Sample Run of Show Guides
Sample Run of Show: Board Meeting
Timeline Role Message
Welcome, instructions on how to
mute/unmute and participate in Q&A
(this person should hold the master
0 min Moderator/Technical Support (1 min) powerpoint/screen share)
1 min Host/Emcee/Board Chair (2 mins) Welcome, opening remarks
Use title slides when the speaker is
introduced, transition to supportin slides
with split screen or speaker view (1
3 min Speaker 1 (5-7 mins) person on screen - no slides)
Host/Emcee to review questions
from audience and ask the speaker
10 min Q&A with Speaker 1 (3-5 mins) using the Q&A or chat functions
Panel Presentation (10 mins of Host/Emcee to moderate, panel view in
presentation and 5 mins the platform, questions through Q&A.
15 min audience Q&A) Run time depends on panel size and
content.
Host/Emcee to review questions and
Speaker 2 (7-10 mins) - could ask the speaker using the Q&A or
30 min be keynote or main speaker chat functions
Host/Emcee to review questions
form audience and ask the speaker
40 min Q&A with Speaker 1 (5-7 mins) using the Q&A or chat functions
Options: breakouts in Zoom Meeting
or open discussion, Speaker 3,
Clsoing remarks by
host/emcee/chair
47 min **suggested wrap up within the 1-hour
timeframe
1
Sample Run of Show: Awards Ceremony
Timeline Role Message
Welcome, make attendees aware that
they are muted and that their videos
will not be shown and instruct how to
participate in congratulating winners in
chat function (this person should hold
0 min Moderator/Technical Support (1 min) the master powerpoint/screen share)
Welcome, opening remarks, show
general ceremony branding in slide and
have a split screen, introduce special
1 min Host/Emcee (2 mins) guest 1 (campus leadership/donor/etc.)
Use title slides when the speaker is
introduced, transition to supporting slides
with split screen or speaker view (1
person on screen - no slides)
3 min Ceremony Special Guest 1 (2-3 mins)
Host/Emcee thanks Special Guest 1 and
begins awards presentations. Introduces
Award Winner 1 and reveals slide with
6 min Host/Emcee (2-3 mins) AW1 photos and info
Split screen with AW1's slide as AW1
9 min Award Winner 1 (1-2 mins) says short remarks
Host/Emcee thanks AW1 and
continues award presentations.
Introduces Award Winner 2 and
11 min Host/Emcee (1-2 mins) reveals slide with AW2 photos and
info
Split screen with AW2's slide as AW2
13 min Award Winner 2 (1-2 mins) Says short remarks
Host/Emcee thanks AW2 and
continues award presentations.
Introduces Award Winner 3 and
15 min Host/Emcee (1-2 mins) reveals slide with AW3 photos and
info
Split screen with AW3's slide as AW3
17 min Award Winner 3 (1-2 mins) says short remarks
Host/Emcee thanks AW3 and introduces
Special Guest 2 (campus leadership,
19 min Host/Emcee (1-2 mins) donor, etc)
Use title slides when the speaker is
introduced, transition to supporting
slides with split screen or speaker view
21 min Ceremony Special Guest 2 (2-3 mins) (1 person on screen - no slides)
Host/Emcee thanks Special Guest 2.
Reintroduces the award winners as a group
with slide of all photos and asks for final
24 min Host/Emcee (3-5 mins) congratulations.
Closes program and reminds guests
Host/Emcee (1-2 mins) **suggested that recorded ceremony will be
29 min wrap up within the 1-hour available (if applicable)
timeframe
Sample Run of Show: Panel Discussion
Timeline Role Message
Welcome, instructions on how to
mute/unmute and participate in Q&A
(this person should hold the master
0 min Moderator/Technical Support (1 min) powerpoint/screen share)
1 min Moderator/Technical Support (1 min) Introduce host
Welcome, opening remarks,
2 min Host (3-5 mins) introduce panelists, set up
conversation
7 min Panel Discussion (30 mins) Panel view in platform
Moderator to review questions form
audience and ask the speaker using
37 min Q&A with Panelists (10 mins) the Q&A or chat functions
