Construction Project

Administration

• Lecture 1

Dr. Abubakar Sharafat

PhD in Civil Engineering
with Major in
Construction Engineering & Management
Course topics and schedule
1) Introduction of projects terminology, Project management framework, Project life cycle.
2) The construction industry. The structure of the industry and national economies. Industry
problems. Introduction to construction project management
3) Project stakeholder analysis and management, project delivery systems
4) Project manager and project organizations. PM roles and responsibilities. Demands on project
managers, Project teams, project management office.
5) Value engineering. The value concept. Value engineering job plan.VE techniques. Application
of VE job plan to construction. VE organization in the construction industry. Future directions
6) Feasibility analysis.
7) Construction resource mobilization. Pre-contract activities. Project organization. Site facilities.
Site layout planning. Approvals.
8) Construction materials and workmanship, Materials management. Materials requirement
planning. Procurement procedures. Stores and stock control. Materials handling on site. Waste
control.
9) Communication and project management information systems. Functions of communication.
The communication process. Barriers to effective communication. Group decision making. Site-
office communication. Communicating with workforce. Communication systems.
Course topics and schedule
11) Project documentation, records and reports, project control. The planning-monitoring-control
cycle. Information needs and reporting process. Purposes of control. Control processes. Control
systems. Design of control systems. Management control function.
12) Project closeout, project evaluation, auditing and closeout. Purposes of evaluation. The project
audit. The audit report. The project audit cycle. Essentials of an audit/evaluation. Varieties of
project termination. The termination process.
13) Productivity issues in construction. Total factor productivity. Labor productivity. Measurement
of labor productivity. Factors affecting labor activities. Productivity improvement in the
construction site and in the construction company. Equipment productivity.
14) Quality issues in Construction. The quality problem. Project quality planning. Quality plans and
manuals. Work inspection procedures. Testing procedures. Responsibilities of various parties.
Quality Control & Assurance
15) Principles of Project Management. Project management process. Selecting the project manager.
Selling the project plan. Staffing the project. Project decision analysis. Conducting project
meetings. Group decision making. Project leadership. Personal management.
 Recommended Books

• Frisk, E. R. and Reynolds, W.D. (2010). Construction Project Administration.

Prentice Hall.
• Griffith, A. and Watson, P. (2004).Construction Management: Principles and
Practice. Palgrave Macmillan, New York.
• Schexnayder, C. J. and Mayo, R. E. (2003). Construction Management
Fundamentals. McGraw-Hill
• PMI (2013). A Guide to the Project Management Body of Knowledge. Project
Management Institute, USA.
• Fellows, R. Langford, D. Newcombe, R. and Urry, S. (2002). Construction
Management in Practice. Blackwell Science Ltd.
• Levy, M. Sidney. 2000). Project Management in Construction. McGraw-Hill.
• Kerzner, Harold (2000). Project Management: A System Approach to Planning,
Scheduling, and Controlling. John Wiley & Sons, Inc.
 ASSESMENT SYSTEM

Theory (3+0)

Total contribution towards final

Type of Exam Percentage
weight
The Purpose of Assesment
is to increase the Quality

evaluation
Assignments 10%

100%
Quizzes 20%

OHT Exams 30%

End Semester Exam 40%

 Lec:1 Today’s Lecture

Introduction of

• Project's terminology

• Project management framework

• Project life cycle.

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 Project's terminology

• Addendum: Any documentation (drawings, specifications, etc.) issued during the

bidding process to modify, clarify, or complement the information outlined in the
bidding documents. Addenda become part of the contract documents upon
awarding of the contract to a firm.
• Back Charge: A charge against a contractor’s contract for costs incurred by
another party that should have been incurred by the contractor. A back charge
typically takes form in a deductive change order. For example, if the contractor in
charge of fire sprinklers damaged a wall using a boom lift, that contractor may
incur a back charge from the drywall contractor for the repair work.
• Bid: A binding offer made by a contractor to do the scope of work specified in the
bidding documents at a certain price. This offer must be in accordance with the
plans and specifications of the project and the terms and conditions stated in the
offer.

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 Project's terminology

• Bulletins: The new drawings or specifications that are issued (usually by the architect
or lead designer) to the contractor after its contract award. These may be a result of
RFIs, an Owner’s request, errors/omissions, or a reviewing agency request.
• Commissioning: The process of testing and verifying the intended behavior of the
building systems, such as HVAC, plumbing, electrical, life safety, lighting, etc. This is
generally conducted by the contractor in tandem with the facility management team
in order to ensure that the building staff are prepared to operate and maintain its
systems and equipment.
• Contingencies: The cost provisions in the project budget that make allowance for
oversights and unforeseen circumstances associated with the project. Depending on
the nature of the contract, the contractor may require Owner’s approval to draw
funds from contingencies.
• Core & Shell: A term that refers to the base construction of a building. This includes
its structure, cladding, and vertical systems, such as MEP utility risers, stairs, and
elevators, as well as its finished common areas, such as lobby and restrooms.

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 Project's terminology

• Field Order: A work order issued to a contractor by the Owner or General

Contractor to perform work not included in the contract. The contractor will then
be entitled to a Change Order for the extra work. Field Orders are used to expedite
work in an emergency or crucial situation, when there is no time to compile and
approve a Change Order request.
• Fit Out: A term that refers to the interior construction of a building to make it
suitable for occupation. This could include distribution of MEP services, ceiling
systems, finishes, furniture, lighting, etc.
• Liquidated Damages: An amount of money that the contractor would owe the
owner in the event of a breach of contract. These would typically get calculated by
a formula such as $10,000 per day that substantial completion is delayed.
• OAC Meeting: A meeting held at a scheduled time (generally weekly or biweekly)
between the Owner, the Architect, and the General Contractor. This meeting
covers general project management topics, such as safety, scheduling,
procurement, RFIs, Submittals, Change Orders, Design Changes, etc. The General
Contractor is usually responsible for leading the meeting and distributing the
meeting minutes.
• Preliminary Notice: Documents notifying other parties that they are working on
the project. They’re often required to preserve mechanics lien rights. But even
when not required, they provide invaluable transparency and communication.
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 Project's terminology

• Schedule of Values: The breakdown of a contract amount into sub-items and sub-
costs for identifiable construction elements. This is usually used as the basis for
submitting and reviewing progress payment.

• Substantial Completion: A milestone in construction projects defined as the stage

when work is sufficiently completed in accordance with the contract documents.
This indicates that the Owner can now utilize the building or facility for its
intended purpose. Only minor works, such as punch list items, will ordinarily
remain after reaching substantial completion.

• Take Off: An estimation of the quantity of material required to complete a certain

scope of work.

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Project Definition
Project is a temporary effort using limited resources in order to
create the unique and measurable outcome

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Project management framework

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Project management framework

Projects and Strategic Plans

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Project management framework

Project Management Definition

Project management is the application of knowledge, skills, tools and
techniques to project activities to meet project requirements

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Project management framework

Project Management Includes

• Identifying requirements

• Defining project objectives

• Balancing the competing demands

of quality, scope, time and cost

• Balancing expectations of different

stakeholders
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Project management framework

PM Triple Constrain
• Higher quality
• Lower price
• Shorter duration

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Project life cycle

−Initiation Phase Project Phases and Processes

−Planning Phase
−Implementation/ Execution Phase
−Closure Phase
Project life cycle
Project life cycle

Initiation phase

The first phase explores the project concept.

• Scope is defined during this phase.

• Feasibility studies are made in order to identify if there is a

business need and justification to pursue the project.
Project charter is developed for approval.

• This is the phase that the project team is assembled and

the project manager is identified.
Project life cycle

Planning Phase

This phase further details the scope of the project.

• Tasks and resources are identified and assigned during
this phase
• Project manager coordinates the preparation of the
schedule and project budget
• Risks are identified ahead to anticipate any project threats
• Quality plan is developed to maintain proper standards
throughout project
• Communications plan is created in order to ensure
everyone is constantly informed of project status
Project life cycle

Implementation Phase

• This phase is where the work outlined in the project plan is

performed.
• This phase consumes the most resources and energy.
• Constant and close monitoring of the work should be done
to ensure efficiency of the project execution.
• Status reports are important for all stakeholders involved.
• Deliverables are measured against the set metrics to
ensure quality is acceptable
Project life cycle

Closure Phase

• This is the last phase of the project life cycle and involves
handing over final deliverable to the customer.
• Contracts are properly terminated for equipment, vendors
and staff.
• All stakeholders are to be informed of project closure.
• This phase is when the team reviews the overall project
and identify lessons learned for future projects.
Project life cycle

Processes
Project life cycle

Processes
This graphic is a representation of when these processes typically occur
over the project life cycle
Project life cycle
Project life cycle
Project life cycle
Project life cycle
Project life cycle
Final Thoughts
Any Questions?