COMPUTER BASIC

APPLICATION
COURSE
PREPARED BY:
PIUS KUSEKWA ELIAS.

0755 646 810/0785 241 032

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 TABLE OF CONTENTS
TOPIC 1............................................................................3
INTRODUCTION TO COMPUTERS.............................3
TOPIC 2..........................................................................21
INTRODUCTION TO MICROSOFT WORD...............21
TOPIC 3:........................................................................45
INTRODUCTION TO MICROSOFT EXCEL...............45
TOPIC 4:........................................................................52
INTRODUCTION TO E COMMERCE.........................52
TOPIC 5:......................................................................357
INTERNET AND EMAILS............................................57
TOPIC 6:........................................................................67
INTRODUCTION TO MICROSOFT PUBLISHER......67
TOPIC 7:........................................................................74
INTRODUCTION TO MICROSOFT POWERPOINT..74

TABLE OF FIGURES

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Figure 1:DESKTOP COMPUTER....................................................................................................................................................4

Figure 2:LAPTOP COMPUTER.......................................................................................................................................................4

Figure 3:SMARTPHONE..................................................................................................................................................................5

Figure 4:TABLET.............................................................................................................................................................................. 5

Figure 5:HARDWARE PARTS OF A COMPUTER........................................................................................................................8

Figure 6:SOFTWARE........................................................................................................................................................................ 8

Figure 7: MAIN PARTS OF A COMPUTER.................................................................................................................................10

Figure 8:A MONITOR.......................................................................................................................Error! Bookmark not defined.

Figure 9:MOUSE............................................................................................................................................................................. 11

Figure 10:WIRELESS MOUSE......................................................................................................................................................12

Figure 11:WIRED MOUSE.............................................................................................................................................................12

Figure 12:KEYBOARD....................................................................................................................................................................12

Figure 13:CPU.................................................................................................................................................................................. 13

Figure 14:PRINTER........................................................................................................................................................................ 14

Figure 15:SPEAKER........................................................................................................................................................................ 15

Figure 16:SCANNER.........................................................................................................................Error! Bookmark not defined.

Figure 17: FLASH DISK.................................................................................................................................................................15

Figure 18:MEMORY CARD AND CARD READER.....................................................................................................................16

Figure 19:CD.................................................................................................................................................................................... 16

Figure 20:SAMPLE AMAZON PAGE............................................................................................................................................53

Figure 21: SAMPLE ALIBABA PAGE...........................................................................................................................................54

Figure 22:SAMPLE BEFORWARD PAGE....................................................................................................................................55

Figure 23:INVITATION CARD......................................................................................................................................................69

Figure 24: BRONCHURE................................................................................................................................................................71

Figure 25:FLYER............................................................................................................................................................................. 72

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Figure 26:BUSINESS CARD..........................................................................................................................................................73

TOPIC 1
INTRODUCTION TO COMPUTERS
DEFINITION
What is a computer?
A computer is an electronic device which is used to control data or
information.
Or
A computer refers to the digital electronic device that store data, process
data, retrieve data and process information.
Example of data samples that can be processed using a computer
 Files
 Pictures
 Videos
 Games
 Websites
The computer has got its own way on which it can process data
NB:
There are various ways in which one can define a computer the best
thing is to be aware of its functionalities and what is the major work it
does.

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TYPES OF COMPUTERS
There are various types of computers depending on the use plus the
specifications.
DESKTOP COMPUTER
Refers to the type of computer which functions directly when connected
to the power

F IGURE 1DESKTOP COMPUTER

LAPTOP COMPUTER
Refer to the type of computer which consists of battery, so it can operate
even if there is no power.

F IGURE 2 LAPTOP COMPUTER

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SMARTPHONE
Refer to the type of computer which operates with a battery and are
widely used to perform basic functions.

F IGURE 3 SMARTPHONE

TABLET
Refers to the other type of computer that controls and process
information similarly to what the computer does. It also comprises of a
battery.

F IGURE 4 TABLET

There are also various types of tablets depending on the use.

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 DIFFERENCES BETWEEN A DESKTOP COMPUTER AND A LAPTOP
COMPUTER
The main difference between a desktop computer and a laptop computer
is the use of a battery that is a laptop comprises of a battery while a
desktop does have that.
Another difference is with the regards to the portability, a laptop
computer is portable while the desktop is not.

COMPUTER MANUFACTURERS
There are various companies that are used to manufacture computers all
over the world. Some of these companies are like;-
 DELL
 TOSHIBA
 LENOVO
 HP(HAWLET PACKARD)
 MACBOOK/APPLE

FACTORS TO CONSIDER WHEN PURCHASING A

COMPUTER
1. Brand of your choice- it comprises of the manufacture in which
you admire.
2. Random Access Memory(RAM)- it also vital to consider on the
memory capacity of your computer.
3. Hard disk capacity- it refers to the internal storage of our
computer.
4. Processing speed- refers to the speed of your computer
5. Budget- it is vital also to know the amount of money you have
allocated for buying a computer because computers vary in terms
of the amount of money sold also.

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 6. Screen size- it is vital also to know what screen size do you want
for your computer either a bigger screen or smaller. Examples
there are computers of screen sizes such as 19,21 and many others.
7. Operating system- it is vital also to know what kind of operating
system are you going to use for a given computer because there are
other computers due to their small size cannot be installed with
operating systems like windows 10.
8. Purpose- it is important to know before purchasing a computer that
how are you going to use it, for what purpose. Example one may
purchase a computer just because he want to use for graphics
purposes so he is advised to purchase a computer that has got his
capabilities in graphics.
Example of processor abilities are as follows;-
Intel Pentium, core i2, core i3, core i5 and core i7.
NOTE:
DESKTOP- refers to an area reserved for the files you are working on, it
is a place where multiple files can be open together, it enables you to
switch between files.
DOCUMENT- it is also referred as my computer part in windows 10.

MAIN PARTS OF A COMPUTER

There are two (02) main parts of a computer, namely; -
1. Computer hardware
2. Computer software.
COMPUTER HARDWARE
Refers to the physical parts of your computer
It is also the tangible parts of your computer

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 l,;
F IGURE 5 HARDWARE PARTS OF A COMPUTER.

COMPUTER SOFTWARE
Refers to the intangible part of your computer
Or
Refers to the set of instructions given to a computer so as to enable it to
perform its functions accordingly.

F IGURE 6 SOFTWARES

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CATEGORIES OF COMPUTER SOFTWARE
There are two categories of computer software.
1. SYSTEM SOFTWARE
2. APPLICATION SOFTWARE

1. SYSTEM SOFTWARE
This refers to a kind of software that is designed to run a
computer’s hardware and application program.
Example the operating system or OS which is used to manage
other programs in a computer.
The system software is used to manage a computer itself.

2. APPLICATION SOFTWARE
This refers to a kind of software that is capable of dealing with
user inputs and helps the user to complete the task.
It can be called an app and it stays above system software.
Example of these programs are like spreadsheet software,
Microsoft word software and many others.

Example of computer software include the following

MICROSOFT OFFICE
The kind of Microsoft office tool we will use in our course is Microsoft
office 2016
There are various versions of Microsoft office tools also like 2010, 2013,
2016 and 2019.

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OPERATING SYSTEM
Refers to the software program that enables us to control or operate
things using a computer.
The type of operating system that we will use in our course is windows
10.
There are various types of operating systems like window 7, windows 8,
windows 8.1 and many others.
ANTIVIRUS SOFTWARE
Is a software program developed to detect and remove computer viruses.
Example of antivirus software are like Kaspersky, smadav, avast and
many others.

MAIN PARTS OF A COMPUTER

F IGURE 7 MAIN PARTS OF A COMPUTER

TYPES OF COMPUTER HARDWARE COMPONENTS

There are 4 types of computer hardware components as follows;-
1. Input devices- they are mostly concerned on how you get information into the computer

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 2. Processing devices- they are mostly concerned on what happens to the information you
input
3. Storage devices- it is where the information is stored or saved example main memory
4. Output devices- how you get the information back out of the computer.
INPUT DEVICES
These are devices that allows the user to enter data or commands in the computer.
The computer accepts data or information that are provided by means of an input device.
These are devices which helps the user to communicate with the outside world.
These input devices are as follows;-
Mouse
Keyboard
scanner

1. MOUSE
This is the pointing device.
It helps to control the movement of the cursor on your computer.

F IGURE 8 MOUSE

TYPES OF MOUSE
a) WIRELESS MOUSE
It uses a sensors instead of a wire. It is fitted with a battery so as to store
power.
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F IGURE 9 WIRELESS MOUSE.

b) WIRED MOUSE
It is a type of mouse that uses a wire.

F IGURE 10 WIRED MOUSE

2. KEYBOARD
Refers to the input device that is used to input text, characters and
numbers in your computer.

F IGURE 11 KEYBOARD

SCANNER
It is a device which is used to capture images and translate them into
files in which a computer can read and display.

F IGURE 12 SCANNER

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 PROCESSING DEVICES
These are devices which transforms data into usable information.
This happens through the use of CPU.
CPU (CENTRAL PROCESSING UNIT)
It is referred to as the brain of a computer
It helps to perform data control and operation within the computer.

F IGURE 13 CPU

OUTPUT DEVICES
These are devices which are used to give out data from the computer
The following are the output devices to the computer

PRINTER
It is used to give out the output of text and graphics from your computer

F IGURE 14 PRINTER

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MONITOR

It is used to display information on your computer.

There are variety of monitors such as flat ones which are normally used
now days.

SPEAKER
It is used to give out the output of sound.

F IGURE 15 SPEAKER

STORAGE DEVICES

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These are the devices which are used to store data in the computer.
It is where the information is saved either inside or outside the computer.
The following are storage devices in the computer;-
CATEGORIES OF STORAGE DEVICES
There are two categories of storage devices
Built in/internal storage devices.
Removal/external storage devices.
FLASH DRIVE
It is a device used to store in the computer
It is of various sizes like 4GB, 8GB, 16GB, 32 GB and many others.

F IGURE 16 FLASH DISK

MEMORY CARD AND CARD READER

It is used to store data also. It is made up of variety of sizes like 4GB,
8GB, 16GB and 32GB.

F IGURE 17 MEMORY CARD AND CARD READER

CD/DVD
CD
The long form of cd is compact disk.
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Are small plastic disks that stores and retrieves computer data or music
using light.
The main disadvantage of these is that they are prone to scratches.
It is used to store data.

F IGURE 18 CD

DVD
It stands for digital video disc or digital versatile disc.
They have got higher storage capacities more than CDs
It has a capacity of 4.7GB.

Built in/internal storage devices

These store data or information inside the computer.
Example of these devices are like hard disc.

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it is normally abbreviated as HD or HDD
example of data stored in computer

Removal/external storage device

This comprises of data or information outside the computer

COMPUTER SAFETY AND CARE

1. Keep all food and drinks away from computer and equipment; liquid may spill and cause an
electrical shock or the computer not to operate properly, crumbs can get into the keyboard,
etc.
2. Never spray your monitor or any other computer components with cleaner. Spray a lint free
cloth and then clean the monitor and computer.
3. Be careful when connecting cables to the computer system; make sure the power is turned off
and the computer is unplugged. This prevents accidental shock.
4. Never attempt to repair the computer while it is on. You might touch a part that conducts
electricity.
5. Remove/insert external storage devices properly.
6. Secure power cords from traffic areas.
7. Turn off the computer during electrical storms.
8. Maintain appropriate room temperature and humidity levels.
9. Never bang the mouse or on the keys; always use a light touch with these input devices.
10. Keep your virus software up-to-date.
11. Never open an email attachment unless you know and trust the person who sent it…it may
contain a virus.
12. Do not accept downloads from Internet sites that you don’t know and trust.
13. Avoid installation marathons.
14. Never enter the computer laboratory with shoes.

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HOW TO TURN OFF THE COMPUTER
STEPS
1. Move your cursor up to the start icon/window icon
2. Click on the window icon (left click by using your mouse)
3. Move your cursor up and select the word “POWER”(left click
using your mouse)
4. Select the option “shutdown” and click it(left click using your
mouse)
5. Wait until it shutdowns itself.
HOW TO TURN ON YOUR DESKTOP COMPUTER
STEPS
1. Press on the power button on the CPU
2. Turn on the monitor
3. Wait until it will turn on itself.
THE USE OF COMPUTER
Computer can be applied in variety of fields such as follows;-
1. HOME
They have variety of uses at home like online bill payment, watching
movies or shows at home, home tutoring, social media access.
2. MEDICAL FIELD
Used in hospitals to maintain database of patient’s history, x rays and
other virtual related services. Use of robotics.
3. ENTERTAINMENT
Helps one to watch movies online, play games online also.
4. INDUSTRY
It performs several tasks in the industries like managing inventory,
designing purposes, video conferencing and many others.
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 5. EDUCATION
Computers are used for educational purposes such as online classes,
online examinations, e-books and online tutoring.
6. GOVERNMENT
Computers are used for data processing, maintaining database of citizens
and supporting paperless environments.
7. BANKING
They are used to store details of customers and processing transactions
8. BUSINESS
They are used for transactions processing.

PRACTICE EXERCISE 1
i. Define the following terms as used in computer technology;
i. Computer
ii. Computer hardware
iii. Computer software
iv. Storage devices
v. Input devices
1. What are the differences between laptop computer and a desktop
computer
2. Describe the factors to consider when buying a computer
3. What are the functions of the following devices?
i. Monitor
ii. CPU
iii. Keyboard
iv. HDD

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PRACTICE EXERCISE 2
1. Define the following terms
i. Computer
ii. Hardware
iii. Software
2. List down types of computers
3. Briefly explain the use of computer in various areas.

TOPIC 2
INTRODUCTION TO WINDOWS
MICROSOFT WORD
It is the part of Microsoft office which is used to create beautiful
documents like resumes/cv, letters and brochures.

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FILE MANAGEMENT
Refers to the process of controlling files and folders in your computer.
What is a file?
It is used to store data or information on a computer
What is a folder?
A folder refers to the collection of files. A folder can contain a file or
another folder.
HOW TO CREATE A FOLDER IN YOUR COMPUTER

STEPS
1. Select the place where you want to create a folder
2. Right click using your mouse
3. Move your cursor down up to the word “NEW” and click it(left
click using your mouse)

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 4. Write the name of your folder and click anywhere to save it.
HOW TO RENAME A FOLDER
STEPS
1. Select the folder (left click using your mouse)
2. Right click on the given folder
3. Move your cursor down up to the word “RENAME”
4. Click on the word “RENAME”(left click using your mouse)
5. Write the name of your folder
6. Click elsewhere to save your work

HOW TO DELETE A FOLDER

STEPS
1. Select the folder you want to delete (left click using your mouse)
2. Right click on the given folder
3. Move your cursor down up to the word “DELETE”
4. Click on the word “DELETE” (left click using your mouse)
Hence the folder will be deleted
HOW TO OPEN A FOLDER
There are two ways in which you can open a folder
WAY ONE
STEPS
1. Select the folder
2. Double click using your mouse
Therefore the folder will be opened.
WAY 2
STEPS
1. Select the folder
2. Right click on the folder using your mouse

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 3. Move your cursor and select the word “OPEN”(left click using
your mouse and the folder will open).
MOUSE OPERATION POINTS
Right click
 Left click
 Double click
 Drag and drop

MAIN KEYBOARD KEYS

1. CAPSLOCK- it helps you to change from small letters to capital

letters.
2. ENTER- It helps you to go to the new line.
3. BACKSPACE- It helps you to move back and correct any mistake
which might be made
4. SHIFT KEY- it helps you to get symbols such as #,$,@,!,&,*~ and
many others.
5. SPACE BAR- It helps us to get space between texts or words
6. DELETE-it removes the whole word selected
7. HOME- it takes you to the beginning of your work
8. PAGE UP- takes you up the page

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 9. PAGE DOWN- takes you down the page.
10. ARROW KEYS- it helps you to move UP
BETWEEN,BESIDE &DOWN
11. CTRL- it is combined with other keys to enable us to get
shortcuts
12. ALT- used to change the functions of other pressed keys.
13. TAB KEY- move the texts together.

HOW TO CREATE A MICROSOFT WORD FILE/DOCUMENT

There are 2 ways in which you create a word file/document
WAY 1
STEPS
i. Move your cursor down up to the search tab on your screen
ii. Type the word” WORD”
iii. Click on the blank document (left click using your mouse)
iv. Move your cursor up to the word “FILE”(left click using
your mouse)
v. Move your cursor down up to the word ”SAVE AS” (so as to
save your file)
vi. Move your cursor up to the word “THIS PC” and click it
vii. Choose where you want to save your file
viii. Click on the word “save” to save your work.
WAY 2
STEPS
i. Select the area you want to create your file
ii. Right click with your mouse
iii. Move your cursor down up to the word “NEW”
iv. Click on the word “NEW”(left click using your mouse)
v. Move your cursor down and select the word “Microsoft word
document”
vi. Click on the word “Microsoft word document”(left click
using your mouse)
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 vii. Write the name of your file and click elsewhere.

MICROSOFT WORD COMPRISES OF THE FOLLOWING

FONT
Refers to a set of letters with similar look/appearance and design.

FONT PROPERTIES
1) FONT THEME/THEME FONT
It is used to pick up a new font for your text.
Or in a simple way it helps to give a display on how your texts should
appear
2) FONT COLOR
It is used to change the color of your texts
3) FONT SIZE
It is used to change the size of your texts.
4) FONT HIGHLIGHT COLOR
Make your text pop up by highlighting in a bright color.
5) FONT TEXT EFFECT AND TOPOGRAPHY
It is used to add some flair to your text like blur and shadow.
6) FONT CHANGE CASE
Change the selected text into lower, upper and other common
capitalizations.
7) FONT BOLD
It is used to make your text bold
8) FONT ITALICS
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It is used to italize your text.
9) FONT UNDERLINE
It is used to underline your texts.
CLIPBOARD
It is used to perform variety of functions like copy, paste.
COPY
It is used to copy your texts
CTRL + C= COPY
HOW TO COPY
STEPS
i. Select your texts/where you want to copy
ii. Move your cursor up to the word “COPY”
PASTE
It takes your text and paste them
CTRL + V=PASTE.
STEPS
Select the “PASTE” (on the clipboard) and make sure you choose one
paste option.
CUT
Remove the selection and put it on the clipboard and so you can paste it
somewhere else.
CTRL + X= CUT
NEW DOCUMENT
It helps to get a new document
e.g CTRL + N= New document.

PARAGRAPH

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Refers to a collection of words and sentences that contain an end line
character(return, line feed or both) at the end.

Paragraph comprises of the following;-

1. DECREASE INDENT- it helps to move your paragraph closer to
the margin
2. INCREASE INDENT- it helps to move your paragraph farther
away from the margin
3. BULLETS- it helps to create a bullets list
4. NUMBERING- it is used to create a numbered list
5. SORT- arrange the current selection in alphabetical or numerical
order
6. ALIGN LEFT- aligns your context with the left margin
7. ALIGN RIGHT- aligns your context with the right margin
8. CENTER- centers your context on the page
9. LINE AND PARAGRAPH SPACING-choose how space appear
between lines of texts or between paragraph
10. SHADING-change the color between the selected text,
paragraph or table cell.
11. BORDERS- add or remove borders from the selection
INSERT
Refers to the tab that is used to add variety of things to your text or
document.
Example pictures, videos, table of contents, page number, header, footer
and table.

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TABLE
It refers to the arrangement of data in rows and columns.
It is important to know the number of rows and columns before drawing
any table so as it can fit accordingly.

HOW TO DRAW A TABLE

STEPS
1. Select the place where you want to draw your table
2. Click on the word “INSERT”(left click using your mouse)
3. Move your cursor up to the word “TABLE” (left click using your
mouse)
4. Select the number of rows and columns you want your table to
have.
5. Click on the word “OK” it will insert the table.
6. Do the necessary adjustments with regards to the table
HOW TO INSERT A PICTURE
STEPS
1. Select the place where you want to insert a picture
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 2. Move your cursor up to the word “INSERT”
3. Click on the word “INSERT”(left click by using your mouse)
4. Move your cursor up to the word “picture”(left click using your
mouse)
5. Select the area where you want to get your picture either online or
offline
6. Choose the picture you want to insert and click the word
“INSERT” to insert it.

HEADER
Refers to the words that appear on every front part of your page.
HOW TO INSERT A HEADER TO YOUR DOCUMENT
STEPS
1. Select the area where you want to insert the header
2. Move your cursor up to the word “INSERT”
3. Click on the word “insert” (left click using your mouse)
4. Move your cursor up to the word “header” and click it(left click
using your mouse)
5. Choose the header design you want to have and click it(left click
using your mouse).
FOOTER
Refers to the words that appear on every part of your page
HOW TO INSERT A FOOTER TO YOUR PAGES
STEPS
1. Select the area you want to insert your footer
2. Move your cursor up to the word “INSERT”
3. Click on the word “INSERT” (left click using your mouse)
4. Move your cursor up to the word “FOOTER’ and click it(left click
using your mouse)
5. Choose the footer design you want to have and click it(left click
using your mouse)

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PAGE NUMBER
Refers to the number on the page
HOW TO INSERT A PAGE NUMBER TO YOUR DOCUMENT
STEPS
1. Select the area you want to insert a page number
2. Move your cursor up to the word “INSERT”
3. Click on the word “INSERT”(left click using your mouse)
4. Move your cursor up to the word “PAGE NUMBER”(left click
using your mouse)
5. Choose the page number design you want to have and click it (left
click using your mouse)
SORT
It is used to arrange your text in either ascending or descending order.
HOW TO SORT THE WORDS IN ASCENDING OR
DESCENDING ORDER
STEPS
1. Select the text in which you want to sort
2. Move your cursor up to the word “SORT” on the paragraph line.
3. Choose how you want to “SORT” and after you have done so click
the word “OK” and hence it will sort.
DESIGN
It is used to display different designs on how your document should look
like.
In our course we will look on the following things onto the design part
of Microsoft word
1. Watermark
2. Page colour

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WATER MARK
It is used to add ghost texts to your work such as “confidential” and
many others.
HOW TO INSERT WATERMARK TO YOUR TEXT
STEPS
1. Select the area where you want to insert your watermark
2. Move your cursor up to the word “DESIGN” and click it (left click
by using your mouse)
3. Move your cursor up to the word “CUSTOM WATERMARK”
4. Click on the word “CUSTOM WATERMARK”
5. Select the kind of watermark you want to insert to your document,
either a picture watermark or a text watermark.
6. Click on the word “APPLY” to put the watermark.
PAGE COLOR
It changes the color of your page.
HOW TO INSERT A PAGE COLOR TO YOUR DOCUMENT
STEPS
1. Select the place you want to insert the page color
2. Move your cursor up to the word “DESIGN” and click it (left click
using your mouse)
3. Move your cursor up and select the word “PAGE COLOR”(left
click using your mouse)
4. Select the color you want and click it.

COMMON KEYBOARD SHORTCUTS

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S/N SHORTCUT MEANING
1 CTRL +C COPY
2 CTRL +S SAVE
3 CTRL +U UNDERLINE
4 CTRL +O OPEN
5 CTRL +N NEW DOCUMENT
6 CTRL +B BOLD
7 CTRL + A SELECT ALL
8 CTRL +P PRINT
9 CTRL +Z UNDO
10 CTRL +Y REDO
11 CTRL +E CENTER
12 CTRL+L ALIGNS TO THE LEFT
13 CTRL +R ALIGNS TO RIGHT
14 CTRL +X CUT

PRACTICE EXERCISE 1
QUESTION 1
i. Create a new folder on your computer and save it in the
desktop part and name it “TANZANIA” (use capital letters)
ii. Inside the folder named “TANZANIA” create a word file
name it “ARUSHA”(use capital letters and make sure you
save it)
iii. Create a folder name it “DAR ES SALAAM”(use capital
letters) and inside the folder DAR ES SALAAM create sub
folders named Kinondoni,Temeke,Ilala,Kigamboni,Ubungo.
iv. Inside the folder Kinondoni create sub folders named
Sinza,Tegeta,Mbezi Beach, Mwenge
v. Inside the folder Temeke create sub folders named Yanga,
polisi, DIT,Uwanja

QUESTION 2

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 Copy the text below and paste it into the file named ARUSHA
which you created above
ARUSHA ANTHEM
Jambo, jambo Bwana, Habarigani?
Nzurisana, wageni, karibukwetu Arusha yetu
Hakunamatata…………..*2
Mlima,mlimamkubwa Africa nzimaupokwetu
Karibu, karibusanauwezekujioneauzuriwetu.
Mbugazawanyam, mito,mabondemengi
Karibusanaufurahie Arusha kwetuhakunamatata
Karibu, karibuwote, mataifayotetunawakaribisha
Lugha,lughayetu Kiswahili chetukinafurahisha
Karibu, karibusanatufurahieutamaduniwetu.
Ngoma, ngomazaasili, chakulachetunindizi
Ndizi, ndizimshale,ngumuzenyeladhanzuri
Kahawa, kahawanzuriyaasilitunayo……!
QUESTION 3
After pasting the text above, highlight all the text and change the
font size to 12 and use the same theme font named “Tahoma”.
Bold the heading of the song named “ARUSHA ANTHEM” and
underline it and also save it to the center.
QUESTION 4
Put a paragraph on the first line of the song beginning with
jambo,milima and lugha and make sure you save your work
QUESTION 5
1. Open a new word document and save it in the folder named
“TANZANIA”
Name it “mkoa”
2. Open a new document and save it in the folder named
“TANZANIA” name it “wilaya”

QUESTION SIX
1. Write an official letter as it is written below and save it

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 NEEMA HAULE PAUL
P.O BOX 5802,
TANGA.
6/8/2020
SECRETARY
PRESIDENT OFFICE PUBLIC SERVICE RECRUITMENT SECRETARY
UTUMISHI Ho9OUSE KIVUKONI.
1102,DAR ES SALAAM.
Dear sir/madam;-
RE:APPLICATION FOR ARTISIAN/LINESMANEMPLOYMENT
refer to the heading above. I would like to apply for the post of artisian/linesman as you
advertised on 27/07/2020 with REF.NO.EA.7/9601/J/249. I have been interested in working for
your company for sometimes and I believe I have the skill and experience you need.
My name is NeemaHaule. I am a Tanzanian. I completed my secondary education at
Kimandolu in Arusha and my index number is PO679-0013 and I joined VETA for two years in
Arusha and obtained my vocation certificate of competent LEVEL IN ELECRICAL
INSTALLATION registration number01/CBA-11/EL/19D/089.
Please find my curriculum vitae, giving further evidence on my skills and experience. I have
attached my certificates for your review and this should give you an idea of my education and
qualification.

I hope you will accept my request and reply

Yours faithfully;
……………..
2. Save your work as pdf.

QUESTION 7
Use the insert tab to insert pictures in any document of your choice.
QUESTION 8
Draw a table below in the new file called morombo and save it in the
folder called muriet.

34
 JEDWALI LETU, TUNAJIVUNIA NALO
S/N MOSHON NJIRO MOROMBO UNGA
O LIMITED

1 kijenge watoto Maembe mbuzi

2 kifuu Vijana Chungwa Ng’ombe
3 majani Wazee Fenesi kondoo
4 Hazina mabinti Mahindi kuku

QUESTION 9
Prepare a cv/resume. Use the available templates on Microsoft word.

QUESTION 10
Create a document/file name it “hazinayetu” save it under a folder
named “akiba”.
Write the following work below
The following are the requirements
o Gallon of sugar
o Pair of socks
o Beam of ligh
o Jar of juice
o School of fish
a. A troupe of soldiers
b. Den of web
c. Gallon of sugar
d. Pair of socks
e. Beam of light
f. Jar of juice
g. A school of fish
h. a barrack of soldiers
i. a club of students

35
 1. Mama
2. Baba
3. Shangazi.

QUESTION 11
Arrange the following names in alphabetical order
Zuwena
Khalid
Kulwa
Nyamisango
Bosco
Benjamin
Neema
Joel
Ulfaty
Hamis
Octavian
Geramiana
Yoshua
Shida
Matatizo

PRACTICE EXERCISE 2
AFRICAN MAMA’S BIG UP
Mother what a sweet name
It sounds like gold to one who has one
She is the first one to love you unconditionally before anyone
This is because we stayed in their womb for a very long time
36
May the almighty God bless all the mothers in this world
We love you and we care about you a lot.
A. Create a new folder and name it “MAMA YETU” save it in the
document part of your computer
B. Inside the document create a word file and name it “MAMA MIA”
C. Inside the file named MAMA MIA write the story above
D. Change the theme font to “times new Romans”
E. Change the font size to 20
F. Underline the heading and align it to the center
G. Change the page color to blue
H. Copy your work created above and paste it in another word
document and name it MUMMY
I. Convert the word file MUMMY to pdf and name it MUMMY 2.

PRACTICE EXERCISE 3
QUESTION 1
i. Create a word document/file name it “hadithi” and write the story
below
Once upon a time there lived a bright youngman named David. He was
tall, athletic and very charming. He lived in a village called
karumekenge were the members of the village were all peasants. David
worked really hard each morning and made sure he made his people feel
at ease with their lives as he was elected as one of the village trusted

37
 youth as he collaborated much on making sure that the people move out
to the right direction so as they can make a living.
All the members of the village were found with David so all the way out
he was embraced with stunning glancing faces of people who were
wildly filled with gratitudes. He was kind and friendly person.
As David was growing up to his ripe 30s he had never had any girlfriend
as he was not too much focused on the whole issue of socializing as he
based most on the issues with regards to the society welfare.one day he
met a tall, African shaped girl with long thighs and hinge hips her face
was black and shinning like silver. David got stunned out and felt in love
with the lady so he insisted to make sure that he never told her anything
about how he feels just to avoid the influence he had on the people.
One day he went to the beautiful one’s home where she hardly lived
with her grandmother. He was surprised to see her with such a beautiful
face bright like the beautiful one named Jackline.
ii. Highlight all the story
iii. Change the font size to 20
iv. Change the font theme to “TIMES NEW ROMAN’
v. Bold the paragraph number one
vi. Change the word “KARUMEKENGE” to uppercase
vii. Change the font color on paragraph 3 to blue
viii. Highlight the text on paragraph 2 to yellow
ix. Replace the word beautiful with cute
x. Find the word “David” on the given passage
xi. Underline the first paragraph
xii. Replace the word selected with elected
xiii. Italize the last paragraph of the story
xiv. Copy the whole story
xv. Open a new document name it “KIZAZI CHETU” and save it.
xvi. Create a pdf document of the file above
QUESTION TWO
Draw the following figures

38
QUESTION THREE
i. Create a new word document/file and name it “CHAMPIONS” and
write the story below
School is an environment for the educated people who love to
empower their minds so as they can think better with regards to issues
concerning the academic wellbeing of the future societies.
Schools helps us to widen or broaden our curiosity as it raises
our awareness to handle variety of matters not to our personal matters
but on the whole globe issues concerning with discipline and
articulation to life better phenomenas.
School acts as a light to most of the people as it helps to light up
people’s minds so they can control the daily environment as they
matter a lot to enrich a brighter foundation for a better tomorrow.
Schools helps parents in general upbringing or caring of their
kids as they spend most of their times in class so as to make sure that
they get the qualifiable skills to enable them to control their daily
activities.
It is my call for the parents and guardians to find it of
great help to send their kids to school for a bright and shinning
future attributes of the next coming generations.
School it is where a lot of great men were made particularly
the scientists such as Isaac Newton, AlexandarGraham,Galileo
Galilee and many others. It is a home of ideas.it is a home of
innovation so find it of great importance to come to school always.
Schools is where most of the politians originated such as the great
BENJAMIN FRANKLIN, the president of America, Bill Clinton,
Mwalimu Julius KambarageNyerere and many others.

39
 School is the best place of all kinds of generations to dwell upon
and make the best use of the time plus the viable resources so as to make
sure that life moves on as planned as life is enriched with lots of
beautiful instings from the best memories associated in schools to make
a viable place for proper upbringing of the new generation

Therefore it is a call for various government and non governmental

organizations to make sure that they come up with the necessary
facilities and invest hardly on the education industry as it is the best
industry of all.

Tanzanian government and the whole African society in general

should make sure that they invest hardly in this sector as it is a vital
sector for the true development of people coming from all the places all
over the world.
High investment should be put to girl child area where due to
social cultural beliefs, norms and traditions especially in African culture
have denied most of the girls access to proper education in rural areas.
Eventually I would love to conclude by appreciating some people
who do a great part in making sure that the education sector grows to a
sustainability phase and make sure it reaches to a ripe end and a brighter
tomorrow.
Enlight, awake and strengthen the art, spirit and intuition of a
young man. It is crucial to revive a champion in a youngman because I
believe that everyone is born with a winner and a loser mentality in his
or her heart so it is upon one to strive to make sure that he or she goes to
the desires of the heart.
i. Insert a footer to your page and make sure it reads as
follows ‘Brightest Bosco Mtani”
ii. Insert a header to your page and make sure it reads as
follows “Glory to God”
iii. Insert a page number

40
 iv. Change the page color to blue
v. Insert a picture of school .
QUESTION 4
i. Write the following questions
MANAGING DIRECTOR
PO BOX 5478
DAR ES SALAAM
ii. Write the text as it is written above
iii. Save the work as pdf document type.
QUESTION 5
i. Create a folder name it USA
ii. Inside the folder USA create another folder and name it NEW
YORK
iii. Inside the folder NEW YORK create another folder and name it
NEW ROCHELLE
iv. Inside the folder NEW ROCHELLE create another folder and
name it FREE STATES
v. Inside the folder FREE STATES create another folder and name it
TEXAS
vi. Inside the folder TEXAS create a word document and name it
HOUSTON.
PRACTICE EXERCISE 4
QUESTION 1
Create the following folders and save them in the document part of your
computer
i. Create a folder and name it MARIE GORRET(use capital letters
both)
Inside the folder you create above create the other folders as follows
 KINAMPANDA
 RUVUMA

41
  SINGIDA
 MOSHI
 MUSOMA
 BUNDA
 TARIME
 KIGOMA
 CHALINZE
 MAILI MOJA
 CHATO
 BUHEMBA
 BUHARE
ii. Inside the folder KINAMPANDA create other folders name them
as NYIRAMBA,TATURU,SIMBITI,KISII and PARE.
iii. Inside the folder SINGIDA create other folders and name them
Hehe,Kamba,nyakyusa, kinga,bondei and fipa.
iv. Inside the folder MUSOMA create a folder and name it
KIABAKARI
v. Inside the folder KIABAKARI create sub folders and name them
as follows
Zanaki,ikoma,kurya,jita,kwaya,kerewe and haya.
vi. Inside the folder jita create the following Microsoft word files
mtani,malegesi,mafwiri,mwizarubi,nyamisango,nyabwire,nyambo
ga,nyakwesi
vii. Inside the folder CHATO create another folder name it Magufuli
and inside the folder Magufuli create another folder and name it
Janeth and then inside the folder Janeth create word document files
and name them as follows;-
Kahama,manzese,nyihogo,kongwa,mary and Teikwa.
viii. Create another folder name it Nyamisango, inside the folder
nyamisango create another folder and name it Kendrick, inside the
folder Kendrick create a word document file and name it
Ndaishime.

42
QUESTION 2
1. Open a word document and name it shambara and save it in the
document part of your computer
Write the words as follows
LIFE IS FULL OF BEAUTIFUL INSTINGS
LIFE IS FULL OF BEAUTIFUL INSTINGS
2. copy the above text and paste it into the word file named “KAZI”
and therefore save the file in the folder named “WORK”
3. create the folder in the document part of your computer
4. change the page color to orange.

QUESTION 3
open a new word document and save it in the desktop part of your
computer, name it UPENDO.
Write the following statement
Upendohauhusudu, haukosikuwanaadabu,
Huvumiliayote, hufadhiliyote,hautafuti mambo yake.
Answer the following questions
1. Insert a word watermark into the text write it “UPENDO WA
MUNGU”
2. Insert a picture watermark to your document.

43
TOPIC 3:
INTRODUCTION TO MICROSOFT EXCEL
DEFINITION
MICROSOFT EXCEL
Refers to the type of Microsoft office tool used for calculations and
graphical representations.

IT COMPRISES OF THE FOLLOWING ;-

1. ROWS- it lies horizontally of your worksheet
2. COLUMNS- it lies vertically of your worksheet
3. NAMEBOX-refers to the input box on the left of the formula bar
4. CELL- refers to the combination between row and column
5. FORMULA BAR- Refers to a place where you can enter data or
formulas on your worksheet
6. WORKSHEET- Refers to the collection of cells where you can
work or control data.
7. WORKBOOK- refers to the collection of worksheets

44
A FUNCTION IN EXCEL
Refers to a way used to perform calculations in excel using specific
values in a particular order
COMMON FUNCTIONS IN EXCEL
ADDITION/SUM
It is a function which is used to add or sum up things or items together.
FORMULA
=SUM(CELL1:CELL2) OR =SUM(NUMBER1,NUMBER2).
DIVISION
It is a function used to divide up things
FORMULA
=NUMBER1/NUMBER2
MULTIPLICATION
It is used to perform multiplication
FORMULA
=NUMBER1*NUMBER2
AVERAGE
It is used to get the average or mean results of things
FORMULA:
=AVERAGE(NUMBER1,NUMBER2)
OR
=AVERAGE(NUMBER1:NUMBER2)
MINIMUM NUMBER
It is used to get the smallest possible number
FORMULA
45
=MIN(NUMBER1,NUMBER2)
OR
=MIN(NUMBER1:NUMBER2).
MAXIMUM NUMBER
It is used to get the largest/maximum possible number
FORMULA:
=MAX(NUMBER1,NUMBER2)
OR
=MAX(NUMBER1:NUMBER2).
RANK
It is used to rank different things
FORMULA
=RANK(NUMBER 1, ref[order])
ROUND FUNCTION
It is used to round your work to the decimal places you want to have in
your work
FORMULA:
=ROUND(NUMBER,2)
This means round off the number to two decimal places
PERCENTAGE IN EXCEL
It is used to calculate the percentage of different items in excel
FORMULA:
=PART/TOTAL

HOW TO SORT DATA IN EXCEL

STEPS
46
 1. Select your data
2. Move your cursor up to the word “SORT”(left click using your
mouse)
3. Move your cursor down and select the word “CUSTOM
SORT”(left click using your mouse)
4. Choose how you want to sort
5. Finally click ok to sort

HOW TO DRAW A GRAPH IN EXCEL

STEPS
1. Create a table and include all the things to be included in the graph
2. Click on the word insert on the front tab
3. Move your cursor up to the word “CHART”
4. Choose the kind of chart you want to draw
5. Click on the chart and it will appear.
PRACTICE EXERCISE 1
QUESTION 1
1. Draw the following table
S/N NAMES TEST 1 TEST 2
1 MARTIN JAMES 45 90
2 KEVIN PETER 67 75
3 JACKSON JAMES 90 97
4 MARIA ALFRED 78 56
5 DICKSON PETER 64 89
6 DANIEL BADILI 26 18
7 ELVIN AYO 89 78
8 JUMANNE IDDY 54 55
9 MARTHA MVUNYI 78 80
10 SARAH DEOGRATIUS 89 26

47
 2. Add column for the total(sum) of TEST 1 and TEST 2(name it
TOTAL MARKS)
3. Calculate the average marks
4. Find the minimum number
5. Find the maximum number
6. Find the grand total of TEST 1
7. Find the grand total of TEST 2
8. Divide Test 1 over Test 2
9. Round off the answer obtained above to 2 decimal places

QUESTION 2
1. Draw the following table
NO QUANTITY ITEMS
1 1769 8
2 56 76
3 54 7
4 110 78
5 768 50
6 1008 456
7 789 89

2. Multiply quantity and items and obtain another column name it

PRICE
3. Draw a graph
PRACTICE EXERCISE 2
1. Create a folder in the desktop part of your computer and name it
KILIMO KWANZA
2. Inside the folder KILIMO KWANZA create a Microsoft excel file
and name it KIWANDANI
3. Inside the file KIWANDANI compute the following table
NAMES MATH ENGLISH KISW FRENCH BIOS TOTAL AVERAGE POSITION
MARKS

JEVINA 56 67 45 30 78
PAUL
MARTIN 76 87 34 23 60

48
 PETER
JUMANNE 65 89 23 45 90
ISAYA
MARY 90 89 89 90 80
KEJO
GRACE 75 90 90 90 98
LUKINDO
KALIST 76 80 64 78 45
GEORGE
PETER 65 80 80 54 90
CHARLES
NURU 98 90 100 98 98
JAMES

JENNIFER 7O 98 98 70 67
UGGY

ADAM 90 90 98 90 100
MAFWIRI

ELIAS 76 80 78 89 90
PAUL

JOVIN 89 90 78 60 43
JOEL

JOEL 90 90 90 90 90
MANGOMA

ERASTO 76 34 54 90 43
KONDI

MAJURA 100 56 75 76 89
JOSHUA

NEEMA 50 90 67 50 80
WAMENSA

NEHEMIAH 80 90 98 100 100

PETER

JOHN 56 75 43 50 50
MCHILA

4. Arrange the students in order from first to last.

5. Draw a bar graph
6. Draw histogram graph
PRACTICE EXERCISE 3
1. Prepare the following table.
NAMES MATH ENGLISH SCIENCE
JANE JOEL 78 87 90
JOHN DAVID 90 76 100
DAVID BOSCO 98 100 100
ANNA PETER 90 98 76

49
 2. Calculate the total marks for each student
3. Calculate the average for each student.
4. Calculate the students position using excel from the first to last.

TOPIC 4:
INTRODUCTION TO E-COMMERCE
DEFINITION
E-COMMERCE
Refers to electronic commerce.
Or
Refers to the process of buying and selling goods and services through
the internet.
Or
Refers to digital marketing
ORIGIN
It started after the evolution of IT
Example of common sites that are commonly engaged in e commerce
are like e-bay, kikuu, kupatana.com, Alibaba, bforward, SBT and many
other platforms.
DIFFERENCES BETWEEN E-COMMERCE AND
TRADITIONAL MARKETING
1. It is available 24/7- anyone has got access to the service regardless
of time compared to traditional marketing.
2. It saves time- it is more easy and simple to shop online rather than
to go into the traditional shop.
3. It is more convenient- it is because you can shop anywhere you
want just with the use of a device like mobile phone or computer.

50
 4. Wide options- the consumer gets chance to select whatever he or
she wants from the items available on the store.
5. It is reliable- it is because it is good in quality or performance

HOW TO VISIT ONLINE SHOP AND PURCHASE THINGS

STEPS
1. Visit google
2. Type the URL/address of the shop you want to visit e.g. amazon,
ebay, kikuu etc.
3. Choose among the website displayed to open it
4. Select the option “REGISTER” if it is the first time to visit and
you don’t have an account or login if you already have an account.
5. Fill in your personal details into the given fields to register
6. After you already have an account if you want to visit the website
select the word “LOGIN”

F IGURE 19 SAMPLE AMAZON PAGE

HOW TO PURCHASE THINGS ONLINE

STEPS

51
 1. Login onto the required website
2. Select the item you want to purchase from the search tab/menu
3. Choose an option of put to “CART”
4. Fill out your credit card details
5. Add your SHIPPING information/details
6. Therefore wait for the specified time given to you for the product
to be delivered

F IGURE 20 SAMPLE ALI BABA PAGE

HOW TO PURCHASE CAR ONLINE

The website specialized for selling Japanese used Vehicles/Cars are like
SBT,BFORWARD(BEFORWARD)
STEPS
1. Visit the website
2. Select the option “REGISTER” to register if you don’t have an
account
3. Fill in the particular details
4. Hence the account will be created
HOW TO SEARCH FOR A CAR OF YOUR CHOICE
STEPS
1. Visit the website e.g. bforward
52
 2. Type the name of the car you want to purchase from the list of cars
available
3. The type of car you want will display out in details
4. Click on the car to view out its details
HOW TO PURCHASE A CAR FROM BFORWARD
1. Login/select the car you want to purchase
2. Fill out your credit card information
3. Give out your shipping details
4. Wait for a reasonable time for the car to be delivered.

F IGURE 21 SAMPLE BEFORWARD PAGE

ADVANTAGES OF E COMMERCE
1. Faster buying/selling procedure as well as easy to find products
2. Buying and selling 24/7
3. More reach to customers, no theoretical geographic limitations
4. Low operational costs and better quality of services
5. No need of physical company set up
6. Easy to start and manage in business
7. Customers can easily select products from different providers
without moving around physically.

53
DISADVANTAGES OF E COMMERCE
1. Anyone good or bad can start a business (presence of bad sites
which eat up people’s money).
2. There is no guarantee of product quality
3. Mechanical failure can cause unpredictable effect on the total
processes
4. Many hakers /thieves on the internet, who look up for
opportunities to explore.

REVISION EXERCISE
1. Visit an online shop like amazon and try to purchase a leather
jacket
2. Visit kupatana.com and try to purchase an iPhone 7 128gb
3. Visit bforward website and try to purchase a car
4. Briefly explain the advantages of e commerce
5. Differentiate between traditional marketing and e commerce

54
TOPIC 5:
INTERNET AND EMAILS
INTERNET
Refers to the global network of computers
Or
It is a way in which computers are made to communicate
ORIGIN
It started from the US army and spread throughout the world
www- world wide web
BROWSER- refers to the software program that helps to connect your
computer with the internet
Computer without having any browser can not access the internet.
Examples of browsers are like;-
1. Mozilla firefox
2. Google chrome
3. Internet explorer
4. Opera mini
HOW TO CONNECT YOUR COMPUTER WITH THE
INTERNET
There are number of ways in which you can connect your computer with
the internet
1. WIRED CONNECTION
2. WIRELESS CONNECTION.

55
 1. WIRED CONNECTION
It is a way in which you can connect your computer to the internet using
a wire.
The type of wire to be used might be a data connection wire/cable that is
USB cable or Ethernet cable.
HOW TO CONNECT YOUR COMPUTER TO THE INTERNET
USING A USB WIRE FROM THE SMARTPHONE (ANDROID
PHONES)
STEPS
1. Turn on the data on your smartphone
2. Go to settings on your phone
3. Connect your wire from the phone to the computer
4. Click on the word settings on your phone
5. Click on the word “Hotspot and tethering”
select USB tethering
6. The internet connection will display on your computer
2. WIRELESS CONNECTION
Refers to a way you can connect your computer to the internet without
using a wire
Hence it uses sensors like wi-fi(wireless fidelity).
HOW TO CONNECT YOUR COMPUTER TO THE INTERNET
USING A WIRELESS NETWORK (USING ANDROID PHONES)
STEPS
1. Make sure your smartphone is connected to the internet
2. Go to the setting tab on your mobile phone and select the word
“mobile hotspot”
3. Turn on the mobile hotspot
4. Therefore it will display on your computer with its name and
demand you to put/write a password if necessary

56
NB:
 It is possible to set up the name of your network
 The wi-fi network can connect up to 10 computers maximum
 It is possible to limit the number of users of your network
depending on the scope.
WEBSITE
Refers to the number of web pages that are linked together
Examples of websites are like;-
www.tcu.go.tz(TCU)
www.udom.ac.tz(UDOM)
www.vodacom.co.tz(VODACOM)
GOOGLE
It is a website referred to as a “SEARCH ENGINE”
It is through Google where most of the information you want to get from
the internet are found.
ACADEMIC INTERNET USES
HOW TO DOWNLOAD A ‘PDF’ FILE FROM THE INTERNET
STEPS
1. Make sure your computer is connected to the internet
2. Go to the browser and open it
3. Open the search engine/Google
4. Type the kind of document you want to download “make sure you
end up with the file extension pdf”
Example
Ufugaji wa kuku pdf
HIV/AIDS pdf
Ufugaji wa samaki pdf

57
 5. Select the necessary tab from the given options and hence the
document will display itself

6. Click on the option “download” or “save”

7. Hence the document will be displayed
8. Save your work and continue
NB: this applies the same to the file extension of file ending with “docx”
or “document file”.
HOW TO DOWNLOAD A PICTURE FROM THE INTERNET
STEPS
1. Make sure your computer is connected to the internet
2. Go to Google and type the type of picture you want to download
Example; HD PICTURE OF COMPUTER
3. Press the enter key on your keyboard
4. Select from the “TAB”/ website from the available ones and open
it
5. Right click on the picture and move your cursor up to the word
“SAVE AS” (left click using your mouse)
6. Choose a place where you want to save your work and write the
name of your picture
7. Finally click the word “Save” to save your work.
HOW TO DOWNLOAD A VIDEO FROM THE INTERNET
There are 2 ways on how to do this
1. Use the video downloader
2. Save directly from the internet
USE OF VIDEO DOWNLOADER
It is a method used to download videos from video downloader like
YTD, online downloaders and many others.

HOW TO DOWNLOAD A VIDEO USING DOWNLOADER

58
STEPS
1. Open the video downloader
2. Copy the video address/url and paste it there
3. Select the option “download” to start and hence it will start to
Download.
SAVE DIRECTLY FROM THE INTERNET
It is another way used to download videos from the internet
STEPS TO FOLLOW
1. Go to YouTube
2. Type the video clip you want to download from the internet
e.gwww.ss.........com
3. the link will open the video in another tab and hence it will give
you option to download
4. click the option “download” and it will download itself
NB:
YOUTUBE-It is a kind of website used purposely for downloading and
uploading video clips.

IMPORTANCE OF THE INTERNET

1. Electronic mail i.e e-mail
2. Research

59
 3. Downloading files
4. Uploading files
5. Discussion groups example team viewer app, zoom
6. Interactive games
7. Education and self improvement.eg online courses
8. Friendship and dating e.g social media like face book,
whatsapp,Instagram
9. Electronic magazine and newspaper
10. Job hunting
11. Shopping.
E-MAIL
Electronic mail
Or
refers to the kind of mail that is sent through electronic means
It is different from postal mail because it is more reliable and accessible
compared to normal/postal mail
Or
Email refers to the process of exchanging mail between people using
electronic devices such as phone and computer
Example of mail services companies include yahoo mail, Gmail,
Hotmail etc.

HOW TO CREATE A NEW E-MAIL ON YOUR

COMPUTER/PHONE
STEPS TO FOLLOW
1. Make sure your phone or computer is connected to the internet
60
 2. Go to Google/search engine
3. Type the word “sign up “with Google or any other mail service
company
4. Select one among the options from the website displayed
5. Choose the option “CREATE”AN ACCOUNT
6. Fill in the particular fields needed
7. Click on the “I AGREE” icon and your e-mail will be created
successfully.
NB:
Inorder for you to view the mail/go to mail click the word “GMAIL”
Remember your login credentials “PASSWORD & USERNAME”
NB:
PASSWORD- easy to remember, difficult to guess
HOW TO WRITE A NEW E MAIL
STEPS
1. Sign in/login with your email company either yahoo or Gmail
2. Move your cursor up to the word “COMPOSE” and click it
3. A new tab will appear, fill in the necessary information
NB:
Click the “SEND” option to send your e-mail.

E-MAIL ADDRESS FIELDS

To: write the e-mail address of the primary recipient
C.C- stands for the word “Carbon Copy”
Here you put email addresses of people whom you want to forward the
mail to the other recipients and know that the mail is forwarded
61
B.C.C- BLIND CARBON COPY. It sends message to large number of
recipients but the recipients can never be aware that the message is for
waded
From- it contains the author of the message/one who wrote the message
Body- refers to the sum of the message contents
ATTACHMENTS
Refers to any file sent along with e-mail.
HOW TO ATTACH A FILE IN AN E-MAIL
STEPS
1. Open the mail/Gmail
2. Click the word “ATTACH”(left click using your mouse)
3. Choose the place where you want to take your file
4. Click on the file or any other attachment
5. Click on the word “OK” to attach
PRACTISE EXERCISE 1
1. Briefly explain the importance of the internet
2. Define the following terms
 Email
 Internet
 www
 browser
3. differentiate between wired connection vs wireless connection

PRACTICE EXERCISE 2
QUESTION 1
a) Write an email and send it to the address below
b.mtani94@gmail.com
the subject of the mail should be
“LIFE IS SHORT”

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In the body write the following;-
Dear sir;
I sincerely acknowledge your presence and taking into
consideration that life is a gift.
Yours faithfully;
(write your name)
b) Attach a pdf file to the mail and send it.
QUESTION 2
1. Write an email and send it to the address below
b.mtani94@gmail.com
Choose any subject of your choice
2. Write an email and send it to the address below
b.mtani94@gmail.com
3. Attach a cover letter for a job post of “CLINICAL OFFICER AT
ARUMERU HOSPITAL”
NB: the cover letter should be a pdf file.

PRACTICE EXERCISE 3
1. Write an e mail to the following address
b.mtani94@gmail.com
2. send blind carbon copies to the email address below
Neemapaul104@gmail.com
eligirene@gmail.com
3. attach the following to the e-mail
 official letter(saved in pdf)
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  cv(saved in pdf file format)
 attach pictures whenever necessary

TOPIC 6:
INTRODUCTION TO MICROSOFT PUBLISHER
MICROSOFT PUBLISHER
Refers to the creative part of Microsoft office.
It is used to design variety of documents like
 Flyers
 Brochures
 Invitation cards
 Business cards
CHARACTERISTICS OF A GOOD DESIGN

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 1. Alignment- placement of text and graphics so that they can line up
on the page
2. Balance- it is used to make sure the elements are evenly distributed
on the page
3. Whitespace- it refers to the space on the design which has nothing
on it
4. Unity- make sure all objects and pieces are distributed together
5. Simple- it should never be complex
6. Visible- it is easy to read

INVITATION CARD
Refers to the cards purposely created for variety of invitations such as
wedding, send-off, kitchen party, birthday party, graduation and many
other ceremonies.
The type of invitation card that we will learn in our course is the
wedding invitation card

HOW TO CREATE A WEDDING INVITATION CARD

STEPS
1. Open the Microsoft publisher app on your computer
2. Move your cursor up to the word “blank document”
3. Left click using your mouse
4. Save your work
5. Select the textbox to start writing words
6. Insert pictures whenever you find it necessary
CONTRIBUTION CARD
This refers to the type of cards created purposely for contribution like
wedding, send-off, kitchen party, graduation and many other
ceremonies.
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The type of contribution card we will design in our course is wedding
contribution card.
HOW TO CREATE A WEDDING CONTRIBUTION CARD
STEPS
1. Open Microsoft publisher app on your computer
2. Move your cursor up to the word “Blank”
3. Left click on the word “blank” using your mouse
4. Save your work
5. Select the textbox to start writing words
6. Insert pictures whenever you find it necessary.

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F IGURE 22 INVITATION CARD

BRONCHURE

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Refers to an informative paper used for marketing and advertisement
HOW TO CREATE A BRONCHURE USING PUBLISHER
STEPS
1. Open Microsoft publisher app on your compouter
2. Move your cursor down and select the word BRONCHURE
3. Left click using your mouse and select one from the available
templates
4. Choose the word CREATE to start editing the template
5. Save your work
6. Insert pictures and edit accordingly with regards to the instructions
given on the template

F IGURE 23 BRONCHUR

FLYER

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Refer to the document created purposely for wide distributioin and
usually posted in public areas.
HOW TO CREATE/DESIGN A FLYER IN MICROSOFT
PUBLISHER
STEPS
1. Open the Microsoft publisher app on your computer
2. Move your cursor down and select the word FLYER
3. Click on the word flyer (left click using your mouse) to create it
4. Save your work
5. Edit the template accordingly

F IGURE 24 FLYE

BUSINESS CARDS

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Refers to cards created purposely for business identity like companies,
personal businesses. It contains vital information about a given business.
HOW TO CREATE BUSINESS CARD USING MICROSOFT
PUBLISHER
STEPS
1. Open Microsoft publisher app on your computer
2. Move your cursor down and select the word “MORE
TEMPLATES”
3. Move your cursor down and select the word “BUSINES CARD”
4. Click on the word “BUSINESS CARD”(left click using your
mouse)
5. Move your cursor down and choose the design of business card
you want to create(click it, left click using your mouse)
6. Save your work
7. Edit the template accordingly

F IGURE 25 BUSINESS CARD

PRACTICE EXERCISE 1

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 1. Create a wedding invitation cards
2. Create a bronchure about BENSON COMPUTERS COMPANY
located at ARUSHA
3. Create a flyer about ELECTIONS “VOTE FOER MAGUFULI”
4. Create any business card of your choice
PRACTICE EXERCISE 2
1. Create a wedding contribution card(kadiyamchangowaharusi)
2. Create a bronchure about CRDB BANK MOROMBO
3. Create a flyer about coconut oil
4. Create a business card of your choice.
PRACTICE EXERCISE 3
Design an invitation card with the given information
Familiayamr&mrsFortunatusMasamakiwakibaha,
pichayandegewanayofurahakubwakukualika
prof/Dr/mhe/Arch/Rev/Mr/Mrs/Miss…………………………………
Katika harusiyakijanawaompendwa MAFURU PETER MASAMAKI
anayetarajiakufungandoasikuyajumamositarehe 16/11/2020 katika
kanisa la TAG-KIBAHA, PICHA YA NDEGE.
Uwepowakonimuhimu sana ukiwa kama nduguwakaribu.
Fikanakadiyakoukumbini.
MAWASILIANO
MWENYEKITI 0786 768900
KATIBU 0723 456789
Use decorations whenever you find it necessary

TOPIC 7:
INTRODUCTION TO MICROSOFT POWERPOINT
MICROSOFT POWERPOINTS
It is used to create beautiful slides or presentations
HOW TO CREATE SLIDES IN MICROSOFT POWERPOINT
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STEPS
1. Open Microsoft PowerPoint
2. Choose the kinds of slides you want to prepare from the available
templates
3. Click on the slide(left click using your mouse) and choose the
word “CREATE”
4. Save the slide
5. Start working out the slides.
HOW TO ADD A NEW SLIDE IN MICROSOFT POWERPOINT
STEPS
1. Right click on the current slide
2. Move your cursor up to the word “NEW SLIDE”
3. Click on the word “NEW SLIDE”(left click using your mouse)
Therefore the new slide will appear
HOW TO DUPLICATE A SLIDE
STEPS
1. Click on the slide you want to duplicate(left click using your
mouse)
2. Move the cursor down and choose the word “DUPLICATE”
3. Click on the word “DUPLICATE”(left click using your mouse)

HOW TO DELETE A SLIDE

STEPS
1. Select the slide you want to delete
2. Click on the slide you want to delete(right click using your mouse)
3. Move your cursor down and choose the word “DELETE”

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 4. Click on the word “DELETE”(left click using your mouse to
delete)
HOW TO INSERT A PICTURE IN A SLIDE
STEPS
1. Select the slide which you want to insert a picture
2. Move your cursor up to the word “INSERT”on your tab menu
3. Click on the word “INSERT” (left click using your mouse)
4. Choose where you want to get your pictures from, either this
PC/COMPUTER or online
5. Select the picture you want to insert
6. Finally click on the word insert to insert your picture(left click
using your mouse) and adjust accordingly
HOW TO INSERT A VIDEO IN YOUR SLIDE
STEPS
1. Select the slide in which you want to insert the video
2. Move your cursor up to the word “INSERT’ (left click using your
mouse)
3. Select the word “VIDEO” and click it(left click using your mouse)
4. Choose where you want to upload your video from, either from the
internet/online or on the computer
5. Select the video you want to insert
6. Click on the word “INSERT” left click using your mouse
Then the video will appear.

TERMINOLOGIES IN MICROSOFT POWERPOINT

SLIDE SHOW- Helps you to view the complete slide

HOW TO PUT TRANSITIONS TO YOUR SLIDE

STEPS
1. Select the slide in which you want to put the TRANSITIONS

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 2. Move your cursor up to the word “TRANSITIONS”(left click
using your mouse)
3. Choose the kind of transition you want to put into your slide
4. Click on the transition and it will appear on the slide.
COMMON TRANSITIONS ARE;-
 Fade
 Push
 Wipe
 Split
 Reveal
 Cut
PRACTICE EXERCISE 1
1. Create a folder in the desktop part of your computer and name it
“DOMESTIC TOURISM”
2. Inside the folder “DOMESTIC TOURISM” create a Microsoft
powerpoint file and name it “UTALII” and write about
TOURISM(atleast 10 slides)

PRACTICE EXERCISE 2
1. Create a new folder in the document part of your computer name it
“MIKIMIKIKI”
2. Inside the folder MIKIKIMIKIKI create Microsoft power point
files and name them as follows
Majanga- it should be about HIV/AIDS
Maafa- it should be about COVID-19

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 Maarifa –it should be about COMPUTERS
Insert pictures and video files whenever necessary
NB; maximum number of files 10, mimimum 6 slides
PRACTICE EXERCISE 3
1. Create a new folder in the desktop part of your computer and name
it MATUNDA
2. Inside the folder MATUNDA create a Microsoft powerpoint file
and and name them as follows
Maembe- it should be about mangoes fruits only
Machungwa- it should be about orange fruits only
Maparachichi- it should be about avocado fruits only
Insert pictures and videos files whenever necessary
NB; maximum number of files 10, mimimum 6 slides

“IF YOU THINK THAT EDUCATION IS EXPENSIVE, TRY

IGNORANCE”

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