CHAPTER V

BUSINESS REQUIREMENTS

A. INITIAL INVESTMENTS

Table 4. Pre- Operating Expenditure

A.1 PRE-OPERATING EXPENDITURE

Table 5 – 1: Pre-operating expenses

Particulars Amount

Lease Improvements ₱185,196

Rent expense 180,000

Recruitment and training of staff before opening, 50,000

Purchase of machinery and equipment 471,250

Purchase of offices supplies 8,506

Purchase of office equipment 40,629

Purchase of cleaning equipment 20,810

Purchase of cleaning supplies 92,695

Furniture and Fixtures 64,500

Advertising expense 30,245

Regulatory expense 12,030

Utility expense 8,922

Computer software (QuickBooks) 900

Transportation expense 3,000

TOTAL ₱1,168,673
A.2 CONTRIBUTIONS/INVESTMENTS

Table 5 – 2: Contribution of partners

Partners Amount Source of Capital

Sanilyn Domingo ₱400,000 Personal Savings and Salary

Kiever Faires Lloren ₱400,000 Personal Savings and Salary

Maria Cazzandra Castrodes ₱400,000 Personal Savings and Salary

Jonathan Lagutom ₱400,000 Personal Savings and Salary

Total ₱1,600,000

CLASSIFICATIONS

B. CASH ON HAND TO BE RETAINED AT THE START OF THE OPERATION

Table 5 – 3: Total Cash Retained

Cash fund for salary ₱ 50,000

Petty cash fund 50,000
Insurance: Building 20,000
Minivan 10,000
Miscellaneous 30,000
Cash Fund for cleaning supplies 30,000
Cash fund for utilities 10,000
Repairs and maintenance 30,000
Contingent fund 201,327
Total ₱ 431,317
C. STARTING INVENTORY/ COST OF SERVICE

The company’s quantity of a product in stock at the start of an accounting

period such as a month or a year. The total starting Inventory/Manufacturing cost

required capital for its start-up operation is presented in the table below. The

presented starting inventory is good for 100 – 130 services.

Table 5 – 4: STARTING INVENTORY/COST OF SERVICE

Starting inventory
Supplies quantity amount
Detergents
Dishwashing liquid 50 liters 6,000
Laundry soap 680 bars 2,550
Washing powder 140 kilos 6,300
Liquid cleaner 20 liters 13,230
fragrance 30 gallons 8,850
Toilet bowl cleaner 30 gallons 8,850
Abrasive
Powder cleanser (borax) 25 kg 3,500
Disinfecting cleaners 30 gallons 8,820
Baking soda 25 kg 1,125
Degreasers
Window cleaner solution 30 gallons 5,850
Kitchen degreaser 20 gallons 10,380
Household wash degreaser 5 gal 1,345
Acids
bleach 20 gallons 3,100
Muriatic acid 10 gallons 2,710
Other cleaning agents
alcohol 30 gallons 5,670
Germ bacteria sanitizer (gun solution) 15 gallons 3,600
Furniture Polish for wood 1 gal 815
Total 92,695
Table 5 – 5: Cost of service
Standard allocation basis of cleaning supplies and equipment costs

CLEANING CHEMICALS
Supplies Quantity Cost
Detergents
Dishwashing liquid 500 ml 70 php
Laundry soap 5 bars 25 php
Washing Powder 1 kilo 50 php
Liquid Cleaner 150 ml 100 php
Fragrance 500 ml 50 php
Toilet bowl Cleaner 500 ml 50 php
Abrasive
Powder cleanser (borax) 100 grams 20 php
Disinfecting Cleaner 500 ml 50 php
Baking Soda 100 grams 20 php
Degreaser
Window Cleaner Solution 500 ml 30 php
Kitchen degreaser 300 ml 50 php
Household Degreaser 200 ml 20 php
Acids
Bleach 300 ml 20 php
Muriatic Acid 100 ml 10 php
Others cleaning agents
Germ bacteria sanitizer (gun solution) 150 ml 20 php
(concentrated)
Alcohol 500 ml 40 php
Wood polish 15 ml 5 php
EQUIPMENT CHARGES
Vacuum 2 20 php
Pressure cleaner 1 20 php
Heavy Duty Floor Machine 2 20 php
Mop 2 10 php
Ladder 1 5 php
Washing machine 1 10 php
Electric knapsack sprayer 1 100 php
Cleaning Supplies Charges
Sponges 2 5 php
Empty Galloons 15 30 php
Fiber Clothes (reusable) 5 5 php
Toilet Brush 1 5 php
Cleaning Gloves 5 pairs (reusable) 5 php
Garbage Bags 5 pieces (large) 25 php
 Table 5 – 6: House cleaning cost

HOUSE CLEANING
CLEANING CHEMICALS
Supplies Quantity Amount PACKAGE 1:
Detergents Floor Area (40 sq m Below),
Dish Washing Liquid 500 ml 70 php Lot Area (60 sq m Below)
Laundry Soap 5 bars 25 php Cost
Cleaning Chemicals P 470.00
Washing Powder 1 kilo 50 php
Equipment charges 85.00
Liquid Cleaner 150 ml 100 php
Cleaning supplies charges 75.00
Fragrance 500 ml 50 php
Transportation cost 100.00
Toilet bowl Cleaner 500 ml 50 php
Service Charge 700.00
Abrasive
Borax 100 gms 20 php TOTAL P1,430.00
Disinfecting Cleaner 500 ml 50 php
Baking Soda 100 gms 20 php
Degreasers PACKAGE 2:
Window Cleaner Solution TOTAL 30 php Floor Area (41 sq m - 250 sq m),
Kitchen Degreaser 300 ml 50 php Lot Area (61 sq m - 300 sq m)
Household Degreaser 200 ml 20 php
Cost
Acids
Cleaning Chemicals P700.00
Bleach 20 php
Equipment charges 85.00
Muriatic Acid 10 php
Cleaning supplies charges 75.00
Others
Transportation cost 100.00
Wood Polisher 15 ml 5 php
Service Charge 900.00
TOTAL 470 php
EQUIPMENT CHARGES
Vacuum 20 php TOTAL P 1,860.00
Heavy Duty Floor Machine 20 php
Pressure Cleaner 20 php
Mop 10 php PACKAGE 3:
Washing Machine 10 php Floor Area (251 sq m- Above,
Ladder 5 php Lot Area (300 sq m Above)
TOTAL 85 php Cost
Cleaning Chemicals P900.00
Cleaning Supplies Charges
Equipment charges 85.00
Fiber Clothes 5 php
Cleaning supplies charges 75.00
Toilet Brush 5 php
Transportation cost 100.00
Cleaning Gloves 5 php
Service Charge 1,100.00
Sponges 2 pcs 5 php
Garbage Bags 25 php TOTAL P 2,260.00
Empty Galloons 15 pcs 30 php
TOTAL 75 php
 Table 5 – 7: Deep Cleaning Cost

DEEP CLEANING
CLEANING CHEMICALS
Supplies Quantity Amount PACKAGE 1:
Detergents Floor Area (40 sq m Below),
Dish Washing Liquid 500 ml 70 php Lot Area (60 sq m Below)
Laundry Soap 5 bars 25 php Cost
Cleaning Chemicals P 530.00
Washing Powder 1 kilo 50 php
Equipment charges 85.00
Liquid Cleaner 150 ml 100 php
Cleaning supplies charges 75.00
Fragrance 500 ml 50 php
Transportation cost 100.00
Toilet bowl Cleaner 500 ml 50 php
Service Charge 700.00
Abrasive
Borax 100 gms 20 php TOTAL P1,490.00
Disinfecting Cleaner 500 ml 50 php
Baking Soda 100 gms 20 php
Degreasers PACKAGE 2:
Window Cleaner Solution 500ml 30 php Floor Area (41 sq m - 250 sq m),
Kitchen Degreaser 300 ml 50 php Lot Area (61 sq m - 300 sq m)
Household Degreaser 200 ml 20 php
Cost
Acids
Cleaning Chemicals P790.00
Bleach 300ml 20 php
Equipment charges 85.00
Muriatic Acid 100ml 10 php
Cleaning supplies charges 75.00
Others
Transportation cost 100.00
Alcohol 500ml 40 php
Service Charge 900.00
Gun Solution 150ml 20 php TOTAL P 1,950.00
Wood Polish 15ml 5 php
TOTAL 530 php
EQUIPMENT CHARGES PACKAGE 3:
Vacuum 20 php Floor Area (251 sq m- Above,
Heavy Duty Floor Machine 20 php Lot Area (300 sq m Above)
Pressure Cleaner 20 php Cost
Cleaning Chemicals P1,000.00
Mop 10 php
Equipment charges 85.00
Washing Machine 10 php
Cleaning supplies charges 75.00
Ladder 5 php
Transportation cost 100.00
Electric knapsack sprayer 100 php
Service Charge 1,100.00
TOTAL 185 php
Cleaning Supplies Charges
Fiber Clothes 5 php TOTAL P 2,360.00
Toilet Brush 5 php
Cleaning Gloves 5 php
Sponges 5 php
Garbage Bags 25 php
Empty Galloons 30 php
TOTAL 75 php
 Table 5 – 8: Office Cleaning Cost

OFFICECLEANING
CLEANING CHEMICALS
Supplies Quantity Amount PACKAGE 1: (50 sq m Below)
Detergents Cost
Washing Powder 1 kilo 50 phpCleaning Chemicals P 370.00
Liquid Cleaner 150 ml 100php Equipment charges 55.00
Fragrance 500 ml 50 phpCleaning supplies charges 75.00
Toilet bowl Cleaner 500 ml 50 phpTransportation cost 100.00
Abrasive Service Charge 300.00
Disinfecting Cleaner 500 ml 50 php TOTAL P 900.00
Baking Soda 100 gms 20php Additional Charges for Sanitation P200.00

Degreasers PACKAGE 2: (51 sq m - 150 sq m)

Window Cleaner Solution 500ml 30 php Cost
Household Degreaser 200 ml 20 php Cleaning Chemicals P 500.00.00
Acids Equipment charges 55.00
Bleach 300ml 20php Cleaning supplies charges 75.00
Muriatic Acid 100ml 10php Transportation cost 100.00
Service Charge 600.00
TOTAL 370 php TOTAL P 1,330.00
Additional Charges for Sanitation P 250.00

EQUIPMENT CHARGES PACKAGE 3: (151 sq m- Above)

Vacuum 20 php Cost
Heavy Duty Floor Machine 20 php Cleaning Chemicals P 700.00.00
Mop 10 php Equipment charges 55.00
Ladder 5 php Cleaning supplies charges 75.00
TOTAL 55 php Transportation cost 100.00
Cleaning Supplies Charges Service Charge 900.00
Sponges 5 php TOTAL P 1,830.00
Empty Galloons 30 php
Additional Charges for Sanitation P 300.00
Fiber Clothes 5 php
Toilet Brush 5 php
Cleaning Gloves 5 php
Garbage Bags 25 php
TOTAL 75 php
Table 5 – 9: Sanitation Cleaning Cost

SANITATION CLEANING
CLEANING CHEMICALS
Supplies Quantity Amount PACKAGE 2:
Other Cleaning Agents Floor Area (41 sq m - 250 sq m),
Lot Area (61 sq m - 300 sq m)
Alhohol 500 ml 40 php Cost
Gun Solution 150 ml 20 php
Other Cleaning Agents P 100.00
TOTAL 60 php
Equipment Charges 100.00
EQUIPMENT CHARGES Transportation cost 100.00
Supplies Amount Service Charge 700.00
Sprayer 100 php
TOTAL P1,000.00
PACKAGE 1:
Floor Area (40 sq m Below),
Lot Area (60 sq m Below) PACKAGE 3:
Floor Area (251 sq m- Above),
Cost Lot Area (300 sq m Above)

Other Cleaning Agents P 60.00 Cost

Equipment Charges 100.00
Transportation cost 100.00 Other Cleaning Agents P 150.00
Service Charge 500.00 Equipment Charges 100.00
Transportation cost 100.00
TOTAL P760.00 Service Charge 900.00
Credit price: (+10%) P836.00
TOTAL P1,250.00
Table 5 – 10: Kitchen Cleaning cost

KITCHEN CLEANING
CLEANING CHEMICAL
DETERGENTS PACKAGE 1
Supplies Quantity Amount Kitchen Area: 15 x 20 sq. m below
Dishwashing Liquid 300 ml 50 php Cost
Liquid Cleaner 150 ml 100 php Cleaning Chemical P 290.00
ABRAISIVE Equipment Charges 55.00
Disinfecting Cleaners 500 ml 50 php Cleaning Supplies Charges 70.00
Baking Soda 100 grms 20 php Transportation cost 100.00
Service Charge 300.00
DEGREASERS TOTAL P 815.00

kitchen Degreaser 300 ml 50 php PACKAGE 2

ACIDS Kitchen Area: 16 x 21 sq m – 25 x 30 sq
Bleach 300 ml 20 php m
TOTAL 290 php Cost
EQUIPMENT CHARGES Cleaning Chemical P 430.00
Vacuum 20 php Equipment Charges 55.00
Heavy Duty Floor Machine 20 php Cleaning Supplies Charges 70.00
Mop 10 php Transportation cost 100.00
Ladder 5 php Service Charge 600.00
TOTAL 55 php TOTAL P 1,255.00

CLEANING SUPPLIES CHARGES PACKAGE 3

Fiber Clothes 5 php Kitchen Area: 26 x 31 sq. m above
Cleaning Gloves 5 php Cost
Sponge 2 pcs 5 php Cleaning Chemical P 580.00
Garbage Bag 5 pcs 25 php Equipment Charges 55.00
Empty Galloons 15 pcs 30 php Cleaning Supplies Charges 70.00
Transportation cost 100.00
Service Charge 900.00
TOTAL 70 php TOTAL P 1,705.00
D. PROPERTY, PLANT, AND EQUIPMENT

Table 5 – 11: Property, Plant and Equipment

Name Function QTY. EST. Unit Total Total
Useful cost cost Depreciation
life
EQUIPMENT
Vacuum remove dirt from 4 5 yrs. 3,750 15,000 3,000
Cleaner floors, upholstery,
draperies, and other
surfaces.
Pressure used to clean the 2 16 yrs. 25,300 50,600 3,162.50
Cleaner yard, carpet, to
vehicles
Heavy Duty buffing, scrubbing,
Floor Machine stripping, and
5 4 yrs. 7,400 37,000
9,250
cleaning the surface
of floors.
Mopping cleaning floors and
Combo Pack other surfaces, to 5 2 yrs. 2000 10,000
5,000
mop up dust,
cleaning materials
container use for 2 10 yrs. 150,000 300,000
30,000
Mini Van
transportation
records the
Personal purchasing receipts,
Computer
expenses and 2 4 yrs. 14,600 14,600
3,650
customers billed and
other important data.
Improve safety, 10
increase evidence 5 yrs. 1,200 12,000
Body Camera 2,400
pcs
quality,
Greenfield attached to a
electric pressurized reservoir
knapsack
carried on the 2 4 yrs. 2,000 4,000
sprayer 1,000
operator’s back. used
to apply liquids for
 sanitation

Ladder A tool that is made to

2 5 yrs. 1,875 3750
750
reach high areas
Washing it agitates your
machine clothes in soapy suds
2 5 yrs. 12,650 25,300
5,060
and water to remove
any dirt and stains

FURNITURE AND FIXTURES

Metal Drawer Input all the important
2 10 yrs. 8,500 17,000
Filing Cabinet documents.
1,700
Executive Used by the person
Desk for working
2 10 yrs. 10,000 20,000 2,000

Chair Chairs for the 15

employees and 5 yrs. 500 7,500
1,500
pcs.
clients.
Table Table for the
employees and 2 pc. 5 yrs. 4,000 8,000 1,600

clients.
Desk Chair designed for use at a
4 3 yrs. 3,000 12,000
4,000
desk in an office

OFFICE EQUIPMENT
Printer print documents by
printing, scanning 2 4 yrs. 4,000 8,000

and copying, 2,000

Telephone Used in
communicating with 2 1 yr. 1,115 2,230

clients 2,230

Cash register For cashier’s storage

1 5 yrs. 3,200 3,200 640
drawer of money collection
Electric Stand Produce airflow
Fan 2 pc 4yrs 1,500 3,000
750

Water to provide easy

Dispenser 1 pc 5yrs. 5,249 5,249
access to drinking 1,050
 water,

Trash Can container that holds

materials that have 3 pcs 5yrs. 300 900
180
been thrown away.
Air condition controlling
temperature, humidity
1 pc 5yrs. 14,000 14,000
2,800
and airflow inside the
rooms
Fire Use to cool burning
extinguishers heat, smother fuel or
remove oxygen so 1 5 1,800 1,800
360
the fire cannot
continue to burn.
Fire alarm
1 5 2,250 2,250
450

OTHER CLEANING SUPPLIES

Yellow For wiping dirty 10
dusters/micro 95 950
surfaces
fiber cloths pcs

Toilet Bowl Cleaning each

Brush & surface of the toilet 5 pcs 115 575
Holder

plastic caddy carry cleaning

5 pcs 196 980
equipment.
Empty Bottles dispensing cool
cleaners, cosmetics, 475
(different 2 950
sizes) and chemical pcs
specialties.

Scoop dust and

3 pcs 65 195
Dustpan garbage
Cleaning Makes nasty cleaning
set 2000
gloves jobs more tolerable
Scrub Suit It is worn during 10
979 9790
cleaning
pcs
Lambswool it helps to absorb dirt
5 pcs 249 1,245
Dusters from surface.
Brooms sweeping walls of
cobwebs and spiders, 5 pcs 85 425

and floors
Sponges Washing plates 200
3 600
pcs

Garbage Bag To contain solid 62

50 3,100
waste
pack

CLEANING SUPPLIES

Detergent

Toilet Bowl capable of removing

Cleanser dirt, rust, and slime 30
from tiles, urinals, 295 8,850
gal.
grouts, and toilet
bowls.
Dishwashing removing food from
50
Liquid used dishes and 120 6,000
liters
tableware.

Offer brilliant cleaning

140
and excellent 45 6,300
Washing
fragrance kg.
Powder

Laundry Soap Use for cleaning dirty 150

3.75 2,550
clothes.
bars

Fragrance to impart a pleasant 30

295 8,850
odor,
gal

Liquid or washable hard 70

Cleaner 189 13,230
surfaces.
liters

Abrasive
Powder remove dirt and 25
Cleanse stains from hard 140 3,500
(borax) kg.
surfaces
 Disinfecting kills germs on 30
Cleaner 294 8,820
surfaces or objects
gal.

remove tough stains,

eliminate foul odors,
Baking Soda
25
and clean difficult
45 1,125
areas like the oven, kg.
microwave, and tile
grout
Degreasers

Window removes away dirt

Cleaner 30
and grime, providing
Solution 195 5,850
shiny surfaces extra gal.
sparkle
Kitchen to dissolve grease 20
Degreaser and oil from hard 519 10,380
gal.
surfaces.
Household Ideal for household
wash cleaning 5 gal 269 1,345
degreaser

Acids
Bleach effective in killing 20
bacteria, fungus and 155 3,100
gal.
viruses
Muriatic Acid It can break down
hard to remove stains
and sanitize the 10
treated surfaces. 271 2,710
gal.

Other Cleaning Agents

Ethel Alcohol 70% cleaning
30gal
solutions
189 5,670
disinfectants and .
antiseptics
 Germ/ For sanitation
bacteria cleaning 15gal
sanitizer /Gun 240 3,600
Cleaner .
Solution

Furniture protect, and shine

Polish for wooden furniture. 1 gal 815 815
Wood

Table 5 – 12: Leasehold Improvements

Particulars Amount
Restroom ₱10,000
Paint 5,000
Ceilings 8,500
Decorations 5,000
Walls 10,000
Floor Replacements (Tiles) 5,000
Light Settings 4,000
Sinks 2,500
Reception Area 10,000
Office 6,000
Electrical 5,000
Plumbing Additions 10,000
Installing a coffee center for employees 25,000
Shelving and Countertops 15,000
Partitioning 24,000
Built-in displays 20,000
Installing retail counters 17,500
CCTV 2,696
Total ₱185,196
Table 5 – 13: MANPOWER REQUIREMENTS

Position Job Description Job Specification

General • oversees team members in a • Bachelor’s degree in

certain department to ensure business, management, or a
Manager
it performs effectively. related field.
• training employees, creating • More education or experience
and implementing business may be preferred or required.
strategies, and delegating • Strong understanding of
tasks to team members business management,
financial, and leadership
principles.
• Excellent communication,
interpersonal, leadership,
coaching, and conflict-
resolution skills.
• Time and project
management skills.
• Ability to analyze processes
and information, identify
problems and trends, and
develop effective solutions
and strategies.
• Commitment to providing
exceptional service to
customers and support to
staff members.

Housekeeper • responsible for cleaning and • NCII Passer related to

reporting any safety hazards housekeeping
to the homeowner or • At least 18 years old
manager in charge. • No criminal record
• They must complete tasks • Strong integrity, responsible,
 like vacuuming, sweeping, quick respondent, trustworthy,
emptying trash cans, dusting polite.
shelves, cleaning windows, • At least a high school
and mopping floors. Some graduate
Housekeepers change
• Diligent
linens, wash dishes, and do
light ironing and laundry. • With at least a non-pro
driver’s license
• Drives company equipment
or minivan for service
delivery

• Maintenance of equipment
and machinery

• Audits the inventory

Customer • works with clients who have • College graduate in a related

complaints, orders, or field
Services
require information about • know how to use modernized
products/services purchased computer
from the organization. • Good communication skills
• provide solutions that fit • Patient
those individualized • Very responsive in its task
situations and prioritize the • “People-first” attitude
customers' needs at each • professionalism
step of the process.

Cashier • Collects payments by • High school diploma or

accepting cash, check, or equivalent.
charge payments from • Customer service or cashier
customers and makes experience.
changes for cash customers. • Ability to handle transactions
• Balances cash drawer by accurately and responsibly.
counting cash at the • Basic math and computer
 beginning and end of the skills.
work shift • Ability to stand, walk, lift
heavy items, and work with
other team members in a fast-
paced environment to provide
excellent service.
• Attention to detail.

Helpful, courteous approach

to resolving complaints.

Bookkeeper • oversee a company's • Basic accounting knowledge

financial data and • Understanding accounting
compliance by maintaining best practices
accurate books on accounts • Knowledge of IFRS, U.S
payable and receivable, GAAP, or another accounting
payroll, and daily financial framework
entries and reconciliations. • Data entry skills
• perform daily accounting • High attention to detail
tasks such as monthly • Proficiency in Microsoft Excel
financial reporting, general • Produce work with a high
ledger entries, and record level of accuracy
payments and adjustments. • Professionalism and
organization skills
• Audit the assets and
• Associate degree or at least
accounting records if there is
one year of experience
deterioration or stealing.
• Knowledge of XERO,
• Audit the company’s Quickbooks, Zoho,
equipment and machinery FreshBooks, or other
applications

Security • securing premises and A high school qualification or

personnel by patrolling equivalent.
Guard/
property, monitoring • A qualification in security
inspector
surveillance equipment, and training.
 inspecting buildings and • Basic first aid skills would be
equipment. advantageous.
• Ensure that guests sign in • Physical strength and fitness.
upon arrival and exit. • Prior experience as a Security
• Contact the relevant Guard would be
authorities if a crime is advantageous.
committed or an accident • Attention to detail.
occurs. • educated and possess a
• Report to supervisors on a relevant certificate in any
regular basis. course related to security.
• Record any suspicious • intelligent and smart.
activities to the supervisor. • Honest
• supervises and inspects the • Responsible and Polite
things of the employees.

E. OPERATING EXPENSE
Tables 5 – 14: Operating expenses
i. Rent Expense
MONTHLY ANNUALLY
RENT EXPENSE
10,000 120,000

ii. Utility Expense

Particulars Amount
Electricity SOCOTECO II 2,679
Water Water District 2,245
Internet PLDT 2,299
Load allowance ALL networks 1,699
Total 8,922
 iii. Taxes and Licenses

Particulars AMOUNT
Mayor’s Permit ₱5,000

Barangay Business Clearance ₱200

Department of Trade and Industry (DTI Registration) ₱500

Bureau of Internal Revenue (BIR Certificate) ₱600

Official Receipt Printing ₱2,000

Garbage/ Waste Fee ₱1,200

Security and Exchange Commission ₱2,530

Total ₱12,030

iv. Salaries Expenses

Employees Salary
Position Salary SSS PHIC Pag- Total Annual Total Total
3.6% 2.75 IBIG Cont. fringe month Salary
% 2%
General Manager 15,000 540 412 300 1,252 1,252 13,748 164,976
Housekeeper 8,000 288 220 160 668 668 7,332 87,984
Customer Services 8,360 300 230 167 697 697 7,663 91,956
Cashier 8,000 288 220 160 668 668 7,332 87,984
Bookkeeper 8,360 300 230 167 697 697 7,663 91,956
Security Guard/ Inspector 8,000 288 220 160 668 668 7,332 91,956
TOTAL 55,720 2004 1532 1114 4,650 4,650 51,070 616,812

v. Depreciation Expense
Depreciation Annual
Particulars Total Cost Scrap Value
Cost Deprecation
Equipment 472250 63272.50 408977.50 51857.84
Furniture and fixture 64,500 10800.00 53700.00 8476.66
Office equipment 40629 10460.00 30169.00 6446.30
Leasehold Improvement 185196 13129.61 172066.39 11945.51
vi. Repair and Maintenance

ITEMS Monthly AMOUNT

Fluid monitoring 1,000 12,000
Lubrication 1,000 12,000
Minor parts replacement 2,500 30,000
Regular cleaning of air-
1,000 12,000
conditioning units
TOTAL 5,500 66,000

vii. cleaning supplies expense

Supplies Monthly Annually
Detergents 45,780 549,360
Abrasive 13,445 161, 340
Degreaser 17,575 210,900
Acids 5,810 69, 720
Other Cleaning agents 10,085 121,020
Total 92,695 881,280

viii. Insurance
Particulars Monthly Annually
Building 5,000 60,000
Mini Van 500 6,000
TOTAL 5,500 66,000

ix. Office Stationery and Supplies

Particulars Unit Cost Quantity Amount
Paper 215 4 reams 860
Pens 10 15 pcs 150
Markers 20 10 pcs 200
Printer ink 80 15 pcs 1,200
Envelopes 4 50 pcs 200
Tape 16 5 pcs 80
Scissors 50 5 pcs 250
Blank receipts 23 6 pads 138
Staplers 100 5 pcs 500
Calculator 150 2 pcs 300
ledger 120 5 pcs 600
pencils 10 5 pcs 50
organizers 435 2 pcs 870
Clips and pins 260 1 box 260
Portable External hard drive 1500 1 pc 1500
Stamps 50 1 50
Bulletin board (40x60) 200 1 200
Note pads 75 2 pads 150
Folder 5 30 pcs 150
puncher 80 2 pcs 160
Health kit 319 2 box/set 638
Total 3722 8,506

x. Advertising expense
Particulars Cost
Social media advertisement yearly 2,500
Website advertisement 149/month 745
Fliers 1000 pcs, 20/pc 20,000
Editor 5,000
Business cards 100 pcs, 20/pc 2,000
Total 30,245

xi. Other cleaning supplies

Cleaning supplies Monthly Annually

Yellow dusters/microfiber cloths 950 11,400
Toilet Bowl Brush & Holder 575 6,900
plastic caddy 980 11,760
Empty Bottles (Different sizes) 950 11,400
Dustpan 195 2,340
Cleaning gloves 2000 24,000
Scrub Suit 9790
Lambswool Dusters 1,245 14,940
Brooms 425 5,100
Sponges 600 7,200
Garbage Bag 3,100 37,200
Total 11,020 142,030
xii. Sanitary tools and supplies
Sanitary Tools and Supplies
Particulars Monthly Annually
Tissue – 12 rolls 150 1,800
Alcohol (99%) 750 ml 150 1,800
Hand washing Liquid - 250 ml 100 1,200
Soap – 2 bars 75 900
Wet Antibacterial Wipes – 3 packs 150 1,800
Bathroom cleaner kit 300 3,600
Gloves – 5 pairs 250 3,000
TOTAL COST 1175 14,100