Ethics and Institutions Taking A Closer
Ethics and Institutions Taking A Closer
Ethics and Institutions Taking A Closer
K. Matthew Gilley
St. Mary’s University, USA
John Médaille
University of Dallas, USA
Abstract. The ethical culture of any organization is not simply a reflection of its mission statement
or even its code of conduct. Rather, the real ethics of institutions are often embedded in their reward
systems. We suggest how ethics professors can lead students to develop a greater understanding of
rewards by providing a review of various forms of organizational rewards. We also offer insights
into how professors can compare reward systems in their classes. We conclude by addressing a
number of pedagogical approaches that are useful in equipping ethics students with awareness and
understanding of reward systems’ power and influence on employee attitudes and behaviors
surrounding ethical decision making.
1. Introduction
Since the early 1990s, academic institutions have made a determined effort to
require business ethics education and, thus, reintroduce the discussion of values
and individual judgment into business curricula. Indeed, expectations of ethical
behavior have risen both in business environments and within society in general.
Yet today, ethical lapses are still fairly commonplace, and they receive even more
publicity when they occur. Despite all these efforts, a glance at the industry
headlines reveals that little has changed in recent years, and unfortunately the
proliferation of business ethics courses has not been successful in changing the
actual practice of business.
One weakness of many business ethics courses is their focus only on
individual actions and their tendency to present students with a range of
philosophical systems by which actions may be rationalized. This common
approach tends to ignore institutional features of organizations that frame the
decision making of individual actors within firms. It is as if the authors have
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262 Ethics and Institutions: Taking a Closer Look at Rewards
Reward systems are “the related set of processes through which behaviors are
directed and motivated to achieve individual and collaborative performances; the
set of processes comprise goal setting, assessing performance, distributing
rewards, and communicating feedback” (Jansen & Von Glinow 1985, p. 816).
Research has shown that a company’s reward system significantly influences
ethical decision making (Metzger, Dalton, & Hill 1993, Trevino & Nelson 1995).
They shape behavior and often yield immediate and long-term effects (Fernald &
Fernald 1999, Lawler 2003, Hunt, & Jennings 1997).
Ethical conduct is influenced by employees' awareness of organizational
rewards and for punishments associated with ethical and unethical conduct (Ford
264 Ethics and Institutions: Taking a Closer Look at Rewards
& Richardson 1994). Research from a social learning perspective has shown that
individuals are motivated to behave or not behave in a particular way based upon
their beliefs about the likely future outcomes of such behavior (Ashkanasy,
Windsor, & Trevino 2006). For example, employees are likely to act in an
ethically questionable manner if they feel pressure from their supervisors, or
perceive they will face punishment in the form of a denied promotion or lost
salary increase (Jones & Ryan 1998). Others have shown employee perceptions
of reward fairness influence effort and job performance (Steers & Porter 1979).
Leader behaviors also affect how employees interpret organizational rewards.
Leaders provide cues about what is ethical by explicitly rewarding and punishing
certain behaviors. Indeed “leaders may bring out or suppress the tendencies of
organizational members to behave in an ethical or unethical fashion’’ (Dickson et
al. 2001, p. 208). The Ethics Resource Center (ERC) reports that when top
management behaves ethically, employees are 50% less likely to act unethically
(Ethics Resource Center 2005). In their review, Simha and Cullen (2012)
highlight numerous studies that have centered upon the effects of ethical climates
and reward systems on the behavior of organizational actors (e.g., Deshpande &
Joseph 2009, Fu & Deshpande 2012, Fritzsche 2000, Rothwell & Baldwin 2007,
Smith, Thompson, & Iacovou 2009).
Because employees often evaluate ethical dilemmas against the backdrop of
multiple reward criteria, scholars argue that managers should consider how the
elements of a firm’s reward system work together, or against, one another (Verbos
et al. 2007). While compensation and reward systems are often terms that are used
interchangeably, monetary compensation is only one form of tangible, or formal,
reward in organizations today. Monetary compensation is usually considered to
be wages or salary. However, performance bonuses and merit pay are also forms
of monetary compensation (Kerr 1985). Researchers have shown that
considerable thought should go into the design of these two forms. For example,
rewards are more likely to reinforce the behaviors required if they're given as
quickly as possible after the performance has been evaluated. Inappropriate
behaviors that occur between the performance evaluation and the receipt of the
reward may be reinforced if bonuses and merit pay are slow to be distributed
(Podsakoff et al. 1988). In addition, many firms provide numerous benefits to
employees as a means to make employment more attractive. Sick days, holidays,
and paid vacation days are other forms of tangible reward. Insurance coverage,
company vehicles, product discounts, moving expenses, employee assistance
plans, as well as travel and entertainment expenses (including tickets to local
events) are also forms of tangible employee benefits.
Along with tangible rewards, firms are increasingly providing employees
with relational and informal rewards. Status rewards, for instance, are
considerably less expensive than tangible rewards, yet they can be just as
important to employees. Perquisites are the most frequently mentioned form of
status rewards (Walker 1980). They represent important status or recognition
symbols and can be linked to the perceived management hierarchy. Other forms
Journal of Business Ethics Education 10 265
of status rewards can be nonverbal messages (Balkin 1988). Status rewards can
also come in the form of an office with a window, the size of a desk, or even the
number of employees who report to a manager. We see status rewards more
frequently in established corporations than in smaller entrepreneurial ones simply
because the former tend to have hierarchical organizational structures (Balkin &
Gomez-Mejia, 1988). Relational rewards are aimed at satisfying employees’
needs for affiliation and providing firms an immediate way to show appreciation
for activities that are conducive to the organization’s goals. Even though
relational rewards are less concrete than monetary rewards, scholars argue they
are not less effective, provided they are used in a timely and appropriate manner
(Butler, Ferris, & Napier 1991).
It is important that business ethics students understand how the full range of
reward forms—not merely those associated with monetary compensation and
incentive alignment mechanisms—influence employee attitudes and behaviors.
To accomplish this we suggest that, rather than relying upon vague hypothetical
situations, instructors leverage actual company examples in the classroom to
refine students’ appreciation of the issues, while at the same time sharpening their
analytical skills. Moreover, we suggest that a comparison of reward systems
should focus on both positive and negative reward structures. This approach
departs from the current trend in ethics literature in which scholars focus on
identifying misconduct and unethical behavior stemming from a range of
organizational factors, including reward systems (Verbos et al. 2007).
Unfortunately, this emphasis on harmful effects creates a gap in students’
understanding of the positive ethical implications of reward systems. Indeed,
rather than focusing solely on negative examples, ethics students should benefit
from exemplary case studies of reward systems that produce positive
organizational outcomes.
For example, consider the case of Jack Welch, the former Chief Executive
Officer of General Electric, who made it a practice to fire the “bottom 10%” of
managers and salesmen while giving outsized rewards to the “top 20%.” The term
“bottom” is in quotation marks, since the very notion of such a precise ranking of
managers—and even of salesmen—is suspect to begin with. Since such a ranking
is suspect, the technique is likely to create an atmosphere of distrust, fear, and
loathing. Students can be asked to evaluate such an approach in terms of, say,
whether it is likely to build a team or tear it down. Will such threats encourage
employees to sabotage each other’s work? Will such outsized rewards encourage
risk-taking or sycophancy? What effects do such systems have on the ethical
culture of an organization or team?
Cases addressing reward systems can illustrate rewards’ ability to influence
decision making. For example, in 2001 Merck issued a report to regulators
266 Ethics and Institutions: Taking a Closer Look at Rewards
have produced. This reward system motivates employees to take greater care and
self-monitor their quality and production. In addition, rather than use a single
criterion, Lincoln Electric bases employee bonuses on four equal measures: ideas
and cooperation, output, quality, and dependability. The higher an employee’s
rating, the greater the incentive bonus earned (“What We Look For” n.d.).
Wegmans is a family-owned grocer with 75 stores on the East Coast of the
United States. Similar to the Google example above, the company provides
employees with numerous benefits, including onsite fitness centers and flexible
schedules. Employees are also given considerable autonomy to make decisions
that management considers to be appropriate for their particular jobs. As a result,
the grocer has maintained annual turnover rates that are less than one-half of the
average found across the supermarket industry (“Fortune 100 Best Companies”
2013). There are other examples of effective reward systems. Nordstrom is
regarded for its superior in-house customer service. The company fosters this
culture by compensating employees 65 percent more than what sales employees
earn at competing stores. Moreover, rather than having a complex, codified rule
structure, Nordstrom conveys just one rule to employees: “Use your good
judgment in all situations. There will be no additional rules” (“Our Culture”
2013). At W.L. Gore (manufacturer of GORE-TEX), each team member’s
compensation is based on other team members’ rankings of his or her contribution
to the organization (“Compensation” 2013). The United Kingdom’s Financial
Conduct Authority emphasizes rewards associated with the intrinsic interest and
the importance of the work itself, along with opportunities for development
(“Life at the FCA” 2013). Lands’ End has a comprehensive reward strategy that
aims to help employees understand the value of their entire bundle of tangible and
relational rewards (“Real Benefits” 2013).
The cases we have outlined illustrate that decision making of organizational
actors is likely influenced by tangible and relational rewards embedded in the
institutional framework of the firm. Without a doubt, how employees respond to
ethical situations in organizations shouldn’t be evaluated separately from the
organization itself (Alford & Naughton 2001, Stewart 2006). The aim of these
cases is to allow the student to make an informed judgment about how reward
systems affect ethical conduct (or misconduct) within institutional contexts.
While there can be no doubt that personal ethics are critical in the operation of a
business, personal ethics are not necessarily the content of business ethics.
Rather, the content is the ethics that a particular business entity enables and
encourages, especially through its reward systems. It is certainly true that we only
see individual actions (a firm is not a human being, and cannot “act” in that same
sense), but these actions are the result not only of individual will, but also of
268 Ethics and Institutions: Taking a Closer Look at Rewards
cultures and chief ethics officers who can share numerous “war stories” with
students about the ethical challenges their organizational constituents have faced.
We also recommend seeking out human resources leaders to discuss the design
and implementation of their firms’ reward systems, as well as how they believe
those systems impact ethical conduct. In addition, we recommend as class
speakers mid-level managers who can discuss the challenges they face in
encouraging their subordinates to follow codes of conduct and in championing
ethical behavior. Leaders of ethics associations and think tanks such as the Ethics
and Compliance Officer Association (http://www.theecoa.org) and the Ethics
Resource Center (http://www.ethics.org) can provide students with the latest
thinking around the world from a practitioners’ perspective. Together, this
diversity of guest speakers will weave an educational tapestry that students will
remember long after they have forgotten about the various theories faculty
members have taught them. And, these speakers can help underscore the
importance of establishing effective reward structures for ethical activities in
organizations.
Second, students can learn vicariously from the experiences of others through
many of the high quality video documentaries that exist about both ethical failures
and successes in recent business history. We believe these videos to be superior
to traditional written cases, because videos provide the students with an
opportunity to experience cases realistically, oftentimes hearing directly from
those involved and actually seeing (rather than reading about) the results of
ethical and unethical behaviors. Importantly, we recommend that instructors
focus not only on the individual decision makers in the video cases, but also the
context within which the focal actors were making their decisions. In this way,
students can enhance their knowledge of recent events, their appreciation for the
effects of context and reward structures on ethical decision-making, and their own
moral identities.
There is also ample opportunity for business ethics professors to take a hybrid
approach to student learning by merging vicarious and experiential learning into
a written project that is combined with an executive interview. For instance,
students could be charged with conducting a research project on a single
company’s reward systems, culture, and institutional environment using third-
party information sources. Faculty could provide students with sources for
positive examples of company reward systems and ask the students to select a
company from that list. For each company chosen, the students could be asked to
identify at least five incentives and work practices used by the company to
enhance employee motivation and reward ethical conduct. Once they have done
that, students could then be required to find and interview a senior leader at that
organization who has direct oversight of, or involvement with, the company’s
reward system. Faculty could help the students determine a “script” for the
interview that teases out both the larger and more fine-grained issues affecting
ethical decision making. Furthermore, faculty could design the projects such that
Journal of Business Ethics Education 10 271
bonus points are awarded to students based upon their interviewees’ centrality to
the issue.
In establishing a blended vicarious/experiential project, faculty will not only
be encouraging their students’ deep learning about organizational reward systems
and how they affect decision making, but they will also be encouraging their
students to expand beyond their “comfort zones” by requiring them to pursue and
interact with a senior business leader outside their current personal/professional
network. Students could be required to write a research project that studies reward
system best practices (from an ethical conduct-inducing perspective), as well as
those systems that stakeholders consider unethical. Students could identify the
common attributes of dysfunctional reward systems and the processes that lead to
such reward systems. Environmental factors that support strong reward systems
and those that inhibit their functioning could also be evaluated. Student teams
could also brainstorm and design training programs that reinforce positive norms
and prevent dysfunctional norms associated with reward systems. After
conducting their research, students could be required to meet with a senior
business leader in their community to discuss those presumed best practices and
how the executive would recommend those practices be implemented in his or her
organization. Students could document the meeting with the executive to ensure
that the student both learned and retained the knowledge from the executive
interview.
In summary, there are a number of innovative ways that university faculty can
encourage long-term retention of, and appreciation for, the effects of reward
systems on behavior. Many of these methods will be among the most memorable
experiences the students have during their college careers. Moreover, they will
inspire students to stretch and grow in ways that other courses will not be able to
accomplish.
5. Conclusion
“[V]alues” aren’t something you bump into from time to time during the course
of a business career. All of business is about values, all of the time.
Notwithstanding the ostentatious use of stopwatches, Taylor's pig iron case was
not a description of some aspect of physical reality—how many tons can a
worker lift? It was a prescription— how many tons should a worker lift? The real
issue at stake in Mayo's telephone factory was not factual—how can we best
establish al sense of teamwork? It was moral—how much of a worker's sense of
identity and well-being does a business have a right to harness for its purposes?
(Stewart 2006).
Rewards and punishments are components of a firm’s overall design that can
encourage ethical, or unethical, behavior. We suggest that business ethics
272 Ethics and Institutions: Taking a Closer Look at Rewards
students need to understand the full range of both tangible and relational rewards
in order to gain a complete picture of their importance in framing employee
attitudes and behaviors. Ethics students need to determine how and why unethical
behavior occurs if they are to address the root causes in the organizations they will
lead.
We detailed how rewards influence the behavior of organizational actors
specifically with respect to their influence upon ethical decision making. We have
offered business ethics professors a teaching strategy that blends various learning
strategies so that students can gain a comprehensive and profound understanding
of the importance and influence of rewards. Specifically, we identify the full
range of rewards that influence ethical decision making and discuss the benefits
of comparing reward systems in ethics courses and emphasize the importance of
providing case examples of companies with both ineffective and effective reward
systems for instructors to use when comparing such systems.
In this paper we have pointed out that it is not in the mission statement or even
in the code of ethics that you find a firm’s real attitude towards ethics, but rather
in the kinds of behaviors that are rewarded and punished by the organization. This
is something that can be recognized and diagnosed, so that reasonable judgments
can be formed. Students should be taught how to look at these reward systems as
essentially moral statements, and evaluate them accordingly.
____________________________
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