FREQUENTLY ASKED QUESTIONS
ON THE APP-CSE 2024 FORM
I. General Information
What is the Annual Procurement Plan for Common-use Supplies and
Equipment (APP-CSE)?
APP-CSE is an annually submitted requirement of an Agency for common-use
supplies and equipment (CSE) approved by the Head of the Procuring Entity
(HOPE) or his/her duly authorized representative.
What is the APP-CSE Form?
The APP-CSE Form contains the CSE carried by the Procurement Service –
Department of Budget and Management (PS-DBM) that may be purchased by
government agencies.
Only Agencies with uploaded APP-CSE on the Modernized Philippine
Government Electronic Procurement System (mPhilGEPS) will be able to
purchase CSE from the PS-DBM.
What is the legal basis for the submission of APP-CSE?
The submission of APP-CSE is in compliance with Department of Budget and
Management (DBM) Circular Letter Nos. 2011-6 and 2011-6-A dated 25 August
2011 and 28 September 2011, respectively, directing the use of Procurement
Service (PS) and the Philippine Government Electronic Procurement System
(PhilGEPS). The said DBM Circular Letter requires all National Government
Agencies, including Military and Police Units; GOCCs, GFIs, SUCs, and LGUs to
submit their APP-CSE to the DBM through the Procurement Service.
Furthermore, Government Procurement Policy Board (GPPB) Resolution No.
20-2018 mandates all agencies to fully use the mPhilGEPS for the procurement
of CSEs through the Virtual Store feature in accordance with Section 8 of the
revised IRR of Republic Act No. 9184. The Resolution indicates that agencies
shall upload their approved APP-CSE in the mPhilGEPS, which shall be the basis
of procurement from the Virtual Store.
How do we submit the APP-CSE Form?
As of 14 July 2024, there are two (2) forms that shall be submitted by the
Agencies.
The submission of Annual Procurement Plan Common-use Supplies and
Equipment (APP-CSE) 2024 Form is accomplished by uploading the approved file
on the mPhilGEPS.
To guide you in the uploading of APP-CSE via the mPhilGEPS, please visit this
link.
While Annual Procurement Plan Common-use Supplies and Equipment
(APP-CSE) 2024 Form - Other Items shall be submitted through this link.
Please note that hard copy via manual submission or soft copy via
email are not valid.
Where can we get the template to be used for submission of APP-CSE?
The APP-CSE template can be downloaded from the mPhilGEPS, or from “Forms”
under the PS-DBM website Downloads tab.
How to fill-out the APP-CSE Form?
To guide you in filling-out the APP-CSE Form, please visit this link.
Do we need to have the APP-CSE approved?
Yes, for check and balance and accountability. The supervisor,
department/division head, or any authorized personnel should review and
approve the APP-CSE to be submitted.
What are the supported file formats of the APP-CSE Form?
Any file formatted to .pdf, .doc, .docx, .xls, .xlsx, .jpg. Multiple files are allowed
provided that each file should not exceed five (5) megabytes (mb).
What is the process for submission of APP-CSE supplemental?
Any amendments to the uploaded APP-CSE can only be made by uploading
APP-CSE Supplemental through the mPhilGEPS’s “EDIT” facility. All changes must
remain consistent with the Agency’s duly approved yearly budget.
II. Roles in Uploading APP-CSE on the mPhilGEPS
Who is the Agency Coordinator?
A person designated by the Agency to be in charge of maintaining and updating
the organization’s information in the system, as well as having access to the
following Buyer Coordinator user roles:
● Register Additional User Account/s
● Deactivate User Account/s
● Reset Password
● Activate Key Pair
● Update Sub-User/s Profile (i.e. Email Address)
● Customize Access Level (for sub-user/s only)
● Blacklist a merchant
Who is the APP-CSE Uploader?
A person authorized by the Agency to be in charge of uploading the APP-CSE
and editing the details of the APP-CSE on the mPhilGEPS.
Who is the APP-CSE Approver?
A person authorized by the Agency in charge of approving the APP-CSE
uploaded on the mPhilGEPS. The APP-CSE Approver is also responsible for
uploading the signed copy of the APP-CSE.
III. What’s New?
There are two (2) forms that must be submitted by the government
agencies:
1. Annual Procurement Plan Common-use Supplies and Equipment (APP-CSE)
2024 Form
This is the form used to submit the annual common-use supplies and
equipment (CSE) requirement of government agencies through the
mPhilGEPS.
2. Annual Procurement Plan Common-use Supplies and Equipment (APP-CSE)
2024 Form - Other Items
This is the form used to submit the annual common-use supplies and
equipment (CSE) requirements of government agencies that are not
indicated on the Part I and Part II of the APP-CSE 2024 Form. The
accomplished form must be submitted through this link.
Annual Procurement Plan Common-use Supplies and Equipment
(APP-CSE) 2024 Form includes the following updates:
● Inclusion of the following item variants:
SIGN PEN, Extra Fine Tip, SIGN PEN, Extra Fine Tip, Red
Black
SIGN PEN, Fine Tip, Black SIGN PEN, Fine Tip, Red
SIGN PEN, Medium Tip, Black SIGN PEN, Medium Tip, Red
SIGN PEN, Extra Fine Tip, Blue TRASHBAG, XXL size
SIGN PEN, Fine Tip, Blue TRASHBAG, Large size
SIGN PEN, Medium Tip, Blue TRASHBAG, XL size
● Unit Prices are based on the PS-DBM Approved Annual Procurement Plan CY
2023 (+4%) and PS-DBM Website CSE Price Catalogue as of 10 May 2023.
● Updated description of the Flash Drive and Paper Shredder based on the
approved updated technical specifications.
● Inclusion of the following items in Part II based on the submissions of 2023
APP-CSEs by government agencies for other CSE items required by agencies
but not being sold by PS:
Ballpen Steel Filing Cabinet Compact Disc
Multifunction Printer Vellum Board Paper Amplifier
Laminating Film Extension Cord Storage Box
Sticker Paper Paint Plastic Envelope
Double Sided Tape Colored Paper Document Scanner
Photo Paper Bond Paper Water Dispenser
Bleaching Solution Push Pin Paracetamol
Certificate Frame Door Mat Glue Gun
Certificate Holder Glue Stick (Paste) Inkjet Printer
Uninterruptible Power Glue Stick (For Glue Gun) Speakers
Supply
Air Conditioning Unit Deodorant Cake Povidone Iodine
Smart Television Disposable Gloves Keyboard
White Board Office Chair DSLR Camera
Microphone Manila Paper Steel Rack
Medal Automotive Batteries Laminating Machine
Dishwashing Liquid Padlock Fuel Filters
Plastic Fastener Mobile Phone
● Inclusion of the Airline Tickets (Domestic and International) and Motor Vehicle
in the Part II of the form for the purpose of verifying the requirements of the
government agencies.
● Selection of Depots prior to uploading of the APP-CSE 2024 Form on the
mPhilGEPS.
IV. Social Media Comments
Wala pa pong NEP (National Expenditure Program) for FY 2024. Paano
mapa-finalize ang PPMP if ito ang basehan ng APP at APP-CSE?
Government agencies only need to submit their Indicative Annual Procurement
Plan for Common-use Supplies and Equipment (APP-CSE) for 2024.
Furthermore, President Ferdinand R. Marcos Jr. already approved the 2024
National Expenditure Program NEP as of 23 June 2023. Please refer to this
article.
Hindi po namin magamit ‘yong Find function to locate easily ‘yong mga
items na nasa form.
APP-CSE 2024 Form is protected and locked to avoid incorrect inputs during
submission. The categories were arranged in alphabetical order, the same as
the items under them.
Sa Part II, OTHER ITEMS is not available in PS-DBM, hindi po ma-edit to
indicate the price of the items.
For other items not included in the PART I and II of the Annual Procurement
Plan Common-use Supplies and Equipment (APP-CSE) 2024 Form, please utilize
the Annual Procurement Plan Common-use Supplies and Equipment (APP-CSE)
2024 Form - Other Items and submit through this link.
Sa Part II-Other Items Form, saan po namin ililista ang NCSE item/s na
wala po sa UNSPSC sheet? At kailangan din po ba na maglagay kami ng
code para doon?
Items that are not included in the UNSPSC Sheet can be added at the bottom
part of the “OTHER ITEMS” list. There is no need to input the code.
The sheet for the ‘OTHER ITEMS’ is protected and needs a password to
unlock. What is the password?
The file has been updated. Kindly download it again through this link.
V. Contact Information
How can we contact PS-DBM for questions and clarifications?
As we work on establishing a new line for telephone numbers, government agencies
can contact the following instead:
PS-DBM Main
appcse.helpdesk@ps-philgeps.gov.ph | 09183954426 / 09278478245
PS-DBM Depots
psdepot.appcse@ps-philgeps.gov.ph
