ARMS Users Guide
ARMS Users Guide
ARMS Users Guide
(ARMS)
USER’S GUIDE
January 2018
AUDIT RESULTS MONITORING SYSTEM
I. Introduction
You may also access by typing ARDIS’ Uniform Resource Locator (URL) then press enter:
ARDIS URL
ARDIS Homepage
ARMS Panel
5. Enter your login credentials. Login is your Initial First Name + Initial Middle Name +
Surname (example jdcruz ) and your temporary password is Your employee Number
( example 0123456)
6. Click on LOGIN.
Login button
7. The system validates the authenticity of the user ID and password that has been
entered, if user ID and password are valid, the ARMS Homepage screen will be
displayed otherwise the system will display “Username and/or password is incorrect.”
ARMS Homepage
1. Dashboard
2. System Setup
3. Transactions
4. Queries
5. Reports
6. Utilities
7. Admin
Users’ Profile, Settings and Log Out can be found on upper right side of the menu.
a) Dashboard
ARMS Dashboard
- Select “Year” from the dropdown list and click the View button
- Click the Sector to view the No. of Audit Findings vs. No. of
Recommendation vs. No. of Status Implemented per Cluster
- Click the Cluster to view the No. of Audit Findings vs. No. of
Recommendation vs. No. of Status Implemented per Agency
- Click the Sector to view the Amount Disallowed vs. Amount Settled per
Cluster
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NC Status per Agency
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Amount Charged vs. Amount Settled per Cluster
- Click the Cluster to view the NC Status per Agency
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Amount Charged vs. Amount Settled per Agency
b) System Setup
- Click on System Setup and select Source Document. The List of Souce
Document window will be displayed.
- Click the “Add” button on the upper right side of the window. The Add
Source Document window will be displayed.
Enter Code
Enter Description
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.
c) Transactions
Transaction Menu
AOM window
- Click the “Add” button on the upper right side of the window. The Add
Issued AOM window will be displayed.
Data Entry:
AOM Details
AOM Number
AOM Date
Status (Issued/Released - default)
Date Issued
Received By
Date Received
TO
Name
Position
Agency
ATTENTION
Name
Position
SUBJECT
Particulars
Number of Days
SIGNATORY
Audit Team Leader (default)
Supervising Auditor (default)
Audit Observation
Audit Area
Audit Observation
Recommendation
Management Comment / Action
Auditors’ Rejoinder
Implementation Status
Reason
Additional Documents
Document Number
Description
Upload Files
File to be uploaded
Remarks for File
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.
Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
- Select “YES” if the transaction was complied and supply the Date when
the transaction was complied.
- Click the “Close” button on the lower left side of the window to close.
- Click on Transaction, select Notice of Suspension (NS) and click NS. The
List of Notice of Suspension window will be displayed.
- Click the “Print” button on the lower left side of the window. To
print the details. Otherwise click “Cancel”.
- Click the “Add” button on the upper right side of the window. The Add NS
window will be displayed.
Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
Data Entry:
NS Details
Result to Issuance (ND/NC)
NS Number
NS Date
Status (Prepared - default)
SOURCE (optional)
Kindly check if the transaction was from AOM (YES)
If YES, provide the AOM Number then click “Get Details” for the
system to be able to populate the AOM Transaction
TO
Name
Position
Agency
ATTENTION
Name
Position
SUBJECT
Particulars
Number of Days (90 days - default)
Total Suspended Amount
Reason
SIGNATORY
Audit Team Leader (default)
Supervising Auditor (default)
Prepared By (default)
Date Prepared (default)
Reference Documents
Reference Document
Reference Number
Reference Date
Amount
Payee
Required Documents
Description
Remarks
Persons Responsible
Name
Position
Nature of Participation
Upload Files
File to be uploaded
Remarks for File
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.
c.4 NS Tracker
Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
- Click the “Save” button on the lower left side of the window to save
the record. Otherwise, click the “Cancel” button.
- Click the “Print” button on the lower left side of the window. To print the
details.
- Click the “Add” button on the upper right side of the window. The Add ND
window will be displayed.
Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
Data Entry:
ND Details
ND Number
ND Date
Status (Prepared - default)
SOURCE (optional)
Kindly check if the transaction was from Source Template
If YES, select if AOM or NS then provide the AOM/ NS Number
then click “Get Details” for the system to be able to populate the
AOM/NS Transaction
TO
Name
Position
Agency
ATTENTION
Name
Position
NATURE OF TRANSACTION
Particulars
Number of Days (180 days - default)
DISALLOWED AMOUNT
Amount
Reason
SIGNATORY
Audit Team Leader (default)
Supervising Auditor (default)
Prepared By (default)
Date Prepared
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.
c.6 ND Tracker
Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
- Select date from “Date From” and “Date To”. List of all ND that were tag
as “Approved -Final” will be displayed.
- Click the “View” button.
- Select one ND transaction from the list. Total Disallowance, Remaining Balance
and List of Liable Persons will be displayed.
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button. (With appeal checkbox will
be enabled after you click the “Save” button.)
- Click the checkbox on “With Appeal” if the person liable appeal to the
agency. Appeal Detail will be displayed.
- Click on Transaction, select Notice of Charge (NC) and click NC. The List
of Notice of Charge window will be displayed.
- Click the “Print” button on the lower left side of the window. To print
the details. Otherwise click Cancel.
- Click the “Add” button on the upper right side of the window. The Add NC
window will be displayed.
Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
Data Entry:
NC Details
NC Number
NC Date
Status (Prepared - default)
SOURCE (optional)
Kindly check if the transaction was from Source Template
If YES, select if AOM or NS then provide the AOM/ NS Number
then click “Get Details” for the system to be able to populate the
AOM/NS Transaction
TO
Name
Position
Agency
ATTENTION
Name
Position
NATURE OF TRANSACTION
Particulars
Number of Days (180 days - default)
CHARGED AMOUNT
Amount
Reason
SIGNATORY
Audit Team Leader (default)
Supervising Auditor (default)
Encodes By (default)
Reviewed By (default)
Approved By (default)
Date Encoded (default)
Date Reviewed (default)
Date Approved (default)
Reference Number
Reference Date
Amount
Payor
Persons Liable
Name
Position
Nature of Participation
Amount Changed (per Person Liable – if any)
Upload Files
File to be uploaded
Remarks for File
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.
c.8 NC Tracker
Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
- Click the “View” button. List of all NC that were tag as “Approved -Final”
will be displayed.
- Select one NC transaction from the list. List of Liable Persons will be
displayed.
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button. (With appeal checkbox will
be enabled after you click the “Save” button.)
- Click the checkbox on “With Appeal” if the person liable appeal to the
agency. Appeal Detail will be displayed.
- Click the “View” button. The View Notice of Settlement (NSSDC) window
will be displayed.
- Click the “Print” button on the lower left side of the window to
print the record. Otherwise, click the “Cancel” button.
Cancel NC Transaction
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.
- Click the “Add” button on the upper right side of the window. The Add
NSSDC window will be displayed.
Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
Data Entry:
NSSDC Details
Status (Prepared - default)
NSSDC Number
NSSDC Date
SOURCE
Select if NS/ND/NC Decision then provide the NS/ND/NC Number
then click “Get Details” for the system to be able to populate the
NS/ND/NC Transaction.
REFERENCE DETAILS (automatically generated)
Status
Date
Amount
Nature of Transaction
TO (automatically generated)
Name
Position
Agency
ATTENTION (automatically generated)
SIGNATORY
Audit Team Leader (default)
Supervising Auditor (default)
Encoded By (default)
Date Encoded (default)
NATURE OF TRANSACTION
Upload Files
File to be uploaded
Remarks for File
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.
- Click the “Print” button on the lower left side of the window to
print the details.
- Click the “Add” button on the upper right side of the window. The Add
NFD window will be displayed.
Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
Data Entry:
NFD Details
NFD Number
NFD Date
Status (Prepared - default)
SOURCE
Select if ND/NC then provide the ND/NC Number then click “Get
Details” for the system to be able to populate the ND/NC
Transaction.
TO (automatically generated)
Name
Position
Agency
ATTENTION (automatically generated)
Name
Position
NATURE OF TRANSACTION (automatically generated)
Particulars
AMOUNT (automatically generated)
Amount
Reason
PERSONS LIABLE (automatically generated)
Name
Position
Nature of Participation
SIGNATORY
Audit Team Leader (default)
Supervising Auditor (default)
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.
- Click the “View” button. List of all NFD that were tag as “Approved -Final”
will be displayed.
- Select one NFD transaction from the list. List of Liable Persons will be
displayed.
Data Entry:
List of Liable Person
Name (default)
Position (default)
Nature of Participation (default)
Received By
Date Received
Remarks
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.
- Click on Transaction and click COA Order of Execution (COE). The List of
COE window will be displayed.
Data Entry:
DETAILS
COE No.
COE Date
DIRECTOR/REGIONAL DIRECTOR
Name
Position
SOURCE
NFD No.
ATTENTION
NATURE OF TRANSACTION
Particulars
AMOUNT
Amount
PERSONS LIABLE No
Name
Position
Nature of Participation
SIGNATORY
Audit Team Leader
Supervising Auditor
Prepared By (default)
Date Prepared (default)
- Click the “Add” button on the upper right side of the window. The Add
COE window will be displayed.
Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
Data Entry:
COE Details
COE Number
COE Date
DIRECTOR/REGIONAL DIRECTOR
Name
Position
SOURCE (optional)
Enter NFD Number then click “Get Details” for the system to be
able to populate the NFD Transaction
TO (automatically generated)
Name
Position
Agency
ATTENTION
The Cashier/The Accountant
NATURE OF TRANSACTION (automatically generated)
Particulars
AMOUNT (automatically generated)
Amount
PERSONS LIABLE (automatically generated)
Name
Position
Nature of Participation
- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.
d) Queries
- Click on Queries and click Status of AOM. The Status of AOM window will
be displayed.
Criteria:
Date From
Date To
All AOM
Per AOM (Input AOM Number on the box)
All Status
Per Status (Select from the List of Status)
- Click the “View” button. The Details of AOM will be displayed on the
table.
- Click the “Print Preview” button. The AOM Report window will be
displayed.
d.2 Status of NS
- Click on Queries and click Status of NS. The Status of NS window will be
displayed.
Status of NS window
Criteria:
Date From
Date To
All NS
Per NS (Input NS Number on the box)
All Status
Per Status (Select from the List of Status)
- Click the “View” button. The Details of NS will be displayed on the table.
NS Details table
- Click the “Print Preview” button. The NS Report window will be displayed.
d.3 Status of ND
- Click on Queries and click Status of ND. The Status of ND window will be
displayed.
Status of ND window
Criteria:
Date From
Date To
All ND
Per ND (Input ND Number on the box)
All Status
Per Status (Select from the List of Status)
- Click the “View” button. The Details of ND will be displayed on the table.
ND Details table
- Click the “Print Preview” button. The ND Report window will be displayed.
d.4 Status of NC
- Click on Queries and click Status of NC. The Status of NC window will be
displayed.
Status of NC window
Criteria:
Date From
Date To
All NC
Per NC (Input NC Number on the box)
All Status
Per Status (Select from the List of Status)
- Click the “View” button. The Details of NC will be displayed on the table.
NC Details table
- Click the “Print Preview” button. The NC Report window will be displayed.
- Click on Queries and click List of Liable Persons. The List of Liable
Persons window will be displayed.
Select Year
Select Audit Team
Select Agency / Auditee
Select what kind of Notice you want to view (NS/ND/NC)
- Click the “View” button. The List of Liable Persons Report window will be
displayed.
- Click on Queries and click List of NFD. The List of NFD window will be
displayed.
- Click the “View” button. The Details of NFD will be displayed on the table.
- Click the “Print Preview” button. The List of NFD Report window will be
displayed.
- Click on Queries and click List of COE. The List of COE window will be
displayed.
- Click the “View” button. The List of COE Report window will be displayed.
e) Reports
Select Year
- Click the “View” button. The SASDC Issued Report window will be
displayed.
Select Year
- Click the “View” button. The SASDC by Audit Action Report window will
be displayed.
Select Year
- Click the “View” button. The SASDC by Sector Report window will be
displayed.
e.4 SASDC
SASDC -window
Select Year
Select Quarter
Select Audit Team
Select Agency/Auditee
Data Entry
AGENCY HEAD
Name
Position
Address
ATTENTION
Name
Position
Select Format
- Click the “View” button. The SASDC Report window will be displayed.