Aklan Catholic College

Arch. G.M. Reyes St.

5600 Kalibo, Aklan, Philippines
Tel Nos.: (036) 268-4010
Website: http://www.acc.edu.ph
E-mail Add: aklancollege@yahoo.com

ACC Flexible Learning System

Learner Module
LAW ENFORCEMENT ORGANIZATION AND ADMINISTRATION
(Inter-Agency Approach)
Module no.: 2 of 2
FL Design: CorreL (Correspondence Learning)

Course Code & Title: LEA 1 – Law Enforcement Organization and Administration (Inter-Agency Approach)

Course Description: The course deals with the study of principles underlying the police organization and
management of the police with particular focus on the history and development of the Police (Law Enforcement),
Constitutional mandate, Republic Act 6975 and Republic Act 8551, together with previous laws and issuances
relating thereto. It includes the organizational structure and administration of the Philippine National Police, both
national and local levels. Emphasis is given on direction, supervision, coordination and control of all local police
forces as a homogenous body under a single command. It includes the basic management function insofar as these
are applied to the police organization.

Outcomes: At the end of the course the learner should have

1. explained the history and development of the Police (Law Enforcement);

2. understood the constitutional mandates and the Republic Act No. 6975 and Republic Act No. 8551;
3. appreciated the PNP organizational structure;
4. stated the police administrative principles and management functions;
5. discussed the activities of the police organization in the areas of recruitment and selection, appointment and
promotion, performance evaluation, training and career developments;
6. recognized the system of personnel management adopted in the Philippine National Police Organization;
7. stated the legal basis of personnel and records management in the PNP; and
8. explained the classifications, filing system of police records and the administrative reporting procedures in the
PNP.

Introduction to the Module

This is Module 2 of 2 of the course LEA 1 – Law Enforcement Organization and Administration (Inter-Agency
Approach). This learner module is developed for the flexible learning program of Aklan Catholic College and
programmed to run for at least a week. This module tackles the four out of eight outcomes of the course:

1. discuss the activities of the police organization in the areas of recruitment and selection, appointment and
promotion, performance evaluation, training and career developments;
2. recognize the system of personnel management adopted in the Philippine National Police Organization;
3. state the legal basis of personnel and records management in the PNP; and
4. explain the classifications, filing system of police records and the administrative reporting procedures in the
PNP.

This module is primarily used at home and it takes advantage of task-based approach to education and self-paced
learning. Success of learning would essentially depend on the collaboration between the instructor and the learner
and the commitment of the learner to self-directed learning.

It contains the (a) essential keynotes, (b) suggestions and links to further readings and media, (c) quizzes, (d)
activities, (e) reflection pages, (f) written test, and (g) task.

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How to use this Module

Below is a learning program or sample learning cycle prepared by the module developer to help you navigate
your way through the module works. You are highly encouraged to follow the program to increase the success rate in
using the module.

It is very important that every time you begin work on your module that you begin with a prayer for guidance,
openness, clarity of mind, and wisdom. At the end of each module work, say a prayer of gratitude, guidance, and
passion to put into good use what you have learned. See the prayer page for the prayers we say before and after
each learning session.

It can also be an effective practice in this course to maximize your learning in this module by reading, watching,
and examining current news and relating observed sentence formation from the things you see and read with the
understanding you have learned from the lessons.

As this module comes with reading materials and a dual flash drive containing learning media, you should study
thoroughly all the required readings and other media cited in the concept notes. All readings and media written in
bold in the concept notes can be found in the dual flash drive. If you have any issues in accessing the content of the
dual flash drive, please contact your instructor right away.

You are also encouraged to study supplementary materials provided in the dual flash drive. It is wise that you
review first the outline of the module and the guide questions in each lesson to get an overview of the module. This
will help you create a focus to facilitate answering the quizzes and written test and performing the activities and the
task in each lesson.

It is recommended that you complete two lessons a day so that you can have ample time to prepare for the
written test and for the task performance.

Sample Learning Cycle

The table below is a sample of a personal learning plan. You are encouraged to use the same template or
create one that works better for you. It is also important to coordinate this schedule with your instructor and your
assigned peer
Module 1 Week 1
Day 1 Day 2 Day 3 Day 4 Day 5
Course Mon Tues Wed Thurs Fri
 Opening  Opening
Prayer Prayer
8:00 – 11:00  Study all  Study all
AM materials materials
 Answer  Answer
quizzes quizzes
 Perform  Perform
activities activities
 Work with peer  Work with peer
 Write reflection  Write reflection
 Closing Prayer Closing Prayer
 Opening  Opening Prayer
Prayer  Study all
9:00 – 12:00  Study all materials
NN materials  Answer quizzes
 Answer  Perform
quizzes activities
 Perform  Work with peer
activities  Write reflection
 Work with peer Closing Prayer
 Write reflection
Closing Prayer

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 Opening  Opening Prayer

Prayer  Study all
1:00 – 4:00 PM  Study all materials
materials  Answer quizzes
 Answer  Perform
quizzes activities
 Perform  Work with peer
activities  Write reflection
 Work with peer Closing Prayer
 Write reflection
Closing Prayer

For activities that requires writing, write legibly as this will helps a lot on how you successfully get your ideas
across. You can write in extra piece of paper if necessary. If available, you can process your responses on Microsoft
office and print. Extra sheets of paper should be inserted between the pages where the activity can be found. Don’t
forget to label this extra sheet with your name and the title of the activity. A better idea would be to submit the soft
copy of your responses to save resources.

Make sure to take all the quizzes and perform each activity with care and diligence. Some activities may be
performed individually while some activities may require collaboration.

For collaborative activities, called peer work, your instructor will provide the name and mobile number of the
students with you will collaborate. The Peer work is one of the most essential features of this module and will mean a
lot for learning to succeed as we recognized that you can learn better if you share insights and perspectives with
another. The peer work may be done through phone calls or text messaging. If better channels are accessible at the
time of the activity such as chat or forum, make use of better channel. If connecting with your designated peer
through the most basic means is impossible, try your best to solicit ideas from members of your household on the
questions, statements or instructions contained in the peer work

Once you have completed this module, place this module and all required outputs in the learning packet to
prepare them for collection. Make sure to recheck your submissions especially soft copies that you have stored in the
dual flash drive. If you are having any trouble in storing the files into your dual flash drive, please contact your
instructor right away.

Course Requirements
1. Quizzes (10%)
2. Activities (20%)
3. Peer work
4. Reflection
5. Written Test (20%)
6. Task Performance (50%)

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Table of Contents

Lesson 1 – Discussing the Police Recruitment and Selection Process and its Training-Career Development

Intended Learning Outcomes …………………………………………………… 5

Instructions …………………………………………………… 5
Concept Notes …………………………………………………… 5
Instructions for supplementary materials……………………………………………… 7

Lesson 2 – Recognizing the System of Personnel Management in PNP Organization

Intended Learning Outcomes …………………………………………………… 8

Instructions …………………………………………………… 8
Concept Notes …………………………………………………… 8
Instructions for supplementary materials……………………………………………… 10

Lesson 3 – Stating the Record Management of Philippine National Police Personnel

Intended Learning Outcomes …………………………………………………… 11

Instructions …………………………………………………… 11
Concept Notes …………………………………………………… 11
Instructions for supplementary materials……………………………………………… 14

Lesson 4 – Explaining the Filing System of Police Records

Intended Learning Outcomes …………………………………………………… 15

Instructions …………………………………………………… 15
Concept Notes …………………………………………………… 15
Instructions for supplementary materials……………………………………………… 16

Learning Activity Sheets

Peer Work …………………………………………………… 17

Quiz …………………………………………………… 19
Activities …………………………………………………… 20
Reflection …………………………………………………… 21

Written Test …………………………………………………… 22

Performance Task …………………………………………………… 26

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Discussing the Police Recruitment and Selection Process and its Training-Career
Development
Lesson 1

I. Intended Learning Outcomes

At the end of this lesson, the learner will have
1. discussed the roles of Philippine Public Safety College in Law Enforcement;
2. explained the recruitment process of Law Enforcement; and
3. differentiated the process of appointment of Police Officer.

II. General Instructions

1. Read the guide questions
2. Study the concept notes. Refer to materials cited for further understanding.
3. Study supplementary materials for additional information
4. Work with assigned pair
5. Take the quiz
6. Perform the activity
7. Fill out the reflection page

III. Guide questions

Use this guide questions to navigate through the keynotes and additional readings and media. Keep them in mind
while studying. You can use a separate note to pick up answers from the materials as move along them.
1. What are the Role of Philippine Public Safety College in the Police Officer?
2. How does the recruitment process happen?
3. Who are the person in-charge for the appointment of Police Officer?

IV. Concept Notes

Now, let’s discuss the activities of the police organization in the areas of recruitment and selection, appointment and
promotion, performance evaluation, training and career developments.

PHILIPPINE PUBLIC SAFETY COLLEGE

As provided for by Sec 66, the PPSC was created, being the premier educational institution for the training,
human resource development and continuing education of all personnel of the PNP, Fire and Jail Bureaus.

The PPSC is one of the bureaus under the DILG. It has a Board of Trustees (BOT) which exercise policy
making functions in accordance with general policies, plans and programs on education as may be formulated by
higher authorities. The BOT is comprised of the DILG Secretary as chairman, the head of the PNP, BFP, and BJMP
as members, and the PPSC President as ex-officio member. The creation of PPSC is particularly significant as it
symbolizes the new level of cooperation of the five component agencies in the transformation of the country’s public
safety services.

PPSC is the umbrella organization that provides direction, supervision, administration and control of the
various education and training programs offered by its component training units, composed of the:

 Philippine National Police Academy- The PNPA administers the Cadetship Program that provides the
nucleus of professionally trained young officers for the public safety services.
 Police National Training Institute and its 18 Regional Training School (RTS) Nationwide- The PNTI is
envisioned to become the primary training group for the professionally competent, morally upright and
technically proficient police officers capable of working in close partnership with a responsible community in
the preservation of peace, protection of human rights and maintenance of law and order with the end view of
improving the quality of people’s lives.
 Fire National Training Institute – Handles the non-career courses for members of the Bureau of Fire
Protection.
 Jail National Training Institute- Handles the non-career courses for members of the Bureau of Jail
Management and Penology.

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 National Police College- the NPC handles the officer career courses, Bachelor of Science in Public Safety
(In-service) as well as the Master in Public Safety Administration programs. The course offerings are
designed to set the direction for effectiveness of the men and women in the public safety services.
 National Forensic Science Institute – Serves as the scientific laboratory and handles as well the highly
technical courses.
 And other special training centers as may be created by the DILG.

POLICE RECRUITMENT

In order to insure the quality of personnel entering the police service and strengthen the foundation of the
police professionalization, a standard procedure for recruitment and selection of PNP uniformed personnel is
hereby established:

Phases of Recruitment
 Selection – The choosing of available applicants who are fitted and qualified as police officers.
 Investigation – Determining the degree of qualifications, background and intellectual capacity of the
prospect.
 Testing – Giving a series of actual and theoretical assignment to re-enforce what has been in the
investigation phase.
 Appointment – Issuance of order for assignment.

The purpose of the process or phases of recruitment is to insure that candidates for appointment with the
high potential are secured and developed to become good police officers.

SCREENING PROCESS

The selection process which is basically undertaken by means of screening. The process involves two basic
functions first is the measuring of each candidates qualifications and second is ranking the candidates relatively on
the basis of their qualifications.

Qualification Appraisal Guide:

 Clearly unsuited
 Deficient
 Satisfactory
 Superior
 Outstanding

Medical Standards for Police Candidates

 General Appearance – the body must be well proportioned; girth of abdomen should not exceed
the measurement of the chest at rest. In addition, the applicant must be free from any marked
deformity.
 Eyes – the applicant should not be sufficient from color blindness. The required vision should be
from 20/20 to 20/30 in one eye and a binocular vision of 20/30. Loss of either eyes, chronic
inflammation of the eyelids and permanent of either eye must be rejected.
 Nose, Mouth, Teeth – obstruction from free breathing and very offensive breath should be
rejected. At least 21 natural teeth must be present missing ones may be replaced by dentures and
crown of bridge work.
 Genitals – any form of hernia would disqualify the applicant. Any acute venereal disease would be
rejected as well as other deformities such as stricture.
 Arms, Hands, Legs, Feet – must be free from any infections, conditions such as flat foot, hammer
toes. The presence or formation of varicose veins should disqualify applicants. The index, middle,
ring and thumb must be present in it’s entirely for hands and feet toes.

APPOINTMENT OF PHILIPPINE NATIONAL POLICE OFFICERS AND MEMBERS

The appointment of the officers and members of the PNP shall be reflected in the following manner:
 Patrolman to Police Executive Master Sergeant – Appointed by the PNP regional director for
regional personnel or by the Chief of the PNP for the national headquarters personnel and attested
by the Civil Service Commission.
 Police Lieutenant to Police Lieutenant Colonel – Appointed by the Chief of the PNP, as
recommended by their immediate superiors, attested by the Civil Service Commission.

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 Police Colonel to Police Lieutenant General – Appointed by the President upon

recommendation of the Chief of the PNP, with proper endorsement by the Chairman of the Civil
Service Commission and subject to confirmation by the Commission on Appointment; and
 Police General – Appointed by the President from among the senior officers down to the rank of
chief superintendent in the service, subject to confirmation by the Commission on Appointments:
provided that the Chief of the PNP shall serve a tour of duty not to exceed four (4) years; provided
further, that, in times of war or other national emergency declared by Congress, the President may
extend such tour of duty.

The Field Training Program

All uniformed members of the PNP shall undergo a Field Training Program for twelve (12) months
involving actual experience and assignment in patrol, traffic, and investigation as a requirement for
permanency of their appointment.

Examination of Policemen

The National Police Commission shall administer the entrance and promotional examinations for
policemen on the basis of standards set by the Commission.

Prioritization of Women for Recruitment

Within the next five (5) years, the PNP shall prioritize the recruitment and training of women who
shall serve in the women’s desk. Pursuant to this requirement, the PNP shall reserve ten (10%) of its annual
requirement, training and education quota for women.

Lateral Entry of Officers into the Philippine National Police

In general, all original appointments of commissioned officers in the PNP shall commence with the
rank of inspector, to include all those with highly technical qualifications applying for the PNP technical
services, such as dentist, optometrists, nurses, engineers, and graduates of forensic sciences. Doctors of
medicine, members of the Bar, and chaplains shall be appointed to the rank of senior inspector in their
particular technical service. Graduates of the Philippine National Police Academy (PNPA) shall be
automatically appointed to the initial rank of inspector. Licensed Criminologists may be appointed to the rank
of inspector to fill up any vacancy after promotions from the ranks are completed.

References:

1. Guevara, R.C and Viñas. Police Organization and Administration with Policing. 2008. Wiseman’s Books
Trading, Inc. 18-B Congressional Avenue Cor. Visayas Ave. Proj. 6, Quezon City

2. Lopez, J.S and Taynan, T. B. Law Enforcement Organization and Administration (Inter Agency Approach).2021.
Wiseman’s Books Trading, Inc. 18-B Congressional Avenue Cor. Visayas Ave. Proj. 6, Quezon City

3. Beralde, Wilfredo. Reviewer in Criminology Licensure Examination. 2013. Central Book supply Inc. Ground
Floor Phoenix Bldg. 927 Quezon Ave. Quezon City.

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Recognizing the System of Personnel Management in PNP Organization

Lesson 2

I. Intended Learning Outcomes

At the end of this lesson, the learner will have
1. described the system of personnel management in PNP organization;
2. practiced the functions of personnel management in PNP; and
3. illustrated the different organization basis in the PNP.

II. General Instructions

1. Read the guide questions
2. Study the concept notes. Refer to materials cited for further understanding.
3. Study supplementary materials for additional information
4. Work with assigned pair
5. Take the quiz
6. Perform the activity
7. Fill out the reflection page

III. Guide questions

Use this guide questions to navigate through the keynotes and additional readings and media. Keep
them in mind while studying. You can use a separate note to pick up answers from the materials as
move along them.

1. What elements of management are applied into the PNP organization?

2. How do you apply the different functions of personnel management as a future Police officer?

IV. Concept Notes

We will discuss the system of personnel management adopted in the Philippine National Police
Organization; its definitions, elements and functions.

CONCEPT OF MANAGEMENT AND SUPERVISION

Management is the process of directing and facilitating the work of people organized in formal
groups in order to achieve a desired goal.

Police Personnel Management is the art of preparing, organizing and directing the efforts of
members of a police in order that they may achieve accomplishment of police purpose.

Nature of Management

Management embraces the essential elements of authority and responsibility exercised in the
process of organizing and directing people at work so that they may obtain their maximum efficiency
both for themselves and the organization where they belong. It is concerned in placing the right people
on the right job and in maintaining a satisfied work force. It accomplished its objectives through the
effective use of men, money, materials, methods, and machines (5M’s of Management)

Elements of Management

The basic elements of management are:

1. AUTHORITY – administrative authority is derived from the exercise of political power and its
basic purpose is the accomplishment of a particular goal. The three (3) sources of management are: (a)
Law; (b) Tradition; (c) Delegation
2. RESPONSIBILITY – the essence of responsibility simple means that management is held
accountable for the results arising from its exercise of authority. It is one of the means of guarding against
an abuse of management authority. In other words, responsibility limits the exercise of authority.

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FUNCTIONS OF MANAGEMENT

According to Prof. Luther Gulick, the seven basic function of management may be summed up by
the word POSDCORB and this stands for the following:
1. PLANNING – the mental process of finding adequate solutions to management problems and the
preparation of an outline of things to be done and how they will be done to achieve results.
2. ORGANIZING – the process of allocating authority; responsibility and accountability to people, as well
as the establishment of channels of inter-group communication in order to secure coordination and
efficiency.
3. STAFFING – the task of providing competent men to do the job and choosing the right men for the
right job. It involves good selection and processing of reliable and well-trained personnel.
4. DIRECTING – the giving authoritative instructions, orders, or commands to working men, relative to
specific actions, procedure or activities which are to be performed in a particular manner or times.
5. COORDINATING – the accomplishment of an orderly pattern of group effort among working men,
through the harmonious adjustment or functioning of task, directed toward a common goal.
6. REPORTING – the making of detailed account activities, work progress, investigations, and unusual
in order to keep everyone informed of what’s going on.
7. BUDGETING – the forecasting in detail of the results of an officially recognized program of
operation based on the highest reasonable expectations of operating efficiency and is a tool
coordinating for operating financial factors.

BROAD BASES OF POLICE ORGANIZATION

The PNP observes several broad bases in organizing units of the commands. Organizations
composing the command are not organized out of vacuum but always with bases. In most cases two or
more of these bases are equally applied as could be expected in actual situations.
The following are the Broad Bases of Organization:
1. Area basis
2. Function basis
3. Clientele basis
4. Work process basis
5. Contingency basis
The nature of the missions, functions and responsibilities assigned to a command organization
determine which basis should apply in its creation. The boundaries of these bases when applied are
blurred. In any case, however, the more dominant reason should be considered.

ORGANIZATION ON AREA BASIS

Organization according to plan is defined as the grouping of subordinate units or elements under a
commanders who is made responsible by higher authority for some continuing operations within a specified
geographic area.

The following are reasons for organizing an AREA BASIS

1. To provide centralized direction among units within the area;

2. To provide a medium or coordination between higher levels of the command and the command
organization itself in the area;
3. To establish specific responsibility of the commander;
4. To maximize coverage of the overall command, thus enabling it to accomplish its mission and functions
more effectively; and
5. To serve as an integrated force for all units within the area.

ORGANIZATION ON FUNCTION BASIS

Organization according to function is defined as the grouping together of subordinate units or

elements under a commander who is charged with specific functions without respect to any geographic
area.

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The following are reasons for Organizing on FUNCTION BASIS

1. To obtain expeditious performance of a given task or solution to a given problem without restriction to a
given geographic area;
2. To achieve concerted actions toward the accomplishment of objectives by avoiding overlapping or
duplication of functions;
3. To fix responsibility to a specific functional area; and
4. To effect proper coordination for specialized logistics support required for particular operations.

In some instances, organizations are created on the bases of both area and function depending on
the nature of missions and responsibilities confronting the commander.

ORGANIZATION ON CLIENTELE BASIS

Under special circumstances, organizations may be established to serve a particular sector of the
client public. Such organizations are created on a clientele basis usually without respect to geographical
area or to functions for which they have been specifically dedicated. Normally, these organizations are also
created with respect to work process to effect satisfactorily service to public demands.

The following are reasons for Organizing on a Clientele Basis

1. To concentrate on a specific service required by client;
2. To fix responsibility of commander;
3. To make the organization more wieldy to its assigned task.

ORGANIZATION ON THE BASIS OF WORK PROCESS

Organization on the basis of work processes means the grouping together of subordinate units or
elements primarily trained to practice a given or related jobs.
The following are reasons for Organizing on the basis of Work Processes
1. To maximize utilization of up-to-date skill derived from training;
2. To obtain more effective coordination as a result of homogeneous training and skill; and
3. To make the organization more wieldy to its assigned task.

ORGANIZATION ON THE BASIS OF CONTINGENCY

Organization on the basis of contingency means the creation of a contingent small unit in a short
term period comprising the organic elements tactically organized to address a specific situation or
phenomenon occurring in the area of responsibility.

The following are reason for Organizing on the Basis of Contingency

1. To maximize utilization of existing elements whose expertise or technical knowledge are needed and
applicable;
2. To obtain facts and immediate solution of the existing problem by which the unit was tactically organized;
And
3. To support generally the organization of various basis as mentioned above.

References:

1. Guevara, R.C and Viñas. Police Organization and Administration with Policing. 2008. Wiseman’s Books
Trading, Inc. 18-B Congressional Avenue Cor. Visayas Ave. Proj. 6, Quezon City

2. Lopez, J.S and Taynan, T. B. Law Enforcement Organization and Administration (Inter Agency Approach).2021.
Wiseman’s Books Trading, Inc. 18-B Congressional Avenue Cor. Visayas Ave. Proj. 6, Quezon City

3. Beralde, Wilfredo. Reviewer in Criminology Licensure Examination. 2013. Central Book supply Inc. Ground
Floor Phoenix Bldg. 927 Quezon Ave. Quezon City.

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Stating the Record Management System of Philippine National Police Personnel

Lesson 3

I. Intended Learning Outcomes

At the end of this lesson, the learner will have
1. discussed the record management system of PNP Personnel; and
2. differentiated the types of Police records.

II. General Instructions

1. Read the guide questions
2. Study the concept notes. Refer to materials cited for further understanding.
3. Study supplementary materials for additional information
4. Work with assigned pair
5. Take the quiz
6. Perform the activity
7. Fill out the reflection page

III. Guide questions

Use this guide questions to navigate through the keynotes and additional readings and media. Keep
them in mind while studying. You can use a separate note to pick up answers from the materials as
move along them.

1. What are the functions or procedure in record management system of PNP personnel?
2. How do you differentiate the types of police records?
3. Why is it necessary to record every action of police officer on a certain situation?

IV. Concept Notes

We will discuss the different record management system of Philippine National Police Personnel;
its types and functions.

The Need for Police Records

A police department is only as good as its records keeping capabilities. The effectiveness
of the police department is directly related to quality of its records. They are the primary means of
communication among the members of the police department and have as their purpose the
integration of the various department units into as integrated organization for accomplishing the
police task.
Records are essential in the efficient performance of routine duties, in the wise direction of
police effort, in the supervision and control of personnel, and in the determination of department
policy.

Organization of a Centralize Record System

Depending upon the size and needs of the police force, the station commander shall
maintain an adequate and centralize record system by organizing in his force an efficient records
and communication unit capable of providing appropriate services to the line units. The
centralization of records in a police station brings together at one point all information concerning
police activities, and it is through such centralization that the various line functions of a police
station and department are coordinated.

Functions and Uses of Police Records

A clear understanding of the functions and uses of the fundamental police records is essential
to the development of an adequate records system. The police records shall have the following
specific functions and uses:
 Measure Police efficiency
 Present the community’s crime picture

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 Assist is assigning and promoting personnel

 Identify individuals
 Provide a basis for property accountability
 Control investigation
 Make information available to the public
 Increase the efficiency of traffic control
 Assists the courts and prosecutors
 Coordinate custodial activities
 Integrate the department
 Furnish data for the public
 Establish responsibility
 Reveal unusual problems
 Aid in the apprehension of criminals
 Assists other police agencies
 Provide the basis for compilation of police statistics
 Effective employment of personnel and equipment

Incident to be recorded

The following incidents shall be recorded in appropriate police records:

1. Violation of laws and ordinances reported and discovered.
2. All calls in which member of the police force dispatched or takes official action.
3. All legal papers handled such as warrants, subpoenas, summonses, citations,
and the like.
4. Cases of missing and found persons, animals and properties.
5. Reported vehicular and other types of accidents which requires police action.
6. All personal injuries, bodies found, suicides.
7. Damage to property.
8. All cases in which police member is involved.
9. All arrests made
10. Miscellaneous cases, general and special orders, violation of rules and
regulations and any other reported incidents that the police commanders or
supervisors desire to be recorded.

Installation of a Police Records System

The standard record procedure of all law enforcement agencies shall meet the following:
1. A permanent written record shall be made of each crime immediately upon receipt of the
complaint;
2. Proper control shall be made upon the receipt of a complaint to ensure that it is promptly
recorded and accurately tabulated;
3. An investigative report shall be rendered in each case showing fully the details of the
offense as alleged by the complainant and as disclosed by the police investigation. An
effective follow-up system shall be adopted to ensure that all reports are promptly
submitted in all cases;
4. All reports shall be checked to see that crime classification conforms to the forms and
classification of the offense;
5. The offense or complaint report on crime cleared by arrest shall be noted as cleared;
6. Arrest record shall be completed, special care being taken to show the final disposition of
all charges;
7. Records shall be centralized;
8. Records and statistical reports shall be closely supervised by the chief or station
commander or any other superior officer;
9. Periodic inspection shall be made to see to it that the rules and regulations of the local
agency relative to record creation and maintenance are strictly complied with; and
10. Statistical records shall conform in all respect to the uniform crime reporting standards
and regulations.

TYPES OF POLICE RECORDS

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The records of the police force shall be classified into five categories. They are the following:
A. CASE RECORDS

The CASE RECORDS is the heart of any police records system. It is the basis
for an analysis of offenses and the methods by which they are committed. The following
are the different types of reports included under the case records that shall be
accomplished by all concerned.

A Case Records is composed of two categories, namely:

1. Complainant/assignment sheet- which reflects all information regarding complaints and

reports, received by the police from citizens and other agencies, or action initiated by the
police.
2. Investigation report- which contains the findings of an action taken by the investigating
officer based on inquiries made and by obtaining the available facts of the incident.
a. Case Report
b. Supplemental/Progress-Final Report
c. Continuation Report
d. Technical Report
e. Accident Report
f. Wanted Person Report
g. Daily Records of Events
1. Police Operations
2. Police Assignments; and
3. Administrative Instructions

B. ARREST AND BOOKING RECORDS

This record maintains the arrest and jail booking report that is required for all persons
arrested. It shall bear an arrest number for each arrest made. Arrest and Booking Records
shall be made out of complete information in full on each person arrested.
a. Arrest Report
b. Booking Report
c. Prisoner’s Property Receipt

C. IDENTIFICATION RECORDS

Identification record is the third major division of police or law enforcement records.
Fingerprint records are the hearts of the any identification system.
The various identification records for the identification of criminals and other individuals
now extensively used in police station shall include the following:
1. Fingerprint Record
 Criminal Fingerprint – all person arrested for an offense shall be fingerprinted and an
identification number shall be assigned to each prisoner to identify records relating to
him.
 Civilian Fingerprint- all persons requesting clearance, certificate or other personal
identification purposes shall be fingerprinted using the prescribed form.
 Alien Fingerprint- all aliens requesting clearance certificate for purposes of petition for
naturalization, change of name, oath taking and for other personal identification
purposes shall be fingerprinted using also the prescribed form.
2. Criminal Specialty or Modus Operandi File- this consist of photographic records and
modus operandi of known criminals. This shall be filed accordingly based on:
 Certain Modus Operandi Characteristics
 Major Classes of Crime
 Criminal Behaviorism; and
 Identification number

D. ADMINISTRATIVE RECORDS

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These are records required in the management of the department’s personnel and
designed to aid in the following administrative functions:
1. Assignments
2. Promotions; and
3. Disciplinary actions
Such records are so essential in administering personnel matters that must be maintained
in a police department.
Others is of control characters such as:
1. Personal Records
2. Correspondence File
3. Memoranda, Policy Files, Order, etc.
4. Assignment Records
5. Other Files

E. MISCELLANEOUS RECORDS

Police stations perform a variety of services, which do not relate to records

complaints. In addition to the general classes of records, there is a miscellaneous group,
which do not full under this category of records that a police stations maintains and which
on occasions create filing problems within a department. The average small police station
may simply maintain one file folder for its category. Each piece of correspondence,
together with a copy of the reply, should be filed in chronological order in an appropriate
location file.

References:

1. Guevara, R.C and Viñas. Police Organization and Administration with Policing. 2008. Wiseman’s Books
Trading, Inc. 18-B Congressional Avenue Cor. Visayas Ave. Proj. 6, Quezon City

2. Lopez, J.S and Taynan, T. B. Law Enforcement Organization and Administration (Inter Agency Approach).2021.
Wiseman’s Books Trading, Inc. 18-B Congressional Avenue Cor. Visayas Ave. Proj. 6, Quezon City

3. Beralde, Wilfredo. Reviewer in Criminology Licensure Examination. 2013. Central Book supply Inc. Ground
Floor Phoenix Bldg. 927 Quezon Ave. Quezon City.

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 15

Explaining the Filing System of Police Records

Lesson 4

I. Intended Learning Outcomes

At the end of this lesson, the learner will have
1. described the filing system of police records; and
2. explained the comparison between police personalized power and police socialized power.

II. General Instructions

1. Read the guide questions
2. Study the concept notes. Refer to materials cited for further understanding.
3. Study supplementary materials for additional information
4. Work with assigned pair
5. Take the quiz
6. Perform the activity
7. Fill out the reflection page

III. Guide questions

Use this guide questions to navigate through the keynotes and additional readings and media. Keep
them in mind while studying. You can use a separate note to pick up answers from the materials as
move along them.

1. How do filing system of police records being done?

2. How do you compare the police personalized and police socialized power?

IV. Concept Notes

Now, let’s proceed to the filing system of police records, the basic methods of filing and storage,
and the comparison between the police personalized power and police socialized power.

CRIME RECORDS MANAGEMENT

Crime record management may be accomplished through uniform crime reporting system.
1. Monthly report of cases handled by the police station;
2. Supplement of monthly report on cases handled by the police station;
3. Report of male person arrested; and
4. Report of female persons arrested
The four reports above described shall be submitted to the National Police Commission
(NAPOLCOM) in three copies not later than the 15th of each month.
The National Police Commission in return shall each furnish the NBI and the chief of the
PNP. Accuracy and promptness in the submission of these reports shall be the
responsibility of the chief of police.

RECORD AND FILING SYSTEM

The nature of police work justifies emphasis on criminal records. To be fully effective, a
police records system must:
1. Be comprehensive and include every incident that had been brought to the police
Attention;
2. Be adequately arranged and indexed to permit ready reference for easy access;
3. Be centralized to prove adequate control and maximum utilization of clerical
personnel;
4. Be as simple as possible, consistent with adequacy; and
5. Lend itself to summarization and analysis to permit continuing appraisal of the
police services.
BASIC METHODS OF FILING AND STORAGE

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Basically, with the advent of computers, agencies handling voluminous documents may
not face difficulties in filing and storage of their records.

POLICE SUPERVISION AND MANAGEMENT

In the past, police officers give a little emphasis consideration on their position as
managers. They rather wanted to be called as leader. But as the days roll on, modernization
becomes part in the day to day activity in the police station, where everything is a subject to
change. Supervisory aspects become more sophisticated and more rationalization of the part as a
police leader are in demand. This is the reason why most police leaders in an environment
characterized by scare resources for programs and the public demanding better services, tried to
find new ways to improve their productivity.
Today, officials hiring police chief have to assess whether an applicants have the following quality
and qualifications:
 What was his vision for the future of his agency;
 How they will stimulate subordinate participations;
 What effort will they made to ensure that quality is driven by customer concerns;
 What method they will use to ensure that agency improvement is continuous ;
 How they will empower employees;
 And all related issues.

THE POWER MOTIVATION OF POLICE MANAGERS

Power is an indispensable dimension of police departments. As we experience, power is a both

grant made from the led to the leader and an extension of the formal authority granted to a particular
position like police officers.
Below is very simple comparison between police officers who uses personalized power versus social power.

Police managers with personalized power tend Police managers with socialized power tend to be:
to be:

 Impulsive and erratic in their use of  Inhibited an self-control in their use of power
power  Respectful of others right concerned with
 Rude and overbearing fairness
 Exploitive of others  Oriented towards justice
 Oriented toward strength  Committed to the value of working per sec
 Committed to value of efficiency  Egalitarian
 Proud  Organization minded, joiners
 Self-reliant; individualist  Ambivalent about power
 Exited by certitude of power  Collaborative
 Competitive  Concerned with realistic goals
 Concerned with high-goals

References:

1. Guevara, R.C and Viñas. Police Organization and Administration with Policing. 2008. Wiseman’s Books
Trading, Inc. 18-B Congressional Avenue Cor. Visayas Ave. Proj. 6, Quezon City

2. Lopez, J.S and Taynan, T. B. Law Enforcement Organization and Administration (Inter Agency Approach).2021.
Wiseman’s Books Trading, Inc. 18-B Congressional Avenue Cor. Visayas Ave. Proj. 6, Quezon City

3. Beralde, Wilfredo. Reviewer in Criminology Licensure Examination. 2013. Central Book supply Inc. Ground
Floor Phoenix Bldg. 927 Quezon Ave. Quezon City.

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 17

Peer work (L1 to L4)

Name: ____________________________ Program and year: ___________________

For this section, you have to meet with your assigned peer by communication with them through a text message or a
call. Formulate four questions about the lesson tackled and ask this to your peer. You must know the answer to the
question you asked and check if your peer can answer. After writing down the questions you formulated and the
answer of your peer, give a comment on this answer (Is the answer correct? If not, what would be the appropriate
answer? How can you justify that the answer to your question is correct?).

Name of peer: _______________________________________________

Formulated Question 1 (L1):

_____________________________________________________________________________________________
_____________________________________________________________________________
Answer of Peer:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
___________________________________________________________

Personal Comment:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________

Formulated Question 2 (L2):

_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________
Answer of Peer:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________
Personal Comment:
_____________________________________________________________________________________________
_____________________________________________________________________________________________

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_____________________________________________________________________________________________
_____________________________________________________________

Formulated Question 3 (L3):

_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________

Answer of Peer:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
____________________________________________________

Personal Comment:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________

Formulated Question 4 (L4):

_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________

Answer of Peer:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________

Personal Comment:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________

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_____________________________________________________________________________________________
____________________________________________________

Quiz

Name: ___________________________________ Program/Year: __________________

Identification. Instructions: Read each item carefully. Write your answer on the space provided before the
number. Wrong spelling considered as wrong.

___________________ 1. Are designed to set the direction for effectiveness of the men and women in the
public safety services.

___________________ 2. Serves as the scientific laboratory and handles as well the highly technical
courses.

___________________ 3. Provides the nucleus of professionally trained young officers for the public safety
services.

___________________ 4. The degree of qualifications, background and intellectual capacity of the

prospect.

___________________ 5. A series of actual and theoretical assignment to re-enforce what has been in the
investigation phase.

___________________ 6. It involves two basic functions first is the measuring of each candidates
qualifications and second is ranking the candidates relatively on the basis of their qualifications.

___________________ 7. Issuance of order for assignment.

___________________ 8. The choosing of available applicants who are fitted and qualified as police
officers.

___________________ 9. Policy making functions in accordance with general policies, plans and programs
on education as may be formulated by higher authorities.

___________________ 10. The umbrella organization that provides direction, supervision, administration
and control of the various education and training programs offered by its component training units

____________________ 11. The making of detailed account activities, work progress, investigations, and
unusual in order to keep everyone informed of what’s going on.

____________________ 12. The forecasting in detail of the results of an officially recognized program of
operation based on the highest reasonable expectations of operating efficiency and is a tool coordinating for
operating financial factors.

____________________ 13. The accomplishment of an orderly pattern of group effort among working men,
through the harmonious adjustment or functioning of task, directed toward a common goal.

____________________ 14. The giving authoritative instructions, orders, or commands to working men,
relative to specific actions, procedure or activities which are to be performed in a particular manner or times.

____________________ 15. The task of providing competent men to do the job and choosing the right men
for the right job. It involves good selection and processing of reliable and well-trained personnel.

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Activity

Research a Municipal Police Organizational Structure (Philippines) and relate it whether it reflects on the lessons you
have learned or studied. Illustrate the PNP structure and explain its role in their perspective rank. Make use of
Microsoft Word for your explanation. Title the file accordingly and send to my email address:
littlehawkninonuevo@gmail.com

Here is the rubric for your guidance.

Excellent -4 Good - 3 Satisfactory -2 Needs Improvement -

1
Subject Knowledge Subject knowledge is Subject knowledge is Some subject Subject knowledge is
evident throughout the evident in much of the knowledge is evident. not evident.
project. All information project. Most Some information is Information is
is clear, appropriate, information is clear, confusing, incorrect, or confusing, incorrect, or
and correct. appropriate, and flawed. flawed.
correct.

Citing Sources All sources are Most sources are Few sources are No sources are
properly cited. properly cited. properly cited. properly cited.
Organization The sequence of The sequence of The sequence of The sequence of
information is logical information is logical. information is information is not
and intuitive. Menus Menus and paths to somewhat logical. logical. Menus and
and paths to all most information are Meus and paths are paths to information
information are clear clear and direct. confusing and flawed. are not evident.
and direct.
Originality The project shows The project shows The work is an The work is a minimal
significant evidence of some evidence of extensive collection collection or rehash of
originality and originality and and rehash of other other people’s ideas,
inventiveness. The inventiveness. people’s ideas, products, and images.
majority of the content products, and images. There is no evidence
and many of the ideas There is little evidence of new thought.
are fresh, original, and of new thought of
inventive. inventiveness.

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Reflection

Name: ____________________________ Program and year: ___________________

Score: ____________

Write legibly your reflections in the space provided. You can use an extra sheet if you wish to write
more. Label the extra sheet and insert between these pages. You can use Microsoft word if available.
Title the file accordingly and store in the storage device that comes in the learning packet.

Here are the questions to help you in your reflection.

1. What are the top three thing you’ve learned from this lesson?
2. How will you personally rate yourself in performing the activity (very good, good, needs
improvement)? Why?
3. What are the things you enjoyed most about this lesson?
4. What were your difficulties in this lesson?

_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________

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_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________

WRITTEN TEST
This written test covers the underpinning knowledge, concepts, and principles learned from Lesson 1 to
Lesson 4 of this module.

Name: ____________________________ Program and year: ___________________

Score: ____________

TEST I. Multiple Choice

Directions: Read each item carefully. Choose the correct/best answer. Encircle only the letter of your choice.

1. In what year did the schema commission the Schuman commission offered gen. Emilio Aguinaldo
a plan of government that is known as "the measure of local self-government consistent with peace
and order?
a. March 4, 1895 c. April 4, 1899
b. March 4, 1899 d. June 4, 1895
2. In this type of organization, the tasks of management or supervision are derived according to
functions and divides responsibilities according to specialization.
a. functional type c. staff function
b. line 1ype d. none of the given
3. This is the disciplinary authority who has jurisdiction over offenses which carry with them
administrative penalties of withholding of privileges. Restriction to specified limits, suspension or
forfeiture of salary, or any combination thereof, for a period of not exceeding fifteen (15) days:
a. city/Municipal Mayor c. Chief, PNP
b. Chiefs of Police d. PLEB
4. He was the first American who became the chief of police of manila.
a. Capt. Columbus E. Piatt c. none from the given
b. Marcus Ellis Jones d. Capt. George Curry
5. This consists of arranging personnel and functions in a systematic manner designed to
accommodate stated goals and objectives in the most efficient manner possible.
c. management c. organizing
d. planning d. none of the given
6. When was the insular constabulary changed into Philippine constabulary?
a. August 7, 1901 c. October 3, 1901
b. October 3, 1902 d. November 30, 1901
7. Is the wise use of one's judgment, personal experience and common sense to decide a
particular situation.
a. perception c. discretion
b. prudence d. all of the given
8. His law provided that the PNP shall assist and support the AFP in the counterinsurgency
campaign:
a. RA 8551 b. RA 6975 c. RA 4864 d. EO 292
9. This is a mechanical means of depicting by an arrangement of symbols, the relationships that exist
between individuals, groups, and function within the organization.
a. management structure c. planning structure
b. command structure d. organizational structure

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 23

10. The first Filipino who became chief of police of manila when the manila police department became
an all- Filipino organization.
a. Col. Antonio C. Torres c. Col. Agapito Torres
b. Col Lamberto Javalera d. none of the given
11. Is it true that the police, aside from being the most visible component of the governmental
authority, their presence also gives a feeling of security to law-abiding citizens and a feeling of fear
to would-be offenders?
a. true b. false
12. This particular police role is solely involved in peace keeping on community service role or social
services.
a. traffic enforcement c. order
maintenance
b. law enforcement d. crime prevention
13. Which of the following is a structure where its people work as a group; it pre-supposes an orderly
arrangement of individuals and groups where there is discretion and control provided, necessary to
coordinate human efforts to achieve a desired objective.
a. organization c. coordinating
b. b. management d. commanding
14. Is it true that if an organization is poor and its organizational concepts are poorly understood
or applied the efficiency of the department will be severely affected?
a. yes c. no
b. False d. Maybe
15. It is the act of determining in advance the procedures and steps that should be used or
applied in order to carry out the responsibilities of the members of the organization
a. Commanding b. planning c. managing
d. organizing
16. This is the disciplinary authority who has jurisdiction over offenses which carry with them
administrative penalties of admonition or reprimand, restriction to specified limits, withholding of
privileges, forfeiture of salary or suspension, or any combination thereof for a period not exceeding
one hundred eighty (180) days:
a. Regional Directors c. Chiefs Of Police
b. Provincial Directors d. Chief, PNP
17. A type of an organization where in there is a direct flow of authority from the top position to
immediate subordinate levels.
a. functional type organization c. staff function
b. the line and staff function d. the line type organization
18. He was the last American chief of police of manila?
a. Col. Marcus Ellis Jones c. Col. Antonio C.
Torres
b. Capt. George Curry d. Capt.
Columbus E. Piatt
19. It is the combination of the best feature best and advantages both the line and the functional type
of organization.
a. line and staff function c. line and function
b. line & command function d. none of the given
20. Which among the operational support units of PNP was abolished?
a. maritime group c. intelligence group
b. narcotic group d. special action force
21. It is defined as the specific type of behavior that is to be expected from an individual who
occupies a particular position with attendant responsibility and authority.
a. discretion b. role c. responsibility d.
courtesy
22. It is the system which purposes is to ensure that orders, directives, and other information on are
channeled downward and upward through an organizational structure in a timely and uniform
fashion.
a. span of control c. chain of command
b. unity of commandd. delegation of authority
23. It is defined as the reduction or elimination of the desire and/or opportunity to commit a crime.

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 24

a. criminal apprehension c. law enforcement

b. crime prevention d. patrolling
24. It is the only form of police service that directly attempts to eliminate the desire and/or opportunity
to commit misconduct on the part of an individual.
a. police community relations c. police
patrol
b. law enforcement d. criminal apprehension
25. It is any person, thing, situation and condition possessing a high potential for criminal attack or for
the generation of any other types of problem creating a demand for police service.
a. danger c. police hazards
b. attractive nuisances d. none of the given
26. Operationally, it is the second largest police function in point of police services.
a. criminal apprehension c. traffic supervision
b. crime investigation d. crime prevention
27. This is based on the assumption that there is a limit to the number of individuals that one person
can effectively supervise.
a. span of control c. unity of command
b. leadership d. none of the given
28. Is it true that patrol officers were often made responsible to perform tasks not directly related with
their primary functions- crime prevention?
a. True b. false
29. It is one of the priorities and most important elements in crime prevention.
a. apprehension c. repression
b. enforcement d. observation
30. He was the first civil governor of the Philippines.
a. Capt. Columbus E. Piatt c. William H. Taft
b. George Curry d. Marcus Ellis Jones
31. This is the disciplinary authority who has jurisdiction over offenses which carry with them
administrative penalties of withholding of privileges, restriction to specified limits, suspension or
forfeiture of salary, or any combination thereof, for a period from sixteen (16) to thirty (30) days.
a. City/Municipal Mayor c. Chief, PNP
b. Chiefs of Police d. PLEB
32. When the Philippine independence was established, the first president appointed him as the first
chief of police of manila.
a. Col. Antonio C. Torres c. Capt. George
Curry
b. Col. Lamberto Javalera d. none of the
give
33. A type of crime scene wherein he must approximate the area to be covered by the investigator.
a. outdoor scene c. vehicle scene
b. indoor scene d. none of the given
34. This pertains to any complaint initiated by a private citizen or is duly authorized representative on
account of an injury, damage or disturbance sustained due to an irregular or illegal act committed
by a member of the PNP:
a. Citizen’s complaint c. People's complaint
b. Private complaint d. Police complaint
35. Which of the following is the manager's sharing of duties and responsibilities among his competent
subordinates for the purpose of efficiently accomplishing the specific tasks.
a. span of control c. unity of
command
b. delegation of authority d.
sharing of duties
36. It is the method where a policeman on policeman on patrol nay interview, within bounds of law,
suspicious personalities at random in order to serve as deterrent to the commission of crime.
a. interrogation c. street interview
b. street questioning d. none of the
given
37. Who has the authority for summary dismissal?
a. Provincial Directors c. Chief, Internal Affairs Services
b. Chief, PNP d. Chairman, NAPOLCOM

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 25

38. This principle is anchored on the idea that an individual should be responsible to only one person
at any given time for the reason that no person can function efficiently if he is to or receive and
follow orders from more than one superior simultaneously.
a. chain of command c. span of control
b. unity of command d. delegation of
authority
39. PLEB stands for:
a. People's Law Enforcement Board
b. Police Law Enforcement Board
c. Philippine Law Enforcement Board
d. Policing Law Enforcement Board
40. PLEB was created pursuant to:
a. RA 6975 b. RA 8551 c. RA 4864 d. RA 6945
41. This is the disciplinary authority who has jurisdiction over offenses which carry with them
administrative penalties of withholding of privileges, restriction to specified limits, suspension or
forfeiture of salary, or any combination thereof for a period exceeding thirty (30) days:
a. City/Municipal Mayor c. Chief,
PNP
b. Chiefs of Police d. PLEB
42. It is the manner through which the supervisors establish and maintain the necessary control over
their subordinates.
a. unity of command c. span of control
b. delegation of authority d. chain of
command
43. When was the P.D. 765 otherwise known as the integrated national police act approved?
a. August 8, 1972 C. August 8, 1973
b. August 8, 1975 D. August 8, 1979
44. This refers to any offense committed by a member of the PNP involving and affecting order and
discipline within the police organization:
a. breach of internal discipline c. violation of internal
discipline
b. minor offense d. administrative offer
45. This is the disciplinary authority who has jurisdiction over offenses which carry with them
administrative penalties of admonition or reprimand, restriction to specified limits, withholding of
privileges, forfeiture of salary or suspension, or any combination of the foregoing, provided that in
all cases, the total period shall not exceed fifteen (15) days:
a. Regional Directors c. Chiefs of
Police
b. Provincial Directors d. Chief, PNP
46. This refers to an act or omission not involving moral turpitude, but affecting the internal discipline of
the PNP:
a. breach of internal discipline c. minor offense
b. violation of internal discipline d. administrative offense
47. This law provide that the police shall have its main responsibility the external security of the
country:
a. R.A 8551 b. R.A. 6975 c. RA 4864 d. EO 292
48. He shall act as the ex officio chairman of the national police commission:
a. Secretary of the DILG c. Chief, National Security Council
b. Secretary of the DOJ d. Chief of the PNP
49. How may regular commissioners does the NAPOLCOM have?
a. six b. four c. five d. three
50. What is the term of office of the regular commissioners of NAPOLCOM?
a. they shall serve at the pleasure of the president.
b. six years
c. their term shall be concurrent with the president.
d. four years

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 26

PERFORMANCE TASK

Name: ____________________________ Program and year: ___________________

Score: ____________

Instructions:

Formulate at least three (3) questions about Police recruitment, training and career developments and
Interview any police officers that you knew. Make use of Microsoft Word, Title it Performance Task M2 and attach
here or you may send to my email address: littlehawkninonuevo@gmail.com

Here is the rubric for your performance.

Criteria 6 Points 4 Points 2 Points 1 Point

The explanation The explanation The explanation The explanation

Content includes detailed includes descriptions includes some includes less
40% information about the about the question of information about the information about the
question of the module the module activities question of module module activities
activities activities

Precise, illustrative use Generic use of a Limited word choice Minimal variety in
Organization of variety of words and variety of words and and control of word choice and
25% sentence structures sentence structures sentence structures minimal control of
sentence structures

Sharp, distinct Apparent point made No apparent point but Minimal evidence of a

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 27

Focus controlling point made about a single topic evidence of a specific topic
25% about a single topic with sufficient topic
with evident awareness of task
awareness of task

All spelling and Most of the words and Some of the words Spelling and grammar
Spelling and grammar are correct grammar are spelled are spelled correctly errors are frequent
Grammar correctly and some grammar
10% are correct

Lea 1- Law Enforcement Organization and Administration| Module 2 Aklan Catholic College HED