<Company Name>
HR Policy
Transport policy
Policy Effective Date: <DD/MM/YY>
No part of this documentation may be reproduced or transmitted in any form or by any means, electronic
or mechanical, including photocopying or recording, for any purpose without express written permission of
the CEO of <Company Name Here>.
© 2021, <Company Name Here>. All Rights Reserved
Revision History
Ver Change Description Prepared Reviewed By Approved Date
No. By By
TABLE OF CONTENTS
1. Objective 4
2. Scope and Applicability 4
3. Definition / Glossary 4
4. Policy /Procedure guidelines 4
5. Review and Revision: 6
6. Non-compliance and consequences 6
1.Objective
<Company Name> endeavors to constantly provide the best of facilities and benefits to its
employees. The Transport policy provides guidelines to employees and the Transport
management team with regards to the eligibility and procedures to be followed.
2.Scope and Applicability
This Policy is applicable to all regular employees of the organisation.
3.Definition / Glossary
Term / Abbreviation Definition / Expansion
4.Policy / Procedure
√ Employees working in shifts are required to use the transport facility in order to
maintain shift continuity, work timelines & to ensure availability at site
√ Women working in late / early / night shifts have to mandatorily avail Company’s
transport facility for their own safety and security.
√ Employee’s wishing to avail transport facility should contact the Transport
management team to register themselves. However, Company may or may not
approve such requests depending on availability, situation and criticality.
√ All details with regards to pickup and drop points, timings, type of vehicle, etc will
be dealt with by the Transport management team.
√ As a rule when a woman employee is to be picked or dropped, a male employee
has to be the first person to be picked and the last person to be dropped in all the
routes in which the company cabs operate.
√ In the event the above arrangement is not possible for whatever reason, a male
security person has to accompany the cab.
√ Company is not responsible for any loss or damage of personal belongings of
employees while they are travelling in company provided cabs.
√ All the employees are expected to carry their Id cards while travelling in company
provided cabs for security reasons.
√ Employees are not allowed to change the cab route enroute while commuting to
and from office at any cost or to stop the cab for any personal errands.
√ Employees should inform about change in address at least two days in advance to
the concerned transport office for making logistical changes.
√ Employees are expected to behave in a cordial manner with drivers / security
personnel and to avoid discussion of any of their work/ personal life/politics, etc
or have arguments with them at all times.
√ Employees are expected to be on time for the pickup / drop and should not delay
the process of cabs as it would cause inconvenience to fellow employees.
√ Any change in route as a result of strikes/ Bandhs/ Road repair/ etc, should be
promptly informed to the concerned team management.
√ Employees also must inform the transport management immediately of any
vehicle breakdown or tyre puncture, etc for making alternate arrangements.
Employees are required to safely be seated inside the vehicle until new
arrangements are made.
√ Transport team will also inform impacted employees of any change in route as a
result of strikes/ Bandhs/ Road repair/ Vehicle repair/ emergencies etc, at least
one hour before pickup / drop time.
√ Employees are expected to maintain cleanliness in the cab and also to maintain
personal hygiene. They should not inflict any damage to company provided cabs.
√ Any issues with respect to cab drivers or security personnel should be informed
to the Transport team in-charge.
5.Special Circumstance and Exception
Any Deviation to this policy has to be approved by HR. Any changes to the policy has
to be approved by Legal and Compliance Non-compliance and consequences
6.Non-compliance and Consequence
Violation of this policy is subject to disciplinary action, up to and including termination.
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