Operation Guide: ECOSYS M3040idn ECOSYS M3540idn ECOSYS M3550idn ECOSYS M3560idn

PRINT COPY SCAN FAX
ECOSYS M3040idn
OPERATION GUIDE
ECOSYS M3540idn
ECOSYS M3550idn
ECOSYS M3560idn
Downloaded from www.Manualslib.com manuals search engine

> Preface
Preface
Thank you for purchasing the ECOSYS M3040idn/ECOSYS M3540idn/ECOSYS M3550idn/ECOSYS M3560idn.
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take
simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Please read this Operation Guide before using the machine.
We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.
The use of non-genuine toner containers may cause failure.
We will not be liable for any damages caused by the use of third party supplies in this machine.
A label is affixed to our genuine supplies as shown below.

Contents
Preface ..................................................................................................................................... i
Overview .............................................................................................................................. viii
Machine Features .................................................................................................................. ix
Guides Provided with the Machine .................................................................................... xiii
About the Operation Guide (this Guide) ........................................................................... xiv
Structure of the guide .................................................................................................. xiv
Conventions Used in This Guide.................................................................................. xv
Menu Map ........................................................................................................................... xviii
1 Legal and Safety Information ................................................................ 1-1

Notice ................................................................................................................................. 1-2
Safety Conventions in This Guide ............................................................................. 1-2
Environment .............................................................................................................. 1-3
Precautions for Use ................................................................................................... 1-4
Laser Safety (Europe) ............................................................................................... 1-5
SAFETY OF LASER BEAM (USA) ........................................................................... 1-6
Safety Instructions Regarding the Disconnection of Power ...................................... 1-7
WARNING ................................................................................................................. 1-7
Radio Tag Technology .............................................................................................. 1-7
Other precautions (for users in California, the United States) ................................... 1-7
Warranty (the United States and Canada) ................................................................ 1-8
Legal Restriction on Copying/Scanning .................................................................. 1-10
EN ISO 7779 ........................................................................................................... 1-10
EK1-ITB 2000 .......................................................................................................... 1-10
Legal Information .................................................................................................... 1-11
Energy Saving Control Function ............................................................................. 1-17
Automatic 2-Sided Copy Function ........................................................................... 1-17
Resource Saving - Paper ........................................................................................ 1-17
Environmental benefits of "Power Management" .................................................... 1-17
Energy Star (ENERGY STAR®) Program ............................................................... 1-18
2 Installing and Setting up the Machine .................................................. 2-1

Part Names ......................................................................................................................... 2-2
Machine Exterior ....................................................................................................... 2-2
Connectors/Interior .................................................................................................... 2-3
With Optional Equipments Attached ......................................................................... 2-4
Connecting the Machine and Other Devices .................................................................. 2-5
Connecting Cables ............................................................................................................ 2-6
Connecting LAN Cable .............................................................................................. 2-6
Connecting USB Cable ............................................................................................. 2-7
Connecting the Power Cable .................................................................................... 2-7
Power On/Off ..................................................................................................................... 2-8
Power On .................................................................................................................. 2-8
Power Off .................................................................................................................. 2-8
Login/Logout ..................................................................................................................... 2-9
Login ......................................................................................................................... 2-9
Logout ..................................................................................................................... 2-10
Default Settings of the Machine ..................................................................................... 2-11
Setting Date and Time ............................................................................................ 2-11
Network Setup (LAN Cable Connection) ................................................................. 2-13
Energy Saver function .................................................................................................... 2-14
Low Power Mode and Auto Low Power Mode ........................................................ 2-14
Sleep and Auto Sleep ............................................................................................. 2-15
Quick Setup Wizard ......................................................................................................... 2-17
Installing Software .......................................................................................................... 2-20
Software on DVD (Windows) .................................................................................. 2-20
ii

Installing Software in Windows ............................................................................... 2-21
Uninstalling the Software ........................................................................................ 2-26
Installing Software in Mac Computer ...................................................................... 2-27
Setting TWAIN Driver .............................................................................................. 2-29
Setting WIA Driver ................................................................................................... 2-30
Checking the Counter ..................................................................................................... 2-31
Additional Preparations for the Administrator ............................................................. 2-32
Sending Documents to a PC ................................................................................... 2-32
Strengthening the Security ...................................................................................... 2-32
Command Center RX ...................................................................................................... 2-34
Accessing Command Center RX ............................................................................ 2-35
Changing Security Settings ..................................................................................... 2-37
Changing Device Information .................................................................................. 2-39
E-mail Settings ........................................................................................................ 2-41
Registering Destinations ......................................................................................... 2-45
Creating a New Custom Box ................................................................................... 2-47
Printing a document stored in a Custom Box .......................................................... 2-48
Transferring Data from Our Other Products ................................................................. 2-50
Migrating the Address Book .................................................................................... 2-50
3 Preparation before Use .......................................................................... 3-1

Using the Operation Panel ............................................................................................... 3-2
Operation Panel Keys ............................................................................................... 3-2
Adjusting the Operation Panel Angle ........................................................................ 3-3
Touch Panel Display ......................................................................................................... 3-4
Home Screen ............................................................................................................ 3-4
Display for Device Information .................................................................................. 3-8
Display of Keys That Cannot Be Set ......................................................................... 3-9
Enter key and Quick No. Search key ...................................................................... 3-10
Help Screen ............................................................................................................ 3-11
Loading Paper ................................................................................................................. 3-12
Precaution for Loading Paper ................................................................................. 3-13
Loading in the Cassettes ......................................................................................... 3-14
Loading Paper in the Multi Purpose Tray ................................................................ 3-18
Specifying Paper Size and Media Type .................................................................. 3-22
Paper Stopper .................................................................................................................. 3-24
Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-25
Making a note of the computer name and full computer name ............................... 3-25
Making a note of the user name and domain name ................................................ 3-26
Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-27
Configuring Windows Firewall ................................................................................. 3-31
Registering Destinations in the Address Book ............................................................ 3-35
Adding a Destination (Address Book) ..................................................................... 3-35
Adding a Destination on One Touch Key (One Touch Key) .................................... 3-41
4 Printing from PC ..................................................................................... 4-1

Printing from PC ................................................................................................................ 4-2
Printing on Non-standard Sized Paper ...................................................................... 4-4
Printer Driver Print Settings Screen .......................................................................... 4-5
Printer Driver Help ..................................................................................................... 4-6
Changing the Default Printer Driver Settings (Windows 7) ....................................... 4-6
Canceling Printing from a Computer ......................................................................... 4-6
Printing by AirPrint ........................................................................................................... 4-7
Printing Data Saved on the Printer .................................................................................. 4-8
Specifying the Job Box from a Computer and Storing the Job ................................. 4-8
Printing Documents from Private Print Box ............................................................... 4-8
Printing Document from Stored Job Box ................................................................. 4-11
Printing Document from Quick Copy Box ................................................................ 4-14
iii

Printing Document from Proof and Hold Box .......................................................... 4-17
5 Operation on the Machine ..................................................................... 5-1

Loading Originals .............................................................................................................. 5-2
Placing Originals on the Platen ................................................................................. 5-2
Loading Originals in the Document Processor .......................................................... 5-3
Favorites ............................................................................................................................ 5-5
Registering Favorite .................................................................................................. 5-6
Recalling Favorite ..................................................................................................... 5-9
Editing and Deleting Favorite .................................................................................. 5-10
Application ....................................................................................................................... 5-11
Installing Applications .............................................................................................. 5-11
Using Applications ................................................................................................... 5-12
Uninstalling Applications ......................................................................................... 5-13
Registering Shortcuts ..................................................................................................... 5-14
Adding Shortcuts ..................................................................................................... 5-14
Editing and Deleting Shortcuts ................................................................................ 5-15
Copying ............................................................................................................................ 5-16
Basic Operation ....................................................................................................... 5-16
Reserve Next .......................................................................................................... 5-17
Canceling Jobs ........................................................................................................ 5-18
Sending ............................................................................................................................ 5-19
Basic Operation ....................................................................................................... 5-20
Specifying Destination ............................................................................................. 5-22
Checking and Editing Destinations ......................................................................... 5-30
Confirmation Screen of Destinations ....................................................................... 5-31
Recall ...................................................................................................................... 5-32
Send to Me (E-mail) ................................................................................................ 5-32
Sending to Different Types of Destinations (Multi Sending) .................................... 5-33
Canceling Sending Jobs ......................................................................................... 5-34
WSD Scan ............................................................................................................... 5-35
Scanning using TWAIN ........................................................................................... 5-37
Scanning with FMU Connection .............................................................................. 5-39
How to use the FAX Function ........................................................................................ 5-40
What is Document Box? ................................................................................................. 5-41
Basic Operation for Document Box ......................................................................... 5-42
Using a Custom Box ....................................................................................................... 5-43
Creating a New Custom Box ................................................................................... 5-43
Editing and Deleting Custom Box ........................................................................... 5-45
Storing Documents .................................................................................................. 5-46
Printing Documents ................................................................................................. 5-47
Editing Documents .................................................................................................. 5-48
Deleting Documents ................................................................................................ 5-49
Printing Documents Stored in Removable USB Memory ............................................ 5-50
Saving Documents to USB Memory (Scan to USB) ..................................................... 5-52
Check the USB Memory Information ............................................................................. 5-53
Removing USB Memory .................................................................................................. 5-54
6 Using Various Functions ....................................................................... 6-1

Functions Available on the Machine ............................................................................... 6-2
Copy .......................................................................................................................... 6-2
Send .......................................................................................................................... 6-3
Custom Box (Printing) ............................................................................................... 6-5
Removable Memory (Store File, Printing Documents) .............................................. 6-6
Functions ........................................................................................................................... 6-8
Original Size .............................................................................................................. 6-8
Paper Selection ......................................................................................................... 6-9
Original Orientation ................................................................................................. 6-10
iv

Collate ..................................................................................................................... 6-10
Density .................................................................................................................... 6-11
Original Image ......................................................................................................... 6-11
EcoPrint ................................................................................................................... 6-12
Color Selection ........................................................................................................ 6-12
Sharpness ............................................................................................................... 6-13
Background Density Adj. (Background Density Adjustment) .................................. 6-13
Prevent Bleed-thru .................................................................................................. 6-14
Zoom ....................................................................................................................... 6-14
Combine .................................................................................................................. 6-16
Duplex ..................................................................................................................... 6-18
Continuous Scan ..................................................................................................... 6-19
Job Finish Notice ..................................................................................................... 6-20
File Name Entry ...................................................................................................... 6-21
Priority Override ...................................................................................................... 6-21
Quiet Mode .............................................................................................................. 6-21
Duplex (2-sided Original) ........................................................................................ 6-22
Sending Size ........................................................................................................... 6-23
File Format .............................................................................................................. 6-24
File Separation ........................................................................................................ 6-27
Scan Resolution ...................................................................................................... 6-27
E-mail Subject/Body ................................................................................................ 6-27
FTP Encrypted TX ................................................................................................... 6-28
Delete after Printed ................................................................................................. 6-28
Storing Size ............................................................................................................. 6-29
Encrypted PDF Password ....................................................................................... 6-29
JPEG/TIFF Print ...................................................................................................... 6-30
XPS Fit to Page ....................................................................................................... 6-30
7 Status/Job Cancel .................................................................................. 7-1

Checking Job Status ......................................................................................................... 7-2
Details of the Status Screens .................................................................................... 7-4
Checking Detailed Information of Jobs ..................................................................... 7-8
Checking Job History ....................................................................................................... 7-9
Checking the Detailed Information of Histories ....................................................... 7-11
Sending the Log History .......................................................................................... 7-11
Job Operation .................................................................................................................. 7-12
Pause and Resumption of Jobs .............................................................................. 7-12
Canceling of Jobs .................................................................................................... 7-12
Device/Communication ................................................................................................... 7-13
Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ................... 7-15
8 Setup and Registration (System Menu) ............................................... 8-1

System Menu ..................................................................................................................... 8-2
Operation Method ..................................................................................................... 8-2
System Menu Settings .............................................................................................. 8-4
Language .................................................................................................................. 8-6
Report ....................................................................................................................... 8-6
User Property ............................................................................................................ 8-9
Cassette/MP Tray Settings ....................................................................................... 8-9
Common Settings .................................................................................................... 8-11
Home ....................................................................................................................... 8-19
Copy ........................................................................................................................ 8-20
Send ........................................................................................................................ 8-21
Document Box ......................................................................................................... 8-22
FAX ......................................................................................................................... 8-22
Application ............................................................................................................... 8-23
Internet .................................................................................................................... 8-23

Address Book/One Touch ....................................................................................... 8-23
User Login/Job Accounting ..................................................................................... 8-24
Printer ...................................................................................................................... 8-25
System/Network ...................................................................................................... 8-27
Date/Timer/Energy Saver ........................................................................................ 8-37
Adjustment/Maintenance ......................................................................................... 8-40
9 User Authentication and Accounting (User Login, Job Accounting) 9-1

Overview of User Login Administration .......................................................................... 9-2
Enabling User Login Administration ............................................................................... 9-3
Setting User Login Administration .................................................................................. 9-5
Adding a User (Local User List) ................................................................................ 9-5
Changing User Properties ......................................................................................... 9-9
User Account Lockout Setting ................................................................................. 9-13
User Login Administration for Printing ..................................................................... 9-15
To Manage the Users to Scan Using TWAIN .......................................................... 9-16
To Manage the Users to Scan Using WIA .............................................................. 9-17
To Manage the Users that Send Faxes from a PC ................................................. 9-18
Local Authorization .................................................................................................. 9-19
Group Authorization Settings .................................................................................. 9-20
Obtain NW User Property ....................................................................................... 9-23
Simple Login Settings ............................................................................................. 9-25
ID Card Settings ...................................................................................................... 9-29
Using User Login Administration .................................................................................. 9-31
Login/Logout ........................................................................................................... 9-31
User Login Administration on a PC ......................................................................... 9-31
Overview of Job Accounting .......................................................................................... 9-32
Enabling Job Accounting ............................................................................................... 9-33
Job Accounting Access ........................................................................................... 9-34
Setting an Account .......................................................................................................... 9-35
Adding an Account .................................................................................................. 9-35
Restricting the Use of the Machine ......................................................................... 9-37
Editing an Account .................................................................................................. 9-38
Deleting an Account ................................................................................................ 9-40
Job Accounting for Printing ..................................................................................... 9-41
Job Accounting for Scan Using TWAIN .................................................................. 9-42
Job Accounting for Scan Using WIA ....................................................................... 9-43
Job Accounting for the FAX Transmitted from a Computer .................................... 9-44
Configuring Job Accounting .......................................................................................... 9-45
Default Setting ......................................................................................................... 9-45
Counting the Number of Pages Printed .................................................................. 9-46
Print Accounting Report .......................................................................................... 9-47
Using Job Accounting .................................................................................................... 9-49
Login/Logout ........................................................................................................... 9-49
Job Accounting on a PC .......................................................................................... 9-49
Unknown ID Job .............................................................................................................. 9-50
10 Troubleshooting ................................................................................... 10-1

Regular Maintenance ...................................................................................................... 10-2
Cleaning .................................................................................................................. 10-2
Toner Container Replacement ................................................................................ 10-5
Waste Toner Box Replacement .............................................................................. 10-8
Troubleshooting ............................................................................................................ 10-10
Solving Malfunctions ............................................................................................. 10-10
Responding to Messages ...................................................................................... 10-15
Adjustment/Maintenance ....................................................................................... 10-25
Clearing Paper Jams ............................................................................................. 10-26
vi

11 Appendix ............................................................................................... 11-1
Optional Equipment ........................................................................................................ 11-2
Overview of Optional Equipment ............................................................................. 11-2
Optional Applications ............................................................................................ 11-10
Character Entry Method ................................................................................................ 11-12
Entry Screens ........................................................................................................ 11-12
Entering Characters .............................................................................................. 11-14
Paper .............................................................................................................................. 11-15
Basic Paper Specifications .................................................................................... 11-15
Choosing the Appropriate Paper ........................................................................... 11-16
Special Paper ........................................................................................................ 11-19
Specifications ................................................................................................................ 11-23
Common Functions ............................................................................................... 11-23
Copy Functions ..................................................................................................... 11-25
Printer Functions ................................................................................................... 11-25
Scanner Functions ................................................................................................ 11-26
Document Processor ............................................................................................. 11-26
Paper Feeder (500-sheet) (Option) ....................................................................... 11-27
Glossary ......................................................................................................................... 11-28
Index ............................................................................................................................ Index-1
vii

> Overview
Overview
This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail
recipient as an attachment or to a computer on the same network. On products with a FAX function, it is also possible to
use the fax function.
Input Data Security

You can use the machine security
Original Electronic data USB memory Fax data levels according to your needs.
Strengthen security
(Settigns for
Administrator) (page xi)
Application
You can expand the machine
functions according to your
Operations from your PC
needs.
Application (page
5-11)
Document
Box functions
Command Center RX This function is useful for a variety of purposes,

You can check the status and change the including saving data in the machine and in a
settings of the machine from a Web USB memory stick.
browser on your computer. Printing Data Saved on the Printer (page 4-
Command Center RX (page 2-34) 8)
Command Center RX User Guide Using a Custom Box (page 5-43)
Output Data
Copy functions Printer functions Send functions USB memory Fax functions
Copying (page 5-16) Sending (page 5-19) Saving Documents to FAX Operation
Printing from PC (page 4-1) USB Memory (Scan Guide
to USB) (page 5-52)
NOTE
• Before using the machine, be sure to read Legal and Safety Information on page 1-1.
• For preparations for use of the machine such as cable connections and software installation, refer to Installing and
Setting up the Machine on page 2-1.
• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to Preparation
before Use on page 3-1.
viii

> Machine Features
Machine Features
The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various
Functions (page 6-1).
Optimize your office workflow

Access to frequently used functions Set up the machine easily Set up fax easily (FAX Setup)
with just one touch (Favorites) (Quick Setup Wizard)
1 2 3 1 2 3
You can preset frequently used functions. You can configure the necessary settings You can configure the necessary settings
Once you register frequently used before using the machine in the wizard before using fax in the wizard mode.
settings as favorite, you can call up the mode. FAX Setup (page 2-17)
settings easily. Using this favorite brings Quick Setup Wizard (page 2-17)
the same results even if operated by
another person.
Favorites (page 5-5)
Optimize your office workflow

Scan a large number of originals in Send one time with multiple sending Save frequently used documents in
separate batches and produce as one options (Multi Sending) the machine (Custom Box)
job (Continuous Scan)
1 11 21 1
1~10 11~20 21~30 1~30
It is useful when preparing many-page You can send a same document to the You can save the frequently used
handouts. multiple destinations using a different document in the machine and print it
When a large number of originals cannot method. when needed.
be placed in the document processor at You can specify multiple destinations of Using a Custom Box (page 5-43)
one time, the originals can be scanned in different send methods such as E-mail,
separate batches and then copied or sent SMB, and Fax.
as one job. You can reduce your workflow by sending
Continuous Scan (page 6-19) a job at once.
Sending to Different Types of
Destinations (Multi Sending) (page
5-33)
ix

> Machine Features
Optimize your office workflow Save energy and cost

Send a FAX from a PC Save energy as needed Use less toner for printing
(Sending FAX from PC) (Energy Saver function) (EcoPrint)
Off
You can save the paper used for sending The machine is equipped with Energy You can save toner consumption with this
a FAX with this function. Saver function that automatically function.
You can send a file to be faxed from the switched into Low Power Mode or Sleep When you only need to check the printed
PC without printing the file, so that you Mode. content, such as a trial print run or
can reduce the number of pieces of paper Energy Saver function (page 2-14) documents for internal confirmation, use
and perform sending jobs efficiently. this function to save toner.
FAX Operation Guide Use this function when a high-quality print
is not required.
EcoPrint (page 6-12)
Save energy and cost Create attractive documents

Reduce paper use Send a FAX to reduce the Prevent image bleed-through
(Paper Saving Copy) communication cost (Prevent Bleed-through)
(FAX Delayed Transmission)
You can print originals on both sides of You can prevent image bleed-through
the paper. You can also print multiple You can reduce the communication cost from the reverse side when scanning thin
originals onto one sheet. with this function. originals.
Combine (page 6-16) The communication cost can be reduced Prevent Bleed-thru (page 6-14)
Duplex (page 6-18) by setting the timer to the time period
during which the communication cost is
low.
FAX Operation Guide

> Machine Features
Strengthen security
Password-protect a PDF file Protect data on the SSD Prevent loss of finished documents
(PDF Encryption Functions) (Encryption / Overwrite) (Private Print)
Use the PDF format's password security You can overwrite the unnecessary data You can temporarily save a printer
options to restrict document viewing, that remains on the SSD automatically. document in the machine. By printing the
printing and editing. To prevent an external leakage, the document from the machine prevents
Encrypted PDF Password (page 6- machine is able to encrypt data before someone takes your document.
29) writing it to the SSD. Printing Data Saved on the Printer
Data Security (page 8-36) (page 4-8)
Strengthen security Use functions more efficiently

Log in by ID card Strengthen security Make the machine quiet
(Card Authentication) (Settigns for Administrator) (Quiet Mode)
OK !
You can log in simply by touching an ID Various functions are available for You can make the machine quiet by
card. You don't need to enter your user administrators to strengthen security. reducing its running noise. You can
name and password. Strengthening the Security (page 2- configure this mode by job.
Card Authentication Kit(B) "Card 32) Quiet Mode (page 6-21)
Authentication Kit" (page 11-3)
xi

> Machine Features
Use functions more efficiently

Expand functions as necessary Install the machine without concerning Use USB memory
(Application) the network cables (Wireless Network) (USB Memory)
The functionality of the machine can be In an environment where the wireless It is useful when you need to print
expanded by installing applications. LAN is used, you can install the machine document outside your office or you
Applications that help you perform your without concerning the network cables. cannot print document from your PC.
daily more efficiently such as a scan Wireless Network (page 8-33) You can print the document from the USB
feature and an authentication feature are memory by plugging it directly into the
available. machine.
Application (page 5-11) Original scanned at the machine can be
saved in the USB memory also.
Printing Documents Stored in
Removable USB Memory (page 5-
50)
Saving Documents to USB Memory
(Scan to USB) (page 5-52)
Use functions more efficiently

Specify image file format Perform remote operation
(File Format) (Command Center RX)
You can select the various file formats You can access to the machine remotely
when sending/storing images. to print, send or download data.
File Format (page 6-24) Administrators can configure the machine
behavior or management settings.
Command Center RX (page 2-34)
xii

> Guides Provided with the Machine
Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.
The contents of the guides are subject to change without notice for the purpose of improvement of machine
performance.
Printed guides
Quick Guide
Start using the
machine quickly Explains how to use basic functions of the machine, how to use convenient features, how
to perform routine maintenance, and what to do when problems occur.
Safety Guide
Provides safety and cautionary information for installation environment and use of the
machine. Be sure to read this guide before using the machine.
For safe use of the
machine Safety Guide (ECOSYS M3040idn/ECOSYS M3540idn/ECOSYS
M3550idn/ECOSYS M3560idn)
Indicates the space required for machine installation, and describes the cautionary labels
and other safety information. Be sure to read this guide before using the machine.
Guides (PDF) on the DVD (Product Library)
Use the machine Operation Guide (This Guide)

thoughtfully Explains how to load paper and perform copy, print and scan operations, and indicates
default settings and other information.
FAX Operation Guide

Use the fax functions
Explains how to use the fax function.
Card Authentication Kit (B) Operation Guide

Use the ID card
Explains how to perform authentication using the ID card.
Data Security Kit (E) Operation Guide

Strengthen security Explains how to introduce and use the Data Security kit (E), and how to overwrite and encrypt
data.
Easily register Command Center RX User Guide

machine information Explains how to access the machine from a Web browser on your computer to check and
and configure settings change settings.
Print data from a Printer Driver User Guide

computer Explains how to install the printer driver and use the printer function.
KYOCERA Net Direct Print Operation Guide

Directly print a PDF file
Explains how to print PDF files without launching Adobe Acrobat or Reader.
Monitor the machine KYOCERA Net Viewer User Guide

and printers on the Explains how to monitor your network printing system (the machine) with KYOCERA Net
network Viewer.
File Management Utility User Guide

Scan images and save
with information Explains how to use File Management Utility to set various parameters and send and save
scanned documents.
PRESCRIBE Commands Command Reference

Print without using the Describes the native printer language (PRESCRIBE commands).
printer driver PRESCRIBE Commands Technical Reference
Describes the PRESCRIBE command functions and control for each type of emulation.
Install the Adobe Reader (version 8.0 or later) to view the manuals on the DVD.
xiii

> About the Operation Guide (this Guide)
About the Operation Guide (this Guide)

Structure of the guide
The Operation Guide contains the following chapters.
Chapter Contents
1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.
2 Installing and Setting up the Explains part names, cable connections, installation of the software, login, logout, and
Machine other matters related to administration of the machine.
3 Preparation before Use Explains preparations and settings that are required in order to use the machine, such
as how to use the operation panel, load paper, and create an address book.
4 Printing from PC Explains functions that are available when the machine is used as a printer.
5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals, making
copies, sending documents, and using document boxes.
6 Using Various Functions Explains convenient functions that are available on the machine.
7 Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel jobs
being printed or waiting to print. Also explains how to check paper and toner levels, how
to check the device status, and how to cancel fax transmission.
8 Setup and Registration (System Explains System Menu and how it relates to the operation of the machine.
Menu)
9 User Authentication and Explains user login and job accounting.

Accounting (User Login, Job
Accounting)
10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other
problem occurs.
11 Appendix Describes convenient options that are available for the machine. Provides information
on media types and paper sizes, and gives a glossary of terms. Explains how to enter
characters, and lists the specifications of the machine.
xiv

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.
Click an item in the Table of Click to move from the current page to the previously
Contents to jump to the displayed page. This is convenient when you want to return
corresponding page. to the page from which you jumped to the current page.
IMPORTANT
Indicates operational requirements
and restrictions to operate the
machine correctly, and avoid
damage to the machine or property.
NOTE
Indicates supplemental
explanations and reference
information for operations.
Refer to
Click the underlined text to jump to
the corresponding page.
CAUTION
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
Convention Description Example

[Bold] Indicates keys on the operation panel and buttons on Press the [Start] key.
your computer screen. Click the [OK] button.
[Regular] Indicates keys on the touch panel. Press [OK].
"Regular" Indicates a message or setting displayed on the touch "Ready to copy." appears.
panel or computer screen.
You can select from the "Print size" menu.
xv

On pages that explain a convenient function, the modes in which that function can be used are indicated by icons.
Quiet Mode
Print from Print from Scan to
Copy Send USB
Box USB
Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable.
Icon Description Icon Description

The function can be used when copying a The function can be used when printing from a
Copy document. Print from custom box.
Box
Ready to copy. 10:10 Ready to print from Box. 10:10
Copy Copies Print Copies
Paper Zoom Density Paper Collate Duplex

Selection Selection
A4 100% Normal 0 A4 Off 1-sided>>1-sided
Duplex Combine Quiet Delete Quiet

Mode afterPrint Mode
1-sided>>1-sided Off Off Off Off
Functions Favorites Functions Cancel
Copy screen Custom box screen (Option)
The function can be used when printing from The function can be used when sending a
Print from removable memory such as a USB memory stick. Send document.
USB
Ready to print from Box. 10:10 Ready to send. 10:10
Print Copies Send Dest. :
Check
Recall
Paper Collate Duplex
Selection
A4 Off 1-sided>>1-sided
One Touch Key Address Book Ext Address Book
1/2
Quiet
Mode
Off E-mail Folder FAX
Functions Cancel Functions Favorites
Printing from removable memory screen Send screen
The function can be used when saving to

Scan to removable memory such as a USB memory stick.
USB
Ready to store in Box. 10:10
Store File
File Duplex Scan

Format Resolution
PDF 1-sided 300x300dpi
Density File Name Quiet

Entry Mode
Normal 0 doc Off
Functions Cancel
Saving to removable memory screen
xvi

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:
Actual procedure Procedure indicated in this guide

Press the [System Menu] key Press the [System Menu] key, [ ], [Common Settings], and
 then [Sound].
Press [ ]

Press [Common Settings]

Press [Sound]
Touch panel keys that are pressed are outlined in red.
System Menu/Counter. 10:10

System Menu
Quick Setup Wizard
Language
1/5 Press [ ] or [ ] to scroll up and down.
Report
Counter
Close
Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below.
Ready to copy. 10:10 Ready to copy. 10:10

Copy Copies Functions
Collate
Paper Zoom Density On
Selection Original Size
A4 100% Normal 0 A4
1/3
Original Orientation
Duplex Combine Quiet Top Edge on Top
1-sided>>1-sided Off Off

Mode
2 Original Image
Text+Photo
Functions Favorites Close Add/Edit

Shortcut
xvii

> Menu Map
Menu Map
(The names displayed on the touch panel are used here. These may differ from the referenced titles.)
or
Copy
Paper Selection (page 6-9)
Zoom (page 6-14)
Density (page 6-11)
Duplex (page 6-18)
Combine (page 6-16)
Quiet Mode (page 6-21)
Functions Collate (page 6-10)
Original Size (page 6-8)
Original Orientation (page 6-10)
Original Image (page 6-11)
Sharpness (page 6-13)
Background Density Adj. (page 6-13)
Prevent Bleed-through (page 6-14)
Continuous Scan (page 6-19)
Job Finish Notice (page 6-20)
File Name Entry (page 6-21)
Priority Override (page 6-21)
xviii

> Menu Map
or
Send
One Touch Key (page 5-24)
Address Book (page 5-22)
Ext Address Book (Refer to Command Center RX User Guide.)
E-mail (page 5-25)
Folder (page 5-26)
FAX (Refer to FAX Operation Guide.)
WSD Scan (page 5-36)
Functions Quiet Mode (page 6-21)
File Format (page 6-24)
Original Size (page 6-8)
Duplex (page 6-22)
Sending Size (page 6-23)
File Separation (page 6-27)
Scan Resolution (page 6-27)
Density (page 6-11)
Color Selection (page 6-12)
FAX TX Resolution (Refer to FAX Operation Guide.)
Zoom (page 6-14)
Subject/Body (page 6-27)
FTP Encrypted TX (page 6-28)
FAX Delayed Transmission (Refer to FAX Operation Guide.)
FAX Direct Transmission (Refer to FAX Operation Guide.)
FAX Polling RX (Refer to FAX Operation Guide.)
FAX TX Report (Refer to FAX Operation Guide.)
xix

> Menu Map
Custom Box
Custom Box Menu Print Paper Selection (page 6-9)
Collate (page 6-10)
Duplex (page 6-18)
Delete after Print (page 6-28)
Functions Priority Override (page 6-21)
Job Box
Job Box Private Print/Stored Job (page 4-8)
Quick Copy/Proof and Hold (page 4-14)
xx

> Menu Map
Removable
Memory
Removable Memory Print Paper Selection (page 6-9)
Collate (page 6-10)
Duplex (page 6-18)
Functions EcoPrint (page 6-12)
Priority Override (page 6-21)
Encrypted PDF Password (page 6-29)
JPEG/TIFF Print (page 6-30)
XPS Fit to Page (page 6-30)
Menu Store File File Format (page 6-24)
Duplex (page 6-22)
Density (page 6-11)
Functions Original Size (page 6-8)
Storing Size (page 6-29)
Zoom (page 6-14)
xxi

> Menu Map
Sub Address Box
Sub Address Box (Refer to FAX Operation Guide.)
Polling Box
Polling Box (Refer to FAX Operation Guide.)
or
Status/
Job Cancel
Print Job Status (page 7-4)
Send Job Status (page 7-5)
Store Job Status (page 7-6)
Scheduled Job (page 7-7)
Print Job Log (page 7-9)
Send Job Log (page 7-9)
Store Job Log (page 7-9)
FAX Job Log (Refer to FAX Operation Guide.)
Scanner (page 7-13)
Printer (page 7-13)
FAX (refer to FAX Operation Guide.)
Toner Status (page 7-15)
Paper Status (page 7-15)
Removable Memory (page 7-13)
USB Keyboard (page 7-13)
SSD (page 7-14)
Connection Status (page 7-14)
xxii

> Menu Map
or
System
Menu
Quick Setup Wizard FAX Setup (page 2-17)
Paper Setup (page 2-17)
Energy Saver Setup (page 2-17)
Network Setup (page 2-17)
Language (page 8-6)
Report Print Report Status Page (page 8-6)
Font List (page 8-6)
Network Status (page 8-7)
Service Status (page 8-7)
Accounting Report (page 8-7)
Sub Address Box List (Refer to FAX Operation Guide.)
FAX List (Index) (Refer to FAX Operation Guide.)
FAX List (No.) (Refer to FAX Operation Guide.)
Outgoing FAX Report (Refer to FAX Operation Guide.)
Incoming FAX Report (Refer to FAX Operation Guide.)
Optional Network Status (page 8-7)
Admin Report Outgoing FAX Report (Refer to FAX Operation Guide.)

Settings
Incoming FAX Report (Refer to FAX Operation Guide.)
Result Report Send Result Report (page 8-8)

Setting
RX Result Report (Refer to FAX Operation Guide.)
Job Finish Notice Setting (page 8-8)
Send Log History Sending Log History (page 8-8)
Auto Sending (page 8-8)
Destination (page 8-8)
Job Log Subject (page 8-8)
Personal Information (page 8-8)
Counter Printed Pages (page 2-31)
Scanned Pages (page 2-31)
User Property (page 9-9)
xxiii

> Menu Map
Cassette/MP Tray Cassette 1 (page 8-9)

Settings
Cassette 2 (page 8-9)
Multi Purpose Tray (page 8-10)
Common Settings Default Screen (page 8-11)
Sound Buzzer (page 8-11)
FAX Speaker Volume (Refer to FAX Operation Guide.)
FAX Monitor Volume (Refer to FAX Operation Guide.)
Original Settings Custom Original Size (page 8-12)
Default Original Size (page 8-12)
Paper Settings Custom Paper Size (page 8-13)
Media Type Settings (page 8-14)
Default Paper Source (page 8-14)
Media for Auto (B & W) (page 8-14)
Special Paper Action (page 8-14)
Function Defaults File Format (page 8-15)
Collate (page 8-15)
Original Image (Copy) (page 8-15)
Original Image (Send/Store) (page 8-16)
Background Density Adj. (Copy) (page 8-16)
Background Density Adj. (Send/Store) (page 8-16)
Prevent Bleed-through (Copy) (page 8-16)
Prevent Bleed-through (Send/Store) (page 8-16)
FAX TX Resolution (Refer to FAX Operation Guide.)
Zoom (page 8-16)
xxiv

> Menu Map
Common Settings Function Defaults Continuous Scan (Except FAX) (page 8-16)
Continuous Scan (FAX) (Refer to FAX Operation Guide.)
Subject/Body (page 8-16)
FTP Encrypted TX (page 8-16)
JPEG/TIFF Print (page 8-16)
XPS Fit to Page (page 8-16)
Detail Settings Image Quality (page 8-17)
PDF/A (page 8-17)
High Comp. PDF (page 8-17)
Preset Limit (page 8-17)
Error Handling Duplexing Error (page 8-17)
Paper Mismatch Error (page 8-17)
Measurement (page 8-17)
Low Toner Alert Level (page 8-18)
Keyboard Layout (page 8-18)
Format SSD (page 8-18)
Format SD Card (page 8-19)
Display Status/Log (page 8-19)
Function Key Usage (page 8-19)
Home Customize Desktop (page 3-5)
Customize Taskbar (page 3-5)
Wallpaper (page 3-5)
Copy Auto Paper Selection (page 8-20)
Auto % Priority (page 8-20)
Reserve Next Priority (page 8-20)
DP Read Action (page 8-20)
Send Dest. Check before Send (page 8-21)
Entry Check for New Dest. (page 8-21)
Send and Forward (page 8-21)
Color TIFF Compression (page 8-21)
Default Screen (page 8-21)
New Destination Entry (page 8-21)
Recall Destination (page 8-21)
xxv

> Menu Map
Document Box Custom Box (page 5-43)
Sub Address Box (Refer to FAX Operation Guide.)
Job Box Quick Copy Job Retention (page 8-22)
Deletion of Job Retention (page 8-22)
Storage Media (page 8-22)
Polling Box (Refer to FAX Operation Guide.)
FAX (Refer to FAX Operation Guide.)
Application (page 5-11)
Internet Proxy (page 8-23)
Address Book/One Address Book (page 3-35)

Touch
One Touch Key (page 3-41)
Address Book Sort (page 8-24)

Defaults
Print List (Refer to FAX Operation Guide.)
User Login/Job User Login Settings User Login (page 9-3)

Accounting
Local User List (page 9-5)
ID Card Settings Keyboard Login (page 9-30)
Password Login (page 9-30)
Simple login Simple Login (page 9-25)

settings
Simple Login Setup (page 9-26)
Local User Authorization (page 9-19)
User Account Lockout (page 9-14)

Lockout Settings
Lockout Policy (page 9-14)
Locked out Users List (page 9-14)
Group Authorization Group Authorization (page 9-20)

Set.
Group List (page 9-21)
Obtain NW User Property (page 9-23)
xxvi

> Menu Map
User Login/Job Job Accounting Job Accounting (page 9-33)

Accounting Settings
Job Accounting Access (page 9-34)
Print Accounting Report (page 9-47)
Total Job Accounting (page 9-46)
Each Job Accounting (page 9-46)
Accounting List (page 9-35)
Default Setting Apply Limit (page 9-45)
Copy/Printer Count (page 9-45)
Counter Limit (page 9-45)
Unknown ID Job (page 9-50)
Printer Emulation (page 8-25)
Override A4/Letter (page 8-25)
Duplex (page 8-25)
Paper Output (page 8-25)
Copies (page 8-25)
Orientation (page 8-25)
Wide A4 (page 8-25)
Form Feed TimeOut (page 8-25)
LF Action (page 8-26)
CR Action (page 8-26)
Job Name (page 8-26)
User Name (page 8-26)
MP Tray Priority (page 8-26)
Paper Feed Mode (page 8-26)
Auto cassette Change (page 8-26)
Resolution (page 8-26)
KIR (page 8-26)
xxvii

> Menu Map
System/Network Network Host Name (page 8-27)
TCP/IP Settings TCP/IP (page 8-27)
IPv4 Settings (page 8-27)
IPv6 Settings (page 8-28)
Bonjour (page 8-28)
Protocol Detail (page 8-29)
WSD Scan (page 8-30)
WSD Print (page 8-30)
Enhanced WSD (page 8-30)
Enhanced WSD (SSL) (page 8-30)
IPSec (page 8-31)
Secure Protocol SSL (page 8-31)
IPP Security (page 8-31)
HTTP Security (page 8-31)
LDAP Security (Ext. Address Book) (page 8-31)
LDAP Security (User Property) (page 8-31)
SMTP Security (page 8-31)
POP3 Security (User 1) (page 8-31)
LAN Interface (page 8-31)
Restart Network (page 8-31)
Proxy (page 8-32)
Optional Network Basic (page 8-32)
Wireless Network (page 8-33)
Network Interface (Send) (page 8-34)
Interface Block USB Host (page 8-34)

Setting
USB Device (page 8-34)
USB Storage (page 8-34)
Optional Interface 1 (page 8-34)
Optional Interface 2 (page 8-34)
xxviii

> Menu Map
System/Network Security Level (page 8-35)
Restart (page 8-35)
RAM Disk Setting (page 8-35)
Optional Memory (page 8-36)
Data Security (page 8-36)
Optional Function (page 11-10)
Date/Timer/Energy Date/Time (page 8-37)

Saver
Date Format (page 8-37)
Time Zone (page 8-37)
Auto Panel Reset (page 8-37)
Panel Reset Timer (page 8-37)
Low Power Timer (page 8-37)
Sleep Rules (models for Europe) (page 8-38)
Sleep Level (models except for Europe) (page 8-38)
Sleep Timer (page 8-38)
Power Off Rule (page 8-39)
Power Off Timer (page 8-39)
Auto Error Clear (page 8-39)
Error Clear Timer (page 8-39)
Unusable Time (Refer to FAX Operation Guide.)
Adjustment/ Quiet Mode Settings Quiet Mode (page 8-40)

Maintenance
Specify for Each Job (page 8-40)
Density Adjustment Copy (page 8-40)
Send/Box (page 8-40)
Background Density Copy (Auto) (page 8-40)

Adj.
Send/Box (Auto) (page 8-40)
Print Density (page 8-40)
Auto Color Correction (page 8-40)
Correcting Black Line (page 8-40)
Display Brightness (page 8-40)
Drum Refresh (page 8-41)
Auto Drum Refresh (page 8-41)
xxix

1 Legal and Safety
Information
Please read this information before using your machine. This chapter provides information on the following topics.
Notice ................................................................................................................................................................. 1-2
Safety Conventions in This Guide ........................................................................................................... 1-2
Environment ............................................................................................................................................. 1-3
Precautions for Use ................................................................................................................................. 1-4
Laser Safety (Europe) .............................................................................................................................. 1-5
SAFETY OF LASER BEAM (USA) .......................................................................................................... 1-6
Safety Instructions Regarding the Disconnection of Power ..................................................................... 1-7
WARNING ................................................................................................................................................ 1-7
Radio Tag Technology ............................................................................................................................. 1-7
Other precautions (for users in California, the United States) .................................................................. 1-7
Warranty (the United States and Canada) ............................................................................................... 1-8
Legal Restriction on Copying/Scanning ................................................................................................. 1-10
EN ISO 7779 .......................................................................................................................................... 1-10
EK1-ITB 2000 ........................................................................................................................................ 1-10
Legal Information .................................................................................................................................... 1-11
Energy Saving Control Function ............................................................................................................ 1-17
Automatic 2-Sided Copy Function ......................................................................................................... 1-17
Resource Saving - Paper ....................................................................................................................... 1-17
Environmental benefits of "Power Management" ................................................................................... 1-17
Energy Star (ENERGY STAR®) Program .............................................................................................. 1-18
1-1

Legal and Safety Information > Notice
Notice
Safety Conventions in This Guide
The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user,
other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their
meanings are indicated below.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The  symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
NOTE
An original which resembles a bank note closely may not be copied properly in some rare cases because this
machine is equipped with a counterfeiting prevention function.
1-2

Environment
The service environmental conditions are as follows:
• Temperature: 50 to 90.5 °F (10 to 32.5 °C)
(But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).)
• Humidity: 15 to 80%
(But temperature should be 86 °F (30 °C) or less when humidity is 80%.)
Adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature:
around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%.
Avoid the following locations when selecting a site for the machine.
• Avoid locations near a window or with exposure to direct sunlight.
• Avoid locations with vibrations.
• Avoid locations with drastic temperature fluctuations.
• Avoid locations with direct exposure to hot or cold air.
• Avoid poorly ventilated locations.
If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.
During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the
machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that
the room be properly ventilated.
1-3

Precautions for Use

Cautions when handling consumables
CAUTION
Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.
Keep parts which contain toner out of the reach of children.
If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes
and skin.
• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If
coughing develops, contact a physician.
• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of
your stomach. If necessary, contact a physician.
• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,
contact a physician.
• If toner does happen to get on your skin, wash with soap and water.
Do not attempt to force open or destroy parts which contain toner.
Other precautions
Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner
container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Store the machine while avoiding exposure to direct sunlight.
Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature
and humidity.
If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose
(MP) Tray, return it to its original package and reseal it.
1-4

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is
hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no
radiation can leak from the machine.
This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.
Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.
These labels are attached to the laser scanner unit inside the machine and are not in a user access area.
Regarding CLASS 1 laser products, information is provided on the rating label.
1-5

SAFETY OF LASER BEAM (USA)

1. Safety of laser beam
This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards
established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is
safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and
sealed within the external covers, never permits the laser beam to escape.
2. The CDRH Act

A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health
(CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S. without
certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates
compliance with the CDRH regulations and must be attached to laser products marketed in the United States. On this
machine, the label is on the rear.
ECOSYS M3040idn / ECOSYS M3540idn /

ECOSYS M3550idn / ECOSYS M3560idn
3. Optical unit
When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label
located on the cover of the optical unit.
4. Maintenance
For safety of the service personnel, follow the maintenance instructions in the other section of this manual.
5. Safety switch
The power to the laser unit is cut off when the front cover is opened.
1-6

Safety Instructions Regarding the Disconnection of

Power
Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and
are not suitable for isolating the equipment from the power source.
Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs
sur l'appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l'appareil hors tension.
WARNING
These limits are designed to provide reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference
will not occur in a particular installation. If this equipment does cause harmful interference to radio or television
reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
• The use of a non-shielded interface cable with the referenced device is prohibited.
CAUTION — The changes or modifications not expressly approved by the party responsible for compliance could void
the user's authority to operate the equipment.
This device contains the module (FCC ID:, IC:), which complies with Part 15 of FCC Rules and RSS-Gen of IC Rules.
Operation is subject to the following two conditions; (1) this device may not cause interference, and (2) this device must
accept any interference, including interference that may cause undesired operation of the device.
Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner container may be subject to
authorization and the use of this equipment may consequently be restricted.
Other precautions
(for users in California, the United States)
Perchlorate Material - special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate.
1-7

Warranty (the United States and Canada)
ECOSYS M3040idn / M3540idn

MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY
KYOCERA Document Solutions America, Inc. and KYOCERA Document Solutions Canada, Ltd.
(both referred to as "KYOCERA") warrant the Customer's new Multifunctional Product (referred to
as "MFP"), and the new accessories installed with the initial installation of the MFP, against any
defects in material and workmanship for a period of one year, or 300,000 copies/prints from date of
installation, whichever first occurs. In the event the MFP or an accessory is found to be defective
within the warranty period, KYOCERA's only obligation and the Customer's exclusive remedy shall
be replacement of any defective parts. KYOCERA shall have no obligation to furnish labor.
This warranty covers Maintenance Kits and the components of Maintenance Kits included with the
original MFP for a period of one year or 300,000 copies/prints, whichever first occurs. Maintenance
Kits consist of the developing unit, the drum unit, the fixing unit, the transfer roller, and the paper
feed roller. Maintenance Kits for the Document Processor consist of the paper feed roller and the
separation pad. Replacement Maintenance Kits have a 90 day Limited Warranty.
This warranty is valid only for the original retail purchaser (referred to as the "Customer") of a new
KYOCERA MFP in the United States of America or Canada, based upon the country of purchase.
In order to obtain performance of this warranty, the Customer must immediately notify the
Authorized KYOCERA Dealer from whom the product was purchased. If the KYOCERA Dealer is
not able to provide service, write to KYOCERA at the address below for the name and address of
the Authorized KYOCERA Dealer in your area, or check KYOCERA's website at
http://www.kyoceradocumentsolutions.com for KYOCERA Document Solutions America, Inc. or
http://www.kyoceradocumentsolutions.ca for KYOCERA Document Solutions Canada, Ltd.
This warranty does not cover MFPs or accessories which: (a) have become damaged due to
operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress,
(b) have used parts or supplies which are not genuine KYOCERA brand parts or supplies, (c) have
been installed or serviced by a technician not employed by KYOCERA or an Authorized KYOCERA
Dealer, or (d) have had the serial number modified, altered, or removed.
This warranty gives the Customer specific legal rights. The Customer may also have other rights,
which vary from state to state, or province to province. Neither the seller, nor any other person, is
authorized to extend the time period or expand this warranty on behalf of KYOCERA.
THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS,
EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED
WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE
LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF
THE USE OF, OR INABILITY TO USE, THE MFP.
KYOCERA Document Solutions America, Inc. KYOCERA Document Solutions Canada, Ltd.
225 Sand Road, P.O. Box 40008 6120 Kestrel Rd., Mississauga, ON L5T 1S8,
Fairfield, New Jersey 07004-0008, USA Canada
1-8

ECOSYS M3550idn / M3560idn

MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY
KYOCERA Document Solutions America, Inc. and KYOCERA Document Solutions Canada, Ltd.
(both referred to as "KYOCERA") warrant the Customer's new Multifunctional Product (referred to
as "MFP"), and the new accessories installed with the initial installation of the MFP, against any
defects in material and workmanship for a period of one year, or 500,000 copies/prints from date of
installation, whichever first occurs. In the event the MFP or an accessory is found to be defective
within the warranty period, KYOCERA's only obligation and the Customer's exclusive remedy shall
be replacement of any defective parts. KYOCERA shall have no obligation to furnish labor.
This warranty covers Maintenance Kits and the components of Maintenance Kits included with the
original MFP for a period of one year or 500,000 copies/prints, whichever first occurs. Maintenance
Kits consist of the developing unit, the drum unit, the fixing unit, the transfer roller, and the paper
feed roller. Maintenance Kits for the Document Processor consist of the paper feed roller and the
separation pad. Replacement Maintenance Kits have a 90 day Limited Warranty.
This warranty is valid only for the original retail purchaser (referred to as the "Customer") of a new
KYOCERA MFP in the United States of America or Canada, based upon the country of purchase.
In order to obtain performance of this warranty, the Customer must immediately notify the
Authorized KYOCERA Dealer from whom the product was purchased. If the KYOCERA Dealer is
not able to provide service, write to KYOCERA at the address below for the name and address of
the Authorized KYOCERA Dealer in your area, or check KYOCERA's website at
http://www.kyoceradocumentsolutions.com for KYOCERA Document Solutions America, Inc. or
http://www.kyoceradocumentsolutions.ca for KYOCERA Document Solutions Canada, Ltd.
This warranty does not cover MFPs or accessories which: (a) have become damaged due to
operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress,
(b) have used parts or supplies which are not genuine KYOCERA brand parts or supplies, (c) have
been installed or serviced by a technician not employed by KYOCERA or an Authorized KYOCERA
Dealer, or (d) have had the serial number modified, altered, or removed.
This warranty gives the Customer specific legal rights. The Customer may also have other rights,
which vary from state to state, or province to province. Neither the seller, nor any other person, is
authorized to extend the time period or expand this warranty on behalf of KYOCERA.
THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS,
EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED
WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE
LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF
THE USE OF, OR INABILITY TO USE, THE MFP.
KYOCERA Document Solutions America, Inc. KYOCERA Document Solutions Canada, Ltd.
225 Sand Road, P.O. Box 40008 6120 Kestrel Rd., Mississauga, ON L5T 1S8,
Fairfield, New Jersey 07004-0008, USA Canada
1-9

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.
Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do
not knowingly copy/scan the items that are not to be copied/scanned.
• Paper money
• Bank note
• Securities
• Stamp
• Passport
• Certificate
Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.
EN ISO 7779
Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder
weniger gemäß EN ISO 7779.
EK1-ITB 2000
Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um
störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld
platziert werden.
1-10

Legal Information
Copying or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document
Solutions Inc. is prohibited.
Regarding Trade Names

• PRESCRIBE is a registered trademark of Kyocera Corporation.
• KPDL is a trademark of Kyocera Corporation.
• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,
Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of
Microsoft Corporation in the U.S.A. and/or other countries.
• PCL is a trademark of Hewlett-Packard Company.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.
• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank®.
• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging
Inc.
• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.
• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of
International Typeface Corporation.
• ThinPrint is a trademark of Cortado AG in Germany and other countries.
• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.
• This machine contains the software having modules developed by Independent JPEG Group.
• This product contains NetFront Browser of ACCESS CO., LTD.
• ACCESS, ACCESS logo and NetFront are trademarks or registered
trademarks of ACCESS CO., LTD. in the United States, Japan and
other countries.
• © 2011 ACCESS CO., LTD. All rights reserved.
• Java is a registered trademark of Oracle and/or its affiliates.
• iPad, iPhone and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries.
• AirPrint and the AirPrint logo are trademarks of Apple Inc.
• iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license by
Apple Inc.
All other brands and product names are registered trademarks or trademarks designations ™ and ® will not be used in
this Operation Guide.
1-11

GPL/LGPL
This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html)
software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it
under the terms of GPL/LGPL. For further information including availability of the source code, visit
http://www.kyoceradocumentsolutions.com/gpl/.
OpenSSL License
Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the following acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
(http://www.openssl.org/)"
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived
from this software without prior written permission.
For written permission, please contact openssl-core@openssl.org.
5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without
prior written permission of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software
developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE
OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
Original SSLeay License

Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so
as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The
following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the
SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the
holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed.
If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.
This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the
package.
conditions are met:
1-12

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
3. All advertising materials mentioning features or use of this software must display the following acknowledgement:
"This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)"
The word 'cryptographic' can be left out if the routines from the library being used are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must
include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e.
this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]
Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as
well as the UFST Software.
2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and
versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or
personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of
this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the
fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from
Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights
are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.
3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary
information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access
to and use of the Software and Typefaces.
4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You
agree that any such copy shall contain the same proprietary notices as those appearing on the original.
5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License
may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not
remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you
shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as
requested.
6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.
7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with
Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship.
Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.
The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular
purpose and merchantability, are excluded.
8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is
repair or replacement of defective parts, upon their return to Monotype Imaging.
In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential
damages, or any damages caused by abuse or misapplication of the Software and Typefaces.
9 Massachusetts U.S.A. law governs this Agreement.
1-13

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written
consent of Monotype Imaging.
11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data
and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in
FAR 52.227-19 (c)(2).
12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and
conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No
change in this Agreement is effective unless written and signed by properly authorized representatives of each party.
By opening this diskette package, you agree to accept the terms and conditions of this Agreement.
Knopflerfish License
This product includes software developed by the Knopflerfish Project.
http://www.knopflerfish.org
Copyright 2003-2010 The Knopflerfish Project. All rights reserved.
conditions are met:
- Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse or
promote products derived from this software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,
EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR
TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
Apache License (Version 2.0)

Apache License
Version 2.0, January 2004
http://www.apache.org/licenses/
TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION
1. Definitions.
"License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1
through 9 of this document.
"Licensor" shall mean the copyright owner or entity authorized by the copyright owner that is granting the License.
"Legal Entity" shall mean the union of the acting entity and all other entities that control, are controlled by, or are
under common control with that entity. For the purposes of this definition, "control" means (i) the power, direct or
indirect, to cause the direction or management of such entity, whether by contract or otherwise, or (ii) ownership of
fifty percent (50%) or more of the outstanding shares, or (iii) beneficial ownership of such entity.
"You" (or "Your") shall mean an individual or Legal Entity exercising permissions granted by this License.
"Source" form shall mean the preferred form for making modifications, including but not limited to software source
code, documentation source, and configuration files.
1-14

"Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including
but not limited to compiled object code, generated documentation, and conversions to other media types.
"Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as
indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix
below).
"Derivative Works" shall mean any work, whether in Source or Object form, that is based on (or derived from) the
Work and for which the editorial revisions, annotations, elaborations, or other modifications represent, as a whole, an
original work of authorship. For the purposes of this License, Derivative Works shall not include works that remain
separable from, or merely link (or bind by name) to the interfaces of, the Work and Derivative Works thereof.
"Contribution" shall mean any work of authorship, including the original version of the Work and any modifications or
additions to that Work or Derivative Works thereof, that is intentionally submitted to Licensor for inclusion in the Work
by the copyright owner or by an individual or Legal Entity authorized to submit on behalf of the copyright owner. For
the purposes of this definition, "submitted" means any form of electronic, verbal, or written communication sent to the
Licensor or its representatives, including but not limited to communication on electronic mailing lists, source code
control systems, and issue tracking systems that are managed by, or on behalf of, the Licensor for the purpose of
discussing and improving the Work, but excluding communication that is conspicuously marked or otherwise
designated in writing by the copyright owner as "Not a Contribution."
"Contributor" shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has been
received by Licensor and subsequently incorporated within the Work.
2. Grant of Copyright License. Subject to the terms and conditions of this License, each Contributor hereby grants to
You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable copyright license to reproduce,
prepare Derivative Works of, publicly display, publicly perform, sublicense, and distribute the Work and such
Derivative Works in Source or Object form.
3. Grant of Patent License. Subject to the terms and conditions of this License, each Contributor hereby grants to You a
perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable (except as stated in this section) patent
license to make, have made, use, offer to sell, sell, import, and otherwise transfer the Work, where such license
applies only to those patent claims licensable by such Contributor that are necessarily infringed by their
Contribution(s) alone or by combination of their Contribution(s) with the Work to which such Contribution(s) was
submitted. If You institute patent litigation against any entity (including a cross-claim or counterclaim in a lawsuit)
alleging that the Work or a Contribution incorporated within the Work constitutes direct or contributory patent
infringement, then any patent licenses granted to You under this License for that Work shall terminate as of the date
such litigation is filed.
4. Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any medium, with
or without modifications, and in Source or Object form, provided that You meet the following conditions:
(a)You must give any other recipients of the Work or Derivative Works a copy of this License; and
(b)You must cause any modified files to carry prominent notices stating that You changed the files; and
(c)You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent, trademark,
and attribution notices from the Source form of the Work, excluding those notices that do not pertain to any part of
the Derivative Works; and
(d)If the Work includes a "NOTICE" text file as part of its distribution, then any Derivative Works that You distribute
must include a readable copy of the attribution notices contained within such NOTICE file, excluding those notices
that do not pertain to any part of the Derivative Works, in at least one of the following places: within a NOTICE text
file distributed as part of the Derivative Works; within the Source form or documentation, if provided along with the
Derivative Works; or, within a display generated by the Derivative Works, if and wherever such third-party notices
normally appear. The contents of the NOTICE file are for informational purposes only and do not modify the
License. You may add Your own attribution notices within Derivative Works that You distribute, alongside or as an
addendum to the NOTICE text from the Work, provided that such additional attribution notices cannot be
construed as modifying the License.
You may add Your own copyright statement to Your modifications and may provide additional or different license
terms and conditions for use, reproduction, or distribution of Your modifications, or for any such Derivative Works as
a whole, provided Your use, reproduction, and distribution of the Work otherwise complies with the conditions stated
in this License.
1-15

5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for
inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any
additional terms or conditions. Notwithstanding the above, nothing herein shall supersede or modify the terms of any
separate license agreement you may have executed with Licensor regarding such Contributions.
6. Trademarks. This License does not grant permission to use the trade names, trademarks, service marks, or product
names of the Licensor, except as required for reasonable and customary use in describing the origin of the Work and
reproducing the content of the NOTICE file.
7. Disclaimer of Warranty. Unless required by applicable law or agreed to in writing, Licensor provides the Work (and
each Contributor provides its Contributions) on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF
ANY KIND, either express or implied, including, without limitation, any warranties or conditions of TITLE, NON-
INFRINGEMENT, MERCHANTABILITY, or FITNESS FOR A PARTICULAR PURPOSE. You are solely responsible
for determining the appropriateness of using or redistributing the Work and assume any risks associated with Your
exercise of permissions under this License.
8. Limitation of Liability. In no event and under no legal theory, whether in tort (including negligence), contract, or
otherwise, unless required by applicable law (such as deliberate and grossly negligent acts) or agreed to in writing,
shall any Contributor be liable to You for damages, including any direct, indirect, special, incidental, or consequential
damages of any character arising as a result of this License or out of the use or inability to use the Work (including
but not limited to damages for loss of goodwill, work stoppage, computer failure or malfunction, or any and all other
commercial damages or losses), even if such Contributor has been advised of the possibility of such damages.
9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose
to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights
consistent with this License. However, in accepting such obligations, You may act only on Your own behalf and on
Your sole responsibility, not on behalf of any other Contributor, and only if You agree to indemnify, defend, and hold
each Contributor harmless for any liability incurred by, or claims asserted against, such Contributor by reason of your
accepting any such warranty or additional liability.
END OF TERMS AND CONDITIONS
APPENDIX: How to apply the Apache License to your work.
To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets
"[]" replaced with your own identifying information. (Don't include the brackets!) The text should be enclosed in the
appropriate comment syntax for the file format. We also recommend that a file or class name and description of
purpose be included on the same "printed page" as the copyright notice for easier identification within third-party
archives.
Copyright [yyyy] [name of copyright owner]
Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the
License. You may obtain a copy of the License at
http://www.apache.org/licenses/LICENSE-2.0
Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS
IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for
the specific language governing permissions and limitations under the License.
1-16

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of
time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state
but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of
time. In addition, the device comes equipped with a Power Off Mode where the device automatically turns off after a
certain amount of time elapses the device was last used.
Low Power Mode

The device automatically enters Low Power Mode when 1 minute has passed since the device was last used. The
amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more
information refer to Low Power Mode and Auto Low Power Mode (page 2-14).
Sleep
The device automatically enters Sleep when 1 minute has passed since the device was last used. The amount of time of
no activity that must pass before Sleep is activated may be lengthened. For more information see Sleep and Auto Sleep
(page 2-15).
Power Off Mode

The device automatically turns its power off when 1 hour has passed since the device was last used. The amount of time
of no activity that must pass before Power Off Mode is activated may be lengthened by changing the Power Off Timer
setting. You can also select rules whether the machine enters Power Off Mode for functions individually. For more
information see Power Off Rule (page 8-39) and Power Off Timer (page 8-39).
Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single
sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to Duplex
(page 6-18).
Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex
mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that
machines capable of duplex printing be set to use duplex mode by default.
Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper
certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002* or
an equivalent quality standard, be used.
This machine also supports printing on 64 g/m2 paper. Using such paper containing less raw materials can lead to
further saving of forest resources.
* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"
Your sales or service representative can provide information about recommended paper types.
Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that
automatically activates energy-saving mode when the machine is idle for a certain period of time.
Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a
significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation
time for energy-saving mode set to the default setting.
1-17

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this
product is compliant with the standards laid out in the International Energy Star Program.
ENERGY STAR® is a voluntary energy efficiency program with the goal of developing and promoting the
use of products with high energy efficiency in order to help prevent global warming. By purchasing
ENERGY STAR® qualified products, customers can help reduce emissions of greenhouse gases during
product use and cut energy-related costs.
1-18

2 Installing and Setting
up the Machine
This chapter provides information for the administrator of this machine, such as part names, cable connection, and
software installation.
Part Names ........................................................................................................................................................ 2-2
Machine Exterior ...................................................................................................................................... 2-2
Connectors/Interior .................................................................................................................................. 2-3
With Optional Equipments Attached ........................................................................................................ 2-4
Connecting the Machine and Other Devices ..................................................................................................... 2-5
Connecting Cables ............................................................................................................................................. 2-6
Connecting LAN Cable ............................................................................................................................ 2-6
Connecting USB Cable ............................................................................................................................ 2-7
Connecting the Power Cable ................................................................................................................... 2-7
Power On/Off ..................................................................................................................................................... 2-8
Power On ................................................................................................................................................. 2-8
Power Off ................................................................................................................................................. 2-8
Login/Logout ...................................................................................................................................................... 2-9
Login ........................................................................................................................................................ 2-9
Logout .................................................................................................................................................... 2-10
Default Settings of the Machine ........................................................................................................................ 2-11
Setting Date and Time ............................................................................................................................ 2-11
Network Setup (LAN Cable Connection) ............................................................................................... 2-13
Energy Saver function ...................................................................................................................................... 2-14
Low Power Mode and Auto Low Power Mode ....................................................................................... 2-14
Sleep and Auto Sleep ............................................................................................................................ 2-15
Quick Setup Wizard ......................................................................................................................................... 2-17
Installing Software ............................................................................................................................................ 2-20
Software on DVD (Windows) ................................................................................................................. 2-20
Installing Software in Windows .............................................................................................................. 2-21
Uninstalling the Software ....................................................................................................................... 2-26
Installing Software in Mac Computer ..................................................................................................... 2-27
Setting TWAIN Driver ............................................................................................................................. 2-29
Setting WIA Driver ................................................................................................................................. 2-30
Checking the Counter ...................................................................................................................................... 2-31
Additional Preparations for the Administrator ................................................................................................... 2-32
Sending Documents to a PC .................................................................................................................. 2-32
Strengthening the Security ..................................................................................................................... 2-32
Command Center RX ....................................................................................................................................... 2-34
Accessing Command Center RX ........................................................................................................... 2-35
Changing Security Settings ................................................................................................................... 2-37
Changing Device Information ................................................................................................................ 2-39
E-mail Settings ....................................................................................................................................... 2-41
Registering Destinations ........................................................................................................................ 2-45
Creating a New Custom Box ................................................................................................................. 2-47
Printing a document stored in a Custom Box ........................................................................................ 2-48
Transferring Data from Our Other Products ..................................................................................................... 2-50
Migrating the Address Book ................................................................................................................... 2-50
2-1

Installing and Setting up the Machine > Part Names
Part Names
Machine Exterior
1 2 3 4 13 14
10 15
5 16
6 11
7 12
8
17
1 Document Processor 10 Original Stopper

2 Original Width Guides 11 USB Memory Slot
3 Original Table 12 Front Cover Open Button
4 Original Eject Table 13 Slit Glass
5 Inner Tray 14 Original Size Indicator Plates
6 Paper Stopper 15 Platen
7 Front Cover 16 Operation Panel
8 Cassette 1 17 Handles
9 Power Switch
18 Rear Cover
19 Handles
With Optional Equipments Attached (page 2-4)
18
19
2-2

Connectors/Interior
1
2
3
4 6
7
5
1 LINE Connector 5 USB Interface Connector

2 TEL Connector 6 Envelope Lever (ECOSYS M3040idn and ECOSYS
M3540idn only)
3 Option Interface
7 Fuser Cover
4 Network Interface Connector
9
10
11
12
13
12
14
15
8 Paper Width Guides 12 Paper Width Guides

9 Support Tray Section of the Multi Purpose Tray 13 Bottom Plate (ECOSYS M3040idn and ECOSYS
M3540idn only)
10 Multi Purpose Tray
14 Size Dial
11 Paper Length Guide
15 Duplex Cover
2-3

17 18
16
19 20
16 Toner Container (Black) 19 Left Cover
17 Toner Container Lock Lever 20 Waste Toner Box
18 Registration Roller
With Optional Equipments Attached
2
3
4 6 7
5
1 Card Reader 6 Rear Tray (ECOSYS M3550idn and ECOSYS

M3560idn only)
2 Cassette 2
7 Paper Stopper (ECOSYS M3550idn and ECOSYS
3 Cassette 3
M3560idn only)
4 Cassette 4
Optional Equipment (page 11-2)
5 Cassette 5
2-4

Installing and Setting up the Machine > Connecting the Machine and Other Devices
Connecting the Machine and Other Devices

Prepare the cables necessary to suit the environment and purpose of the machine use.
When Connecting the Machine to the PC via USB
MFP
USB
When Connecting the Machine to the PC on the Network
Network MFP
Network
NOTE
If you are using the machine with the optional wireless interface kit attached, you do not need to connect the LAN
cable. To use a wireless LAN, it is necessary to change the default settings for the machine using the System Menu.
Optional Network (page 8-32)
Cables that Can Be Used
Connection Environment Function Necessary Cable

Connect a LAN cable to the Printer/Scanner/Network FAX*1 LAN cable (10BASE-T, 100BASE-TX,
machine. 1000BASE-T)
Connect a USB cable to the Printer/Scanner (TWAIN/WIA) USB2.0 compatible cable (Hi-Speed USB
machine. compliant, Max. 5.0 m)
*1 Only on products with the fax function installed.
2-5

Installing and Setting up the Machine > Connecting Cables
Connecting Cables
Connecting LAN Cable
IMPORTANT
If the power is on, turn the power switch off.
Power Off (page 2-8)
1 Connect the cable to the machine.

1 Connect the LAN cable to the network interface connector.
2 Connect the other end of the cable to the hub.
2 Set up the machine.

Power on the machine and configure the network.
For details, refer to Network Setup (LAN Cable Connection) on page 2-13.
2-6

Installing and Setting up the Machine > Connecting Cables
Connecting USB Cable

IMPORTANT
If the power is on, turn the power switch off.
Power Off (page 2-8)

1 Connect the USB cable to the USB interface connector located on the left side of the body.
2 Connect the other end of the cable to the PC.
Connecting the Power Cable

1 Remove the cover.
2 Connect one end of the supplied power cable to the machine and the other end to a power
outlet.
IMPORTANT
Only use the power cable that comes with the machine.
2-7

Installing and Setting up the Machine > Power On/Off
Power On/Off
Power On
1 Turn the power switch on.
IMPORTANT
When turning off the power switch, do not turn on the power switch again
immediately. Wait more than 5 seconds, and then turn on the power switch.
Power Off
IMPORTANT
When the [Processing] indicator or [Memory] indicator is lit up or blinked, the machine is operating. Turning
off the power switch while the machine is operating may cause it to malfunction.
1 Turn the power switch off.
Check that the indicators are off.
In case of not using the machine for an extended period of time...
CAUTION
If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power switch.
If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from
the outlet as a safety precaution. If using the products equipped with the fax function, note that turning the
machine off at the main power switch disables fax transmission and reception.
IMPORTANT
Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.
2-8

Installing and Setting up the Machine > Login/Logout
Login/Logout
If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter
your login user name and login password.
NOTE
The factory default login user name and login password are set as shown below.
Model Name Login User Name Login Password

ECOSYS M3040idn/ECOSYS M3540idn 4000 4000
ECOSYS M3550idn 5000 5000
You will be unable to login if you forget your login user name or login password. In this event, login with administrator
privileges and change your login user name or login password.
Login
Normal login
1 Enter the login user name and login password to login.

1 If this screen is displayed during operations, press [Keyboard] to enter the login user name.
Enter login user name and password. 10:10
Login to:: Local

Login User Name
Keyboard
Login Password
Keyboard
Login
Character Entry Method (page 11-12)
2 Press [Password] to enter the login password and press [OK].
NOTE
If [Network Authentication] is selected as the user authentication method, either [Local] or
[Network] can be selected as the authentication destination.
2 Press [Login].
2-9

Installing and Setting up the Machine > Login/Logout
Simple Login
Select the user to login. 10:10
01 A 02 B 03 C
04 None 05 None 06 None

1/3
Menu
If this screen is displayed during operations, select a user and log in.
NOTE
If a user password is required, an input screen will be displayed.
Simple Login Settings (page 9-25)
Logout
To logout from the machine, press the [Authentication/Logout] key to return to the login user
name/login password entry screen.
Users are automatically logged out in the following circumstances:
• When the machine enters the low power or sleep state.
• When the auto panel reset function is activated.
2-10

Installing and Setting up the Machine > Default Settings of the Machine
Default Settings of the Machine

Before using this machine, configure such settings as date and time, network configuration, and energy saving functions
as needed. The Machine Setup Wizard is launched when the equipment is turned on for the first time after being
installed. Also, configure the following settings if necessary.
NOTE
The default settings of the machine can be changed in System Menu. For settings that are configurable from System
Menu, refer to Setup and Registration (System Menu) (page 8-1).
Setting Date and Time

Follow the steps below to set the local date and time at the place of installation.
When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of
the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.
NOTE
To make changes after this initial configuration, refer to Date/Timer/Energy Saver on page 8-37 and System/Network
on page 8-27.
1 Display the screen.

Press the [System Menu/Counter] key, [ ], and then [Date/Timer/Energy Saver].
1 System Menu
Printer
System/Network 3
5/5
Date/Timer/Energy Saver
Adjustment/Maintenance 2
Close
2 Configure the settings.

1 Set the time zone.
System Menu/Counter. 10:10 System Menu/Counter. 10:10

Date/Timer/Energy Saver Date/Timer/Energy Saver - Time Zone
Date/Time
10/10/2013 10:10 2 -12:00 International Date Line West
Date Format
DD/MM/YY +13:00 Samoa
1/4 1/24
Time Zone
+09:00 Osaka, Sapporo, Tokyo 1 -11:00 Universal Coordinated Time-11
Auto Panel Reset

-10:00 Hawaii
On
< Back Cancel OK
2-11

2 Set the summer time.

Time Zone - Summer Time
Off
On
1/1
Cancel < Back OK
NOTE
If you select a region that does not utilize summer time, the summer time setting screen
will not appear.
3 Set the date.

Date/Timer/Energy Saver Date/Timer/Energy Saver - Date/Time
Date/Time
10/10/2013 10:10 1 Year Month Day
Date Format
DD/MM/YY
1/4
2
Time Zone
+09:00 Osaka, Sapporo, Tokyo
Auto Panel Reset

On
< Back 3
Cancel Next >
4 Set the time.

Date/Time - Time
Hour Minute Second
: : :
1
Cancel < Back OK
2
2-12

Network Setup (LAN Cable Connection)

The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4),
TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms.
Set up TCP/IP (IPv4) to connect to the Windows network. For setting procedure, refer to the Quick Setup Wizard on
page 2-17.
NOTE
• Ask your network administrator for the IP address in advance, and have it ready when you configure this setting.
In the following cases, set the IP address of DNS server on the Command Center RX.
- When using the host name with "DHCP" setting set to "Off"
- When using the DNS server with IP address that is not assigned by DHCP automatically.
Refer to the Command Center RX User Guide.
• For other network settings, refer to the Network on page 8-27.
Wireless Network Settings

When the optional Wireless Network Interface Kit (IB-51) is installed on the machine and the connection settings are
configured, it is possible to print in a wireless network (wireless LAN) environment. The following is an introduction to the
settings for connecting using the Quick Setup.
The following four settings can be configured in Quick Setup. Set the Wireless Network by referring to Wireless Network
on page 8-33.
Available Network
Displays access points to which the machine can connect.
Push Button
If the access point supports the push button method, wireless settings can be configured using the push button. This
setting executes push button, and the connection is started by pressing the push button on the access point.
NOTE
The push button method supports only the WPS (WiFi Protected Setup).
PIN (Device)
Starts connection using the machine's PIN code. Enter the PIN code into the access point. The PIN code of the machine
is automatically generated.
PIN (Terminal)
Starts connection using the PIN code of the access point. Enter the PIN code of the access point.
2-13

Installing and Setting up the Machine > Energy Saver function
Energy Saver function

If a certain period of time elapses after the machine is last used, the machine automatically enters Low Power Mode to
reduce power consumption. If a further period of time elapses without the machine being used, the machine
automatically enters sleep mode, which minimizes power consumption. If the machine is not used while in sleep mode,
the power automatically turns off.
Low Power Mode and Auto Low Power Mode

Low Power Mode
If the machine is not operated for a certain period of time, the energy saver indicator will light up and the screen will
become dark to reduce power consumption. This status is referred to as Low Power Mode. “Low power.” will be
displayed on the screen.
Energy Saver indicator
If print data is received during Low Power Mode, the machine automatically wakes up and starts printing. Also when fax
data arrives while the machine is in Low Power Mode, the machine automatically wakes up and starts printing.
To resume, perform one of the following actions.
• Press the touch panel or any key on the operation panel.
• Open the document processor.
• Place originals in the document processor.
The machine will be ready to operate within 10 seconds.
Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.
Auto Low Power Mode

Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for a preset time.
The default preset time is 1 minute.
For information on the Low Power Mode settings, refer to Quick Setup Wizard on page 2-17.
NOTE
If the Low Power Timer is equal to the Sleep Timer, a Sleep mode is preceded.
2-14

Sleep and Auto Sleep

Sleep
To enter Sleep, press the [Energy Saver] key. Touch panel and all indicators on the operation panel will go out to save a
maximum amount of power except the Energy Saver indicator. This status is referred to as Sleep.
Energy Saver indicator
If print data is received during Sleep, the machine automatically wakes up and starts printing.
Also when fax data arrives while the machine is in Sleep, the machine automatically wakes up and starts printing.
To resume, perform the following actions.
• Press the [Energy Saver] key.
The machine will be ready to operate within 15 seconds (ECOSYS M3040idn/ECOSYS M3540idn), 20 seconds
(ECOSYS M3550idn) or 25 seconds (ECOSYS M3560idn).
Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.
Auto Sleep
Auto Sleep automatically switches the machine into Sleep if left idle for a preset time in the Low Power Mode.
The default preset time is 1 minute.
To change the preset sleep time, refer to Quick Setup Wizard on page 2-17.
NOTE
If the Low Power Timer is equal to the Sleep Timer, a Sleep mode is preceded.
Sleep Rules (models for Europe)

You can set whether sleep mode operates for each function. When the machine enters sleep mode, the ID card cannot
be recognized.
For more information on Sleep Rules settings, refer to Sleep Rules (models for Europe) on page 8-38.
2-15

Sleep Level (Energy Saver and Quick Recovery) (models except for Europe)
For sleep level, you can toggle between the following two modes: Energy Saver mode and Quick Recovery mode. The
default setting is Energy Saver mode.
Energy Saver mode reduces power consumption even more than Quick Recovery mode, and allows Sleep Mode to be
set separately for each function. The time required for the machine to wake up from power save mode and resume
normal operation will be longer than for Quick Recovery mode. The ID card cannot be recognized.
NOTE
If the optional Network Interface Kit is installed, Energy Saver cannot be specified.
Quick Recovery mode recovers from sleep mode quicker than Energy Saver mode. To resume, press the [Energy
Saver] key on the operation panel. If print data is received during Sleep, the machine automatically wakes up and starts
printing.
For more information on Sleep Level settings, refer to Quick Setup Wizard on page 2-17.
2-16

Installing and Setting up the Machine > Quick Setup Wizard
Quick Setup Wizard

For FAX functions, paper settings, Energy Saver functions and network settings, the following settings can be configured
in a wizard-style screen.
FAX Setup Configures basic fax settings.
1. Dialing/RX Mode Dialing Mode

Reception Mode
Auto (DRD)
2. Local FAX Info. Local FAX Name

Local FAX Number
Local FAX ID
TTI
3. Sound Speaker Volume

Monitor Volume
Job Finish Buzzer
4. Rings Normal
Answering Machine
FAX/TEL Switch
5. Redial Retry Times
Paper Setup Configures the paper size and media type of paper to be used in cassettes and multi purpose
tray.
1. Cassette 1 Paper Size*1

Media Type
2. Cassette 2*2 Paper Size*1

Media Type

Media Type

Media Type

Media Type
6. MP Tray Paper Size

Media Type
Energy Saver Setup Configures sleep mode and low-power mode.
1. Sleep Mode Sleep Timer

Sleep Level (models except for Europe)
2. Low Power Mode Low Power Timer
Network Setup Configures network settings.
1. Network Obtain IP Address

IP Address*3
Subnet Mask*3
Default Gateway*3
*1 Displayed only when the size dial on the cassette is set to “Other”.
*2 Displayed only when the optional paper feeder is installed.
*3 Not displayed when "Obtain IP Address" is set to [Auto (DHCP)].
2-17

NOTE
If the user authentication screen appears, enter your login user name and login password and press [Login].


1 System Menu
Quick Setup Wizard
Language
2 1/5
Report
Counter
Close
2 Select a function.
Quick Setup Wizard
FAX Setup
Paper Setup
1/1
Energy Saver Setup
Network Setup
< Back

Paper Setup
1. Cassette 1
2. Cassette 2
3. Cassette 3
4. Cassette 4 Set the paper size and type to load
5. Cassette 5 in the cassette.
6. MP Tray
End Next >
Start the wizard. Follow the instructions on the screen to configure settings.
NOTE
If you experience difficulty configuring the settings, refer to Help Screen on page 3-11.
2-18

Control Description
End Exits the wizard. Settings configured so far are applied.
Previous Returns to the previous item.
Skip Advances to the next item without setting the current item.
Next Advances to the next screen.
Back Returns to the previous screen.
Complete Register the settings and exit the wizard.
2-19

Installing and Setting up the Machine > Installing Software
Installing Software
Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of
this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.
Software on DVD (Windows)

You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install] is
the standard installation method. To install components that cannot be installed by [Express Install], use [Custom
Install]. For details on Custom Installation, refer to Custom Install on page 2-23.
Express
Software Description
Install
KX DRIVER This driver enables files on a computer to be printed by the machine.
Multiple page description languages (PCL XL, KPDL, etc.) are supported by
a single driver. This printer driver allows you to take full advantage of the
features of the machine.
Use this driver to create PDF files.
KX XPS DRIVER This printer driver supports the XPS (XML Paper Specification) format -
developed by Microsoft Corporation.
KPDL mini-driver/PCL mini- This is a Microsoft MiniDriver that supports PCL and KPDL. There are some -
driver restrictions on the machine features and option features that can be used
with this driver.
FAX Driver This makes it possible to send a document created in a computer software -
application as a fax via the machine.
Kyocera TWAIN Driver This driver enables scanning on the machine using a TWAIN-compliant
software application.
Kyocera WIA Driver WIA (Windows Imaging Acquisition) is a function of Windows that enables -
reciprocal communication between an imaging device such as a scanner
and an image processing software application. An image can be acquired
using a WIA-compliant software application, which is convenient when a
TWAIN-compliant software application is not installed in the computer.
KYOCERA Net Viewer This is a utility that enables monitoring of the machine on the network. -
Status Monitor This is a utility that monitors the printer status and provides an ongoing
reporting function.
File Management Utility This makes it possible to send and save a scanned document to a specified -
network folder.
KYOCERA Net Direct Print This makes it possible to print a PDF file without starting Adobe Acrobat/ -
Reader.
FONTS These are display fonts that enable the machine's built-in fonts to be used in
a software application.
NOTE
• Installation on Windows must be done by a user logged on with administrator privileges.
• When connected by USB cable, Plug and Play is disabled on this device when in Sleep mode. To continue the
installation, press the [Energy Saver] key to wake the device from Sleep before continuing.
• Fax functionality can only be used on products equipped with fax capability.
• WIA driver and KX XPS DRIVER cannot be installed on Windows XP.
2-20

Installing Software in Windows

Express Install
The following procedure is an example for installing the software in Windows 7 using [Express Install].
For details on Custom Installation, refer to Custom Install on page 2-23.
1 Insert the DVD.
NOTE
• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select
[Cancel].
• If the autorun screen is displayed, click [Run setup.exe].
• If the user account management window appears, click [Yes] ([Allow]).
1 2
Click [View License Agreement] and read the License Agreement.
3 Install using [Express Install].

1
2
You can also select [Use host name for port name] and set to use the host name of the
standard TCP/IP port. (A USB connection cannot be used.)
2-21

NOTE
• The machine cannot be detected unless it is on. If the computer fails to detect the
machine, verify that it is connected to the computer via a network or USB cable and that it
is turned on and click (Reload).
• If the Windows security window appears, click [Install this driver software anyway].
4 Finish the installation.
When "Your software is ready to use" appears, you can use the software. To print a test
page, click the "Print a test page" checkbox and select the machine.
Click [Finish] to exit the wizard.
NOTE
When you have selected [Device settings] in Windows XP, the dialog box for device setting
will appear after [Finish] is clicked. Configure the settings for options installed on the
machine. Device settings can be configured after the installation is completed. For details,
refer to the Device Settings in the Printer Driver User Guide on the DVD.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the printer driver installation procedure.
If you are installing the TWAIN driver, continue by configuring the Setting TWAIN Driver (page
2-29).
2-22

Custom Install
The following procedure is an example for installing the software in Windows 7 using [Custom Install].
1 Insert the DVD.
NOTE
• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select
[Cancel].
• If the autorun screen is displayed, click [Run setup.exe].
• If the user account management window appears, click [Yes] ([Allow]).
1 2
Click [View License Agreement] and read the License Agreement.
2-23

3 Install using [Custom Install].

1 Select the device to be installed.
1
2
3
The following buttons can be used.

: This changes the display to icon and text display.
: Use this to select multiple items.
: If the desired device does not appear, press this button to directly select the device.
2 Select the driver to be installed.
2
3
3 Select the utility to be installed.
1
2
2-24

4 Click [Install].
4 Finish the installation.
When "Your software is ready to use" appears, you can use the software. To print a test
page, click the "Print a test page" checkbox and select the machine.
Click [Finish] to exit the wizard.
NOTE
When you have selected [Device settings] in Windows XP, the dialog box for device setting
will appear after [Finish] is clicked. Configure the settings for options installed on the
machine. Device settings can be configured after the installation is completed. For details,
refer to the Device Settings in the Printer Driver User Guide on the DVD.
This completes the printer driver installation procedure.
If you are installing the TWAIN driver, continue by configuring the Setting TWAIN Driver (page
2-29).
2-25

Uninstalling the Software

Perform the following procedure to delete the Software from your computer.
NOTE
Uninstallation on Windows must be done by a user logged on with administrator privileges.

Click [Start] button on the Windows and then select [All Programs], [Kyocera], and
[Uninstall Kyocera Product Library] to display the Uninstall Wizard.
NOTE
In Windows 8, click [Search] in charms, and enter "Uninstall Kyocera Product Library" in the
search box. Select [Uninstall Kyocera Product Library] in the search list.
2 Uninstall the software.

Place a check in the check box of the software to be deleted.
3 Finish uninstalling.
This completes the software uninstallation procedure.
NOTE
• The software can also be uninstalled using the Product Library.
• In the Product Library screen, click [Uninstall], and follow the on-screen instructions to
uninstall the software.
2-26

Installing Software in Mac Computer

The machine's printer functionality can be used by a Mac computer.
NOTE
• Installation on MAC OS must be done by a user logged on with administrator privileges.
• When printing from a Macintosh computer, set the machine's emulation to [KPDL] or [KPDL(Auto)].
For details, refer to Printer on page 8-25.
• If connecting by Bonjour, enable Bonjour in the machine's network settings.

For details, refer to Bonjour on page 8-28.
• In the Authenticate screen, enter the name and password used to log in to the operating system.
1 Insert the DVD.
Double-click the [Kyocera] icon.
2
1
Double-click [Kyocera OS X x.x] depending on your Mac OS version.
3 Install the Printer Driver.
Install the printer driver as directed by the instructions in the installation software.
This completes the printer driver installation.
If a USB connection is used, the machine is automatically recognized and connected.
If an IP connection is used, the settings below are required.
2-27

4 Configure the printer.

1 Display the window.
1 2
2 Select [Default] and click the item that appears in "Name".
1
2
3
Select the driver in "Use".
NOTE
When using an IP connection, click the IP icon for an IP connection and then enter the IP
address and printer name. The number entered in "Address" will automatically appear in
"Name". Change if needed.
3 Select the options available for the machine.
4 The selected machine is added.
2-28

Setting TWAIN Driver

Register this machine to the TWAIN Driver. Instructions are based on interface elements as they appear in Windows 7.

1 Select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver
Setting]. TWAIN Driver screen appears.
NOTE
In Windows 8, click [Search] in charms, and enter "TWAIN Driver Setting" in the search
box. Select [TWAIN Driver Setting] in the search list.
2 Click [Add].
2 Configure TWAIN Driver.

(Network) (USB)
Enter the machine name.
1 1 3
2 4 Set units of measurement.
2
3 Select this machine from the
list.
Enter the machine's IP 4
address or host name.
Set the Compression Level.
5
When using SSL, select the
checkbox beside SSL.
NOTE
When the machine's IP address or host name is unknown, contact Administrator.
3 Finish registering.
NOTE
Click [Delete] to delete the added machine. Click [Edit] to change names.
2-29

Setting WIA Driver

Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7.

1 Click [Start] button on the Windows and enter [Scanner] in [Program and File Search].
Click [View scanners and cameras] in the search list then the Scanners and Cameras
screen appears.
NOTE
In Windows 8, click [Search] in charms, and enter "View scanners and cameras" in the
search box. Select [View scanners and cameras] in the search list then the Scanners
and Cameras screen appears.
2 Select the same name as this machine from WIA Drivers, and press [Properties].
1 2
2 Configure WIA Driver.
(Network)
1
2 Enter the machine IP addresses or host name.
3 When using SSL, select the checkbox beside SSL.
4 Set units of measurement.
(USB)
1
2
Set the Compression Level.
3 Set units of measurement.

4
2-30

Installing and Setting up the Machine > Checking the Counter
Checking the Counter

Press the [System Menu/Counter] key to check the number of sheets printed and scanned.

1 System Menu
Quick Setup Wizard
Language
2
1/5
Report
Counter
Close
2 Check the counter.

Counter Counter - Printed Pages
Printed Pages
Copy (Total) 50
Scanned Pages
Printer (Total) 50
1/1 1/2
Copy/Print.(Total) 100
FAX 25
< Back End
Pressing [ ] and then [by Duplex] allows you to check the number of pages used in Duplex
(1-sided) mode, Duplex (2-sided) mode and the total for both.
Pressing [ ] and then [by Combine] allows you to check the number of pages used in
Combine (None) mode, Combine (2 in 1) mode, Combine (4 in 1) mode and the total for all
three.
Pressing [ ] and then [by Paper Size] allows you to check the number of pages printed in
each paper size.
2-31

Installing and Setting up the Machine > Additional Preparations for the Administrator
Additional Preparations for the Administrator

In addition to the information provided in this chapter, the administrator of this machine should check the following, and
configure the settings as needed.
Sending Documents to a PC
To Send to a Shared Folder (Send to Folder (SMB))
To send a document that has been loaded, you need to create a shared folder to receive the document on your computer.
For details, refer to Preparation for Sending a Document to a Shared Folder in a PC on page 3-25.
To E-mail Scanned Images (Send as E-mail)

You can send a scanned original image as an E-mail attachment. For registration method, refer to E-mail Settings on
page 2-41.
Strengthening the Security

This machine is shipped with two default users registered one with Machine Administrator rights, and another with
Administrator rights. Logging in as this user will allow you to configure all settings; therefore, please change the login
user name and password.
In addition, this machine is equipped with user authentication function, which can be configured to limit the access to this
machine to only those who have a registered login name and password. For each setting procedure, refer to User
Authentication and Accounting (User Login, Job Accounting) (page 9-1).
I want to... Function Reference page

Restrict the users of the machine. User Login page 9-2
Auto Panel Reset page 8-37
ID Card Settings*1 page 9-29
Restrict the basic functions that can be used. Local Authorization page 9-19
Group Authorization Set. page 9-20
Prevent another user from handling the Custom Box*2 page 5-43
documents stored in the machine.
Prevent the data stored in the machine from Data Overwrite*3 Refer to the Data
being leaked. Security Kit (E)
Encryption*3 Operation Guide.
PDF Encryption Functions page 6-25
Completely delete the data on the machine Data Sanitization page 8-36
before disposing of the machine.
*1 The optional Card Authentication Kit is required.

*2 The optional SSD is required.
*3 The optional Data Security Kit is required.
2-32

Installing and Setting up the Machine > Additional Preparations for the Administrator
I want to... Function Reference page

Protect the transmission from interception and IPP over SSL page 8-29
wiretapping.
HTTPS page 8-29
LDAP Security page 8-31
SMTP Security page 8-31
POP3 Security page 8-31
FTP Encrypted TX page 6-28
Enhanced WSD (SSL) page 8-30
IPSec page 8-31
SNMPv3 page 8-29
2-33

Installing and Setting up the Machine > Command Center RX
Command Center RX
If the machine is connected to the network, you can configure various settings using Command Center RX.
This section explains how to access Command Center RX, and how to change security settings and the host name.
For details on Command Center RX, refer to the Command Center RX User Guide.
NOTE
To fully access the features of the Command Center RX pages, enter the User Name and Password and click [Login].
Entering the predefined administrator password allows the user to access all pages, including Document Box,
Address Book, and Settings on the navigation menu. The factory default setting for the default user with administrator
privileges is shown below.
Login User Name Admin
Login Password Admin
* Upper case and lower case letters are distinguished (case sensitive).
Settings that the administrator and general users can configure in Command Center RX are as follows.
Administ- General
Setting Description
rator User
Device The machine's structure can be checked.
Information
Job Status Displays all device information, including print and scan jobs, storing jobs,
scheduled jobs, and job log history.
Document Box Add or delete document boxes, or delete documents within a document box. *1
Address Book Create, edit, or delete addresses and address groups. *1
Device Settings Configure the advanced settings of the machine. -
Function Settings Configure the advanced function settings. -
Network Settings Configure the network advanced settings. -
Security Settings Configure the security advanced settings. -
Management Configure the advanced management settings. -

Settings
*1 The logged in user may not be able to configure some settings, depending on the permissions of the user.
NOTE
• FAX functions are available only on products with the fax function installed.
• Here, information on the FAX settings has been omitted. For more information on using the FAX, refer to the FAX
Operation Guide.
2-34

Accessing Command Center RX

1 Launch your Web browser.
2 In the address or location bar, enter the machine's IP address or the host name.
Press [Device Information] in the home screen and then [Identification/Network] to check the
machine's IP address and the host name.
Device Information Identification/Network
Examples: https://192.168.48.21/ (for IP address)

https://MFP001 (if the host name is "MFP001")
The web page displays basic information about the machine and Command Center RX as well
as their current status.
NOTE
• If the screen “There is a problem with this website's security certificate.” is displayed,
configure the certificate. For details on Certificates, refer to the Command Center RX
User Guide.
• You can also continue the operation without configuring the certificate.
2-35

2 Configure the function.

Select a category from the navigation bar on the left of the screen.
NOTE
To fully access the features of the Command Center RX pages, enter the User Name and
Password and click [Login]. Entering the predefined administrator password allows the user
to access all pages, including Document Box, Address Book, and Settings on the navigation
menu. The factory default setting for the default user with administrator privileges is shown
below.
2-36

Changing Security Settings

This section explains how to change the security settings.

machine's IP address or the host name.
3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below.
4 Click [Security Settings].
2-37

2 Configure the Security Settings.

From the [Security Settings] menu, select the setting you want to configure.
NOTE
• The configurable settings within [Device Security], [Send Security], and
[Network Security] can also be configured from the machine's System Menu.
For details, see Setup and Registration (System Menu) (page 8-1).
• For details on settings related to certificates, refer to the Command Center RX User
Guide.
2-38

Changing Device Information

Change the device information of the machine.


4 From the [Device Settings] menu, select [System].
2-39

2 Specify the host name.

Enter the device information, and then click [Submit].
IMPORTANT
• After changing the setting, restart the network or turn the machine OFF and then
ON.
• To restart the network interface card, click [Reset] in the [Management Settings]
menu, and then click [Restart Network] in “Restart”.
2-40

E-mail Settings
By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and
to send E-mail notices when jobs have been completed.
To use this function, this machine must be connected to a mail server using the SMTP protocol.
In addition, configure the following.
• SMTP settings
Item: "SMTP Protocol" and "SMTP Server Name" in "SMTP"
• The sender address when the machine sends E-mails
Item: "Sender Address" in "E-mail Send Settings"
• The setting to limit the size of E-mails
Item: "E-mail Size Limit" in "E-mail Send Settings"
The procedure for specifying the SMTP settings is explained below.

Display the SMTP Protocol screen.

2-41

4 From the [Network Settings] menu, click [Protocol].

Set "SMTP (E-mail TX)" to [On] in the "Send Protocols".
2-42


Display the E-mail Settings screen.
From the [Function Settings] menu, click [E-mail].
2-43


Enter "SMTP" and "E-mail Send Settings" items.
Setting Description
SMTP Set to send e-mail from the machine.
SMTP Protocol Displays the SMTP protocol settings. Check that "SMTP Protocol"
is set to [On]. If [Off] is set, click [Protocol] and set the SMTP
protocol to [On].
SMTP Server Name*1 Enter the host name or IP address of the SMTP server.
SMTP Port Number Specify the port number to be used for SMTP. Use the SMTP
default port 25.
SMTP Server Timeout Set the amount of time to wait before time-out in seconds.
Authentication Protocol To use SMTP authentication, enter the user information for
authentication.
SMTP Security Set SMTP security.

Turn on "SMTP Security" in "SMTP (E-mail TX)" on the
[Protocol Settings] page.
POP before SMTP Specify the time in seconds until the connection to the POP server
Timeout times outs. This can be set when [POP before SMTP] is selected
in "Authentication Protocol".
Connection Test Tests to confirm that the settings are correct.
Domain Restriction To restrict the domains, click the [Domain List] and enter the
domain names of addresses to be allowed or rejected. Restriction
can also be specified by e-mail address.
POP3 POP3 Protocol You don't need to set the following items when you only enable the
function of sending e-mail from the machine. Set the following
Check Interval items if you want to enable the function of receiving e-mail on the
machine. For more information, refer to Command Center RX
Run once now
User Guide.
Domain Restriction
POP3 User Settings
E-mail E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes.
Send When E-mail size is greater than this value, an error message
Settings appears and E-mail sending is cancelled. Use this setting if you
have set E-mail Size Limit for SMTP server. If not, enter a value of
0 (zero) to enable E-mail sending regardless of the size limit.
Sender Address*1 Specify the sender address for when the machine sends E-mails,
such as the machine administrator, so that a reply or non-delivery
report will go to a person rather than to the machine. The sender
address must be entered correctly for SMTP authentication. The
maximum length of the sender address is 128 characters.
Signature Enter the signature. The signature is free form text that will appear
at the end of the E-mail body. It is often used for further
identification of the machine. The maximum length of the
signature is 512 characters.
Function Defaults Change the function default settings in [Common/Job Default

Settings] page.
*1 Be sure to enter the items.
5 Click [Submit].
2-44

Registering Destinations
You can register destinations to the machine's Address Book, from Command Center RX.


4 From the [Address Book] menu, click [Machine Address Book].
1
2
5 Click [Add].
2-45

2 Populate the fields.

1 Enter the destination information.
Enter the information for the destination you want to register. The fields to populate are the same as
when registering via operation panel.
Registering Destinations in the Address Book (page 3-35)
2 Click [Submit].
2-46

Creating a New Custom Box

You can register a custom box from Command Center RX.
NOTE
To use Custom Box, an optional SSD must be installed in the machine.

3 From the [Document Box] menu, click [Custom Box].
1
2
4 Click [Add].
2 Configure the Custom Box.

1 Enter the box details.
Enter the information for the custom box you want to register. For details on the fields to populate,
refer to Command Center RX User Guide.
2 Click [Submit].
2-47

Printing a document stored in a Custom Box

A document stored in a Custom Box can be printed from Command Center RX.

3 From the [Document Box] menu, click [Custom Box].
1
2
4 Click the number or name of the Custom Box in which the document is stored.
2-48

2 Print the document.
1 Select the document you wish to print.

Select the checkbox of the document to be printed.
2 Click [Print].
For settings that are configurable, refer to Command Center RX User Guide.
2-49

Installing and Setting up the Machine > Transferring Data from Our Other Products
Transferring Data from Our Other Products

By using the machine's utility, you can smoothly migrate address books when the machine is to be replaced.
This section explains how to transfer data between our products.
Migrating the Address Book

The Address Book registered on the machine can be backed up or migrated using the KYOCERA Net Viewer on the
included DVD.
For details on operating the KYOCERA Net Viewer, refer to the KYOCERA Net Viewer User Guide.
Backing Up Address Book Data to PC
1 Launch the KYOCERA Net Viewer.
2 Create a backup.
1 Right-click on the model name from which you want to back up the Address Book, and
select [Advanced] - [Set multiple devices].
2 Click [Next].
3 Select [Device Address Book] and click [Next].
2-50

4 Select [Create from device] and remove the checkmark from

[Overwrite settings on target device], and then click [Next].
5 Select the model you want to back up, and click [Next].
NOTE
If the "Admin Login" screen appears, enter the "Admin Login" and "Login Password", and
then click [OK]. The default settings are as follows:

6 Click on [Save to file].
7 Specify the location to save the file, enter the file name, and then click [Save].
For "Save as type", make sure to select "XML File".
2-51

8 After saving the file, always click [Cancel] to close the screen.
Please note that selecting [Finish] will write the data to the machine's Address Book.
Writing Address Book Data to the Machine
1 Launch the KYOCERA Net Viewer.
2 Load the Address Book data.

1 Right-click on the model name to which you want to transfer the Address Book, and select
[Advanced] - [Set multiple devices].
2 Click [Next].
3 Select [Device Address Book] and click [Next].
2-52

4 Select [Create from file] and remove the checkmark from [Overwrite settings on target
device], and then click [Next].
Selecting the [Overwrite settings on target device] checkbox will overwrite the machine's Address
Book from entry No.1.
5 Click [Browse] and select the backup Address Book file, and then click [Next].
6 Click [Finish].
The write process of the Address Book data starts.
7 Once the write process is complete, click [Close].
2-53

3 Preparation before Use
This chapter explains the following operations.
Using the Operation Panel ................................................................................................................................. 3-2
Operation Panel Keys .............................................................................................................................. 3-2
Adjusting the Operation Panel Angle ....................................................................................................... 3-3
Touch Panel Display .......................................................................................................................................... 3-4
Home Screen ........................................................................................................................................... 3-4
Display for Device Information ................................................................................................................. 3-8
Display of Keys That Cannot Be Set ....................................................................................................... 3-9
Enter key and Quick No. Search key ..................................................................................................... 3-10
Help Screen ............................................................................................................................................ 3-11
Loading Paper .................................................................................................................................................. 3-12
Precaution for Loading Paper ................................................................................................................ 3-13
Loading in the Cassettes ....................................................................................................................... 3-14
Loading Paper in the Multi Purpose Tray ............................................................................................... 3-18
Specifying Paper Size and Media Type ................................................................................................. 3-22
Paper Stopper .................................................................................................................................................. 3-24
Preparation for Sending a Document to a Shared Folder in a PC ................................................................... 3-25
Making a note of the computer name and full computer name .............................................................. 3-25
Making a note of the user name and domain name .............................................................................. 3-26
Creating a Shared Folder, Making a Note of a Shared Folder ............................................................... 3-27
Configuring Windows Firewall ............................................................................................................... 3-31
Registering Destinations in the Address Book ................................................................................................. 3-35
Adding a Destination (Address Book) .................................................................................................... 3-35
Adding a Destination on One Touch Key (One Touch Key) ................................................................... 3-41
3-1

Preparation before Use > Using the Operation Panel
Using the Operation Panel

Operation Panel Keys
Displays the Home screen. Displays the Status/Job Displays the screen for
Cancel screen. sending. You can change it
to display the Address
Book screen.
Displays the Copy screen. Displays the FAX screen.
Select the function. 10:10

Home Admin Logout
Copy Send FAX Custom Box
Job Box Removable Sub Address Box Polling Box

Memory
Status/ Device Language System Favorites

Job Cancel Information Menu
Touch panel. Blinks while printing or sending/receiving.

Displays buttons for
configuring machine Blinks while the machine is accessing the machine
settings. memory, fax memory or USB memory (general
purpose item).
Lights or blinks when an error occurs and a job is
stopped.
Displays the System Menu/ Authenticates user Puts the machine into
Counter screen. switching, and exits the Sleep Mode. Recovers
operation for the current from Sleep if in Sleep
user (i.e. log out). Mode.
Numeric keys. Clears entered numbers Returns settings to their
Enter numbers and and characters. default states.
symbols.
Specifies registered Cancels or pauses the job

information such as in progress.
address numbers and user
IDs by number.
Finalizes numeric key entry, Starts copying and
and finalizes details during scanning operations and
setting of functions. processing for setting
Operates linked with the operations.
on-screen [OK].
3-2

Preparation before Use > Using the Operation Panel
Adjusting the Operation Panel Angle

The angle of the operation panel can be adjusted. Keep the angle adjustment tab pressed and the angle can be
adjusted in 2 stages.
3-3

Preparation before Use > Touch Panel Display
Touch Panel Display

Home Screen
This screen is displayed by pressing the [Home] key on the operation panel. Touching an icon will display the
corresponding screen.
You can change the icons to display on the Home screen as well as its background.
Editing the Home Screen (page 3-5)
1 Select the function. 10:10 2

Home Admin Logout
3
4 Copy Send FAX Custom Box
5 5
Job Box Removable Sub Address Box Polling Box
Memory
6 Status/ Device Language System Favorites

* The appearance may differ from your actual screen, depending on your configuration and option settings.
No. Item Description

1 Message Displays the message depending on the status.
2 Login User Name Displays the logged-in user name. This is displayed when user login
administration is enabled. Pressing "Login User Name" will display
the information of the logged-in user.
3 [Logout] Logs out the current user. This is displayed when user login
administration is enabled.
4 Desktop Displays a maximum of 40 function icons*1 including the functions

registered in favorite. Icons that are not displayed on the first page
will appear by changing the page.
5 Screen-switching Use these buttons to switch between desktop pages.

keys
NOTE
You can also switch views by touching the screen and moving the
finger sideways (i.e. swiping).
Logout
FAX Custom Box Copy Send
Sub Address Box Polling Box Job Box Removable

Memory
2 1 2
Status/ Device Language System Favorites
6 Taskbar Displays a maximum of 5 task icons.
*1 A maximum of 42 icons can be displayed on products with the fax function installed. A maximum of
5 icons can be displayed for installed applications.
3-4

Editing the Home Screen

You can change the background of the Home screen as well as which icons are displayed.

1 Press the [System Menu] key, [ ], and then [Home].
1
System Menu
User Property
Cassette/MP Tray Settings

2/5
Common Settings 3 2
Home
Close
NOTE
You can only change the settings by logging in with administrator privileges.

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn

The available settings are shown below.
Item Description
Customize Desktop Specify the function icons to display on the desktop.
Press [ ] to display the screen for selecting the function to display. Select
the function to display and press [OK].
Select an icon and press [Previous] or [After] to change the display position
of the selected icon on the Desktop.
To delete an icon from desktop, select the desired one and press [ ].
For details, refer to Available Functions to Display on Desktop on page 3-6.
Customize Taskbar Specify the task icons to display on the taskbar.

For details, refer to Available Functions to Display on Taskbar on page 3-7.
Wallpaper Configure the wallpaper of the Home screen.

Value: Images 1 to 8
3-5

Available Functions to Display on Desktop
Reference
Function Icon Description
page
Copy*1 Displays the Copy screen. page 5-16
Send*1 Displays the Send screen. page 5-19
FAX*2 Displays the FAX screen. Refer to the

FAX Operation
Guide.
Custom Box*3 Displays the Custom Box screen. page 5-43
Job Box*1 Displays the Job Box screen. page 4-8

page 5-41
Removable Memory*1 Displays the Removable Memory page 5-50

screen.
Sub Address Box*2 Displays the Sub Address Box screen. Refer to the
FAX Operation
Guide.
Polling Box*2 Displays the Polling Box screen. Refer to the

FAX Operation
Guide.
Send to Me (E-mail)*4 Displays the Send screen. The E-mail page 5-32
address of the logged-in user is set as
the destination.
Favorites Calls up the registered favorite. The icon page 5-5

will change according to the function of
the favorite.
*5
Application Name Displays the selected applications. page 5-11
*1 Selected at the time of shipment from factory.

*2 Displayed only on products with the fax function installed.
*3 Displayed when the optional SSD is installed.
*4 Displayed when user login administration is enabled.
*5 The icon of the application appears.
3-6

Available Functions to Display on Taskbar
Reference
Function Icon Description
page
Status/Job Cancel Displays the Status screen. If an error
occurs, the icon will show "!". Once the
/ -
error clears, the display will return to
normal.
Device Information Displays the Device Information screen. page 3-8

Check the system and network
information.
You can also check information on the
options that are used.
Language Displays the Language setting screen in page 8-6

System Menu.
System Menu Displays the System Menu screen. page 8-2
Favorites Displays the favorite list screen. page 5-5
3-7

Display for Device Information

Shows device information. Allows you to check system and network information, as well as options that are used.
1 Press [Device Information] in the home screen.
Device
Information
2 Check the device information.
10:10
Device Information
Identification/Network
FAX
1/1
Software Version/Capability
Option
Close
Tab Description
Identification/Network You can check ID information such as the model name, serial
number, host name and location, and the IP address.
FAX*1 You can check the local fax number, local fax name, local fax
ID and other fax information.
Software Ver./Capability You can check the software version and performance.
Option You can check information on the options that are used.
*1 Displayed only on products with the fax function installed.
3-8

Display of Keys That Cannot Be Set

Keys of features that cannot be used due to feature combination restrictions or non-installation of options are in a non-
selectable state.
Normal Grayed out

Copy Copies Copy Copies
Paper Zoom Density Paper Zoom Density

Selection Selection
A4 100% Normal 0 A4 100% Normal 0
Duplex Combine Quiet Duplex Combine Quiet

Mode Mode
1-sided>>1-sided Off Off 1-sided>>1-sided Off Off
Functions Favorites Functions Favorites
In the following cases, the key is grayed out

and cannot be selected.
• Cannot be used in combination with a
feature that is already selected.
Normal Hidden
Select the function. 10:10 Select the function. 10:10

Home Admin Logout Home Admin Logout
Copy Send FAX Custom Box Copy Send FAX Job Box
Job Box Removable Sub Address Box Polling Box Removable Sub Address Box Polling Box ID Card Copy
Memory Memory
Status/ Device Language System Favorites Status/ Device Language System Favorites
Job Cancel Information Menu Job Cancel Information Menu

Document Box Document Box
Custom Box Sub Address Box
Sub Address Box Job Box

1/1 1/1
Job Box Polling Box
Polling Box
< Back < Back
Cannot be used because an option is not

installed.
Example: When a SSD is not installed, [Custom
Box] does not appear.
NOTE
If a key that you wish to use is grayed out, the settings of the previous user may still be in effect. In this case, press the
[Reset] key and try again.
3-9

Enter key and Quick No. Search key

This section explains how to use the [Enter] key and [Quick No. Search] key on the operation panel.
Using the [Enter] key ( )

The [Enter] key has the same function as the key with the Enter mark ( ), such as the [OK  ] key and the [Close  ].
Ready to copy. 10:10

EcoPrint
Off On
Cancel OK
Using the [Quick No. Search] key ( )

The [Quick No. Search] key is used when using the numeric keys to directly enter the number, for example, when
specifying the destination for the transmission using a speed-dial number.
For more information on speed dialing, refer to Specifying Destination on page 5-22.
10:10
One Touch Key No. Entry
(001 - 100)
Cancel OK
3-10

Help Screen
If you have difficulty operating the machine, you can check how to operate it using the touch panel.
When the [?] (help) is displayed on the touch panel, you can press it to display the Help screen. The Help screen shows
explanations of functions and how to use them.
Example: Checking the paper selection Help screen
1 Referring to Paper Selection on page 6-9, display the Paper

Selection screen.
Paper Selection
Auto
A4 Plain
1/2
A4 Plain
A4 Plain
Cancel OK
2
Paper Selection Paper Selection
Auto
A4 Plain
1/2 1/2
A4 Plain
A4 Plain
Cancel OK

Help titles Paper Selection
Displays information 1/2 Scrolls up and down when

about functions and the help text cannot be
machine operation. displayed in its entirety on a
single screen.
Closes the Help screen and

returns to the original
screen.
3-11

Preparation before Use > Loading Paper
Loading Paper
Load paper in the cassettes and multipurpose tray.
For the paper load methods for each cassette, refer to the page below.
6
1
2
3
4
5
No. Name Page

1 Cassette 1 page 3-14
6 Multi Purpose Tray page 3-18
NOTE
• The number of sheets that can be held varies depending on your environment and paper type.
• You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause paper
jams or other faults.)
3-12

Precaution for Loading Paper

When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.
Fan the paper, then tap it on a level surface.

In addition, note the following points.
• If the paper is curled or folded, straighten it before loading. Paper that is curled or folded
may cause a jam.
• Avoid exposing opened paper to high temperatures and high humidity as dampness can be
a cause of problems. Seal any remaining paper after loading in the multi purpose tray or
cassettes back in the paper storage bag.
• If the machine will not be used for a prolonged period, protect all paper from humidity by
removing it from the cassettes and sealing it in the paper storage bag.
IMPORTANT
If you copy onto used paper (paper already used for printing), do not use paper that is
stapled or clipped together. This may damage the machine or cause poor image
quality.
NOTE
Note that some paper types have a tendency to curl and may jam in the paper eject unit.
If you use special paper such as letterhead, paper with holes or paper with pre-prints like
logo or company name, refer to Paper on page 11-15.
3-13

Loading in the Cassettes

The cassettes can hold plain paper, recycled paper or color paper.
Cassette 1 to 5 hold up to 500 sheets of plain paper (80 g/m2).

For details of the supported paper sizes, refer to Choosing the Appropriate Paper on page 11-16. For the paper type
setting, refer to Media Type Setting on page 8-14.
IMPORTANT
• The cassettes can hold paper with weight between 60 - 120 g/m2.
• Do not load thick paper that is heavier than 120 g/m2 in the cassettes. Use the multi purpose tray for paper
that is heavier than 120 g/m2.
1 Pull the cassette completely out of the machine.
NOTE
When pulling the cassette out of the machine, ensure it is supported and does not fall out.
2 Adjust the cassette size.

1 Adjust the position of the paper width guides located on the left and right sides of the
cassette. Press the paper width adjusting tab and slide the guides to the paper size
required.
Paper sizes are marked on the cassette.
3-14

2 Adjust the paper length guide to the paper size required. Press the paper length adjusting
tab and slide the guides to the paper size required.
NOTE
If you are going to use paper that is longer than A4, pull out the paper length guide
backwards.
3 Turn the size dial so that the size of the paper you are going to use appears in the paper
size window.
NOTE
When the size dial is set to "Other" the paper size must be set into the machine on the
operation panel. Refer to Paper Size and Media Type for the Cassettes on page 3-22.
3-15

3 (On ECOSYS M3040idn/ECOSYS M3540idn only) Press the

bottom plate down until it locks.
4 Load paper.
1 Fan the paper, then tap it on a level surface to avoid paper jams or skewed printing.
2 Load the paper in the cassette.
IMPORTANT
• Load the paper with the print side facing down.
• After removing new paper from its packaging, fan the paper before loading it in
the multi-purpose tray. (Refer to Precaution for Loading Paper on page 3-13.)
• Before loading the paper, be sure that it is not curled or folded. Paper that is
curled or folded may cause paper jams.
• Ensure that the loaded paper does not exceed the level indicator (see illustration
above).
• If paper is loaded without adjusting the paper length guide and paper width
guide, the paper may skew or become jammed.
3-16

5 Gently push the cassette back in.
6 Specify the type of paper loaded in the cassette using the

operation panel.
Paper Size and Media Type for the Cassettes (page 3-22)
3-17

Loading Paper in the Multi Purpose Tray

The multi purpose tray will hold up to 100 sheets of plain paper (80 g/m2).
For details of the supported paper sizes, refer to Choosing the Appropriate Paper on page 11-16. For the paper type
setting, refer to Media Type Setting on page 8-14. Be sure to use the multi purpose tray when you print on any special
paper.
IMPORTANT
If you are using a paper weight of 106 g/m2 or more, set the media type to Thick and set the weight of the
paper you are using.
The capacity of the multi purpose tray is as follows.

• Plain paper (80 g/m2), recycled paper or color paper: 100 sheets
• Thick paper (106 to 220 g/m2): 5 sheets
• Hagaki: 1 sheet
• Envelope DL, Envelope C5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9),
Envelope #6 (Commercial #6), Envelope Monarch, Youkei 4, Youkei 2: 5 sheets
• OHP film: 1 sheet
NOTE
• When you load custom size paper, enter the paper size by referring to Paper Size and Media Type for the Multi
Purpose Tray (MP Tray Setting) on page 3-23.
• When you use special paper such as transparencies or thick paper, select the media type by referring to Paper Size
and Media Type for the Multi Purpose Tray (MP Tray Setting) on page 3-23.
1 Open the multi purpose tray.
2 Pull out the support tray section of the MP tray.
3-18

3 Adjust the multi purpose tray size.

Paper sizes are marked on the multi purpose tray.
4 Load paper.
Insert the paper along the paper width guides into the tray until it stops.
After removing new paper from its packaging, fan the paper before loading it in the multi
purpose tray.
Precaution for Loading Paper (page 3-13)
IMPORTANT
• When loading the paper, keep the print side facing up.
• Curled paper must be uncurled before use.
• When loading paper into the multi purpose tray, check that there is no paper left
over in the tray from a previous job before loading the paper. If there is just a small
amount of paper left over in the multi purpose tray and you want to add more, first
remove the left-over paper from the tray and include it with the new paper before
loading the paper back into the tray.
• If there is a gap between the paper and the paper width guides, readjust the guides
to fit the paper in order to prevent skewed feeding and paper jams.
• Ensure that the loaded paper does not exceed the level indicator (see illustration
above).
5 Specify the type of paper loaded in the multi purpose tray using
the operation panel.
Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) (page 3-23)
3-19

When you load envelopes or cardstock in the multi purpose tray
Switching to Envelop Mode (ECOSYS M3040idn/ECOSYS M3540idn)

To print on an envelope, follow the procedure below to switch to envelope mode.
NOTE
When the printing on envelopes is completed, return the envelope lever to its original position (at the bottom).
1 Open the rear cover.
2 Raise the envelope lever.
CAUTION
The fuser unit inside the machine is hot. Do not touch it with your hands as it may
result in burn injury.
3 Close the rear cover.
3-20

Loading Envelopes or Cardstock

Load the paper with the print side facing up. For the procedure for printing, refer to the Printer Driver User Guide.
Example: When printing the address.
Open the flap
Close the flap.
Return postcard Cardstocks Portrait form Landscape form

(Oufuku hagaki) (Hagaki) envelopes envelopes
IMPORTANT
• Use unfolded return postcard (Oufuku hagaki).
• How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be sure to
load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face.
NOTE
When you load envelopes in the multi purpose tray, select the envelope type by referring to Paper Size and Media
Type for the Multi Purpose Tray (MP Tray Setting) on page 3-23.
3-21

Specifying Paper Size and Media Type

The default paper size setting for cassette 1, for the multi purpose tray and for the optional paper feeder (cassettes 2 to
5) is "A4" or "Letter", and the default media type setting is "Plain".
To change the type of paper to be used in cassettes, specify the paper size and media type setting.
Paper Size and Media Type for the Cassettes

Specify the paper size and media type of paper to be used in cassettes.
Selection Item Selectable Size/Type

Paper Size*1 Metric Select from the Metric standard sizes.
Values
Cassette 1: A4, A5, A6*2, B5, B6*2, Folio, 216 × 340 mm
Cassettes 2 to 5: A4, A5, B6, B5, Folio, 216 × 340 mm
Inch Select from the Inch series standard sizes.

Values: Letter, Legal, Statement, Executive, Oficio II
Other Select from special standard sizes and custom sizes.

Values
Cassette 1: 16K, ISO B5, Envelope DL*2, Envelope C5, Oufuku Hagaki*2,
Custom*3
Cassettes 2 to 5: 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6,
Envelope Monarch, Envelope DL, Envelope C5, Oufuku Hagaki, Youkei 4,
Youkei 2, Custom*3
Media type*4 Select the media type.

Values
Cassette 1: Plain (60 - 105 g/m2), Rough, Recycled, Preprinted*5, Bond, Color,
Prepunched*5, Letterhead*5, High Quality, Custom 1 - 8
Cassettes 2 to 5: Plain (60 - 105 g/m2), Rough, Recycled, Preprinted*5, Bond,
Color, Prepunched*5, Letterhead*5, Envelope, High Quality, Custom 1 - 8
*1 Only set this when the size dial on the cassette is set to “Other”.
*2 ECOSYS M3550idn/ECOSYS M3560idn only.
*3 The custom paper sizes are set for each cassette. Refer to Custom Paper Size on page 8-13.
*4 To change to a media type other than Plain, refer to Media Type Setting on page 8-14. When a paper weight that cannot be
loaded in the cassette is set for a media type, that media type does not appear.
*5 To print on preprinted or prepunched paper or on letterhead, refer to Special Paper Action on page 8-14.
NOTE
• The available media types for printing received faxes are as shown below.
Plain, Recycled, Bond, Color, Envelope, Thick, High Quality, Rough and Custom 1 to 8
• Set the paper size of the cassette used for fax reception as follows:
Inch models: Letter, Legal, Statement
Metric models: A4, B5, A5, Folio
If the above setting is changed, it will not be possible to print faxes.
3-22

Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting)
Specify the paper size and media type of paper to be used in the multi purpose tray.
Item Description
Paper Size Metric Select from the Metric standard sizes.
Values: A4, A5, A6, B5, B6, Folio, 216 × 340 mm


Values: 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6,
Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufuku hagaki,
Youkei 4, Youkei 2, Custom*1
Media Type*2 Select the media type.

Values: Plain (60 to 105 g/m2), Rough, Transparency, Vellum (60 to 63 g/m2),
Labels, Recycled, Preprinted*3, Bond, Cardstock, Color, Prepunched*3,
Letterhead*3, Envelope, Thick (106 to 220 g/m2), High Quality, Custom 1-8
*1 For instructions on how to specify the custom paper size, refer to Custom Paper Size on page 8-13.
*2 To change to a media type other than "Plain", refer to Media Type Setting on page 8-14.
NOTE
• The available media types for printing received faxes are as shown below.
Plain, Label, Recycled, Bond, Vellum, Color, Envelope, Cardstock, Thick, High Quality, Rough and Custom 1 to 8
• Set the paper size of the cassette used for fax reception as follows:
Inch models: Letter, Legal, Statement
Metric models: A4, B5, A5, Folio
If the above setting is changed, it will not be possible to print faxes.
1
System Menu
Quick Setup Wizard
Language
2 1/5
Report
Counter
Close
Quick Setup Wizard
FAX Setup
Paper Setup
1/1
Energy Saver Setup
Network Setup
< Back
3-23

Preparation before Use > Paper Stopper
3 Configure the function.

Paper Setup
1. Cassette 1
2. Cassette 2
3. Cassette 3
4. Cassette 4 Set the paper size and type to load
5. Cassette 5 in the cassette.
6. MP Tray
End Next >
Start the wizard. Follow the instructions on the screen to configure settings.
Paper Size and Media Type for the Cassettes:

If the size dial is set to “A4”, “A5”, “B5”, “Letter”, “Legal” or “A6” (ECOSYS M3550idn/ECOSYS
M3560idn cassette 1 only), then set the media type.
If the size dial is set to “Other”, configure the settings for the paper size and the media type.
Paper Stopper
When using paper large than A4/Letter, open the paper stopper shown in the figure.
3-24

Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC
Preparation for Sending a Document to a

Shared Folder in a PC
Check the information that needs to be set on the machine and create a folder to receive the document on your
computer. Screens of Windows 7 are used in the following explanation. The details of the screens will vary in other
versions of Windows.
NOTE
Log on to Windows with administrator privileges.
Making a note of the computer name and full

computer name
Check the name of the computer name and full computer name.

From [Start] button on the Windows, select [Computer] and then [System Properties].
NOTE
In Windows XP, right-click [My Computer] and select [Properties]. The [System
Properties] dialog box appears. Click the [Computer Name] tab in the window that
appears.
In Windows 8, select the desktop in the Start screen, right-click [Computer] from
[Libraries], and then select [Properties].
In Windows 8.1, select the desktop in the Start screen, right-click [PC] from the desktop
[Explorer] and select [Properties]. Or, right-click the Window icon and select [System].
2 Check the computer name.
Check the computer name and full computer name.

Screen example:
Computer name: PC001
Full computer name: PC001.abcdnet.com
Windows XP:
If the full computer name does not have a dot (.), the full computer name and the computer
name are the same.
If the full computer name has a dot (.), the text string in front of the dot (.) in the full computer
name is the computer name.
Example: PC001.abcdnet.com
PC001 is the computer name
PC001.abcdnet.com is the full computer name
After checking the computer name, click the [Close] button to close the
"System Properties" screen.
In Windows XP, after checking the computer name, click the [Cancel] button to close the
"System Properties" screen.
3-25

Making a note of the user name and domain name

Check the domain name and user name for logging onto Windows.

From [Start] button on the Windows, select [All Programs] (or [Programs]), [Accessories]
and then [Command Prompt].
In Windows 8, display [Apps] on [Search] in charms on the Start screen, and select
[Command Prompt].
The Command Prompt window appears.
2 Check the domain name and user name.

At the Command Prompt, enter "net config workstation" and then press [Enter].
Check the user name and domain name.

Screen example:
User Name: james.smith
Domain Name: ABCDNET
3-26

Creating a Shared Folder, Making a Note of a Shared Folder

Create a shared folder to receive the document in the destination computer.
NOTE
If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group.
1 From [Start] button on the Windows, select [Control Panel], [Appearance and
Personalization], and then [Folder Options].
In Windows XP, click [My Computer] and select [Folder Options] in [Tools].
In Windows 8, select [Settings] in charms on Desktop, and select [Control Panel], [Appearance
and Personalization], and then [Folder Options].
1 Make sure that the [View] tab is selected.
3
Remove the checkmark from [Use Sharing Wizard (Recommended)] in "Advanced settings".
In Windows XP, click the [View] tab and remove the checkmark from
[Use Simple File Sharing (Recommended)] in "Advanced settings".
1 Create a folder.
1 Create a folder on your computer.
For example, create a folder with the name "scannerdata" on the desktop.
3-27

2 Right-click the "scannerdata" folder and click [Share] and [Advanced sharing]. Click the
[Advanced Sharing] button.
1 Make sure that the [Sharing] tab is selected.
In Windows XP, right-click the "scannerdata" folder and select [Sharing and Security] (or [Sharing]).
2 Configure permission settings.

1 Select the [Share this folder] checkbox and click the [Permissions] button.
1
Make a note of the [Share name].
In Windows XP, select [Share this folder] and click the [Permissions] button.
2 Click the [Add] button.
3-28

3 Specify the location.
1 If the computer name that you made a note of on

page Making a note of the computer name and
full computer name on page 3-25 is the same as
the domain name:
If the computer name is not shown in "From this
location", click the [Locations] button, select the
3 computer name, and click the [OK] button.
Example: PC001
If the computer name that you made a note of on
2 page Making a note of the computer name and full
Enter the user name that you made a note of on page
computer name on page 3-25 is not the same as
Making a note of the user name and domain name on
the domain name:
page 3-26 in the text box, and click the [OK] button.
If the text after the first dot (.) in the full computer
Also the user name can be made by clicking the name that you made a note of does not appear in
[Advanced] button and selecting a user. "From this location", click the [Locations] button,
select the text after the dot (.), and click the [OK]
button.
Example: abcdnet.com
4 Set the access permission for the user selected.
1
Select the user you entered.
3
Select the [Allow] checkbox of the "Change" and "Read" permissions and press [OK].
In Windows XP, go to step 6.
NOTE
"Everyone" gives sharing permission to everyone on the network. To strengthen
security, it is recommended that you select "Everyone" and remove the "Read" [Allow]
checkmark.
5 Click the [OK] button in the "Advanced Sharing" screen to close the screen.
3-29

6 Check the details set in the [Security] tab.
1
Select the [Security] tab.
2
Select the user you entered.
If the user does not appear on "Group or user
names", click [Edit] button to add user in a similar
way of step 2 (Configure permission settings.).
4
Make sure that checkmarks appear on [Allow] checkbox for the "Modify" and "Read & execute"
permissions, and click the [Close] button.
In Windows XP, make sure that checkmarks appear on [Allow] checkbox for the "Modify" and
"Read & execute" permissions, and click the [OK] button.
3-30

Configuring Windows Firewall

Permit sharing of files and printers and set the port used for SMB transmission.
NOTE
Log on to Windows with administrator privileges.
1 Check file and printer sharing.

1 From [Start] button on the Windows, select [Control Panel], [System and Security], and
[Allow a program through Windows Firewall].
NOTE
If the User Account Control dialog box appears, click the [Continue] button.
2 Select the [File and Printer Sharing] checkbox.
2 Add a port.
1 From [Start] button on the Windows, select [Control Panel], [System and Security],
and [Check firewall status].
3-31

2 Select [Advanced settings].
3 Select [Inbound Rules].
4 Select [New Rules].
5 Select [Port].
3-32

6 Select [TCP] as the port to apply the rule to. Then select [Specific local ports] and enter
“445” then click [Next].
7 Select [Allow the connection] and click the [Next] button.
8 Make sure all checkboxes are selected and click the [Next] button.
3-33

9 Enter "Scan to SMB" in "Name" and click [Finish].
In Windows XP or Windows Vista
1 In Windows XP, from [Start] button on the Windows, select [Control Panel], and then
[Windows Firewall].
In Windows Vista, from [Start] button on the Windows, select [Control Panel], [Security],
and then [Turn Windows Firewall on or off].
2 Click the [Exceptions] tab and then the [Add port...] button.
3 Specify Add a Port settings.

Enter any name in "Name" (example: Scan to SMB). This will be the name of the new port.
Enter "445" in "Port Number". Select [TCP] for "Protocol".
4 Click [OK] button.
In Windows 8
1 In charms on Desktop, click [Settings], [Control Panel], [System and Security], and then
[Windows Firewall].
2 Configure the settings, refer to Configuring Windows Firewall on page 3-31.
3-34

Preparation before Use > Registering Destinations in the Address Book
Registering Destinations in the Address Book

Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed.
The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (Only on products with the fax
function installed).
NOTE
Registering and editing of the Address Book can also be done in Command Center RX.
Registering Destinations (page 2-45)
Adding a Destination (Address Book)

Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a
group, enter the group name and select group members from the Address Book.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Contact
A maximum of 200 contact addresses can be registered. Each address can include the information such as destination
name, E-mail address, FTP server folder path, computer folder path, and FAX No. (Only on products with the fax
function installed).

1 Press the [System Menu/Counter] key.
2 Press [ ], [Address Book/One Touch], [Address Book], [ ], and then [Contact].
2 Add the name.

Enter the destination name (up to 32 characters) to be displayed on the Address Book and
press [Next].
Add - Name
Sales department 1 Input:

Limit:
18
32
1
ABC A/a Del.
Cancel < Back Next >

2
NOTE
Refer to the Character Entry Method on page 11-12 for details on entering characters.
3-35

3 Add the address.

1 Press [E-mail Address] to add an E-mail address, [SMB] to add a folder on the PC, or [FTP]
to add an FTP folder.
The procedure differs depending on the transmission method selected.
Select the item that you want to change. 10:10 Select the item that you want to change. 10:10
Add - Confirmation Add - Confirmation
Name Sales department 1 FTP
FAX Address Number Auto

1/2 2/2
E-mail Address
SMB
Cancel < Back Save Cancel < Back Save
E-mail Address
Enter the E-mail address and press [OK].
NOTE
The Folder (SMB) Address

Press [Host Name], [Path], [Port], [Login User Name] and [Login Password], enter the
information for each item and press [OK].
The table below explains the items to be entered.
NOTE
For the computer name, share name, domain name, and user name, enter the information
that you noted when you created the shared folder. For details on creating shared folders,
refer to Preparation for Sending a Document to a Shared Folder in a PC on page 3-25.
Max. No. of
Item Description
Characters
Host Name Computer name Up to
64 characters
Path Share name Up to

For example: scannerdata 128 characters
If saving in a folder in the shared folder:
share name\folder name in shared folder
Port Port number 1 - 65535

(Normally 445.)
Login User Name If the computer name and domain name are the same: Up to
User Name 64 characters
For example: james.smith
If the computer name and domain name are different:
Domain name\User name
For example: abcdnet\james.smith
Login Password Windows logon password Up to

(Case sensitive.) 64 characters
3-36

To search for a folder on a PC on the network, press [Menu] and then [Search Folder from
Network] or [Search Folder by Host Name].
If you selected [Search Folder from Network], you can enter the "Domain/Workgroup", and
"Host Name" to search PCs on the network for the destination.
If you pressed [Search Folder by Host Name], you can search all PCs on the network for a
destination.
A maximum of 500 addresses can be displayed. Select the host name (PC name) that you
want to specify in the screen that appears, and press [Next]. The login user name and login
password entry screen appears.
NOTE
• Refer to the Character Entry Method on page 11-12 for details on entering characters.
• Press [Menu] and then [Connection Test] to check the connection to the server you chose.
If the connection fails, check the entries you made.
The Folder (FTP) Address

Press [Change] of "Host Name", "Path", "Login User Name" and "Login Password", enter the
information for each item and press [OK].
The table below explains the items to be entered.
Max. No. of
Item Descriptions
Characters
Host Name Host name or IP address of FTP server Up to
64 characters
Path*1 Path for the file to be stored Up to

For example: User\ScanData 128 characters
If no path is entered, the file is stored in the home directory.
Port Port number 1 - 65535

(Normally 21.)
Login User Name FTP server login user name Up to

64 characters
Login Password FTP server login password Up to

64 characters
*1 When the FTP server is based on Linux/UNIX, the path including the sub-folder is combined by the
slash "/" not using the back-slash.
NOTE
• Refer to the Character Entry Method on page 11-12 for details on entering characters.
• Press [Menu] and then [Connection Test] to check the connection to the FTP server you
chose. If the connection fails, check the entries you made.
2 To specify the Address Number, press [Address Number].
3-37

3 Use [+] / [-] or the numeric keys to enter an address number (001 to 250).
To have the number assigned automatically, enter "000".
NOTE
• Address Number is an ID for a destination. You can select any available number out of
200 numbers for contacts and 50 numbers for groups.
• If you specify an address number that is already in use, an error message appears
when you press [Save] and the number cannot be registered. If you set "000" as the
address number, the address is registered under the lowest available number.
4 Press [OK].
5 Check if the destination entry is correct and press [Save]. The destination is added to the
Address Book.
Group
Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a
group, a maximum of 50 groups can be added in the Address Book.
NOTE
To add a group, you need individually added destinations. Register one or more individual destinations as needed
before proceeding. Up to 100 individually registered destinations and a combined total of up to 5 SMB and FTP
destination folders can be registered in a single group.

2 Press [ ], [Address Book/One Touch], [Address Book], [ ], and then [Group].
2 Add the name.

Enter the group name (up to 32 characters) to be displayed on the Address Book and press
[Next].
Add - Name
Support department Input:

Limit:
18
32
1
ABC A/a Del.

2
NOTE
3-38

3 Select the members (destinations).

Select the item that you want to change. 10:10
Add - Confirmation
Name Support department
Member Member: 0
1/1
Address Number Auto
Cancel < Back Save
1 Press [Member].
2 Press [ ].
3 Select destinations (contacts) to add to the group. The selected destinations are indicated
by a checkmark in the check box.
NOTE
Destinations can be sorted or searched by destination name or address number. For
details, refer to Specifying Destination on page 5-22.
4 Press [OK].
If you have more destinations to add, repeat Steps 3-2 to 3-4.
5 Press [End].
6 To specify the Address Number, press [Address Number].
7 Use [+] / [-] or the numeric keys to enter an address number (001 to 250).
To have the number assigned automatically, enter "000".
NOTE
• Address Number is an ID for a destination. You can select any available number out of
200 numbers for contacts and 50 numbers for groups.
• If you specify an address number that is already in use, an error message appears
when you press [Save] and the number cannot be registered. If you set "000" as the
address number, the address is registered under the lowest available number.
8 Press [OK].
9 Check if the selected destination was added to the group and press [Save]. The group is
added to the Address Book.
Editing and Deleting Address Book Entries

Edit and delete the destinations (contacts) you added to the Address Book.

3-39

2 Press [ ], [Address Book/One Touch] and then [Address Book].

The procedure differs depending on the details to be edited.
2 Edit or delete the destination.
NOTE
Destinations can be sorted or searched by destination name or address number. For details,
refer to Specifying Destination on page 5-22.
Editing a Contact
1 Press [ ] for the destination (contacts) to edit.
2 Change [Name], [Address Number] and destination type and address. Refer to Contact on
page 3-35 for the details.
3 After you have completed the changes, press [Save].
4 Press [Yes] in the change confirmation screen to register the changed destination.
Editing a Group
1 Press [ ] for the group to edit.
2 Change [Name] and [Address Number]. Refer to Group on page 3-38 for the details.
3 Press [Member].
4 To delete any destination from the group, select the destination and press [ ]. Press [Yes]
on the screen to confirm the deletion.
To add the destination, press [ ].
5 After you have completed the changes, press [Save].
6 Press [Yes] in the change confirmation screen to register the changed group.
Deleting a Contact or Group
Select a destination or group to delete and press [ ]. Press [Yes] on the screen to confirm
the deletion.
3-40

Adding a Destination on One Touch Key (One Touch

Key)
Assign a new destination (contact or group) to an one touch key. A maximum of 100 destinations can be registered.
NOTE
• Refer to Specifying Destination on page 5-22 for use of One Touch Key.
• You can add One Touch keys and change their settings on Command Center RX.
Registering Destinations (page 2-45)

2 Press [ ], [Address Book/One Touch] and then [One Touch Key].
2 Add One Touch Keys.

1 Select a One Touch Key number (001 to 100) for the destination, and press [ ]. Pressing
the [Quick No. Search] key enables direct entry of a One Touch Key number.
Select a One Touch Key with no registered destination.
2
Address Book/One Touch - One Touch Key
001 AAA 002 BBB 003 CCC
004 None 005 None

1 006 None
1/9
Menu End
2 Select a destination (contact or group) to add to the One Touch Key number, and press
[Next].
Pressing [ ] shows the detailed information of the selected destination.
NOTE
3 Enter the One Touch Key name (up to 24 characters) displayed in the send base screen,
and press [Next].
NOTE
4 Press [Save].
The destination will be added to the One Touch Key.
3-41

Editing and Deleting One Touch Key

Edit and delete the destinations you added to One Touch Key.

2 Press [ ], [Address Book/One Touch] and then [One Touch Key].
3 Select a One Touch Key number (001 to 100) for the destination. Pressing the [Quick No.
Search] key enables direct entry of a One Touch Key number.
The procedure differs depending on the details to be edited.
2 Edit and delete the destinations you added to One Touch Key.
Changing the Registered Information
1 Press [Menu], [Edit] and then [Destination].
2 Select a new destination (contact or group). Pressing [ ] shows the detailed information
of the selected destination.
10:10
Address Book (All)
001 ABCD 123456
002 EFGH efg@efg.com

1/2
003 IJKL 12345.com
004 MNOP 11111.com
Menu Cancel OK
NOTE
3 Press [OK].
4 Press [Yes] on the screen to add the destination to the One Touch Key.
Deleting the Registered Information
1 Press [ ].

Address Book/One Touch - One Touch Key
001 AAA 002 BBB 003 CCC
1/9
Menu End
2 Press [Yes] on the screen to confirm the deletion of the data registered in the One Touch Key.
3-42

4 Printing from PC
This chapter explains the following topics:
Printing from PC ................................................................................................................................................. 4-2
Printing on Non-standard Sized Paper .................................................................................................... 4-4
Printer Driver Print Settings Screen ......................................................................................................... 4-5
Printer Driver Help ................................................................................................................................... 4-6
Changing the Default Printer Driver Settings (Windows 7) ...................................................................... 4-6
Canceling Printing from a Computer ........................................................................................................ 4-6
Printing by AirPrint ............................................................................................................................................. 4-7
Printing Data Saved on the Printer ..................................................................................................................... 4-8
Specifying the Job Box from a Computer and Storing the Job ................................................................ 4-8
Printing Documents from Private Print Box .............................................................................................. 4-8
Printing Document from Stored Job Box ................................................................................................. 4-11
Printing Document from Quick Copy Box .............................................................................................. 4-14
Printing Document from Proof and Hold Box ......................................................................................... 4-17
4-1

Printing from PC > Printing from PC
Printing from PC
Follow the steps below to print documents from applications.
This section provides the printing method using the KX DRIVER.
NOTE
• To print the document from applications, install the printer driver on your computer from the supplied DVD
(Product Library).
• In some environments, the current settings are displayed at the bottom of the printer driver.
• When printing the cardstock or envelopes, load the cardstock or envelopes before performing the following
procedure. (Refer to When you load envelopes or cardstock in the multi purpose tray on page 3-20.)

Click [File] and select [Print] in the application.

1 Select the machine from the "Name" menu and click the [Properties] button.
1 2
4-2

2 Select the [Basic] tab.
3 Click "Print size" menu and select the paper size to use for printing.
To load the paper of size that is not included in print sizes of the machine such as cardstock or
envelopes, the paper size needs to be registered.
Printing on Non-standard Sized Paper (page 4-4)
To print on the special paper such as thick paper or transparency, click "Media type" menu and select
the media type.
4 Click [OK] button to return to the Print dialog box.
3 Start printing.
Click the [OK] button.
4-3

Printing on Non-standard Sized Paper

If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab
of the print settings screen of the printer driver.
The registered size can be selected from the "Print size" menu.
NOTE
To execute printing at the machine, set the paper size and type in Paper Size and Media Type for the Multi Purpose
Tray (MP Tray Setting) on page 3-23.
1 Display the print settings screen.
2 Register the paper size.

1 Click the [Basic] tab.
2 Select [Custom] in the "Print size" menu.
3 Click the [New] button.
4 Enter the name of the paper.
5 Enter the paper size.
6 Click the [OK] button.
7 In the "Print size" menu, select the paper size (name) that you registered in steps 4 to 7.
8 Click [MP tray] in the "Source" menu.
9 Select the type of paper in the "Media type" menu.
2, 7
1
8
9
4
5
3
6
NOTE
If you loaded a postcard or envelope, select [Cardstock] or [Envelope] in the "Media type" menu.
4-4

Printer Driver Print Settings Screen

The printer driver print settings screen allows you to configure a variety of print-related settings. For more information,
refer to the Printer Driver User Guide on the DVD.
1
3
No. Description
1 [Quick Print] tab
Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it
changes to an image resembling the print results and applies the settings.
[Basic] tab
[Layout] tab
This tab lets you configure settings for printing various layouts, including booklet printing, combine mode,
poster printing, and scaling.
[Imaging] tab
This tab lets you configure settings related to the quality of the print results.
[Publishing] tab
This tab lets you create covers and inserts for print jobs and put inserts between sheets of OHP film.
[Job] tab
This tab lets you configure settings for saving print data from the computer to the machine. Regularly used
documents and other data can be saved to the machine for easy printing later. Since saved documents can
be printed directly from the machine, this function is also convenient when you wish to print a document that
you don't want others to see.
[Advanced] tab
This tab lets you configure settings for adding text pages or watermarks to print data.
2 [Profiles]
Printer driver settings can be saved as a profile. Saved profiles can be recalled at any time, so it's a
convenient practice to save frequently used settings.
3 [Reset]
Click to revert settings to their initial values.
4-5

Printer Driver Help

The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display
Help as explained below.
• Click the [?] button in the upper right corner of the screen and then click the item you want to know about.
• Click the item you want to know about and press the [F1] key on your keyboard.
Changing the Default Printer Driver Settings (Windows 7)

The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when
printing. For the settings, refer to Printer Driver User Guide.
1 Click [Start] button on the Windows, and then click [Devices and Printers].
2 Right-click the printer driver icon of the machine, and click the [Printer properties] menu of
the printer driver.
3 Click the [Basic] button on the [General] tab.
4 Select the default settings and click the [OK] button.
Canceling Printing from a Computer

To cancel a print job executed using the printer driver before the printer begins printing, do the following:
NOTE
When canceling printing from this machine, refer to Canceling Jobs on page 5-18.
1 Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the
Windows desktop to display a dialog box for the printer.
2 Click the file for which you wish to cancel printing and select [Cancel] from the "Document"
menu.
4-6

Printing from PC > Printing by AirPrint
Printing by AirPrint
AirPrint is a printing function that is included standard in iOS 4.2 and later products, and Mac OS X 10.7 and later
products.
This function enables you to connect and print to any AirPrint compatible device without installing a printer driver.
To allow the machine to be found when printing by AirPrint, you can set machine location information in Command
Center RX.
For details, refer to the Command Center RX User Guide.
4-7

Printing from PC > Printing Data Saved on the Printer
Printing Data Saved on the Printer

If you configure settings in the [Job] tab of the printer driver and then print, the print job will be saved in the Job Box
(memory) and printing can be executed at the machine.
Follow the work flow below when using Job Box.
Specifying the Job Box from a computer and sending the print job. (page 4-8)
Using the operation panel to specify a file within a Box and printing it.
You can print the documents from the following boxes.
• Private Print Box (page 4-8)
• Stored Job Box (page 4-11)
• Quick Copy Box (page 4-14)
• Proof-and-Hold Box (page 4-17)
Specifying the Job Box from a Computer and Storing

the Job
Use the procedure below to store data in a Job Box.
1 Click [File] and select [Print] in the application. The Print dialog box displays.
2 Select the machine from the "Name" menu.
3 Click the [Properties] button. The Properties dialog box displays.
4 Click the [Job] tab and select the [Job storage (e-MPS)] check box to set the function.
NOTE
• To use Stored Job Box and Quick Copy Box, an optional SSD must be installed in the
machine.
• For information on how to use the printer driver software, refer to the Printer Driver
User Guide.
Printing Documents from Private Print Box

In Private Printing, you can specify that a job is not to be printed until you operate the machine. When sending the job
from the application software, specify a 4-digit access code in the printer driver. The job is released for printing by
entering the access code on the operation panel, ensuring confidentiality of the print job. The data will be deleted upon
completion of the print job or after the power switch is turned off.
The following operations are possible:
• Printing the Documents (page 4-9)
• Deleting the Documents (page 4-10)
4-8

Printing the Documents

Print the documents stored in a Private Print box. The procedure is as follows.

1 Press [Job Box] in the home screen.
Job Box
2 Select [Private Print/Stored Job].
Document Box. 10:10

Job Box
Private Print/Stored Job
Quick Copy/Proof and Hold

1/1
Next >
3 Select the creator of the document.
Document Box. 10:10

Job Box - Private Print/Stored Job
user 1
user 2
1/1
user 3
OK
< Back Next >

1 Select the document to print and press [Print].
Document Box. 10:10

doc 4100908135138 2013/10/10 10:10
doc 0100908134821 2013/10/10 11:11

1/1
1
Menu < Back Print 2
2 Specify the number of copies to print as desired.
3 Press [OK].
Printing starts.
Upon completion of printing, the Private Print job is automatically deleted.
NOTE
If the document is protected by an access code, the password entry screen will be
displayed. Enter the password using the numeric keys.
4-9

Deleting the Documents

Delete the documents stored in a Private Print box. The procedure is as follows.

Job Box
Document Box. 10:10

Job Box

1/1
Next >
Document Box. 10:10

user 1
user 2
1/1
user 3
OK
< Back Next >
2 Delete the document.

1 Select the document to delete and press [ ].
Document Box. 10:10

Job Box - Private Print/Stored Job 2
doc 4100908135138 2013/10/10 10:10
doc 0100908134821 2013/10/10 11:11

1/1
1
Menu < Back Print
2 Press [Yes] in the confirmation screen.

The document is deleted.
NOTE
4-10

Printing Document from Stored Job Box

In Stored Job, the print data sent from the application is saved to the machine. You can set up an access code as
necessary. If you set up an access code, enter the access code when printing. Print data will be stored in the Stored Job
Box after printing. This will allow printing of the same print data repeatedly.

Print the documents stored in a Stored Job box. The procedure is as follows.

Job Box
Document Box. 10:10

Job Box

1/1
Next >
Document Box. 10:10

user 1
user 2
1/1
user 3
OK
< Back Next >

Document Box. 10:10

doc 4100908135138 2013/10/10 10:10
doc 0100908134821 2013/10/10 11:11

1/1
1
Menu < Back Print 2
4-11

3 Press [OK].
Printing starts.
NOTE

Delete the documents stored in a Stored Job box. The procedure is as follows.

Job Box
Document Box. 10:10

Job Box

1/1
Next >
Document Box. 10:10

user 1
user 2
1/1
user 3
OK
< Back Next >
2 Print and delete the document.

Document Box. 10:10

Job Box - Private Print/Stored Job 2
doc 4100908135138 2013/10/10 10:10
doc 0100908134821 2013/10/10 11:11

1/1
1
Menu < Back Print
4-12


NOTE
4-13

Printing Document from Quick Copy Box

Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a
document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies
are required, you can reprint the required number of copies from the operation panel. By default, up to 32 documents
can be stored. When power is turned off, all stored jobs will be deleted.
NOTE
• When the number of jobs reaches the limit, the oldest job will be overwritten by the new one.
• To maintain free space on the box, you can set the maximum number of stored jobs. For details, refer to Quick Copy
Job Retention on page 8-22.


You can print the documents stored in the Quick Copy box. The procedure is as follows.

Job Box
2 Select [Quick Copy/Proof and Hold].
Document Box. 10:10

Job Box

1/1
Next >
Document Box. 10:10

Job Box - Quick Copy/Proof and Hold
user 1
user 2
1/1
user 3
OK
4-14


Document Box. 10:10

doc 4100908135138 2013/10/10 10:10
doc 0100908134821 2013/10/10 11:11

1/1
1
Menu Cancel < Back Print 2
3 Press [OK].
Printing starts.

You can delete the documents stored in the Quick Copy box. The procedure is as follows.

Job Box
Document Box. 10:10

Job Box

1/1
Next >
Document Box. 10:10

user 1
user 2
1/1
user 3
OK
4-15


Document Box. 10:10

Job Box - Quick Copy/Proof and Hold 2
doc 4100908135138 2013/10/10 10:10
doc 0100908134821 2013/10/10 11:11

1/1
1
Menu Cancel < Back Print

4-16

Printing Document from Proof and Hold Box

The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining
copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while
maintaining the document data in the Job Box. To continue to print the remaining copies, use the operation panel. You
can change the number of copies to print.

You can print the documents stored in the Proof and Hold box. The procedure is as follows.

Job Box
Document Box. 10:10

Job Box

1/1
Next >
Document Box. 10:10

user 1
user 2
1/1
user 3
OK
4-17


Document Box. 10:10

doc 4100908135138 2013/10/10 10:10
doc 0100908134821 2013/10/10 11:11

1/1
1
Menu Cancel < Back Print 2
3 Press [OK].
Printing starts.

You can delete the documents stored in the Proof and Hold box. The procedure is as follows.

Job Box
Document Box. 10:10

Job Box

1/1
Next >
Document Box. 10:10

user 1
user 2
1/1
user 3
OK
4-18


Document Box. 10:10

Job Box - Quick Copy/Proof and Hold 2
doc 4100908135138 2013/10/10 10:10
doc 0100908134821 2013/10/10 11:11

1/1
1
Menu Cancel < Back Print

4-19

5 Operation on the Machine
Loading Originals ............................................................................................................................................... 5-2
Placing Originals on the Platen ................................................................................................................ 5-2
Loading Originals in the Document Processor ........................................................................................ 5-3
Favorites ............................................................................................................................................................ 5-5
Registering Favorite ................................................................................................................................. 5-6
Recalling Favorite .................................................................................................................................... 5-9
Editing and Deleting Favorite ................................................................................................................. 5-10
Application ........................................................................................................................................................ 5-11
Installing Applications ............................................................................................................................. 5-11
Using Applications ................................................................................................................................. 5-12
Uninstalling Applications ........................................................................................................................ 5-13
Registering Shortcuts ....................................................................................................................................... 5-14
Adding Shortcuts .................................................................................................................................... 5-14
Editing and Deleting Shortcuts ............................................................................................................... 5-15
Copying ............................................................................................................................................................ 5-16
Basic Operation ..................................................................................................................................... 5-16
Reserve Next ......................................................................................................................................... 5-17
Canceling Jobs ...................................................................................................................................... 5-18
Sending ............................................................................................................................................................ 5-19
Basic Operation ..................................................................................................................................... 5-20
Specifying Destination ........................................................................................................................... 5-22
Checking and Editing Destinations ........................................................................................................ 5-30
Confirmation Screen of Destinations ..................................................................................................... 5-31
Recall ..................................................................................................................................................... 5-32
Send to Me (E-mail) ............................................................................................................................... 5-32
Sending to Different Types of Destinations (Multi Sending) ................................................................... 5-33
Canceling Sending Jobs ........................................................................................................................ 5-34
WSD Scan ............................................................................................................................................. 5-35
Scanning using TWAIN .......................................................................................................................... 5-37
Scanning with FMU Connection ............................................................................................................ 5-39
How to use the FAX Function .......................................................................................................................... 5-40
What is Document Box? .................................................................................................................................. 5-41
Basic Operation for Document Box ....................................................................................................... 5-42
Using a Custom Box ........................................................................................................................................ 5-43
Creating a New Custom Box ................................................................................................................. 5-43
Editing and Deleting Custom Box .......................................................................................................... 5-45
Storing Documents ................................................................................................................................ 5-46
Printing Documents ................................................................................................................................ 5-47
Editing Documents ................................................................................................................................. 5-48
Deleting Documents ............................................................................................................................... 5-49
Printing Documents Stored in Removable USB Memory ................................................................................. 5-50
Saving Documents to USB Memory (Scan to USB) ......................................................................................... 5-52
Check the USB Memory Information ............................................................................................................... 5-53
Removing USB Memory .................................................................................................................................. 5-54
5-1

Operation on the Machine > Loading Originals
Loading Originals
Placing Originals on the Platen
You may place books or magazines on the platen in addition to ordinary sheet originals.
Align it flush against

the original size
indicator plates with
the back left corner Put the scanning
as the reference side facedown.
point.
NOTE
For details on Original Orientation, refer to Original Orientation on page 6-10.
When you place envelopes or cardstock on the platen
Align it flush against

the original size
indicator plates with Put the scanning
the back left corner side facedown.
as the reference
point.
NOTE
For the procedure for feeding envelopes or cardstock, refer to When you load envelopes or cardstock in the multi
purpose tray on page 3-20.
CAUTION
Do not leave the document processor open as there is a danger of personal injury.
IMPORTANT
• Do not push the document processor forcefully when you close it. Excessive pressure may crack the platen
glass.
• When placing books or magazines on the machine, do so with the document processor in the open
position.
5-2

Loading Originals in the Document Processor

The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are
scanned.
Originals Supported by the Document Processor

The document processor supports the following types of originals.
Weight 50 to 120 g/m2

(duplex: 50 to 120 g/m2)
Sizes Maximum A4-R (Legal) to Minimum A6-R (Statement-R)
No. of sheets Plain paper (80 g/m2), Colored paper, Recycled paper, High Quality:
75 sheets
Originals Not Supported by the Document Processor

Do not use the document processor for the following types of originals. Otherwise, the originals may be jammed or the
document processor may become dirty.
• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before
loading. Failure to do so may cause the originals to jam.)
• Originals with adhesive tape or glue
• Originals with cut-out sections
• Curled original
• Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam.)
• Carbon paper
• Crumpled paper
How to Load Originals
IMPORTANT
• Before loading originals, be sure that there are no originals left on the original eject table. Originals left on
the original eject table may cause the new originals to jam.
• Do not make an impact on the document processor top cover, such as aligning the originals on the top
cover. It may cause an error in the document processor.
1 Adjust the original width guides.
5-3

2 Place the originals.

1 Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the
leading edge into the document processor as far as it will go.
NOTE
For details on Original Orientation, refer to Original Orientation on page 6-10.
IMPORTANT
• Confirm that the original width guides exactly fit the originals. If there is a gap,
readjust the original width guides. The gap may cause the originals to jam.
• Ensure that loaded originals do not exceed the level indicator. Exceeding the
maximum level may cause the originals to jam.
• Originals with punched holes or perforated lines should be placed in such a way
that the holes or perforations will be scanned last (not first).
2 Open the original stopper to fit the size of the original set.
A4, Letter, Legal B5 or less
5-4

Operation on the Machine > Favorites
Favorites
Frequently used functions can be registered as favorites so that they can be called up easily.
The following functions are pre-registered on this machine. You can delete these functions as well as register new
functions.
Favorites Name Description Default Registration

ID Card Copy Use this when you want to copy a driver's license • Copying Functions
or an insurance card. • Program mode
When you scan the front and back of the card,
• Combine: [2 in 1]
both sides will be combined and copied onto a
Continuous Scan: [On]
single sheet.
Original Size: [A5-R]
Paper Selection: Cassette 1
Zoom: [Auto Zoom]
Paper Saving Copy Use this when you want to reduce paper use. • Copying Functions
Page combining and two-sided copying can be • Wizard mode
set by following the screen.
• Combine: [2 in 1]
2-sided/Original: [1-sided]
Duplex: [1-sided>>2-sided]
Paper Selection: Cassette 1
Copies: 1
Scan to PC (Address Use this when you want to send the image to • Sending Functions
Entry) either a shared folder on a PC or an FTP server • Wizard mode
folder. The settings necessary for sending such
as the destination and color selection can be set • Destination: New PC Folder
by following the screen. Color Selection: [Full Color]
File Name Entry: Default
File Format: [PDF]
Continuous Scan: [Off]
Scan Resolution: [300×300 dpi]
Scan to PC (Address Use this when you want to send the image to • Sending Functions
Book) either a shared folder on a PC registered in the • Wizard mode
Address Book or to an FTP server folder. The
settings necessary for sending such as the • Destination: Address Book
destination and color selection can be set by Color Selection: [Full Color]
following the screen. File Name Entry: Default
File Format: [PDF]
Scan to E-mail (Address Use this when you want to send the image to an • Sending Functions
Entry) E-mail address. The settings necessary for • Wizard mode
sending such as the destination and color
selection can be set by following the screen. • Destination: New E-mail Address
Color Selection: [Full Color]
File Format: [PDF]
E-mail subject: Default
E-mail body: Default
5-5

Favorites Name Description Default Registration

Scan to E-mail (Address Use this when you want to send the image to an • Sending Functions
Book) E-mail address registered in the Address Book. • Wizard mode
The settings necessary for sending such as the
destination and color selection can be set by • Destination: Address Book
following the screen. Color Selection: [Full Color]
File Format: [PDF]
E-mail subject: Default
E-mail body: Default
NOTE
Up to 20 settings can be registered as favorites.
Registering Favorite
When registering a favorite, you can choose from two methods for calling it up:
• Wizard mode: Registered settings are called up in order and configured as you check or change each one.
• Program mode: Settings are called up immediately when you press the key to which they are registered.
Sending is explained as an example below.
Wizard Mode

Press [Favorites] on the Home screen.
Favorites
2 Register the favorite.

1 Press [Menu] and then [Add].
2 Select the job type.
3 Press [Wizard].
4 Select the recall function then press [Next].
Destination Recall Method Functions

10:10 Select the functions. 10:10
Add - Destination Recall Method Add - Functions
Address Book 1 File Format PDF 2

Ext. Address Book Original Size A4
1/2 1/6
One Touch Key Original Orientation Top Edge on Top
Address Entry (E-mail) Duplex 1-sided
Cancel < Back Next > Cancel < Back Next > 3
Checked items will be shown as part of the
wizard.
5-6

NOTE
When the job type is “Copy”, the Destination Recall Method screen will not be displayed.
5 Enter the new favorite name and press [Next].

6 Check the settings and change or add information as needed.

Add - Confirmation
Name Sending Job - E-mail
Job Type Multi Sending

1/2
Number Auto
Owner Admin
Cancel < Back Save
Item Description
Name Enter the name displayed on the favorite screen (up to 32 characters).
Job Type The type of the selected job is displayed.
Number*1 Enter the favorite number.

If you enter 00, the smallest number available will be automatically
assigned.
Owner*2 Displays the owner of the favorite.
Permission*2 Configures permission settings for favorites to determine how they

are shared with other users.
Destination*3 Selects the Destination Recall Method.
Functions Selects the functions to be displayed in the wizard.
Function Type Selects the method for recalling favorites.
*1 If user login administration is enabled, you can only change the settings by logging in with
*3 Displayed when the job type is [Send] or [FAX].
7 Press [Save].
The favorite is registered.
8 “Do you want to add a new function to the home screen?” screen appears.To display a
registered favorite on the Home screen, press [Yes] and specify the position in which you
want to display the icon of registered favorite.
9 Press [Save].
5-7

Program Mode

1 Press [Send] on the Home screen.
Send
2 Set the send function and press [Favorites].
Ready to send. 10:10

Send Dest. :
Check
BBB bbb@abc.com

1/2
E-mail Folder FAX
Functions Favorites
2 Register the favorite.

1 Press [Menu] and then [Add].
2 Select the job type.
3 Press [Program].
4 Enter the new favorite name and press [Next].


Add - Confirmation
Name Sending Job - E-mail
Job Type Multi Sending

1/2
Number Auto
Owner Admin
Cancel < Back Save
5-8

Item Description
Name Enter the name displayed on the favorite screen (up to 32 characters).
Job Type The type of the selected job is displayed.
Number*1 Enter the favorite number.

If you enter 00, the smallest number available will be automatically
assigned.
Owner*2 Displays the owner of the favorite.

*2
Permission Configures permission settings for favorites to determine how they
are shared with other users.
Function Type Selects the method for recalling favorites.
*1 If user login administration is enabled, you can only change the settings by logging in with
6 Press [Save].
The favorite is registered.
7 “Do you want to add a new function to the home screen?” screen appears.To display a
registered favorite on the Home screen, press [Yes] and specify the position in which you
want to display the icon of registered favorite.
8 Press [Save].
Recalling Favorite
Use the procedure below to recall a registered favorite.

1 Press [Favorites] on the Home screen, or the key of the registered favorite.
Favorites
Pressing the key of the registered favorite will recall the favorite. If you pressed [Favorites], proceed
to step 1-2.
2 Press the key for the favorite you want to recall.
Select the function. 10:10

Favorites
ID Card Copy Paper Saving Copy Scan to PC

(Address Entry)
1/1
Scan to PC Scan to E-mail Scan to E-mail

(Address Book) (Address Entry) (Address Book)
Menu Application
5-9

2 Execute the favorite.

When using the wizard mode
1 The registered screens are displayed in order. Make the desired settings and press [Next].
When all the settings are complete, the confirmation screen is displayed.
NOTE
To edit the settings, press [<Back] and make changes as desired.
2 Place the originals and press [Start].
When using the program mode

Place the originals and press the [Start] key.
Editing and Deleting Favorite

You can change favorite number and favorite name, or delete favorite.
Use the procedure below to edit or delete a favorite.

Press [Favorites] on the Home screen.
Favorites
2 Edit the favorite.
To edit a favorite
1 Press [Menu] and then [Edit].
2 Select the favorite you wish to edit.
3 Refer to Registering Favorite on page 5-6 to change the favorite number, favorite name,
permission.
4 Press [Save].
To delete
1 Press [Menu] and then [Delete].
2 Select the favorite you wish to delete.
5-10

Operation on the Machine > Application
Application
The functionality of the machine can be expanded by installing applications.
Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are
available.
For details, consult your sales representative or dealer.
Installing Applications
To use applications, first install the application in the machine and then activate the application.
The procedure is as follows.

2 Press [ ], [Application] and then [Application].
NOTE
If the user authentication screen appears, enter your login user name and login
password and press [Login]. For this, you need to login with administrator privileges. The
factory default login user name and login password are set as shown below.

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
2 Install the application.

1 Press [ ].
2 Insert the removable memory containing the application to be installed into the USB Port.
NOTE
When the message "Removable Memory was recognized. Displaying files. Are you
sure?" is displayed, press [No].
3 Select the application to be installed and press [Install].

You can view detailed information on the selected application by pressing [ ].
5-11


Installation of the application begins. Depending on the application being installed, the installation
may take some time.
Once the installation ends, the original screen reappears.
NOTE
• To install another application, repeat steps 2-3 and 2-4.
• To remove the removable memory, press [Remove Memory] and wait until the
message "Removable Memory can be safely removed." appears. Then remove the
removable memory.
3 Activate the application.

1 Select the desired application and press [Menu] and then [Activate].
2 Enter the license key and press [Official].

Some applications do not require you to enter a license key. If the license key entry screen does not
appear, go to step 3-3. To use the application as a trial, press [Trial] without entering the license key.
IMPORTANT
If you change the date/time while using the trial version of an application, you will
no longer be able to use the application.
Using Applications
Icons of activated application are displayed in the Home screen. Press the application icon in the Home screen.
The application will start up.
5-12

Uninstalling Applications
A maximum of 5 applications can be installed on the machine. To add different applications, uninstall an application that
has been installed. Deactivate an application before uninstalling it.
The procedure is as follows.

2 Press [ ], [Application] and then [Application].
NOTE
If the user authentication screen appears, enter your login user name and login
password and press [Login]. For this, you need to login with administrator privileges. The
factory default login user name and login password are set as shown below.

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
2 Deactivate the application.

1 Select the application you want to deactivate and press [Menu] and then [Deactivate].
3 Uninstall the application.

1 Select the application you want to uninstall, and press [ ].
2 When the deletion confirmation screen appears, press [Yes].
5-13

Operation on the Machine > Registering Shortcuts
Registering Shortcuts
You can register shortcuts for easy access to the frequently used functions. The settings for the selected function can
also be registered. A function name linked to a registered shortcut can be changed as necessary. You can register up to
2 shortcuts for copying functions, sending functions, fax functions, and functions set for document box.
Adding Shortcuts
Shortcut registration is performed in the “Functions” screen of each function. Use the procedure below to register a
shortcut.

Collate
A4 100% Normal 0 A4
1/3
Duplex Combine Quiet Top Edge on Top
Mode Original Image
1-sided>>1-sided Off Off Text+Photo
1 Functions Favorites Close Add/Edit

Shortcut
2
Press [Functions] on the Copy, Send, or Document Box screen and then [Add/Edit Shortcut].
2 Register the shortcuts.

1 Press [Add].
2 Select the key to which you wish to register the shortcut.

The following types of shortcuts are available:
Private Shortcut Private shortcuts are only available for use by the logged in user.
They can only be set while using user login administration.
Shared Shortcut Shared shortcuts can be used by all machine users. When using user
login administration, shared shortcuts can only be set by users who
have logged in as administrators.
NOTE
If you select a shortcut number already registered, the currently registered shortcut can
be replaced with a new one.
3 Select the function screen to display with the shortcut.
4 Enter the shortcut name.

Up to 24 characters can be entered.
5-14

Operation on the Machine > Registering Shortcuts
5 Press [Save].

Copy Copies
Paper Zoom Density

Selection
Auto 100% Normal 0
Duplex Combine Collate/

Offset
1-sided>>1-sided Off Collate
Functions Shortcut 1 Shortcut 2 Favorites
The shortcut is registered.
Editing and Deleting Shortcuts

Follow the steps shown below to change a shortcut number/name or delete a shortcut.
1 In the "Functions" screen of each function, press [Add/Edit

Shortcut] in the bottom of the screen.
2 Edit the shortcut.
To edit a shortcut
1 Press [Edit].
2 Select the shortcut type and number you wish to edit.
3 Press [Number] or [Name].
4 Change the settings, and press [OK].
5 Press [Save].
To delete
1 Press [Delete].
2 Select the shortcut you wish to delete.
5-15

Operation on the Machine > Copying
Copying
Basic Operation
Follow the steps as below for basic copying.
1 Press [Copy] on the Home screen.
Copy

Place the originals.
Loading Originals (page 5-2)
3 Select the functions.

Copy Copies
Paper Zoom Density

Selection
A4 100% Normal 0
Duplex Combine Quiet

Mode
Functions Favorites
Select the copier functions to use.

Press tabs to display other functions.
Copy (page 6-2)
4 Use the numeric keys to enter the copy quantity.

Specify the desired number up to 999.
5 Press the [Start] key.

Copying begins.
5-16

Reserve Next
This function allows you to reserve the next job during printing. Using this function, the original will be scanned while the
machine is printing. When the current print job ends, the reserved copy job is printed.
The procedure differs depending on the Reserve Next Priority (refer to Reserve Next Priority on page 8-20).
If "Reserve Next Priority" is set to [On]

The Copy function default screen appears on the touch panel during printing.
1 Place the originals onto the machine for reserving copy, and
configure the copy settings.
Copy Copies
Paper Zoom Density

Selection
A4 100% Normal 0
Duplex Combine Quiet

Mode
Functions Favorites

The machine starts scanning the originals.
When the current print job ends, the reserved copy job is printed.
If "Reserve Next Priority" is set to [Off]

The Copying screen appears on the touch panel during printing.
1 Press [Reserve Next].

Copying... 10:10
Job No.:0005 Job Name:doc00000320101010101010
Scanned Pages Copies
Cancel Reserve
Next
The default screen for copying appears.
2 Place the originals onto the machine for reserving copy, and
configure the copy settings.

The machine starts scanning the originals.
When the current print job ends, the reserved copy job is printed.
5-17

Canceling Jobs
You can also cancel jobs by pressing the [Stop] key.
1 Press the [Stop] key with the copy screen displayed.
2 Cancel a job.
When there is a job is being scanned
Canceling... 10:10
Scanned Pages
Cancel
The copy job is canceled.
When there is a job printing or on standby

Canceling job screen appears. The current print job is temporarily interrupted.
Select the job you wish to cancel and press [Delete]. Press [Yes] in the confirmation screen.
The job will be canceled. 10:10

Job Cancel
0095 doc0000952010092810... Pause 1

0096 doc0000952010092811... Waiting
1/2
0097 doc0000952010092827... Waiting
0098 doc0000952010092833... Waiting
Menu Delete Resume All Close

Print Jobs
NOTE
If Reserve Next Priority on page 8-20 is set to [Off], the Copying screen appears in the touch panel. In such case,
pressing the [Stop] key or [Cancel] will cancel the printing job in progress.
Copying... 10:10
Scanned Pages Copies
Cancel Reserve
Next
5-18

Operation on the Machine > Sending
Sending
This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In
order to do this, it is necessary to register the sender and destination (recipient) address on the network.
A network environment which enables the machine to connect to a mail server is required in order to send E-mail. It is
recommended that a Local Area Network (LAN) be used to assist with transmission speed and security issues.
Follow the steps below for basic sending. The following four options are available.
• Send as E-mail (E-mail Addr Entry): Sends a scanned original image as an E-mail attachment.
• Send to Folder (SMB): Stores a scanned original image in a shared folder of any PC. (Refer to page 5-20.)
• Send to Folder (FTP): Stores a scanned original image in a folder of an FTP server. (Refer to page 5-20.)
• Image Data Scanning with TWAIN / WIA: Scan the document using a TWAIN or WIA compatible application program.
(Refer to page 5-37.)
NOTE
• Different sending options can be specified in combination. Refer to Sending to Different Types of Destinations (Multi
Sending) on page 5-33.
• The fax function can be used on products equipped with fax capability. For details about this function, refer to the
FAX Operation Guide.
5-19

Basic Operation
Send

Place the originals.
3 Specify the destination.

Send Dest. :
Check
Recall

1/2
E-mail Folder FAX
Functions Favorites
Select the destination to which to send an image.

Specifying Destination (page 5-22)
Choosing a Destination from the External Address Book

For details on the External Address Book, refer to Command Center RX User Guide.
Choosing a Destination from the FAX

For more information on using the FAX, refer to the FAX Operation Guide.
5-20

4 Select the functions.

Send Dest. :
Check
BBB bbb@abc.com

1/2
E-mail Folder FAX
Functions Favorites
Press tabs to display other functions.

Send (page 6-3)

Sending starts.
5-21

Specifying Destination
Select the destination using either of the following methods:
Choosing from the Address Book (page 5-22)
Choosing from the External Address Book

Choosing from the One Touch Key (page 5-24)
Entering an E-mail Address (page 5-25)
Specifying a New PC Folder (page 5-26)
Choosing from the FAX

NOTE
• You can set the machine up so that the address book screen appears when you press the [Send] key. For details,
refer to Default Screen on page 8-21.
• If you are using the products equipped with the fax function, you can specify the fax destination. Enter the other
party number using the numeric keypad.
Choosing from the Address Book

Select a destination registered in the Address Book.
For more information about how to register destinations in the Address Book, refer to Registering Destinations in the
Address Book on page 3-35.
1 In the basic screen for sending, press [Address Book].

Send Dest. :
Check
Recall

1/2
E-mail Folder FAX
Functions Favorites
NOTE
5-22

2 Select the destinations.

10:10
Address Book (All)
001 ABCD 123456

1/2
003 IJKL 12345.com
004 MNOP 11111.com
Menu Cancel < Back OK
Press the checkbox to select the desired destination from the list. The selected destinations
are indicated by a checkmark in the check box.
You can also press [Menu] to perform a more detailed search.
NOTE
To deselect, press the checkbox again and remove the checkmark.
Destination Search
Destinations registered in the Address Book can be searched.
10:10
1 Address Book (All)

2
001 ABCD 123456

1/2
003 IJKL 12345.com
004 MNOP 11111.com
3 Menu Cancel < Back OK
Keys used Search type Subjects searched

1 Advanced search by Advanced search by type of registered
destination destination (Email, Folder (SMB/FTP), FAX or
Group).
2 Search by name Search by registered name.
3 Narrow Down Advanced search by Advanced search by type of registered

destination destination (Email, Folder (SMB/FTP), FAX or
Group).
Search (Name) Search by name Search by registered name.
Search (No.) Search by number Search by registered address number.
Sort (Name) Change of display Sorts the list by destination name.

order
Sort (No.) Sorts the list by destination address number.
NOTE
You can specify a destination by address number by pressing the [Quick No. Search] key.
5-23

3 Accept the destination, and press [OK].

10:10
Address Book (All)
001 ABCD 123456

1/2
003 IJKL 12345.com
004 MNOP 11111.com
Destinations can be changed later. Refer to Checking and Editing Destinations on page 5-30.
NOTE
You can set the default "Sort" settings. For details, refer to Sort on page 8-24.
Choosing from the One Touch Key

Select the destination using the One Touch Keys.
NOTE
This procedure assumes that One Touch Keys have already been registered.
Refer to Adding a Destination on One Touch Key (One Touch Key) on page 3-41 for more information on adding One
Touch keys.
1 In the basic screen for sending, press [One Touch Key].

Send Dest. :
Check
Recall

1/2
E-mail Folder FAX
Functions Favorites
2 Press the One Touch Keys where the destination is registered.

10:10
One Touch Key
001 AAA 002 BBB 003 CCC
004 DDD 005 EEE 006 FFF
1/9
007 GGG 008 HHH 009 III
010 JJJ 011 KKK 012 LLL
Cancel OK
If the One Touch Keys for the desired destination is hidden on the touch panel, press [ ] or
[ ] to scroll and view next or previous One Touch Keys.
NOTE
You can specify a One Touch Key by one touch number by pressing the [Quick No. Search]
key.
5-24

3 Accept the destination, and press [OK].

10:10
One Touch Key
001 AAA 002 BBB 003 CCC
004 DDD 005 EEE 006 FFF
1/9
007 GGG 008 HHH 009 III
010 JJJ 011 KKK 012 LLL
Cancel OK
Entering an E-mail Address

Enter the desired E-mail address.
NOTE
To send an E-mail, configure the environment settings necessary. For details, refer to E-mail Settings on page 2-41.
1 In the basic screen for sending, press [E-mail].

Send Dest. :
Check
Recall

1/2
E-mail Folder FAX
Functions Favorites
2 Enter destination E-mail address.

E-mail
abc@def.com Input: 11
Limit: 128
ABC A/a Del.
Menu Next Dest. Cancel OK

To enter multiple destinations, press [Next Destination] and enter the next destination. Up to
100 E-mail addresses can be specified.
You can register the entered email address in the Address Book by pressing [Menu] and then
[Add to Address Book]. You can also replace the information for a previously registered
destination.
5-25

3 Press [OK].
E-mail
abc@def.com Input: 11
Limit: 128
ABC A/a Del.
Menu Next Dest. Cancel OK
Specifying a New PC Folder

Specify either the desired shared folder on a computer or an FTP server as the destination.
NOTE
• Refer to Preparation for Sending a Document to a Shared Folder in a PC on page 3-25 for the method for setting a
shared folder destination on a PC.
• Refer to Creating a Shared Folder, Making a Note of a Shared Folder on page 3-27 for details on how to share a
folder.
• Be sure that SMB Protocol or FTP is On. For details, refer to Protocol Detail on page 8-29.
1 In the basic screen for sending, press [Folder].

Send Dest. :
Check
Recall

1/2
E-mail Folder FAX
Functions Favorites
2 Select the folder type.

Folder
SMB
FTP
1/1
Cancel Next >
If you selected [FTP], go to step 4.
5-26

3 Select the folder specification method.

Folder - SMB
Search Folder from Network
Search Folder by Host Name

1/1
Enter Folder Path
Cancel < Back OK
To search for a folder on a PC on the network, press [Search Folder from Network] or [Search
Folder by Host Name].
If you pressed [Search Folder from Network], you can enter the "Domain/Workgroup", and
"Host Name" to search PCs on the network for the destination.
If you pressed [Search Folder by Host Name], you can search all PCs on the network for a
destination.
A maximum of 500 addresses can be displayed. Select the host name (PC name) that you
want to specify in the screen that appears, and press [Next]. The login user name and login
password entry screen appears.
After you enter the login user name and login password name of the destination PC, the
shared folders appear. Select the folder that you want to specify and press [Next]. The
address of the selected shared folder is set.
Select the folder from the Search Results list, and go to step 6.
If you selected [Enter Folder Path], go to step 4.
4 Enter the destination information.

Folder - Host Name
PC001 Input: 0
Limit: 64
ABC A/a Del.
Cancel Next >
Enter the next information. Once you have entered one item, press [Next] to advance to the
next item.
The table below lists the items to be set.
For send to folder (SMB)
Max.
Item Detail
characters
Host Name Computer name Up to
64 characters
Path Share name Up to

For example: scannerdata 128 characters
If saving in a folder in the shared folder:
share name\folder name in shared folder
5-27

Max.
Item Detail
characters
Login User Name If the computer name and domain name are the same: Up to
User Name 64 characters
For example: james.smith
If the computer name and domain name are different:
Domain name\User name
For example: abcdnet\james.smith
Login Password Windows logon password Up to

For send to folder (FTP)
Max.
Item Data to be entered
characters
Host Name Host name or IP address of FTP server Up to
64 characters
Path*1 Path to the receiving folder Up to

For example: User\ScanData 128 characters
Otherwise the data will be saved in the home directory.
Login User Name FTP server login user name Up to

64 characters
Login Password FTP server login password Up to

*1 When the FTP server is based on Linux/UNIX, the path including the sub-folder is combined by the
slash "/" not using the back-slash.
5 Check the status.

1 Check the information.
Change the delay as required.

Folder - Confirmation
Host Name pc001
Path pc001\ScanData
1/2
Port 139
Login User Name abcdnet\james.smith
5-28

2 Press [Menu] and then [Connection Test] to check the connection.
Ready to send. 10:10 10:10

Folder - Confirmation Menu
Host Name pc001 Connection Test
2
Path pc001\ScanData Next Destination
1/2 1/1
Port 139 Add to Address Book
Menu Cancel < Back OK Close
1
"Connected." appears when connection to the destination is correctly established. If "Cannot
connect." appears, review the entry.
To enter multiple destinations, press [Next Destination] and enter the next destination.
You can register the entered information in the Address Book by pressing [Add to Address Book].
6 Press [OK].
Folder - Confirmation
Host Name pc001
Path pc001\ScanData
1/2
Port 139
5-29

Checking and Editing Destinations

Check and edit a selected destination.

1 Referring to Specifying Destination on page 5-22, specify the destination.
2 Press [Check].

Send Dest. :
Check
BBB bbb@abc.com

1/2
E-mail Folder FAX
Functions Favorites
2 Check and edit the destination.

To add a new destination, press [ ].
To display details for the destinations, press [ ]. New E-mail addresses and PC folders can
be edited if they have been specified.
To delete the selected destination, press [ ].
NOTE
• When selecting [On] for Entry Check for New Destination (Entry Check for New Dest. on
page 8-21), the confirmation screen appears. Enter the same host name and path again,
and press [OK].
• When selecting [On] for Destination Check before Send (Dest. Check before Send on
page 8-21), the confirmation screen appears after pressing the [Start] key. For details,
refer to Confirmation Screen of Destinations on page 5-31.
5-30

Confirmation Screen of Destinations

When selecting [On] for Destination Check before Send (Dest. Check before Send on page 8-21), the confirmation
screen of destinations appears after pressing the [Start] key.
Follow the steps below to confirm the destinations.
Check the destinations and press [Check]. 10:10

Destinations Check
A OFFICE 1234567890
B OFFICE 2345678901
1/2
C OFFICE 3456789012
D OFFICE 4567890123
Close Cancel Check
1 Press [ ] or [ ] to confirm all destination.

Pressing [ ] shows the detailed information of the selected destination.
To delete the destination, select the destination you want to delete and press [ ]. Press [Yes] in the
confirmation screen. The destination is deleted.
To add the destination, press [Cancel] and then return to the destination screen.
2 Press [Check].
NOTE
Be sure to confirm all destination by displaying them on the touch panel. You cannot
press [Check] unless you have confirmed all destination.
5-31

Recall
Recall is a function allowing you to send the last entered destination once again. When you want to send the image to
the same destination, press [Recall], and you can call the destination you sent on the destination list.
1 Press [Recall].
The destination you sent is displayed on the destination list.

Send Dest. :
Check
Recall

1/2
E-mail Folder FAX
Functions Favorites
NOTE
When the last sending included FAX, computers and e-mail destinations, they are also
displayed. If necessary, add or delete the destination.

Sending starts.
NOTE
• When [On] is selected in "Dest. Check before Send", a destination confirmation screen
is displayed when you press the [Start] key. For details, refer to Confirmation Screen of
Destinations on page 5-31.
• Recall information is canceled in the following conditions.
- When you turn the power off
- When you send a next image (new recall information is registered)
- When you log out
Send to Me (E-mail)
When user login is enabled, the document is sent to the E-mail address of the logged in user.
Send to Me
(E-mail)
NOTE
• To use this function, the function icon must be displayed in the home screen.
• An E-mail address must be set in user login for the user who logs in.
Adding a User (Local User List) (page 9-5)
5-32

Sending to Different Types of Destinations (Multi

Sending)
You can specify destinations that combine E-mail addresses, folders (SMB or FTP) and fax numbers*1. This is referred
to as Multi Sending. This is useful for sending to different types of destination (E-mail addresses, folders, etc.) in a single
operation.
*1 Fax functionality can only be used on products equipped with fax capability.
No. of broadcast items
E-mail: Up to 100
Folders (SMP, FTP): Total of 5 SMB and FTP
FAX: Up to 100
Procedures are the same as used in specifying the destinations of respective types. Continue to enter E-mail address or
folder path so that they appear in the destination list. Press the [Start] key to start transmission to all destinations at one
time.
NOTE
If the destinations include a fax, the images sent to all destinations will be black and white.
5-33

Canceling Sending Jobs

You can also cancel jobs by pressing the [Stop] key.
1 Press the [Stop] key with the send screen displayed.
2 Cancel a job.
When there is a job is being scanned
Canceling... 10:10
Destination
BBB bbb@abc.com
Scanned Pages
Cancel Finish
Scan
Job Cancel appears.
When there is a job sending or on standby

Canceling job screen appears.
Select the job you wish to cancel and press [Delete]. Press [Yes] in the confirmation screen.
The job will be canceled. 10:10

Job Cancel
0095 abcd@efg.com Waiting 1

0096 hijk@lmn.com Waiting
1/2
0097 opqr@stu.com Waiting
0098 tuvw@xyz.com Waiting
Menu Delete Pause All Close

Print Jobs
NOTE
Pressing the [Stop] key will not temporarily stop a job that you have already started sending.
5-34

WSD Scan
WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer.
NOTE
• To use WSD Scan, confirm that the computer used for WSD scanning and the machine is network-connected, and
WSD Scan on page 8-30 is set to [On] in the network settings.
• For information on operating the computer, refer to the computer's help or the operation guide of your software.
Installing Driver Software (for Windows 7)
1 Display [Network] in the Start menu.

Click [Start] button on the Windows and then select [Network].
NOTE
When [Network] does not appear in the Start menu, perform the following procedure.
1 Right-click [Start] and click [Property] in the menu that appears.
2 Select the [[Start] menu] tab in the "Task bar and [Start] menu properties" screen, and
click [Customize].
3 When the "Customize [Start] menu" screen appears, select the "Network" check box
and click [OK].
2 Install the driver.

Right-click the machine's icon (Kyocera:ECOSYSXXX:XXX) and then click [Install].
NOTE
If the "User Account Control" window appears, click [Continue].
If the "Found New Hardware" window appears, click [Cancel].
During the installation, double-click the icon shown on the task bar to display the "Driver
Software Installation" screen. When "Your devices are ready to use" is displayed on the
[Driver Software Installation] screen, the installation is completed.
Installing Driver Software (for Windows 8 and Microsoft Windows Server 2012)
1 Click [Search] in charms, [Control Panel], and then [View

devices and printers].
2 Install the driver.

Click [Add a device]. Select the machine's icon (Kyocera:ECOSYSXXX:XXX) and then click
[Next].
When the machine's icon (Kyocera:ECOSYSXXX:XXX) is displayed in "Printers" on the
[Devices and Printers] screen, the installation is completed.
5-35

WSD scan
Send

Press [WSD Scan].
4 Scan the originals.

Procedure using this machine
1 Select [From Operation Panel] and press [Next].
2 Select the destination computer and press [OK].

Press [Reload] to reload the computer list.

WSD Scan - PC
PC 1
PC 2
1/1
PC 3
Reload Cancel < Back OK
You can view information on the selected computer by pressing [ ].

Sending begins and the software installed on the computer is activated.
Procedure from Your Computer
1 Press [From Computer] and press [Next].
2 Use the software installed on the computer to send the images.
5-36

Scanning using TWAIN

This section explains how to scan an original using TWAIN.
The procedure for scanning using the TWAIN driver is explained as an example. The WIA driver is used in the same
way.

1 Activate the TWAIN compatible application software.
2 Select the machine using the application and display the TWAIN dialog box.
NOTE
For selecting the machine, see the Operation Guide or Help for each application
software.
2 Configure the scan settings.

Select scanning settings in the TWAIN dialog box that opens.
The settings that appear in the TWAIN dialog box are as follows.
Item Detail
Basic Original Size This setting sets the size of the scan area. The available sizes
vary based on the scanner model and the size of the original.
Feed Method This setting specifies the feed method of the original. Select the
feed method from the list.
Original This setting specifies the orientation of the original.
Orientation
Sending Size This setting specifies the image size. The available sizes vary
based on the scanner model and the scan area selected in the
preview panel.
5-37

Item Detail
Imaging Color Settings This setting specifies the type of color for the image.
Resolution This setting specifies the dpi (dots per inch), or sharpness, for the
image.
Image Quality This setting specifies the overall image quality. Make sure your
selection matches the original that you are scanning.
Exposure Level This setting specifies the sharpness and clarity of the image. If the
"Auto" check box is selected, then the slider bar and edit box are
unavailable, and the exposure level is automatically set to the
default setting.
Contrast This setting specifies the contrast between light and dark areas of
the image. This feature cannot be used when [Black & White] is
selected in the [Color Settings].
Advanced Reverse Image This setting scans images like a photo negative, reversing the
black and white areas of the image.
Prevent Bleed- This setting prevents the image on one side of the paper from
through showing through to the other side when scanned.
Scan Profiles This is used to check current settings and store frequently used
settings. When the [Configuration] button is clicked, a setting
screen opens with buttons for [Add], [Edit], and [Delete].
Add The current settings can be saved as a Scan Profile.
Edit The name and comments of the selected Scan Profile can be
changed.
Delete Delete saved Scan Profiles.
4 Scan the originals.

Click the [Scan] button. The document data is scanned.
5-38

Scanning with FMU Connection

"FMU Connection" is installed on the machine as a standard application.
FMU Connection can be used to scan an original according to the settings configured with "File Management Utility" on
the provided DVD, and save the image data and scanning information on a specified server or in a specified folder.
Unlike regular transmission functions, this application lets you use metadata such as the scan date and time and the
data format.
NOTE
• The first time you use FMU Connection, you must enable it in System Menu. For details, refer to Application on page
8-23.
• To use FMU Connection, you must install File Management Utility on your computer and configure settings for the
multifunction machine to be used, scanning conditions, and the file save location. To install File Management Utility,
refer to Installing Software on page 2-20.
• For information on using File Management Utility, see File Management Utility User Guide on the DVD.
Using FMU Connection to scan an original
1 Make sure that File Management Utility is running on the

computer (or server) on which File Management Utility is
installed.
2 Place the original.
3 Press [FMU Connection].

FMU Connection starts.
4 Follow the on-screen instructions to enter the necessary

information and press [Next].
5 When the scan settings screen appears, press each item and
configure the necessary settings.
The features that can be set depend on File Management Utility.

Sending starts.
5-39

Operation on the Machine > How to use the FAX Function
How to use the FAX Function

On products with a FAX function, it is possible to use the FAX function. For details, refer to the FAX Operation Guide.
5-40

Operation on the Machine > What is Document Box?
What is Document Box?

Document Box contains four types of component boxes which provide the following functions.
The following types of document boxes are available.
Custom Box (page 5-43)

Custom Box is a component box which you can create within the Document Box and store data for later retrieval. You
can create or delete a Custom Box, and manipulate data in various ways as described below:
Creating a New Custom Box (page 5-43)
Storing Documents (page 5-46)
Printing Documents (page 5-47)
Editing Documents (page 5-48)
Deleting Documents (page 5-49)
NOTE
To use Custom Box, an optional SSD must be installed in the machine.
Job Box
This is a box to save jobs executed from a PC.
NOTE
• You can set up the machine so that temporary documents in job boxes are automatically deleted. For details, refer
to Deletion of Job Retention on page 8-22.
• For details on operating the Job Box, refer to Printing Data Saved on the Printer on page 4-8.
Private Print/Stored Job Box (page 4-8, page 4-11)

In Private Printing, you can specify that a job is not to be printed until you operate the machine. When sending the job
from the application software, specify a 4-digit access code in the printer driver. The job is released for printing by
entering the access code on the operation panel, ensuring confidentiality of the print job. The data will be deleted upon
completion of the print job or after the power switch is turned off.
In Stored Job, the print data sent from the application is saved to the machine. You can set up an access code as
necessary. If you set up an access code, enter the access code when printing. Print data will be stored in the Job Box
after printing. This will allow printing of the same print data repeatedly.
Quick Copy/Proof and Hold Box (page 4-14, page 4-17)

Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a
document using the printer driver allow the print data to be stored in the Job Box. When additional copies are required,
you can reprint the required number of copies from the operation panel. By default, up to 32 documents can be stored.
When power is turned off, all stored jobs will be deleted.
NOTE
When you attempt to store documents in excess of the above maximum, the oldest document data will be overwritten
by the latest document data.
The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining
copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while
maintaining the document data in the Job Box. To continue to print the remaining copies, use the operation panel. You
can change the number of copies to print.
5-41

Operation on the Machine > What is Document Box?
Removable Memory Box (page 5-50)

A USB memory stick can be connected to the USB port on the machine to print a saved PDF file. You can print PDF data
directly from the USB memory without a PC. Image files scanned using this machine can also be saved to USB memory
in the PDF, TIFF, JPEG, XPS or high compression PDF format (Scan to USB).
Sub Address Box/Polling Box

Sub Address Box/Polling Box store the fax data. For details, refer to the FAX Operation Guide.
Basic Operation for Document Box

This section explains basic operations for document boxes, using examples where tasks are carried out with custom
boxes.
NOTE
In the following explanation, it is assumed that user login administration is enabled. For details on User Logon
privileges, refer to Editing and Deleting Custom Box on page 5-45.
Box List
Custom Box. 10:10

Custom Box
Opens the selected box. 0001 Box 01 No Owner Displays the details for
the selected box.
1/1
Menu Next >
Press [Menu] to search for document boxes (box names/box numbers), change the
order of the display (box names/box numbers/owners), register new boxes, change
boxes or delete boxes.
Document List
The document list is a list of the documents stored in the custom box. Documents can be listed either by name or as
thumbnails. The list can be used as shown below.
Ready to print from Box. 10:10

Box:Box01 A document can be
Selecting documents by 2013101010574501 2013/10/10 09:40 searched for by
checking checkboxes. document name.
2013101010574511 2013/10/10 09:50
1/1
2013101010574521 2013/10/10 10:00
2013101010574531 2013/10/10 10:10 Display the details for

Menu < Back Print the selected document.
Press [Menu] to print, move, check the details of or delete documents, to select all or
cancel all selections or to change the order of the display (name order/time order).
NOTE
You can select multiple documents by pressing the respective document checkboxes.
5-42

Operation on the Machine > Using a Custom Box
Using a Custom Box

Custom Box is a component box which you can create within the Document Box and store data for later retrieval. You
can create or delete a Custom Box, and manipulate data in various ways as described below:
Creating a New Custom Box (page 5-43)
Storing Documents (page 5-46)
Printing Documents (page 5-47)
Editing Documents (page 5-48)
Deleting Documents (page 5-49)
NOTE
The operation on Custom Box you perform from operation panel can also be made using Command Center RX. For
details on Command Center RX, refer to Command Center RX User Guide.
Creating a New Custom Box
NOTE
• To use Custom Box, an optional SSD must be installed in the machine.
• If user login administration is enabled, you can only change the settings by logging in with administrator privileges.

• If user login administration is enabled, log in with administrator privileges to perform the following operations. They
cannot be performed with user privileges.
- Creating a box
- Deleting a box of which owner is another user.

1 Press [Custom Box] on the Home screen.
Custom Box
2 Press [Menu], [ ], and then [Add].
2 Create the Custom Box.

1 Enter the box name.
5-43


Add - Confirmation
Box Name Box 01
Box No. 0001

1/3
Owner User A
Permission Private
Cancel < Back Save
Item Description
Box Name Enter a box name consisting of up to 32 characters. Refer to Character Entry
Method on page 11-12 for details on entering characters.
Box No. Enter the box number by pressing [+], [-] or number keys. The box number can be
from 0001 to 1000. A Custom Box should have a unique number. If you enter 0000,
the smallest number available will be automatically assigned.
Owner*1 Set the owner of the box. Select the owner from the user list that appears.
Permission*2 Select whether to share the box.
Box Password User access to the box can be restricted by specifying a password to protect the
box. Entering a password is not mandatory. Enter the same password of up to 16
characters in both [Password] and [Confirm Password].
This can be set if [Shared] is selected in Permission.
Usage To preserve the SSD capacity, the storage capacity for a box can be restricted. To
Restriction enable a capacity restriction enter a value for the storage capacity of the Custom
Box in megabytes by pressing [-], [+] or number keys. You can enter a limit between
1 and 30,000 (MB).
Auto File Automatically deletes stored documents after a set period of time. Press [On] to
Deletion enable automatic deletion and then use [+] and [-] or the numeric keys to enter the
number of days for which documents are stored. You can enter any number
between 1 and 31 (day(s)). To disable automatic file deletion, press [Off].
Free Space Displays the free space on the box.
Overwrite Specifies whether or not old stored documents are overwritten when new
Setting documents are stored. To overwrite old documents, press [Permit]. To retain old
documents, press [Prohibit].
Delete after Automatically delete a document from the box once printing is complete. To delete
Printed the document, press [On]. To retain the document, press [Off].
*1 Displayed when the user login administration is enabled.

*2 Not displayed when "Owner" is set to [No Owner].
3 Press [Save].
The Custom Box is created.
5-44

Editing and Deleting Custom Box

Press [Custom Box] on the Home screen.
Custom Box
2 Edit the custom box.
To edit a custom box
1 Press [Menu], [ ], and then [Edit].
2 Select the box you want edit.
NOTE
• When you have logged in as a user, you can only delete the box whose owner is set to
that user.
• When you have logged in as administrator, you can edit all boxes.
When user login administration is enabled, the settings that can be changed varies depending on the
privileges of the logged in user.
Privileges Settings that can be changed

Administrator Box Name
Box No.
Owner
Permission
Box Password
Usage Restriction
Auto File Deletion
Overwrite Setting
Delete after Printed
User Box Name
Box Password
Permission
Auto File Deletion
Overwrite Setting
For details, refer to Creating a New Custom Box on page 5-43.
5-45

To delete
1 Press [Menu], [ ], and then [Delete].
2 Select the box you want delete.
NOTE
• When you have logged in as a user, you can only delete the box whose owner is set to
that user.
• When you have logged in as administrator, you can edit all boxes.
3 Press [Delete].
Storing Documents
Custom box stores the print data which is sent from a PC. Refer to the Printer Driver User Guide for the operation of
the printing from the PC.
5-46

Printing Documents
The procedure for printing documents in a custom box is explained below.

Custom Box
2 Select the box containing the document you want to print.
NOTE
If a custom box is protected by a password, enter the correct password.

1 Select the document you wish to print by checking the checkbox.

Box:Box01
2013101010574501 2013/10/10 09:40
2013101010574511 2013/10/10 09:50

1/1
2013101010574521 2013/10/10 10:00
2013101010574531 2013/10/10 10:10
Menu < Back Print
The document is marked with a checkmark.
NOTE
2 Press [Print].
3 The print settings selection screen appears.

To use the settings used at the time of printing (when the document was saved), press [Print As Is],
enter the print quantity, and press [OK] to start printing.
To change the print settings, press [Print after Change Settings] and proceed to next step.
4 Set the paper selection, duplex printing, etc., as desired.

For the features that can be selected, refer to Custom Box (Printing) (page 6-5).
5 Press the [Start] key. Printing of the selected document begins.
5-47

Editing Documents
This function allows you to move documents stored in custom boxes into other boxes. The procedure for moving
documents is explained below.

Custom Box
2 Select the box containing the document you want to move.
NOTE
2 Move documents.
1 Select the document in the list that you want to move by pressing the checkbox.

Box:Box01
2013101010574501 2013/10/10 09:40
2013101010574511 2013/10/10 09:50

1/1
2013101010574521 2013/10/10 10:00
2013101010574531 2013/10/10 10:10
Menu < Back Print
NOTE
2 Press [Menu] and then [Move to Another Custom Box].
3 Select the destination of move.
Custom Box. 10:10

Custom Box
0001 Document 1 No Owner

1/1
Menu Cancel Select

This Folder
4 Press [Select This Folder] and then press [Yes] in the confirmation screen.
The selected document is moved.
NOTE
If the box to which the document is to be moved is protected by a password, enter the
correct password.
5-48

Deleting Documents
The procedure for deleting documents in a custom box is explained below.

Custom Box
2 Select the box containing the document you want to delete.
NOTE

1 Select the document you wish to delete by checking the checkbox.

Box:Box01
2013101010574501 2013/10/10 09:40
2013101010574511 2013/10/10 09:50

1/1
2013101010574521 2013/10/10 10:00
2013101010574531 2013/10/10 10:10
Menu < Back Print
NOTE
• [ ] is disabled until a document is selected.
• To deselect, press the checkbox again and remove the checkmark.
2 Press [ ].
The delete confirmation screen appears.
3 Press [Yes].
5-49

Operation on the Machine > Printing Documents Stored in Removable USB Memory
Printing Documents Stored in Removable

USB Memory
Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB
memory without having to use a computer.
The following file types can be printed:
• PDF file (Version 1.7 or older)
• TIFF file (TIFF V6/TTN2 format)
• JPEG file
• XPS file
• Encrypted PDF file
• PDF files you wish to print should have an extension (.pdf).
• Files to be printed should be saved no further down than the top 3 folder levels, including the root folder.
• Use USB memory properly formatted by this machine.
• Plug the USB memory directly into the USB Port.
1 Plug the USB memory.

1 Plug the USB memory into the USB Memory Slot.
2 When the machine reads the USB memory, "Removable Memory is recognized. Displaying
files. Are you sure?" may appear. Press [Yes].
Displays the removable memory screen.
IMPORTANT
Use USB memory properly formatted by this machine. If a USB memory formatted
by any other device is used, "The removable memory is not formatted." may
appear. To format the USB memory, refer to Device/Communication on page 7-13.
NOTE
If the message does not appear, press [Removable Memory] on the Home screen.
5-50

Operation on the Machine > Printing Documents Stored in Removable USB Memory

1 Select the folder containing the file to be printed and press [Open].
The machine will display documents in the top 3 folder levels, including the root folder.
NOTE
1,000 documents can be displayed.
To return to a higher level folder, press [Up].
2 Select the file to be printed and press [Print].
Document Box. 10:10

Removable Memory
11-3-3.JPG 1
7-9-2.JPG
1/1
Menu < Back Print 2
3 Change the number of copies, duplex printing, etc. as desired.

For the features that can be selected, refer to Removable Memory (Store File, Printing Documents)
(page 6-6).

Printing of the selected file begins.
5-51

Operation on the Machine > Saving Documents to USB Memory (Scan to USB)
Saving Documents to USB Memory (Scan to USB)

This function allows you to store scanned image files in USB memory connected to the machine. You can store files in
PDF, TIFF, JPEG, XPS or high-compression PDF format.
NOTE
The maximum number of the storable files is 1,000.
Refer to Loading Originals on page 5-2.
2 Plug the USB memory.

1 Plug the USB memory into the USB Memory Slot.
2 When the machine reads the USB memory, "Removable Memory is recognized. Displaying
files. Are you sure?" may appear. Press [Yes] to display the removable memory screen.
IMPORTANT
• Use USB memory properly formatted by this machine. If a USB memory
formatted by any other device is used, "The removable memory is not
formatted." may appear. To format the USB memory, refer to Device/
Communication on page 7-13.
• When [Format] is pressed, all data in the external media is erased.
NOTE
If the message does not appear, press [Removable Memory] on the Home screen.
5-52

Operation on the Machine > Check the USB Memory Information
3 Store the document.

1 Select the folder where the file will be stored.
The machine will display the top 3 folder levels, including the root folder.
2 Press [ ].
Document Box. 10:10

Removable Memory
11-3-3.JPG
7-9-2.JPG
1/1
Menu < Back Print
3 Set the type of original, file format, etc., as desired.

For the features that can be set, refer to Removable Memory (Store File, Printing Documents) (page
6-6).

The original is scanned and the data is stored in the USB memory.
Check the USB Memory Information

You can check the USB memory information.
In the removable memory screen, press [Menu], [ ], and then [Memory Information].
Document Box. 10:10

Memory Information
Capacity 16 GB
Used Area 2.5 GB

1/1
Free Space 13.5 GB
End
Once you confirm the information, press [Close].
5-53

Operation on the Machine > Removing USB Memory
Removing USB Memory

Follow the steps below to remove the USB memory.
IMPORTANT
Be sure to follow the proper procedure to avoid damaging the data or USB memory.

1 Press [Removable Memory] on the Home screen.
Removable
Memory
2 Press [Menu], [ ], and then [Remove Memory].

Document Box. 10:10 Document Box. 10:10
Removable Memory Menu
11-3-3.JPG
Clear All
3
Remove Memory
7-9-2.JPG
2
1/1 2/3
Sort (Name)
1 Sort (Date and Time)
Menu < Back Print Close
Press [OK], and remove the USB memory after "Removable Memory can be safely removed."
is displayed.
NOTE
USB memory can also be removed after checking the status of the device. Refer to Device/
Communication on page 7-13.
5-54

6 Using Various Functions
Functions Available on the Machine .................................................................................................................. 6-2
Copy ........................................................................................................................................................ 6-2
Send ........................................................................................................................................................ 6-3
Custom Box (Printing) .............................................................................................................................. 6-5
Removable Memory (Store File, Printing Documents) ............................................................................. 6-6
Functions ........................................................................................................................................................... 6-8
Original Size ............................................................................................................................................ 6-8
Paper Selection ....................................................................................................................................... 6-9
Original Orientation ................................................................................................................................ 6-10
Collate .................................................................................................................................................... 6-10
Density .................................................................................................................................................... 6-11
Original Image ........................................................................................................................................ 6-11
EcoPrint ................................................................................................................................................. 6-12
Color Selection ...................................................................................................................................... 6-12
Sharpness .............................................................................................................................................. 6-13
Background Density Adj. (Background Density Adjustment) ................................................................. 6-13
Prevent Bleed-thru ................................................................................................................................. 6-14
Zoom ...................................................................................................................................................... 6-14
Combine ................................................................................................................................................ 6-16
Duplex .................................................................................................................................................... 6-18
Continuous Scan ................................................................................................................................... 6-19
Job Finish Notice ................................................................................................................................... 6-20
File Name Entry ..................................................................................................................................... 6-21
Priority Override ..................................................................................................................................... 6-21
Quiet Mode ............................................................................................................................................ 6-21
Duplex (2-sided Original) ....................................................................................................................... 6-22
Sending Size .......................................................................................................................................... 6-23
File Format ............................................................................................................................................. 6-24
File Separation ....................................................................................................................................... 6-27
Scan Resolution ..................................................................................................................................... 6-27
E-mail Subject/Body .............................................................................................................................. 6-27
FTP Encrypted TX ................................................................................................................................. 6-28
Delete after Printed ................................................................................................................................ 6-28
Storing Size ............................................................................................................................................ 6-29
Encrypted PDF Password ...................................................................................................................... 6-29
JPEG/TIFF Print .................................................................................................................................... 6-30
XPS Fit to Page ..................................................................................................................................... 6-30
6-1

Using Various Functions > Functions Available on the Machine
Functions Available on the Machine

Copy
To configure the settings for functions, press the function key. By pressing [Functions], other selectable functions will be
shown as a list.

Collate
A4 100% Normal 0 A4
Function Original Orientation
1/3
key Duplex Combine Quiet Top Edge on Top

Mode
Original Image
1-sided>>1-sided Off Off Text+Photo

Shortcut
For details on each function, see the table below.
Reference
Function key Description
page
Paper Selection Select the cassette or multi-purpose tray that contains the required paper size. page 6-9
Zoom Adjusts the zoom to reduce or enlarge the image. page 6-14
Density Adjust density using 9 levels. page 6-11
Duplex Produces two-sided copies. page 6-18
Combine Combines 2 or 4 original sheets into 1 printed page. page 6-16
Quiet Mode Lower print and scan speed for quiet processing. page 6-21
Reference
Functions Description
page
Collate Offsets the output by page or set. page 6-10
Original Size Specify the original size to be scanned. page 6-8
Original Orientation Select the orientation of the original document top edge to scan correct direction. page 6-10
Original Image Select original image type for best results. page 6-11
EcoPrint EcoPrint saves toner when printing. page 6-12
Sharpness Adjusts the sharpness of image outlines. page 6-13
Background Density Removes dark background from originals, such as newspapers. page 6-13
Adj.
Prevent Bleed-thru Hides background colors and image bleed-through when scanning thin original. page 6-14
Continuous Scan Scans a large number of originals in separate batches and then produce as one job. page 6-19
Job Finish Notice Sends E-mail notice when a job is complete. page 6-20
File Name Entry Adds a file name. page 6-21
Priority Override Suspends the current job and gives a new job top priority. page 6-21
6-2

Send
To configure the settings for functions, press [Functions].
Ready to send. 10:10 Ready to send. 10:10

Send Dest. : Functions
Check Quiet Mode
Recall Off
File Format
PDF
One Touch Key Address Book Ext Address Book 1/6
Original Size
1/2
A4
E-mail Folder FAX Top Edge on Top

Shortcut
Reference
page
File Format Specify the image file format. Image quality level can also be adjusted. page 6-24
Duplex Select the type and orientation of the binding based on the original. page 6-22
Sending Size Select size of image to be sent. page 6-23
File Separation Creates several files by dividing scanned original data page by page before page 6-27
sending the files.
Scan Resolution Select fineness of scanning resolution. page 6-27
Color Selection Select the color mode setting. page 6-12
Adj.
FAX TX Resolution Select fineness of images when sending FAX. Refer to the FAX
Operation
Guide.
Continuous Scan Scans a large number of originals in separate batches and then produce as one page 6-19
job.
E-mail Subject/Body Adds subject and body when sending a document. page 6-27
FTP Encrypted TX Encrypts images when sending via FTP. page 6-28
FAX Delayed Set a send time. Refer to the FAX

Transmission Operation
Guide.
6-3

Reference
page
FAX Direct Sends FAX directly without reading original data into memory. Refer to the FAX
Transmission Operation
Guide.
FAX Polling RX Automatically makes a machine with a stored document send the document to Refer to the FAX
your machine. Operation
Guide.
FAX TX Report Prints a report when transmission of a document is successful, or when an error Refer to the FAX
occurs and transmission fails. Operation
Guide.
6-4

Custom Box (Printing)

shown as a list.
Ready to print from Box. 10:10 Ready to print from Box. 10:10
Print Copies Functions
Priority Override
Paper Collate Duplex Off
Selection File Name Entry
A4 Off 1-sided>>1-sided doc
Function Job Finish Notice
1/1
key Delete Quiet Off

afterPrint Mode EcoPrint
Off Off Off
Functions Cancel Close Add/Edit

Shortcut
Reference
page
Delete after Printed Automatically deletes a document from the box once printing is complete. page 6-28
Reference
page
6-5

Removable Memory (Store File, Printing Documents)

shown as a list.
Ready to store in Box. 10:10 Ready to store in Box. 10:10

Store File Functions
Original Size
File Duplex Scan Auto
Format Resolution Original Orientation
PDF 1-sided 300x300dpi Top Edge on Top
Function Storing Size
1/3
key Density File Name Quiet Same as Original Size

Entry Mode
Color Selection
Normal 0 doc Off Auto Color
Functions Cancel Close Add/Edit

Shortcut
Store File
Reference
page
File Format Specify the image file format. Image quality level can also be adjusted. page 6-24
Duplex Select the type and orientation of the binding based on the original. page 6-22
Scan Resolution Select fineness of scanning resolution. page 6-27
Reference
page
Storing Size Select size of image to be stored. page 6-29
Color Selection Select the color mode setting. page 6-12
Adj.
Continuous Scan Scans a large number of originals in separate batches and then produce as one job. page 6-19
File Separation Creates several files by dividing scanned original data page by page before sending page 6-27
the files.
6-6

Printing Documents
Reference
page
Reference
page
Encrypted PDF Enter the preassigned password to print the PDF data. page 6-29
Password
JPEG/TIFF Print Select the image size when printing JPEG or TIFF files. page 6-30
XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing page 6-30
XPS file.
6-7

Using Various Functions > Functions
Functions
Original Size
Copy Send Scan to

USB
Specify the original size to be scanned. Press [Metric], [Inch], or [Others] to select the original size.
Item Value Description

Metric A4-R, A5-R, A6-R, B5-R, B6-R, Folio, 216 × 340 mm Select from the Metric standard sizes.
Inch Letter-R, Legal, Statement-R, Executive, Oficio II Select from the Inch series standard sizes.
Others 16K-R, ISO B5, Envelope #10, Envelope #9, Envelope #6, Select from special standard sizes and
Envelope Monarch, Envelope DL, Envelope C5, Hagaki, custom sizes.
Oufuku Hagaki, Youkei 4, Youkei 2, Custom*1
*1 For instructions on how to specify the custom original size, refer to Custom Original Size on page 8-12.
NOTE
Be sure to always specify the original size when using custom size original.
6-8

Paper Selection
Copy Print from Print from

Box USB
Select the cassette or multi-purpose tray that contains the required paper size.
Select from [1] (Cassette 1) to [5] (Cassette 5) to use the paper contained in that cassette.
If [Auto] is selected, the paper matching the size of the original is selected automatically.
NOTE
• Specify in advance the size and type of the paper loaded in the cassette (refer to Cassette/MP Tray Settings on
page 8-9).
• Cassettes 2 to 5 are displayed when the optional paper feeder is installed.
To select [MP tray], press [Paper Size] and [Media Type], and specify the paper size and the media type. The available
paper sizes and media types are shown in the table below.

Paper Size Metric A4-R, A5-R, A6-R, B5-R, B6-R, Folio, Select from the Metric standard sizes.
216 × 340 mm
Inch Letter-R, Legal, Statement-R, Executive, Oficio II Select from the Inch series standard sizes.
Others 16K-R, ISO B5, Envelope #10, Envelope #9, Select from special standard sizes and custom
Envelope #6, Envelope Monarch, Envelope DL, sizes.
Envelope C5, Hagaki, Oufuku Hagaki, Youkei 4,
Youkei 2, Custom*1
Size Entry Metric Enter the size not included in the standard size.*2
X: 70 to 216 mm (in 1 mm increments) When you have selected [Size Entry], use [+]/[-]
Y: 148 to 356 mm (in 1 mm increments) or the numeric keys to set the sizes of "X"
(horizontal) and "Y" (vertical).
Inch
X: 2.76 to 8.50" (in 0.01" increments)
Y: 5.83 to 14.02" (in 0.01" increments)
Media type Plain (60 to 105 g/m2) Transparency, Rough, Vellum (60 to 63 g/m2), Labels, Recycled, Preprinted*3,
Bond, Cardstock, Color, Prepunched*3, Letterhead*3, Envelope, Thick (106 to 220 g/m2), High Quality,
Custom 1-8*3
*2 The input units can be changed in System Menu. For details, refer to Measurement on page 8-17.
*3 For instructions on how to specify the custom paper types 1 to 8, refer to Media Type Setting on page 8-14. To print on preprinted
or prepunched paper or on letterhead, refer to Special Paper Action on page 8-14.
NOTE
• You can conveniently select in advance the size and type of paper that will be used often and set them as default
(refer to Multi Purpose Tray on page 8-10).
• If the specified size of paper is not loaded in the paper source cassette or multi purpose tray, a confirmation screen
appears.
6-9

Copy Send Scan to
USB
Select the orientation of the original document top edge to scan correct direction.
To use any of the following functions, the document's original orientation must be set.
• Duplex
• Combine
• Duplex (Original)
Select original orientation from [Top Edge on Top] or [Top Edge on Left].
Item Image
Top Edge on Top
Original Original orientation
Top Edge on Left
Original Original orientation
NOTE
The default setting for Original Orientation can be changed. Refer to Original Orientation on page 8-15 for details.
Collate

Box USB
Offsets the output by page or set.

(Value: [Off] / [On])
6-10

Density
Copy Send Scan to

USB
Adjust density using 9 levels.

Adjust density pressing [-4] (Lighter) to [+4] (Darker).
Original Image
Copy Send Scan to

USB
Select original image type for best results.
Copying/Printing
Item Description
Text+Photo*1 Best for mixed text and photo documents.
Photo Best for photos taken with a camera.
Text Best for documents that are mostly text
Light Text/Fine Line Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or diagrams.
*1 If gray text is not printed completely using [Text + Photo], selecting [Text] may improve the result.
Sending/Storing
Item Description
Text+Photo Best for mixed text and photo documents.
Photo Best for photos taken with a camera.
Text Best for documents that are mostly text
Light Text/Fine Line Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or diagrams.
Text (for OCR)*1 Scanning produces an image that is suitable for OCR.
*1 This function is only available when "Color Selection" is set to [Black & White]. For details, refer to Color Selection on page 6-12.
6-11

EcoPrint

Box USB
EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not
required.
Color Selection
Send Scan to
USB
Select the color mode setting.
Item Description
Auto (Color/Gray) Automatically recognizes whether the document is color or black and white, and scan color documents
in Full Color and black and white documents in Grayscale.
Auto (Color/B & W) Automatically recognizes whether the document is color or black and white, and scan color documents
in Full Color and black and white documents in Black and White.
Full Color Scans the document in full color.
Grayscale Scans the document in grayscale. Produces a smooth, detailed image.
Black & White Scans the document in black and white.
6-12

Sharpness
Copy Send Scan to

USB
Adjusts the sharpness of image outlines.

When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward
"Sharpen". When copying images made up of patterned dots such as magazine photos, in which moire*1 patterns
appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward "Blur".
Less Sharp Original More Sharp
Item Description
1 to 3 (Sharpen) Emphasizes the image outline.
-1 to -3 (Blur) Blurs the image outline. Can weaken a Moire*1 effect.
*1 Patterns that are created by irregular distribution of halftone dots.
Background Density Adj. (Background Density

Adjustment)
Copy Send Scan to

USB
Removes dark background from originals, such as newspapers. This feature is used with full color and auto color.
Background Density Adjustment is disabled if Auto Color detects black and white originals.
If the ground color is obtrusive, select [Auto]. If [Auto] does not remove the ground color, select [Manual] and adjust the
density of the ground color.
Item Description
Off Does not adjust the ground color.
Auto Automatically adjusts the background density based on the original.
Manual Manually adjust the density in 5 levels. When [Manual] is selected, press [1] to [5] (Lighter - Darker) to
adjust the background density.
6-13

Prevent Bleed-thru
Copy Send Scan to

USB
Hides background colors and image bleed-through when scanning thin original.
Zoom
Copy Print from Send Scan to

Box USB
Adjust the zoom to reduce or enlarge the image.
Copying
The following zoom options are available.
Auto
Adjusts the image to match the paper size.
A4: 141%
A5
A6: 70%
Standard Zoom
Reduces or enlarges at preset magnifications.
Model Zoom Level (Original Copy) Model Zoom Level (Original Copy)
Metric Models 400% 90% FOL >> A4 Inch Models 400% 78% LGL >> LTR
200% 70% 200% 64% LTR >> STMT
141% A5 >> A4 50% 129% STMT >> LTR 50%
100% 25% 100% 25%
Others
Reduces or enlarges at magnifications other than the Standard Zoom.
Model Zoom Level (Original Copy) Model Zoom Level (Original Copy)
Metric Models 115% B5 >> A4 78% LGL >> LTR Inch Models 141% A5 >> A4 86% A4 >> B5
86% A4 >> B5 64% LTR >> STMT 115% B5 >> A4 70% A4 >> A5
129% STMT >> LTR 90% FOL >> A4
6-14

Zoom Entry
Manually reduces or enlarges the original image in 1% increments between 25% and 400%. Use the numeric keys or
press [+] or [-] to enter the any magnification.
Printing/Sending/Storing
Item Description
100% Reproduces the original size.
Auto Reduces or enlarges original to printing/sending/storing size.
NOTE
To reduce or enlarge the image, select the paper size, sending size, or storing size.
Sending Size (page 6-23)
Storing Size (page 6-29)
6-15

Combine
Copy
Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines
around the pages.
The following types of the boundary lines are available.
None Solid Line Dotted Line Positioning Mark

Off ― Disables the function.
2 in 1 ― Copy the original with the default setting. For the default settings,
refer to Function Defaults on page 8-15.
4 in 1 ―
Others Combine Off, Select the page layout of scanned originals.

2 in 1 (L to R/T to B),
2 in 1 (R to L/B to T),
4 in 1 (Right then Down),
4 in 1 (Left then Down),
4 in 1 (Down then Right),
4 in 1 (Down then Left)
Border Line None, Solid Line, Select the boundary line type.
Dotted Line,
Positioning Mark
Original Top Edge on Top, Select the orientation of the original document top edge to scan
Orientation Top Edge on Left correct direction.
Layout image
Item Image
2 in 1 L to R/T to B
R to L/B to T
6-16

Item Image
4 in 1 Right then Down
Left then Down
Down then Right
Down then Left
NOTE
• The paper sizes supported in Combine mode are A4, A5, B5, Folio, 216 × 340 mm, Letter, Legal, Statement,
Oficio II, and 16K.
• When placing the original on the platen, be sure to copy the originals in page order.
6-17

Duplex

Box USB
Produces two-sided copies.

The following modes are available.
One-sided to Two-sided
Produces two-sided copies from one-sided originals. In case of an odd
number of originals, the back side of the last copy will be blank.
Original Copy
The following binding options are available.

A B
def
ghi
ghi
ghi
A Original Left/Right to Binding Left/Right: Images on the second sides
abc
abc
abc are not rotated.
def
def B Original Left/Right to Binding Top: Images on the second sides are
rotated 180 degrees. Copies can be bound on the top edge, facing
Original Copy the same orientation when turning the pages.
Two-sided to One-sided
Copies each side of a two-sided original onto two individual sheets.
The following binding options are available.
• Binding Left/Right: Images on the second sides are not rotated.
Original Copy
• Binding Top: Images on the second sides are rotated 180 degrees.
Two-sided to Two-sided
Produces two-sided copies from two-sided originals.
NOTE
The paper sizes supported in Two-sided to Two-sided mode are A4,
B5, A5, Legal, Letter, Executive, Statement, Oficio II, 216 × 340 mm,
Original Copy
Folio, Envelope C5, and 16K.
6-18

Copying
Prints 1-sided originals to 2-sided, or 2-sided originals to 1-sided. Select the binding orientation for original and finished
documents.

1-sided>>1-sided ― Disables the function.
1-sided>>2-sided ― Copy the original with the default setting. For the default
settings, refer to Function Defaults on page 8-15.
2-sided>>1-sided ―
2-sided>>2-sided ―
Others Duplex 1-sided>>1-sided, Select the desired duplex option.

1-sided>>2-sided,
2-sided>>1-sided,
2-sided>>2-sided
Binding in Original*1 Left/Right, Top Select the binding orientation of originals.
Binding in Finishing*2 Left/Right, Top Select the binding orientation of copies.
Original Orientation Top Edge on Top, Select the orientation of the original document top edge to
Top Edge on Left scan correct direction.
*1 Displayed when [2-sided>>1-sided] or [2-sided>>2-sided] is selected for "Duplex".

*2 Displayed when [1-sided>>2-sided] or [2-sided>>2-sided] is selected for "Duplex".
When placing the original on the platen, consecutively replace each original and press the [Start] key.
After scanning all originals, press [Finish Scan] to start copying.
Printing
Print a document to 1-sided or 2-sided sheets.
Item Description
1-sided Disables the function.
2-sided Prints a 2-sided document so that the sheets are aligned properly for binding on the left
or right.
2-sided Prints a 2-sided document so that the sheets are aligned properly for binding on the top.
Continuous Scan
Copy Send Scan to

USB
Scans a large number of originals in separate batches and then produce as one job. Originals will be scanned
continuously until you press [Finish Scan].
1 11 21 1
1~10 11~20 21~30 1~30
6-19

Job Finish Notice
Copy Print from Print from Send Scan to

Box USB USB
Sends E-mail notice when a job is complete.

Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the
machine to finish.
Example of Job Finish Notice:
To: h_pttr@owl-net.net
Subject: 1234 Job end report mail
Job No.: 000002
Result: OK
End Time: Sat 02 Feb 2013 10:10:10
File Name: doc27042005145608
Job Type: Copy
1234
[00:c0:ee:d0:01:14]
NOTE
• PC should be configured in advance so that E-mail can be used. For details, refer to Command Center RX on page
2-34.
• E-mail can be sent to a single destination.
Item Description
Off Disables the function.
On Displays the destination list.
Add a Destination
To add a new destination, press [ ].
• Address Book: Select the notification destination from the address book and press [OK].
• Ext. Address Book*1: Select the notification destination from the external address book
• Address Entry: Enter the e-mail address directly. Enter the address (up to 128 characters) and press
[OK].
• My Address*2: Uses the e-mail address of the logged in user.
Check the Destination

To display details for the destinations, press [ ].
Delete the Destination

To delete the selected destination, press [ ].
*1 For details on the External Address Book, refer to Command Center RX User Guide.
6-20

File Name Entry
Copy Print from Send Scan to

Box USB
Adds a file name. Additional information such as job number and date and time can also be set. You can check a job
history or job status using the file name, date and time, or job number specified here.
Enter the file name (up to 32 characters), and press [Next].
To add date and time, press [Date and Time]. To add job number, press [Job No.]. To add both, select [Job No. + Date]
or [Date + Job No.].
Priority Override

Box USB
Suspends the current job and gives a new job top priority. The suspended job resumes after the other job is finished.
NOTE
• This function is not available if current job was an override.
• Priority override may not be available depending on the status of the current print job and memory usage.
Quiet Mode
Copy Print from Print from Send Scan to

Box USB USB
Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable.
It is possible to set the use of Quiet Mode for each function, such as copying and sending.
NOTE
• The processing speed will be slower than normal when in Quiet Mode.
• This cannot be used when [Prohibit] is set for Specify for Each Job on page 8-40.
6-21

Duplex (2-sided Original)
Send Scan to
USB
Select the type and orientation of the binding based on the original.

1-sided ― Disables the function.
2-sided ― Set when using a 2-sided sheet original that will be bound on
the left or right.
Others Duplex 1-sided, Select the binding orientation of originals.

2-sided (Binding Left/Right),
2-sided (Binding Top)
Original Top Edge on Top, Select the orientation of the original document top edge to
Orientation*1 Top Edge on Left scan correct direction.
*1 Displayed when [2-sided (Binding Left/Right)] or [2-sided (Binding Top)] is selected in "Duplex".
Sample image
Value Image
2-sided Binding Left/
Right
Binding Top
6-22

Sending Size
Send
Select size of image to be sent.

Press [Same as Original Size], [Metric], [Inch], or [Others] to select the sending size.

Same as Original Size ― Automatically sends the same size as the
original.
Metric A4, A5, A6, B5, B6, Folio, 216 × 340 mm Select from the Metric standard sizes.
Inch Letter, Legal, Statement, Executive, Oficio II Select from the Inch series standard sizes.
Others 16K, ISO B5, Envelope #10, Envelope #9, Select from special standard sizes and custom
Envelope C5, Hagaki, Oufukuhagaki, Youkei 4,
Youkei 2, Custom
Relationship between Original Size, Sending Size, and Zoom

Original Size (page 6-8), Sending Size, and Zoom (page 6-14) are related to each other. For details, see the table below.
Original size and sending size are the same different

Original Size (page 6-8) Specify as necessary. Specify as necessary.
Sending Size Select [Same as Original Size]. Select the desired size.
Zoom (page 6-14) Select [100%] (or [Auto]). Select [Auto].
NOTE
When you specify the sending size that is different from the original size, and select the zoom of [100%], you can send
the image as the actual size (No Zoom).
6-23

File Format
Send Scan to
USB
Specify the image file format. Image quality level can also be adjusted.
Select the file format from [PDF], [TIFF], [JPEG], [XPS], and [High Comp. PDF].
When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality.
If you selected [PDF] or [High Comp. PDF], you can specify encryption or PDF/A settings.

PDF ― Set the file format selected.
The image quality and PDF/A settings will be the default
High Comp. PDF ―
settings. For the default settings, refer to Function Defaults
TIFF ― on page 8-15.
JPEG ―
XPS ―
Others File Format PDF, High Comp. PDF, TIFF, Select the image file format.
JPEG, XPS
Image Quality*1 Compression Ratio Priority, Set the quality level for High Compression PDF.
Standard, Quality Priority
Image Quality*2 1 Low (High Comp.) to 5 High Set the image quality.
(Low Comp.)
PDF/A*3 Off, PDF/A-1a, PDF/A-1b Set PDF/A-1 format type.
Encryption*3 ― You can use PDF encryption functions. For details, refer to
PDF Encryption Functions on page 6-25.
*1 Displayed when [High Comp. PDF] is selected for "File Format".

*2 Displayed when something other than [High Comp. PDF] is selected for “File Format”.
*3 Displayed when [PDF] or [High Comp. PDF] is selected for "File Format".
NOTE
If encryption is enabled, PDF/A settings cannot be specified.
6-24

PDF Encryption Functions

If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and
editing PDF's by assigning a secure password.
Select [Others], [PDF] or [HighComp.PDF] in [File Format], and press [Encryption].
Items that can be set vary depending on the setting selected in "Compatibility".
When [Acrobat 3.0 and later, Encryption Level: Middle(40-bit)] is selected

Password to Open Document Off, On Enter the password to open the PDF file.
Press [On], enter a password (up to 256 characters) and
then press [Next].
Enter the password again for confirmation, and press [OK].
Password to Edit/Print Off, On Enter the password to edit the PDF file.
Document Press [On], enter a password (up to 256 characters) and
then press [Next].
When you have entered the password to edit/print
document, you can specifically limit the operation.
Printing Allowed Not Allowed, Allowed Restricts printing of the PDF file.
Changes Allowed Not Allowed Disables the change to the PDF file.
Commenting Can only add commenting.
Page Layout except extracting Can change the page layout except extracting the pages of
Pages the PDF file.
Any except extracting Pages Can conduct all operations except extracting the pages of
the PDF file.
Copying of Text/Images/ Disable, Enable Restricts the copying of text and objects on the PDF file.
Others
6-25

When [Acrobat 5.0 and later, Encryption Level: High(128-bit)] is selected

Password to Open Document Off, On Enter the password to open the PDF file.
Press [On], enter a password (up to 256 characters) and
then press [Next].
Password to Edit/Print Off, On Enter the password to edit the PDF file.
Document Press [On], enter a password (up to 256 characters) and
then press [Next].
When you have entered the password to edit/print
document, you can specifically limit the operation.
Printing Allowed Not Allowed Disables the printing of PDF file.
Allowed (Low Resolution only) Can print the PDF file only in low resolution.
Allowed Can print the PDF file in original resolution.
Changes Allowed Not Allowed Disables the change to the PDF file.
Inserting/Deleting/Rotating Can only insert, delete, and rotate the pages of the PDF
Pages file.
Commenting Can only add commenting.
Any except extracting Pages Can conduct all operations except extracting the pages of
the PDF file.
Copying of Text/Images/ Disable, Enable Restricts the copying of text and objects on the PDF file.
Others
6-26

File Separation
Send Scan to
USB
Creates several files by dividing scanned original data page by page, and sends the files.
(Value: [Off] / [Each Page])
Press [Each Page] to set File Separation.
NOTE
A three-digit serial number such as "abc_001.pdf, abc_002.pdf..." is attached to the end of the file name.
Scan Resolution
Send Scan to
USB
Select fineness of scanning resolution.

The selectable resolution is [600 × 600dpi], [400 × 400dpi Ultra], [300 × 300dpi], [200 × 400dpi Super], [200 × 200dpi
Fine], or [200 × 100dpi Normal].
NOTE
The larger the number, the better the image resolution. However, better resolution also means larger file sizes and
longer send times.
E-mail Subject/Body
Send
Adds subject and body when sending a document.

Press [Subject] / [Body] to enter the E-mail subject/body.
NOTE
The subject can include up to 60 characters, and the body can include up to 500 characters.
6-27

FTP Encrypted TX
Send
Encrypts images when sending via FTP. Encryption secures the document transmission.
NOTE
You can only change the settings by logging in with administrator privileges.

Click [Security Settings], and then [Network Security] in the Command Center RX. Be sure that "SSL" of Secure
Protocol Settings is "On" and one or more effective encryption are selected in Client side settings.
For details, refer to the Command Center RX User Guide.

Print from
Box
Automatically deletes a document from the box once printing is complete.

6-28

Storing Size
Scan to
USB
Select size of image to be stored.

Press [Same as Original Size], [Metric], [Inch], or [Others] to select the sending size.

Same as Original Size ― Store an image the same size as the original.
Metric A4, A5, A6, B5, B6, Folio, 216 × 340 mm Select from the Metric standard sizes.
Inch Letter, Legal, Statement, Executive, Oficio II Select from the Inch series standard sizes.
Others 16K, ISO B5, Envelope #10, Envelope #9, Select from special standard sizes and custom
Envelope C5, Hagaki, Oufukuhagaki, Youkei 4,
Youkei 2
Relationship between Original Size, Storing Size, and Zoom

Original Size (page 6-8), Storing Size, and Zoom (page 6-14) are related to each other. For details, see the table below.
Original Size and the size you wish to

the same different
store as are
Original Size (page 6-8) Specify as necessary. Specify as necessary.
Storing Size Select [Same as Original Size]. Select the desired size.
Zoom (page 6-14) Select [100%] (or [Auto]). Select [Auto].
NOTE
When you select Storing Size that is different from Original Size, and select the Zoom [100%], you can store the image
as the actual size (No Zoom).
Encrypted PDF Password

Print from
USB
Enter the preassigned password to print the PDF data.

Press [Password] to enter the Password, and press [OK].
NOTE
For details on entering the password, refer to Character Entry Method on page 11-12.
6-29

JPEG/TIFF Print
Print from
USB
Select the image size when printing JPEG or TIFF files.

Select [Paper Size], [Image Resolution] or [Print Resolution].
Item Description
Paper Size Fits the image size to the selected paper size.
Image Resolution Prints at resolution of the actual image.
Print Resolution Fits the image size to the print resolution.
XPS Fit to Page

Print from
USB
Reduces or enlarges the image size to fit to the selected paper size when printing XPS file.
6-30

7 Status/Job Cancel
Checking Job Status .......................................................................................................................................... 7-2
Details of the Status Screens ................................................................................................................... 7-4
Checking Detailed Information of Jobs .................................................................................................... 7-8
Checking Job History ......................................................................................................................................... 7-9
Checking the Detailed Information of Histories ....................................................................................... 7-11
Sending the Log History ......................................................................................................................... 7-11
Job Operation .................................................................................................................................................. 7-12
Pause and Resumption of Jobs ............................................................................................................. 7-12
Canceling of Jobs .................................................................................................................................. 7-12
Device/Communication .................................................................................................................................... 7-13
Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ......................................................... 7-15
7-1

Status/Job Cancel > Checking Job Status
Checking Job Status

Check the status of jobs being processed or waiting to be printed.
Available Status Screens

The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing
Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.
The following job statuses are available.
Status Display Job status to be displayed

Print Job Status • Copy
• Printer
• FAX reception
• E-mail reception
• Printing from Document Box
• Printing data from removable memory
• Application
• Job Report/List
Send Job Status • FAX transmission

• E-mail
• Folder transmission
• Application
• Multiple destination
Store Job Status • Scan

• FAX
• Printer
Scheduled Job • Sending Job FAX using Delayed transmission
7-2

Displaying Status Screens

Press the [Status/Job Cancel] key.
2 Select the job you want to check.

Press either of [Print Job Status], [Send Job Status], [Store Job Status] or [Scheduled Job] to
check the status.
Status/Job Cancel. 10:10

Status
Print Job Status
Send Job Status

1/4
Store Job Status
Scheduled Job
Pause All Close

Print Jobs
Print Job Status Screen (page 7-4)

Send Job Status Screen (page 7-5)
Store Job Status Screen (page 7-6)
Scheduled Job Status Screen (page 7-7)
7-3

Details of the Status Screens
NOTE
You can show the job statuses of all users, or only the statuses of your own jobs. For details, refer to Display Status/
Log on page 8-19. This setting can also be changed from Command Center RX. For details, refer to the Command
Center RX User Guide.
Print Job Status Screen

Print Job Status
1 0089 doc0000892010092514... 5/23
doc0000892010092515... Waiting
1/1
doc0000892010092520... Waiting
2 3 4 5
Cancel Pause All Close
Print Jobs
6 7
1 Job No. Acceptance No. of job
2 Type Icons that indicate the job type

Copy job
Printer job
Job from Document Box
FAX reception
E-mail reception
Data from removable memory
Application
Report/List
3 Job Name Job Name or file name
4 [ ] Press this key for the job for which you wish to display detailed
information. (Refer to Checking Detailed Information of Jobs on page 7-
8.)
5 Status Status of job

(Number of copies printed)/(Total number of copies to be printed):
Printing
Processing: The status before starting to print.
Waiting: Print Waiting
Pause: Pausing print job or error
Canceling: Canceling the job
6 [Cancel] Select the job you want to cancel from the list, and press this key.
7 [Pause All Print Jobs] Pauses all the printing jobs. By pressing this key again, the printing jobs
will be resumed.
7-4

Send Job Status Screen

Send Job Status
1 0005 0123456 Process
2 3 4 5 1/1
Menu Cancel Close
6 7

Sending Job FAX
Sending Job E-mail
Sending Job Folder
Sending Job Application
Multi Sending
3 User Name User Name for the executed job
8.)

Processing: The status before starting sending such as during scanning
originals
Sending: Sending
Waiting: Waiting Sending
Pause: Pausing the job
6 [Menu] Pressing this key displays [Priority Override]. This function allows you to
give a particular fax job priority.
Select the fax job you wish to send immediately and then press [Menu],
followed by [Priority Override].
7-5

Store Job Status Screen

Store Job Status
1 0016 doc0000162010082913... Storing
2 3 4 5 1/1
Cancel Close
6

Storing Job Scan
Storing Job Printer
Storing Job FAX
3 Job Name Job name or file name is displayed.
8.)

Processing: The status before starting to save such as during scanning
originals
Storing: Storing Data
Pause: Pausing the job
7-6

Scheduled Job Status Screen

Scheduled Job
1 0014 A OFFICE 12:00
2 3 4 5 1/1
Menu Cancel Close
6 7

Storing Job FAX
3 Destination Destination (Either destination name, FAX number, or No. of broadcast

items)
8.)
5 Start Time Time to start the scheduled job
6 [Menu] Pressing this key displays [Start Now]. Select the job you wish to send
immediately and then press [Menu], followed by [Start Now].
7-7

Checking Detailed Information of Jobs

Check the detailed information of each job.
NOTE
When you have logged in as a user, you can only check your own jobs. When you have logged in as administrator,
you can check all jobs.

Referring to Details of the Status Screens on page 7-4, display the screen.

1 Press [ ] for the job for which you wish to display detailed information.

Send Job Status
0005 0123456 Process
1/1
Menu Cancel Close
Detailed information of the selected job is displayed.

Job No.:0005
Status/Destination Processing
Job Type Sending Job - FAX

1/3
Job Name doc20130404115151
User Name
End
Use [ ] or [ ] to see the next or previous page of information. More detailed information can be
checked if a white item is selected.
Status/Job Cancel. 10:10 Status/Job Cancel. 10:10

Job No.:0005 Status/Destination
Status/Destination Processing 0123456 Process
Job Type Sending Job - FAX

1/3 1/1
Job Name doc20130404115151
User Name
End Close
In Sending Jobs, you can check the destination by pressing [Status/Destination].
2 To exit from the detailed information, press [End].
7-8

Status/Job Cancel > Checking Job History
Checking Job History

Check the history of completed jobs.
NOTE
• Job history is also available by Command Center RX or KYOCERA Net Viewer from the computer.
• You can show the job log of all users, or only your own job log. For details, refer to Display Status/Log on page 8-19.
This setting can also be changed from Command Center RX. For details, refer to the Command Center RX User
Guide.
Available Job History Screens

The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs.
The following job histories are available.
Screen Job histories to be displayed

Print Job Log • Copy
• Printer
• FAX reception
• E-mail reception
• Printing from Document Box
• Application
• Job Report/List
• Printing data from removable memory
Send Job Log • FAX

• E-mail
• Folder
• Application
• Multiple destination
Store Job Log • Scan

• FAX
• Printer
7-9

Displaying Job History Screen

2 Select the job you want to check.

Press either of [Print Job Log], [Send Job Log], or [Store Job Log] to check the log.
NOTE
If the user authentication screen appears, enter your login user name and login password
and press [Login]. For this, you need to login with administrator privileges. The factory
default login user name and login password are set as shown below.

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
7-10

Checking the Detailed Information of Histories

Check the detailed information of each history.

Referring to Displaying Job History Screen on page 7-10, display the screen.

1 Press [ ] for the job for which you wish to check details.

Print Job Log
0011 doc0000112010081817... Completed
0010 doc0000102010081815... Canceled

1/3
0009 doc0000092010081815... Completed
0008 doc Error
Close
Detailed information of the selected job is displayed.
NOTE
To check the information of the next/previous page, press [ ] or [ ].
2 To exit from the detailed information, press [Close].
Sending the Log History

You can send the log history by E-mail. You can either send it manually as needed or have it sent automatically
whenever a set number of jobs is reached. For details, refer to Sending Log History on page 8-8.
7-11

Status/Job Cancel > Job Operation
Job Operation
Pause and Resumption of Jobs
Pause/resume all printing jobs in printing/waiting.

2 Press [Pause All Print Jobs] on the printing jobs status screen.
Printing is paused.

Print Job Status
0089 doc0000892010092514... 5/23
doc0000892010092515... Waiting
1/1
doc0000892010092520... Waiting

Print Jobs
When resuming the printing of jobs that have been paused, press [Resume All Print Jobs].
Canceling of Jobs
A job in printing/waiting status can be canceled.

2 Select the job to be canceled from the list, and press [Cancel].
Print Job Status
0089 doc0000892010092514... 5/23
doc0000892010092515... Waiting 1
1/1
doc0000892010092520... Waiting
2
Print Jobs
7-12

Status/Job Cancel > Device/Communication
Device/Communication
Configure the devices/lines installed or connected to this machine or check their status.

1 Press the [Status/Job Cancel] key.
2 Select the device you wish to check.

Status Status
Scanner Waiting Paper Status OK
Printer Running Removable Memory Attached

3/4 4/4
FAX Waiting USB Keyboard Invalid
Toner Status OK SSD Waiting
Pause All Close Pause All Close

Print Jobs Print Jobs
The screen to check the status or configure the devices is displayed.
2 Check the status.

The items you can check are described below.
"Scanner"
The status of an original scanning or the error information (paper jam, opened cover, etc.) is
displayed.
"Printer"
Error information such as paper jam, out of toner, or out of paper, and status such as waiting or
printing are displayed.
"FAX"
• The information such as sending/receiving and dialing is displayed.
• Press [Line Off] to cancel a fax in sending/receiving.
For details, refer to the FAX Operation Guide.
"Removable Memory (USB Memory)"

• The usage and capacity of the external media connected to this machine are displayed.
• Press [Menu] and then [Format] to format external media.
IMPORTANT
When [Format] is pressed, all data in the external media is erased.
• Press [Remove] to safely remove the external media.
"USB Keyboard"
The status of the optional USB Keyboard is displayed.
7-13

Status/Job Cancel > Device/Communication
"SSD"
The status of the optional SSD is displayed.
"Connection Status"
The connection status of the optional Wireless Network Interface Kit is displayed.
7-14

Status/Job Cancel > Checking the Remaining Amount of Toner and Paper (Paper/Supplies)
Checking the Remaining Amount of Toner

and Paper (Paper/Supplies)
Check the remaining amount of toner, paper, and staples on the touch panel.

1 Press the [Status/Job Cancel] key.
2 Press [ ], and then [Toner Status] or [Paper Status].

Status Status
Scanner Waiting Paper Status OK
Printer Running Removable Memory Attached

3/4 4/4
FAX Waiting USB Keyboard Invalid
Toner Status OK SSD Waiting
Pause All Close Pause All Close

Print Jobs Print Jobs
3 Check the status.

The items you can check are described below.
"Toner Status"
• Black
You can check the remaining amount of toner level from 100 to 0% (1% increments).
• Waste Toner
You can check the status of waste toner box.
"Paper Status"
You can check the size, orientation, type, and remaining amount of paper in each paper
source. The remaining amount of paper is shown by 4 levels as 100, 70, 30, and 0%, however,
the paper in the multi purpose tray is shown by 2 levels as 100% and 0%.
If the remaining amount of paper cannot be detected, "----" appears.
7-15

8 Setup and Registration
(System Menu)
System Menu ..................................................................................................................................................... 8-2
Operation Method .................................................................................................................................... 8-2
System Menu Settings ............................................................................................................................. 8-4
Language ................................................................................................................................................. 8-6
Report ...................................................................................................................................................... 8-6
User Property ........................................................................................................................................... 8-9
Cassette/MP Tray Settings ...................................................................................................................... 8-9
Common Settings ................................................................................................................................... 8-11
Home ..................................................................................................................................................... 8-19
Copy ...................................................................................................................................................... 8-20
Send ...................................................................................................................................................... 8-21
Document Box ....................................................................................................................................... 8-22
FAX ........................................................................................................................................................ 8-22
Application ............................................................................................................................................. 8-23
Internet ................................................................................................................................................... 8-23
Address Book/One Touch ...................................................................................................................... 8-23
User Login/Job Accounting .................................................................................................................... 8-24
Printer .................................................................................................................................................... 8-25
System/Network ..................................................................................................................................... 8-27
Date/Timer/Energy Saver ...................................................................................................................... 8-37
Adjustment/Maintenance ....................................................................................................................... 8-40
8-1

Setup and Registration (System Menu) > System Menu
System Menu
Configure settings related to overall machine operation.
Operation Method
System Menu is operated as follows:

Press the [System Menu] key.
System Menu
Quick Setup Wizard
Language
Displays the System 1/5 Scrolls up and down
Menu items. Report when the list of values
Counter
cannot be displayed in
its entirety on a single
Close
screen.

Date/Time
10/10/2013 10:10
Date Format
Displays setting items DD/MM/YY
1/4
Time Zone
Press the key of a +09:00 Osaka, Sapporo, Tokyo
function to display Auto Panel Reset

On
the setting screen. < Back Returns to the previous
screen.

Date/Timer/Energy Saver - Time Zone
-12:00 International Date Line West
+13:00 Samoa
Selecting a value it to 1/24
be accepted. -11:00 Universal Coordinated Time-11
-10:00 Hawaii
Returns to the original Cancel OK

Accepts the settings and
screen without making exits.
any changes.
8-2

NOTE
• In order to change settings that require administer privileges, you must log in with

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
• If function default settings have been changed, the [Reset] key can be pressed in each
function screen to immediately change the settings.
Refer to System Menu Settings on the following page and configure as needed.
8-3

System Menu Settings

This section explains the functions that can be configured in System Menu. To configure the settings, select the item in
System Menu and press the setting item. For details on each function, see the table below.
Item Description Reference Page

Quick Setup Wizard The Quick Setup Wizard configures Fax, Network and Energy Saver page 2-17
settings.
Language Select the language displayed on the touch panel. page 8-6
Report Print reports to check the machine settings and status. Default settings page 8-6
for printing the result reports can also be configured.
Print Report Configure settings for printing reports and histories. page 8-6
Admin Report Settings Refer to the FAX

Operation Guide.
Result Report Setting page 8-8
Sending Log History page 8-8
Counter This counts the number of pages printed or scanned. page 2-31
User Property Allows you to view information about logged in users and edit some of page 8-9
that information.
Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 3 and multi purpose page 8-9
tray.
Cassette 1 (to 5) Select type of paper in Cassette 1 (to 5). page 8-9
Multi Purpose Tray Select type of paper in multi purpose tray. page 8-10
Common Settings Configures overall machine operation. page 8-11
Default Screen Select the screen appearing right after start-up (default screen). page 8-11
Sound Set options for buzzer sound during the machine operations. page 8-11
Original Settings Configures settings for originals. page 8-12
Paper Settings Configures settings for paper. page 8-13
Function Defaults Defaults are the values automatically set after the warm-up is completed page 8-15
or the [Reset] key is pressed.
Set the defaults for available settings such as copying and sending. Setting
the frequently-used values as defaults makes subsequent jobs easier.
Preset Limit Restrict the number of copies that can be made at one time. page 8-17
Error Handling Select whether to cancel or continue the job when error has occurred. page 8-17
Measurement Select inch or metric for the unit for paper dimensions. page 8-17
Low Toner Alert Level Set the amount of remaining toner to notify the administrator when to page 8-18
order a toner when the toner is running low.
Keyboard Layout Change the layout of the touch panel keyboard used to enter characters. page 8-18
USB Keyboard Type Select the type of USB keyboard that you want to use. page 8-18
Format SSD Format an optional SSD. page 8-18
Format SD Card Format an optional SD/SDHC memory card. page 8-19
Display Status/Log Set the display method of the Status/Log. page 8-19
Function Key Usage Configure settings for function key on the operation panel. page 8-19
8-4

Item Description Reference Page

Home Configure settings for Home screen. page 8-19
Copy Configures settings for copying functions. page 8-20
Send Configures settings for sending functions. page 8-21
Document Box Configures settings related to the Job Box, Sub Address Box and Polling —
Box. For details on Job Box, refer to Printing Data Saved on the Printer
on page 4-8 and for details on Sub Address Box and Polling Box, refer to
the FAX Operation Guide.
FAX Configures settings for fax functions. Refer to the FAX Operation Guide. —
Application Configure settings for Application. page 8-23
Internet Set the proxy for connection to the Internet from an application. page 8-23
Address Book/One Touch Configures Address Book and One Touch Key settings. For details on —
Address Book, refer to Adding a Destination (Address Book) on page 3-
35 and for details on One Touch Key, refer to Adding a Destination on
One Touch Key (One Touch Key) on page 3-41.
User Login/Job Accounting Configures settings related to machine management. For details on User —
Login, refer to Overview of User Login Administration on page 9-2, and
for details on Job Accounting, refer to Overview of Job Accounting on
page 9-32.
Printer Printing from computers, settings are generally made on the application page 8-25
software screen. However, the following settings are available for
configuring the defaults to customize the machine.
System/Network Configures machine system settings. page 8-27
Network Configures network settings. page 8-27
Optional Network Configure settings for the optional Network Interface Kit or Wireless page 8-32
Network Interface Kit.
Network Interface Specify the network interface card to be used for the send function, the page 8-34
(Send) network authentication and connecting to external address book.
Interface Block Setting This allows you to protect this machine by blocking the interface with page 8-34
external devices such as USB hosts or optional interfaces.
Security Level The Security Level setting is primarily a menu option used by service —
personnel for maintenance work. There is no need for customers to use
this menu.
Restart Restart the CPU without turning the main power switch off. Use this to —
deal with any unstable operation by the machine. (Same as the computer
restart.)
RAM Disk Setting A RAM disk can be created and its size can be set. Creating a RAM disk page 8-35
makes it possible to print from a Job Box.
Optional Memory When optional memory is installed, select the memory allocation scheme page 8-36
based on the application in which you are using the equipment.
Data Security Configure settings for data stored in the SSD. page 8-36
Optional Function You can use the optional applications installed on this machine. page 11-10
Date/Timer/Energy Saver Configures settings related to the date and time. page 8-37
Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. page 8-40
8-5

Language
Language
Item Description
Language Select the language displayed on the touch panel.
Report
Print reports to check the machine settings and status. Default settings for printing the result reports can also be
configured.
Report Print
Report Report Print
Item Description
Status Page Prints the status page, allowing you to check the information including current settings,
available memory space, and optional equipment installed.
Status Page
Font List Prints the font list, allowing you to check the font samples installed in the machine.
8-6

Item Description
Network Status Prints the network status, allowing you to check the information including network interface
firmware version, network address and protocol.
Network Status Page
Service Status Prints the service status. More detailed information is available than on the Status Page.
Service personnel usually print the service status pages for maintenance purpose.
Accounting Report Prints the accounting report, allowing you to check the accounts that have been registered on
the machine.
Sub Address Box List Prints the report on the FAX function. For details, refer to the FAX Operation Guide.
FAX List (Index) NOTE

FAX List (No.) FAX functions are available only on products with the fax function installed.
Outgoing FAX Report
Incoming FAX Report
Optional Network Status Prints the optional network status, allowing you to check the information including optional
network interface firmware version, network address and protocol.
NOTE
This function is displayed when the optional Network Interface Kit or Wireless Network
Interface Kit is installed.
Admin Report Settings
Report Admin Report Settings
Configure settings for fax functions. For details, refer to the FAX Operation Guide.
8-7

Result Report Settings
Report Result Report Settings
Item Description
Send Result Report Automatically print a report of transmission result when a transmission is complete.
E-mail/Folder Automatically print a report of transmission result when E-mail or SMB/FTP transmission is
complete.
Value: Off, On, Error Only
FAX*1 For details, refer to the FAX Operation Guide.
Canceled before Print a send result report if the job is canceled before being sent.
Sending*2 Value: Off, On
Recipient Format*2 Select the Recipient Format for the send result report.
Value: Name or Destination, Name and Destination
RX Result Report*1 For details, refer to the FAX Operation Guide.
Job Finish Notice Setting Attaches sent images to job finish notices.
Value: Do Not Attach Image, Attach Image

*2 When "E-mail/Folder" and "FAX" are set to [Off], this function will not be displayed.
Sending Log History
Report Sending Log History
Item Description
Sending Log History You can also send the log history to the specified destinations manually. Set the destinations at
"Destination" in advance.
Auto Sending This function automatically sends the log history to the specified destinations whenever a set
number of jobs has been logged.
Value: Off, On
NOTE
If [On] is selected, specify the number of job histories. The setting range is 1 to 16.
Destination Set the destination to which log histories are sent. Only E-mail address can be set.
Job Log Subject Set the subject automatically entered when sending log histories by E-mail.
Value: Up to 60 characters
Personal Information Select whether to include personal information in the job log.
Value: Include, Exclude
8-8

User Property
User Property
Allows you to view information about logged in users and edit some of that information.
Changing User Properties (page 9-9)
Cassette/MP Tray Settings

Select paper size and media type for Cassettes and multi purpose tray.
Cassette 1 (to 5)
Cassette/MP Tray Settings Cassette1 (to 5)
Select paper size and media type for Cassettes 1 to 5.
Selection Item Selectable Size/Type

Paper Size*1 Metric Select from the Metric standard sizes.
Values
Cassette 1: A4, A5, A6, B5, B6, Folio, 216 × 340 mm
Cassettes 2 to 5: A4, A5, B6, B5, Folio, 216 × 340 mm


Values
Cassette 1: 16K, ISO B5, Envelope DL*2, Envelope C5, Oufuku Hagaki*2,
Custom*3
Cassettes 2 to 5: 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6,
Envelope Monarch, Envelope DL, Envelope C5, Oufuku Hagaki, Youkei 4,
Youkei 2, Custom*3
Media type*4 Select the media type.

Values
Cassette 1: Plain (60 - 105 g/m2), Rough, Recycled, Preprinted*5, Bond, Color,
Prepunched*5, Letterhead*5, High Quality, Custom 1 - 8
Cassettes 2 to 5: Plain (60 - 105 g/m2), Rough, Recycled, Preprinted*5, Bond,
Color, Prepunched*5, Letterhead*5, Envelope, High Quality, Custom 1 - 8
*1 Only set this when the size dial on the cassette is set to “Other”.
*3 The custom paper sizes are set for each cassette. Refer to Custom Paper Size on page 8-13.
*4 To change to a media type other than Plain, refer to Media Type Setting on page 8-14. When a paper weight that cannot be
loaded in the cassette is set for a media type, that media type does not appear.
8-9

Multi Purpose Tray
Cassette/MP Tray Settings Multi Purpose Tray
Item Description
Paper Size Metric Select from the Metric standard sizes.
Values: A4, A5, A6, B5, B6, Folio, 216 × 340 mm


Values: 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6,
Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufuku hagaki,
Youkei 4, Youkei 2, Custom*1
Media Type*2 Select the media type.

Values: Plain (60 to 105 g/m2), Rough, Transparency, Vellum (60 to 63 g/m2),
Labels, Recycled, Preprinted*3, Bond, Cardstock, Color, Prepunched*3,
Letterhead*3, Envelope, Thick (106 to 220 g/m2), High Quality, Custom 1-8
*2 To change to a media type other than "Plain", refer to Media Type Setting on page 8-14.
8-10

Common Settings
Configures overall machine operation.
Default Screen
Common Settings Default Screen
Item Description
Default Screen Select the screen appearing right after start-up (default screen).
Value: Home, Copy, Send, FAX*1, Custom Box, Job Box, Removable Memory, Sub
Address Box*1, Polling Box*1, Favorites, Status, Application Name*2

*2 The running application will be displayed. For details, refer to Application on page 5-11.
Sound
Common Settings Sound
Item Description
Buzzer Set options for buzzer sound during the machine operations.
Volume Set the buzzer volume level.

Value: 0 (Mute), 1 (Minimum), 2, 3 (Medium), 4, 5 (Maximum)
Key Confirmation Emit a sound when the operation panel and touch panel keys are pressed.
Value: Off, On
Job Finish Emit a sound when a print job is normally completed.

Value: Off, On, FAX Reception Only*1
Ready Emit a sound when the warm-up is completed.

Value: Off, On
Warning Emit a sound when errors occur.

Value: Off, On
USB Keyboard Emit a sound to confirm keypresses with a sound.

Value: Off, On
FAX Speaker Volume*1 For details, refer to the FAX Operation Guide.
FAX Monitor Volume*1 For details, refer to the FAX Operation Guide.
8-11

Original Settings
Common Settings Original Settings
Item Description
Custom Original Size Set up frequently-used custom original size.
The custom size option is displayed on the screen to select original size.
Value
Metric
X: 50 to 356 mm (in 1 mm increments)
Y: 50 to 216 mm (in 1 mm increments)
Inch
Y: 1.97 to 8.50" (in 0.01" increments)
X=Length, Y=Width
Horizontal
Default Original Size Set the default original size.

Value
Metric: A4-R, A5-R, A6-R, B5-R, B6-R, Folio, 216 × 340 mm
Inch: Letter-R, Legal, Statement-R, Executive, Oficio II
Others: 16K-R
8-12

Paper Settings
Common Settings Paper Settings
Item Description
Custom Paper Size Set up frequently-used custom paper size.
One custom paper size is set for each paper supply source. The custom size option is
displayed on the screen to select paper size.
Cassette 1 Size Register the custom paper size to be used in Cassette 1.

Value
ECOSYS M3040idn/ECOSYS M3540idn ECOSYS M3550idn/ECOSYS M3560idn
Metric Metric
X: 140 to 216 mm (in 1 mm increments) X: 105 to 216 mm (in 1 mm increments)
Y: 210 to 356 mm (in 1 mm increments) Y: 148 to 356 mm (in 1 mm increments)
Inch Inch
X: 5.50 to 8.50" (in 0.01" increments) X: 4.13 to 8.50" (in 0.01" increments)
Y: 8.25 to 14.02" (in 0.01" increments) Y: 5.83 to 14.02" (in 0.01" increments)
X=Length, Y=Width
Vertical
Cassette 2 (to 5) Size Register the custom paper size to be used in Cassettes 2 to 5.
Value
Metric
Inch
Y: 6.38 to 14.02" (in 0.01" increments
MP Tray Size Register the custom paper size to be used in the multi purpose tray.
Value
Metric
Inch
Y: 5.83 to 14.02" (in 0.01" increments
X=Length, Y=Width
Vertical Horizontal
8-13

Item Description
Media Type Setting Select weight for each media type.
For Custom 1-8, settings for duplex printing and media type name can be changed.
For details, refer to Media Type Setting on page 8-14.
Default Paper Source Select the default paper source from Cassette 1-3 and multi purpose tray.
Value: Cassette 1 to 5, Multi Purpose Tray
NOTE
[Cassette 2] to [Cassette 5] are displayed when optional paper feeder is installed.
Paper Selection Set the default paper selection.

Value
Auto: Automatically select the cassette containing paper in the same size as originals.
Default Paper Source: Select paper source set by Default Paper Source.
Media for Auto (B&W) Select a default media type for auto paper selection when [Auto] is selected of Paper Selection.
If Plain is selected, the paper source with plain paper loaded in the specific size is selected.
Select [All Media Types] for the paper source with any kind of paper loaded in the specific size.
Value: All Media Types, Plain, Transparency, Rough, Vellum, Labels, Recycled,
Preprinted, Bond, Cardstock, Color, Prepunched, Letterhead, Envelope, Thick,
High Quality, Custom 1 to 8
Special Paper Action When printing on Prepunched, Preprint, and Letterhead, punch-holes might not be aligned or
the print direction might be upside-down depending on how originals are set and the
combination of copying functions. In such a case, select [Adjust Print Direction] to adjust the
print direction. When paper orientation is not important, select [Speed Priority].
Example: copying on Letterhead
Original Paper Finished Cassette Multi Purpose Tray
Original Paper Finished Cassette Multi Purpose Tray
Value: Adjust Print Direction, Speed Priority
Media Type Setting
Common Settings Paper Settings Media Type Setting
The following media type and paper weight combinations are available.
Paper Weight Weight (g/m2) Paper Weight Weight (g/m2)

Light 60 g/m² to 63 g/m² Heavy 1 106 g/m² to 135 g/m²
Normal 1 64 g/m² to 74 g/m² Heavy 2 136 g/m² to 170 g/m²
Normal 2 75 g/m² to 90 g/m² Heavy 3 171 g/m² to 220 g/m²
Normal 3 91 g/m² to 105 g/m² Extra Heavy Transparencies
8-14

Each media type's default weight is indicated.
Media Type Default Media Type Default

Plain Normal 2 Cardstock Heavy 3
Transparency Extra Heavy Color Normal 3
Rough Normal 3 Prepunched Normal 2
Vellum Light Letterhead Normal 3
Labels Heavy 1 Envelope Heavy 3
Recycled Normal 2 Thick Heavy 3
Preprinted Normal 2 High Quality Normal 2
Bond Normal 3 Custom 1 - 8 Normal 2
For Custom 1-8, settings for duplex printing and media type name can be changed.
Item Description
Duplex Print Prohibit Duplex printing not allowed.
Permit Duplex printing allowed.
Name Change names for Custom 1-8. Names should be not more than 16 characters. Selecting
media type at multi purpose tray, the name after change will be displayed.
Function Defaults
Common Settings Function Defaults
Item Description
File Format Select the default type of the files to be sent.
Value: PDF, High Comp. PDF, TIFF, JPEG, XPS
Original Orientation Set the original orientation defaults.

Value: Top Edge on Top, Top Edge on Left
Collate Set the defaults for Collate.

Value: Off, On
File Separation Select the default file separation setting.

Value: Off, Each Page
Scan Resolution Select the default scanning resolution.

Value: 600×600dpi, 400×400dpi Ultra Fine, 300×300dpi, 200×400dpi Super Fine,
200×200dpi Fine, 200×100dpi Normal
Color Selection Select the default color mode for scanning documents.
Value: Auto (Color/Gray), Auto Color (Color/B & W), Full Color, Grayscale, Black & White
Original Image (Copy) Set the default original document type for copying.
Value: Text+Photo, Photo, Text, Light Text/Line
8-15

Item Description
Original Image (Send/Store) Set the default original document type for sending/storing.
Value: Text+Photo, Photo, Text, Text (for OCR), Light Text/Line
NOTE
[Text (for OCR)] is only available when "Color Selection" is set to [Black & White].
Background Density Adj. Set the default Backgrnd Density (Copy).

(Copy) Value: Off, Auto, Manual (Darker 5)
Background Density Adj. Set the default Backgrnd Density (Send/Store).

(Send/Store) Value: Off, Auto, Manual (Darker 5)
EcoPrint Select the EcoPrint default.

Value: Off, On
Prevent Bleed-through (Copy) Set the default value for preventing bleed-through (Copy).
Value: Off, On
Prevent Bleed-through (Send/ Set the default Prevent Bleed (Send/Store).

Store) Value: Off, On
FAX TX Resolution For details, refer to the FAX Operation Guide.
Zoom Select the enlarged/reduced default when paper size/sending size changed after the originals
set.
Value: 100%, Auto
Continuous Scan (Except FAX) Set the continuous scan defaults.

Value: Off, On
Continuous Scan (FAX) For details, refer to the FAX Operation Guide.
File Name Entry Set an automatically entered name (default) for jobs. Additional information such as Date and
Time and Job No. can also be set.
Value
File Name: Up to 32 characters can be entered.
Additional Info: None, Date and Time, Job No., Job No. & Date and Time, Date and Time
& Job No.
E-mail Subject/Body Set the subject and body automatically entered (default subject and body) when sending the
scanned originals by E-mail.
Value
Subject: Up to 60 characters can be entered.
Body: Up to 500 characters can be entered.
FTP Encrypted TX Set the default value for document encryption during transmission.
Value: Off, On
NOTE
This setting is displayed when the secure protocol "SSL" setting is [On].
JPEG/TIFF Print Select the image size (resolution) when printing JPEG or TIFF file.
Value: Paper Size, Image Resolution, Print Resolution
XPS Fit to Page Set the default value for the XPS fit to page function.
Value: Off, On
8-16

Item Description
Detail Settings —
Image Quality Set the default value for the image quality adjustment range when selecting the file format with
which to send and store images.
Value: 1 Low (High Comp.), 2, 3, 4, 5 High (Low Comp.)
PDF/A Set the default value for PDF/A when selecting the file format with which to send and store
images.
Value: Off, PDF/A-1a, PDF/A-1b
High Comp. PDF Select the default quality setting for high compressed PDF files.
Value: Compression Ratio Priority, Standard, Quality Priority
Preset Limit
Common Settings Preset Limit
Item Description
Preset Limit Restrict the number of copies that can be made at one time.
Value: 1 to 999 copies.
Error Handling
Common Settings Error Handling
Item Description
Duplexing Error Select what to do when duplex printing is not possible for the selected paper size and media
type.
Value
1-sided: Printed in 1-sided
Display Error: Message to cancel printing is displayed.
Paper Mismatch Error Select what to do when the selected paper size or type does not match paper size or type
loaded in the specified paper source while printing from the computer by specifying the
cassette or multi-purpose tray.
Value
Ignore: The setting is ignored and the job is printed.
Display Error: Message to cancel printing is displayed.
Measurement
Common Settings Measurement
Item Description
Measurement Select inch or metric for the unit for paper dimensions.
Value: mm, inch
8-17

Low Toner Alert Level
Common Settings Low Toner Alert Level
Item Description
Low Toner Alert Level Set the amount of remaining toner to notify the administrator when to order a toner when the
toner is running low.
Value: Off, On
NOTE
Selecting [Off] alerts you low toner when the amount of remaining toner becomes 5%.
If [On] is selected, set the amount of remaining toner to alert. The setting range is 5 to 100% (in
1% increments).
Keyboard Layout
Common Settings Keyboard Layout
Item Description
Keyboard Layout Change the layout of the touch panel keyboard used to enter characters.
Value: QWERTY, QWERTZ, AZERTY
USB Keyboard Type
Common Settings USB Keyboard Type
Item Description
USB Keyboard Type Select the type of USB keyboard that you want to use.
Value: US-English, US-English with Euro, French, German
Format SSD
Common Settings Format SSD
When an optional SSD is inserted into the printer for the first time, it must be formatted before use.
IMPORTANT
Formatting will destroy any existing data on a storage device including a used SSD.
NOTE
This function will not be displayed when the optional Data Security Kit is installed.
8-18

Format SD Card
Common Settings Format SD Card
A new SD card must be formatted before it can be used in the machine.
IMPORTANT
• Formatting will destroy any existing data on a storage device including a used SD card.
• If you have installed application, do not format the SD card to avoid the removal of the application in the SD
card.
Display Status/Log
Common Settings Display Status/Log
Item Description
Display Status/Log Set the display method of the Status/Log.
Display Jobs Value: Show All, My Jobs Only, Hide All

Detail Status
Display Jobs Log Value: Show All, My Jobs Only, Hide All
Display FAX Value: Show All, Hide All

Log*1
Function Key Usage
Common Settings Function Key Usage
Item Description
Function Key Usage Select whether to enable the Copy Key, Send Key, and FAX Key on the operation panel.
Copy Key Value: Disable, Enable
Send Key Value: Disable, Enable
FAX Key*1 Value: Disable, Enable
Home
Home
Configure settings for Home screen.

8-19

Copy
Copy
Configures settings for copying functions.
Item Description
Auto Paper Selection If [Auto] is selected for Paper Selection, set the paper size selection method when the zoom
changes.
Value
Most Suitable Size: Select paper based on the current zoom and the size of the original.
Same as Original Size: Select paper that matches the size of the original, regardless the
zoom.
Auto % Priority When a paper source of different size from the original is selected, select whether automatic
zoom (reduce/zoom) is performed.
Value: Off, On
Reserve Next Priority Specify whether the default screen appears when a subsequent copy job is reserved while
printing is in progress. To have the default screen appear, select [On].
Value: Off, On
DP Read Action When the document processor is used, select the scanning operation for the document
processor.
Value
Speed Priority: Gives priority to scanning speed.
Quality Priority: Gives priority to image quality at a slightly slower scan speed.
8-20

Send
Send
Configures settings for sending functions.
Item Description
Dest. Check before Send When performing sending jobs, display the confirmation screen of destinations after pressing
the [Start] key.*1
Value: Off, On
Entry Check for New Dest. When adding new destination, display the entry check screen to check the entered
destination.*1
Value: Off, On
Send and Forward Set whether to send the original to another destination and store it when sending images.
Forward Set the rule to send the original. Multiple rules can be selected.
Value: Off, On
NOTE
When selecting [On], select rules to forward from [FAX]*2, [E-mail], [Folder (SMB)] and
[Folder (FTP)].
Destination Set the destination to which the original is forwarded. One destination can be set. Follow the
steps below to register the destination.
• Address Book
• Ext. Address Book
• Address Entry (E-mail)
• Address Entry (folder)
Specifying Destination (page 5-22)
Color TIFF Compression Select the compression method for TIFF images handled on this machine.
Value: TIFF V6, TTN2
Default Screen Use this procedure to set the default screen displayed when you press the [Send] key.
Value: Destination, Address Book, Ext. Address Book, One Touch
New Destination Entry Select whether to permit direct entry of destination.*1

Value: Prohibit, Permit
Recall Destination Select whether to permit usage of [Recall] on the Send screen.*1
Value: Prohibit, Permit
*1 Also applies when sending the fax.

8-21

Document Box
Document Box
Item Description
Custom Box Configure settings for Custom Box.
Add/Edit Box For details, refer to Using a Custom Box on page 5-43.
Default Setting Auto File Deletion Time

Set the time to automatically delete stored documents.
Sub Address Box*1 For details, refer to the FAX Operation Guide.
Job Box Configure settings for Job Box.
Quick Copy Job To maintain free space on the box, you can set the maximum number of stored jobs.
Retention Value: number between 0 and 300
NOTE
When 0 is set, Quick Copy cannot be used.
Deletion of Job This setting specifies that documents, such as Private Printing, Quick Copying, or Proof and
Retention Hold Printing, saved temporarily in the job box are automatically deleted after they have been
saved for a set time.
Value: Off, 1 hour, 4 hours, 1 day, 1 week
NOTE
This function is valid for documents saved after the function is set. Regardless of this function
setting, temporary documents are deleted when the main power switch is turned off.
Storage Media Select which storage media to use.

Value: SSD, SD Card
NOTE
This setting is not displayed if the optional SSD or SD card is not installed.
Polling Box*1 For details, refer to the FAX Operation Guide.
FAX
FAX
Configure settings for FAX. For details, refer to the FAX Operation Guide.
8-22

Application
Application
Configure settings for Application.
Item Description
Application You can install, activate, deactivate, and install applications.
For details, refer to Application on page 5-11.
Internet
Internet
Set the proxy for connection to the Internet from an application.
Item Description
Proxy Specify the proxy settings.
Value: Off, On
Use Same Proxy Set whether or not the same proxy server is used for all protocols. If the same proxy server is
not used, select [Off].
Value: Off, On
HTTP Proxy Server Set a proxy server (HTTP).

Value: (Enter the proxy address and port number.)
HTTPS Proxy Server Set a proxy server (HTTPS). This setup is available when [Use Same Proxy] is [Off].
No Proxy Domains Set domains for which no proxy is used.

Value: (Enter the domain name.)
Address Book/One Touch

Address Book
Address Book/One Touch Address Book
Configure settings for address book.

Adding a Destination (Address Book) (page 3-35)
8-23

One Touch Key
Address Book/One Touch One Touch Key
Configure settings for One Touch Key.

Adding a Destination on One Touch Key (One Touch Key) (page 3-41)
Address Book Defaults
Address Book/One Touch Address Book Defaults
Item Description
Sort Select the default sort setting of the address for the address book.
Value: No., Name
Print list
Address Book/One Touch Print list
For details, refer to the FAX Operation Guide.
User Login/Job Accounting
Configure settings related to machine management.

Overview of User Login Administration (page 9-2)
Overview of Job Accounting (page 9-32)
Unknown ID Job (page 9-50)
8-24

Printer
Printer
Printing from computers, settings are generally made on the application software screen. However, the following
settings are available for configuring the defaults to customize the machine.
Item Description
Emulation Select the emulation for operating this machine by commands oriented to other types of
printers.
Value: Line Printer, IBM Proprinter, EPSON LQ-850, PCL6, KPDL, KPDL (Auto)
NOTE
When you have selected [KPDL (Auto)], set "Alt Emulation", too.
When you have selected [KPDL] or [KPDL (Auto)], set "KPDL Error Report", too.
Alt Emulation When you have selected [KPDL (Auto)] as emulation mode, you can switch between KPDL and
another emulation mode (alternative emulation) automatically according to the data to print.
Value: Line Printer, IBM Proprinter, EPSON LQ-850, PCL6
KPDL Error Report When an error has occurred during printing in KPDL emulation mode, set whether or not the
error report is output.
Value: Off, On
EcoPrint EcoPrint conserves toner when printing. This is recommended for test copies where faded
printing is not a problem.
Value: Off, On
Override A4/Letter Select whether to treat A4 size and Letter, which are similar in size, as the same size when
printing.
Value
Off: A4 and Letter are not regarded as the same in size.
On: A4 and Letter are regarded as the same in size. The machine will use whichever size
is in the paper source.
Duplex Select binding orientation for duplex mode.

Value: 1-sided, 2-sided Bind LongEdge, 2-sided Bind ShortEdge
Paper Output Select either the inner tray or the optional Rear Tray for the output stack.
Value: Inner Tray Face Down, Rear Tray Face Up
NOTE
This function can be used for ECOSYS M3550idn and ECOSYS M3560idn.
Copies Set the default number of copies, from 1 to 999.

Value: 1 to 999 copies
Orientation Set the default orientation, [Portrait] or [Landscape].

Value: Portrait, Landscape
Wide A4 Turn this to on to increase the maximum number of characters that can be printed in a line for
an A4 page (78 characters at 10 pitch) and Letter size page (80 characters at 10 pitch). This
setting is only effective in PCL 6 emulation.
Value: Off, On
Form Feed TimeOut Receiving print data from the computer, the machine may sometimes wait if there is no
information signaling that the last page does not have any more data to be printed. When the
preset timeout passes, the machine automatically prints paper. The options are between 5 and
495 seconds.
Value: 5 to 495 seconds (in 5 second increments)
8-25

Item Description
LF Action Set the line feed action when the machine receives the line feed code (character code 0AH).
Value: LF Only, LF and CR, Ignore LF
CR Action Set the character return action when the machine receives the character return code (character
code 0DH).
Value: CR Only, LF and CR, Ignore CR
Job Name Set whether the job name set in the printer driver is displayed.
Value: Off, On
NOTE
When selecting [On], select the job name to be displayed from [Job Name], [Job No. & Job
Name], or [Job Name & Job No.].
User Name Set whether the user name set in the printer driver is displayed.
Value: Off, On
MP Tray Priority If paper is set in the MP Tray then it is possible for priority to be given to that MP tray in the
paper feed.
Value
Off: The printer driver settings are followed.
Auto Feed: If Auto is selected in the printer driver and there is paper in the MP tray then
the paper feed will be from the MP tray.
Always: If there is paper in the MP tray then the paper feed will be from the MP tray
regardless of what is set in the printer driver.
Paper Feed Mode While printing from the computer, select how to feed paper when the paper source and type are
specified.
Value
Auto: Search the paper source that matches the selected paper size and type.
Fixed: Print on paper loaded in the specified paper source.
Auto cassette Change Select the following actions when the paper runs out in the paper source while printing.
Value: Off, On
NOTE
When selecting [On], the machine displays "Add the following paper in cassette #." (# is a
cassette number) or "Add the following paper in MP Tray", and stops printing.
Load the paper according to the paper source displayed to resume printing.
To print from the other paper cassette, press [Paper Selection]. Select the desired paper
source.
When selecting [Off], the machine continues printing automatically when the other cassette
contains the same paper as the currently-used cassette.
Resolution Set the resolution used for printing.

Value: 300 dpi, 600 dpi, Fast1200
KIR The machine is equipped with the smoothing function, which realizes an excellent output
resolution of about 2400 dpi × 600 dpi.
Value: Off, On
8-26

System/Network
Configures machine system settings.
Network
System/Network Network
Configures network settings.
Host Name
Item Description
Host Name Check the host name of the machine. Host name can be changed from Command Center RX.
Changing Device Information (page 2-39)
TCP/IP
Item Description
TCP/IP Set up TCP/IP to connect to the Windows network.
Value: Off, On
IPv4 Settings Set up TCP/IP (IPv4) to connect to the network. This setting is available when [TCP/IP] is set to
[On].
DHCP Select whether or not to use the DHCP (IPv4) server.

Value: Off, On
Auto-IP Select whether to use Auto-IP.

Value: Off, On
IP Address Set the IP addresses.

Value: ###.###.###.###
NOTE
When DHCP is set to [On], this function will be grayed out and the value cannot be entered.
Subnet Mask Set the IP subnet masks.

Value: ###.###.###.###
NOTE
Default Gateway Set the IP gateway addresses.

Value: ###.###.###.###
NOTE
IMPORTANT
After changing the setting, restart the network or turn the machine OFF and then ON.
8-27

Item Description
IPv6 Settings Set up TCP/IP (IPv6) to connect to the network. This setting is available when [TCP/IP] is [On].
IPv6 Select whether to use IPv6.

Value: Off, On
NOTE
Selecting [On] displays IP address in [IP Address (Link Local)] after restarting the network.
Manual Setting Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6).
Value
IP Address (Manual): (numbers (128 bit in total) separated by colons)
Prefix Length: 0 to 128
Default Gateway: ###.###.###.###
NOTE
This function is displayed when [IPv6] is set to [On].
To enter "Default Gateway", set [RA (Stateless)] to [Off].
RA (Stateless) Select whether to use RA (Stateless).

Value: Off, On
NOTE
Selecting [On] displays IP address in [IP Address (Stateless)] after restarting the network.
DHCP Select whether to use the DHCP (IPv6) server.

Value: Off, On
NOTE
Selecting [On] displays IP address in [IP Address (Stateful)] after restarting the network.
Bonjour Select whether or not to use Bonjour.

Value: Off, On
IMPORTANT
8-28

Item Description
Protocol Detail ―
NetBEUI Selects whether or not to receive documents using NetBEUI.*1

Value: Off, On
LPD Select whether or not to receive documents using LPD as the network protocol.*1
Value: Off, On
SMTP (E-mail TX) Select whether or not to send e-mail using SMTP.
Value: Off, On
POP3 (E-mail RX) Select whether or not to receive e-mail using POP3.
Value: Off, On
FTP Client Select whether or not to send documents using FTP. When selecting [On], set the FTP Port
(Transmission) Number. Use the FTP default port 21.
Value: Off, On, Port 1 - 65535
FTP Server (Reception) Select whether or not to receive documents using FTP.*1
Value: Off, On
SMB Client Select whether or not to send documents using SMB. When selecting [On], set the SMB default
(Transmission) Port Number. Use the SMB default port 445.
LDAP Select whether or not to use LDAP.

Value: Off, On
SNMP Select whether or not to communicate using SNMP.*1

Value: Off, On
SNMPv3 Select whether or not to communicate using SNMPv3.*1

Value: Off, On
HTTP Select whether or not to communicate using HTTP.*1

Value: Off, On
HTTPS Select whether or not to communicate using HTTPS.*1 *2

Value: Off, On
IPP Select whether or not to communicate using IPP. When selecting [On], set the IPP default Port
Number. Use the IPP default port 631.*1 *2
IPP over SSL Select whether or not to use IPP over SSL. When selecting [On], set the IPP over SSL default
Port Number. Use the IPP over SSL default port 443.*1 *2
Value: Off, On, Port:1 - 32767
Raw Port Select whether or not to receive documents using Raw Port.*1
Value: Off, On
*1 The setting will be changed after restarting the device or the network for the machine.
*2 Set "SSL" to [On] in Secure Protocol on page 8-31.
8-29

Item Description
ThinPrint Select whether to use ThinPrint. When selecting [On], set the SMB default Port Number. Use
the default port 4000.*1 *2
Value: Off, On (Port Number: 1 to 32767)
NOTE
This function is displayed only when the optional ThinPrint Option is activated.
ThinPrintOver To use Thin Print over SSL, press [Thin Print over SSL] and select [On].
SSL Value: Off, On
NOTE
When selecting [On], the certificates must be installed. For details, refer to the Command
Center RX User Guide.
WSD Scan
Item Description
WSD Scan Select whether or not to use WSD Scan.*1
Value: Off, On
WSD Print
Item Description
WSD Print Set whether to use our proprietary web services. WIA driver, TWAIN driver and Network FAX
driver use this Enhanced WSD web service.*1
Value: Off, On
Enhanced WSD
Item Description
Enhanced WSD Set whether to use our proprietary web services.*1
Value: Off, On
NOTE
Selecting [Off] will disable the functionality of WIA, TWAIN, and Network FAX driver.
Enhanced WSD (SSL)
Item Description
Enhanced WSD (SSL) Set whether to use our proprietary web services over SSL.*1 *2
Value: Off, On
NOTE
Selecting [Off] will disable the functionality of WIA, TWAIN, and Network FAX driver.
8-30

IMPORTANT
IPSec
Item Description
IPSec Make this setting when you use IPSec.*1
Value: Off, On
Secure Protocol
Item Description
SSL Select whether or not to use SSL.
Value: Off, On
IPP Security Select the IPP security level. This setup is available when SSL is [On].
Value: IPP/IPP over SSL, IPPoverSSL only
HTTP Security Select the HTTP security level. This setup is available when SSL is [On].
Value: HTTP/HTTPS, HTTPS Only
LDAP Security (Ext. Address Select the type of encryption according to the type of security employed by the LDAP server.
Book) This setup is available when SSL is [On].*1
Value: Off, SSL/TLS, STARTTLS
LDAP Security (User Property)
SMTP Security Select the communication protocol according to the type of security employed by the SMTP
server. This setup is available when SSL is [On].
POP3 Security (User 1) Select the communication protocol according to the type of security employed by the POP3
server. This setup is available when POP3 is [On].
POP3 Security (User 2)
POP3 Security (User 3)
*1 LDAP must be set to [On] in Protocol Detail on page 8-29.
LAN Interface
Item Description
LAN Interface Specify the settings for the LAN interface to be used.
Value: Auto, 10Base-Half, 10Base-Full, 100Base-Half, 100Base-Full, 1000BASE-T
IMPORTANT
Restart Network
Item Description
Restart Network Restarts the network.
8-31

Proxy
Item Description
Proxy Set the proxy for connection to the Internet from an application.
Value: Off, On
Use the Same Proxy Set whether the same proxy server is used for all protocols. To use the same proxy server,
Server for All Protocols select the [Use the Same Proxy Server for All Protocols] checkbox.
Proxy Server (HTTP) Set a proxy server (HTTP).

Proxy Server (HTTPS) Set a proxy server (HTTPS). This setup is available when "Use the Same Proxy Server for All
Protocols" is [Off].
Do Not Use Proxy for Set domains for which no proxy is used.
Following Domains Value: (Enter the domain name.)
Optional Network
System/Network Optional Network
NOTE
This function is displayed when the optional Network Interface Kit or Wireless Network Interface Kit is installed.
Basic
Item Description
Host Name Check the host name of the machine. Host name can be changed from Command Center RX.
Changing Device Information (page 2-39)
TCP/IP Setting For details on setting value, refer to TCP/IP on page 8-27.
LAN Interface Select the LAN Interface type.*1

Value: Auto, 10BASE-T Half, 10BASE-T Full, 100BASE-T Half, 100BASE-T Full, 1000BASE-T
NOTE
This function is displayed when the optional Network Interface Kit is installed.
MAC Address Filter Select whether to use MAC Address Filter.

See the Operation Guide for the optional Network Interface Kit for details.
Value: Off, On
Restart Network Restarts the network card of the device.
*1 The setting will be changed after restarting the device or network.
8-32

Wireless Network
NOTE
This function is displayed when the optional Wireless Network Interface Kit is installed.
Item Description
Connection Status When the optional Wireless Network Interface Kit is installed, you can check the wireless LAN
status.
Quick Setup Wizard If the machine will connect to an access point that supports the automatic wireless network setup,
connection settings can be configured by Quick Setup.
Available Network Displays access points to which the machine can connect.
Push Button Method If the access point supports the push button method, wireless settings can be configured using
the push button. This setting executes push button, and the connection is started by pressing
the push button on the access point.
NOTE
The push button method supports only the WPS (WiFi Protected Setup).
PIN Code Method Starts connection using the machine's PIN code. Enter the PIN code into the access point. The
(Device) PIN code of the machine is automatically generated.
PIN Code Method Starts connection using the PIN code of the access point. Enter the PIN code of the access
(Terminal) point.
Custom Setup The detailed settings for wireless LAN can be changed.
Network Name (SSID) Set the SSID (Service Set Identifier) of the wireless LAN to which the machine connects.
NOTE
Connection Mode Set the connection mode.

Value: Ad Hoc, Infrastructure
NOTE
Ad Hoc: Directly communicates with the device without going through an access point. This
method cannot be used to connect to two or more devices.
Infrastructure: Performs communication through an access point.
Channel Set channel. Use [-] / [+] or the numeric keys to enter a number.
Value: 1 to 11
Network Authentication Select network authentication type. To select other options, open the device home page from a
computer.
Value: Open, Shared, WPA-PSK*1, WPA2-PSK*1
Encryption Select encryption method. If the option other than [Disable] is selected, enter the WEP key or
the Preshared key. The setting values vary depending on the Network Authentication setting.
When Network Authentication is set to [Open] or [Shared]
Value: Disable, WEP
When Network Authentication is set to [WPA-PSK] or [WPA2-PSK]
Value: TKIP*2, AES, Auto*2
NOTE
If [WEP] is selected, enter the WEP key. Up to 26 characters can be entered.
If [TKIP], [AES] or [Auto] is selected, enter the Preshared key. Enter the value in 8 to 64
characters.
*1 Not displayed if you selected [Ad Hoc] for "Connection Mode".

*2 Not displayed if you selected [WPA2-PSK] for "Network Authentication".
8-33

Network Interface (Send)
System/Network Network Interface (Send)
NOTE
This function is displayed when the optional Network Interface Kit or Wireless Network Interface Kit is installed.
Item Description
Network Interface (Send) Specify the network interface card to be used for the send function, the network authentication
and connecting to external address book.
Value: Standard, Optional Network
Interface Block Setting
System/Network Interface Block Setting
This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional
interfaces.
Item Description
USB Host This locks and protects the USB memory slot (USB host).
Value: Unblock, Block
USB Device This locks and protects the USB interface connector (USB Device).
USB Storage This locks and protects the USB memory slot.
NOTE
This function is available when USB Host is set to [Unblock].
Optional Interface 1 *1
This locks and protects the optional interface slots.
Optional Interface 2 *2
NOTE
If the machine has two optional interface slots, you can set this feature for each slot.
*1 [Optional Interface] is displayed on ECOSYS M3040idn.

IMPORTANT
8-34

Security Level
System/Network Security Level
Item Description
Security Level Specify the security level.
Value:
Low: This mode is used during maintenance. Do not use normally.
High: This is the security setting we recommend. Use this setting normally.
Very High: In addition to [High] setting, this setting disables the machine settings to be
changed from external command.
Restart
System/Network Restart
Item Description
Restart Restart the CPU without turning the power switch off. Use this to deal with any unstable
operation by the machine. (Same as the computer restart.)
RAM Disk Setting
System/Network RAM Disk Setting
NOTE
This function will not be displayed when the optional SSD is installed.
Item Description
RAM Disk Setting A RAM disk can be created and its size can be set.
Creating a RAM disk makes it possible to print from a Job Box.
Value
RAM Disk Setting: Off, On
RAM Disk Size: The setting range varies depending on the amount of memory installed
and the option memory usage setting.
IMPORTANT
8-35

Optional Memory
System/Network Optional Memory
Item Description
Optional Memory When optional memory is installed, select the memory allocation scheme based on the
application in which you are using the equipment.
Value: Printer Priority, Normal, Copy Priority
IMPORTANT
Data Security
System/Network Data Security
Configure settings for data stored in the optional SSD and machine's memory.
Item Description
SSD Initialization Initialize data saved on an optional SSD. For details, refer to the Data Security Kit (E)
Operation Guide.
NOTE
This function is displayed when the optional SSD is installed and the optional Data Security Kit
is activated.
Data Sanitization Return the following information registered in the machine to the factory defaults.
• Address Book
• Favorites
• System settings
• Fax transmission and reception / forwarding data
• Transmission histories
• Data saved in Custom Box
• Optional applications
NOTE
Once in progress, the processing cannot canceled.
Before executing this function, disconnect modular, network, and other cables.
Do not turn off the main power switch while sanitizing the data. If the main power is turned off
during data erasing, erasing will be executed automatically when the power is restored,
however, complete erasure cannot be guaranteed.
8-36

Optional Function
System/Network Optional Function
Item Description
Optional Function You can use the optional applications installed on this machine.
Optional Applications (page 11-10)
System/Network Optional Function
Configures settings related to the date and time.
Item Description
Date/Time Set the date and time for the location where you use the machine. If you perform Send as E-
mail, the date and time set here will be displayed on the header.
Value: Year (2000 to 2037), Month (1 to 12), Day (1 to 31), Hour (00 to 23), Minute (00 to
59), Second (00 to 59)
Setting Date and Time (page 2-11)
NOTE
If you change the date/time while using the trial version of an application, you will no longer be
able to use the application.
Date Format Select the display format of year, month, and date. The year is displayed in Western notation.
Value: Month/Day/Year, Day/Month/Year, Year/Month/Day
Time Zone Set the time difference from GMT. Choose the nearest listed location from the list. If you select
a region that utilizes summer time, configure settings for summer time.
Auto Panel Reset If no jobs are run for a certain period of time, automatically reset settings and return to the
default setting. Select to use Auto Panel Reset or not.
Value: Off, On
NOTE
The time allowed to elapse before the panel is reset is set with the Panel Reset Timer on page
8-37.
Panel Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset.
NOTE
This function is displayed when [Auto Panel Reset] is set to [On].
Low Power Timer Set amount of time before entering the Low Power mode.
Value
For Europe: 1 to 120 minutes (1 minute increments)
Except for Europe: 1 to 240 minutes (1 minute increments)
Low Power Mode and Auto Low Power Mode (page 2-14)
8-37

Item Description
Sleep Rules (models for Select whether to use the Sleep mode for the following functions individually:
Europe) • Network
• USB Cable
• Card Reader*1
• FAX*2
• Application
Value: Off, On
NOTE
If the sleep condition is not turned off, the ID card cannot be recognized.
Sleep Level (models except for Select the sleep level.

Europe) Set the Energy Saver mode to reduce power consumption even more than Quick Recovery
mode.
Value: Quick Recovery, Energy Saver
NOTE
This function will not be displayed when the optional Network Interface Kit is installed.
Sleep Rules Select whether to use the Energy Saver mode for the following functions individually:
• Network
• USB Cable
• Card Reader*1
• FAX*2
• Application
Value: Off, On
NOTE
When the machine has entered sleep mode with Energy Saver setting, the ID card cannot be
recognized.
Sleep Timer Set amount of time before entering Sleep.

Value
For Europe: 1 to 120 minutes (1 minute increments)
Except for Europe: 1 to 240 minutes (1 minute increments)
*1 Displayed when the optional Card Authentication Kit is installed.

8-38

Item Description
Power Off Rule Select whether or not the machine enters Power Off mode for the following function. Select
[On] to set the Power Off mode.
• Network
• FAX*1
• USB Cable
• USB Host
• RAM Disk
• NIC*2
• Remote Diagnostics
• Application
Value: Off, On
NOTE
Even when any of the functions is set to [On], if either [FAX] or [NIC] is set to [Off], the machine
does not enter Power Off Mode.
When [RAM Disk] is set to [On], even if the data is in the RAM disk, the machine enters Power
Off Mode.
Even when [Network] or [USB Cable] is set to [Off], if the machine does not communicate with
the other devices, the machine will enter Power Off Mode.
Power Off Timer Select whether to turn off the power automatically after a period of inactivity.
Value: 1 hour, 2 hours, 3 hours, 4 hours, 5 hours, 6 hours, 9 hours, 12 hours, 1 day,
2 days, 3 days, 4 days, 5 days, 6 days, 1 week
Auto Error Clear If an error occurs during processing, processing stops to wait for the next step to be taken by
the user. In the Auto Error Clear mode, automatically clear the error after a set amount of time
elapses.
Value: Off, On
Error Clear Timer If you select [On] for Auto Error Clear, set the amount of time to wait before automatically
clearing errors.
NOTE
This function is displayed when [Auto Error Clear] is set to [On].
Unusable Time*1 For details, refer to the FAX Operation Guide.

*2 Displayed when the optional Network Interface Kit or Wireless Network Interface Kit is installed.
8-39

Adjustment/Maintenance
System/Network Adjustment/Maintenance
Adjust printing quality and conduct machine maintenance.
Item Description
Quiet Mode Settings Lower print and scan speed for quiet processing.
Quiet Mode Set the Quiet Mode. Select this mode when the running noise is uncomfortable.
Value: Off, On
Specify for Each Job It is possible to set the use of Quiet Mode for each job, such as copying and sending. Set
whether or not to permit the setting for each job.
Value: Permit, Prohibit
Density Adjustment Adjust density.
Copy Adjust copy density. Adjustment can be made in 7 levels.

Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker)
Send/Box Adjust scan density when sending or storing the data in Document Box. Adjustment can be
made in 7 levels.
Background Density Adj. Darkens or lightens overall background density adjustment.
Copy (Auto) Darkens or lightens overall background density adjustment during copying. Adjustment can be
made in 7 levels.
Send/Box (Auto) Darkens or lightens overall background density when sending images or storing them in the
Document Box. Adjustment can be made in 7 levels.
Print Density Adjust print density. Adjustment can be made in 5 levels.

Value: 1 to 5
Auto Color Correction This setting allows you to adjust the detection level used by the machine to determine whether
the original is color or black and white during Auto Color Mode. Setting a lower value will result
in more originals being identified as color, while a larger value will tend to increase the number
of originals being identified as black and white.
Value: 1 (Color), 2, 3, 4, 5 (B & W)
Correcting Black Line Correct fine lines (streaks caused by contamination), which may appear on the image, when
the document processor is used.
Value
Off: No correction performed. Select this when you want to reproduce fine lines in the
original more clearly than with [On (Low)].
On (Low): Correction performed.
On (High): Select this item if a streak remains after using [On (Low)]. The reproduction
of fine lines on the original may become lighter than when using On (Low).
Display Brightness Set the brightness of the touch panel.

Value: 1 (Darker), 2, 3, 4, 5 (Lighter)
8-40

Item Description
Drum Refresh Remove image blur and white dots from the printout. It takes about 3 minutes. The time
required may vary depending on the operating environment and this process may take time.
For more information, refer to the Drum Refresh on page 10-25.
NOTE
Drum Refresh cannot be performed while printing. Execute Drum Refresh after the printing is
done.
Auto Drum Refresh This machine automatically performs Auto Drum Refresh to keep the best image quality by
monitoring its peripheral temperature and humidity. Auto Drum Refresh is performed when the
machine is powered on or recovered from Energy Saver mode.
Although you can select the time to perform Auto Drum Refresh, normally set it to [Normal]. If
[Off] or [Short] is selected, the best image quality may not be kept.
Value
Off: The Auto Drum Refresh will not be performed.
Short: Perform Auto Drum Refresh as Short.
Normal: Perform Auto Drum Refresh as Standard.
Long: Perform Auto Drum Refresh as Long.
8-41

9 User Authentication and
Accounting (User Login,
Job Accounting)
Overview of User Login Administration .............................................................................................................. 9-2
Enabling User Login Administration ................................................................................................................... 9-3
Setting User Login Administration ...................................................................................................................... 9-5
Adding a User (Local User List) ............................................................................................................... 9-5
Changing User Properties ....................................................................................................................... 9-9
User Account Lockout Setting ............................................................................................................... 9-13
User Login Administration for Printing ................................................................................................... 9-15
To Manage the Users to Scan Using TWAIN ......................................................................................... 9-16
To Manage the Users to Scan Using WIA ............................................................................................. 9-17
To Manage the Users that Send Faxes from a PC ................................................................................ 9-18
Local Authorization ................................................................................................................................ 9-19
Group Authorization Settings ................................................................................................................. 9-20
Obtain NW User Property ...................................................................................................................... 9-23
Simple Login Settings ............................................................................................................................ 9-25
ID Card Settings .................................................................................................................................... 9-29
Using User Login Administration ...................................................................................................................... 9-31
Login/Logout .......................................................................................................................................... 9-31
User Login Administration on a PC ........................................................................................................ 9-31
Overview of Job Accounting ............................................................................................................................ 9-32
Enabling Job Accounting ................................................................................................................................. 9-33
Job Accounting Access .......................................................................................................................... 9-34
Setting an Account ........................................................................................................................................... 9-35
Adding an Account ................................................................................................................................. 9-35
Restricting the Use of the Machine ........................................................................................................ 9-37
Editing an Account ................................................................................................................................. 9-38
Deleting an Account ............................................................................................................................... 9-40
Job Accounting for Printing .................................................................................................................... 9-41
Job Accounting for Scan Using TWAIN ................................................................................................. 9-42
Job Accounting for Scan Using WIA ...................................................................................................... 9-43
Job Accounting for the FAX Transmitted from a Computer ................................................................... 9-44
Configuring Job Accounting ............................................................................................................................. 9-45
Default Setting ....................................................................................................................................... 9-45
Counting the Number of Pages Printed ................................................................................................. 9-46
Print Accounting Report ......................................................................................................................... 9-47
Using Job Accounting ...................................................................................................................................... 9-49
Login/Logout .......................................................................................................................................... 9-49
Job Accounting on a PC ........................................................................................................................ 9-49
Unknown ID Job ............................................................................................................................................... 9-50
9-1

User Authentication and Accounting (User Login, Job Accounting) > Overview of User Login Administration
Overview of User Login Administration

User login administration specifies how the user access is administered on this machine. Enter a correct login user
name and password for user authentication to login.
1 Enable User Login 2 Set the user (page 9-5) 3 Enter the login user name and
Administration (page 9-3) password and execute the job
(page 9-31)
UserA
Access are in three levels - "User", "Administrator", and "Machine Administrator". The security levels can be modified
only by the "Machine Administrator".
To manage the job account from PC

In addition to the above settings, the following are necessary to manage the job account from PC.
To Manage the Users to Print from PCs

Printer driver settings are necessary to manage the users that print on the machine from PCs.
1 Set the User Login Administration 2 Print (page 9-31)

on the printer driver (page 9-15)
User A
User B
User C
To Manage the Users to Use TWAIN for Scanning

TWAIN driver settings on the PC are necessary to manage the users that use TWAIN for scanning. (Refer to To Manage
the Users to Scan Using TWAIN on page 9-16.)
To Manage the Users to Use WIA for Scanning

WIA driver settings on the PC are necessary to manage the users that use WIA for scanning. (Refer to To Manage the
Users to Scan Using WIA on page 9-17.)
To Manage the Users to Send Faxes from a PC*1

FAX driver settings on the PC are necessary to manage the users that send faxes from a PC. (Refer to To Manage the
Users that Send Faxes from a PC on page 9-18.)
9-2

User Authentication and Accounting (User Login, Job Accounting) > Enabling User Login Administration
Enabling User Login Administration

This enables user login administration. Select one of the following authentication methods:
Item Descriptions
Local Authentication User authentication based on user properties on the local user list stored in the
machine.
Network Authentication User authentication based on Authentication Server. Use a user property stored
in Authentication Server to access the network authentication login page.

2 Press [ ] and then [User Login/Job Accounting].

System Menu
Favorites/Application
Internet
2
4/5

1
Close
NOTE
If the login user name entry screen appears during operations, enter a login user name
and password, and press [Login].

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [User Login Setting].

User Login Settings
Job Accounting Settings
1/1
Unknown ID Job
Reject
< Back
9-3

User Authentication and Accounting (User Login, Job Accounting) > Enabling User Login Administration
4 Press [User Login].

User Login/Job Acco... - User Login Setting
User Login
Local Authentication
Local User List
1/2
ID Card Settings
Simple login settings
< Back

User Login Setting - User Login
Off
Local Authentication
1/1
Network Authentication
Cancel OK
1 Select [Local Authentication] or [Network Authentication].

Select [Off] to disable user login administration.
If you select [Network Authentication], enter the host name (64 characters or less) and domain name
(256 characters or less) for the Authentication Server. Select [NTLM], [Kerberos] or [Ext.] as the
server type.
When selecting [Ext.] as the server type, enter the port number.
NOTE
Pressing [Domain] displays the domain registration list. Enter the domain name. Up to 10
domain names can be registered.
2 “Do you want to add a new function to the home screen?” screen appears.To display a new
function on the Home screen, press [Yes] and specify the position in which you want to
display the icon of registered function.
Available Functions to Display on Desktop (page 3-6)
NOTE
If the login user name and password are rejected, check the following settings.
• Network Authentication setting of the machine
• User property of the Authentication Server
• Date and time setting of the machine and the Authentication Server
If you cannot login because of the setting of the machine, login with any administrator
registered in the local user list and correct the settings.
9-4

User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration
Setting User Login Administration

This registers, alters and deletes users and configures the settings for User Login Administration.
Adding a User (Local User List)

This adds a new user. You can add up to 1,000 users (including the default login user name).
NOTE
By default, one of each default user with machine administrator rights and administrator privileges is already stored.
Each user's properties are:
Machine Administrator
User Name: DeviceAdmin
Login User Name: ECOSYS M3040idn/ECOSYS M3540idn: 4000, ECOSYS M3550idn: 5000,
ECOSYS M3560idn: 6000
Login Password: ECOSYS M3040idn/ECOSYS M3540idn: 4000, ECOSYS M3550idn: 5000,
ECOSYS M3560idn: 6000
Access Level: Machine Administrator
Administrator
User Name: Admin
Login User Name: Admin
Login Password: Admin
Access Level: Administrator
It is recommended to periodically change the user name, login user name and login password regularly for your
security.


System Menu
Internet
2
4/5

1
Close
9-5

NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [User Login Setting], [Local User List] and then [ ].
2 Enter the user information.

Add - User Name
User A Input: 6
Limit: 32
ABC A/a Del.
Cancel Next >
When the entry is complete, press [Next] and proceed to the next step. The table below
explains the user information to be registered.
Item Descriptions
User Name Enter the name displayed on the user list (up to 32 characters).
Login User Name Enter the login user name to login (up to 64 characters). The same login user
name cannot be registered.
Access Level Select "Administrator" or "User" for user access privileges.
NOTE
Refer to the Character Entry Method (page 11-12) for details on entering characters.
9-6

3 Check the user information.

Add - Confirmation
User Name User A
Login User Name user A

1/2
Login Password **********
Account Name Others
Cancel < Back Save
Change or add information as needed.
Item Descriptions
User Name*1 Enter the name displayed on the user list (up to 32 characters).
Login User Enter the login user name to login (up to 64 characters). The same login user
Name*1 name cannot be registered.
Login Password Enter the password to login (up to 64 characters).
Account Name Add an account where the user belongs. The user, who registered his/her
account name, can login without entering the account ID. Refer to Overview of
Job Accounting on page 9-32.
NOTE
Press [Menu] and then [Search (Name)] or [Search (ID)] to search by account
name or account ID.
Press [Menu] and then [Sort (Name)] or [Sort (ID)] to sort the account list.
E-mail Address The user can register his/her E-mail address. The registered address will be
automatically selected for subsequent operations that need any E-mail function.
Access Level*1 Select "Administrator" or "User" for user access privileges.
ID Card Register ID card information.

Information Place the ID card on the ID card reader, and press [Read].
NOTE
This function is displayed when the optional ID Card Authentication Kit is
activated.
Card Authentication Kit(B) "Card Authentication Kit" (page 11-3)
*1 Mandatory at user registration.
9-7

Item Descriptions
My Panel You can register the language selection, initial screen, and shortcut settings for
each user.
Settings registered here can be applied simply by logging in.
Local Set usage authority for each user.

Authorization*1 The following restriction items are available:
Print Restriction:
Select whether or not use of the print function of the printer is prohibited.
Copy Restriction:
Select whether or not use of the copy print function is prohibited.
Send Restriction:
Select whether or not use of the send function is prohibited.
FAX TX Restriction*2:
Select whether or not use of the fax send function is prohibited.
Storing Restr. in Box:*3
Select whether or not use of the box store function is prohibited.
Storing Restr. in Memory:
Select whether or not use of the removable memory store function is prohibited.
*1 Displayed when Local Authorization is enabled. (Refer to page 9-19.)

NOTE
4 Press [Save].
A new user is added on the local user list.
NOTE
If simple login is enabled, a confirmation screen appears when new registration is finished
asking if you will configure simple login settings. To configure simple login settings, press
[Yes]. For the procedure for configuring simple login settings, refer to Simple Login Settings on
page 9-25. If you select [No], you will return to the user list screen.
9-8

Changing User Properties

User properties can be changed. Types of user properties that could be changed may be different depending on user
access privilege.
NOTE
To change the user information of the machine administrator, you must log in with machine administrator authority.
You can only view user information if you log in as a regular user.

For a user with administrator rights who logs in

User properties can be changed and users can be deleted. The items, which can be added, are all able to be changed.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [User Login Setting] and then [Local User List].
9-9

2 Change the user properties.

Changing user properties
1 Press [ ] for the user to edit.

User Login S... - Local User List
Admin Admin
DeviceAdmin 5000
1/1
User A User A
Menu End
NOTE
• Press [Menu] and then [Sort (Name)] and [Sort (Login User Name)] to sort the user list.
• Press [Menu] and then [Search (Name)] or [Search (Login)] to search by name or login
user name.
2 Refer to step 3 of Adding a User (Local User List) to change a user property.

User:User A
User Name User A
Login User Name User A

1/2
Account Name Others
Cancel Save
3 Press [Save].
4 Press [Yes] in the registration confirmation screen.

The user information is changed.
Deleting a user
1 Select the user to delete and press [ ].
2 Press [Yes] in the deletion confirmation screen.

The selected user will be deleted.
NOTE
The default user with administrator rights cannot be deleted.
9-10

To change the user information of logged in user (User Property)

These users can partially change their own user properties including user name, login password, E-mail address, and
Simple Login.
Although "Login User Name", "Access Level", or "Account Name" cannot be changed, the users can check the present
status.

2 Press [ ] and then [User Property].
2 Change the user properties.

1 Refer to step 3 of Adding a User (Local User List) to change a user property.

User:User A
User Name User A
Login User Name User A

1/2
Account Name Others
Cancel Save
Item Description
User Name Changes the name shown on the user list. Up to 32 characters can be
entered.
Login User Name Displays the login user name that is entered at login.
Login Password Changes the password that is entered at login. Up to 64 characters

can be entered.
Access Level Displays the user's access level.
Account Name Displays the account where the user belongs.
E-mail Address Changes the user's e-mail address. Up to 128 characters can be
entered.
If you log in as a user and [New Destination Entry] is set to [Prohibit],
you can only check the e-mail address.
ID Card Information Displays the ID card information of the logged in user.
NOTE
This function is displayed when the optional ID Card Authentication
Kit is activated.
Card Authentication Kit(B) "Card Authentication Kit" (page 11-3)
This function does not appear when the server type is set to [Ext.] in
Network Authentication, and logged in with the user account
certificated in the server specified as the [Ext.] server type.
9-11

Item Description
Simple Login When simple login is enabled, changes associated settings.
NOTE
This function does not appear when Simple Login is set to [Off] or the
user is not registered in Simple Login.
My Panel Register the language, default screen and shortcut for each user.
Once registered, the setting will be applied simply by login. Network
users are not displayed.
Local Authorization*1 Set usage authority for each user.

The following restriction items are available:
Print Restriction:
Select whether or not use of the print function of the printer is
prohibited.
Copy Restriction:
Select whether or not use of the copy print function is prohibited.
Send Restriction:
Select whether or not use of the send function is prohibited.
FAX TX Restriction*2:
Select whether or not use of the fax send function is prohibited.
Storing Restr. in Box:*3
Select whether or not use of the box store function is prohibited.
Storing Restr. in Memory:
Select whether or not use of the removable memory store function is
prohibited.
*1 Displayed when Local Authorization is enabled. (Refer to page 9-19.)

2 Press [Save].
The user information is changed.
9-12

User Account Lockout Setting

Configure these settings to restrict the operation for the user being authenticated.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [User Login Setting], [ ] and then [User Account Lockout Settings].
9-13


The following settings can be selected.
Item Descriptions
Lockout Select whether or not account lockout policy is enabled.
Value: Off, On
Lockout Policy Specify the conditions and the extent to which the account lockout is
applied.
Value
Number of Retries until Locked:
Specify how many login retries are allowed until
the account is locked out.
(1 to 10 times)
Lockout Duration: Specify how long the account is to be locked out
until it is unlocked.
(1 to 60 minutes)
Lockout Target Specify the extent to which the account lockout
is applied. You can select from [All] or [Remote
Login Only]. Remote Login Only locks out all
operations from outside the operation panel.
Locked out Users List Displays a list of locked out users. You can unlock a user by selecting the
user in the list, and pressing [Unlock].
NOTE
This function is displayed when account lockout policy is enabled.
9-14

User Login Administration for Printing

It is possible to manage the users that print on this machine from a PC.
Setting Printer Driver

To manage the users that print on this machine from a PC, the following settings are necessary in the printer driver.

NOTE
In Windows 8, select [Settings] in charms on Desktop, and select [Control Panel], and
then [Devices and Printers].
the printer driver.
3 Click [Administrator] on the [Device Settings] tab.

1 Select [User Login] on the [User Login] tab.
2 Set the User Login Administration.

[Use specific name]: This option can be used to specify a user name and password to use the same
User login for every print job. If this option is selected, the user does not have to type the name and
password for each print job.
[Prompt for name]: A screen for entering the user name and password will be displayed when
attempting a printing. The user name and password must be entered each time a printing is
attempted.
[Prompt for name and validate]: A screen for entering the user name and password will be
displayed when attempting a printing. The user name and password stored in the Login user name
list needs to be entered. The user name and password must be entered each time a printing is
attempted.
[Validate user name (computer) or prompt for login user name]: When printing, the Windows
user name is searched in the “Login user names” and printing is possible if the name is registered. If
the name is not registered, the printing will be canceled for users with only user authority. If the user
has administrator privileges, the screen to enter the user name and password will appear.
9-15

3 Click [OK].
NOTE
For other settings of job accounting, refer to Printer Driver User Guide.
To Manage the Users to Scan Using TWAIN

It is possible to manage the users that scan using TWAIN.

To manage the users that scan using TWAIN, the following settings are necessary in the TWAIN driver.

NOTE
In Windows 8, select [Search] in charms, [Apps], and then [TWAIN Driver Setting].
2 Click [Edit].

1 Click [User Authentication Settings].
2 Select the checkbox beside [Authentication], and enter Login User Name and Password.
3 Click [OK].
9-16

To Manage the Users to Scan Using WIA

It is possible to manage the users that scan using WIA.
Setting WIA Driver

To manage the users that scan using WIA, the following settings are necessary in the WIA driver.

screen appears.
NOTE
In Windows 8, click [Search] in charms, and then [Settings], and enter "Scanner" in the
search box. Click [View scanners and cameras] in the search list then the Scanners
1 2

1 Select the checkbox beside [Authentication] on the [Settings] tab, and enter Login User
Name and Password.
2 Click [OK].
9-17

To Manage the Users that Send Faxes from a PC

It is possible to manage the users that send faxes from a PC.
Setting FAX Driver

To manage the users that send faxes from a PC, the following settings are necessary in the FAX driver.

NOTE
the printer driver.
3 Click [FAX TX Setting] on the [Printing Preferences] window.

1 Select [User Login] on the [Authentication] tab.
1
2
2 Set the User Login Administration.

[Use Specific Login User Name]: This option can be used to specify a user name and password to
use the same User login for every FAX job. If this option is selected, the user does not have to type
the name and password for each FAX job.
[Prompt for Login User Name]: A screen for entering the user name and password will be displayed
when attempting a transmission. The user name and password must be entered each time a
transmission is attempted.
3 Click [OK].
9-18

Local Authorization
Select whether or not to use Local Authorization.
NOTE
When using Local Authorization, the user authentication type must be set to [Local Authentication].
For details, refer to Enabling User Login Administration on page 9-3.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [User Login Setting], [ ] and then [Local User Authorization].
2 Press [Off] or [On].
9-19

Group Authorization Settings

Set restrictions of the machine usage by each individual group registered in the authentication server.
NOTE
To use the group authorization settings, [Network Authentication] must be selected for the authentication method in
Enabling User Login Administration on page 9-3. Select "On" for "LDAP" in Protocol Detail on page 8-29.
Group Authorization
Use the group authorization.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [User Login Setting], [ ] and then [Group Authorization].
2 Press [On].
9-20

Group List
Register the groups that are restricted the machine usage. Up to 20 groups can be individually registered. Other users
and groups belong to "Others".
The table below explains the group information to be registered.
Item Descriptions
Group ID*1 Enter the ID displayed on the group list (between 1 and 4294967295).
Group Name Enter the name displayed on the group list (up to 32 characters).
Access Level Select [Administrator] or [User] for group access privileges.
Print Restriction Select whether or not to reject usage of print functions for the printer.
Copy Restriction Select whether or not to reject usage of copy functions.
Send Restriction Select whether or not to reject usage of the send functions.
FAX TX Restriction*2 Select whether or not to reject usage of the FAX transmissions.
*3
Storing Restr. in Box Select whether or not to reject usage of storing in the document boxes.
Storing Restr. in Memory Select whether or not to reject usage of storing in the removable memory.
*1 For "Group ID", specify PrimaryGroupID assigned by Active Directory of Windows. If you are using Windows Server
2008, check Attribute Editor tab of user properties. If you are using Windows Server 2000/2003, check ADSIEdit.
ADSIEdit is a support tool included on the installation DVD for Windows Server OS (under ¥SUPPORT¥TOOLS).


System Menu
Internet
2
4/5

1
Close
9-21

NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [User Login Setting], [ ], [Group Authorization], [Group List] and then [ ].

Group Authorization Set. - Group List
Others
1/1
Menu End

Enter the group ID. 10:10
Add - Group ID
(1 - 4294967295)
Cancel Next >
1 Enter the group ID and press [Next].
2 Enter the group name and press [Next].
NOTE
Refer to Character Entry Method on page 11-12 for details on entering characters.
3 Select the group access privileges and press [Next].
3 Register the group.

Press [Save]. A new group is added on the group list.
9-22

Obtain NW User Property

Set the required information to obtain the network user property from the LDAP server. The user name and E-mail
address obtained with this setting is shown in the user information, the status confirmation screen, and the header of
E-mail.
NOTE
To obtain the network user property from the LDAP server, [Network Authentication] must be selected for the
authentication method in Enabling User Login Administration on page 9-3. Select "On" for "LDAP" in Protocol Detail
on page 8-29.
The table below explains the required information to be registered.
Item Descriptions
Server Name*1 Enter the LDAP server name or the IP address (up to 64 characters). If a server
name is not entered, user information will be acquired from the server set for
Network Authentication.
Port Set the LDAP port number or use the default port 389.
Name 1*2 Enter the LDAP Attribute to obtain the user name to be displayed from the
LDAP server (up to 32 characters).
Name 2*3 Enter the LDAP Attribute to obtain the user name to be displayed from the
LDAP server (up to 32 characters).
E-mail Address*4 Enter the LDAP Attribute to obtain the E-mail address from the LDAP server
(up to 32 characters).
Authentic at Type*5 Set the authentication method. Select [Simple] or [SASL]. After changing the
setting, restart the system or turn the power off and then on.
Search Timeout Set the amount of time to wait before time-out in seconds (from 5 to 255
seconds).
*1 If using Active Directory of Windows, the server name may be the same as the server name entered in the
network authentication.
*2 If using Active Directory of Windows, displayName of Attribute may be used as "Name 1".
*3 "Name 2" can be left out. When you assign displayName in "Name 1" and department in "Name 2", and if the
value of displayName is "Mike Smith" and the value of department is "Sales" in Active Directory of Windows, the
user name appears as "Mike Smith Sales".
*4 If using Active Directory of Windows, mail of Attribute may be used as E-mail Address.
*5 Appears when the server type is set to "Kerberos" in "Network Authentication".


System Menu
Internet
2
4/5

1
Close
9-23

NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [User Login Setting], [ ], [Obtain NW User Property] and then [On].

Obtain NW User... - LDAP Server Information
Server Name 192.181.11.11
Port 389
1/2
Name 1 displayName
Name 2
Cancel < Back OK
1 Press [Server Name].
2 Enter the LDAP server name or the IP address and press [OK].
3 Press [Port].
4 Press [# Keys] to enter the LDAP port number using the numeric keys.
5 Press [Name 1].
6 Enter the LDAP Attribute to obtain the user name to be displayed and press [OK].
7 Similar to steps 5 and 6, set [Name 2].
8 If you set the server type to "Kerberos", press [Authentication Type] and set the
authentication method.
9 Press [E-mail Address].
10 Enter the LDAP Attribute to obtain the E-mail address and press [OK].
11 Press [Search Timeout] to set the amount of time to wait before time-out.
12 Press [+], [-] or the numeric keys to enter the time and press [OK].
13 Press [OK].
9-24

Simple Login Settings

The simple login function allows users to log in simply by selecting a user name. Users must be registered in advance to
use this functionality.
NOTE
• For user registration, refer to Adding a User (Local User List) on page 9-5.
• To use Simple Login, User Login Administration must be enabled in Enabling User Login Administration on page 9-
3.
Simple Login
Select whether or not simple login is enabled.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [User Login Setting], [Simple Login Settings] and then [Simple Login].
2 Press [On] or [Off].
9-25

Simple Login Setup

Register users to use simple login. You can add up to 20 users.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [User Login Setting], [Simple Login Settings] and then [Simple Login Setup].
2 Enter the user information.

1 Press the key to which you want to register a user.
2 Press [ ].

Simple login settings - Simple Login Setup

1/3
Menu End
3 To specify the user from local users, select [Local User]. To specify from network users,
select [Network User].
The procedure differs depending on the transmission method selected.
9-26

Specifying the user from local users

Select the user. 10:10
Add - Local User
DeviceAdmin 5000
User A 1111
1/2
User B 2222
User C 3333
Menu Cancel < Back Next >
Select the user to be set for simple login.
NOTE
• Press [Menu] and then [Sort (Name)] and [Sort (Login User Name)] to sort the user list.
• Press [Menu] and then [Search (Name)] or [Search (Login)] to search by name or login
user name.
Specifying the user from network users

Add - Network User
Login User Name

Keyboard
Login Password
Keyboard
Press [Keyboard] for "Login User Name" and "Login Password", enter the information of the
user to be registered, and press [OK].
If you are specifying a user for whom a domain is set in network authentication, press the
"Domain" and select the domain where the user is registered.
Press [Next].
NOTE
4 Enter the user name to be displayed, and press [OK].
Add - Name
User A Input: 6
Limit: 32
ABC A/a Del.
NOTE
5 Press [Password Login].
6 Select [On] or [Off].
7 Press [Icon].
9-27

8 Select the user icon to be displayed and press [OK].

Icon
Male 1 Male 2 Female 1

1
Female 2 Soccer Tennis
1/2
Basket Piano Guitar
Trumpet Car Bicycle
Cancel OK
2
3 Register the user.

Press [Save].
9-28

ID Card Settings
If ID card authentication is enabled, select the authentication type.
NOTE
• This functions appears when the Card Authentication kit is activated.
Card Authentication Kit(B) "Card Authentication Kit" on page 11-3
• This function does not appear when the user logs in as a network authentication user.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [User Login Setting] and then [ID Card Settings].
9-29


The following settings can be selected.
Item Descriptions
Keyboard Login When ID card authentication is enabled, select whether or not login by
keyboard is allowed.
Value: Permit, Prohibit
Password Login Select whether or not to require password entry after authenticating by ID
card.
Value: Off, On
9-30

User Authentication and Accounting (User Login, Job Accounting) > Using User Login Administration
Using User Login Administration

This section explains procedures while setting job accounting.
Login/Logout
If user login administration is enabled, the login user name and login password entry screen appears each time you use
this machine.
Use the procedure below to login and logout.
Login
If the login user name entry screen appears during operations, log in by referring to Login/Logout on page 2-9.
Logout
When the operations are complete, press the [Authentication/Logout] key to return to the login user name and login
password entry screen.
User Login Administration on a PC

If the following screen appears on your computer, enter the login user name and login password, and then click [OK].
9-31

User Authentication and Accounting (User Login, Job Accounting) > Overview of Job Accounting
Overview of Job Accounting

Job accounting manages the copy/print/scan/FAX count accumulated by individual accounts by assigning an ID to each
account.
1 Enable job 2 Setting an account. 3 Enter the assigned account ID 4 Count the number of pages
accounting. (Refer to (Refer to page 9- when performing the job. (Refer copied, printed, scanned
page 9-33.) 35.) to Using User Login and faxed.
Administration on page 9-31.)
A: 00000001
100 400 200
To manage the job account from PC

In addition to the above settings, the following are necessary to manage the job account from PC.
To Manage the Number of Sheets Used on Jobs Printed from a PC

To manage the number of jobs to be printed from the PC on the network, you need to configure settings by using the
printer driver on the PC.
1 Set Job Accounting for the PC on 2 Execute printing. 3 Count the number of
the network by using the printer pages printed.
driver. (Refer to Job Accounting for
Printing on page 9-41.)
A: 00000001
100 400 200

B: 00000002
C: 00000003
To Manage the Scan Job Account by Using TWAIN

To manage the scan job account by using TWAIN, you need to configure the TWAIN driver settings on the computer
connected to the machine. (Refer to Job Accounting for Scan Using TWAIN on page 9-42.)
To Manage the Scan Job Account by Using WIA

To manage the scan job account by using WIA, you need to configure the WIA driver settings on the computer
connected to the machine. (Refer to Job Accounting for Scan Using WIA on page 9-43.)
To Manage the FAX Job Transmitted from a PC *1

To manage the number of FAX jobs transmitted from the PC, you need to configure the settings by using the FAX Driver
on the PC. (Refer to Job Accounting for the FAX Transmitted from a Computer on page 9-44.)
9-32

User Authentication and Accounting (User Login, Job Accounting) > Enabling Job Accounting
Enabling Job Accounting

Enable job accounting. Use the procedure below.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [Job Accounting Settings] and then [Job Accounting].
2 Press [On].
NOTE
• To disable job accounting, press [Off].
• When the display returns to System Menu default screen, logout is automatically executed
and the screen to enter the Account ID appears. To continue the operation, enter the
Account ID.
9-33

User Authentication and Accounting (User Login, Job Accounting) > Enabling Job Accounting
Job Accounting Access

Set the job accounting access.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [Job Accounting Settings] and then [Job Accounting Access].

Select [Local] or [Network].
NOTE
To select [Network], network authentication must be enabled and [Ext.] must be selected for
server type.
Enabling User Login Administration (page 9-3)
9-34

User Authentication and Accounting (User Login, Job Accounting) > Setting an Account
Setting an Account
You can add, change and delete an account and set the restriction for each account.
Adding an Account
Up to 100 individual accounts can be added. The following entries are required.
Item Descriptions
Account Name Enter the account name (up to 32 characters).
Account ID Enter the account ID as many as eight digits (between 0 and 99999999).
Restriction This prohibits printing/scanning or restricts the number of sheets to load.

Refer to Restricting the Use of the Machine on page 9-37.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [Job Accounting Settings], [ ], [Accounting List] and then [ ].
9-35

2 Enter the account information.

Add - Account Name
AAA Input: 3
Limit: 32
ABC A/a Del.
1 Enter the account name and press [Next].
NOTE
2 Enter the account ID and press [Next].
NOTE
Any "Account ID" that has already registered cannot be used. Enter any other account
ID.
3 Activate or deactivate restriction.
Refer to Restricting the Use of the Machine on page 9-37.
4 Press [Save].
A new account is added on the Account List.
9-36

Restricting the Use of the Machine

This section explains how to restrict the use of the machine by account or the number of sheets available.
The items that can be restricted differ depending on whether "Individual" or "Total" is selected for Copy/Print Count on
page 9-45.
Restriction Items
• "Individual" selected for Copy/Printer Count
Item Descriptions
Copy (Total) Limits the number of sheets used for copying.
Printer (Total) Limits the number of sheets used for printing.
Scan (Others) Limits the number of sheets scanned (excludes copying).
FAX Transmission Limits the number of sheets sent by fax. This is displayed only on products with the
fax function installed.
• "Total" selected for Copy/Printer Count
Item Descriptions
Print (Total) Limits the total number of sheets used for copying and printing.
Scan (Others) Limits the number of sheets scanned (excludes copying).
FAX Transmission Limits the number of sheets sent by fax. This is displayed only on products with the
fax function installed.
Applying Restriction
Restriction can be applied in the following modes:
Item Descriptions
Off No restriction is applied.
Counter Limit Restricts the print counter in one-page increments up to 9,999,999 copies.
Reject Usage Restriction is applied.
9-37

Editing an Account
This changes the registered account information.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [Job Accounting Settings], [ ] and then [Accounting List].
2 Edit an account.
1 Press [ ] for the account name you wish to edit.

Job Accounti... - Accounting List
AAA 00000001
1/1
Menu End
NOTE
• Press [Menu] and then [Search (Name)] or [Search (ID)] to search by name or login
user name.
• Press [Menu] and then [Sort (Name)] and [Sort (ID)] to sort the user list.
9-38

2 Select the account information to be changed and change the account information.

Account:AAA
Account Name AAA
Account ID 00000001
1/2
Print (Total) Off
Scan (Others) Off
Cancel Save
3 Press [Save].
4 Press [Yes] in the registration confirmation screen.

The account information is changed.
9-39

Deleting an Account
This deletes the account.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [Job Accounting Settings], [ ] and then [Accounting List].
2 Delete an account.
1 Select the account name you wish to delete and press [ ].
2 Press [Yes] in the deletion confirmation screen.

The account is deleted.
9-40

Job Accounting for Printing

The number of jobs to be printed from the computer can be managed by Job Accounting.
Setting Printer Driver

To manage the number of jobs to be printed from the PC on the network, you need configure the following settings by
using the printer driver on the PC.

NOTE
the printer driver.
3 Click [Administrator] on the [Device Settings] tab.

1 Select [Job accounting] on the [Job Accounting] tab.
2 Set the Account ID.

[Use specific account ID]: Enter the Account ID. Printing will be performed using the entered
Account ID.
[Prompt for account ID]: A screen for entering the Account ID will be displayed when attempting a
printing. The Account ID must be entered each time a printing is attempted.
[Prompt for account ID and validate]: A screen for entering the Account ID will be displayed when
attempting a printing. The Account ID stored in the Account ID list needs to be entered. The Account
ID must be entered each time a printing is attempted.
[Display account ID list]: The Account ID list is displayed when printing. The Account ID to be used
needs to be selected from the list.
3 Click [OK].
NOTE
For other settings of job accounting, refer to Printer Driver User Guide.
9-41

Job Accounting for Scan Using TWAIN

The number of jobs scanned by using TWAIN can be managed by Job Accounting.

To manage the number of jobs scanned by using TWAIN, you need to configure the following settings by using the
TWAIN Driver on the computer.

NOTE
In Windows 8, select [Search] in charms, [Apps], and then [TWAIN Driver Setting].
2 Click [Edit].

1 Click [User Authentication Settings].
2 Select the checkbox beside [Account], and enter the account ID.
3 Click [OK].
9-42

Job Accounting for Scan Using WIA

The number of jobs scanned by using WIA can be managed by Job Accounting.
Setting WIA Driver

To manage the number of jobs scanned by using WIA, you need to configure the following settings by using the WIA
Driver on the computer.

screen appears.
NOTE
In Windows 8, click [Search] in charms, and then [Settings], and enter "Scanner" in the
search box. Click [View scanners and cameras] in the search list then the Scanners
1 2
2 Configure WIA Driver.

1 Select the checkbox beside [Account ID] on the [Settings] tab, and enter the Account ID.
2 Click [OK].
9-43

Job Accounting for the FAX Transmitted from a

Computer
The number of FAX jobs transmitted from the computer can be managed by Job Accounting.
NOTE
FAX functions are available only on products with the fax function installed.
Setting FAX Driver

To manage the number of FAX jobs transmitted from the computer, you need to configure the following settings by using
the FAX Driver on the computer.

NOTE
2 Right click the name of the machine to be used as the FAX Driver and select [Printing
preferences] from the resulting pull-down menu.
3 Click [FAX TX Setting] in the [Printing Preferences] window.

1 Select [Job Accounting] on the [Authentication] tab.
2 Set the Job Accounting.

[Use Specific Account ID]: Enter the Account ID. Transmission will be performed using the entered
Account ID.
[Prompt for Account ID]: A screen for entering the Account ID will be displayed when attempting a
transmission. The Account ID must be entered each time a transmission is attempted.
3 Click [OK].
9-44

User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting
Configuring Job Accounting

Default Setting
Set the defaults for job accounting. To configure the settings, select the item in Default Setting and press the setting
item.
User Login/Job Accounting Job Accounting Settings Default Setting
Item Description
Apply Limit This specifies how the machine behaves when the counter has reached the limit of restriction.
The table below describes the action taken.
Value
Immediately: Job stops when the counter reaches its limit.
Subsequently: Printing/scanning of the job continues but the subsequent job will be
rejected.
Alert Only: Job continues while displaying an alert message.
Copy/Print Count You can select how the copying and printing page counts are shown - either the total of both or
each of copying and printing individually (Split). The selection may influence restriction on the
count and count method. For details, refer to Restricting the Use of the Machine (page 9-37)
and Print Accounting Report (page 9-47).
Value: Total, Individual
Counter Limit When you add a new account, you can change the default restrictions on the number of sheets
used. You can set any number from 1 to 9,999,999.
The items that can be set differ depending on whether [Split] or [Individual] is selected for
[Copy/Print Count].
[Individual] selected for Copy/Printer Count
Copy (Total) Sets the default restriction on the number of sheets used for copying.
Printer (Total) Sets the default restriction on the number of sheets used for printing.
Scan (Others) Sets the default restriction on the number of sheets used for scanning (excludes copying).
FAX Transmission*1 Sets the default restriction on the number of sheets used for sending faxes.
[Total] selected for Copy/Printer Count
Print (Total) Sets the default restriction on the total number of sheets used for copying and printing.
Scan (Others) Sets the default restriction on the number of sheets used for scanning (excludes copying).
FAX Transmission*1 Sets the default restriction on the number of sheets used for sending faxes.
9-45

Counting the Number of Pages Printed

This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A
new count can also be started after resetting the count data which was stored for a certain period of time.
Total Accounting
User Login/Job Accounting Job Accounting Settings
Each Job Account
Total Accounting
This counts the number of pages for all accounts and resets the counts for those accounts together at the same time.
Each Job Account

This counts the number of pages for each account and resets the counts by account. When checking Each Job
Accounting, select the account for which you want to check the count.
Types of the counts are as follows.
Item Descriptions
Printed Pages Displays the number of pages copied and printed, and the total number of pages used. You can
also use [FAX]*1, [by Duplex] and [by Combine] to check the number of pages used.
Copy (Total) Displays the number of pages copied.
Printer (Total) Displays the number of pages printed.
Copy/Print. (Total) Displays the total number of pages used for copying and printing.
FAX*1 Displays the number of pages received.
Total Displays the total number of pages used.
by Duplex Displays the number of pages printed in [1-sided] mode, [2-sided] mode, and the total pages in
both modes.
by Combine Displays the number of pages printed in [None] (no Combine) mode, [2 in 1] mode, [4 in 1]
mode, and the total pages in both modes.
Scanned Pages Displays the number of pages scanned for copying, faxing and other functions, as well as the
total number of pages scanned.
FAX TX Pages*1 Displays the number of pages faxed.
FAX TX Time*1 Displays the total duration of FAX transmissions.
Counter Reset Resets the counter.

Press [Yes] in the confirmation screen.
9-46

Print Accounting Report

The total pages counted of all relevant accounts can be printed as an accounting report.
Reports have different formats depending on how the count of copiers and printers is administered.
When "Individual" is selected for Managing the Copy/Printer Count
ACCOUNT. REPORT
Use the procedure below to print a job accounting report.
1 Prepare paper.
Check that A4 or Letter paper is loaded in the cassette.


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
9-47

3 Print the report.

1 Press [Print Accounting Report].
2 Press [Yes] on the screen to confirm the printing.

Accounting report is printed.
9-48

User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting
Using Job Accounting

This section explains procedures while setting job accounting.
Login/Logout
If job accounting is enabled, an account ID entry screen appears each time you use this machine.
Use the procedure below to login and logout.
Login
1 In the screen below, enter the account ID using the numeric keys and press [Login].
Enter the account ID. 10:10
Enter the account ID.
1 ********
Check
Counter
Login 2
NOTE
• If you entered a wrong character, press the [Clear] key and enter the account ID again.
• If the entered account ID does not match the registered ID, a warning beep will sound
and login will fail. Enter the correct account ID.
• By pressing [Check Counter], you can refer to the number of pages printed and the
number of pages scanned.
When the screen to enter the login user name and password appears
If user login administration is enabled, the screen to enter the login user name and password
appears. Enter a login user name and password to login. (Refer to Adding a User (Local User
List) on page 9-5.) If the user has already registered the account information, the account ID
entry would be skipped. (Refer to Adding a User (Local User List) on page 9-5.)
2 Proceed to complete the rest of the steps.
Logout
When the operations are complete, press the [Authentication/Logout] key to return to the account ID entry screen.
Job Accounting on a PC
If the following account ID entry screen appears on your computer, enter the assigned Account ID and then click [OK].
9-49

User Authentication and Accounting (User Login, Job Accounting) > Unknown ID Job
Unknown ID Job
This specifies the behavior for handling the jobs sent with unknown or unsent login user names or User ID. If the User
Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown.
The setting items are as follows.
Item Descriptions
Permit The job is permitted to be printed.
Reject The job is rejected (not printed).


System Menu
Internet
2
4/5

1
Close
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Press [Unknown ID Job].

Press [Permit] or [Reject].
9-50

10 Troubleshooting
Regular Maintenance ....................................................................................................................................... 10-2
Cleaning ................................................................................................................................................. 10-2
Toner Container Replacement ............................................................................................................... 10-5
Waste Toner Box Replacement ............................................................................................................. 10-8
Troubleshooting ............................................................................................................................................. 10-10
Solving Malfunctions ............................................................................................................................ 10-10
Responding to Messages .................................................................................................................... 10-15
Adjustment/Maintenance ..................................................................................................................... 10-25
Clearing Paper Jams ........................................................................................................................... 10-26
10-1

Troubleshooting > Regular Maintenance
Regular Maintenance
Cleaning
Clean the machine regularly to ensure optimum printing quality.
CAUTION
For safety, always unplug the power cord before cleaning the machine.
Glass Platen
Wipe the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild
detergent.
IMPORTANT
Do not use thinner or other organic solvents.
Slit Glass
When using the document processor, clean the slit glass surface and the reading guide with the dry cloth.
IMPORTANT
Do not use water, soap or solvents for cleaning.
NOTE
Dirt on the slit glass or the reading guide may cause black streaks to appear in the output.
10-2

Registration Roller
Transfer roller
(Black)
IMPORTANT
Be careful not to touch the black transfer roller and brown transfer belt during
cleaning as this may adversely affect print quality.
10-3

Vents
Use a lint free cloth to clean dust and dirt away from the vents.
10-4

Toner Container Replacement

When toner runs low, "Toner is low. (Replace when empty.)" appears in the touch panel. Make sure you have a new
toner container available for replacement.
When the touch panel displays "Toner is empty.", replace the toner.
NOTE
• For the toner container, always use a genuine toner container. Using a toner container that is not genuine may
cause image defects and product failure.
• The memory chip in the toner container of this product stores information necessary for improving customer
convenience, operation of the recycling system for used toner containers, and planning and development of new
products. The stored information does not include information that makes it possible to identify individuals, and is
only used anonymously for the above purposes.
CAUTION
10-5

NOTE
When removing the toner container from the machine, lift up the right hand side first.
IMPORTANT
Do not touch the points shown below.
10-6

NOTE
• If the front cover does not close, check that the new toner container is installed correctly (in step 7).
• Return the exhausted toner container and waste toner box to your dealer or service representative. The collected
toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
10-7

Waste Toner Box Replacement

When the touch panel shows "Waste toner box is full.", immediately replace the waste toner box.
CAUTION
10-8

NOTE
Return the exhausted toner container and waste toner box to your dealer or service representative. The collected
toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
10-9

Troubleshooting > Troubleshooting
Troubleshooting
Solving Malfunctions
The table below provides general guidelines for problem solving.
If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following
pages. If the problem persists, contact your Service Representative.
NOTE
When contacting us, the serial number will be necessary. To check the serial number, refer to Display for Device
Information on page 3-8.
Reference
Symptom Checkpoints Corrective Actions
Page
An application does not Is the Auto Panel Reset time short? Set the Auto Panel Reset time to 30 page 8-37
start. seconds or more.
The screen does not Check the power cord. Connect both ends of the power cord page 2-7
respond when the main securely.
power switch is turned on.
Pressing the [Start] key Is there a message on the screen? Determine the appropriate response to page 10-15
does not produce copies. the message and respond accordingly.
Is the machine in Sleep mode? Press any key on the operation panel to page 2-15
recover the machine from Sleep mode.
Blank sheets are ejected. Are the originals loaded correctly? When placing originals on the platen, page 5-2
place them face-down and align them
with the original size indicator plates.
When placing originals in the document page 5-3

processor, place them face-up.
― Check that the settings of the ―

application software.
Printouts are totally too light. Is the paper damp? Replace the paper with new paper. page 3-12
Have you changed the density? Select appropriate density level. page 6-11
page 8-40
Is the toner distributed evenly within the Shake the toner container from side to page 10-5
toner container? side several times.
Is EcoPrint mode enabled? Disable [EcoPrint] mode. page 6-12
― Run [Drum Refresh]. page 10-25
― Make sure the paper type setting is page 8-14

correct for the paper being used.
Printouts are too dark even Have you changed the density? Select appropriate density level. page 6-11
though the background of page 8-40
the scanned original is white.
10-10

Reference
Page
Copies have a moire pattern Is the original a printed photograph? Set the original image to [Photo]. page 6-11
(dots grouped together in
patterns and not aligned
uniformly).
Texts are not clearly printed. Did you choose appropriate image Select appropriate image quality. page 6-11
quality for the original?
Black or color dots appear on Is the inside of the document processor Clean the inside of the document page 10-2
the white background when or the glass platen dirty? processor or the glass platen.
white original is scanned.
Printouts have vertical lines. Is the slit glass dirty? Clean the slit glass. page 10-2
Printouts are fuzzy. Is the machine being used in conditions Use in an environment that has suitable ―
of very humid, or humidity or humidity.
temperature rapidly changes?
Images are skewed. Are the originals loaded correctly? When placing originals on the platen, align page 5-2
them with the original size indicator plates.
When placing originals in the document page 5-3

processor, align the original width guides
securely before placing the originals.
Is the paper loaded correctly? Check the position of the paper width page 3-14
guides. page 3-18
Paper often jams. Is the paper loaded correctly? Load the paper correctly. page 3-14
page 3-18
Is the paper of the supported type? Is it Remove the paper, turn it over, and page 3-14
in good condition? reload it.
Is the paper curled, folded or wrinkled? Replace the paper with new paper. page 3-14
Are there any loose scraps or jammed Remove any jammed paper. page 10-26
paper in the machine?
10-11

Reference
Page
2 or more sheets are ― Load the paper correctly. page 3-14
overlaps when ejected. page 3-18
(multi feed)
Printouts are wrinkled. Is the paper loaded correctly? Load the paper correctly. page 3-14
page 3-18
Is the paper damp? Replace the paper with new paper. page 3-14
Printouts are curled. Is the paper damp? Replace the paper with new paper. page 3-14
Cannot print. Is the machine plugged in? Plug the power cord into an AC outlet. ―
Is the machine powered on? Turn on the power switch. page 2-8
Are the printer cable and network cable Connect the correct printer cable and page 2-6
connected? network cable securely.
Was the machine powered on before the Power on the machine after connecting ―
printer cable was connected? the printer cable.
Is the print job paused? Resume printing. page 7-4
Cannot print with USB Is the USB host blocked? Select [Unblock] in the USB host page 8-34
memory. settings.
USB memory not
― Check that the USB memory is securely ―
recognized.
plugged into the machine.
Dirt on the top edge or back Is the interior of the machine dirty? Clean the interior of the machine. page 10-3
of the paper.
Part of the image is ― Press the [System Menu/Counter] key, ―

periodically faint or shows [Adjustment/Maintenance], [Service
white lines. Setting], [MC] and decrease the
adjustment value. Decrease the
adjustment value 1 level at a time from
the current value. If there is no
improvement after the value is
decreased by 1 level, decrease by 1
level again. If there is still no
improvement, return the setting to the
original value.
10-12

Reference
Page
Irregular horizontal lines ― Press the [System Menu/Counter] key, ―
appear in the image. [Adjustment/Maintenance], [Service
Setting], [MC] and decrease the
adjustment value. Decrease the
decreased by 1 level, decrease by 1
level again. If there is still no
improvement, return the setting to the
original value.
The altitude is 1500 m or ― Press the [System Menu/Counter] key, ―

higher and irregular [Adjustment/Maintenance], [Service
horizontal white lines appear Setting], [Altitude Adjustment] and then
in the image. select [High 1]. If there is still no
improvement, change the value to
[High 2].
The altitude is 1500 m or ― Press the [System Menu/Counter] key, ―

higher and dots appear in [Adjustment/Maintenance], [Service
the image. Setting], [Altitude Adjustment] and then
select [High 1]. If there is still no
improvement, change the value to
[High 2].
Print on the back of the ― Set [Prevent Bleed-through] to [On]. page 6-14
sheet is visible on the front. page 8-16
The previous image remains ― Press the [System Menu/Counter] key, ―

and lightly printed. [Adjustment/Maintenance], [Service
Setting], [MC] and increase the
adjustment value. Increase the
increased by 1 level, increase by 1 level
again. If there is still no improvement,
return the setting to the original value.
10-13

Reference
Page
Cannot send via SMB. Is the network cable connected? Connect the correct network cable page 2-6
securely.
Have the network settings for the Configure the TCP/IP settings properly. page 8-27
equipment been configured properly?
Have the folder sharing settings been Check sharing settings and access ―
configured properly? privileges under the folder properties.
Has the SMB protocol been set to [On]? Set the SMB protocol setting to [On]. page 5-26
Has [Host Name] been entered Check the name of the computer to page 5-26
properly? *1 which data is being sent.
Has [Path] been entered properly? Check the share name for the shared page 5-26
folder.
Has [Login User Name] been entered Check the domain name and login user page 5-26
properly? *1 *2 name.
Has the same domain name been used for Delete the domain name and backslash page 5-26
[Host Name] and [Login User Name]? ("¥") from [Login User Name].
Has [Login Password] been entered Check the login password. page 5-26
properly?
Have exceptions for Windows Firewall Configure exceptions for Windows page 3-31
been configured properly? Firewall properly.
Do the time settings for the equipment, Set the equipment, domain server, and ―
domain server, and data destination data destination computer to the same
computer differ? time.
Is the screen displaying Send error? Refer to Responding to Send Error. page 10-23
Cannot send via the e-mail. Is the E-mail send size limit set in the Check the limit value is entered to "E- page 2-41
SMTP server registered on the mail Size Limit" of [E-mail] setting in
machine? Command Center RX and change the
value as necessary.
*1 You can also enter a full computer name as the host name (for example, pc001.abcdnet.com).
*2 You can also enter login user names in the following formats:
Domain_name/user_name (for example, abcdnet/james.smith)
User_name@domain_name (for example, james.smith@abcdnet)
10-14

Responding to Messages
If the touch panel or the computer displays any of these messages, follow the corresponding procedure.
NOTE
When contacting us, the serial number will be necessary. To check the serial number, refer to Display for Device
Information on page 3-8.
Reference
Message Checkpoints Corrective Actions
Page
Activation error. ― Turn the power switch off and on. If ―
the error exists, contact
administrator.
Add the following paper Does the selected paper size Press [Continue] to continue —
in cassette #. matches the paper size loaded in printing.
the specified paper source? Press [Cancel] to cancel the job.
Is the indicated cassette out of Load paper. page 3-12

paper? Press [Paper Selection] to select
the other paper source. Press
[Continue] to print on the paper in
the currently selected paper source.
Add the following paper Does the selected paper size Press [Continue] to continue —
in the multi purpose tray. matches the paper size loaded in printing.
the specified paper source? Press [Cancel] to cancel the job.
Is the indicated cassette out of Load paper. page 3-18

paper? Press [Paper Selection] to select
the other paper source. Press
[Continue] to print on the paper in
the currently selected paper source.
Reference
Page
Box is not found. ― The specified box cannot be found. —
Job is canceled. Press [End].
Box limit exceeded.*1 Is [End] displayed on the screen? The specified box is full, and no —
further storage is available; Job is
canceled. Press [End]. Try to
perform the job again after printing
or deleting data from the box.
*1 When Auto Error Clear is set to [On], processing resumes automatically after a set amount of time elapses. For details
on Auto Error Clear, refer to Auto Error Clear on page 8-39.
10-15

Reference
Page
Cannot connect to — Set machine time to match the page 2-11
Authentication Server.*1 server's time.
— Check the domain name. page 9-2
— Check the domain name. page 9-2
— Check the connection status with —

the server.
Cannot connect to — Check the connection status with —

Server. the server.
Cannot duplex print on Did you select a paper size/type Press [Paper Selection] to select page 6-18
the following paper.*1 that cannot be duplex printed? the available paper. Press
[Continue] to print without using
Duplex function.
Cannot print the — Only one copy is available. Press —

specified number of [Continue] to continue printing.
copies.*1 Press [Cancel] to cancel the job.
The machine may reproduce the
same originals by arranging the
following settings:
• Uncheck [RAM Disk] in the
[Device Settings] tab of the
printer's properties.
NOTE
If you unchecked the [RAM Disk],
check the [RAM Disk] again after
the printing is completed. If not,
print speed may be reduced.
Cannot process this ― This job is canceled because it is ―

job.*1 restricted by User Authorization or
Job Accounting. Press [End].
Cassette is not installed. ― Cannot feed paper. Set the cassette ―

indicated on the screen.
Check the envelope Does the envelope lever setting Match the paper type and the page 3-20
switch. match the paper type? envelope lever position.
Check the document Is the document processor open? Close the document processor. ―
processor.
Check the toner — The toner container is not installed page 10-5
container. correctly. Set it correctly.
Reference
Page
Error occurred at ― Remove the indicated cassette. ―
cassette #. Press [Next >] to follow the
instructions.
10-16

Reference
Page
Failed to specify Job — Failed to specify Job Accounting —
Accounting.*1 when processing the job externally.
The job is canceled. Press [End].
Failed to store job — The job is canceled. Press [End]. —

retention data. Insufficient free space in the Job
Box. Try to perform the job again
after printing or deleting data from
the Job Box.
Reference
Page
Incorrect account ID.*1 — The account ID was incorrect when —
processing the job externally. The
job is canceled. Press [End].
Incorrect box password. — The box password was incorrect —

when processing the job externally.
The job is canceled. Press [End].
Incorrect Login User — The login user name or password —

Name or Password.*1 was incorrect when processing the
job externally. The job is canceled.
Press [End].
Inner tray is full of paper. — Remove paper from the inner tray. —
Press [Continue] to resume printing.
Press [Cancel] to cancel the job.
Reference
Page
Job Accounting Is the acceptable printing count The printing count exceeded the ―
restriction exceeded. restricted by Job Accounting acceptable count restricted by Job
exceeded? Accounting. Cannot print any more.
This job is canceled. Press [End].
Reference
Page
KPDL error. *1 ― PostScript error has occurred. The ―
job is canceled. Press [End].
10-17

Reference
Page
Machine failure. ― Internal error has occurred. Make a ―
note of the error code displayed on
the screen, and contact your
Service Representative.
Maximum number of Is the acceptable scanning count Only one copy of the scanned —
scanned pages. exceeded? pages is available. Press [Continue]
to print, send or store the scanned
pages. Press [Cancel] to cancel
printing, sending or storing.
Memory card error. ― An error has occurred on the —
memory card. Job is canceled.
Press [End].
04: Insufficient space on the
memory card to complete this
operation. Move data or delete
unneeded data.
Memory is full.*1 — The process cannot be performed —
due to insufficient memory. The job
is canceled. Press [End].
following setting:
• Decrease [Image Quality] of
[File Format].
— Unable to continue the job as the —
memory is used up. Press
[Continue] to print the scanned
pages. The print job cannot be
processed completely. Press
[Cancel] to cancel the job.
following settings:
• Select [On] of RAM Disk Setting
in System Menu, and then
decrease the RAM disk size.
• Select [Printer Priority] of
Optional Memory in System
Menu.
NOTE
Before changing the RAM Disk
Setting or Optional Memory setting,
contact your administrator.
10-18

Reference
Page
Paper jam. ― If a paper jam occurs, the machine page 10-26
will stop and the location of the jam
will be indicated on the screen.
Leave the machine on and follow
the instruction to remove the
jammed paper.
Performing Drum — The machine is under the —

Refresh... adjustment to maintain its quality.
Please wait.
Print overrun. — Warning. Low printer memory. The —

job was paused. Re-starting the job.
Press [Continue].
Reference
Page
RAM disk error. ― An error has occurred on the RAM ―
disk. Job is canceled. Press [End].
The possible error codes and their
descriptions are as follows.
04: Insufficient space on the RAM
disk. If the optional RAM dis is
installed, increase the RAM disk
size by changing RAM Disk Setting
in System Menu.
NOTE
The range of RAM disk size can be
increased by selecting [Printer
Priority] in Optional Memory.
Removable memory Is writing to a removable memory An error occurred in the removable ―

error. prohibited? memory. The job stopped. Press
[End].
01: Connect a removable memory
that can be written to.
― An error occurred in the removable ―

memory. The job stopped. Press
[End].
01: The amount of data that can be
saved at once has been exceeded.
Turn the power OFF/ON. If the error
still occurs, the removable memory
is not compatible with the machine.
Use the removable memory
formatted by this machine. If the
removable memory cannot be
formatted, it is damaged. Connect a
compatible removable memory.
10-19

Reference
Page
Removable Memory is ― Job is canceled. Press [End]. ―
full.*1 Insufficient free space in the
removable memory. Delete
unnecessary files.
Remove originals in the Are there any originals left in the Remove originals from the ―
document processor. document processor? document processor.
Replace all originals and — Remove originals from the —

press [Continue]. document processor, put them back
in their original order, and place
them again. Press [Continue] to
resume printing. Press [Cancel] to
cancel the job.
Replace MK. — Replacement of the parts in the —

maintenance kit is necessary at
every 300,000 pages (ECOSYS
M3040idn/ECOSYS M3540idn) or
500,000 pages (ECOSYS
M3550idn/ECOSYS M3560idn) of
printing and requires professional
servicing. Contact your Service
Representative.
Running security — Running security function. Please —

function... wait.
10-20

Reference
Page
Scanner memory is — Scanning cannot be performed due —
full.*1 to insufficient memory of scanner.
Only one copy of the scanned
pages is available. Press [Continue]
to print, send or store the scanned
pages. Press [Cancel] to cancel the
printing job.
following settings:
• Reduce the number of originals
to be scanned at once.
Furthermore, the machine may
reproduce the same originals by
arranging the following settings:
• Select [Copy Priority] of Optional
Memory in System Menu.
NOTE
Before changing the Optional
Memory setting, contact your
administrator.
Send Error.*1 — An error has occurred during page 10-23

transmission. The job is canceled.
Press [End].
Refer to Responding to Send Error
for the error code and corrective
actions.
SSD error. — An error has occurred on SSD. Job —

is canceled. Press [End].
01: The amount of data that can be
saved at once has been exceeded.
Turn the power OFF/ON. If the error
still occurs, divide the file into
smaller files. If the error occurs after
the file is divided, the specified file
may be damaged. Delete the file.
04: Insufficient space on SSD to
complete this operation. Move data
or delete unneeded data.
05: The specified file may be
deleted.
System error. — System error has occurred. Follow —

the instructions on the screen.
10-21

Reference
Page
The cover is open. Is the top cover of the document Close the document processor ―
processor open? cover.
Is there any cover which is open? Close the cover indicated on the
screen.
The manufacturer Is the installed toner container our We will not be liable for any damage ―
assumes no own brand? caused by the use of third party
responsibility for supplies in this machine. If you want
damage caused by a to continue, press [Next].
non-genuine toner.
The slit glass requires — Clean the slit glass using the page 10-2
cleaning. cleaning cloth supplied with a soft
cloth.
This memory is not Is the removable memory formatted Perform [Format] on this machine. page 7-13
formatted. by this machine?
This user account is — Contact administrator. ―

locked out. Job is canceled. Press [End].
Toner is empty. — Replace the toner container. page 10-5
Toner is low. (Replace — It is almost time to replace the toner ―

when empty.) container. Obtain a new toner
container.
Reference
Page
Unknown Toner Does the installed toner container's Install the specified container. —
Installed. PC regional specification match the
machine's?
Reference
Page
Warning low memory. — Cannot start the job. Try again later. —
Waste toner box is full. Is the waste toner box full? Replace the waste toner box. page 10-8
Waste toner box is not — The waste toner box is not installed page 10-8
installed. correctly. Set it correctly.
Reference
Page
You cannot use this box. — You cannot use the specified box. —
Job is canceled. Press [End].
10-22

Responding to Send Error
Error Reference
Message Corrective Actions
Code Page
1102 Failed to send via SMB. Check the SMB settings. —
• Login user name and login password
NOTE
If the sender is a domain user, specify the domain
name.
• Host name
• Path
Failed to send the e-mail. Check the following on the Command Center RX. —
• SMTP login user name and login password
• POP3 login user name and login password
• E-mail size limit
Failed to send via FTP. Check the FTP settings. —

NOTE
name.
• Path
• Folder share permissions of the recipient
1103 Failed to send via SMB. Check the SMB settings. page 5-26
NOTE
name.
• Path
• Folder share permissions of the recipient
1132 Failed to send the e-mail. Check the following of the SMTP server. page 2-34
• Is SMTP over SSL available?
• Is the encryption available?
Failed to send via FTP. Check the following of the FTP server. page 2-34
• Is FTPS available?
• Is the encryption available?
10-23

Error Reference
Message Corrective Actions
Code Page
2101 Failed to send via SMB. Check the network and SMB settings. —
• The network cable is connected.
• The hub is not operating properly.
• The server is not operating properly.
• Host name and IP address
• Port number
Failed to send via FTP. Check the network and FTP settings. —
• Host name and IP address
• Port number
Failed to send the e-mail. Check the network and Command Center RX. —
• POP3 server name of the POP3 user
• SMTP server name
2102 Failed to send via FTP. Check the network. —

2103 • The network cable is connected.
Check the following of the FTP server. —

• Is FTP available?
Failed to send the e-mail. Check the network. —

2201 Failed to send the e-mail. Check the network. —

2202 Failed to send via FTP. • The network cable is connected.
2203 Failed to send via SMB. • The hub is not operating properly.
2231 • The server is not operating properly.
3101 Failed to send the e-mail. Check the authentication methods of both the sender —
and the recipient.
Failed to send via FTP. Check the network. —

10-24

Adjustment/Maintenance
Drum Refresh
Remove image blur and white dots from the printout.
NOTE
Drum Refresh cannot be performed while printing. Execute Drum Refresh after the printing is done.

2 Press [ ], [Adjustment/Maintenance], [ ] and then [Drum Refresh].
2 Perform the drum refresh.

Press [Start] to perform Drum Refresh.
10-25

Clearing Paper Jams

If a paper jam occurs, the touch panel will display "Paper Jam." and the machine will stop. Refer to these procedures to
remove the jammed paper.
Jam Location Indicators

10:10
Paper jam.
Open cassette 1 and

Shows the location remove paper.
Set cassette 1. Shows the removal
of a paper jam. procedure.
JAM 0501 1/2
< Back Next >
Shows the next step.
Shows the previous step.
If a paper jam occurs, the location of the jam will be displayed on the touch panel as well as the clearing instructions.
10:10
F
Paper jam.
Open cassette 1 and

remove paper.
Set cassette 1.
A
JAM 0501 1/2 D
< Back Next > E
B
C
B
Paper Jam Location Indicator Paper Jam Location Reference Page

A Multi Purpose Tray page 10-27
B Cassettes 1 to 5 page 10-28
C Duplex Unit page 10-29
D Inside the Machine page 10-30
E Inner Tray / Inside Rear Cover page 10-31
F Document Processor page 10-32
After you remove the jam, the machine will warm up again and the error message will be cleared. The machine resumes
with the page that was printing when the jam occurred.
10-26

Precautions with Paper Jams

• Do not reuse jammed papers.
• If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of
paper left in the machine could cause subsequent jamming.
CAUTION
The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting
burned.
Multi Purpose Tray
10-27

Cassettes 1 to 5
Procedures for handling a paper jam in Cassettes 1 to 5 are all the same. This section explains procedures using
Cassette 1 as an example.
10-28

Duplex Unit
10-29

Inside the Machine
If the jammed paper appears to be pinched by rollers, pull it along the normal running direction
of the paper.
If you cannot find a paper jam, try checking inside the rear of the printer. Refer to Inner Tray /
Inside Rear Cover on page 10-31.
10-30

Inner Tray / Inside Rear Cover
If you cannot find a paper jam, try checking inside the rear of the machine.
CAUTION
The fixing unit is extremely hot. Take sufficient care when working in this area, as
there is a danger of getting burned.
10-31

Document Processor
10-32

10-33

11 Appendix
Optional Equipment .......................................................................................................................................... 11-2
Overview of Optional Equipment ............................................................................................................ 11-2
Optional Applications ............................................................................................................................ 11-10
Character Entry Method .................................................................................................................................. 11-12
Entry Screens ....................................................................................................................................... 11-12
Entering Characters .............................................................................................................................. 11-14
Paper .............................................................................................................................................................. 11-15
Basic Paper Specifications ................................................................................................................... 11-15
Choosing the Appropriate Paper .......................................................................................................... 11-16
Special Paper ........................................................................................................................................ 11-19
Specifications .................................................................................................................................................. 11-23
Common Functions ............................................................................................................................... 11-23
Copy Functions ..................................................................................................................................... 11-25
Printer Functions ................................................................................................................................... 11-25
Scanner Functions ................................................................................................................................ 11-26
Document Processor ............................................................................................................................ 11-26
Paper Feeder (500-sheet) (Option) ...................................................................................................... 11-27
Glossary .......................................................................................................................................................... 11-28
11-1

Appendix > Optional Equipment
Optional Equipment
Overview of Optional Equipment
The following optional equipment is available for the machine.
(3) Card Authentication Kit(B)
(1) PF-320
(5) SD Memory Card

SDHC Memory Card
(2) PT-320
(ECOSYS M3550idn/
ECOSYS M3560idn only)
(4) Expansion Memory
Software option
(9) Data Security kit(E)
(10) UG-33 (6) HD-6/HD-7 (7) IB-50 (8) IB-51
(11) USB Keyboard
11-2

(1) PF-320 "Paper Feeder (500-sheet x1)"

Up to four additional cassettes identical to the machine's cassettes can be installed in the machine. Paper capacity and
loading method are the same as the standard cassettes. Refer to Loading in the Cassettes on page 3-14 for loading
paper.
(2) PT-320 "Rear Tray" (ECOSYS M3550idn/ECOSYS M3560idn only)

Use the faceup output tray when you wish paper to be stacked with the printed side facing up (reverse order). The rear
tray can only be used for printing from a PC.
Installing the Rear Tray
1 Install the paper stopper according to the size of paper to be used.
2 Install the rear tray on the rear of the machine.
(3) Card Authentication Kit(B) "Card Authentication Kit"

User login administration can be performed using ID cards. To do so, it is necessary to register ID card information on
the previously registered local user list. For more information about how to register this information, refer to the Card
Authentication Kit(B) Operation Guide.
11-3

(4) "Expansion Memory"

The machine can perform the more multiple jobs simultaneously by adding more memories. You can increase the
machine's memory up to 2,048 MB by plugging in the optional memory modules (512 MB, 1,024 MB).
Precautions for Handling the Memory Modules
To protect electronic parts, discharge static electricity from your body by touching a water pipe (faucet) or other large
metal object before handling the memory modules. Or, wear an antistatic wrist strap, if possible, when you install the
memory modules.
Installing the Memory Modules
1 Power off the machine and unplug the power cord.
2 Remove the covers.
3 Remove the memory module from its package.
4 With the memory connection terminal pointing toward the socket, align the cut-out part with
the socket terminal and insert directly in at an angle.
IMPORTANT
Before inserting a memory module in the machine, make sure that the machine is
switched off.
5 Carefully press the inserted memory down and into the machine.
6 Reinstall the covers.
11-4

Removing the Memory Module

To remove a memory module, remove the right cover and the memory slot cover from the machine. Then, carefully push
out the two socket clamps. Ease the memory module out of the socket to remove.
Verifying the Expanded Memory

To verify that the memory module is working properly, test it by printing a status page.
Report (page 8-6)
(5) "SD/SDHC Memory Card"

An SD/SDHC memory card is useful for storing fonts, macros, and overlays. The machine is equipped with a slot for an
SDHC memory card with a maximum size of 32 GB, and an SD memory card with a maximum size of 2 GB.
Reading the SD/SDHC Memory Card

Once inserted in the machine’s slot, the contents of the SD/SDHC memory card can be read from the operation panel or
automatically when you power on or reset the machine.
Installing and Formatting the SD/SDHC Memory Card

To use an unused SD/SDHC memory card, you must first use the machine to format the SD/SDHC memory card.
2 Open the rear cover and remove the two covers.
11-5

3 Remove the cover.
4 Insert the SD/SDHC memory card into the SD/SDHC memory card slot.
5 Replace the covers and close the rear cover.
6 Insert the power cord into the socket and turn on the power switch.
7 Format the SD/SDHC memory card from the operation panel. For the procedure for
formatting, refer to Format SD Card on page 8-19.
11-6

(6) HD-6/HD-7 "SSD"

With SSD installed in the machine, received data can be rasterized and stored on this SSD. This enables high-speed
printing of multiple copies using an electric sort function. Also, you can use the Document Box functions. For details,
refer to What is Document Box? on page 5-41.
Installing SSD
2 Open the rear cover and remove the two covers.
3 Remove the cover.
11-7

4 Insert straight into the Option Interface Slot.
5 Fix it with the (2) screws.
6 Replace the covers and close the rear cover.
7 Insert the power cord into the socket and turn on the power switch.
11-8

(7) IB-50 "Network Interface Kit"

The Network Interface Kit provides a high-speed connection for the Gigabit-per-second interface. Settings are possible
for a variety of OS and network protocols. For details, refer to IB-50 User’s Manual.
The installation method is the same as for SSD. Refer to HD-6/HD-7 "SSD" on page 11-7.
(8) IB-51 "Wireless Network Interface Kit"

This is a wireless LAN interface card which supports the wireless LAN specifications IEEE802.11n (Max 300 Mbps) and
11 g/b. With the utilities supplied, settings are possible for a variety of OS and network protocols. For details, refer to IB-
51 User’s Manual.
The installation method is the same as for SSD. Refer to HD-6/HD-7 "SSD" on page 11-7.
(9) Data Security Kit(E) "Data Security Kit"

The Data Security Kit overwrites all unnecessary data in the storage area so that it cannot be retrieved. The Data
Security Kit encrypts data before storing it in the SSD. It guarantees higher security because no data cannot be decoded
by ordinary output or operations.
(10) UG-33 "ThinPrint Option"

This application allows print data to be printed directly without a print driver.
(11) USB Keyboard "USB Keyboard"

A USB keyboard can be used to enter information into the text fields on the operation panel. A special mount is also
available to install the keyboard on the MFP. Please contact your dealer or service representative for information on
keyboards that are compatible with your MFP before you purchase one.
11-9

Optional Applications
Overview of the Applications
The applications listed below are installed on this machine.
Application
Data Security Kit
Card Authentication Kit
ThinPrint Option*1
*1 This can be used on a trial basis for a limited time.
NOTE
• Restrictions such as the number of times the application can be used during the trial period differ depending on the
application.
• If you change the date/time while using the trial version of an application, you will no longer be able to use the
application.
Starting Application Use

Use the procedure below to start using an application.

2 Press [ ], [System/Network], [ ] and then [Optional Function].
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Select the desired application and press [Activate].

4 Press [Official] and enter a license key.

Some applications do not require you to enter a license key. If the license key entry screen does not
appear, go to Step 5.
To use the application as a trial, press [Trial] without entering the license key.
11-10

NOTE
Icons of activated application are displayed in the Home screen.
Checking Details of Application

Use the procedure below to check the details of application.

2 Press [ ], [System/Network], [ ] and then [Optional Function].
NOTE

ECOSYS M3040idn/ 4000 4000
ECOSYS M3540idn
3 Select the desired application and press [ ].

You can view detailed information on the selected application.
11-11

Appendix > Character Entry Method
Character Entry Method

To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.
NOTE
Keyboard Layout
"QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Press the
[System Menu/Counter] key, [Common Settings] and then [[Keyboard Layout] to choose the desired layout.
"QWERTY" layout is used here as an example. You may use another layout following the same steps.
Entry Screens
Lower-case Letter Entry Screen
3 4 5 6 7
Add - Name
1 Abc Input: 3
Limit: 32
ABC A/a Del.
q w e r t y u i o p
2 a s d f g h j k l 8
@ z x c v b n m . 9
10 11 12
No. Display/Key Description
1 Display Displays entered characters.
2 Keyboard Press the character to enter.
3 [ABC] / [Symbol] Select the characters that are entered. To enter symbols or numbers,
select [Symbol].
4 [A/a] / [a/A] Press to switch between upper case and lower case.
5 Cursor Key Press to move the cursor on the display.
6 [Input] / [Limit] Display Displays maximum number of characters and the number of
characters entered.
7 Delete Key Press to delete a character to the left of the cursor.
8 Space Key Press to insert a space.
9 Enter Key Press to enter a line break.
10 [Cancel] Press to cancel entered characters and return to the screen before
the entry was made.
11 [< Back] Press to return to the previous screen.
12 [OK] / [Next >] Press to save the entered characters and move to the next screen.
11-12

Upper-case Letter Entry Screen
Add - Name
AB Input: 2
Limit: 32
ABC A/a Del.
Q W E R T Y U I O P
A S D F G H J K L
_ Z X C V B N M ~
Number/Symbol Entry Screen
Add - Name
123 Input: 3
Limit: 32
Symbol 䯹 Del.
1 2 3 4 5 6 7 8 9 0
! " # $ % & ' ( ) * 13

+ , - . /
No. Display/Key Description

13 []/[] To enter a number or symbol not shown in the keyboard, press the
cursor key and scroll the screen to view other numbers or symbols to
enter.
11-13

Entering Characters
Follow the steps below to enter ‘List A-1’ for an example.
1 Enter 'List', (space).

Add - Name Add - Name
L 1, 3 Input: 1
Limit: 32
List 8 Input: 5
Limit: 32
4
ABC A/a Del. ABC A/a Del.
Q W E R T Y U
2
I O P q w e r t y u i o 7p
5 6
A S D F G H J K L a s d f g h j k l
_ Z X C V B N M ~ @ z x c v b n m .
Cancel < Back Next > Cancel < Back Next >
To shift from lower case to upper case letters, press [a/A]. To shift from upper case to lower
case letters, press [A/a].
2 Enter 'A-1'.
Add - Name Add - Name
List A 2 Input: 6
Limit: 32
List A-1 Input: 8
Limit: 32
ABC A/a Del.
4 Symbol 䯹 Del.
1 Q W E R T Y U I O P 1 2 3 4 5 6 7 8 9 0
A S D F G H J K L ! " # $ % & ' ( ) *
_ Z X C V B N M ~ + 3, - . /
Cancel < Back Next > Cancel < Back Next >
To enter numbers or symbols, press [ABC] to display [Symbol].
3 Register the characters you entered.

Add - Name
List A-1 Input: 8

Limit: 32
Symbol 䯹 Del.
1 2 3 4 5 6 7 8 9 0
! " # $ % & ' ( ) *
+ , - . /
Press [Next>]. The entered characters are registered.
11-14

Appendix > Paper
Paper
This section explains the paper sizes and types that can be used in the paper source.
For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to Specifications on
page 11-23.
Basic Paper Specifications

This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as
laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix.
Be careful when choosing paper. Paper unsuitable for the machine may cause jams or may be wrinkled.
Supported Paper
Use standard copy paper for regular copiers or laser printers. The printing quality will be affected by the quality of paper.
Poor quality paper may result in unsatisfactory output.
Basic Paper Specifications

The following table lists the specifications of paper that is supported with this machine. Refer to the subsequent sections
for further details.
Criteria Specifications
2
Weight Cassettes: 60 to 120 g/m
Multi purpose tray: 60 to 220 g/m2, 230 g/m2 (Cardstock)
Dimensional accuracy ±0.7 mm
Squareness of corners 90° ±0.2°
Moisture content 4 to 6%
Pulp content 80% or more
NOTE
Some recycled paper does not meet requirements for use with this machine as listed in the Basic Paper Specifications
shown below, such as moisture or pulp content. For this reason, we recommend purchasing a small amount of
recycled paper as a sample for testing prior to use. Choose recycled paper that gives the best printing results and
contains low levels of paper dust.
We are not responsible for the problems occurred from the use of paper that does not conform to our specifications.
11-15

Appendix > Paper
Choosing the Appropriate Paper

This section describes guidelines for choosing paper.
Condition
Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper
fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may
also cause jams and shorten the useful life of the machine. Choose paper with a smooth and even surface; however,
avoid coated paper or paper with a treated surface as it may damage the drum or fusing unit.
Ingredients
Do not use paper such as paper that has been coated or surface-treated or paper that contains plastic or carbon. Those
types of paper may produce harmful fumes from the heat of printing and may damage the drum.
Be sure to use the standard paper that contains at least 80% pulp, i.e., not more than 20% of the total paper content
consists of cotton or other fibers.
Supported Paper Sizes

Paper of the following sizes is supported by the machine.
Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must
be 90° ± 0.2°.
Paper Size Cassette 1 Cassette 1 Cassettes 2 Multi

(ECOSYS M3040idn/ (ECOSYS M3550idn/ to 5 Purpose
ECOSYS M3540idn) ECOSYS M3560idn) Tray
Envelope Monarch (3-7/8 × 7-1/2") × ×
Envelope #10 (4-1/8 × 9-1/2") × ×
Envelope DL (110 × 220 mm) ×
Envelope C5 (162 × 229 mm)
Executive (7-1/4 × 10-1/2")
Letter
Legal
A4 (297 × 210 mm)
B5 (257 × 182 mm)
A5 (210 × 148 mm)
A6 (148 × 105 mm) × ×
B6 (182 × 128 mm) ×
Envelope #9 (3-7/8 × 8-7/8") × ×
Envelope #6 (3-5/8 × 6-1/2") × ×
ISO B5 (176 × 250 mm)
Hagaki (100 × 148 mm) × × ×
Oufuku hagaki (148 × 200 mm) ×
Oficio II
216 × 340 mm
16K (273 × 197 mm)
11-16

Appendix > Paper
Paper Size Cassette 1 Cassette 1 Cassettes 2 Multi

(ECOSYS M3040idn/ (ECOSYS M3550idn/ to 5 Purpose
ECOSYS M3540idn) ECOSYS M3560idn) Tray
Statement
Folio (210 × 330 mm)
Youkei 4 (105 × 235 mm) × ×
Youkei 2 (114 × 162 mm) × ×
Custom Cassette 1
ECOSYS M3040idn/ECOSYS M3540idn: 140 × 210 to 216 × 356 mm
ECOSYS M3550idn/ECOSYS M3560idn: 105 × 148 to 216 × 356 mm
Cassettes 2 to 5: 92 × 162 to 216 × 356 mm
Multi Purpose Tray: 70 × 148 to 216 × 356 mm
Smoothness
The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several
sheets may accidentally be supplied at once, causing jams.
Basis Weight
In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in
area. In the United States, basis weight is the weight in pounds of one ream (500 sheets) of paper cut to the standard
size (or trade size) for a specific grade of paper. Paper that is too heavy or too light may be supplied incorrectly or cause
paper jams, which may cause excessive wear of the machine. Mixed paper weight (i.e., thickness) may cause several
sheets to be supplied at once accidentally and may also cause blurring or other printing problems if the toner fails to
adhere correctly.
Moisture Content
Paper moisture content is the ratio of moisture to dryness expressed as a percentage. Moisture affects how the paper is
supplied, the electrostatic chargeability of the paper, and how the toner adheres.
Paper moisture content varies depending on the relative humidity in the room. High relative humidity causes paper to
become damp, making the edges expand so it appears wavy. Low relative humidity causes paper to lose moisture,
making the edges tighten and weakening print contrast.
Wavy or tight edges may cause the paper to slip when it is supplied. Try to keep the moisture content between 4 to 6%.
To maintain the right level of moisture content, bear in mind the following considerations.
• Store paper in a cool, well-ventilated place.
• Store paper flat and unopened in the package. Once the package is opened, reseal it if the paper is not to be used for
a while.
• Store paper sealed in the original package and box. Put a pallet under the carton to keep it raised above the floor.
Especially during rainy seasons keep the paper a sufficient distance away from wooden or concrete floors.
• Before using paper that has been stored, keep it at the proper moisture level for at least 48 hours.
• Do not store paper where it is exposed to heat, sunlight, or dampness.
11-17

Appendix > Paper
Other Paper Specifications

Porosity: The density of the paper fibers
Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams.
Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls
upward slightly. To deliver flat printouts, load the paper so that the curl faces towards the bottom of the paper tray.
Static electricity: During printing, paper is electrostatically charged so that the toner adheres. Choose paper that can be
discharged quickly so that copies do not cling together.
Whiteness: Paper whiteness affects print contrast. Use whiter paper for sharper, brighter copies.
Quality: Machine problems may occur if sheet sizes are not uniform or if corners are not square, edges are rough,
sheets are uncut, or edges or corners are crushed. In order to prevent these problems, be especially careful when you
cut the paper yourself.
Packaging: Choose paper that is properly packaged and stacked in boxes. Ideally, the packaging itself should have
been treated with a coating to inhibit moisture.
Specially treated paper: We do not recommend printing onto the following types of paper, even if it conforms to the
basic specifications. When you use these kinds of paper, purchase a small amount first as a sample to test.
• Glossy paper
• Watermarked paper
• Paper with an uneven surface
• Perforated paper
11-18

Appendix > Paper
Special Paper
This section describes printing onto special paper and print media.
The following paper and media can be used.
• Transparencies
• Preprinted paper
• Bond paper
• Recycled paper
• Thin paper
• Letterhead
• Colored paper
• Prepunched paper
• Envelopes
• Cardstocks (Hagaki)
• Thick paper
• Labels
• High-quality paper
When using these paper and media, choose those that are designed specifically for copiers or page printers (such as
laser printers). Use the multi purpose tray for transparencies, thick paper, envelopes, cardstocks, and label paper.
Choosing Special Paper

Although special paper that meets the following requirements can be used with the machine, print quality will vary
considerably due to differences in the construction and quality of special paper. Thus, special paper is more likely than
regular paper to cause printing problems. Before purchasing special paper in volume, try testing a sample to ensure the
print quality is satisfactory. General precautions when printing onto special paper are given below. Note that we are not
responsible for any harm to the user or damage to the machine caused by moisture or specifications of special paper.
Select a cassette or multi purpose tray for special paper.
Transparencies
Transparencies must be able to withstand the heat of printing. Transparencies must meet the following conditions.
Heat resistance Must withstand at least 190°C
Thickness 0.100 to 0.110 mm
Material Polyester
Dimensional accuracy ±0.7 mm
Squareness of corners 90° ±0.2°
To avoid problems, use the multi purpose tray for transparencies and load transparencies with the long side facing the
machine.
If transparencies jam frequently at output, try pulling the leading edge of sheets gently as they are ejected.
11-19

Appendix > Paper
Label
Be sure to feed labels from the multi purpose tray.
For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine
and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled
labels remaining in the machine may cause a failure.
When printing onto labels, you must be liable for the print quality and possible trouble.
Top sheet
Adhesive layer
Carrier sheet
Labels consist of three layers as shown in the illustration. The adhesive layer contains materials that are easily affected
by the force applied in the machine. The carrier sheet bears the top sheet until the label is used. This composition of
labels may cause more problems.
The label surface must be covered completely with the top sheet. Gaps between labels may cause peeling of labels,
resulting in a serious failure.
Some label paper has large margins on the top sheet. When using such paper, do not peel these margins from the
carrier sheet before completing output.
Allowed Not allowed
Top sheet
Carrier sheet
Use label paper that conforms to the following specifications.
Top sheet weight 44 to 74 g/m²
Basis weight 104 to 151 g/m²

(overall paper weight)
Top sheet thickness 0.086 to 0.107 mm
Overall paper thickness 0.115 to 0.145 mm
Moisture content 4 to 6 % (composite)
11-20

Appendix > Paper
Hagaki
Burrs
Burrs
Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten
it before loading. Printing onto curled Hagaki may cause jams.
Use unfolded Oufuku hagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper
cutter on the back side. Remove any such rough edges by placing the Hagaki on a flat surface and rubbing the edges
gently a few times with a ruler.
Envelopes
Envelopes should be fed from the MP tray with the print-side up or the optional paper feeder (PF-320) with the print-side
down.
NOTE
Do not load paper above the load limits located on the paper width guide of the optional paper feeder.
For ECOSYS M3040idn/ECOSYS M3540idn, set envelope mode. Refer to Switching to Envelop Mode (ECOSYS
M3040idn/ECOSYS M3540idn) on page 3-20.
Due to the structure of envelopes, printing evenly over the entire surface may not be possible in some cases. Thin
envelopes in particular may be wrinkled by the machine in some cases as they pass through. Before purchasing
envelopes in volume, try testing a sample to ensure the print quality.
Storing envelopes for a long period may cause them to become wrinkled. Thus, keep the package sealed until you are
ready to use them.
Keep the following points in mind.
• Do not use envelopes with exposed adhesive. In addition, do not use the type of envelope in which the adhesive is
exposed after the top layer is peeled off. Serious damage may be caused if the paper covering the adhesive comes
off in the machine.
• Do not use envelopes with certain special features. For example, do not use envelopes with a grommet for winding a
string to close the flap or envelopes with an open or film-covered window.
• If paper jams occur, load fewer envelopes at once.
• To prevent paper jams when printing onto multiple envelopes, do not allow more than ten envelopes to remain in the
Inner tray at once.
Thick Paper
Before loading thick paper in the multi purpose tray, fan it and align the edges. Some thick paper may still have rough
edges developed by a paper cutter on the back side. Remove any such rough edges just as with Hagaki by placing the
paper on a flat surface and rubbing the edges gently a few times with a ruler. Printing onto paper with rough edges may
cause jams.
NOTE
If the paper is not supplied correctly even after it is smoothed, load the paper in the multi purpose tray with the leading
edge raised a few millimeters.
11-21

Appendix > Paper
Colored Paper
Colored paper must conform to the specifications listed on page 11-15. In addition, the pigments in the paper must be
able to withstand the heat of printing (up to 200°C or 392°F).
Preprinted Paper
Preprinted paper must conform to the specifications listed on page 11-15. The colored ink must be able to withstand the
heat of printing. It must be resistant to silicone oil as well. Do not use paper with a treated surface such as glossy paper
used for calendars.
Recycled Paper
Recycled paper must conform to the specifications listed on page 11-15; however, its whiteness may be considered
separately.
NOTE
Before purchasing recycled paper in volume, try testing a sample to ensure satisfactory print quality.
11-22

Appendix > Specifications
Specifications
IMPORTANT
Specifications are subject to change without notice.
NOTE
Common Functions
Item Description
Type Desktop
Printing Method Electrophotography by semiconductor laser
Paper Weight Cassette 60 to 120 g/m2
Multi Purpose 60 to 220 g/m2, 230 g/m2 (Cardstock)
Tray
Paper Type Cassette Plain, Rough, Recycled, Preprinted, Bond, Color (Colour),
Prepunched, Letterhead, High Quality, Custom 1 to 8
(Duplex: Same as Simplex)
Multi Purpose Plain, Transparency (OHP film), Rough, Vellum, Labels, Recycled,
Tray Preprinted, Bond, Cardstock, Color (Colour), Prepunched,
Letterhead, Envelope, Thick, High Quality, Custom 1 to 8
Paper Size Cassette A4, A5, A6*1, B5, B6*1, Letter, Legal, Statement, Executive, Oficio II,
Folio, 216 × 340 mm, 16K, ISO B5, Envelope DL*1, Envelope C5,
Oufuku Hagaki*1, Custom
Multi Purpose A4, A5, A6, B5, B6, Folio, 216 × 340 mm, Letter, Legal, Statement,
Tray Executive, Oficio II, 16K, ISO B5, Envelope #10, Envelope #9,
Envelope #6, Envelope Monarch, Envelope DL, Envelope C5,
Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2, Custom
Warm-up Time Power on ECOSYS M3040idn: 21 seconds or less
(22°C/71.6°F, ECOSYS M3540idn: 21 seconds or less
60%)
ECOSYS M3550idn: 21 seconds or less
Low Power 10 seconds or less
Sleep ECOSYS M3040idn: 15 seconds or less
Paper Capacity Cassette 500 sheets (80 g/m2) *2
Multi Purpose 100 sheets (80 g/m2)
Tray

*2 Up to upper limit height line in the cassette.
11-23

Item Description
Output Tray Inner tray ECOSYS M3040idn: 250 sheets (80 g/m2)
Capacity ECOSYS M3540idn: 250 sheets (80 g/m2)
ECOSYS M3550idn: 500 sheets (80 g/m2)
ECOSYS M3560idn: 500 sheets (80 g/m2)
Rear tray*1 250 sheets (80 g/m2)
Image Write System Semiconductor laser and electrophotography
Memory 1024 MB
Interface Standard USB Interface Connector: 1 (Hi-Speed USB)
Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T)
USB Port: 2 (Hi-Speed USB)
Fax: 1*2
Option Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T)
Operating Temperature 10 to 32.5°C/50 to 90.5°F
Environment
Humidity 15 to 80 %
Altitude 2,500 m/8,202 ft maximum
Brightness 1,500 lux maximum
Dimension (W × D × H) ECOSYS M3040idn/ECOSYS M3540idn:
18 11/16 × 17 15/16 × 22 5/8"
475 × 455 × 575 mm
ECOSYS M3550idn/ECOSYS M3560idn:
18 11/16 × 17 15/16 × 23 1/4"
475 × 455 × 590 mm
(without document processor tray)
Weight ECOSYS M3040idn/ECOSYS M3540idn:
Approx. 48.4 lb/Approx. 22.0 kg
ECOSYS M3550idn/ECOSYS M3560idn:
Approx. 51.26 lb/Approx. 23.3 kg
(without toner container)
Space Required (W × D) 18 11/16 × 24 7/8"
(Using multi purpose tray) 475 × 632 mm
Power Source ECOSYS M3040idn/ECOSYS M3540idn
120 V Specification Model: 120 V 60 Hz 8.4 A
230 V Specification Model: 220 to 240 V 50/60 Hz 4.4 A
ECOSYS M3550idn/ECOSYS M3560idn
120 V Specification Model: 120 V 60 Hz 10.4 A
230 V Specification Model: 220 to 240 V 50/60 Hz 5.2 A
Options Refer to Optional Equipment on page 11-2.

11-24

Copy Functions
Item Description
Copy Speed ECOSYS A4-R 40 sheets/min
M3040idn/ Letter-R 42 sheets/min
ECOSYS
Legal 33 sheets/min
M3540idn
B5-R 33 sheets/min
A5-R 22 sheets/min
ECOSYS A4-R 50 sheets/min

M3550idn Letter-R 52 sheets/min
Legal 42 sheets/min
B5-R 40 sheets/min
A5-R/A6-R 27 sheets/min
ECOSYS A4-R 60 sheets/min

M3560idn Letter-R 62 sheets/min
Legal 50 sheets/min
B5-R 48 sheets/min
A5-R/A6-R 32 sheets/min
First Copy Time Black and ECOSYS M3040idn/ECOSYS M3540idn: 9.0 seconds or less
(A4, feed from White ECOSYS M3550idn/ECOSYS M3560idn: 8.0 seconds or less
Cassette)
Zoom Level Manual mode: 25 to 400%, 1% increments

Auto mode: Preset Zoom
Continuous Copying 1 to 999 sheets
Resolution 600 × 600 dpi
Supported Original Types Sheet, Book, 3-dimensional objects (maximum original size: Legal/
Folio)
Original Feed System Fixed
Printer Functions
Item Description
Printing Speed Same as Copying Speed.
First Print Time Black and ECOSYS M3040idn/ECOSYS M3540idn: 9.0 seconds or less
(A4, feed from White ECOSYS M3550idn/ECOSYS M3560idn: 8.0 seconds or less
Cassette)
Resolution Fast1200, 600 dpi, 300 dpi
Operating System Windows XP, Windows Server 2003, Windows Vista, Windows 7,
Windows 8, Windows Server 2008/R2, Windows Server 2012,
Mac OS 10.5 or later
Interface USB Interface Connector: 1 (Hi-Speed USB)

Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T)
Optional Interface (Option): 1 (For IB-50/IB-51 mounting)
Page Description Language PRESCRIBE
Emulations PCL6 (PCL5e, PCL-XL, PCL5c), KPDL3, XPS, Line Printer,

IBM Proprinter, EPSON LQ-850
11-25

Scanner Functions
Item Description
Resolution 600×600 dpi, 400×400 dpi, 300×300 dpi, 200×400 dpi, 200×200 dpi, 200×100 dpi
File Format TIFF (MMR/JPEG compression), JPEG, PDF (MMR/JPEG compression), XPS,
PDF/A, High compressive PDF
Scanning Speed*1 ECOSYS M3040idn/ 1-sided B/W 40 Images/min

ECOSYS M3540idn Color 30 Images/min
2-sided B/W 17 Images/min
Color 13 Images/min
(A4 landscape, 300 dpi, Image quality: Text/Photo original)
ECOSYS M3550idn/ 1-sided B/W 60 Images/min

ECOSYS M3560idn Color 40 Images/min
2-sided B/W 26 Images/min
Color 17 Images/min
(A4 landscape, 300 dpi, Image quality: Text/Photo original)
Interface Ethernet (10 BASE-T/100 BASE-TX/1000 BASE-T), USB
Transmission SMB, SMTP, FTP, FTP over SSL, USB, TWAIN*2, WIA*3, WSD
System
*1 When using the document processor (except TWAIN and WIA scanning)
*2 Available Operating System: Windows XP/Windows Server 2003/Windows Vista/Windows Server 2008/
Windows Server 2008 R2/Windows 7/Windows 8/Windows Server 2012
*3 Available Operating System: Windows Vista/Windows Server 2008/Windows Server 2008 R2/Windows 7/
Windows 8/Windows Server 2012
Document Processor
Item Description
Original Feed Method Automatic feed
Supported Original Types Sheet originals
Paper Size Maximum: Legal/Folio

Minimum: Statement-R/A6-R
Paper Weight 1-sided: 50 to 120 g/m²

2-sided: 50 to 120 g/m²
Loading Capacity 75 sheets (50 to 80 g/m²) maximum*1
*1 Up to upper limit height line in the document processor
11-26

Paper Feeder (500-sheet) (Option)

Item Description
Paper Supply Method Friction retard feeder (No. Sheets: 500, 80 g/m²)
Paper Size A4, A5, B5, B6, Folio, 216 × 340 mm, Letter, Legal, Statement,
Executive, Oficio II, 16K, ISO B5, Envelope #10, Envelope #9,
Envelope #6, Envelope Monarch, Envelope DL, Envelope C5,
Oufuku Hagaki, Youkei 4, Youkei 2, Custom (92 × 162 to
216 × 356 mm)
Supported Paper Paper weight: 60 to 120 g/m²

Media types: Plain, Rough, Recycled, Preprinted, Bond, Color
(Colour), Prepunched, Letterhead, Envelope, High Quality,
Custom 1 to 8
Dimensions 15 × 16 1/8 × 4 3/4"

(W) × (D) × (H) 380 × 410 × 121 mm
Weight 8.8 lbs. or less/ 4.0 kg or less
NOTE
Consult your dealer or service representative for recommended paper types.
11-27

Appendix > Glossary
Glossary
Accessibility
The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or
visually impaired. Touch panel is adjustable in two angles.
Auto Form Feed Timeout

During data transmission, the machine may sometimes have to wait until receiving the next data. This is the auto form
feed timeout. When the preset timeout passes, the machine automatically prints output. However, no output is
performed if the last page has no data to be printed.
Auto-IP
Auto-IP is a module that enables dynamic IPv4 addresses to be assigned to a device on startup. However, DHCP
requires a DHCP server. Auto-IP is a server-less method of choosing an IP address. IP addresses between 169.254.0.0
to 169.254.255.255 are reserved for Auto-IP and assigned automatically.
Auto Paper Selection

A function to automatically select paper in the same size as originals when printing
Auto Sleep
A mode designed for electrical power saving, activated when the machine is left unused or there is no data transfer for a
specific period. In Sleep mode, power consumption is kept to a minimum.
Bonjour
Bonjour, also known as zero-configuration networking, is a service that automatically detects computers, devices and
services on an IP network. Bonjour, because an industry-standard IP protocol is used, allows devices to automatically
recognize each other without an IP address being specified or DNS server being set. Bonjour also sends and receives
network packets by UDP port 5353. If a firewall is enabled, the user must check that UDP port 5353 is left open so that
Bonjour will run correctly. Some firewalls are set up so as to reject only certain Bonjour packets. If Bonjour does not run
stably, check the firewall settings and ensure that Bonjour is registered on the exceptions list and that Bonjour packets
are accepted. If you install Bonjour on Windows XP Service Pack 2 or later, the Windows firewall will be set up correctly
for Bonjour.
Default Gateway
This indicates the device, such as a computer or router, that serves as the entrance/exit (gateway) for accessing
computers outside the network that you are on. When no specific gateway is designated for a destination IP address,
data is sent to the host designated as the Default Gateway.
DHCP (Dynamic Host Configuration Protocol)

Dynamic Host Configuration Protocol (DHCP) that automatically resolves IP addresses, subnet masks, and gateway
addresses on a TCP/IP network. DHCP minimizes the load of network management employing a large number of client
computers because it relieves individual clients including printers from the IP address being assigned.
DHCP (IPv6)
DHCP (IPv6) is the next-generation of the Internet's Dynamic Host Configuration Protocol and supports IPv6. It extends
the BOOTP startup protocol that defines the protocols used for transferring configuration information to hosts on the
network. DHCP (IPv6) permits the DHCP server to use its expanded functionality to send configuration parameters to an
IPv6 node. Because the network addresses that can be used are allocated automatically, the IPv6 node management
workload is reduced in systems where the administrator has to exercise close control over IP address allocation.
11-28

Appendix > Glossary
dpi (dots per inch)

A unit for resolution, representing the number of dots printed per inch (25.4 mm).
EcoPrint Mode
A printing mode that helps save toner. Copies made in this mode are thus lighter than normal.
Emulation
The function to interpret and execute other printers' page description languages. The machine emulates operation of
PCL6, KPDL3 (PostScript 3 compatible).
FTP (File Transfer Protocol)

A protocol to transfer files on the TCP/IP network, whether the Internet or an intranet. Along with HTTP and SMTP/POP,
FTP is now frequently used on the Internet.
Grayscale
A computer color expression. Displayed images of this sort are typically composed of shades of gray, varying from black
at the weakest intensity to white at the strongest, without any other colors. Gray levels are displayed in numerical levels:
that is, white and black only for 1 bit; 256 gray levels (including white and black) for 8 bits; and 65,536 gray levels for 16
bits.
Help
A ? (Help) key is provided on this machine's operation panel. If you are unsure of how to operate the machine, would like
more information on its functions or are having problems getting the machine to work properly, press the ? (Help) key to
view a detailed explanation on the touch panel.
IP Address
An Internet protocol address is a unique number that represents a specific computer or related device on the network.
The format of an IP address is four sets of numbers separated by dots, e.g. 192.168.110.171. Each number should be
between 0 and 255.
IPP
IPP (Internet Printing Protocol) is a standard that uses TCP/IP networks such as the Internet to enable print jobs to be
sent between remote computers and printers. IPP is an extension of the HTTP protocol used to view websites and
enables printing to be carried out via routers on printers in remote locations. It also supports the HTTP authentication
mechanisms along with SSL server and client authentication as well as encryption.
KPDL (Kyocera Page Description Language)

Kyocera's PostScript page description language compatible with Adobe PostScript Level 3.
Multi Purpose (MP) Tray

The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto
envelopes, Hagaki, transparencies, or labels.
NetBEUI (NetBIOS Extended User Interface)

An interface, developed by IBM in 1985, as an update from NetBIOS. It enables more advanced functions on smaller
networks than other protocols such as TCP/IP, etc. It is not suitable for larger networks due to lack of routing capabilities
to choose the most appropriate routes. NetBEUI has been adopted by IBM for its OS/2 and Microsoft for its Windows as
a standard protocol for file sharing and printing services.
11-29

Appendix > Glossary
PDF/A
This is "ISO 19005-1. Document management - Electronic document file format for long-term preservation - Part 1: Use
of PDF (PDF/A)", and is a file format based on PDF 1.4. It has been standardized as ISO 19005-1, and is a
specialization of PDF, which has been mainly used for printing, for long-term storage. A new part, ISO 19005-2 (PDF/A-
2), is currently being prepared.
POP3 (Post Office Protocol 3)

A standard protocol to receive E-mail from the server in which the mail is stored on the Internet or an intranet.
PostScript
A page description language developed by Adobe Systems. It enables flexible font functions and highly-functional
graphics, allowing higher quality printing. The first version called Level 1 was launched in 1985, followed by Level 2 that
enabled color printing and two-byte languages (e.g. Japanese) in 1990. In 1996, Level 3 was released as an update for
the Internet access and PDF format as well as gradual improvements in implementation technologies.
PPM (prints per minute)

This indicates the number of A4 size printouts made in one minute.
Printer Driver
The software to enable you to print data created on any application software. The printer driver for the machine is
contained in the DVD enclosed in the package. Install the printer driver on the computer connected to the machine.
RA(Stateless)
The IPv6 router communicates (transmits) information such as the global address prefix using ICMPv6. This information
is the Router Advertisement (RA). ICMPv6 stands for Internet Control Message Protocol, and is a IPv6 standard defined
in the RFC 2463 "Internet Control Message Protocol (ICMPv6) for the Internet Protocol Version 6 (IPv6) Specification".
Send as E-mail
A function to send the image data stored in the machine as an E-mail attachment. E-mail addresses can be selected
from the list or entered at each time.
SMTP (Simple Mail Transfer Protocol)

A protocol for E-mail transmission over the Internet or an intranet. It is used for transferring mail between mail servers as
well as for sending mail from clients to their servers.
Status Page
The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source
settings.
Subnet Mask
The subnet mask is a way of augmenting the network address section of an IP address. A subnet mask represents all
network address sections as 1 and all host address sections as 0. The number of bits in the prefix indicates the length of
the network address. The term "prefix" refers to something added to the beginning and, in this context, indicates the first
section of the IP address. When an IP address is written, the length of the network address is indicated by the prefix
length after a forward slash (/). For example, "24" in the address "133.210.2.0/24". In this way, "133.210.2.0/24" denotes
the IP address "133.210.2.0" with a 24-bit prefix (network section). This new network address section (originally part of
the host address) made possible by the subnet mask is referred to as the subnet address. When you enter the subnet
mask, be sure to set the "DHCP" setting to "Off".
11-30

Appendix > Glossary
TCP/IP (Transmission Control Protocol/Internet Protocol)

TCP/IP is a suite of protocols designed to define the way computers and other devices communicate with each other
over a network.
TCP/IP (IPv6)
TCP/IP (IPv6) is based on the current Internet protocol, TCP/IP (IPv4). IPv6 is the next-generation Internet protocol and
expands the available address space, which resolves the problem of the lack of addresses under IPv4, while also
introducing other improvements such as additional security functionality and the capacity to prioritize data transmission.
TWAIN (Technology Without An Interesting Name)

A technical specification for connecting scanners, digital cameras, and other image equipment to computers. The
TWAIN compatible devices enable you to process image data on any relevant application software. TWAIN is adopted
on a large amount of graphic software (e.g. Adobe Photoshop) and OCR software.
USB (Universal Serial Bus) 2.0

A USB interface standard for Hi-Speed USB 2.0. The maximum transfer rate is 480 Mbps. This machine is equipped with
USB 2.0 for high-speed data transfer.
WIA (Windows Imaging Acquisition)

A function to import images supported after Windows Me/XP from digital cameras and other peripheral devices. This
function replaces what TWAIN used to do. The feature is provided as a part of Windows functions and improves ease of
operation, so that you import images directly to My Computer without using any application.
11-31

Index Common Settings 8-11
Default Screen 8-11
Display Status/Log 8-19
A Error Handling 8-17
Accessibility 11-28 Format SD Card 8-19
Address Book 3-35 Format SSD 8-18
Adding 3-35 Function Defaults 8-15
Contact 3-35 Function Key Usage 8-19
Editing and Deleting 3-39 Keyboard Layout 8-18
Group 3-38 Low Toner Alert Level 8-18
Address Book/One Touch 8-23 Measurement 8-17
Adjustment/Maintenance 8-40 Original Settings 8-12
AirPrint 4-7 Paper Settings 8-13
Apache License (Version 2.0) 1-14 Preset Limit 8-17
Application 5-11, 8-23 Sound 8-11
Auto Color Correction 8-40 USB Keyboard Type 8-18
Auto Drum Refresh 8-41 Connecting
Auto Error Clear 8-39 LAN Cable 2-6
Auto Form Feed Timeout 11-28 Power Cable 2-7
Auto Low Power Mode 2-14 USB cable 2-7
Auto Panel Reset 8-37 Connection Method 2-5
Auto Paper Selection 11-28 Continuous Scan 6-19
Auto Sleep 2-15, 11-28 Default 8-16
Auto-IP 11-28 Conventions Used in This Guide xv
Copy 5-16
Settings 8-27
Copy Settings 8-20
Automatic 2-Sided Copy Function 1-17
Auto % Priority 8-20
Auto Paper Selection 8-20
B DP Read Action 8-20
Background Density Adjustment 6-13, 8-40 Reserve Next Priority 8-20
Default 8-16 Copy Speed 11-25
Bonjour 11-28 Correcting Black Line 8-40
Setup 8-28 Counting the Number of Pages Printed
Counter 2-31
C Each Job Account 9-46
Cables 2-5 Print Accounting Report 9-47
Card Authentication Kit 11-3 Total Accounting 9-46
Card Reader 2-4 Unknown ID Job 9-50
Cassette Custom Box
Loading Paper 3-14 Creating a New Box 5-43
Paper Size and Media Type 3-22, 8-9 Deleting Documents 5-49
Cassette 1 2-2 Editing and Deleting Custom Box 5-45
Cassette Settings 3-22 Editing Documents 5-48
Cassette/MP Tray Settings 8-9 Printing Documents 5-47
Cassettes 2 to 5 2-4 Storing Documents 5-46
Character Entry Method 11-12
Checking the Counter 2-31 D
Cleaning Data Sanitization 8-36
Glass Platen 10-2 Data Security 8-36
Registration Roller 10-3 Data Security Kit 11-9
Slit Glass 10-2 Date Format 8-37
Collate 6-10 Date/Time 8-37
Default 8-15
Color Selection 6-12
Default 8-15
Combine 6-16
Command Center RX 2-34
Index-1

Date/Timer/Energy Saver 8-37 dpi 11-29
Auto Error Clear 8-39 Drum Refresh 8-41
Auto Panel Reset 8-37 Duplex 6-18
Date Format 8-37 Duplex (2-sided Original) 6-22
Date/Time 8-37 Duplex Cover 2-3
Error Clear Timer 8-39
Low Power Timer 8-37 E
Panel Reset Timer 8-37 EcoPrint 6-12, 11-29
Power Off Rule 8-39 Default 8-16
Power Off Timer 8-39 Printer 8-25
Sleep Level 8-38 Edit Destination
Sleep Rules 8-38 Address Book 8-23
Sleep Timer 8-38 Address Book Defaults 8-24
Time Zone 8-37 Contact 3-35
Unusable Time 8-39 Group 3-38
Default Gateway 11-28 One Touch Key 3-41
Settings 8-27 E-mail Settings 2-41
Default Screen 8-11 E-mail Subject/Body 6-27
Delete after Printed 6-28 Default 8-16
Density 6-11 Emulation 11-29
Density Adjustment 8-40 Selection 8-25
Destination Encrypted PDF Password 6-29
Adding a Destination 3-35 Energy Saving Control Function 1-17
Address Book 5-22 Energy Star (ENERGY STAR®) Program 1-18
Checking and Editing 5-30 Enhanced WSD 8-30
Confirmation Screen of Destinations 5-31 Enhanced WSD (SSL) 8-30
Dest. Check before Send 8-21 Enter key 3-10
Entering a New E-mail Address 5-25 Entry
Entry Check for New Dest. 8-21 File Name 6-21
Multi Sending 5-33 Subject 6-27
One Touch Key 3-41 Envelope Lever 2-3
Search 5-23 Environment 1-3
Sort 8-24 Error Clear Timer 8-39
Specifying a New PC Folder 5-26 Error Handling 8-17
Device 7-13 Expansion Memory 11-4
DHCP 11-28
Settings 8-27
DHCP (IPv6) 11-28 F
Settings 8-28 Favorites 5-5
Display Brightness 8-40 Editing and Deleting 5-10
Display Status/Log 8-19 Recalling 5-9
Document Box Registering 5-6
Basic Operation 5-42 FAX 8-22
Custom Box 5-41, 5-43 File
Job Box 4-8, 5-41 Format 6-24
Removable Memory Box 5-42 PDF 6-25
What is Document Box? 5-41 Separation 6-27
Document Box Settings 8-22 File Format 6-24
Custom Box 8-22 Default 8-15
Job Box 8-22 File Name Entry 6-21
Polling Box 8-22 Default 8-16
Sub Address Box 8-22 File Separation 6-27
Document Processor Default 8-15
How to Load Originals 5-3 First Copy Time 11-25
Loading Originals 5-3 First Print Time 11-25
Originals Not Supported by the Document FMU Connection 5-39
Processor 5-3 Format SD Card 8-19
Originals Supported by the Document Format SSD 8-18
Processor 5-3 Front Cover 2-2
Part Names 2-2 Front Cover Open Button 2-2
FTP 11-29
Index-2

FTP Client (Transmission) J
Protocol Detail 8-29 Job
FTP Encrypted TX 6-28 Available Status 7-2
Default 8-16 Canceling 7-12
FTP Server (Reception) Checking History 7-9
Protocol Detail 8-29 Checking Status 7-2
Function Defaults 8-15 Detailed Information 7-8
Function Key Usage 8-19 Detailed Information of Histories 7-11
Fuser Cover 2-3 Details of the Status Screens 7-4
Displaying History Screen 7-10
G Displaying Status Screens 7-3
Glossary 11-28 Pause and Resumption 7-12
GPL/LGPL 1-12 Sending the Log History 7-11
Grayscale 11-29 Job Accounting
Group Authorization Set. 9-20 Adding an Account 9-35
Group Authorization 9-20 Counting the Number of Pages Printed 9-46
Group List 9-21 Default Setting 9-45
Guides Provided with the Machine xiii Deleting an Account 9-40
Editing an Account 9-38
Enabling Job Accounting 9-33
H
FAX Driver 9-44
Handle 2-2
Job Accounting Access 9-34
Help 3-11, 11-29
Login 9-49
High-Compression PDF 6-24
Logout 9-49
Default 8-17
Overview of Job Accounting 9-32
Home 8-19
Print Accounting Report 9-47
Customize Desktop 3-5
Printing 9-41
Customize Taskbar 3-5
Restricting the Use of the Machine 9-37
Wallpaper 3-5
TWAIN 9-42
Home Screen 3-4
WIA 9-43
Host Name 8-27
Job Box
HTTP
Deletion of Job Retention 8-22
Protocol Detail 8-29
Private Print Box 4-8
HTTPS
Proof and Hold Box 4-17
Quick Copy Box 4-14
Quick Copy Job Retention 8-22
I Specifying the Job Box from a Computer and Storing
Image Quality 6-24 the Job 4-8
Default 8-17 Storage Media 8-22
Inner Tray 2-2 Stored Job Box 4-11
Install Job Finish Notice 6-20
Macintosh 2-27 JPEG/TIFF Print 6-30
Software 2-20 Default 8-16
Windows 2-21
Interface Block 8-34
K
Internet 8-23
Keyboard Layout 8-18
Proxy 8-23, 8-32
KIR 8-26
IP Address 11-29
Knopflerfish License 1-14
Settings 8-27
KPDL 11-29
IPP 11-29
IPP over SSL L
Protocol Detail 8-29 Label 11-20
IPSec LAN Cable 2-5
Setup 8-31 Connecting 2-6
LAN Interface 8-31
Language 8-6
LDAP
Left Cover 2-4
Legal Information 1-11
Index-3

Legal Restriction on Copying 1-10 Optional Function 8-37
Legal Restriction on Scanning 1-10 Optional Memory 8-36
LINE Connector 2-3 Optional Network
Loading Originals Basic 8-32
Loading Originals in the Document Processor 5-3 Wireless Network 8-33
Placing Originals on the Platen 5-2 Original
Local Authorization 9-19 Custom Original Size 8-12
Login 2-9 Default Original Size 8-12
Logout 2-10 Settings 8-12
Low Power Mode 2-14 Original eject table 2-2
Low Power Timer 8-37 Original Image 6-11
Low Toner Alert Level 8-18 Default 8-15
LPD Original Orientation 6-10
Protocol Detail 8-29 Default 8-15
Original Settings 8-12
M Original Size 6-8
Management 9-1 Original Size Indicator Plates 2-2
Manual Setting (IPv6) 8-28 Original SSLeay License 1-12
Measurement 8-17 Original Stopper 2-2, 5-4
Media Type Setting 8-14 Original Table 2-2
Monotype Imaging License Agreement 1-13 Original Width Guides 2-2
Multi Purpose Tray 2-3, 11-29
Paper Size and Media Type 3-23, 8-10 P
Multi Sending 5-33 Panel Reset Timer 8-37
Paper
N Checking the Remaining Amount of Paper 7-15
NetBEUI 11-29 Appropriate Paper 11-16
Protocol Detail 8-29 Cassette 8-9
Network Custom Paper Size 8-13
Preparation 2-13 Default Paper Source 8-14
Settings 8-27 Loading Cardstock 3-20
Network Interface 2-5 Loading Envelopes 3-20
Network Interface (Send) 8-34 Loading Paper 3-12
Network Interface Connector 2-3 Loading Paper in the Cassettes 3-14
Network Interface Kit 11-9 Loading Paper in the Multi Purpose Tray 3-18
New E-mail Address 5-25 Media for Auto 8-14
New PC Folder 5-26 Media Type Setting 8-14
Multi Purpose Tray 8-10
Paper Settings 8-13
O Precaution for Loading Paper 3-13
One Touch Key Size and Media Type 3-22, 8-9, 11-15
Adding 3-41 Special Paper 11-19
Editing and Deleting 3-42 Special Paper Action 8-14
OpenSSL License 1-12 Specifications 11-15
Operation Panel 2-2 Weight 8-14
Option Paper Feed Mode 8-26
Card Authentication Kit 11-3 Paper Feeder 11-3
Data Security Kit 11-9 Paper Jams 10-26
Expansion Memory 11-4 Cassettes 1 to 5 10-28
Network Interface Kit 11-9 Document Processor 10-32
Overview 11-2 Duplex Unit 10-29
Paper Feeder 11-3 Inner Tray 10-31
Rear Tray 11-3 Inside Rear Cover 10-31
SD Card 11-5 Inside the Machine 10-30
SSD 11-7 Jam Location Indicators 10-26
ThinPrint Option 11-9 Multi Purpose Tray 10-27
USB Keyboard 11-9 Paper Length Guide 2-3, 3-15
Wireless Network Interface Kit 11-9 Paper Selection 6-9
Option Interface 2-3 Paper Settings 8-13
Optional Applications 11-10 Paper Stopper 2-2, 2-4, 3-24
Index-4

Paper Width Guides 2-3, 3-14 R
Part Names 2-2 RA (Stateless) 11-30
PDF/A 6-24, 11-30 Settings 8-28
Default 8-17 RAM Disk Setting 8-35
Platen 2-2 Raw Port
POP3 11-30 Protocol Detail 8-29
POP3 (E-mail RX) Rear Cover 2-2
Protocol Detail 8-29 Rear Tray 2-4, 11-3
PostScript 11-30 Recycled Paper 11-22
Power Cable Regarding Trade Names 1-11
Connecting 2-7 Registration Roller 2-4
Power Management 1-17 Regular Maintenance 10-2
Power Off 2-8 Toner Container Replacement 10-5
Power Off Rule 8-39 Waste Toner Box Replacement 10-8
Power Off Timer 8-39 Remaining amount of toner 7-15
Power On 2-8 Report
Power Switch 2-2 Admin Report Settings 8-7
PPM 11-30 Report Print 8-6
Precaution for Loading Paper 3-13 Result Report Settings 8-8
Precautions for Use 1-4 Sending Log History 8-8
Preset Limit 8-17 Report Print 8-6
Prevent Bleed-thru 6-14 Accounting Report 8-7
Default 8-16 Font List 8-6
Print Density 8-40 Network Status 8-7
Print Settings 4-5 Optional Network Status 8-7
Printer 8-25 Service Status 8-7
Auto Cassette Change 8-26 Status Page 8-6
Copies 8-25 Reserve Next 5-17
CR Action 8-26 Resolution 6-27, 11-25
Duplex 8-25 Responding to Messages 10-15
EcoPrint 8-25 Restart 8-35
Emulation 8-25 Restart Network 8-31
Form Feed TimeOut 8-25
Job Name 8-26
S
KIR 8-26
Safety Conventions in This Guide 1-2
LF Action 8-26
Scan Resolution 6-27
MP Tray Priority 8-26
Default 8-15
Orientation 8-25
SD Card 11-5
Override A4/Letter 8-25
Format 8-19
Paper Feed Mode 8-26
Secure Protocol 8-31
Paper Output 8-25
Security Level 8-35
Print setting 4-5
Send and Forward 8-21
Printing from PC 4-2
Send as E-mail 5-19
Resolution 8-26
Send Result Report 8-8
User Name 8-26
Send Settings 8-21
Wide A4 8-25
Color TIFF Compression 8-21
Printer Driver 11-30
Default Screen 8-21
Help 4-6
Dest. Check before Send 8-21
Printing from PC 4-2
Entry Check for New Dest. 8-21
Printing Speed 11-25
New Destination Entry 8-21
Priority Override 6-21
Recall Destination 8-21
Product Library xiii
Send and Forward 8-21
Send to Folder (FTP) 5-19
Q Send to Folder (SMB) 5-19
Quick No. Search key 3-10 Sending 5-19
Quick Setup Wizard 2-17 Preparation for Sending a Document to a PC 3-25
Quiet Mode 6-21 Sending Size 6-23
Quiet Mode Settings 8-40 Setting Date and Time 2-11
Sharpness 6-13
Index-5

Shortcuts System Menu 8-2
Adding 5-14 Address Book/One Touch 8-23
Editing and Deleting Shortcuts 5-15 Adjustment/Maintenance 8-40
Simple Login 2-10 Application 8-23
Simple Login Settings Cassette/MP Tray Settings 8-9
Simple Login 9-25 Common Settings 8-11
Simple Login Setup 9-26 Copy 8-20
Size Dial 2-3 Date/Timer/Energy Saver 8-37
Sleep 2-15 Document Box 8-22
Sleep Level 2-16, 8-38 FAX 8-22
Sleep Rules 2-15, 8-38 Home 3-4
Sleep Timer 8-38 Internet 8-23
Slit Glass 2-2 Language 8-6
SMB Client (Transmission) Operation Method 8-2
Protocol Detail 8-29 Printer 8-25
SMTP 11-30 Quick Setup Wizard 2-17
SMTP (E-mail TX) Report 8-6
Protocol Detail 8-29 Send 8-21
SNMP System/Network 8-27
Protocol Detail 8-29 User Login/Job Accounting 8-24, 9-2
SNMPv3 User Property 9-11
Protocol Detail 8-29 System/Network 8-27
Solving Malfunctions 10-10 Data Security 8-36
Sound 8-11 Interface Block 8-34
Specifications 11-23 Network 8-27
Common Functions 11-23 Network Interface (Send) 8-34
Copy Functions 11-25 Optional Function 8-37
Document Processor 11-26 Optional Memory 8-36
Paper Feeder (500-sheet) (Option) 11-27 Optional Network 8-32
Printer Functions 11-25 RAM Disk Setting 8-35
Scanner Functions 11-26 Restart 8-35
Specifying Destination 5-22 Security Level 8-35
SSD 11-7
Format 8-18 T
SSD Initialization 8-36 TCP/IP 11-31
SSL 8-31 Settings 8-27
Status Page 11-30 TCP/IP (IPv4)
Status/Job Cancel 7-1 Settings 8-27
Storing Size 6-29 Setup 2-13
Subnet Mask 11-30 TCP/IP (IPv6) 11-28
Settings 8-27 Settings 8-28
Supplies TEL Connector 2-3
Checking the Remaining Amount 7-15 ThinPrint
Support Tray Section of the Multi Purpose Tray 2-3 Protocol Detail 8-30
Symbols 1-2 ThinPrint Option 11-9
ThinPrint Over SSL
Time Zone 8-37
Toner Container (Black) 2-4
Toner Container Lock Lever 2-4
Toner Container Replacement 10-5
Touch Panel 3-4
Troubleshooting 10-10
TWAIN 11-31
Scanning using TWAIN 5-37
Setting TWAIN Driver 2-29
U
USB 11-31
Index-6

USB Cable
Connecting 2-7
USB Interface 2-5
USB Interface Connector 2-3
USB Keyboard 11-9
USB Keyboard Type 8-18
USB Memory
Printing 5-50
Remove 5-54
Save 5-52
USB Memory Slot 2-2
User Login Administration 9-2
Adding a User 9-5
Changing User Properties 9-9
Enabling User Login Administration 9-3
FAX Driver 9-18
Group Authorization Set. 9-20
ID Card Settings 9-29
Local Authentication 9-19
Login 2-9
Logout 2-10
Obtain NW User Property 9-23
Overview of User Login Administration 9-2
Printing 9-15
Simple Login Settings 9-25
TWAIN 9-16
User Account Lockout Setting 9-13
WIA 9-17
Job Accounting 9-32
Unknown ID Job 9-50
User Login 9-2
User Property 8-9
W
Waste Toner Box 2-4
Waste Toner Box Replacement 10-8
WIA 11-31
Setting WIA Driver 2-30
Wireless Network Interface Kit 11-9
WSD Print
Setup 8-30
WSD Scan
Setup 8-30
X
XPS Fit to Page 6-30
Default 8-16
Z
Zoom 6-14
Default 8-16
Index-7

KYOCERA Document Solutions America, Inc. KYOCERA Document Solutions Asia Limited
Headquarters 16/F.,Mita Centre, 552-566, Castle Peak Road
225 Sand Road, Tsuenwan, NT, Hong Kong
Fairfield, New Jersey 07004-0008, USA Phone: +852-2610-2181
Phone: +1-973-808-8444 Fax: +852-2610-2063
Fax: +1-973-882-6000
KYOCERA Document Solutions
Latin America (China) Corporation
8240 NW 52nd Terrace Dawson Building, Suite 100 8F, No. 288 Nanjing Road West, Huangpu District,
Miami, Florida 33166, USA Shanghai,200003, China
Phone: +1-305-421-6640 Phone: +86-21-5301-1777
Fax: +1-305-421-6666 Fax: +86-21-5302-8300

KYOCERA Document Solutions Canada, Ltd. (Thailand) Corp., Ltd.
6120 Kestrel Rd., Mississauga, ON L5T 1S8,
335 Ratchadapisek Road, Bangsue, Bangkok 10800,
Canada
Thailand
Phone: +1-905-670-4425
Phone: +66-2-586-0333
Fax: +1-905-670-8116
Fax: +66-2-586-0278

Singapore Pte. Ltd.
Mexico, S.A. de C.V.
12 Tai Seng Street #04-01A,
Calle Arquimedes No. 130, 4 Piso, Colonia Polanco
Luxasia Building, Singapore 534118
Chapultepec, Delegacion Miguel Hidalgo,
Phone: +65-6741-8733
Distrito Federal, C.P. 11560, México
Fax: +65-6748-3788
Phone: +52-555-383-2741
Fax: +52-555-383-7804
Hong Kong Limited
KYOCERA Document Solutions Brazil, Ltda. 16/F.,Mita Centre, 552-566, Castle Peak Road
Alameda África, 545, Pólo Empresarial Consbrás, Tsuenwan, NT, Hong Kong
Phone: +852-3582-4000
Tamboré, Santana de Parnaíba-SP, CEP 06543-306,
Fax: +852-3185-1399
Brazil
Phone: +55-11-4195-8496
Fax: +55-11-4195-6167 KYOCERA Document Solutions
Taiwan Corporation
6F., No.37, Sec. 3, Minquan E. Rd.,
KYOCERA Document Solutions Zhongshan Dist., Taipei 104, Taiwan R.O.C.
Australia Pty. Ltd. Phone: +886-2-2507-6709
Fax: +886-2-2507-8432
Level 3, 6-10 Talavera Road North Ryde N.S.W, 2113,
Australia
Phone: +61-2-9888-9999 KYOCERA Document Solutions Korea Co., Ltd.
Fax: +61-2-9888-9588 18F, Kangnam bldg, 1321-1,
Seocho-Dong, Seocho-Gu, Seoul, Korea
Phone: +822-6933-4050
KYOCERA Document Solutions Fax: +822-747-0084
New Zealand Ltd.
Ground Floor, 19 Byron Avenue, Takapuna, Auckland,
New Zealand India Private Limited
Phone: +64-9-415-4517 First Floor, ORCHID CENTRE
Fax: +64-9-415-4597 Sector-53, Golf Course Road, Gurgaon 122 002,
India
Phone: +91-0124-4671000
Fax: +91-0124-4671001

KYOCERA Document Solutions Europe B.V. KYOCERA Document Solutions
Bloemlaan 4, 2132 NP Hoofddorp, Deutschland GmbH
The Netherlands
Otto-Hahn-Strasse 12, 40670 Meerbusch,
Phone: +31-20-654-0000
Germany
Fax: +31-20-653-1256
Phone: +49-2159-9180
Fax: +49-2159-918100
KYOCERA Document Solutions Nederland B.V.
Beechavenue 25, 1119 RA Schiphol-Rijk, KYOCERA Document Solutions Austria GmbH
The Netherlands
Eduard-Kittenberger-Gasse 95, 1230 Vienna,
Phone: +31-20-5877200
Austria
Fax: +31-20-5877260
Phone: +43-1-863380
Fax: +43-1-86338-400
KYOCERA Document Solutions (U.K.) Limited
Eldon Court, 75-77 London Road, KYOCERA Document Solutions Nordic AB
Reading, Berkshire RG1 5BS,
Esbogatan 16B 164 75 Kista, Sweden
United Kingdom
Phone: +46-8-546-550-00
Phone: +44-118-931-1500
Fax: +46-8-546-550-10
Fax: +44-118-931-1108
KYOCERA Document Solutions Italia S.p.A. KYOCERA Document Solutions Norge Nuf
Postboks 150 Oppsal, 0619 Oslo,
Via Verdi, 89/91 20063 Cernusco s/N.(MI),
Norway
Italy
Phone: +47-22-62-73-00
Phone: +39-02-921791
Fax: +47-22-62-72-00
Fax: +39-02-92179-600
KYOCERA Document Solutions Belgium N.V. KYOCERA Document Solutions Danmark A/S
Ejby Industrivej 60, DK-2600 Glostrup,
Sint-Martinusweg 199-201 1930 Zaventem,
Denmark
Belgium
Phone: +45-70223880
Phone: +32-2-7209270
Fax: +45-45765850
Fax: +32-2-7208748
KYOCERA Document Solutions France S.A.S. KYOCERA Document Solutions Portugal Lda.
Rua do Centro Cultural, 41 (Alvalade) 1700-106 Lisboa,
Espace Technologique de St Aubin
Portugal
Route de I’Orme 91195 Gif-sur-Yvette CEDEX,
Phone: +351-21-843-6780
France
Fax: +351-21-849-3312
Phone: +33-1-69852600
Fax: +33-1-69853409
KYOCERA Document Solutions Espana, S.A. South Africa (Pty) Ltd.
Edificio Kyocera, Avda. de Manacor No.2, KYOCERA House, Hertford Office Park,
28290 Las Matas (Madrid), Spain 90 Bekker Road (Cnr. Allandale), Midrand, South Africa.
Phone: +34-91-6318392 Phone: +27-11-540-2600
Fax: +34-91-6318219 Fax: +27-11-466-3050
KYOCERA Document Solutions Finland Oy KYOCERA Document Solutions Russia LLC

Atomitie 5C, 00370 Helsinki, Botanichesky pereulok 5, Moscow, 129090,
Finland Russia
Phone: +358-9-47805200 Phone: +7(495)741-0004
Fax: +358-9-47805390 Fax: +7(495)741-0018
KYOCERA Document Solutions KYOCERA Document Solutions Middle East

Europe B.V., Amsterdam (NL) Zürich Branch Dubai Internet City, Bldg. 17,
Office 157 P.O. Box 500817, Dubai,
Hohlstrasse 614, 8048 Zürich,
United Arab Emirates
Switzerland
Phone: +971-04-433-0412
Phone: +41-44-9084949
Fax: +41-44-9084950
KYOCERA Document Solutions Inc.

2-28, 1-chome, Tamatsukuri, Chuo-ku
Osaka 540-8585, Japan
Phone: +81-6-6764-3555
http://www.kyoceradocumentsolutions.com
© 2014 KYOCERA Document Solutions Inc.

is a trademark of KYOCERA Corporation

Rev.1 2014.2
2P6KDEN001

Operation Guide: ECOSYS M3040idn ECOSYS M3540idn ECOSYS M3550idn ECOSYS M3560idn

Uploaded by

Document Informationclick to expand document informationecosys_m3040idn

Document Informationclick to expand document information

Copyright:

Available Formats

Operation Guide: ECOSYS M3040idn ECOSYS M3540idn ECOSYS M3550idn ECOSYS M3560idn

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Operation Guide: ECOSYS M3040idn ECOSYS M3540idn ECOSYS M3550idn ECOSYS M3560idn

Uploaded by

Copyright:

Available Formats

PRINT COPY SCAN FAX

Downloaded from www.Manualslib.com manuals search engine

We recommend the use of our own brand supplies.

Downloaded from www.Manualslib.com manuals search engine

1 Legal and Safety Information ................................................................ 1-1

2 Installing and Setting up the Machine .................................................. 2-1

Downloaded from www.Manualslib.com manuals search engine

3 Preparation before Use .......................................................................... 3-1

4 Printing from PC ..................................................................................... 4-1

Downloaded from www.Manualslib.com manuals search engine

5 Operation on the Machine ..................................................................... 5-1

6 Using Various Functions ....................................................................... 6-1

Downloaded from www.Manualslib.com manuals search engine

7 Status/Job Cancel .................................................................................. 7-1

8 Setup and Registration (System Menu) ............................................... 8-1

Downloaded from www.Manualslib.com manuals search engine

9 User Authentication and Accounting (User Login, Job Accounting) 9-1

10 Troubleshooting ................................................................................... 10-1

Downloaded from www.Manualslib.com manuals search engine

Downloaded from www.Manualslib.com manuals search engine

Input Data Security

Command Center RX This function is useful for a variety of purposes,

Downloaded from www.Manualslib.com manuals search engine

Optimize your office workflow

Optimize your office workflow

1~10 11~20 21~30 1~30

Downloaded from www.Manualslib.com manuals search engine

Optimize your office workflow Save energy and cost

Save energy and cost Create attractive documents

Downloaded from www.Manualslib.com manuals search engine

Strengthen security Use functions more efficiently

Downloaded from www.Manualslib.com manuals search engine

Use functions more efficiently

Use functions more efficiently

Downloaded from www.Manualslib.com manuals search engine

Guides Provided with the Machine

Guides (PDF) on the DVD (Product Library)

Use the machine Operation Guide (This Guide)

FAX Operation Guide

Card Authentication Kit (B) Operation Guide

Data Security Kit (E) Operation Guide

Easily register Command Center RX User Guide

Print data from a Printer Driver User Guide

KYOCERA Net Direct Print Operation Guide

Monitor the machine KYOCERA Net Viewer User Guide

File Management Utility User Guide

PRESCRIBE Commands Command Reference

Downloaded from www.Manualslib.com manuals search engine

About the Operation Guide (this Guide)

9 User Authentication and Explains user login and job accounting.

Downloaded from www.Manualslib.com manuals search engine

Conventions Used in This Guide

Convention Description Example

[Regular] Indicates keys on the touch panel. Press [OK].

Downloaded from www.Manualslib.com manuals search engine

Icon Description Icon Description

Paper Zoom Density Paper Collate Duplex