1.
POSITION TITLE (as approved by authorized agency) with
Republic of the Philippines parenthetical title
POSITION DESCRIPTION FORM
DBM-CSC Form No. 1
)Revised Version No. 1 , s. 2017( ADMINISTRATIVE ASSISTANT II
2. ITEM NUMBER 3. SALARY GRADE
SG 8 STEP 1
4. FOR LOCAL GOVERNMENT POSITION, ENUMERATE GOVERNMENTAL UNIT AND CLASS
Province 1st Class 5th Class
City 2nd Class 6th Class
Municipality 3rd Class Special
4th Class
5. DEPARTMENT, CORPORATION OR AGENCY/ 6. BUREAU OR OFFICE
LOCAL GOVERNMENT
DEPARTMENT OF EDUCATION DIVISION OFFICE
7. DEPARTMENT / BRANCH / DIVISION 8. WORKSTATION / PLACE OF WORK
DIVISION OF BUKIDNON
9. PRESENT APPROP ACT 10. PREVIOUS APPROP ACT 11. SALARY AUTHORIZED 12. OTHER COMPENSATION
17505 2,000
13. POSITION TITLE OF IMMEDIATE SUPERVISOR 14. POSITION TITLE OF NEXT HIGHER SUPERVISOR
BUDGET OFFICER SCHOOLS DIVISION SUPERINTENDENT
15. POSITION TITLE, AND ITEM OF THOSE DIRECTLY SUPERVISED
(if more than seven (7) list only by their item numbers and titles)
POSITION TITLE ITEM NUMBER
16. MACHINE, EQUIPMENT, TOOLS, ETC., USED REGULARLY IN PERFORMANCE OF WORK
17. CONTACTS / CLIENTS / STAKEHOLDERS
17a. Internal Occasional Frequent 17b. External Occasional Frequent
Executive / Managerial General Public ✘
Supervisors Other Agencies
Non-Supervisors Others (Please Specify):
Staff ✘
18. WORKING CONDITION
Office Work Other/s (Please Specify)
Field Work
19. BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE UNIT OR SECTION
IMPLEMENTING THE ENCHANCED K-12 CURRICULUM
Page 1 of 4
20. BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE POSITION (Job Summary)
To provide general and routine clerical support to the budgeting officer in the preparation of budgetary requirements needed for submission to the DBM and reports in
compliance to other attached agencies
To provide administrative support to the Finance Services functions.
Identifies and gathers data needed in the preparation of budget proposals, budget execution documents and budget accountability reports
Prepares obligation request for claims
Prepares reports on the budget matters
21. QUALIFICATION STANDARDS
21a. Education 21b. Experience 21c. Training 21d. Eligibility
Completion of 2 years in
1 year relevant experience 4 hours relevant training First level Eligibility
college
21e. Core Competencies Competency Level
Self- Management, Professionalism & Ethics, Result Focus, Teamwork, Service Orientation &
Innovation
21f. Leadership Competencies Competency Level
Oral Communication, Written communication & Computer/ ICT Skills
22. STATEMENT OF DUTIES AND RESPONSIBILITIES (Technical Competencies) Competency Level
Percentage of Working (State the duties and responsibilities here:)
Time
70% BUDGET PREPARATION, EXECUTION, AND ACCOUNTABILITY DATA AND DOCUMENTS
10% Schedules Finance Service Activities
10% Records Management
10% Administrative Support
23. ACKNOWLEDGMENT AND ACCEPTANCE:
I have received a copy of this position description. It has been discussed with me and I have freely chosen to comply with
the performance and behavior/conduct expectations contained herein.
_________________________________________ _________________________________________
Employee's Name, Date and Signature Supervisor's Name, Date and Signature
Page 2 of 4
1. POSITION TITLE (as approved by authorized agency) with
Republic of the Philippines parenthetical title
POSITION DESCRIPTION FORM
DBM-CSC Form No. 1
)Revised Version No. 1 , s. 2017( ADMINISTRATIVE ASSISTANT II
2. ITEM NUMBER 3. SALARY GRADE
SG 8 STEP 1
4. FOR LOCAL GOVERNMENT POSITION, ENUMERATE GOVERNMENTAL UNIT AND CLASS
Province 1st Class 5th Class
City 2nd Class 6th Class
Municipality 3rd Class Special
4th Class
5. DEPARTMENT, CORPORATION OR AGENCY/ 6. BUREAU OR OFFICE
LOCAL GOVERNMENT
DEPARTMENT OF EDUCATION DIVISION OFFICE
7. DEPARTMENT / BRANCH / DIVISION 8. WORKSTATION / PLACE OF WORK
DIVISION OF BUKIDNON
9. PRESENT APPROP ACT 10. PREVIOUS APPROP ACT 11. SALARY AUTHORIZED 12. OTHER COMPENSATION
13. POSITION TITLE OF IMMEDIATE SUPERVISOR 14. POSITION TITLE OF NEXT HIGHER SUPERVISOR
SCHOOL PRINCIPAL PUBLIC SCHOOLS DISTRICT SUPERVISOR
15. POSITION TITLE, AND ITEM OF THOSE DIRECTLY SUPERVISED
(if more than seven (7) list only by their item numbers and titles)
POSITION TITLE ITEM NUMBER
16. MACHINE, EQUIPMENT, TOOLS, ETC., USED REGULARLY IN PERFORMANCE OF WORK
17. CONTACTS / CLIENTS / STAKEHOLDERS
17a. Internal Occasional Frequent 17b. External Occasional Frequent
Executive / Managerial General Public ✘
Supervisors Other Agencies
Non-Supervisors Others (Please Specify):
Staff ✘
18. WORKING CONDITION
Office Work Other/s (Please Specify)
Field Work
19. BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE UNIT OR SECTION
IMPLEMENTING THE ENCHANCED K-12 CURRICULUM
Page 3 of 4
20. BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE POSITION (Job Summary)
1. Preparation of checks on all approved disbursement vouchers;
2. Release checks to all valid claimants and payees;
3. Pay the maintenance and other operating expenses of the school;
4. Maintain the Cash Disbursement Record of the school;
5. Prepare the Monthly Report of Check Issued for the School;
6. Monitor the cash position of the school;
21. QUALIFICATION STANDARDS
21a. Education 21b. Experience 21c. Training 21d. Eligibility
Completion of 2 years in
1 year relevant experience 4 hours relevant training First level Eligibility
college
21e. Core Competencies Competency Level
Self- Management, Professionalism & Ethics, Result Focus, Teamwork, Service Orientation &
Innovation
21f. Leadership Competencies Competency Level
Oral Communication, Written communication & Computer/ ICT Skills
22. STATEMENT OF DUTIES AND RESPONSIBILITIES (Technical Competencies) Competency Level
Percentage of Working (State the duties and responsibilities here:)
Time
1. Counts, verifies and segregates money and checks and turns over collections to
25%
supervisor.
2. Collects fees and helps the collecting and disbursing officer reconcile records of (Indicate the required
25%
disbursements with cash books Competency Level here)
25% 3. Assists the cashier in withdrawing cash for salaries and wages.
25% 4. Prepares daily collection reports/records
23. ACKNOWLEDGMENT AND ACCEPTANCE:
I have received a copy of this position description. It has been discussed with me and I have freely chosen to comply with
the performance and behavior/conduct expectations contained herein.
_________________________________________ _________________________________________
Employee's Name, Date and Signature Supervisor's Name, Date and Signature
Page 4 of 4
