How to Record Narration for your PowerPoint Presentation

1. Once you have created your slides and set up any animations you want, go to the Slide Show
tab, click Record Slide Show select either
a. Record from Beginning to begin recording from the beginning of the presentation or,
b. Record from Current Slide to begin recording from the slide you are currently on.
2. If you’ve previously recorded narrations/timings that you’d like to clear, you can select Clear and
choose one of the options there.

3. The Record Slide Show view will open.

a. To begin recording, click the red record button in the top left corner of the screen.
b. Record your narration, click to proceed to the next animation/slide or use the arrows on
the side to go to the next animation/slide.

c. You can also use the pen and highlighter tools to indicate things on your slides. These
will appear in time with your narration when they were recorded.
Note: If you are using the pen/highlighter/eraser tools you will need to use the arrow button to go to

the next animation/slide.

Note: Audio won't record when slide transitions happen so let these play first before you start
speaking.

d. While your narration is being recorded the record button will change into a pause
button. You can use this to temporarily pause your recording, then click the record
button again when you want to continue with your narration.

e. Use the Stop button to end your narration.

f. Use the Replay button to review you recording.
g. Once you reach the end of the slideshow you will see a blank, black slide and a note at
the bottom to saying “End of slide show. Click to exit.” Click to end your recording.

How to Remove Recordings

A sound icon appears on a slide to show when a recording is available.

1. The best way to remove your narration and timings is to go to the slide show tab, click on
Record Slide Show, select Clear and choose on of the available options:
a. Clear Timing on Current Slide - to delete timings on the current slide.
b. Clear Timings on All Slides - to delete timings from all slides at once.
c. Clear Narration on Current Slide - to delete narration on the current slide.
d. Clear Narration on All Slides - to delete narration on all slides at once.
You can also remove the narration by

a. deleting the sound icon on each slide, or

b. from within the Record Slide Show view using the Clear option

Note: This only removes the audio but not timings or markings on your slides

How to Save Your Presentation

1. Select File > Save As.
2. Select where you'd like to save your presentation to.
3. Under Save as type, select the dropdown arrow and then select PowerPoint Show.

4. Select Save.
How to Add Captioning to Your Slideshow
PowerPoint lets you present with real-time, automatic captions or subtitles. Unfortunately, there is
currently no saved record of the captions/subtitles. However, a video recording of the presentations
(with live subtitles) can be made.

Set up Captions and Subtitles

1. On the Slide Show ribbon tab, check Always Use Subtitles and select Subtitle Settings. Select
your Spoken Language, Subtitle Language (PowerPoint will auto translate if you choose a
different subtitle language), and placement of the subtitles (default is Bottom (Overlaid).

a. You can also turn subtitles on/off and access the settings from the Presenter and Slide
Show views by right clicking anywhere in the Presenter or Slideshow views and using
the option in the context menu or these buttons to toggle subtitles on and off
and select options.
b. More information on how to use subtitles:
i. Present with real-time, automatic captions or subtitles in PowerPoint
ii. Video: Live captions & subtitles

How to Record Your Subtitled Presentation

Once you have completed the steps above to turn on subtitles, you will need to create a screen
recording to record your subtitled presentation.

1. On the Insert tab of the ribbon, select Screen Recording.

a. When you click Screen Recording, your PowerPoint window may minimize itself, click on
it on the Windows taskbar to reopen.
2. Click Select Area and select the area you want to record.
 a. PowerPoint automatically records the audio and the mouse pointer, so by default those
options are selected on the control dock. To turn them off, deselect Audio (Windows
logo key+Shift+U) and Record Pointer (Windows logo key+Shift+O).
3. Go to the Slide Show tab of the ribbon and select From Beginning (or From Current Slide if you
only want to record from your current slide).

4. Ensure the correct Slide Show view is within the area you’ve selected in step
5. Click Record (Windows logo key+Shift+R).

Tip: Unless you pin the Control Dock to the screen, it will slide up into the margin while
you record. To make the unpinned Control Dock reappear, point the mouse cursor at
the top of the screen.
a. To control your recording:
i. Click Pause to temporarily stop the recording (Windows logo key+Shift+R).
ii. Click Record to resume recording (Windows logo key+Shift+R).
iii. Click Stop to end your recording (Windows logo key+Shift+Q) (shown below).
6. Narrate your slideshow as you click through the slides, your captions/subtitles will be
automatically generated and appear on the screen as you narrate.
7. When you are finished recording, you can save your presentation: File > Save. The recording will
be embedded on the slide where you started the recording.

To save the recording itself as a separate file on your computer, right-click the picture on the
slide that represents the recording and select Save Media as. In the Save Media As dialog box,
specify a file name and folder location, then click Save. This will save your presentation as a
video file (mp4).

Tip: Right clicking on the recording will also give you additional options to trim and style your
video. These options appear above the content menu.

For additional information, see Record your screen in PowerPoint.