknowledges that he shall be eligible for payment of milestones
achieved of the taken up particular work only; and on the basis of construction cost of that
particular work amongst the list of works mentioned in Appendix – 1
c. All payments will be released after 21 days from receipt of payment from Owner by WAPCOS.
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d. All the works to be carried out by the successful bidder under the supervision of WAPCOS and
officials of Client and verified by authorized nominee.
e. GST will be released on submission of Proof of deposit/challan.
f. All the payments due to The Architect shall be made online and no cheque/draft shall be
issued.
g. No claim /additional fees on account of any price variation/Escalation on whatsoever ground
shall be entertained at any stage of works. Quoted fees shall be firm and fixed for entire
contract period as well as extended period for completion of the works.
h. Architect shall submit his bill along with full description about service provided of the works.
i. Architect shall not claim payment against pending services or incomplete stages of work.
j. WAPCOS reserves the right to carry out the services independently from the Structural
Architect if desired & payment will be made to structural Architect at risk and cost of the
Architect Firm.
k. In case only a part of the project is continued beyond any stage, on further payment shall be
made to the Architect for the part not executed. Further payments shall be released
proportionate to the part continued beyond the above stage
l. The cost of references to be made by the Architect to his in-house professional experts or
outside professional experts are included in Architect’s fees and nothing extra will be paid by
WAPCOS on this account.
m. The payments shall be made for the contract on back-to-back basis upon receipt of payment
from the Owner for that particular work and no interest is payable on account of delay if any.
The Architect acknowledges that under the present Contract, WAPCOS is only working as
intermediary between Department of Social Justice and Empowerment, Government of
Himachal Pradesh, being Principal Owner and Architect. Thus, the Architect unconditionally
acknowledge that the payments under the present Contract shall be made proportionately
by WAPCOS only on back-to-back basis i.e., after 21 days subject to receipt of payment of the
particular work from Department of Social Justice and Empowerment, Government of
Himachal Pradesh being Principal Owner. The Architect also unconditionally agree that in the
event the payment or part thereof, under the present Contract is not received from
Department of Social Justice and Empowerment, Government of Himachal Pradesh, then
WAPCOS &/or any of its Employee/Officer shall not be responsible to pay any amount to
Architect. The said condition shall supersede any and all other conditions of
Contract/Agreement/Work Order/Arrangement between the parties.
iv. Final Certificate

On receipt of the Final Account, the concerned authority shall promptly prepare and issue to the
Architect a Final Payment Certificate certifying any further money due to the Architect in respect
of the Contract. Payment to the Architect of the amount due under Final Payment Certificate
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shall be made by the WAPCOS within sixty days of such Certificate being issued. In the event of
non-payment within the said period, no interest shall accrue to the Architect.
XXVIII. Clause-22: Taxation

i. The price bid by The Architect shall include all duties, levies and taxes except GST that may
be levied according to the laws and regulations, nothing in the Contract shall relieve the
Architect from his responsibility to pay any tax on profits made by him in respect of the
Contract. GST shall be reimbursed as per actual on prevailing rates.
ii. Income Tax
The Architect’s staff, personnel will be liable to pay personal income tax, if any in respect of
such of their salaries and wages as are chargeable under the laws and regulations for the time
being in force, and The Architect shall perform such duties in regard to such deductions
thereof as may be imposed on him by such laws and regulations.
XXIX. Clause-23: Completion Certificate

i. The Contract shall not be considered as completed until a completion Certificate shall have
been signed by WAPCOS stating that the Works have been completed. The completion
Certificate shall be given by WAPCOS within twenty-eight days after the expiration of the
Period of completion.
ii. Cessation of WAPCOS’s Liability’
WAPCOS shall not be liable to the Architect for any matter or thing arising out of or in
connection with Contract or execution of the Works unless The Architect shall have made a
claim in writing in respect thereof before the giving of the completion Certificate under this
Clause.
iii. Unfulfilled Obligations
Notwithstanding the issue of completion Certificate, the Architect and, subject to sub-Clause
(ii) of this Clause, WAPCOS shall remain liable for the fulfillment of any obligation incurred
under the provisions of the Contract prior to the issue of the completion Certificate which
remains unperformed at the time such Certificate is issued and, for the purpose of
determining the nature and extent of any such obligation, the Contract shall be deemed to
remain in force between the parties hereto.
XXX. Clause-24: Force Majeure

Architect firm shall be granted extension of the completion date without any financial
repercussion to cover the delay caused by the circumstances viz. incidence of war, invasion,
revolution, sabotage, work shutdown imposed by Govt. agencies or legislature or other
authorities, act of God, epidemics, fires, earth quakes, floods explosions, accidents, sea
navigation blockages or any other acts or events whatsoever which are beyond the control of
WAPCOS and which shall directly or indirectly prevent completion of the works within the time
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specified in the agreement. This Force Majeure Clause shall be applicable only if extension of the
completion date is granted to WAPCOS by owner.
XXXI. Clause-25: Withholding and Lien of Payment
Whether any claim or claims for payment of money arises out of or under the contract against
the Architect, WAPCOS shall be entitled to withhold and also to have a lien to retain in whole or
in part, the performance guarantee and or to withhold and have a lien to retain in part or in full
the payments due to the Architect, or any claims of the Architect, so as to cover the claimed
amount till the claim arising out of or under the contract is determined by the competent court.
XXXII. Clause-26: Foreclosure of Contract by WAPCOS/Owner
If at any time after the commencement of the work WAPCOS/Owner for any reason whatsoever
if required to foreclose/non-execution of any particular work amongst the list of works
mentioned in Appendix - 1 or is not require the whole work thereof as specified in the tender to
be carried out, WAPCOS shall give notice in writing of the fact to the Architect, who shall have no
claim to any payment of compensation whatsoever on account of any profit or advantage which
he might have derived from those works in full, but which he did not derive in consequence of
the foreclosure of the whole or part of the works.
XXXIII. Clause-27: Suspension of Works
i. The Architect shall, on receipt of the order in writing of WAPCOS, suspend the progress of the
works or any part thereof for such time and in such manner as WAPCOS may consider
necessary for any of the following reasons:
a. On account of any default on part of the Architect, or
b. If the work is partly or fully abandoned/suspended by WAPCOS/Owner for any
reasons
ii. If the suspension is ordered for reasons in sub-para (a) above.
a. The Architect shall be entitled to an extension of the time equal to the period of every
such suspension plus 25%. No adjustment of contract price will be allowed for reasons
of such suspension.
b. In the event of the Architect treating the suspension as an abandonment of the
Contract by WAPCOS, he shall have no claim to payment of any compensation on
account of any profit or advantage which he may have derived from the work in full
or part.
XXXIV. Clause 28: Termination of Contract

i. WAPCOS or the Architect may terminate the Contract if the other party causes a fundamental
breach of the contract.
ii. Fundamental breaches of Contract shall include, but shall be limited to the following:
a. The Architect stops work for 28 days when no stoppage of work is shown on the
current program and the stoppage has not been authorized by WAPCOS.
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b. The WAPCOS instructs the Architect to delay the progress of the Works and the
instruction is not withdrawn within 28 days.
c. The Architect is made bankrupt or goes into liquidation other than for a
reconstruction or amalgamation;
WAPCOS is entitled to terminate the contract in following conditions
d. In the event of WAPCOS not satisfied with the work done by the Architect, WAPCOS
shall give 15 (fifteen) days’ notice in writing to rectify the defects and or complete the
work. If WAPCOS is not satisfied with reply of aforesaid notice, WAPCOS can terminate
this Agreement and The Architect shall be liable to pay damages which shall be
calculated by WAPCOS or professional expert of WAPCOS.
e. In the event of the Architect through death or incapacity is unable to provide the
services the appointment shall thereby be terminated.
f. In the event of the Architect’s firm closing its business, the appointment shall be
thereby terminated and WAPCOS shall have the power to employ any other agency
to complete the work irrespective of settling of dues of the Architect.
g. The termination of the appointment of The Architect shall be without prejudice to the
accrued rights and remedies of WAPCOS.
h. In the event of failure to comply with or abide by the general conditions of this
agreement.
i. In the event of liquidated damages/ penalty imposed on Architect equal or exceeding
10% of the total fees payable.
j. Notwithstanding the above, WAPCOS may terminate the Contract for convenience.
When the Architect has made himself liable for action under any of the cases aforesaid,
WAPCOS shall have powers:
To determine/terminate the contract as aforesaid (of which termination notice in writing
to the Architect under the hand of WAPCOS shall be conclusive evidence). Upon such
determination, the Earnest Money Deposit, Security Deposit already recovered and
Performance Guarantee under the contract shall be liable to be forfeited and shall be
absolutely at the disposal of WAPCOS.
iii. Payment upon Termination
a. If the Contract is terminated because of a fundamental breach of contract by the
Architect, WAPCOS shall issue a certificate for the value of the work done less advance
payments received up to the date of the issue of the certificate and less the
percentage representing WAPCOS’s additional cost for completing the works to apply
to the value of the work not completed. Additional liquidated Damages shall not
apply. If the total amount due to WAPCOS exceeds any payment due to the Architect,
the difference shall be a debt payable to WAPCOS.
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b. If the Contract is terminated for WAPCOS’s convenience or because of a fundamental

breach of contract by WAPCOS, WAPCOS shall issue a certificate for the value of the
work done less advance payments received up to the date of the certificate.
XXXV. Clause-29: Notices

i. Service of Notices on Architect
All certificates, notices or written orders to be given by WAPCOS to the Architect under the
terms of the Contract shall be served either by sending by post or delivering the same to the
Architect’s office on Site or his principal place of business, or such other address as The
Architect shall nominate for this purpose.
ii. Service of Notices on WAPCOS
All notices to be given to WAPCOS under the terms of the Contract shall be served by sending
by post or delivering the address: Deputy Chief Engineer (INFS-IV), WAPCOS Limited, 3rd
Floor, SKV House, Plot No. 57, Urban Estate, Sector-18, Gurugram - 122015.
iii. Change of Address
Either party may change a nominated address to another address by prior written notice to
the other party.
XXXVI. Clause 30: Dispute Resolution

Except where otherwise provided in the contract, all questions and disputes relating to the
meaning of the specifications, design, drawings and instructions here-in before mentioned and
as to the quality of workmanship or materials used on the work or as to any other question, claim,
right, matter or thing whatsoever in any way arising out of or relating to the contract, designs,
drawings, specifications, estimates, instructions, orders or these conditions or otherwise
concerning the works or the execution or failure to execute the same whether arising during the
progress of the work or after the cancellation, termination, completion or abandonment thereof
shall be dealt with as mentioned hereinafter:
If the Architect considers any work or any matter in connection with or arising out of the contract
or carrying out of the work, to be unacceptable and is resulting in a dispute, it shall be referred
to the concerned authority who shall, within a period of thirty days after being requested by the
Architect to do so, give written decision to the Architect. Upon receipt of the written decision of
the concerned authority, The Architect shall promptly proceed without delay to comply with such
decision.
XXXVII. Clause 31: Arbitration

Any dispute, controversy of claims arising out of or relating to this Agreement or the breach,
termination or invalidity thereof, shall be settled through following mechanism:
a. Firstly, the aggrieved party shall write a letter to the other party detailing its grievances and
calling upon the other party to amicably resolve the dispute by convening a joint meeting.
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Accordingly, the parties as per their convenience shall jointly convene the said meeting(s),
wherein minutes of the said meeting(s) shall be prepared and countersigned by all the parties.
It is mandatory to prepare minutes of meeting(s) and to be countersigned by all the parties,
irrespective of the outcome of the said meeting(s).
b. In the event the parties are unable to reach on any settlement in the said meeting(s), then
the aggrieved party shall mandatorily resort to pre-litigation mediation mechanism with Delhi
High Court Mediation Cell, New Delhi.
c. It is only upon failure of the pre-litigation mediation mechanism with Delhi High Court
Mediation Cell, then the aggrieved party shall resort to resolution of disputes through
arbitration of a Sole Arbitrator. The appointing authority of Sole Arbitrator is CMD, WAPCOS
Limited, to which neither of the parties have any objection nor they shall ever object.
d. Subject to the parties agreeing otherwise, the Arbitration proceedings shall be conducted in
accordance with the provisions of the Indian Arbitration and Conciliation Act, 1996 (amended
as on date).
e. It is also acknowledged and accepted that WAPCOS is only working as intermediary between
the Architect and the Principal Employer/Owner, thus in the event, any dispute arises under
the present agreement and referred to Arbitration for adjudication, then subject to
corresponding clause in the Contract between Principal Employer/Owner & WAPCOS,
Principal Employer/Owner shall also be made party to the said Arbitration proceedings. Also,
the award including costs if any passed against WAPCOS and costs incurred in the proceedings
shall be the sole responsibility of Principal Employer/Client. The said clause if found
inapplicable, even then the other terms of the Arbitration Clause shall survive and shall be
acted upon.
f. The place/seat of arbitration shall be Delhi and any award whether interim or final, shall be
made, and shall be deemed for all purposes between the parties to be made, in Delhi. The
arbitral procedure shall be conducted in English language and any award or awards shall be
rendered in English. The procedural law of the arbitration shall be Indian Law. The award of
the arbitrator shall be final and conclusive and binding upon the Parties.
g. The Contract and any dispute or claim arising out of or in connection with it or its subject
matter or formation (including non-contractual disputes or claims) shall be governed by and
construed in accordance with the laws of India and the Parties submit to sole & exclusive
jurisdiction of courts at Delhi.”
XXXVIII. Clause 32: Insurances

The Architect/Architect shall take out and maintain at their own cost against the risks, and for
the coverages. The Architect shall provide evidence to the Employer, showing that such insurance
has been taken out and maintained and that the current premiums have been paid, before start
of the Work. The Insurance shall be maintained for the following risks and coverages:
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i. Professional liability insurance with a minimum coverage equal to total contract value for this
consultancy.
ii. Employer’s liability and worker’s compensation insurance in respect of the Personnel of the
Architects and of Sub- Architect’s, in accordance with the relevant provisions of the
Applicable Law, as well as with respect to such Personnel, any such life, health, accident,
travel or other insurance as may be appropriate
XXXIX. Clause 33: Preference to Make in India
• The provisions of revised ‘Public Procurement (Preference to Make in India) Order 2017-
Revision’ issued by Department of Industrial Policy and Promotion under Ministry of
Commerce and Industry vide letter no.-P45021/2/2017-PP (BE-II) as amended on 16.09.2020
shall be applicable to the bidding process and award of the contract shall be done
accordingly. In this connection, the minimum local content shall be 50% and the margin of
purchase preference shall be 20%.
• Verification of Local Content
a. The bidder at the time of tender, bidding or solicitation shall be required to
indicate percentage of local content and provide self-certification that the item
offered meets the local content requirement of the tender. They shall also give
details of the location(s) at with the local value addition is made.
b. In cases of procurement for a value in excess of Rs 10 Crores, the bidder shall be
required to provide a certificate from the statutory auditor or cost auditor of the
company (in the case of companies) or from a practicing cost accountant or
practicing chartered accountant (in respect of suppliers other than companies)
giving the percentage of local content.
The bidder at the time of tender, bidding or solicitation shall be required to indicate percentage
of local content and provide self-certification that the item offered meets the local content
requirement of the tender. They shall also give details of the location(s) at with the local value
addition is made. In cases of procurement for a value in excess of Rs 10 Crores, the bidder shall
be required to provide a certificate from the statutory auditor or cost auditor of the company (in
the case of companies) or from a practicing cost accountant or practicing chartered accountant
(in respect of suppliers other than companies) giving the percentage of local content. The
Contractor shall submit a certificate/Undertaking accordingly.
XL. Clause 34: RULE 144 (xi) in General Financial Rules (GFRs) 2017
i. Any bidder from a country which shares a land border with India will be eligible to bid in this
tender only if the bidder is registered with the Competent Authority.
ii. “Bidder “(including the term ‘tenderer’, ‘Architect’ or ‘service provider’ in certain contexts)
means any person or firm or company, including any member of a consortium or joint venture
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(that is an association of several persons, or firms or companies), every artificial juridical

person not falling in any of the descriptions of bidders stated hereinbefore, including any
agency branch or office controlled by such person, participating in a procurement process.
iii. “Bidder from a country which shares a land border with India” for the purpose of this Order
means:
a. An entity incorporated, established or registered in such a country; or
b. A subsidiary of an entity incorporated, established or registered in such a country;
or
c. An entity substantially controlled through entities incorporated, established or
registered in such a country; or
d. An entity whose beneficial owner is situated in such a country; or
e. An Indian (or other) agent of such an entity; or
f. A natural person who is a citizen of such a country; or
g. A consortium or joint venture where any member of the consortium or joint
venture falls under any of the above
iv. The beneficial owner for the purpose of 1.4.2.(iii) above will be as under:
a. In case of a company or Limited Liability Partnership, the beneficial owner is the
natural person(s), who, whether acting alone or together, or through one or more
juridical person, has a controlling ownership interest or who exercise control
through other means. Explanation-
b. “Controlling ownership interest” means ownership of or entitlement to more than
twenty- five per cent. Of shares or capital or profits of the company;
c. “Control” shall include the right to appoint majority of the directors or to control
the management or policy decisions including by virtue of their shareholding or
management rights or shareholders agreements or voting agreements;
d. In case of a partnership firm, the beneficial owner is the natural person(s) who,
whether acting alone or together, or through one or more juridical person, has
ownership of entitlement to more than fifteen percent of capital or profits of the
partnership;
e. In case of an unincorporated association or body of individuals, the beneficial
owner is the natural person(s), who, whether acting alone of together, or through
one or more juridical person, has ownership of or entitlement to more than fifteen
percent of the property or capital or profit of such association or body of
individuals;
f. Where no natural person is identified under (1) or (2) or (3) above, the beneficial
owner is the relevant natural person who holds the position of senior managing
official;
g. In case of a trust, the identification of beneficial owner(s) shall include
identification of the author of the trust, the trustee, the beneficiaries with fifteen
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percent or more interest in the trust and any other natural person exercising
ultimate effective control over the trust through a chain of control or ownership.
v. An Agent is a person employed to do any act for another, or to represent another in dealings
with third person.
vi. The successful bidder shall not be allowed to sub-contract works to any contractor from a
country which shares a land border with India unless such contractor is registered with the
Competent Authority.
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SECTION IV
ANNEXURES
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ANNEXURE – A
INFORMATION TO BE FURNISHED BY THE APPLICANTS
Sr. No Particulars Details
1. Name of the organization
2. Address for Correspondence
3. Contact Person Details: Name:

Telephone Nos. Mobile No.
Fax:
Email:
4. Format of Bid Acceptance Letter Annex-II
5. Organization Details To be filled as per Annex-III
6. Bid Security To be filled as per Annex-IV
7. List of Similar Works Completed To be filled as per Annex-V
8. Financial Status To be filled as per Annex-VI
9. Name(s) of the persons along with their
qualification and designation, who is authorized to
deal with WAPCOS (Attach Power of Attorney)
10. List of persons to be engaged for the designated To be filled as per Annex-VII
projects
11. Organization Chart of Key Personnel
12. List of permanent professional Employees and Key
Personnel mentioning their specialization, Self-Certified Copies to be
qualifications, experience and association with the enclosed
firm
13. Undertaking format for Blacklisting To be filled as per Annex-VIII
14. Understanding of the Project Sites To be filled as per Annex-IX
15. No Deviation Certificate To be filled as per Annex-X
16. Litigation History, Liquidity Damages,
To be filled as per Annex-XI
Disqualification
17. Solvency Certificate To be filled as per Annex-XIV
18. Integrity Pact
19. RULE 144 (xi) IN GENERAL FINANCIAL RULES (GFRs) To be filled as per Annex-XVI
2017
Page 63 of 125
ANNEXURE – B
FORMAT FOR BID ACCEPTANCE LETTER
(To be given on Company Letter Head)
Date: _________
To,
Subject: Acceptance of Terms & Conditions of the Tender Document.
Work Name: _________________________________

Tender No.: __________________________________
Dear Sir,
1. I/ We have downloaded/ obtained the tender document for the above mentioned “Tender”
from the web site namely: ___________________________ as per your advertisement, given
in the above-mentioned website.
2. I/ We hereby certify that I/ we have read the entire terms and conditions of the tender
documents from page no. __________ to _________ (including all documents like annexures,
Drawings etc., which shall form part of the contract agreement and I / we shall abide by the
terms / conditions / clauses contained therein.
3. The corrigendum/Addendum issued from time to time by your department/organization too
has been taken into consideration, while submitting this acceptance letter.
4. I/We hereby unconditionally accept the conditions of above-mentioned tender
document(s)/corrigendum/Addendum in its totality/entirety.
5. I/We do hereby declare that our Company has not been blacklisted/ debarred by any Govt.
Department/Public Sector Undertaking.
6. I/We certify that all information furnished by the our Firm/Company is true & correct and in
the event that any information is found to be incorrect/untrue or found violated, then your
department/ organization shall without giving any notice or reason therefore summarily
reject our bid or terminate the contract (if awarded), without prejudice to any other rights or
remedy including the suspension from being eligible for bidding in any contract with
employer for the period of 3 years or any other period at the discretion of competent
authority, starting on bid submission closing date.
Page 64 of 125
Yours Faithfully,
(Signature & Seal of the Bidder)
Page 65 of 125
ANNEXURE – C
ORGANIZATIONAL DETAILS
Sr. No. Particulars Details
1. Organizational Set-up:
- Year of Establishment
- Status of Firm
(Proprietorship/Partnership/Any other)
- Place and Year of Incorporation
- Name of Directors/Partners/Proprietors
- Empanelment with Govt. Organizations
- (Mention names along with copies of
Certificates)
2. Proof Checking arrangement Details of tie-up if any to be
given
3. ISO Certification
4. Outsourcing jobs Details of sub-Architects (if
- Structural Design any) to be given
- Plumbing, Sanitary & water supply
- Electric Schemes &Design
- Fire Fighting and fire detection
- Environmental
- Air-conditioning
- Mechanical
- Geo-technical Investigation
- Topographical Survey
- Any other
5. Bank Details
Name of the Bank:
Account Number:
IFS Code:
Name & Address of the Branch:
MICR Code:
6. IT Pan Number
GST Number
NSIC Registration Number and Validity
Yours Faithfully,
Page 66 of 125
Page 67 of 125
Page 68 of 125
ANNEXURE – D
DETAILS OF DIRECTORS/ PARTNERS/ PROPRIETORS
Sr. Name of Partners/ Academic Designation No. of Years Address/ Phone/

No. Directors/ Proprietors Qualification with the firm Fax/ Mobile/
Email ID
Note:
• Certificates of qualifications are required to be attached.
Yours Faithfully,
Page 69 of 125
ANNEXURE – E
FORMAT FOR BID SECURITY
(To be submitted on Non-Judicial Stamp paper of minimum Rs. 100)
To,
WAPCOS Limited, 76-C,
Sector – 18, Institutional Area, Gurugram,
Haryana – 122015
WHEREAS, M/s____________________ having their Registered/Head Office at

____________________ (hereinafter called “the Bidder”) has submitted his Bid dated
__________________ for the ___________________ [hereinafter called “the Bid”] to M/s
WAPCOS Limited (hereinafter called the Employer).
KNOW ALL PEOPLE by these presents that we _______________________ (name of the Bank)
having our head office at___________________________ (hereinafter called “the Bank”) are
bound unto Employer in the sum of__________________ for which payment well and truly to
be made to the Employer, the Bank binds itself, its successors and assigns by these presents.
SEALED with the Common Seal of the said Bank this ______________ day of ___________20__.
THE CONDITIONS of this obligation are:
(1) If after Bid opening the Bidder withdraws his bid during the period of Bid validity specified;
OR
(2) If the Bidder having been notified of the acceptance of his bid by _________________during
the period of Bid Validity:
We undertake to pay to the _______________________ up to the above amount upon receipt

of his first written demand, without the ___________________________having to
substantiate his demand, provided that in his demand the
__________________________________ will note that the amount claimed by him is due to him
owing to the occurrence of one or any of the above mentioned two conditions and specify the
occurred condition or conditions.
This Guarantee will remain in force up to and including the date ____________________ after
the deadline for submission of Bids as is stated in the instructions to Bidders or as it may be
extended by the _______________________ notice of which extension(s) to the Bank is hereby
waived and notice to the bidder would constitute sufficient notice to the Bank. Any demand in
respect of this guarantee should reach the Bank not later than the above date.
Page 70 of 125
Notwithstanding anything contained herein
Liability under this guarantee shall not exceed __________________.
This bank guarantee shall be valid upto _____________________ and;
Our liability to make payment shall arise and we are liable to pay the guaranteed amount or any
part thereof under this guarantee only and only if you serve upon us a written claim or demand
in terms of the guarantee on or before ____________________ (indicate a period of 12 months
after the validity period).
DATE SIGNATURE ...................................

...................................
(Signature of Witness) SEAL .....................................
Page 71 of 125
ANNEXURE – F
DETAILS OF SIMILAR WORKS EXECUTED DURING LAST 7 YEARS
Project Cost of the Work on

Work on Current Cost Level
Reference and Page No. of

Work on Completion (INR)
Consultancy Fee of the
Consultancy Fee of the

Email of client (Official
Name of work and its
Name of Client with
Documentary Proof
Date of Completion
Date of completion
Complete Address
domain email ID -
Completion (INR)
Date of Start
Mandatory)
Certificate
location
Sl. No
(INR)
1
We hereby certify the information as given in below in table is correct and we have attached
Client Completion Certificates in support of list of works given as above.
Definition of Similar Works:

Projects of Similar nature will be considered such as Residential Buildings/Institutional
Buildings/Educational Buildings /Commercial Buildings.
1. Certified that the Completion Certificates of above works are enclosed with the Tender
Documents.
2. Details mentioned in the above Form are as per Completion Certificates and have not
been presumed.
3. If any detail is not mentioned in the Work Completion Certificate, documentary proof of
detail is to be submitted with the Completion Certificate
Page 72 of 125
Signature of the Bidder with Seal
Note:
• Email address of the client/certificate issuing authority of each work should be clearly
mentioned in the above table so that genuineness of the same can be established via
email. Official domain email- id of the client/certificate issuing authority is required.
• Work certificates without any email address in the above table may not be considered for
evaluation.
Page 73 of 125
ANNEXURE – G
FINANCIAL STATUS
Sr. No Financial Year Turnover Profit/ Loss (-)
1. 2021 - 22
2. 2020 - 21
3. 2019 - 20
4. 2018 – 19
5. 2017 – 18
Note:
Certified copies of audited Balance Sheet/ Chartered Accountants Certificates to be enclosed.
UDIN:
Signature of Chartered Accountant Signature of the Bidder
(with Seal) (with Seal)
Page 74 of 125
ANNEXURE –H
PERFORMA FOR MANPOWER
Sr. Manpower Name Designation No. of Years Total

No. with Experience
Company
A Planning/ Design Phase
i. Team Leader/ Lead Architect
ii. Architects
i.
iii. Structural Engineer
i.
iv. Mechanical/Electrical/Plumbing
(MEP) Engineer
i.
v. Any other Staff which the
bidder feels necessary for
execution of the project
Note:
• Attach Signed CVs as per the below given format only. CV in any other format will not be
considered in evaluation.
• Attach Copies of Self Attested Qualification
The bidders must give an undertaking that they will provide the staff as and when required. The
signed CVs and qualification proofs of the team shall be provided in the technical bid.
Signature of the Bidder with Seal
Page 75 of 125
CV FORMAT
1. PROPOSED POSITION
2. NAME OF FIRM
3. NAME OF STAFF
4. DATE OF BIRTH
5. NATIONALITY
6. EDUCATION
7. MEMBERSHIP IN
PROFESSIONAL
ASSOCIATIONS
8. SPECIFIC TRAINING
9. WORK EXPERIENCE
10. LANGUAGES SKILLS LANGUAGES SPEAKING READING WRITING
11. EMPLOYMENT RECORD:

MONTH & YEAR (FROM – TO) EMPLOYER POSITION HELD
12. DETAILED TASKS ASSIGNED:
13. WORK UNDERTAKEN THAT BEST ILLUSTRATES CAPABILITY TO HANDLE THE TASK ASSIGNED:
Name of assignment:
Year:
Location:
Client:
Main Project Features:
Positions Held:
Activities Performed:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes
myself, my qualifications, and my experience. I understand that any willful misstatement described
herein may lead to my disqualification or dismissal, if engaged.
Date:
Place:
Name of authorized representative of the Architect:
Page 76 of 125
ANNEXURE – I
FORMAT FOR UNDETAKING BLACKLISTING/NON-DEBARMENT
(To Be Submitted on Bidder’s Original Letter Heard)
Name of work:
Ref: Tender No: _______________ dated _______________
To,
Dear Sir,
This is to certified that we have taken the cognizance of blacklisting Policy of WAPCOS Ltd.
Further, we hereby confirm and declare that we, M/s____________, is not blacklisted/De-
registered/debarred by any Government department/ Public sector undertaking/ private sector/
or any other agency for which we have executed/ undertaken the works/ services during the last
5 years.
Yours faithfully,
(Signature, name and designation of the Authorized signatory)

Date:
Place:
Name and seal of Bidder
Page 77 of 125
ANNEXURE – J
FORMAT OF UNDERSTANDING THE PROJECT SITE
(To be submitted on Bidder’s Letter Head)
A. I/ We hereby solemnly declare that I/ we understand the sites of work and have familiarized
myself/ ourselves of the working conditions there in all respect and in particular, the
following: -
a) Topography of the Area.
b) Soil & rock conditions at the site of work.
c) Sources & availability of approaches.
d) Availability of water &electricity.
e) The existing roads and access to the site of work.
f) Availability of space for putting Offices, stores, etc.
g) Climatic condition and availability of working days
h) Law & Order, Security &Working conditions.
i) Methodology to be adopted for successful completion of work.
j) Working hours and shifts for completing the work as per tender conditions.
B. I/We have kept myself/ourselves fully informed of the provisions of this tender document
comprising NIT, General Information, Form of Bid, Instructions to the Tenderers &
Appendices, General Conditions of the Contract, and Specifications, Annexure and Statement
of advertised Quantities apart from information conveyed to me/ us through various other
provisions in this tender document.
Yours faithfully,
Date:
Place:
Page 78 of 125
ANNEXURE – K
FORMAT OF NO DEVIATION CERTIFICATE
To,
Subject: No Deviation Certificate for ------ (name of Work /Project)
Dear Sir,
With reference to above this is to confirm that as per Tender conditions we have understood the
site before submission of our Offer and noted the job content and site condition etc. We also
confirm that we have not changed/ modified the above tender document and in case of
observance of the same at any stage it shall be treated as null and void.
We hereby also confirm that we have not taken any deviation from Tender Clause together with
other reference as enumerated in the above referred Notice Inviting Tender and we hereby
convey our unconditional acceptance to all terms & conditions as stipulated in the Tender
Document. In the event of observance of any deviation in any part of our offer at a later date
whether implicit or explicit, the deviations shall stand null and void.
Yours faithfully,
Date:
Place:
Page 79 of 125
ANNEXURE – L
LITIGATION HISTORY, LIQUIDATED DAMAGES, DISQUALIFICATION
1. ARBITRATION CASES
Year Name of Name & Address Cause of Litigation Disputed Actual Award
Work of Client and matter in dispute Amount in Rs. amount in Rs.
2. COURT CASES
Year Name of Name & Cause of Litigation Name of If Judgment given
Work Address of and matter in Court whether for or
Client dispute against the bidder
3. Information Regarding Current Litigation, Debarring/ Expelling of Tenderer or Abandonment

of Work By Bidder
a) Has the Bidder consistent history of Litigation: Yes/ No
If yes, give details:
b) Has the Bidder been debarred/ expelled by any Agency in any state /India, during the
last 5 year on the date of application except on account of reasons other than non-
performance: Yes/ No
c) Has the Bidder abandoned any contract work during the last 5 years: Yes/No
d) Has the Bidder been declared bankrupt during the last 5 years: Yes/No
e) Has the Bidder been debarred by client or by any Department: Yes/No
Note:
i. Bidder should provide information for the firm/company on any history of litigation or
arbitration resulting from contracts executed in the last 5 years ending 31.03.2020 or
currently in execution.
ii. Separate sheet may be used for giving detailed information
Page 80 of 125
If any information in this schedule is found to be incorrect or concealed, qualification of bidder

will be summarily rejected.
Yours faithfully,
Page 81 of 125
ANNEXURE – M
FORMAT OF PERFORMANCE SECURITY
(To be executed on a non-judicial stamp paper of requisite value)
To,
WAPCOS Limited,
76-C, Sector 18,
Gurgaon-122015
In consideration of (Employer’s name) (hereinafter referred to as "the Employer") expression

shall, unless repugnant to the context or meaning thereof include its successors, administrators
and assigns) having awarded to (Architect’s name & address) (hereinafter referred to as “the
Architect” which expression shall unless repugnant to the context or meaning thereof, include its
successors, administrators, executors and assigns) a contract, by issue of Employer’s Notification
of Award No. _____________ dated __________ and the same having been unequivocally
accepted by the Architect, resulting into a contract valued at Rs. _____ (Rupees
____________________ only) for (name of work) (hereinafter called “the contract”) and the
Architect having agreed to provide a Contract Performance Guarantee for the faithful
performance of the entire contract equivalent to Rs. __________ (Rupees only) (3 % of the said
value of the Contract to the Employer).
We, _____________________ (name & address of bank) (hereinafter referred to as "the Bank"
which expression shall, unless repugnant to the context or meaning thereof, include its
successors, administrators, executors and assigns) do hereby guarantee and undertake to pay
the Employer, on demand any or, all monies payable by the Architect to the extent of Rs.
_________ (Rupees ___________________ only) as aforesaid at any time upto without any
demur, reservation, contest, recourse or protest and/or without any reference to the Architect.
Any such demand made by the Employer on the bank shall be conclusive and binding
notwithstanding any difference between the Employer and the Architect or any dispute pending
before any Court, Tribunal, Arbitrator or any other authority. The Bank undertakes not to revoke
this guarantee during its currency without previous consent of the Employer and further agrees
that the guarantee herein contained shall continue to be enforceable till the Employer discharges
this guarantee.
We the said Bank further agree that the guarantee herein contained shall remain in full force and
effect during the period that would be taken for the performance of the said Contract and that it
shall continue to be enforceable till all the dues of the Employer under or by virtue of the said
Page 82 of 125
contract have been fully paid and its claims satisfied or discharged or till the Employer certifies
that the terms and conditions of the said Contract have been fully and properly carried out by
the said Architect and accordingly discharges the guarantee.
The Employer shall have the fullest liberty without affecting in any way the liability of the Bank
under this guarantee, from, time to time to extend the time for performance of the Contract by
the Architect. The Employer shall have the fullest liberty without affecting this guarantee, to
postpone from time to time the exercise of any powers vested in them or of any right which they
might have against the Architect and to exercise the same at any time in any manner and either
to enforce or to forbear to enforce any covenants, contained or implied, in the Contract between
the Employer and the Architect or any other course or remedy or security available to the
Employer. The bank shall not be released of its obligations under these presents by any exercise
by the Employer of its liberty with reference to the matters aforesaid or any of them or by reason
of any other act or forbearance or other acts of omission or commission on the part of the
Employer or any other indulgence shown by the Employer or by any other matter or thing
whatsoever which under law would but for this provision, have the effect of relieving the Bank .
The guarantee shall not be affected by a change in the constitution of the bank or of the
employer.
The bank also agrees that the Employer at its option shall be entitled to enforce this Guarantee
against the Bank as a principal debtor, in the first instance, without proceeding against the
Architect and notwithstanding any security or other guarantee that the Employer may have in
relation to the Architect’s liabilities.
We The Said Bank do hereby declare that we have absolute and unconditional power to issue this
guarantee in your favour under the Memorandum and Articles of Association or such other
constitutional documents of the Bank and the undersigned have full power to execute this
guarantee under the Power of Attorney/ Post Approval Authorization dated ________ of the
bank granted to him/ us by the Bank.
We the said bank do hereby declare and undertake that your claim under the guarantee shall not
be affected by any deficiency or other defect in the powers of the bank or its officials and the
guarantee shall be deemed to have been issued as if the bank and its officials have all the powers
and authorization to give this guarantee on behalf of the bank.
We the said bank do hereby certify the genuineness and appropriateness of the Stamp paper and
stamp value used for issuing the guarantee. We the said bank do hereby declare and undertake
Page 83 of 125
that your claim under the guarantee shall not be affected by any deficiency or other defect in the
stamp paper or its stamp value.
We the said bank do hereby declare that our payments hereunder shall be made to you , free
and clear of and without and deduction, reduction on account of any reasons including any and
all present and future taxes, levies, charges of withholding whatsoever imposed or collected with
respect thereto.
Not with standing anything contained herein above our liability under this guarantee is restricted
to Rs. ________ (Rupees __________________ only) and it shall remain in force upto ______ and
including and shall be extended from time to time for such period as may be desired by M/S
WAPCOS Limited on whose behalf this bank guarantee has been given.
Not with standing anything contained herein

(i) Our liability under this guarantee shall not exceed Rs. _________ (Rupees __________ only)
(ii) This bank guarantee shall be valid upto and till only being the date of expiry of the guarantee;
and
(iii) We are liable to pay up to the guaranteed amount only and only if we receive from you a
written claim or demand within the claim period not later than 12 months from the said
expiry date relating to default that happened during the guarantee period and shall your
rights under this Bank Guarantee shall be extinguished and our liability under the Bank
Guarantee shall stand discharged unless such written claim or demand is received by us from
you on or before being the date of expiry of the claim period.
(Indicate a date one year after validity of guarantee).
Dated this ____________ day of ________________ at _______________.
Page 84 of 125
ANNEXURE – N
FORMAT FOR AGREEMENT
[Note: This Proforma is included in the Bidding Documents only for the information of Bidders.
Only the successful Bidder shall, in due course, be required to fill this Proforma]
THIS AGREEMENT MADE the _________ day of ______________ BETWEEN WAPCOS Limited
___________ of (Mailing address of WAPCOS Limited) ________________ (hereinafter called
“Employer”) of the one part and (Name of Architect) ____________________ (hereinafter called
“the Architect”) of the other part.
WHEREAS the WAPCOS Limited is desirous that “________________”. (hereinafter referred to as

“the Work”) should be executed by the Architect AND WHEREAS by a Letter of Award No.
________ dated _________ WAPCOS Limited has accepted a Bid by the Architect for the
execution and completion of such Works AND WHEREAS the Architect has agreed to undertake
such work and furnish a performance security pursuant to the Clause 2.38 of the section-II
‘Instructions to Bidders’
NOW THIS AGREEMENT WITNESSETH as follows;

1. In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the conditions of Contract hereinafter referred to.
2. The following documents shall be deemed to form and be read and construed as part of this
Agreement, viz;
a) The Agreement
b) The Letter of Award
c) Corrigendum/Amendments if any
d) Documents furnished by bidder
e) Notice Inviting Tender (NIT)
f) Instructions to Bidders
g) General Conditions of the Contract
h) Annexures
i) Any other documents as forming part of the contract
3. The aforesaid documents shall be taken as complementary and mutually explanatory of one
another.
4. In consideration of the payment to be made by the WAPCOS Limited to the Architect as
hereinafter mentioned, the Architect hereby covenants with the ‘WAPCOS Limited’ to
Page 85 of 125
execute and complete the Works in conformity, in all respects, with the provisions of the
Contract.
5. The ‘WAPCOS Limited’ hereby covenants to pay the Architect in consideration of the
execution and completion of the Works and the remedying of defects therein the Contract
Price or such other sum as may become payable under the provisions of the contract at the
time and in the manner prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused their respective common Seals to be
hereunto affixed (or have hereunto set their respective hands and Seals) the day and year first
above written.
SIGNED, SEALED AND DELIVERED
By the said By the said
____________________________ ____________________________
NAME _______________________ NAME _______________________
On behalf of the Architect On behalf of the WAPCOS Limited

in the presence of: in the presence of:
____________________________ ____________________________
NAME ______________________ NAME ______________________
Address _____________________ Address _____________________
_____________________________ _____________________________
Page 86 of 125
ANNEXURE – O
FORMAT FOR SOLVENCY CERTIFICATE
SOLVENCY CERTIFICATE
To,
Subject: Solvency certificate for the project [insert name of the work/project here]
This is to certify that to the best of our knowledge and information M/s _________________
having marginally noted address, a customer of our bank are/ is respectable and can be treated
as good for any engagement up to a limit of Rs. _________ (Rupees ____________________).
This certificate is issued without any guarantee or responsibility on the Bank or any of the officers.
This certificate is issued at specific request of the customer for tender purpose.
Date:
Place:
Signature of Authorized signatory of bank:

Name of Authorized signatory of bank:
E-mail id of Bank/Authorized signatory of bank:
Note:
• Solvency Certificate should be on letter head of the Bank
• Email id of bank/authorized signatory of bank should be clearly mentioned on the certificate
so that genuineness of the certificate can be established via email.
Page 87 of 125
ANNEXURE – P
FORM FOR INTEGRITY PACT
To,
Sub: Submission of Tender for the work (Name of Work) _______________________________
Dear Sir,
I/We acknowledge that WAPCOS LIMITED is committed to follow the principles thereof as
enumerated in the Integrity Agreement enclosed with the tender/bid document. I/We agree that
the Notice Inviting Tender (NIT) is an invitation to offer made on the condition that I/We will sign
the enclosed integrity Agreement, which is an integral part of tender documents, failing which
I/We will stand disqualified from the tendering process. I/We acknowledge that THE MAKING OF
THE BID SHALL BE REGARDED AS AN UNCONDITIONAL AND ABSOLUTE ACCEPTANCE of this
condition of the NIT.
I/We confirm acceptance and compliance with the Integrity Agreement in letter and spirit and
further agree that execution of the said Integrity Agreement shall be separate and distinct from
the main contract, which will come into existence when tender/bid is finally accepted by
WAPCOS. I/We acknowledge and accept the duration of the Integrity Agreement, which shall be
in the line with Article 6 of the enclosed Integrity Agreement.
I/We acknowledge that in the event of my/our failure to sign and accept the Integrity Agreement,
while submitting the tender/bid, WAPCOS LIMITED shall have unqualified, absolute and
unfettered right to disqualify the tenderer/ bidder and reject the tender/bid is accordance with
terms and conditions of the tender/bid.
Yours faithfully
(Duly authorized signatory of the Bidder)
Page 88 of 125
To be signed by the bidder and same signatory competent/ authorized to sign the relevant
contract on behalf of WAPCOS Limited
INTEGRITY AGREEMENT
This Integrity Agreement is made at ............... on this........... day of........... 2021

BETWEEN
WAPCOS Limited (Hereinafter referred as the Employer which expression shall unless
repugnant to the meaning or context here of include its successors and permitted assigns)
AND
(Name and Address of the Architect)
Hereinafter referred to as the “Bidder/ Architect” (which expression shall unless repugnant to
the meaning or context hereof include its successors and permitted assigns)
(Details of duly authorized signatory)
Preamble
WHEREAS the Employer has floated the Tender (NIT No. ______________________________)
(hereinafter referred to as “Tender/ Bid”) and intends to award, under laid down organizational
procedure, contract for ________________________ (Name of work) hereinafter referred to as
the “Contract”.
AND WHEREAS the Employer values full compliance with all relevant laws of the land rules,
regulations, economic use of resources and of fairness/ transparency in its relation with its
Bidders.
AND WHEREAS to meet the purpose aforesaid both the parties have agreed to enter into this
Integrity Agreement (hereinafter referred to as “Integrity Pact” or “Pact”), the terms and
conditions of which shall also be read as integral part and parcel of the Tender/ Bid documents
and Contract between the parties.
NOW, THEREFORE, in consideration of mutual covenants contained in this Pact, the parties
hereby agree as follows and this Pact witnesses as under:
Article 1: Commitment of the Employer

1. The Employer commits itself to take all measures necessary to prevent corruption and to
observe the following principles:
a. No employee of the Employer, personally or through any of his/ her family members,
will in connection with the Tender, or the execution of the Contract, demand, take a
Page 89 of 125
promise for or accept, for self for third person, any material or immaterial benefit
which the person is not legally entitled to.
b. The Employer will, during the Tender process, treat all Bidder(s) with equity and
reason. The Employer will, in particular, before and during the Tender process,
provide to all Bidder(s) the same information and will not provide to any Bidder(s)
confidential / additional information through which the Bidder(s) could obtain an
advantage in relation to the Tender process or the Contract execution.
c. The Employer shall endeavour to exclude from the Tender process any person, whose
conduct in the past has been of biased nature.
2. If the Employer obtains information on the conduct of any of its employees which is a
criminal offence under the Indian Penal code (IPC)/Prevention of Corruption Act, 1988
(PC Act) or is in violation of the principles herein mentioned or if there be a substantive
suspicion in this regard, the Employer will inform the Chief Vigilance Officer and in
addition can also initiate disciplinary actions as per its internal laid down policies and
procedures.
Article 2: Commitment of the Bidder(s)/ Architect (s)

1. It is required that each Bidder/ Architect (including their respective officers, employees
and agents) adhere to the highest ethical standards, and report to the WAPCOS Limited
all suspected acts of fraud or corruption or Coercion or Collusion of which it has
knowledge or becomes aware, during the tendering process and throughout the
negotiation or award of a contract.
2. The Bidder(s)/Architect(s) commits himself to take all measures necessary to prevent
corruption. He commits himself to observe the following principles during his
participation in the Tender process and during the Contract execution:
a. The Bidder(s)/Architect(s) will not, directly or through any other person or firm, offer,
promise or give to any of the Employer’s employees involved in the Tender process or
execution of the Contract or to any third person any material or other benefit which
he/she is not legally entitled to, in order to obtain in exchange any advantage of any
kind whatsoever during the Tender process or during the execution of the Contract.
b. The Bidder(s)/Architect(s) will not enter with other Bidder(s) into any undisclosed
agreement or understanding, whether formal or informal. This applies in particular to
prices, specifications, certifications, subsidiary contracts, submission or non-
submission of bids or any other actions to restrict competitiveness or to cartelize in
the bidding process.
c. The Bidder(s)/Architect(s) will not commit any offence under the relevant IPC/PC Act.
Further the Bidder(s)/ Contract(s) will not use improperly, (for the purpose of
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competition or personal gain), or pass on to others, any information or documents

provided by the Employer as part of the business relationship, regarding plans,
technical proposals and business details, including information contained or
transmitted electronically.
d. The Bidder(s)/ Architect(s) of foreign origin shall disclose the names and addresses of
agents/ representatives in India, if any. Similarly Bidder(s)/Architect(s) of Indian
Nationality shall disclose names and addresses of foreign agents/ representatives, if
any. Either the Indian agent on behalf of the foreign principal or the foreign principal
directly could bid in a tender but not both. Further, in cases where an agent
participate in a tender on behalf of one manufacturer, he shall not be allowed to
quote on behalf of another manufacturer along with the first manufacturer in a
subsequent/parallel tender for the same item.
e. The Bidder(s)/ Architect(s) will, when presenting his bid, disclose any and all payments
he has made, is committed to or intends to make to agents, brokers or any other
intermediaries in connection with the award of the Contract.
3. The Bidder(s)/ Architect(s) will not instigate third persons to commit offences outlined
above or bean accessory to such offences.
4. The Bidder(s)/ Architect(s) will not, directly or through any other person or firm indulge
in fraudulent practice means a willful misrepresentation or omission of facts or
submission of fake/ forged documents in order to induce public official to act in reliance
thereof, with the purpose of obtaining unjust advantage by or causing damage to justified
interest of others and/ or to influence the procurement process to the detriment of the
WAPCOS Limited interests.
5. The Bidder(s)/ Architect(s) will not, directly or through any other person or firm use
Coercive Practices (means the act of obtaining something, compelling an action or
influencing a decision through intimidation, threat or the use of force directly or
indirectly, where potential or actual injury may be fall upon a person, his/ her reputation
or property to influence their participation in the tendering process)
Article 3: Consequences of Breach

Without prejudice to any rights that may be available to the Architect under law or the Contract
or its established policies and laid down procedures, the Employer shall have the following rights
incase of breach of this Integrity Pact by the Bidder(s)/ Architect(s) and the Bidder/Architect
accepts and undertakes to respect and uphold the Employer’s absolute right:
1. If the Bidder(s)/ Architect(s), either before award or during execution of Contract has
committed a transgression through a violation of Article 2 above or in any other form, such
as to put his reliability or credibility in question, the Employer after giving 14 days’ notice to
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The Architect shall have powers to disqualify the Bidder(s)/ Architect(s) from the Tender
process or terminate/ determine the Contract, if already executed or exclude the Bidder/
Architect from future contract award processes. The imposition and duration of the exclusion
will be determined by the severity of transgression and determined by the Employer. Such
exclusion may be forever or for a limited period as decided by the Employer.
2. Forfeiture of EMD/Performance Guarantee/Security Deposit: If the Employer has disqualified
the Bidder(s) from the Tender process prior to the award of the Contractor terminated/
determined the Contractor has accrued the right to terminate/ determine the Contract
according to Article 3(1), the Employer apart from exercising any legal rights that may have
accrued to the Employer, may in its considered opinion forfeit the entire amount of Earnest
Money Deposit, Performance Guarantee and Security Deposit of the Bidder/ Architect.
3. Criminal Liability: If the Employer obtains knowledge of conduct of a Bidder/ Architect, or of
an employee or a representative or an associate of a Bidder/ Architect which constitutes
corruption within the meaning of IPC Act, or if the Employer has substantive suspicion in this
regard, the Employer will inform the same to law enforcing agencies for further investigation.
Article 4: Previous Transgression

1. The Bidder declares that no previous transgressions occurred in the last 5 years with any
other Company in any country confirming to the anticorruption approach or with Central
Government or State Government or any other Central/ State Public Sector Enterprises in
India that could justify his exclusion from the Tender process.
2. If the Bidder/ Architect makes incorrect statement on this subject, he can be disqualified from
the Tender process or action can be taken for banning of business dealings/ holiday listing of
the Bidder/Architect as deemed fit by the Employer.
3. If the Bidder/ Architect can prove that he has resorted/ recouped the damage caused by him
and has installed a suitable corruption prevention system, the Employer may, atits own
discretion, revoke the exclusion prematurely.
Article 5: Equal Treatment of all Bidders/ Architects

1. The Bidder/ Architect shall be responsible for any violation(s) of the principles laid down in
this agreement/ Pact by any of its Sub Contractors/ sub-vendors.
2. The Employer will enter into Pacts on identical terms as this one with all Bidders/ Architects.
3. The Employer will disqualify Bidders, who do not submit, the duly signed Pact between the
Employer and the bidder, along with the Tender or violate its provisions at any stage of the
Tender process, from the Tender process.
Article 6- Duration of the Pact
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This Pact begins when both the parties have legally signed it. It expires for the Architect/Vendor
12 months after the completion of work under the contract or till the continuation of defect
liability period, whichever is more and for all other bidders, till the Contract has been awarded.
If any claim is made/lodged during the time, the same shall be binding and continue to be valid
despite the lapse of this Pacts as specified above, unless it is discharged/determined by the
Competent Authority, WAPCOS Limited.
Article 7- Other Provisions

1. This Pact is subject to Indian Law, place of performance and jurisdiction is the Headquarters
of the Employer, who has floated the Tender. Changes and supplements need to be made in
writing. Side agreements have not been made.
2. If the Architect is a partnership or a consortium, this Pact must be signed by all the partners
or by one or more partner holding power of attorney signed by all partners and consortium
members. In case o f a Company, the Pact must be signed by a representative duly authorized
by board resolution.
3. Should one or several provisions of this Pact turnout to be invalid; the remainder of this Pact
remains valid. In this case, the parties will strive to come to an agreement to their original
intensions.
4. It is agreed term and condition that any dispute or difference arising between the parties with
regard to the terms of this Integrity Agreement/ Pact, any action taken by the Employer in
accordance with this Integrity Agreement/ Pact or interpretation thereof shall not be subject
to arbitration.
Article 8- Legal and Prior Rights

All rights and remedies of the parties hereto shall be in addition to all the other legal rights and
remedies belonging to such parties under the Contract and/ or law and the same shall be deemed
to be cumulative and not alternative to such legal rights and remedies aforesaid. For the sake of
brevity, both the Parties agree that this Integrity Pact will have precedence over the Tender/
Contact documents with regard any of the provisions covered under this Integrity Pact.
INWITNESS WHEREOF the parties have signed and executed this Integrity Pact at the place and
date first above mentioned in the presence of following witnesses:
................................................................ (For and on behalf of Bidder/Architect)

WITNESSES:
1............................................... (Signature, name and address)
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2............................................... (Signature, name and address)
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ANNEXURE – Q
UNDERTAKING
[Rule 144 (xi) in the General Financial Rules (GFRs), 2017]
I have read the clause regarding restrictions on procurement from a bidder of a country which
shares a land border with India; I hereby certify that this bidder is not from such a country or, if
from such a country, has been registered with the Competent Authority. I hereby certify that this
bidder fulfills all requirements in this regard and is eligible to be considered.
Date:
Place:

Page 95 of 125
ANNEXURE – R
DETAILS OF SIMILAR WORKS COMPLETED IN HILLY REGION EXECUTED DURING LAST 7 YEARS
S. No Name of Name of Email of Project Type of Date of Date of

work Client with client Location Terrain Start Completion
Complete (Official along with
Address domain State
email -
Mandatory)
1.
2.
3.
4.
5.
Note:
• Email address of the client/certificate issuing authority of each work should be clearly
mentioned in the above table so that genuineness of the same can be established via
email.
Work certificates without any email address in the above table may not be considered for
evaluation.
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ANNEXURE – S
FINANCIAL BID
Consultancy Fee (in Percentage of the
Sl. No. Description Construction Cost of each work)
(In figures) (In words)
1 Providing Architectural & Engineering
Consultancy Services for Construction of
“Adarsh Gram Sukh Aashray Complexes”
Sundernagar, Distt. Mandi and
NOTE:
• The quote of the bidder shall be inclusive of all taxes and liabilities. GST shall be payable
extra as per prevailing rates
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APPENDIX 1
Page 98 of 125
List of Works
S. No Name of the Project Location

1. Adarsh Gram Sukh Aashray Complex, Revenue Village: Khurahal
Sundernagar Tehsil: Sundernagar
District: Mandi
2. Adarsh Gram Sukh Aashray Complex, Revenue Village: Luthan
Jawalamukhi Tehsil: Jawalamukhi
District: Kangra
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5. BID PARTICIPATION SERVICES ON GEM PORTAL
Page 100 of 125

Objective
Welcome!
In this Module, we will introduce you to Bid participation by

Seller for Services.
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Enter the User ID, the Captcha text and click Submit.
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Enter the Password and click on Submit.
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Select the Bid you want to
participate in from the ‘List of
Bids’.
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Select the type of Bid you want to
participate in or search with the Bid
number or the Service Title.
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Enter the Service Title here to Search & select
the relevant option from recommendations.
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Click here to fill in the
technical offering.
10
Page 109 of 125

Select the appropriate
options for the Core
Specifications and
Add On(s).
11
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Click here to save and
continue.
12
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Click here to see the
Estimated Price.
14
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You can view the technical
specifications comparison.
Click here to Proceed
15
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Click here to save your
price and continue.
16
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In Custom Bid- Services, the
service provider has to
mention the total cost for
the entire Contract
Duration.
17
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Financial and other
document to be
uploaded by the
seller.
Prices for the

Spares/Consumabl es
to be provided in the
Financial Document
PDF.
18
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Select “Yes” If you
wish to apply for
MSE Purchase
Preference and
Upload the MSE
Category
Certificate for
Verification.
19
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You can check your Bid
document here.
Click here to receive OTP to
verify and submit the
offer.
20
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Enter the OTP and click
on ‘Verify’ to confirm
your participation.
21
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You have successfully
participated in the Bid.
22
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In case you want to withdraw
from bid, click here.
23
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Enter reason for withdrawing and
click on “withdraw”.
24
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Status is shown as withdrawn. If you
wish to re-participate click here.
25
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SECTION-II
GENERAL SCOPE OF WORK FOR BIDDER
Page 125 of 125

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BID DOCUMENT

Providing Architectural & Engineering Consultancy Services for

Tender No: WAP/INFS-IV/HP/ESOMSA/ARCHITECT/2023 dated 20

Deputy Chief Engineer (INFS-IV)

Notice Inviting Tender (NIT)

(v) The Blacklisting Policy of the company is available on

1 similar completed work costing not less than 80% of

Similar Works Means: Architectural and Design

Note: The bidder registered as Micro or Small Enterprises with

Note: The bidder registered as Micro or Small Enterprises with

Corporation (NSIC) or Udyog Aadhar or similar institutions

Date & Time of opening of 20-07-23, 11:30 AM

The Bidder shall have to register with https://gem.gov.in to participate in e- tenders.

Further, any information or any issuance of corrigendum/addendum/amendment related to this

To proceed with the project implementation, a suitable architectural agency is required to be

Detailed Scope of Work:

3.1 ACTIVITIES TO BE PERFORMED BY THE ARCHITECT

3.2.2 GEO-TECHNICAL INVESTIGATION SERVICES

3.2.3 TOPOGRAPHICAL SURVEY SERVICES

3.2.4 CIVIL & STRUCTURAL ENGINEERING SERVICES

D. The Architect shall be responsible, amongst others, for:

3.2.5 ELECTRICAL ENGINEERING SERVICES

3.2.6 MECHANICAL ENGINEERING SERVICES

3.2.8 OTHER SERVICES

D. Fire Fighting & Fire Suppression System

3.2.9 ESTIMATE AND COSTING FOR ALL SERVICES

3.3 PREPARATION OF PROJECT REPORT

3.4 APPROVAL FROM LOCAL AUTHORITIES

3.5 ASSISTING WAPCOS DURING WORKS IMPLEMENTATION

3.6 IN ADDITION, THE ARCHITECT WILL PERFORM THE FOLLOWING DUTIES:

3.7 PHYSICAL MODEL

Similar works means: Architectural and Design Engineering Services of Residential

Government/State Government/ Central Government or State Government Public Sector

6. NO. OF BID PER BIDDER

8. SITE LOCATION AND SITE VISIT

II. BIDDING DOCUMENTS

10. CONTENTS OF BID DOCUMENTS

11. CLARIFICATION OF BID DOCUMENTS

12. AMENDMENT OF BID DOCUMENTS

III. PREPARATION OF BIDS

13. LANGUAGE OF BID

14. DOCUMENTS COMPRISING THE BID

15. BID PRICES

16. CURRENCY OF BID AND PAYMENT

17. BID VALIDITY PERIOD

18. BID SECURITY AND BID PROCESSING FEE:

19. BIDDING CONDITION

20. FORMAT FOR SUBMITTAL

IV. SUBMISSION OF BIDS

21. SUBMISSION OF BID

22. BROAD OUTLINE OF ACTIVITIES FROM BIDDER’S PERSPECTIVE:

i. Online submission of Bid

23. DEADLINE FOR SUBMISSION OF BIDS

24. MODIFICATION AND WITHDRAWAL OF BIDS

25. BIDDING DOCUMENTS

V. BID OPENING AND EVALUATION

27. BID OPENING

28. EVALUATION OF BID

S. No Attributes Maximum Breakup of Scoring