OCCUPATIONAL HEALTH & SAFETY MANAGEMENT

SYSTEM MANUAL

(BASED ON ISO 45001:2018)

COPY NO.1

DOC. No.PAC/OH&SMM-01

ISSUE NO.1, Dated 30/01/2019

This manual is developed in Accordance with ISO 45001:2018Standard satisfying its requirements
to implement an Occupational Health & Safety Management System.

Page 1 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

SECTION # DESCRIPTION PAGE#

OH&S-00 Cover Page 1

OH&S-01 Table Of Contents 2
OH&S-02 Amendment History 3
OH&S-2.1 List of Abbreviations 4
OH&S-03 Company Profile 5
OH&S-04 Context of The organization 6
OH&S-05 Leadership and worker participation 7
OH&S-06 Planning 8
OH&S-07 Support 12
OH&S-08 Operation 14
OH&S-09 Performance Evaluation 16
OH&S-10 Improvement 18
Annexure 1 External & Internal Issues Records
Annexure 2 Needs & Expectation of Interested Parties Records
Annexure 3 OH&S Policy Records
Annexure 4 Organization Chart Records
Annexure 5 List of Legal & Other Requirements Records
Annexure 6 OH&S Objective and action plan Records
Annexure 7 Employee Competency Criteria Records
Annexure 8 Communication Matrix Records
Training Attendance Sheet Records
Internal Audit Plan Records
Minutes Of Management Review Records
Internal Audit Report Records
Non-conformances Summary Register Records

Prepared & Verified by Authorized by

Issue Rev. Description of
Date
No. no. Change
Name Signature Name Signature

Page 2 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

Initial Release of
01 00 30/01/2019
Document

AMENDMENT HISTORY

LIST OF ABBREVIATIONS

Page 3 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

SL NO ABBREVIATION EXPANSION

Page 4 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

1 CA CORRECTIVE ACTION

3 FIN & ADMIN FINANCE & ADMINISTRATION

4 GM GENERAL MANAGER

5 HR HUMAN RESOURCES

6 MR MANAGEMENT REPRESENTATIVE

7 MRM MANAGEMENT REVIEW MEETING

8 MD MANAGING DIRECTOR

9 OEM ORIGINAL EQUIPMENT MANUFACTURER

10 PAC PARAMOUNT AUTO COMPONENT

11 OH&S OCCUPATIONAL HEALTH & SAFETY

12 OH&SMS OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEM

OCCUPATIONAL HEALTH & SAFETY MANAGENT SYSTEM

13 OH&SMM
MANUAL

14 REV REVISION

Page 5 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

1. Company Profile

PAC was established in the year 2005 in rural areas of Rajasthan in district of Udaipur with business
objective of supplying quality sheet metal components to OEMs in the automotive sector as per the
requirement of customers. The company has grown over the years and has developed additional
capacities for manufacturer and supply of machined auto components. Currently, the total manpower on
roll is 85 and the operations are carried out on single shift basis.

The Purpose of this OH&SM manual is to clearly identify and describe the following:

 The organization.
 Demonstration of Occupational health & Safety management system to all interested parties
 Core and Supporting Business processes.
 The Sequence and Interaction between processes.
 The methods for planning and controlling process activities and related documentation.
 Responsibilities and Authorities to implement and maintain OH&MS.
 Relevant ISO 45001:2018requirements.

Vision
We aim at becoming a Leading manufacturer and supplier of auto components to reputed OEMs

Mission
We are dedicated to quality and well-being of our workforce and all stake holders

Culture
Paramount Auto Components is committed to providing healthy and positive work environment
that is conductive to the working with over- all career Development. A shared commitment among
all the members of the community to respect each person’s worth, dignity and well-being is our
Motto.

4.0CONTEXT OF THE ORGANIZATION

PARAMOUNT AUTO COMPONENTS has determined the external and internal issues to achieve
the intended result(s) of its OH&S management system and to continually improve the effectiveness
of OH&SMS in accordance with the requirements of ISO 45001:2018
Page 6 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

Relevant external and internal issue (Refer Annexure 1)

The scope of the registration is determined as;

Manufacturing and supply of sheet metal and machined components for automotive applications as
per customers’ requirements

Site: Jhamarkotra,Udaipur-313015
Rahasthan,India

5. LEADERSHIP

5.1 LEADERSHIP AND COMMITMENT

PARAMOUNT AUTO COMPONENTS Top Management demonstrate the leadership and

commitment with respect to the OH&S management system through,

Page 7 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

 Taking overall responsibility and accountability for the prevention of work-related injury
and ill-health, as well as the provision of safe and healthy workplaces and activities
 Ensuring that the OH&S policy and related OH&S objectives are established and are
compatible with the strategic direction of PAC
 Ensuring the integration of OH&S management system requirements into the PAC business
process
 Ensuring that the resources needed to establish, implement, maintain and improve the
OH&S management system are available
 Ensuring that the OH&S management system chive its intended outcome(s)
 Protecting workers from reprisals when reporting, incidents, hazards, risk and opportunities
 Supporting the establishment and functioning of health and safety committees

5.2 OH&S Policy

The Top Management of PAC has established an OH&S Policy that;

- includes commitment to provide safe and healthy working conditions for the prevention of work-
related injury and ill health and is appropriate to the purpose,size and context of the PAC and the
specific nature of its OH&S risks and OH&S opportunities;
- provides a framework for setting the OH&S objectives
- includes a commitment to fulfill legal requirements and other requirements
- includes a commitment to eliminate hazards and reduce OH&S risks
- includes a commitment to continual improvement of the OH&S management system
- includes a commitment to consultation and participation of workers and where they exist, workers
representatives
Refers: OH&S Policy (Annexure 3)

5.3 Organizational Roles and Responsibilities

The Top management of PAC has ensured that the responsibilities and authorities for relevant roles
within the OH&S management system are assigned and communicated at the levels within the
organization and maintained as documented information.

Refers: Organization Chart (Annexure 4)

Page 8 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

5.4 Consultation and participation of workers

The Top management of PAC has ensured that a process for consultation and participations of workers
at all applicable levels and functions, and where they exist, workers representative, in the development,
planning, implementation, performance evaluation and actions for improvements of the OH&S
management system

To ensure consultation and participations of workers, top management of PAC has constituted a safety
committee, which comprises of workers including non-managerial level and their representative. The
management has mandated that the safety committee meets every 1st& 3rd Saturday of every month.
The suggestions, recommendations are forwarded to the management for addressing the issues. Issues
raised in the safety committee meeting is further presented in management review meeting with the
status of action taken

6 Planning

PAC has considered issues referred to in the context, requirements of interested parties and scope of the
OH&S Management system to ensure the following;

- give assurance that the OH&S management system can achieve its intended outcome(s)
- prevent, or reduce undesired effects
- achieve continual improvement
6.1.2 Hazard Identification and assessment of risk and opportunities

6.1.2.1 Hazard identification

PAC has established, implemented and maintains a process for hazard identification that is ongoing and
proactive. The following has been taken into account for identifying hazards

-The way work is organized

-Routine & non-routine activities
-Condition of infrastructure, equipment, materials, substances and physical condition of workplace
-human factors
-how work is performed

Page 9 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

-Past relevant incidents, internal or external to the organization, including emergencies and their causes
-People those who has access to the workplace including visitors and contractors
-People in the vicinity of the workplace who can be affected by the activities of the organization
-workers at a location not under the direct control of the organization
-Design of work areas, adaptation to the needs and capabilities of the workers involved
-actual or proposed changes in the organization

6.1.2.2 Assessment of OH&S risks and other risk to the OH&S management system
PAC has established, implemented and maintains a process to
-assess OH&S risk from the identified hazards, while taking into account the effectiveness of existing
controls
-determine as assess the other risks, related to the establishment, implementation, operation and
maintenance of the OH&S management system

6.1.2.3 Assessment of OH&S opportunities and other opportunities for the OH&S management
system

The PAC has established, implemented and maintains a process to assess;

-OH&S opportunities to enhance OH&S performance, while taking into account planned changes to the
organization, its policies, its processes or its activities and;

6.1.3 Determination of legal requirements and other requirements

The PAC has established, implemented and maintains a process(s) to;

Determined and have access to up-to-date legal requirements and other requirements that are applicable
to its hazards OH&S risks and OH& management system

The legal & other requirement applicable to the OH&S management system of PAC is maintained as
documented information

Page 10 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

Refers: (Annexure 5 List of Legal and other requirements)

6.1.4 Planning Action

PAC has planned the action to

-address the risks and opportunities

-address legal requirements and other requirements

And has taken into account the hierarchy of controls and outputs from the OH&S management system
when planned the action

6.2 OH&S Objectives and planning to achieve them

PAC has established OH&S objectives at relevant function and level in order to maintain and
continually improve the OH&S management system and OH&S performance

The OH&S objective set by the PAC is ;

-consistent with the OH&S Policy
-Is measurable
-Taken into account the applicable requirements

Refers (Annexure 6 OH&S Objective & Action Plan)

6.2.2 Planning to achieve OH&S Objectives

PAC while planning how to achieve its OH&S Objectives, has determined
-What will be done
-What resources will be required

Page 11 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

-Who will be responsible

-When it will be completed

The OH&S objective has maintained documented information for OH&S Objective
Refers (Annexure 6 OH&S Objective & Action Plan)

7. Support
7.1 Resources
PAC has determined the resources needed for the establishment, implementation, maintenance and
continual improvement of the OH&S management system

7.2 Competence
PAC maintains documented evidence against the competence required for OH&S Management
Systems
Refers (Annexure 7 Employee Competency Criteria)
Refers (PAC-HR-01 Training Attendance Sheet)

7.4 Communication
PAC has established, implemented and maintains the process needed for the internal and external
communications relevant to the OH&S management system, including determining;
-on what it will communicate
-when to communicate
-with whom to communicate internally among various levels and functions of the organization, among
contractors and visitors to the workplace, among other interested parties taking into consideration the
diversity aspects. Considering the requirement of the standard a communication matrix has been
established by top PAC
Page 12 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

Refers: Annexure 8 Communication Matrix

7.5 DOCUMENTED INFORMATION

7.5.1 GENRAL

The PARAMOUNT AUTO COMPONENTS establish the documented information required by the
international standard and necessary for the effectiveness of the OH&S management system.

PARAMOUNT AUTO COMPONENTS establish and maintains documented procedures to control all
documents and data, that affecting OH&S of service or work flow and are itemized on suitable registers
and lists. This include OH&SMS manual, OH&S procedures, OH&S forms and external origin
reference documents such as general specifications, terms, conditions, standards (national,
international, customers), as applicable.

7.5.2 CREATING AND UPDATING

Documents are controlled as per OH&S requirements so that the information on them is accessible,
legible and suitably maintained. Documents are reviewed and approved prior to release and only the
latest versions are available to users.

7.5.3 CONTROL OF DOCUMENTED INFORMATION

PARAMOUNT AUTO COMPONENTS will have the controlled documented system for the OH&S
management documents.

Page 13 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

PARAMOUNT AUTO COMPONENTS will have control to ensure the documents is

 Available and suitable for use, where and when it needed

 Adequately protected from loss of confidentiality, improper use and loss of integrity.

PARAMOUNT AUTO COMPONENTS will address the control of documented information by having
control for

 Distribution, access, revision, retrieval and use

 Storage and preservation, including preservation of legibility
 Version control
 Retention and disposition

8 OPERATION
8.1 OPERATIONAL PLANNING AND CONTROL
8.1.1 GENERAL
PAC maintains processes needed to meet requirements of OH&S management systems, and to
implement the actions determined by
-Establishing criteria for the processes;
-Implementing control of the processes in accordance with criteria
-Maintains work instructions and retains other documented information to the extent necessary to
have confidence that the processes have been carried out as planned
-Adapting work to workers

8.1.2 ELIMINATING HAZARDS AND OH&S Risks

PAC will report any hazard
8.1.3 MANAGEMENT OF CHANGE
PAC maintains a process of controlling any changes which affect the OH&S Management system.
The consequences of unintended changes are reviewed. Changes pertaining to locations &
surroundings, equipments, work conditions etc. are implemented in controlled manner
Page 14 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

8.1.4 PROCUREMENT
8.1.4.1 GENERAL

PARAMOUNT AUTO COMPONENTS has setup the well-established system to ensure conformity to
OH&S management system

8.1.4.2 CONTRACTOR

PAC has well defined procurement procedure for coordinating with contractor to identify hazards and to
assess and control the OH&S risks arising from

-The contractor’s activities and operations that impact the organization

-The organizations activities the contractors work

-The contractor’s activities and operations that impact other interested parties in the workplace

-A permit to work is mandatory for all contractors to carry out any work inside the PAC Premises

PAC has ensured proper control over contractors’ activities at different stages

a) Before start of the work

b) During the work

c) When the work is completed

8.1.4.2 OUTSOURCING

PAC has outsourced certain activities and the work will be done according to the contractor procedure

8.2 EMERGENCY PREPAREDNESS

PARAMOUNT AUTO COMPONENTS establish, implement and maintain the Emergency Response
procedure and plan to address the potential Emergency situation and responses of the workers during
such Emergency situation.
Page 15 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

PARAMOUNT AUTO COMPONENTS inform to the interested parties like emergency service during
emergency and planning for Mock drill to test the procedure effectiveness, i.e. how people respond
during the emergency situation.

PARAMOUNT AUTO COMPONENTS will periodically review and where necessary, revise the
emergency preparedness and response procedure and maintain the documented information of the same.

9PERFORMANCE EVALUATION

9.1 MONITORING, MEASUREMENT, ANALYSIS AND PERFORMANCE EVALUATION

9.1.1 GENERAL

PAC has established and maintains a process for monitoring, measurement, and analysis and
performance evaluation and has determined what has to be monitored and measured, including

-The extent to which legal requirements and other requirements are fulfilled

-Its activities and operations related to identified hazards, risks and opportunities

-Progress towards achievement of the organizations OH&S objectives

-Effectiveness of operational and other controls

PAC shall maintain documented information pertaining to;

-Results of monitoring, measurement, analysis and performance evaluation

-On the maintenance, calibration or verification of measuring equipement

9.1.2 EVALUATION OF COMPLIANCE

PAC maintains a process of evaluating compliance with legal requirements and other requirements
record of compliance evaluation is maintained

Refers (Annexure 5 List of legal and other requirements)

9.2 INTERNAL AUDIT

Page 16 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

Internal OH&S audits are conducted to ensure ongoing compliance with requirements of the company’s
OH&S policies and procedures. Audit requirements include the company’s OH&S Manual, as well as
contractual requirements or regulatory authorities, as applicable. Records of the Audits and its results
are maintained.

9.3 MANAGEMENT REVIEW

Management shall review OH&S management system minimum once in a year to ensure its continuing
suitability, adequacy and effectiveness meetings. The agenda for management review shall be

-The status of actions from previous meeting

-Changes in external issues that are relevant to the OH&S management system, including;

o The needs and expectation of interested parties

o Legal requirements and other requirements

o Risk and opportunities

-The extent to OH&S Policy and OH&S objectives have been met

-Adequacy of resources for maintaining an effective OH&S management system

-Relevant communication from interested parties

-Opportunities for continual improvement

The output of management review shall be communicated to the top management

10. IMPROVEMENT

10.1 GENERAL

It is the goal of the management to continually improve the effectiveness of the OH&S management
system through the use of the policy, objectives/KPI’s, audit/Inspection results, analysis of data,
corrective and preventive actions, management meetings and other improvement opportunities.
Page 17 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

PARAMOUNT AUTO COMPONENTS monitors the implementation of improvement activities and

evaluates their effectiveness.

10.3 CONTINUAL IMPROVEMENT

PARAMOUNT AUTO COMPONENTS Management with the slogan of continually Improve the
OH&S Management system ensures the suitability, adequacy and effectiveness. Top management
periodically and consider the result of analysis, evaluation and output from Management meetings to
identify the needs or opportunities as a part of continual Improvement.

ANNEXURE 1

INTERNAL AND EXTERNAL ISSUES

INTERNAL ISSUES
ISSUES RISK OPPORTUNITY

Competence of Workers Lack of competency may lead to Develop skilled manpower

accidents through training

Communication (Language) Language barrier may lead to Develop safety instructions in

lack of understanding safety local language
instructions

Safety Culture Improper or lack of use of PPE Enhance safety culture by

training

Housekeeping Improper house-keeping may Develop workplace standard in

lead to accidents accordance with 5S

Page 18 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

methodology

EXTERNAL ISSUES
ISSUES RISK OPPORTUNITY

Changing requirement of customers for Risk of losing customers Develop new technology in
products with extra safety features manufacturing

Legal Requirements Non-compliance will cause legal Enhanced knowledge on legal

liability compliance

Technology Workers may not be able to operate Develop new training plan
new machineries in the correct way

ANNEXURE 2

NEEDS & EXPECTATION OF INTERESTED PARTIES

INTERESTED PARTY NEEDS AND EXPECTATION

WORKERS SAFE WORKING CONDITIONS (SAFEY MACHINERIES, FIRE

PREVENTION,FIRE FIGHTING EQUIPMENT,RELAXED WORK
SCHEDULE)

VISITORS SAFETY WHILE IN PREMISES

CONTARCTORS & WORKERS SAFE WORKING COINDITION,SAFETY BRIEFINGS

OWNERS NO FATALITY AND NO DISRUPTION IN BUSINESS DUE TO

ANY ACCIDENTS

REGULATORS COMPLIANCE TO SAFETY REGULATION

Page 19 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

LOCAL COMMUNITY SAFETY SHOULD NOT BE HAMPERED BY ANY ACTIVITY OF

THE ORGANIZATION

ANNEXURE 3

OH&S Policy

Paramount Auto Component is dedicated to manufacturing highest quality auto

component to meet the requirement of our esteemed customers

We are committed to:

1) Maintain safe and healthy working conditions to safeguard all our interested
parties by providing adequate controls on the occupational health and Safety
risks arising from our activities.

Page 20 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

2) To ensure that OH&S objectives are set and review it on regular basis to
continually improve our OH&S Management system

Dated:31st January,2019 Gokul Sharma

Quality Manager

ANNEXURE 4

ORGANIZATION CHART

Page 21 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

Chairman

GM

Accounts &
Production Sales/Marketing Purchase
QHSE Manager Manager HR Finance Maintenance
Manager Manager Manager
Manager

Supervisor Stores

Workers

PERSONNEL

GM: JP Singh, B.Tech Mechanical, MBA with Marketing as specialty; is known to the Chairman
for the last 5 years. Intelligent, perspective and good communicator. He is assisted by Ms.
PreetiDalal, the receptionist.

Page 22 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

Production Manager: Atul Sharma, Has a degree in Mechanical engineering, 25 years experience –
Quick in decision making, a little laid back attitude

QHSE Manager: Gokul Sharma – Hardworking, qualified Lead auditor, Diploma in Mechanical,
has 15 years experience looks after the functions related to Audits,Document control, Emergency
Preparedness.

HR Manager: DKSingh –Hardworking, qualified Lead auditor, has 10 years experience of

Administration and HR.

Incharge Store/Purchase: OP Sahini, has 25 years experience. Average intelligence; little initiative.

Manager Accounts: Anil Sinha: MBA in Finance, 5 year experience in Jaypee group.

Foreman: Rajat Gupta, 15 years work experience, hardworking, average intelligence, proactive.

Foreman: Binod Singh, 10 years work experience, Intelligence, reactive.

Workers: 25 permanent workers for sheet metal operation.

Helper: 15 helpers for segregation and other misc activities.

Security Staff: Contracted from Group X Security Services

Mechanic: Mssafir Ali, 5 years experience in maintenance of diesel generators.

Electrician: HR Singh, 1 year experience with L&T Switchgear.

Transport: RamanGupta, for transport and delivery of products

ANNEXURE 5

List of Legal & Other Requirements

Sno Compliance Status

Act
.
1 The Factories Act. 1948 Complying

Page 23 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

2 Indian Boiler Act 1923 (Amended 2017) Complying

3 Solid Waste Management Rules (SWM) Complying

4 Gas Cylinder Rules 2016 (Amended in 2018) Complying

5 The Batteries (Management & Handling) Rules 2001 Complying

6 The Motor Vehicle Act Complying

7 The Motor Transport Workers Act,1961 Complying

General Manager 31st Jan’2019

(Reviewed By) (Reviewed On)

ANNEXURE 6

OH&S Objective & Action Plan

Objectives Responsibility Action Plan

Zero Fatality Production Manager Regular hazard identification and risk
assessment

Page 24 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

Ensure safety procedure compliance by

all workers

Zero Major Incidents Production Manager Ensure safety training to all workers

Regular maintenance of all machineries

Less than two minor incident Production Manager Encourage timely reporting of near
per six months miss and ensure action

Ensure investigation and action on all

incidents reported

Ensure 100% workers are HR Manager/Production Safety Induction training to all new
provided safety training Manager joiners

Refresher safety training every quarter

100% Compliance to Safety General Manager Periodical Review of legal & Other
regulations requirements

100% Compliance to Strict Monitoring on a day to day basis

adherence to PPE

ANNEXURE 7

EMPLOYEE COMPETENCY CRITERIA

COMPETENCY CRITERIA
Designation Awareness of ISO Hazard Emergency
45001:2018 Identification Procedures

Production Manager Mandatory Mandatory Mandatory

Supervisors Mandatory Mandatory Mandatory

Page 25 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

Workers Mandatory Mandatory Mandatory

Purchase Manager Mandatory Mandatory Mandatory

HR Manager Mandatory Mandatory Mandatory

PARAMOUNT AUTO COMPONENTS

PAC-HR-01
(Training Attendance Sheet)

Subject ISO 45001:2018 Awareness

Date 01/02/2019

SNO. Name & Designation Status/Signature

1 Mr. J Singh/G.M Attended

2 Mr. VK Thakur (Production Manager) Attended

3 Mr. Binod Gautam (Supervisor) Attended

Page 26 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

4 Mr.Suhail Singh (Worker) Attended

PARAMOUNT AUTO COMPONENTS

PAC-HR-01
(Training Attendance Sheet)

Subject Hazard Identification

Date 02/02/2019

SNO. Name & Designation Status/Signature

1 Mr. J Singh/G.M Attended

2 Mr. VK Thakur (Production Manager) Attended

3 Mr. Binod Gautam (Supervisor) Attended

4 Mr.Suhail Singh (Worker) Attended

Page 27 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

PARAMOUNT AUTO COMPONENTS

PAC-HR-01
(Training Attendance Sheet)

Subject Emergency Procedure

Date 02/02/2019

SNO. Name & Designation Status/Signature

1 Mr. J Singh/G.M Attended

2 Mr. VK Thakur (Production Manager) Attended

3 Mr. Binod Gautam (Supervisor) Attended

4 Mr.Suhail Singh (Worker) Attended

Page 28 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

ANNEXURE 8

Communication Matrix
INTERNAL COMMUNICATION

Sr. on what it will communicate when to communicate with whom to how to communicate who
No. communicate communicates

1. OH&S Policy Permanently or after Employees and other By displaying inTop MD

revised interested parties management
office,office,
workshop, and
broachers etc.

2. OH&S Objectives. Permanent or after Process subordinate By displaying in HOD

revised office, workshop, and
broachers etc.

3. Work instruction(s) Permanently Users Displayed at its Plant Head /

operated nearby
locations which are HOD
easily appear to its
user

4. Management Reviews Meetings During the Meeting, All relevant interested By Management QHSE Manager
& Actions. and the day of review parties Review Meeting
Minutes (MR/10)

Page 29 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

5. Internal audits schedules and 10 Days before All in-charge(s) Internal audits notice QHSE Manager
findings

6. Roles & Responsibilities etc. When a new comers All in-charge(s) Copy of Roles & HR Manager
Join. Responsibilities
Matrix

new comers

7. Hazard & Incident investigation On updating OH&S All relevant interested Notice/Safety QHSE Manager
system parties Committee meeting

EXTERNAL COMMUNICATION

Sr. on what it will communicate when to communicate with whom to how to communicate who
No. communicate communicates

1. Emergency (Fire/Medical) When required Emergency Contacts Telephonic MD/Production

Head/HR Manager

2. Legal Issues When required Authorities E-mail/ Telephonic MD

3.

4.

5.

6.

7.

Page 30 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

PARAMOUNT AUTO COMPONENTS PAC-MR-01

INTERNAL AUDIT PLAN FOR THE YEAR 20YY

Departmen Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
t

Production × ×

QC × ×

HR × ×

Marketing × ×

Incident/NC × ×

Page 31 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

Planned :
Performed :

PARAMOUNT AUTO COMPONENTS PAC-MR-02

MINUTES OF MANAGEMENT REVIEW

Attendees; Mr. J.Singh (GM) ,Mr.V.K Thakur(Production Manager), Mr. Jack(MR)

Distribution to: Chairman, GM, HR, Production Manager

Sno. Description Responsibility Target Date

Status of action from previous meeting

1 There were no outstanding issues N/A N/A

Changes in internal and external issues

There is no changes in internal and external issues

2 N/A N/A
pertaining to pertaining to OH&S (needs and
expectation of interested parties, legal
requirement, risk & opportunities)

3 Achievement of OH&S Policy and the OH&S N/A N/A

Page 32 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

Objectives

The OH&S policy and objectives were met

Adequacy of resources
4 HR Manager 20/10/YY
Safety trainer requirement is approved by the
GM and to be recruited

Communication with interested parties

5 Acommunication of concern regarding huge N/A N/A

sound from Milling unit wasreceived from
neighboring factory

Opportunities For Improvement

6 HR Manager 30/11/YY
Frequency of Safety training to be increased

PARAMOUNT AUTO COMPONENTS PAC-MR-03

INTERNAL AUDIT REPORT

Audit Objective Compliance with the ISO 45001:2018 requirements

Audit Scope Occupational Health & Safety Management System

Audit Team Mr.Damion

Audit Date 01/02/2019

1.1 General

The OH&S system documentation and implementation of the requirement is in accordance with the
ISO 45001:2018 Standard

1.2 Audit Findings

Noteworthy  The process owner is highly committed

Points
 Staffs in the process areas are train on all the controlling aspects

Page 33 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

 There were no incidences

Summary of There are7 nonconformities being raised during this audit. The previous NCs were found
NCs closed. Production department is having repeated nonconformities in all the internal audits
done so far

Others The OH&S performance is reviewed at frequent intervals. Compared with the objectives.
Action is taken on any internal nonconformance’s observed. The summary of the internal
NCs are recorded on the nonconformity summary register

1.3 Conclusion

The OH&S Management system is effectively implemented

PARAMOUNT AUTO COMPONENTS PAC-MR-04

NONCONFORMANCE SUMMARY REGISTER

Department February 2019 August 2018

Production 7 5

Sales 0 1

Marketing 0 0

Purchase 0 0

HR 0 1

MR Functions 0 0

Legal 0 0

Page 34 of 35
 Doc Ref OH&SMM-01
PARAMOUNT AUTO COMPONENTS Rev. No 00

Occupational Health &Safety Manual Date 30.01.2019

PARAMOUNT AUTO COMPONENTS PAC-MR-05

INCIDENT RECORD

Name Incident Date Action Taken

Got minor cut on the

First Aid provide and resumed
Ram Kumar finger while cleaning 12/08/2018
to the work
the machine

While grinding,
Ratan Singh suffered minor eye 23/12/2018
injury by grains/splinter

Page 35 of 35