Introduction to Project Management

Course Introduction
• In this course, you were introduced to the fundamental concepts of Project Management

• If you want to learn more, please visit https://PRINCE2.diontraining.com to take one of our
certification courses:
o PRINCE2 Foundation
o PRINCE2 Agile Foundation
o PRINCE2 Practitioner
o PRINCE2 Agile Practitioner

• Use the coupon code INTROPM to save $20 off any of these courses at our website

• Let’s get your certified!

• PRINCE2 is a process-based method and framework for project management

• Project management is the practice of initiating, planning, executing, controlling and closing the
work of a team to achieve specific goals and meet specific success criteria
at a specific time
• A project is a temporary organization that is created for the purpose of delivering one or more
business products according to an agreed upon business case
• Projects are always for a short duration of time
• Business as usual means work is conducted by an organization on a daily basis
• PRINCE2 and PRINCE2 Agile can only be used for projects and both have their own benefits
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 Introduction to Project Management

SEVEN PRINCIPLES

1. Continued business justification

• Ensures that the project remains desirable, viable, and achievable

2. Learn from experience

• Recognizes the need to learn from mistakes and accidents that happen during a project

3. Defined roles and responsibilities

• Everyone in the project should know exactly what role they will be fulfilling and its
associated responsibilities

4. Manage by stages
• Breaks down the larger project into smaller parts and pieces

5. Manage by exception
• Only significant deviations from a budget or approved plan are brought to the attention
of management

6. Focus on products
• Successful product delivery leads to the project’s benefits being realized
• Management products are also a part of our focus on products

7. Tailor to suit the project

• PRINCE2® can be adapted to meet the needs of every product or project

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Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

SEVEN THEMES

1. Business case
• Ensures the project outcomes are achieved and its benefits are realized

2. Organization
• Defines the project’s organization structure and roles

3. Quality
• Defines and implements the mechanisms in the project to determine if the products will
be fit for purpose and if the project can provide the benefits which the customer expects

4. Plans
• Creating different levels of plans to facilitate communication and control from the
differing perspectives of the project organization

5. Risk
• Defines the risk management approach and ensures that project risks are identified,
assessed and controlled

6. Change
• Defines the change control approach and ensures that issues are captured, assessed and
controlled

7. Progress
• Defines the way that the project progress is measured and compared to performance
targets

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Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

SEVEN PROCESSES

• Starting up a project
o Ensures that the prerequisites for initiating a project are in place by determining if the
project is viable and worthwhile
• Initiating a project
o Establishes a solid foundation for the project and to enable the organization to
understand the work that needs to be done to deliver the project’s products before
committing to a significant spend
• Directing a project
o Enables the project board to be accountable for the project’s success by making key
decisions and exercising overall control while delegating day-to-day management of the
project
• Managing a stage boundary
o Enables the project manager to provide the project board with sufficient to determine
if the project should continue to the next stage
• Managing product delivery
o Controls the link between the project manager and the team manager(s) by agreeing
the requirements for acceptance, execution, and delivery
• Closing a project
o Provides a fixed point at which acceptance for the project product is confirmed, and to
recognize that objectives set out in the original project initiation documentation have
been achieved

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Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

MANAGEMENT PRODUCTS IN PRINCE2

• Business case
o A document that provides the justification for starting and continuing the project

• Checkpoint report
o A report that a team manager creates and sends to the project manager with the current
status of their work packages

• Highlight report
o A report that the project manager creates and sends to the project board with the current
status of the stage plan

• Project brief
o Ensures the project has agreed upon and well-defined starting point

• Project initiation document

o A cornerstone document of a project that describes the plan of approach for project
management
o The project initiation document contains the following:
o Project plan
o Detailed business case
o Communication management approach
o Risk management approach
o Quality management approach
o Change control approach
o Project controls
o Any tailoring you are performing

• Project product description

o Document detailing exactly what the project will delivery, including the purpose,
composition, specifications, quality criteria, tolerance levels, and acceptance criteria

• Work package
o Provides a team manager with the tolerances required for product delivery

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Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

WHAT IS AGILE?

• Agile is characterized by many familiar behaviors, concepts, and techniques

Something goes into operational use

AGILE MANIFESTO

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Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

• The Agile Manifesto is the closest thing we have to a single definition of ‘agile’

• Agile is used as:

o Time-based approach
o Collection of techniques
o Scrum
o Vision
o Roadmap
o Releases
o Non-IT Situations
o Project work
o Flow-based working

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Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

• Scrum method was first created back in 1995 by Schwaber and Sutherland

• Scrum provides transparency, inspection, and adaptation in a project

o Transparency
§ Significant aspects of the process must be visible to those responsible for the
outcome
o Inspection
§ Users must frequently inspect artifacts and progress toward a Sprint Goal
o Adaptation
§ Processes or materials should be adjusted as needed

• Scrum is self-organizing, cross-functional, flexible, creative, and productive

• Scrum teams consists of:

o Development team
§ Professionals who do the work to deliver a releasable Increment of “Done”
product each Sprint
o Product Owner
§ Responsible for maximizing the value of the product resulting from the work of
the Development Team
o Scrum Master
§ Servant-leader who promotes and supports Scrum

• Key terms in Scrum:

o Product backlog
o Something that is going to list all of the features, requirements, enhancements,
and all of the fixes that we propose for future releases
o Sprint backlog
o This is where we take a set of items from the product backlog and say they’re
going to be worked on during this specific time box known as a sprint
§ Which ones are ready for them to work on and which ones have the highest
priority
§ Part of our sprint is spent trying to make sure that we are always improving and
getting better
§ When they are finished, they are moved into review and eventually they become
part of a “done”, shippable product
• Increment
o Culmination of the product backlog items that were completed during this sprint

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Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

USING SCRUM

• Sprint
o The time-boxed event with a duration of one month or less in which work is performed
o Every sprint is the same amount of time, and you have to deliver a product by the end of
that sprint
• Sprint Planning
o A time-boxed event with a duration of 8 hours or less per month in which the plan for
the sprint is collaboratively created by the team
o Sprint planning is focused on determining what kind of work the team is going to do and
how the required work will be performed
• Daily Scrum
o A time-boxed event with a duration of 15 minutes or less each day in which the status of
work completed and to be completed is discussed
• Sprint Review
o Informal meeting held to inspect the increment and adapt the product backlog
o This meeting should be no longer than 4 hours per month of sprint
• Sprint Retrospective
o Used to create a plan for improvements to implement during the next sprint

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Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

KANBAN
• Kanban is a visual management systems that limit the number of work items in circulation

• Benefits of Kanban
o Improved day-to-day decision making
o Deferral of commitment
o Reduced lead times
o Visualization
o Limiting ‘Work in Progress’ (WIP)
o Manage the flow
o Making policies explicit
o Implement feedback loops
o Improve collaboratively, evolve experimentally

• Kanban utilizes ‘Work in Progress’ limits

o Avoids scheduling work at specific times, and instead it relies on a pull system of
demand
o Waste is removed as quickly as possible
o Policies evolve over time and migrate
o Value being delivered is ultimately going to be judged by the final customer of a product
o Quantitatively assessing this will directly affect what will subsequently be delivered
o We want to build on collaboration within our teams to encourage creativity and trying
new things
• Scrumban application of Kanban where the underlying process is based on Scrum
o Policies may exist for similar work items as flow may be more predictable

LEAN STARTUP
• Lean Startup is a methodology for developing business and products

• Benefits of Lean Startup

o Experimentation
o Iterative product releases
o “Fail fast, learn fast”
o Validated learning

• Minimum viable product

o A version of a product that allows the team to collect the maximum amount of validated
learning with least amount of effort
o Tests fundamental business hypotheses known as “leap-of-faith assumptions”

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Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

o Allows companies to determine quickly if an idea is really viable and worth continued
investment
o A MVP may not go into operational use and may be only considered an experiment

• Continuous development
o Produces something quickly, release it into production, and gain feedback in order to
iterate the next version
o Lean startup is extremely agile with releases happening up to several times per day
o Frequent releases can be dangerous to the security of your information systems

• Split Testing (A/B Testing)

o A different version of a product is created and offered in order to observe differences in
behavior between customer groups
o Testing should occur at the same time to minimize variables during the test

CAREER PATH

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Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
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 Introduction to Project Management

• Project coordinator
o Work in a variety of fields and industries, including information technology, healthcare,
human resources, production, and consultation
o Plan and design aspects of a project, oversee employees, monitor a project's
development, input data, track schedules, and generate reports
o Manage low complexity projects
o Assist Project Managers and Senior Project Managers on complex projects
o Assist the Portfolio Manager on project governance, compliance audits, and reporting

• Project Manager
o Coordinates project activities, budgets, personnel, project goals and deadlines
o Develop detailed project plans and schedules
o Provide work direction and leadership to projects
o Leads project team in day-to-day execution
o Deliver project on time, on budget, and within defined scope

• Senior Project Manager

o Manages resources, schedules, and financials, as well as ensure adherence to stage gate
quality and SDLC control guidelines
o Contributes to process improvement initiatives that relates to improving project delivery
o Has the authority to run the project on a day-to-day basis
§ Manage complex initiatives that span one or multiple lines of business
§ Building and motivating a team to meet project goals
§ Deliver project(s) on time, on budget, and within defined scope
§ Work creatively and analytically in a problem-solving environment

• Portfolio Manager
o Develops, establishes, and maintains project management standards and procedures
o Prioritization and alignment of initiatives within overall business strategy and vision
o Optimization of resources by selecting the most-appropriate project investments
o Rationalize the decision-making processes
o Provide flexibility to reassess and rebalance priorities

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https://www.DionTraining.com © 2020 v1.0
Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

CERTIFICATIONS
• PRINCE2® Foundation Certification
o Aims to confirm that you know and understand the PRINCE2 method
o A prerequisite for the PRINCE2 Practitioner certification
o Designed for current and aspiring project managers or professionals who manage
projects
o Training is available via prince2.diontraining.com, AXELOS' Accredited Training
Organizations (ATOs), or their approved partners
o Certification exam:
§ 60 multiple-choice questions
§ One hour (60 minutes)
§ Closed book

• PRINCE2® Agile Foundation Certification

o Designed to help professionals deliver agile projects by tailoring PRINCE2 management
controls with a broad toolset of agile delivery techniques and frameworks
§ Understand PRINCE2 governance
§ Scrum, Kanban, Lean Start-up and Cynefin
§ PRINCE2 Agile Foundation has no prerequisites
o Training is available via prince2.diontraining.com, AXELOS' Accredited Training
Organizations (ATOs), or their approved partners
o Certification exam:
§ 50 multiple-choice questions
§ One hour (60 minutes)
§ Closed book

• PRINCE2® Practitioner Certification

o Suitable for anyone managing projects and design for project managers and aspiring
project managers
o Tests your knowledge to ensure you can lead the project team
o Training is available via prince2.diontraining.com, AXELOS' Accredited Training
Organizations (ATOs), or their approved partners
o Prerequisite of PRINCE2 Foundation (or higher) is required
o Project Management Qualification (PMQ)*
o Certified Associate in Project Management (CAPM)*
o IPMA Level A, B, C, D®
o Certification exam:
§ 68 multiple-choice questions
§ Two-and-a-half hours (150 minutes)
o Open book

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Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

• PRINCE2 Agile® Practitioner Certification

o Teaches you to blend structure, governance and control with agile methods, techniques
and approaches
o Prerequisite of PRINCE2 Foundation, PRINCE2 Agile Foundation, or PRINCE2
Practitioner (or higher) is required
§ Project Management Qualification (PMQ)*
§ Certified Associate in Project Management (CAPM)*
§ IPMA Level A, B, C, D®
o Certification exam:
§ 50 multiple-choice questions
§ Two-and-a-half hours (150 minutes)
§ Open book

• Which certification should I take?

• Project Management Professional (PMP) Certification

o The PMP recognizes your ability to manage projects and the hard work you’ve done
o Proves you have the specific skills and experience employers seek
o Requirements:
§ Preferred path
• A four-year degree
• Three years leading projects
• 35 hours of project management education/training
§ Optional path
• A high school diploma
• An associate’s degree or global equivalent
• Five years leading projects
• 35 hours of project management education/training

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https://www.DionTraining.com © 2020 v1.0
Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
 Introduction to Project Management

CONCLUSION

• In this course, you were introduced to the fundamental concepts of Project Management

• If you want to learn more, please visit https://PRINCE2.diontraining.com to take one of our
certification courses:
o PRINCE2 Foundation
o PRINCE2 Agile Foundation
o PRINCE2 Practitioner
o PRINCE2 Agile Practitioner

• Use the coupon code INTROPM to save $20 off any of these courses at our website

• Let’s get your certified!

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https://www.DionTraining.com © 2020 v1.0
Dion Training Solutions, LLC is an Accredited Training Organization for ITIL® and PRINCE2® by PeopleCert on behalf of Axelos. PRINCE2® and PRINCE2 Agile® are registered trademarks of AXELOS Limited,
used under permission of AXELOS Limited. The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.