National Apprenticeship Promotion Scheme (NAPS)
Claim Payout Process
There are two ways for making payment to Apprentices – directly through
Apprenticeship portal or when the stipend has been paid by the establishment
through their internal payment process.
If the Establishment makes the payment through Apprenticeship Portal, then they do
not have to upload the documents and there will be no Sampling done. This process
is simpler and user friendly.
This SOP applies to the disbursement processed by National Skill Development
Corporation (NSDC) under NAPS Scheme where the stipend has been paid by the
establishment through their internal payment process.
Post payout of apprenticeship stipend, Establishment will submit the claim form on
quarterly basis through their login into the Apprenticeship Portal.
While submitting of reimbursement claim, establishment need to ensure the following
in Apprenticeship Portal to avoid any delay in processing of claims:
❖ Updated Bank Account information in which reimbursement to be processed by
NSDC.
❖ Providing of PAN Number (Permanent Account Number issued by Income Tax
department)
❖ Providing of Bank Transaction UTR No / NEFT/ ECS reference No / Cheque
No. for each of the 3 months of the quarter (for every apprentice).
❖ The following mandatory documents need to be uploaded on the
Apprenticeship Portal while filing out the claim form:
➢ Self-declaration on the Establishment Letterhead duly signed by the
authorized signatories or it can be digitally signed (a format of same is
available in Apprenticeship Portal under the important advisory
notification).
Stipend_Claim_Decl
aration_for_Claims before Dec-18 (1).docx
➢ However, for all claims prior to Dec’18 period wherein Establishment is
not able to provide the bank reference / UTR number, a declaration to be
provided on Notarized Stamp Paper not less than of Rs. 300/- (a format
of same is available in Apprenticeship Portal under the important
advisory notification).
Stipend_Claim_Decl
aration_for_Claims post Dec-18 (1).docx
➢ Annexures of the declaration to be uploaded in .xls / .xlsx format for
further sampling purpose by NSDC.
Annexure_for_Claim
_Reimbursement (3).xlsx
➢ The amount in portal, excel annexure and bank certificate should match.
➢ The amount of stipend paid should not be less than prescribed stipend.
➢ Copy of cancelled cheque to be uploaded on the Portal along with the
other documents.
➢ The stipend should be paid by 10th of following month.
Claim Processing post submission of Documents
1. Establishment will submit disbursement claim on the Apprenticeship Portal
along with the required information and mandatory supporting documents.
2. SSC will verify the claim made by the establishment and send it to NSDC for
further processing
In case SSC perceived that claim submitted by the establishment are not
adequate/complete, then same will be returned to Establishment.
3. Post verification of claims by SSC, based on Sampling methodology, NSDC will
verify the claim. For the purpose of the verification, NSDC may ask further
details and / or payment proofs in support of such verification. In a normal
scenario, the Sampling size may be restricted to the extent of 5% of such
approved claim. Sampling is done automatically by the portal; the sample will
be highlighted in green color. Proof of payment to be uploaded on the portal
against the sample.
4. Following are the proof’s to be considered as valid proof of payment made by
establishment, which need to be provided for selected sample apprentices,
Sample needs to be uploaded on the Portal against the sample selected.
➢ Bank Certificate certified by the bank on the letterhead of the bank through
which payment has been processed/made by the establishment. Certificate
should contain name, UTR no., Bank Account Number, Amount, month etc.
OR
➢ Certificate on the letter head of the Establishment certified by the bank
officer stamp, seal, contact details including official email ID of officer.
Certificate should contain name, UTR no., Bank Account Number, Amount,
month etc.
OR
➢ Copy of candidate bank account statement showing the credit of respective
amount along with establishment bank statement
In case NSDC observes that the documents submitted by the establishment are
not adequate/complete, then same will be returned to the Establishment for re-
submission.
Finance Payout Process
NSDC Team will check and verify, if found satisfactory, will process the payout
through Public Financial Management System (PFMS) and make payment to
establishment through bank transfer. Finance processing steps include: -
❖ Registration of establishment in PFMS portal with KYC
❖ Validation of establishment bank account through online mode by PFMS
❖ Releasing of payments through PFMS( Link-
https://pfms.nic.in/static/NewLayoutCommonContent.aspx?RequestPagenam
e=static/KnowYourPayment_new.aspx)
Start
Approved Claims
Submitted Claim by Establishment in
Apprenticeship Portal
Sector Skill Council
Approved Claims Rejected Claims
National Skill Development Corporation
Approved Claims Rejected Claims
Processing of payout through PFMS
Module
