Registering as a
potential vendor
with the
United Nations
On behalf of United Nations Global Marketplace www.ungm.org
Agenda
• UNGM, the UN common procurement portal: Background & Definition
• New UNGM website — www.ungm.org
• How to use UNGM
1. Information available on UNGM
2. Register online as a potential vendor to 22 UN organizations
3. Access Business Opportunities /Tender Notices
4. Subscribe to the Tender Alert Service
United Nations Global Marketplace - www.ungm.org
UNGM – the UN Procurement Portal
• Initially developed in the 90’s under the auspices of the IAPWG:
• To create a global portal to the UN procurement system
• To conglomerate the UN agencies’ rosters into a common supplier database
• December 2002, resolution A/RES/57/279 called UN agencies for:
• Enhancing transparency and increase harmonization of procurement practices
• Simplifying the registration process for vendors
• Increasing procurement opportunities for vendors from developing countries
• March 2007, resolution GA/RES/61/249 called UN agencies for:
• Creating one common UN global procurement website
• Ensuring access to this procurement website to all Member States
• Featuring tender notices, contract awards and acquisition plans as well as a list of registered
vendors
United Nations Global Marketplace - www.ungm.org
United Nations Global Marketplace - UNGM
UNGM is the procurement portal of the UN system
Definition UNGM brings together UN procurement staff and the vendor community
Vendors can register with 22 UN organizations using UNGM as their
vendor roster
UNGM provides an excellent springboard to introduce your products and
services to many UN organizations, countries and regions by completing
only one registration form on-line
Benefits
These UN Organizations represents 99% of a global spent of over USD 15.3
billion annually for all types of products and services
United Nations Global Marketplace - www.ungm.org
Vendor
Vendor Database
Database
Stakeholders
Stakeholders •Basic
•Basic registration
registration
•• Vendors
Vendors •Level
•Level 11 and
and 22
•• UN
UN procurement
procurement
practicioners
practicioners
•• Wider
Wider UN
UN procurement
procurement Procurement
Procurement Notices
Notices
community
community
Tender
Tender Alert
Alert Service
Service
Contract
Contract Awards
Awards
LTA
LTA Repository
Repository
Vendor
Vendor Eligibility
Eligibility
Knowledge
Knowledge Center
Center Business
Business Information
Information
•Procurement
•Procurement Repository
Repository
Professionalisation
Professionalisation •Annual
•Annual Statistical
Statistical Report
Report
•Sustainable
•Sustainable Procurement
Procurement •General Business Guide
•General Business Guide
•Harmonization
•Harmonization
2013 - New UNGM
….more benefits to suppliers
• Further enhance the principles of Transparency, Fairness and Integrity
• Harmonize and Simplify the vendor registration process
• Types of registration with the UN organizations:
1. Basic Registration : Common and simple registration process
2. Qualification Levels : Some UN agencies require additional information such as financial statements,
reference, etc to qualify for larger contracts requiring formal processes
• Level 1 and Level 2
• Eliminate duplication of efforts – upload documents only once
• Simpler, easier and faster registration process
• Subscription to the Tender Alert Service
United Nations Global Marketplace - www.ungm.org
More reasons for the change …
•Simplifying the registration process
•Accessible to more vendors
•Eliminate duplication of vendors accounts
•More efficient review and evaluation process
•Consistent and harmonised approach
•Improved technology, speed and user-friendliness
•Focus on vendors from developing world – assisted registration, more
languages, user friendly
•Log of all changes for reference
United Nations Global Marketplace - www.ungm.org
UNGM – Supporting Agencies - 29 Agencies
United Nations Global Marketplace - www.ungm.org
UNGM – Information
• The Annual Statistical Report
• UN Procurement by country
• UN Agency procurement by country, commodity or service
• Purchase orders and Contracts (over USD 30,000) placed by agency, by country of vendor, value and
description of goods or services
• Top Ten items procured by Agency
• The General Business Guide
• Lists all UN Organizations, fields of activity, contact persons, procurement activities and requirements and
registration procedures
• Supplying to the UN : General information on UN procurement procedures
• General information on sustainable procurement
• Links to all UN participating agencies’ websites
• Link to Global Compact’s website
United Nations Global Marketplace - www.ungm.org
UNGM – Access Business Opportunities
United Nations Global Marketplace - www.ungm.org
UNGM – Start Registration
1-.Click on “Register” 2-. Click on “Continue to registration”
button
United Nations Global Marketplace - www.ungm.org
UNGM – Supplier Code of Conduct
• Fill in all fields marked with a star (*)
• Receive the activation email and click on the link
United Nations Global Marketplace - www.ungm.org
UNGM – Supplier Code of Conduct
Deals with 22 points covering
•Supplier Relationships • Environment:
Environmental policy
•Promoting the Principles of the Code of Conduct Chemical and hazardous Waste
Wastewater and Solid Waste
•Subcontracting Air Emission
•Labour : Freedom of Association Minimise waste, maximize recycling
Forced labour • Bribery and Corruption:
Child labour Corruption
Discrimination Conflict of Interest
Working hours Gifts and hospitality
Compensation Post Employment Restrictions
•Human Rights:
Human rights
Harassment, Harsh and Inhumane
Treatment
Health and Safety Mines
United Nations Global Marketplace - www.ungm.org
UNGM – Start Registration
United Nations Global Marketplace - www.ungm.org
UNGM – Registration
Registration is free of charge
Simple and intuitive process
Automatically match vendors with UN organizations which buy products and
services based on UNSPSC codes
United Nations Global Marketplace - www.ungm.org
UNGM – Basic Registration - General
Monitor your progress
Complete the registration
United Nations Global Marketplace - www.ungm.org
UNGM – Basic Registration - Address
Fill in the required
Address Information
for your Company
United Nations Global Marketplace - www.ungm.org
UNGM – Basic Registration - Countries
65 % of the process
already completed
• National : doing
business with UN
organizations
located in your own
country
• International:
Doing business
abroad.
International vendors can
indicate the countries
which they do business in.
Remember to include own
country in list
United Nations Global Marketplace - www.ungm.org
UNGM – Basic Registration - Contact
• Edit and save required
information for your
own contact details.
• Please note that you
cannot change your
email address here. You
can do that from your
Settings menu.
aaaabbb@aaa.com
• Invite others.
• They will create their
own login details.
United Nations Global Marketplace - www.ungm.org
UNGM – Account Settings
Now in English, Spanish and French!
Settings: select the preferred language, change your password and email address
United Nations Global Marketplace - www.ungm.org
UNGM – Basic Registration - Declarations
Declaration of Eligibility is a mandatory step in order to be able to submit the application with the UN agencies.
United Nations Global Marketplace - www.ungm.org
UNGM – Basic registration - Coding
• Using a subset of 3500
UNSPSC codes
• Critical to have the
correct codes
• Intuitive search
functionality
• If you don’t find the
codes, it may be that
the UN do not buy the
products or service …
• Contact us using Need
Help? button
United Nations Global Marketplace - www.ungm.org
UNGM – Basic Registration - Coding
1-.Use the search functionality and search by 2-. Use the Tree search and select the most
names or Codes of your products/services accurate codes defining your products/services
Save Selected UNSPSC codes when finished
United Nations Global Marketplace - www.ungm.org
UNGM – UN Organizations & Submit registration
• Based on UNSPSC
codes, vendors are
automatically
‘matched’ with UN
organizations.
• Can choose not to
register with an
organization.
United Nations Global Marketplace - www.ungm.org
UNGM – Submit registration
Your vendor registration has been submitted. Please note that
Submitted at Basic Level you will not be able to make any changes to your registration.
If you need assistance, please contact using Need Help? button
United Nations Global Marketplace - www.ungm.org
UNGM – Qualification – Level 1
Some UN organization will require additional information such as Certificate of Incorporation,
references and financial statements to be considered for contracts of larger USD values.
Depending on the value of the contract, vendors need to apply for Level 1 or 2 registration.
United Nations Global Marketplace - www.ungm.org
UNGM – Qualification – Level 1 (Cont.)
United Nations Global Marketplace - www.ungm.org
UNGM – Qualification – Level 1 (Cont.)
United Nations Global Marketplace - www.ungm.org
UNGM – Qualification – Level 1 (Cont.)
United Nations Global Marketplace - www.ungm.org
UNGM – Qualification – Level 2
United Nations Global Marketplace - www.ungm.org
UNGM – Qualification – Level 2 (Cont.)
United Nations Global Marketplace - www.ungm.org
UNGM – Tender Alert Service
Subscribing to the Tender Alert Service will enable your Company to
receive every day business opportunities directly by email
1-.Click on
2-. Click on “Subscribe to the
“Tender Alert
Tender Alert Service now”
Service”
United Nations Global Marketplace - www.ungm.org
UNGM – Tender Alert Service
Select the UNSPSC codes you wish to
UNSPSC
receive tender notices for.
Select the Countries you wish to receive
Countries
tender notices for.
Select/Unselect the contacts registered
to your organisation receiving relevant
Contacts
tender notices directly by email.
wke Add contacts under
Registration/Contacts
United Nations Global Marketplace - www.ungm.org
UNGM – Tender Alert Service
Proceed with the payment of
Payment this value-added Service
Enjoy a discount on your
Tender Alert Service
Subscription
Voucher Voucher CODE
United Nations Global Marketplace - www.ungm.org
Need Help?
Two UNGM Guides are available for further assistance on how best to take advantage of UNGM
• UNGM Interactive Guide
• UNSPSC Codes Guide
• Any Questions
United Nations Global Marketplace - www.ungm.org
Thank you!
For more information,
please visit www.ungm.org
United Nations Global Marketplace - www.ungm.org
