Date
Project:
To
We would like to present to your good self our proposal for the design of mentioned above
project as per the client requirement.
The proposal is divided into two parts namely: The technical offer and the financial offer. The
detailed scope of work for each stages of work is described in the Technical offer while the
prices and payments are detailed in the financial offer.
Looking forward to meeting your requirements, we assure you our highly professional services
all the time. Looking forward to cooperating with you,
Best Regards.
A. TECHNICAL OFFER
Scope of work
The scope of work shall include all the architectural and engineering services required to issue
the project documents for tendering. Project document shall include complete design drawings
(Architectural, Structural, Electrical and Mechanical), bill of quantities and specifications. The
following tasks shall be completed for each discipline:
Architectural Concept Development and Engineering Systems (30% Stage)
Architectural Discipline:
Conceptual site showing access routes, parking areas with traffic flow, site features,
service areas and utility routines.
Floor plans with room layouts, exit access routes, shafts and service areas and
preliminary columns location.
Large scale drawings for apartments, lobby and critical spaces.
Preliminary building sections and elevations,
Roof plans with major equipment layouts,
Preliminary selection of building systems and materials,
Development of approximate dimensions, areas and volumes,
Building design, materials and safety shall be controlled and complied with the
incoming criteria and the following respectable codes and standards:
o Uniform Building Code UBC
o SBC
o National Fire Protection association NFPA 101, 2000 Edition
o International Building Code IBC 2003 Edition
o Saudi Arabian Standards Organization SASO
o American Disability Act ADA
Structural Discipline:
Specify the design standards and codes applicable to the project.
Determine the design parameters on which the design shall be based on
(such as seismic zone, wind speed, type of structure…etc.).
Specify proposed material properties.
Specify design methods.
Specify design loads as per design codes.
Describe the proposed structural systems with relative cost evaluation.
Submittal shall be in the form of report. No drawings shall be included.
Mechanical Discipline:
Specify the appropriate International Standards applicable to the project.
Provide the preliminary analysis for the system Space Requirements for the
mechanical services.
Highlight the new technologies to the owner that enhance the operation of
the project and provide the most reliable, simple and efficient operation and
maintenance for HVAC, Plumbing, Fire Protection and external utilities for his
selection.
Describe the Mechanical Systems, to be provided for the project, (HVAC,
Water supply, Drainage system and Fire protection).
Verify the existing utilities connection for the project.
Provide outline material specification and list of reputable manufacturers for
the project. Detailed material specification will be provided in the project
specification documents. Submittal shall be in the form of report. No
drawings shall be included
Electrical Discipline:
Specify design codes and design parameters.
Specify proposed material properties and design methods.
Specify design loads as per design codes.
Describe the proposed electrical systems.
Submittal shall be in the form of report. No drawings shall be included
Design Development & Schematic Engineering Systems (60% Stage)
Upon receive of the owner approval of stage of 30% . Design development shall proceed. All
owner comments shall be attended in all disciplines. The following tasks shall be ready in each
discipline for submittal:
Architectural Discipline:
Commence the Detailed Design following receipt of the Owner’s approval of
the Schematic Design.
Floor plans, building sections and elevations,
Typical construction details,
Final materials selections
Equipment layouts.
Structural Discipline:
General notes, standard details list of symbols and abbreviations.
Schematic design for all floors showing column locations, framing system,
shear walls, shafts….etc.
Approximate sizing of major elements for coordination with arch. And
electromechanical systems.
Approximate location of mechanical equipments pads.
Locating water tanks and pump rooms in coordination with other systems.
No calculations shall be submitted in this stage.
Mechanical Discipline:
General notes, standard details list of symbols and abbreviations.
Location of equipments and mechanical rooms.
Location and preliminary size of domestic water tank, fire water tank, and
drainage tank…etc.
Schematic design of energy management systems as applicable.
Schematic design of all mechanical systems in all floors.
Electrical Discipline:
General notes, standard details list of symbols and abbreviations.
Specify the types of devices and spread out the outlets for all systems
Schematic design of all systems for all floors
Schematic design of riser diagrams.
No calculations shall be submitted in this stage.
Pre-final Design Drawings (90% Stage)
Architectural Discipline:
Site Plan and details including external works and site development
Floor Plans
Fire Zoning Plans
Sections and Elevations
Floor Partitions and main areas
Window wall sections
Core and stair details
Vertical and horizontal mechanical transportation system
Large scale interior and exterior details
Reflected ceiling / floor pattern plans
Partition types and general details
Wood work types and general details
metal work types and general details
Door schedule and general details
Finishes schedule and details
Miscellaneous details to cover the entire project
Signs and signage
Window schedule and general details
Ironmongery Schedule
Complete BOQ and specs.
Priced B.O.Q
Structural Discipline:
Updated final general notes, standard details list of symbols and
abbreviations.
Complete structural design for all structural elements (foundation, columns,
slabs, shear walls…etc.
Column alignment plans for different floors.
Complete framing plans showing all structural elements to scale.
Location and details of electro-mechanical equipments pads.
Complete design drawings and calculations of water tanks and pump rooms.
Complete details of columns, shear walls, stairs, retaining walls…etc.
Reinforcement schedules for beams, slabs, foundation and grade beams.
Complete structural design calculations.
Complete BOQ and specs.
Priced B.O.Q
Mechanical Discipline:
Updated final general notes, standard details list of symbols and
abbreviations.
Final location of equipments including sizing, capacity, control …etc.
Final location, capacity and sizing of domestic water tank, fire water tank,
and drainage tank…etc.
Final design of energy management systems as applicable including sizing of
tanks…etc.
Final coordinated design of all mechanical systems in all floors.
Complete design calculations for all mechanical systems.
Complete BOQ and specs.
Priced B.O.Q
Electrical Discipline:
Updated final general notes, standard details list of symbols and
abbreviations.
Final location of all devices and outlets.
Final design of all electrical systems for all floors and panel schedules
Final coordinated design of all electrical with respect to mechanical systems
in all floors.
Complete design calculations for all electrical systems.
Final design of riser diagrams with respect to the design calculations and
coordination.
Complete BOQ and specs with priced B.O.Q
Final Design Drawings (100% Stage)
Implement any comments on the pre-final stage on drawings and/or documents and resubmit
The all documents
B. FINANCIAL OFFER
B.1 Total Amount
The total amount of this offer for all the above mentioned tasks is (One Million
and Seven hundred and fifty thousand).
B.2 Payments
Payment Percentage Due
Upon agreement and prior to commence
Advance Payment 25%
work
Stage 1 (60%) submit. 25% Upon submitting 60%
Stage 2 (90%) submit. 40% Upon submitting 90%
Stage 3 (100%) submit. 10% Upon submitting 100%
Total 100%
B.3 Duration
1. Period to complete the 60% stage is 1 months.
2. Period to complete the 90% stage is 1 months.
3. The above duration does not include any time consumed in the client line review.
