Event Risk Register and Risk Control Plan

Event Name: Event Location:

Event Date: Expected Attendance:

Event Times: Date Register Completed:

RISK ASSESSMENT
RISK ASSESSMENT RESIDUAL RISK ASSESSMENT
(risk level BEFORE your risk controls are in (risk level AFTER your risk controls are in
place) place)

Consequence

Consequence
Does this

Likelihood

Likelihood
Risk Level

Risk Level
risk apply to Risk
RISK CONTROLS RESPONSIBILITY

Rank

Rank
your event?
Un-wanted Event Tolerance
Source Hazard / Aspect Choose (delete or add to this example list) (Person/s responsible
(what could go wrong?) Yes or No
Yes or for managing control)
or ALARP
No

• City Parks Officers to inspect the reserve prior to the event

• Thorough assessment of site is undertaken prior to event and ditches / uneven ground is filled in to minimise
risk of tripping
• Sufficient flood lighting is provided car park, vehicle drop off point, walkways and around facility
EXAMPLE 1:
• Injury to patron from uneven ground, slippery and wet • Event Manager, Site Manager, Safety Officer and all staff/volunteers briefed to ensure trip hazards are
Event Site Slip and Trip Hazards Yes 3-Moderate C-Possible Medium 9 3-Moderate D-Unlikely Medium 6 ALARP
surfaces, objects, curbs, ledges. identified and action taken to rectify problem
• Pathways and thoroughfares kept free of trip hazards
• Use licensed electrical contractors to hang overhead power lines where possible
• Cable trays and rubber matting covers will be utilised to cover cable runs
• First Aid Officer present

• Obtain and comply with necessary permits, approvals and licenses, legislation, standards and guidelines
issued by Council and other government agencies
• Site Plan includes location of power source
Works and Services to paint location of underground reticulation
• Map of underground services provided to event organiser to specify exclusion zone
• Install appropriate signage advising of electrical hazard e.g. overhead power lines
• Overhead power lines - electrocution injuries to staff or
• Safe location of amusement rides away from overhead electrical sources
participants if machinery or amusement ride contacts overhead
EXAMPLE 2: • Event Site inspections to include electrical hazards
Electric Shock or power lines
Event Site Yes 5-Severe D-Unlikely High 10 • Cranes, elevated work platforms and lifting equipment Safe Work Method Statements to include overhead 5-Severe E-Rare Medium 5 ALARP
Electrocution • Exposed electrical cables
power line check
• Electric shock caused by striking underground electrical cable
• WA Licenced electrician used for all electrical work at event site
during marquee set up.
• Form 5 to be signed by electrician one hour prior to event commencement
• All cords to be tagged and tested
• WA Licenced Electrician available on site during event for maintenance and addressing hazards
• All generators have inbuilt red safety devices.
• All temporary switch boards are protected by approved safety switches
• Qualified Senior First Aid Officer on site

• Waste Management Plan

• Inefficient cleaning and removal of litter • Adequate bins around event site in appropriate and prominent areas
EXAMPLE 3:
• Insufficient number of bins around venue • Reputable waste management contractor
Event Site Inadequate Litter Control Yes 2-Minor D-Unlikely Low 4 2-Minor D-Unlikely Low 4 Yes
• Site left unclean after event • Regular consultation with local waste management business and City of Mandurah prior to the event
• Negative impact on the environment • Event Staff cleaners are provided during the event and post event
• Bar and Food area to be maintained and monitored

• Sun cream available at event

• Adequate shade available and marques and tents positioned to consider path of sun
• Communication to event patrons and staff via pre-event bulletins, website, social media to remember to
EXAMPLE 4:
Weather • Patrons affected from dehydration, sunburn, heatstroke Yes 2-Minor C-Possible Medium 6 bring sun protection 2-Minor E-Rare Low 2 Yes
Medical
• Staff/volunteers given regular breaks
• Adequate drinking water available
• First aid officer on site
• Noise levels of event exceeds laws and regulations
• Complaints from surrounding businesses and residents
Administration Excessive Noise
• Damage to patron's ears
• Event closed down
• Inadequately organised crowd dispersal methods following
event egress
Administration Ingress/Egress Congestion
• Disruptive and antisocial behaviour
• Delay in accessing event
Security Staff and Crowd • Insufficient Security Personnel/Crowd Control
Administration
Controllers • Crowd Controllers not licensed
• Lost child /Child Abduction
• Unable to locate participants or patron
Administration Children /Missing Person
• Injury to child
• Individual Panic
• Theft or loss of money
Administration Cash Handling
• Armed hold up
• Inadequate number of exits
• Exits blocked
Administration Emergency Exits/Evacuation
• Emergency vehicles and personnel unable to access site
• Patrons unaware of where exits are located
• Appropriate approvals not obtained
Administration Lack of Approvals
• Event closed down
• Inadequate supervision of activities
Insufficient number of
Administration • Event activities closed down
volunteers/staff
• Event delayed
• Inadequate or no permits, approvals and licenses
Contractor / Suppliers /
Administration • Non-compliance with permits, approvals and licenses
Vendors
• Failure to adequately manage and induct
• Discontent to other traders
Administration Unauthorised Traders • Loss of potential revenue
• Annoyance to event goers
• Complaints made to event and local council
Administration Complaints • Reputational damage to event organisers/sponsor
• Event closed down
• Delay in event proceedings
Administration Event delay • Disgruntled patrons
• Anti-social behaviour

Page 1
 Event Risk Register and Risk Control Plan
Event Name: Event Location:

Event Date: Expected Attendance:

Event Times: Date Register Completed:

RISK ASSESSMENT
RISK ASSESSMENT RESIDUAL RISK ASSESSMENT
(risk level BEFORE your risk controls are in (risk level AFTER your risk controls are in
place) place)

Consequence

Consequence
Does this

Likelihood

Risk Level

Likelihood

Risk Level
risk apply to Risk
RISK CONTROLS RESPONSIBILITY

Rank

Rank
your event?
Un-wanted Event Tolerance
Source Hazard / Aspect Choose (delete or add to this example list) (Person/s responsible
(what could go wrong?) Yes or No
Yes or for managing control)
or ALARP
No

• Failure to carry out event or activities

• Inadequate communication about cancellation,
Event cancelled or
Administration • Negative PR
interrupted
• Complaints

• Event not covered by insurance

• Event does not have adequate insurance coverage
Administration Insurance
• Suppliers/Contractors do not have adequate insurance
coverage
• Animal bite or attack
Amusement Animal Handling / Display • Uncontrolled animal causing injury to handler or patrons
• Patrons contract illness from animals
• Patrons injured (falls, hit by moving objects, pinch from
parts)
• Injury to maintenance person during repair or construction of
Amusement Amusement Rides
ride
• Amusement ride failure/out of action
• Ride/Activity not adequately supervised
Motor Sports or Driving • Vehicle crashes into barriers/fencing/structure/crowd
Amusement
Display/Aircraft • Aircraft crash into ground/water/buildings/crowd
• No show/late/cancellation
Contractor / Suppliers /
Amusement • Inadequate or no clearances, permits, approvals and licences
Vendors
• Unable to source contractor/supplier/vendor

• Damage to turf and grounds due to vehicle movement,

installation of structures,
• Reticulation activates during event causing damage to
Asset Turf and Grass Damage
property and spraying patrons
• Poles erected into ground damage reticulation/below ground
services
• Damage to venue/equipment within venue
Asset Equipment & resources
• Damage to surrounding area
• Injury to patron from uneven ground, slippery and wet
Event Site Slip and Trip Hazards
surfaces, objects, curbs, ledges.
• Injury or disease transmission via needle or sharp
Sharps/Needles/Syringes/ • Sharps left on site after event
Event Site
Glass • Sharps found on site on arrival
• Damage to event reputation
• Drowning or submersion
Event Site Water Hazard
• Submerged objects in water
Falling objects - tree limbs • Injury to patron by a falling object
Event Site
or fruit • Damage to asset from falling item
• Overhead power lines - electrocution injuries to staff or
participants if machinery or amusement ride contacts overhead
power lines
Electric Shock or
Event Site • Exposed electrical cables
Electrocution
• Electric shock caused by striking underground electrical cable
during marquee set up.
• Injuries / death to patrons or staff
• Inadequate toilet facilities
• Insufficient number of toilets provided
Event Site Toilets
• Non compliance with Council requirements
• Illness to patrons
• Inefficient cleaning and removal of litter
• Insufficient number of bins around venue
Event Site Litter Control
• Site left unclean after event
• Negative impact on the environment
• Inadequate location, design and number of emergency
Emergency/Ambulance vehicle/ambulance access points
Event Site
Access • Delayed attendance of emergency services

Event Site Evacuation • Failure to evacuate all persons during an emergency

• Facilities unsuitable or insufficient for disabled access
Access to facilities for
Event Site • Injury or restricted evacuation
disabled persons
• Patrons unable to participate in event
• Fire
• Complaints from surrounding residents
• Injury to spectators (sparks, noise)
Hazardous Material Pyrotechnics / Fireworks
• Site damaged (grass burnt, buildings damaged)
• Weather conditions cause cancellation or delay

Storage of • Hazardous material not being maintained in correct manner

Hazardous Material Hazardous/Dangerous • Spillage of hazardous material or accident/incident involving
Goods hazardous material
• Fire within event site
• Personal Injury
Hazardous Material Fire
• Property Damage
• Event Cancellation
Page 2
 Event Risk Register and Risk Control Plan
Event Name: Event Location:

Event Date: Expected Attendance:

Event Times: Date Register Completed:

RISK ASSESSMENT
RISK ASSESSMENT RESIDUAL RISK ASSESSMENT
(risk level BEFORE your risk controls are in (risk level AFTER your risk controls are in
place) place)

Consequence

Consequence
Does this

Likelihood

Likelihood
Risk Level

Risk Level
risk apply to Risk
RISK CONTROLS RESPONSIBILITY

Rank

Rank
your event?
Un-wanted Event Tolerance
Source Hazard / Aspect Choose (delete or add to this example list) (Person/s responsible
(what could go wrong?) Yes or No
Yes or for managing control)
or ALARP
No
• Accident involving forklift/EVP
Forklift/Elevated Work
Human Behaviour • Damage to asset by incorrect use of equipment
Platform
• Accident involving rigging, lifting, crane equipment
Human Behaviour Rigging, Lifting, Cranes
• Damage to asset by rigging, lifting, crane equipment
• Access around event site constrained
Human Behaviour Crush Injury
• Patron crushed by an object/person
• Exceedance of approved and safe patron numbers,
overcrowding
Human Behaviour Crowd Congestion
• Injury to patrons
• Unable to safety exit event if required
• Personal Injury
Human Behaviour Projectile Objects
• Property Damage
• Patrons affected by drugs
Human Behaviour Drug Affected Patron • Anti social behaviour
• Injury to other patrons
• Patrons affected by alcohol
Human Behaviour Alcohol Affected Patron • Anti social behaviour
• Injury to other patrons
• Persons engaging in a sexually misconducting manner
Human Behaviour Sexual Misconduct
• Trespassing, antisocial behaviour, noise, disruption, crime
Human Behaviour Disorderly Conduct - Offsite • Complaints from surrounding business/landowners
• Damage to assets
• Aggressive, violent, threatening or unsociable behaviour
• Person or persons within venue armed or acting in dangerous
Human Behaviour Antisocial Behaviour manner
• Damage to reputation
• Possibly personal injury and property damage
Moshing , Stage Diving • Patrons acting in dangerous manner within crowd
Human Behaviour
and/or Crowd Surfing • Injury to patrons
• Threat of bomb attack within or near venue
Mass Evactuation due to • Personal Injury
Human Behaviour
Bomb Threat/Attack • Property Damage
• Event Cancellation
• Non-ticket holders entering event causing disruption, violence
Human Behaviour Fence Jumping/Trespassing and smuggling contraband
• Loss of revenue due to persons not paying to access
Working/Performing at
Medical • Fall from height causing injury to person or person/s below
Heights
Medical Weather • Patrons affected from dehydration, sunburn, heatstroke

• Patrons requiring medical emergency medical attention

• Lack of available first aid officers
Medical Medical Emergency
• First Aid post not adequately sign posted/easy to locate
• Individuals sustain injuries

• Incorrect manual handling procedures are used

Medical Manual Handling
• Injury from incorrect manual handing procedure
Medical Fatigue Management • Staff/Volunteer suffers from fatigue
• Contaminated foods consumed by patrons, staff or
performers
Cooking - Food
Other • Allergic reaction
Vendors/Kitchens
• Unsafe food practices
• Food poisoning

• Building/structure that has been erected for event collapses

Technical Structure Collapse • Structure does not meet Australian Standards
• Structure blows away and collides with building/patrons
• Inadequate lighting and night visibility
Technical Site Lighting
• No emergency lighting including exit sign lighting
• Electrical failure or loss of power to event
• Visibility around event site impacted
Technical Electrical Failure
• Sound, communications systems, refrigeration, artist
performance impacted
• Failure of communication systems - radios, mobile phone
system
Technical Communication Systems
• Unable to warn people if evacuation is required
• Artist performance impacted
• Inadequate amount of parking causing vehicle congestion and
overflow parking impacting on local area/residents
Traffic Management and • Vehicle/vehicle collisions, pedestrian/vehicle collisions
Traffic and Transport
Road Closures • Traffic from event impacting on local road network causing
congestion and risk of vehicle collision
• Impact to road users and local road network
• Insufficient food and drink outlets for patrons
Utilities and Services Food and Beverage • Run out off food or drink
• Consumption of alcohol without permits
• Plumbing failure or sewage not removed causing overflow or
Utilities and Services Plumbing Services
spill

Page 3
 Event Risk Register and Risk Control Plan
Event Name: Event Location:

Event Date: Expected Attendance:

Event Times: Date Register Completed:

RISK ASSESSMENT
RISK ASSESSMENT RESIDUAL RISK ASSESSMENT
(risk level BEFORE your risk controls are in (risk level AFTER your risk controls are in
place) place)
Consequence

Consequence
Does this

Likelihood

Likelihood
Risk Level

Risk Level
risk apply to Risk
RISK CONTROLS RESPONSIBILITY

Rank

Rank
your event?
Un-wanted Event Tolerance
Source Hazard / Aspect Choose (delete or add to this example list) (Person/s responsible
(what could go wrong?) Yes or No
Yes or for managing control)
or ALARP
No
• Extreme Heat
• Electrical storm - Patrons exposed to lightning
Weather Weather Factors • Flooding
• Wind - Airborne objects, structure collapse
• Rain/Hail
Other
Other
Other
Other
Other
Other
Other
Other
Other
Other

Page 4
 City of Swan Risk Tables

RISK ASSESSMENT MATRIX

LIKELIHOOD TABLE: LIKELIHOOD OF IMPACT
Consequence

Insignificant Minor Moderate Significant Severe Descriptor Description of Likelihood

Medium High High Very High Very High

Almost Certain Almost Certain The event is expected to occur, more than once a year
(5) (10) (15) (20) (25)

Low Medium High High Very High

Likely Likely The event will probably occur, once a year event
(4) (8) (12) (16) (20)
Likelihood

Low Medium Medium High High

Possible Possible The event should occur, once in 5 year event
(3) (6) (9) (12) (15)

Low Low Medium Medium High

Unlikely Unlikely The event could occur but probably won’t, once in 10 year event
(2) (4) (6) (8) (10)

Low Low Low Low Medium

Rare Rare The event is not expected to occur, once in 20 year event
(1) (2) (3) (4) (5)

CONSEQUENCE OF TABLE:SEVERITY OF IMPACT

Descriptor Description of Consequence

Insignificant No injuries, low financial loss, low reputational damage, insignificant environmental i

First Aid required, medium financial lose, minor impact on event, low profile media atten
Minor
environmental impact

Medical treatment required, high financial lose, external assistance required, public complai
Moderate
environmental impact

Extensive injury, major halt to event, major financial loss, emergency services required, high m
Significant
damage to reputation, significant environmental impact

Death, potential prosecution, catastrophic financial loss, irreversible reputational damage, seve
Severe
impact

file:///conversion/tmp/activity_task_scratch/624928453.xlsx Page 5 of 13
1. Establish the Context

2. Identify Risks

6. Monitor and Review

3. Analyse Risks

4. Assess Risks

5. Treat Risks
Likelihood
A A-Almost Certain
B B-Likely
C C-Possible
D D-Unlikely
E E-Rare
N/A N/A
Consequences
5 5-Severe
4 4-Significant
3 3-Moderate
2 2-Minor
1 1-Insignificant
N/A N/A

Concatenate Consequences Likelihood

5-SevereA-Almost Certain 5-Severe A-Almost Certain

5-SevereB-Likely 5-Severe B-Likely
4-SignificantA-Almost Certain 4-Significant A-Almost Certain
5-SevereC-Possible 5-Severe C-Possible
4-SignificantB-Likely 4-Significant B-Likely
3-ModerateA-Almost Certain 3-Moderate A-Almost Certain
5-SevereD-Unlikely 5-Severe D-Unlikely
4-SignificantC-Possible 4-Significant C-Possible
3-ModerateB-Likely 3-Moderate B-Likely
2-MinorA-Almost Certain 2-Minor A-Almost Certain
5-SevereE-Rare 5-Severe E-Rare
4-SignificantD-Unlikely 4-Significant D-Unlikely
3-ModerateC-Possible 3-Moderate C-Possible
2-MinorB-Likely 2-Minor B-Likely
1-InsignificantA-Almost Certain 1-Insignificant A-Almost Certain
4-SignificantE-Rare 4-Significant E-Rare
3-ModerateD-Unlikely 3-Moderate D-Unlikely
2-MinorC-Possible 2-Minor C-Possible
1-InsignificantB-Likely 1-Insignificant B-Likely
3-ModerateE-Rare 3-Moderate E-Rare
2-MinorD-Unlikely 2-Minor D-Unlikely
1-InsignificantC-Possible 1-Insignificant C-Possible
2-MinorE-Rare 2-Minor E-Rare
1-InsignificantD-Unlikely 1-Insignificant D-Unlikely
1-InsignificantE-Rare 1-Insignificant E-Rare
N/A N/A N/A

CONTROLS RANKING
PPE Low
PPE Medium
PPE High
Procedures Low
Procedures Medium
Procedures High
Engineering Low
Engineering Medium
Engineering High

Percentage Complete
 0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
 Yes Yes

No No

ALARP

Risk Rank

Risk Level

Very High 25
Very High 20
Very High 20
High 15
High 16
High 15
High 10
High 12
High 12
High 10
Medium 5
Medium 8
Medium 9
Medium 8
Medium 5
Low 4
Medium 6
Medium 6
Low 4
Low 3
Low 4
Low 3
Low 2
Low 2
Low 1
N/A N/A
Control Rank

1
2
3
4
5
6
7
8
9