The document discusses legal issues related to records management. It covers the right of current and former employees to access information in their personal files according to industrial relations laws. Employers must keep copies of employee records where they work or make them available. The right of access applies to personnel files and computer records related to performance, grievances, payroll and hazardous materials exposure. Some records like legal advice may be exempt. Countries also have laws giving public access to government information, like Jamaica's Access to Information Act.
The document discusses legal issues related to records management. It covers the right of current and former employees to access information in their personal files according to industrial relations laws. Employers must keep copies of employee records where they work or make them available. The right of access applies to personnel files and computer records related to performance, grievances, payroll and hazardous materials exposure. Some records like legal advice may be exempt. Countries also have laws giving public access to government information, like Jamaica's Access to Information Act.
The document discusses legal issues related to records management. It covers the right of current and former employees to access information in their personal files according to industrial relations laws. Employers must keep copies of employee records where they work or make them available. The right of access applies to personnel files and computer records related to performance, grievances, payroll and hazardous materials exposure. Some records like legal advice may be exempt. Countries also have laws giving public access to government information, like Jamaica's Access to Information Act.
The document discusses legal issues related to records management. It covers the right of current and former employees to access information in their personal files according to industrial relations laws. Employers must keep copies of employee records where they work or make them available. The right of access applies to personnel files and computer records related to performance, grievances, payroll and hazardous materials exposure. Some records like legal advice may be exempt. Countries also have laws giving public access to government information, like Jamaica's Access to Information Act.
AFFECTING RECORDS MANAGEMENT PREPARED BY MS. T. WYNTER 22/02/21 NATURE AND LIMITATIONS OF THE RIGHT OF ACCESS
Personal files The industrial relations laws of many countries ensure that current and former employees have a right to access the information in their personal files at reasonable times and intervals. Industrial relations laws refer to the relationship between employers and employees in industry, and the political decisions and laws that affect it. NATURE AND LIMITATIONS OF THE RIGHT OF ACCESS, CONT’D.
Therefore, employers should ensure that
at least one of the following is facilitated: Keep a copy of each employee’s records where the employee reports to work. Make the records available at the place of work within a reasonable amount of time. Allow the employee to inspect the records where they are stored with no loss of earnings to the employee. NATURE AND LIMITATIONS OF THE RIGHT OF ACCESS, CONT’D.
The laws general applies to personnel files that are
kept in a filing system as well as computer records. This includes records that relate to: - employee’s performance - any grievance concerning the employee - payroll - employee exposure to potentially hazardous or toxic materials NATURE AND LIMITATIONS OF THE RIGHT OF ACCESS, CONT’D. There are limitations to this right of access. For example, the following may be exempt: - documents containing legal advice - data intended to be used for management planning - records about negotiations with an employee. Additionally, some countries require that employees must make a request for access to this information. GOVERNMENT RECORDS GOVERNMENT RECORDS, CONT’D.
Some countries have law that regulate the rights to access information. For example, in Trinidad and Belize- Freedom of Information Acts which gives the public rights of access to official government information. ACTIVITY
What law(s) regulate information
access in Jamaica? ACTIVITY, Cont’d.
What law regulate information access in
Jamaica? Answer: The Access to Information Act (2002) This gives the public a general right of access to official government information which would otherwise be inaccessible. GOVERNMENT RECORDS, CONT’D. The underlying principle of these laws is that individuals and organizations have a right to get information about government’s activities and policies including free access to many of its documents and records. Documents and records include: Written documents, graphs, plans, maps or drawings, photographs, discs, tapes, recordings, film etc. SUMMARY
The industrial relations laws of many countries ensure that current and former employees have a right to access the information in their personal files at reasonable times and intervals. Employers Keep a copy of each employee’s records where the employee reports to work. The laws general apply to personnel files that are kept in a filing system as well as computer records. This includes records that relate to employee’s performance, any grievance concerning the employee and payroll. There are limitations to this right of access. For example, the following may be exempt: documents containing legal advice, data intended to be used for management planning, records about negotiations with an employee. Jamaica’s Access to Information Acts gives the public right of access to official government information. HOMEWORK
