Wasp Labeler +2D

User Manual
Copyright © 2013
Wasp Barcode Technologies
1400 10th St.
Plano, TX 75074
All Rights Reserved

STATEMENTS IN THIS DOCUMENT REGARDING THIRD PARTY PRODUCTS OR SERVICES ARE BASED ON INFORMATION
MADE AVAILABLE BY THIRD PARTIES. WASP BARCODE TECHNOLOGIES AND ITS AFFILIATES ARE NOT THE SOURCE OF
SUCH INFORMATION. THE INFORMATION IN THIS DOCUMENT IS SUBJECT TO CHANGE WITHOUT NOTICE.

Wasp Barcode Technologies, the Wasp logo and Wasp Labeler +2D are registered trademarks and/or trademarks of Wasp Barcode
Technologies in the United States and other countries. Other parties’ trademarks are the property of their respective owners.

Software activation system licensed under Patent No. 5,490,216

Terms, conditions, features, hours and contact information in this document are subject to change without notice. Wasp is
committed to providing great products and exceptional customer service. Occasionally we may decide to update our selection and
change our service offerings so please check www.waspbarcode.com for the latest information.

Wasp Labeler Install Key ________________________

(Printed on shipped material)

Wasp Labeler Registration Key ________________________

(Obtained from http://www.waspbarcode.com/Register/default.asp)
Wasp Labeler User Manual

Table of Contents
Chapter 1 - Getting Started ...................................................................................................................... 1
1.1 Introduction .................................................................................................................................... 1
1.2 Getting Started - Wasp Labeler Capabilities.................................................................................... 2
1.3 Getting Started - What is a Barcode?.............................................................................................. 4
1.4 Getting Started - Navigating the Main Screen ................................................................................. 5
1.4.1 Section A: Help/Resizing Icons ................................................................................................ 6
1.4.2 Section B: Tabs ....................................................................................................................... 7
1.4.3 Section C: Icon Toolbar.......................................................................................................... 10
1.4.4 Section D: Design Window..................................................................................................... 10
1.4.5 Section E: Properties Box ...................................................................................................... 11
1.5 Getting Started - Creating a Static Label....................................................................................... 14
1.6 Getting Started - Binding a Data Source to an Object ................................................................... 20
1.7 Getting Started - Using String Builder to Concatenate Data .......................................................... 25
1.8 Getting Started - Creating Enumerated Labels.............................................................................. 32
1.9 Getting Started - Example Labels ................................................................................................. 37
1.10 Barcode Symbology Reference .................................................................................................. 40
Chapter 2 - File Tab ............................................................................................................................... 51
2.1 File Tab Overview ........................................................................................................................ 51
2.2 Exporting a Barcode as an Image File .......................................................................................... 52
2.3 Exiting Wasp Labeler with Unsaved Labels .................................................................................. 53
Chapter 3 - Design Tab ......................................................................................................................... 54
3.1 Design Toolbar Function Descriptions .......................................................................................... 55
3.2 Adding a Drawing Object .............................................................................................................. 60
3.3 Adding a Picture ........................................................................................................................... 63
3.3.1 Steps to Add a Picture to a Label: .......................................................................................... 63
3.3.2 Picture Properties Box: Format Tab ....................................................................................... 65
3.3.3 Picture Properties Box: Content Tab ...................................................................................... 67
3.4 Adding a Barcode......................................................................................................................... 68
3.4.1 Steps to Add a Barcode ......................................................................................................... 68
3.4.2 Adding a Barcode: Properties Box.......................................................................................... 70
3.4.3 Barcode Properties ................................................................................................................ 79
3.5 Adding a Text Box ...................................................................................................................... 100
3.5.1 Steps to Add a Text Box ...................................................................................................... 100
3.5.2 Adding a Text Box: Properties Box ....................................................................................... 102
3.6 Content Options ......................................................................................................................... 109
3.6.1 Object Data Source - Date/Time .......................................................................................... 109
3.6.2 Object Data Source - Serial Alpha........................................................................................ 110
3.6.3 Object Data Source - Database............................................................................................ 112
3.6.4 Object Data Source - Another Object ................................................................................... 113
3.6.5 Object Data Source - User Defined List ................................................................................ 114
3.6.6 Object Data Source - Serial Number .................................................................................... 117
3.6.7 Object Data Source - Prompt at Print ................................................................................... 119
3.6.8 String Builder ....................................................................................................................... 121
3.6.9 Formatting Data ................................................................................................................... 125
Chapter 4 - Data Tab ........................................................................................................................... 139
4.1 Data Tab Overview..................................................................................................................... 139
4.2 Connecting to a CSV File ........................................................................................................... 141
4.3 Connecting to a Microsoft Access Database ............................................................................... 143
4.4 Connecting to an Excel File ........................................................................................................ 145
4.5 Connecting to Microsoft SQL Server ........................................................................................... 147
4.6 Data Source - ODBC Compliant Data Source ............................................................................. 148
4.7 Connecting to QuickBooks® ....................................................................................................... 150
4.8 Connecting to a Text File (delimited)........................................................................................... 156

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4.9 Creating a Wasp Labeler Data Source........................................................................................ 159

4.9.1 Deleting Columns or Data From the Database: .................................................................... 162
4.10 Sorting Data Source Content .................................................................................................... 162
4.10.1 Method 1: Sort Data Using Column Headers ...................................................................... 162
4.10.2 Method 2: Sort Data Using the Sort Button ......................................................................... 163
4.11 Filter the Data Source Content ................................................................................................. 166
4.11.1 Creating a Filter ................................................................................................................. 166
4.11.2 Deleting a Filter.................................................................................................................. 171
4.12 Joining Tables .......................................................................................................................... 172
4.12.1 Steps to Join Tables .......................................................................................................... 173
4.13 Refreshing Data Source Information ......................................................................................... 177
4.14 Editing the Data Source Connection ......................................................................................... 178
4.15 Removing the Data Source Connection .................................................................................... 179
Chapter 5 - Print Tab ........................................................................................................................... 180
5.1 Print Tab Overview ..................................................................................................................... 180
5.1.1 Print Toolbar Function Descriptions...................................................................................... 181
5.1.2 Print Tab Properties Box - Number of Copies ....................................................................... 185
5.1.3 Print Tab Properties Box - Starting Label and Order ............................................................. 189
5.1.4 Print Tab Properties Box - Data Source ................................................................................ 190
5.1.5 Print Tab Properties Box - Print Summary ............................................................................ 190
5.2 Page Setup Screen .................................................................................................................... 191
5.2.1 Access and Use the Page Setup Screen .............................................................................. 192
5.2.2 Create a Custom Layout ...................................................................................................... 193
5.2.3 Copy a Layout ..................................................................................................................... 194
5.2.4 Delete a Layout.................................................................................................................... 196
Chapter 6 - Activating Wasp Labeler .................................................................................................... 197
6.1 Steps to Activate Wasp Labeler: ................................................................................................. 197
6.2 Updating Your License: .............................................................................................................. 199
Chapter 7 - Running Labeler from a Command Line ............................................................................ 201
7.1 Application Execution ................................................................................................................. 201
Chapter 8 - About Screen .................................................................................................................... 202
8.1 Using/Viewing the About Screen ................................................................................................ 202
Index ................................................................................................................................................... 203

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Chapter 1 - Getting Started

1.1 Introduction
Thank you for your purchase of the Wasp Labeler barcode creation software. This topic contains
information that will help familiarize you with barcodes and show you how to create customized
barcodes. The Introductory Materials section contains important information you should familiarize
yourself with prior to creating barcodes.

Introductory Materials

Wasp Labeler Capabilities

What is a Barcode?
Navigating the Main Screen
Creating a Static Label
Binding a Data Source to an Object
Using String Builder to Concatenate Data
Creating Enumerated Labels
Example Labels
Barcode Symbology Reference

After you have read the introductory materials, you are ready to start using Wasp Labeler. Click on the
link below to go to the next step in the Getting Started section.

Software activation system licensed under Patent No. 5,490,216

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1.2 Getting Started - Wasp Labeler Capabilities

Wasp Labeler is a professional label generation application designed to meet the most demanding
barcode labeling and printing requirements. Easily generate barcode labels, asset or inventory labels,
address labels and envelopes with PostNet Zip Codes, ID badge labels, business checks, and date and
time stamps for perishable goods, then print your labels from any local or network Windows printer. You
can import data directly from your corporate databases or you can create a new Microsoft Access
database. In addition, Wasp Labeler can generate compliance labels for practically every industry.

Wasp Labeler:

• Supports the following barcode languages:

AztecCode, Codabar, Code 128, Code 39, Code 93, DataMatrix, EanJan13, EanJan8,
Interleaved2of5, Isbn, Itf14, MaxiCode, MicroPDF417, MicroQRCode, Msi, PDF417,
Postnet, QRCode, GS1, GS1Stacked, GS1Omnidirectional, GS1Truncated, GS1Expanded,
GS1Limited, UCCEAN128, UPC-A, UPC-E

For a description of each of these symbologies, please refer to the Barcode Symbology
Reference.

• Prints the most popular 2D barcodes:

DataMatrix, MaxiCode, MicroPDF, MicroQRCode, PDF417, Aztec Code and QRCode

• Supports any laser, dot matrix, thermal or ink jet printer using a standard Windows printer
driver.

• Allows you to edit multiple labels concurrently.

• Allows you to input data on the label at print time.

• Capable of advanced graphic resizing and graphic rotation.

• Allows import of bitmap files (*.bmp), JPEG (*.jpg, *.jpeg, *.jpe, *jfif), PNG (*.png), TIFF
(*.tiff, *.tif), GIF (*.gif), ICON (*ico).

• Allows connecting to external databases:

Microsoft Access, Microsoft SQL Server, ODBC data sources,

QuickBooks® as well as comma separated files or other delimited text files.

• Allows import of text files or Microsoft Excel worksheets.

• Allows import of QuickBooks® data (version 2008 or later).

• Includes over 100 label layout templates.

Wasp Labeler supports drawing objects including text, lines, rectangles, ellipses, and barcodes. Each of
these drawing objects has full edit capabilities including draw style, size, position and color. In addition,
practically any picture can be imported onto the label design, linked to the original file, or retrieved from
a database.

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Wasp Labeler supports Static, Serialization, Prompt at Print Time, External Data Source, Bind to
Another Object, and Date/Time for objects. The 'Prompt at Print Time' feature is used to interactively
enter information onto the label at print time. The 'External Data Source' feature allows you to import,
view, and edit information from the most common databases and allows your Text and Bar Code
objects to retrieve their source value from an external file. In addition, Wasp Labeler provides the
capability to quickly create your own database.

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1.3 Getting Started - What is a Barcode?

A barcode is a graphical representation of a set of numeric or alphanumeric characters that can be read
by a barcode scanner.

1234 becomes: .

Whse1 becomes: .

Assigning a permanent barcode to each site, location, item, supplier and customer creates an
environment where a mobile device can be used to easily keep track of inventory movements and
alleviates the problem of data-entry errors.

Barcodes get wider with the amount of numbers and characters you want represented by them. In
other words, the width is determined by the amount of numbers or characters represented by the
barcode. Some barcode scanners have a limited width that they can read. If you have very long item
numbers or location numbers you may need to reconsider the numbering scheme or the scanner you
are using. Also be aware that many of the less expensive barcode readers do not read barcodes that
are bent, at an angle, are too small or are damaged. Consider the possible disposition of your
barcodes before choosing a scanner.

There are many different barcode formats or symbologies. The different symbologies can be thought of
as different fonts. The same characters are represented by different symbologies in different ways. For
example, the two symbologies below represent the same information (Whse1).

These different formats exist to provide ways to compress more data into a smaller space, to represent
a different set of characters or to enable scanning at different angles or distances.

When using Wasp Labeler, barcodes should be printed using a high quality laser or ink jet printer, or a
thermal label printer. You want the barcode label to be high quality because low quality barcodes are
harder to scan and usually do not last long. Wasp Labeler can print to a regular printer or a barcode
printer.

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1.4 Getting Started - Navigating the Main Screen

In this topic:

Help/Resizing Icons
Accessing Help
Resizing/Minimizing Wasp Labeler
Tabs
Icon Toolbar
Design Window
Properties Box
Hide/Show the Properties Box
Move the Properties Box

This topic provides a brief overview of Wasp Labeler's Main screen. The Main screen provides access
to all of the features and functions you will need to create customized labels or to create labels using
the templates. Use this topic to help familiarize yourself with getting around in the application. Links to
detailed instructions for using each function are provided throughout this topic.

A: Help/Resizing Icons
B: Tabs
C: Icon Toolbar
D: Design Window
E: Properties Box

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1.4.1 Section A: Help/Resizing Icons

This section contains icons that allow you to adjust the size of the Labeler screen, access this Help file
or close the Labeler window.

Accessing Help

Launching the Help File: You can launch this Help file from anywhere in the Labeler application
by clicking the question mark icon in the top right of the screen. Using this method launches the
Help with the topic related to the currently open screen/tab displayed. You can search for or
navigate to other topics as needed.

Context-Sensitive Help: You can access a Help topic specific to the screen or feature you are
currently using by clicking on the small question mark arrow that appear on most screens and in the
Properties box. Clicking the Help icon on the Properties box launches Help specific to the object
you have selected. You can also launch context-sensitive help by hitting the F7 key on your
keyboard.

Help Button Example - Screen

Help Button Example - Properties Box

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Resizing/Minimizing Wasp Labeler

Wasp Labeler can be resized to fit your whole screen or reduced to appear as a portion of your
screen.

To resize the window, click the icon in the top, right of the Main screen, as shown below:

The screen will reduce in size when the icon is clicked. You can resize the screen by dragging any
of the corners or borders. Labeler will remember the size when it is closed and re-opened.

To minimize the screen and place it on the taskbar, click the minimize icon in the top, right of the
Main screen, as shown below:

Labeler will be placed on your taskbar. To reopen it, click on the icon on your taskbar.

1.4.2 Section B: Tabs

File Tab:

The File Tab contains save, open, and close options. This tab also allows you to launch example
labels and check for updates to your software. Click on an icon to access a function.

Design Tab:

The Design Tab contains all of the options for customizing your label. Click on an icon to access that
function. The toolbar on this tab is divided into 5 sections:

Clipboard - This section contains basic commands such as Cut, Copy, Paste, Undo and Redo.
Insert - The Insert options allow you to insert text, basic shapes, a picture or a barcode into your label.
Arrange - The Arrange menu allows for precision placement of objects or text you insert onto your
label.
Position – Center selected objects horizontally or vertically on the label.

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Layout Options - Use these options to change the layout of your label or to hide/show the ruler along
the top and side of the label.
View - The View menu allows you to zoom in or out.

Changes you make will appear in the Label Design window.

Data Tab:

The Data Tab allows you to add a database, spreadsheet, .csv file or other data source to your label
project. You can then associate an object on your label, such as a text field or a barcode with the data
source.

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Print Tab:

The Print Tab contains functions relating to printing your labels, including Page Layout.

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1.4.3 Section C: Icon Toolbar

The tabs at the top of the Main screen allow you to switch between functionalities. The tabs act as a
way to group Wasp Labeler's features together by task. For instance, the File tab contains functionality
related to opening a new file, closing a file, saving a file, etc., while the Design tab contains
functionality related to creating and designing your labels. When you first open Wasp Labeler, the
Design tab is displayed and this is the tab you will probably use the most.

You can switch to a different tab by clicking on the desired tab label.

1.4.4 Section D: Design Window

The Wasp Labeler Design window, by default, shares space on the Main screen with the Properties
box. You can Hide the Properties box entirely, or you can resize the Design window as needed. To
resize the window, place your mouse over the dividing line between the Design window and the
Properties box until your cursor turns into a double arrow, as shown below:

With the left button held down on your mouse, drag the dividing line either left or right. Keep in mind
that you cannot expand the Design window over the Properties box. When the Design window
reaches it's maximum width, it will stop moving. If you need more design area, hide the Properties
Box.

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1.4.5 Section E: Properties Box

The Properties box contains options specific to the type of object you have selected in the Design
window (barcode, text box, picture or drawing object). You can hide the Properties box or "dock" it in a
different location as needed.

Hide/Show the Properties Box

The Properties box is displayed on the Main screen by default. This box displays information
relating to the tab you are currently using. For example, on the Design tab, the Properties box
displays the various options available to the selected object.. If you want to have a larger design
area, you can hide the Properties box by clicking on the Pin icon in the right-hand corner of the box,
as shown below:

When the Properties box is hidden, a label will appear on the right side of the screen as shown
below:

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Move the Properties Box

By default the Properties Box is docked on the right side of the Labeler screen. You can move, or
redock, the Properties Box to the center-left, center-right or left side of the screen as needed.

1. Click on the top of the Properties Box and drag it. The box will undock from it's current
location and appear as a small, floating box similar to the example shown below:

2. Drag the box to the center or left of the screen. Arrows appear on the screen showing you all
dockable locations as shown below:

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3. Drag the box to an arrow.. The screen will highlight yellow indicating the area in which the
box will appear if docked there. In the example shown below, the box would appear from the
center of the window to the right.

You can then let go of the box and it will dock where indicated.

To move the Properties box back to the default location, click the Reset Docking icon on
the Design Tab toolbar.

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1.5 Getting Started - Creating a Static Label

Now that you are familiar with the basics of moving around the Main screen, you can begin creating
your labels. This topic will take you through the steps to create the most basic label - a static barcode
label. A static label means the information on it does not change. The label does not pull information
from a database, isn't serialized, etc.

For this example, we are going to create one name badge label containing a standard Code 128
barcode and a text field containing a name and employee ID number. Links are provided in each step
to detailed information regarding the tabs and screens.

1. Open a document:

Open a New Document and make sure the Design tab is selected.

2. Add a barcode:

Click on the barcode icon and drag it to the Design window.

You can move the barcode around on your label as needed by clicking on it and dragging it
where you want it.

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3. Define your barcode:

By default, a Code128 barcode with content123456789 will be placed onto your label. Use the
Properties box to select the appropriate barcode and enter the content (what you want
encoded in the barcode).

a. Make sure the barcode is selected in the Design window.

b. Click the Barcode tab in the Properties box.

c. Make sure Code 128 is selected in the Symbology drop down box.

d. Enter the data you want encoded in the barcode into the Content box. In this case, we
want the employee name and employee ID number so entered Jane Doe123456 into
the Content box.

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Note that your label changes to display Jane Doe123456 below the barcode.

e. Now that we have the content in the barcode, we can specify how it should be
formatted. In this case, we want the employee ID number to appear below the
employee name. To do this, click the ellipse (...) button to the right of the Content field.
The Special Characters menu option appears.

Place your cursor where you want the break to occur. Here we will place the cursor
after the e in Doe. Then click the Special Characters button. A list of all available
special characters appears. Scroll through the list and select <CR> (carriage return).
Now your data will appear as follows:

Note: For a description of the ASCII Special Characters, please refer to the topic ASCII
Special Character Codes.

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The barcode on your design label will look similar to the following:

4. Add additional objects to your label:

You can include additional objects on your label as needed. In the case of the name badge we
are creating in this example, a graphic such as a picture of the employee or a company logo
might be included. To add objects, you will follow the same steps you used for adding a
barcode. Click on the icon of the object you want to add and drag it to your label.

5. Save your label:

It is a good idea to save your label periodically so you won't lose any information in the event of
an unexpected shutdown. To save your Label, click the File tab. Select Save from the toolbar,
then select a name and location for your label. You can also save by pressing CTRL + S on
your keyboard to save the label.

6. Choose the label stock on which you want to print:

When you have your label designed the way you want, you can print it to the label printer of
your choice. You can select the label stock on the Print tab. When you open the Print tab, an
example of how your label will print is displayed as shown below:

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The example in the screen shot above shows a layout of 4 labels per page. To change the
type of label, click the Layout button on the toolbar. The Page Setup screen appears:

The Page Setup screen allows you to choose a different label template or create custom
templates. The template should match the label stock you are using. For our example label, we
want to print just one employee badge for Jane Doe. Let's assume our example company uses
a laser printer with Avery name badge labels for the employee badges. In this case, we should
select Avery Laser from the Family drop down and Name Badge from the Type drop down.
The screen will now look like this:

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Click Done to close the Page Setup screen. Notice that the Print Preview window changes
based on the Family and Type of label you selected. The Properties box indicates that 8
labels will be printed, because this particular type of label (Avery Name Badge) has 8 labels per
page. We just want to print one label, so in the Number of Labels section select Specify and
enter 1 as shown below:

7. Print your label:

Now you are ready to print your label. Click the Print button on the Print tab toolbar. The
standard Windows Print screen will appear allowing you to select a printer.

That's it! You've created a static barcode label. You can move on to the next step:

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1.6 Getting Started - Binding a Data Source to an Object

Now that you can create a basic label (see Getting Started - Creating a Static Label), let's try binding
a data source to an object. This allows you to create one label template, attach a database to it, then
let Labeler pull information from the database when printing. For example, if you are creating employee
badges, you can create one template badge, then bind a database containing all employee names and
ID numbers to objects on your label. When printing, Labeler will pull the information from the database
and place it in the associated (bound) barcode or text box on the badge.

This topic will show you the basic steps for attaching a database to your label using the Static Label you
created in the previous step.

1. Open your label.

On the File tab, select the Open icon.

Recently opened files will appear in the drop down. If you see your label listed, click on it to
open. If you do not see your label in the list, click Open Files From Folder. Browse to your
label and select it. It will appear in the Design window.

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2. Select an External Data Source on the Data tab.

We'll add a data source to this project using the Data tab. Your data source options are listed
on the Data tab.

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Select the type of database you want to add. For this example, we want to add a .txt file that
contains a list of employee ids, and names so click on Text.

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The Data Source - Text File (delimited) screen appears:

Select your file and the associated Delimiter, then click Apply. For detailed instructions on
adding a Text file, see the topic Connecting to a Text File.

3. Bind an object on the label to a column in the data source.

On the Design tab, select the object to which you want to bind data. The property options for
the selected object appear in the Properties box.

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Here we have selected the barcode object and want to bind it to the Employee ID column in the
data source. On the Properties box > Content tab, click the Database button. A window
appears displaying all available columns from the data source.

Select the appropriate column from the drop down list and click Done.

Notice that the Properties Box now indicates that this object is using the Employee ID column as
the data source.

That's all there is to adding a data source and binding an object to it. You can continue binding
objects to columns or other data sources (Serialized Numbers or Letters, Data/Time, Etc.) as needed.

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1.7 Getting Started - Using String Builder to Concatenate Data

In the previous example we learned how to add a data source to the label project and bind an object to
a column within that data source. Now let's learn how to concatenate, or combine, two different
columns. Joined data is called a "string". Creating strings allows you to bind data from two different
columns in your data source to one object. Continuing the Employee Badge example: we previously
bound the column containing the Employee ID to a barcode, now let's bind the Employee First Name
and Employee Last Name columns to a text box.

1. Add a Text Box Object.

Click on the barcode icon and drag it to the Design window.

The Properties Box updates with options for the text box.

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2. Create a String using String Builder.

On the Properties Box > Content tab, click the String Builder button.

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The String Builder screen appears.

For this example we want to create a string containing two database columns: Employee Last
Name and Employee First Name. Let's assume we want the Last Name first, then a comma and
a space, followed by the First Name. The result should look like this:

Doe, John

a. First, select Database Column from the drop down, then click the Add Substring
button.

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The Data Source - Database screen appears allowing you to select a column.

b. Select Employee Last Name, then click Done.

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The substring appears in the window as shown:

c. Now repeat Steps a and b, but this time select Employee First Name from the drop
down list and click Done. Another substring will be added.

d. Highlight the substring Column: Employee First Name and select Add Space Before
in the Substring Properties box.

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e. Now we just need to add the comma. To do this, we'll add a static substring with the
character "," in it. Select Static from the drop down menu, then click Add Substring.
The Static content screen appears. Enter a comma in the text box provided, then click
OK.

f. The Static substring appears in the String list. Highlight it and click the up arrow icon
once to move it between the Employee Last Name and Employee First Name
substrings.

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g. Notice that your sample data at the bottom of the String Builder screen now shows the
correct formatting for your data. Click OK to save your new string. The Content
Source for your text box now shows <StringBuilder>.

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1.8 Getting Started - Creating Enumerated Labels

A common need when printing labels is a "label counter" or "copy counter". Counters tell you what
number out of a set each label represents: i.e. 1 of 12, 2 of 12, 3 of 12, etc.

You can create these counters using a text field and the String Builder screen. You have four
counter field options on the String Builder screen:

Label Counter - This counts the number of unique labels.

Label Total - The total number of unique labels.
Copies Counter - This counts the number of copies of unique labels.
Copies Total - The total number of copies.

Example One: Your warehouse wants to create inventory labels for a set of 20 printers. Each printer
is the same make and model, but has a unique serial number. You need a label that has a barcode
connected to your inventory database containing the inventory number for the printer type, a
serialized barcode representing the serial number and a label counter.

Steps:

1. Add your Inventory Database to the label project.

2. Insert a barcode onto your label and connect it to the inventory number column in your
inventory database.

3. Insert another barcode and bind it to Serial Number. Make sure the Last value as next
print job's seed checkbox is selected on the Serial Number Settings screen.

4. Add a textbox to your label.

5. With the textbox selected, click String Builder in the Properties Box > Content tab. The
String Builder screen appears.

6. On the String Builder screen, select Label Counter, then click Add Substring.

The substring will be added to the list as shown below:

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7. Now select Static from the drop down and click Add Substring.

The Static window appears.

8. Highlight the sample text and type "of" (without quotation marks), then click OK.

9. With your Static substring highlighted in the list, select Add > SPACE Before and Add >
SPACE After.

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10. Finally, select Label Total from the drop down list and click Add Substring. Label Total will
be added to your substring list. Your screen should look similar to the following:

11. On the Print tab enter 20 in the Number of Labels > Specify field.

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Now your label will look similar to the following:

Example Two: You are sending a shipment to a customer. The items will be packed into two
separate boxes. You need identical labels on each box with a counter indicating 1 of 2 and 2 of 2.

Steps:

1. Create your label as desired

2. Add a textbox to your label.

3. With the textbox selected, click String Builder in the Properties Box > Content tab. The
String Builder screen appears.

4. On the String Builder screen, select Copies Counter, then click Add Substring.

The substring will be added to the list as shown below:

5. Now select Static from the drop down and click Add Substring.

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The Static window appears.

6. Highlight the sample text and type "of" (without quotation marks), then click OK.

7. With your Static substring highlighted in the list, select Add > SPACE Before and Add >
SPACE After.

8. Finally, select Copy Total from the drop down list and click Add Substring. Copy Total will
be added to your substring list. Your screen should look similar to the following:

9. On the Print tab enter 2 in the Number of Copies > Manual from User field.

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1.9 Getting Started - Example Labels

Wasp Labeler includes a set of example labels that you can access for a quick demonstration of various
Labeler features. Choosing an example label is a good starting point for your label design. Review the
descriptions in the list of example labels and choose one that best fits your needs.

1. On the File tab, select the Example Templates icon.

The Example Templates screen appears.

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2. Scroll through the list of available label templates. Highlight a label to see a preview and
description.

3. To open an example template in the design window, highlight a template and click the Open
button. The label will open in the design window.

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You can click on any of the elements on the label and see their associated properties in the
Properties box.

You can do a "Save As" function to save the label under a different name and make changes to
it as needed. You cannot make changes directly to the label template. If you try to save
changes directly to the template file, the following screen appears:

Click OK on the warning screen to pick a new name and location for your new label.

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1.10 Barcode Symbology Reference

Note: All example barcodes use the Wasp Labeler default properties unless otherwise noted.

C|D|E|G|I|M|P|Q|U
C

Codabar

Codabar is a variable length symbology capable of encoding 16 characters within any length message.
Codabar can encode six special characters ("+" (plus), "-" (minus), "$" (dollar sign), "/" (slash), ":"
(colon), and "." (point)) and all numeric digits. There are also 4 start/stop code choices possible when
using the Codabar symbology. These characters (A, B, C, or D) must be included at the beginning or
ending of a string. Codabar symbology for any new applications today should not be considered except
under unusual circumstances because it is limited and out-dated.

Codabar is widely used in library systems and blood banks and for some package transport companies.

Codabar Example (No Check Digit)

Code 11

Code 11 is used primarily in telecommunications. The symbol can encode any length string consisting
of the digits 0-9 and the dash character (-). One or more modulo-11 check digit(s) can be included.

Code 11 Example (No Check Digit)

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Code 128

Code 128 is variable length and encodes the full 128 ASCII character set. Each character is
represented by 11 modules that can be one of four bar widths. Code 128 is the most easily read code
with the highest message integrity due to several separate message check routines. Of all the common
linear symbologies, Code 128 is the most flexible. It supports both alpha and numeric characters easily,
has the highest number of characters per inch, and is variable length.

Code 128 is widely used in the shipping industry.

The Code 128 character set includes the digits 0-9, the letters A-Z (upper and lower case), and all
standard ASCII symbols and control codes. The codes are divided into three character sets: A, B, and
C.

• Character Set A - Contains capital letters, control characters and digits.

• Character Set B - Contains all printable characters.
• Character Set C - Contains only numbers and the FNC1 character.

Code 128 Example

A special version of Code 128 called GS1 (formerly known as UCC/EAN 128) is used extensively
world wide in shipping and packaging industries.

Code 39

Code 39 is variable length and is the most frequently used symbology in industrial bar code systems
today. The principal feature is to encode messages using the full alphanumeric character set. Three of
the nine elements (bars) are wide and six elements are narrow.

Code 39 Extended (Full ASCII Code): Standard Code 39 contains only 43 characters (0-9, A-Z, $, /, %,
+). Code 39 can be extended to an 128 character symbology (full ASCII) by combining one of the
special characters ($, /, %, +) with a letter (A-Z) to form the characters that are not present in the
standard Code 39 symbology. For example, in standard Code 39 a lowercase "a" cannot be
represented. In Code 39 Full ASCII, however, "a" is represented as "+A".

Code 39 Example (No Check Digit)

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Code 93

Code 93 encodes the full 128 ASCII character set using 9 modules arranged into 3 bars with adjacent
spaces. Two of the characters are check characters. Code 93 is similar to Code 39 but encodes more
characters per inch. Code 93 encodes the full 128 ASCII character set and is encoded similarly to Code
39 Extended.

Code 93 Example

Data Matrix

Data Matrix is a 2D, variable length symbology capable of encoding all 128 ASCII characters and a
number of different character sets. Each Data Matrix symbol consists of a perimeter quiet zone, border
with two solid edges and two dashed edges, and cells inside the border which are dark or light. The
border's two solid lines with data cells are used for symbol identification, orientation, and cell location.
Data Matrix can accommodate up to 500 MB per square inch with a data capacity of 1 to 2335
characters. Data Matrix has a high degree of redundancy and resists printing defects.

Data Matrix is popular for labeling small products because it can encode many characters in a small
area. It is becoming the industry standard for marking small electronic equipment. It is also used in the
aeronautical industry and the US Department of Defense. Data Matrix barcodes can be read by smart
phones by downloading a reader.

Data Matrix Example

EAN/JAN

The EAN/JAN-13 is fixed length and is similar to the UPC-A symbology, but encodes a 13th digit. Also,
the "12th and 13th" digits of an EAN-13, may represent a country code in its entirety or just the
beginning of the country code, which may vary from 2 to 3 digits. The code 00-04 and 06-09 are
assigned to the United States. The nominal height for the EAN/JAN-13 bar code is one inch. The
reduced size is 80% of the nominal size.

The EAN/JAN-8 is fixed length and is similar to the UPC-E code, but includes two more digits for the
country code. The nominal height for the EAN/JAN-8 bar code is one inch. The reduced size is 80% of
the nominal size.

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EAN/JAN 8 Example

EAN/JAN 13 Example

G
GS1 (Formerly RSS)

The GS1 family contains three linear symbologies to be used with the GS1 (formerly EAN.UCC)
system. The use of this symbology is intended to comply with the GS1 application guidelines.

GS1 bar code symbols are intended for encoding identification numbers and data supplementary to the
identification. The administration of the numbering system by GS1 ensures that identification codes
assigned to particular items are unique worldwide and they and the associated supplementary data are
defined in a consistent way. The major benefit for the users of the GS1 system is the availability of
uniquely defined identification code and supplementary data formats for use in their trading
transactions.

GS1-14 encodes the full 14-digit GS1 item identification in a linear symbol that can be scanned
omnidirectionally by suitably programmed point-of-sale scanners.

GS1-Limited encodes a 14-digit GS1 item identification with indicator digits of zero or one in a linear
symbol for use on small items that will not be scanned at the point-of-sale.

GS1-14 Stacked is a variation of GS1-14 symbology that is stacked in two rows and is used when the
normal symbol would be too wide for the application. It comes in two versions – a truncated version
used for small item marking applications, and a taller omnidirectional version that is designed to be read
by omnidirectional scanners.

GS1 Expanded encodes GS1 item identification plus supplementary AI element strings such as weight
and "best before" date in a linear symbol that can be scanned omnidirectionally by suitably
programmed point-of-sale scanners. GS1 Expanded can also be printed in multiple rows as a stacked
column.

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GS1Stacked Omnidirectional allows the full height GS1-14 to be printed in two rows of two segments
each, which reduces the overall length of the linear bar code so it can fit better on certain packaging
configurations. The separator pattern between the two rows is designed to eliminate cross-row
scanning errors.

GS1 Truncated

Any member of the GS1 family can be printed as a stand-alone linear symbol or as a composite symbol
with an accompanying 2D Composite component printed directly above the GS1 linear component.

GS1-128 (Formerly UCC/EAN 128)

GS1-128 is a Serial Shipping Container Code with a secure bar code symbology. It allows all
participants in the supply chain to use a common, standard solution for their individual tracking and
tracing needs.

The GS1-128 bar code symbology requires AIs to define the data architecture. AIs are prefixes which
indicate the meaning and format of the data which follows. Among the things they may be used for are
item identification, measurements, quantities, traceability, dates, transaction references and location
numbers.

GS1-128 Example

The GS1-128 symbology has three composite types - CC-A, CC-B and CC-C. These composite
types are actually two barcodes on top of each other. Due to this, in addition to the AI, you will need to
use the | symbol to differentiate between the two barcodes. If you do not use the | symbol, the scanner
will not be able to read the barcode.

For example, the data you enter in the Content field (on the Design tab) for a composite barcode might
look like the following:

(01)03212345678906|(21)A1B2C3D4E5F6G7H8

This is actually two barcodes. The | symbol marks the end of the first barcode "(01)03212345678906"
and the beginning of the second "(21)A1B2C3D4E5F6G7H8 ". The data in the () marks is the AI for
each barcode.
I

Intelligent Mail

The Intelligent Mail barcode is used for domestic mail in the United States. It combines the capabilities
of the POSTNET and PLANET barcodes into one. It includes the routing ZIP code and tracking
information.

Intelligent Mail Example

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Interleaved 2 of 5

Interleaved 2 of 5 is a variable length, even-numbered, numeric bar code symbol. It is typically used in
industrial and master carton labeling. The symbology uses bars to represent the first character and the
interleaved (white) spaces to represent the second character. Each character has two wide elements
and three narrow elements. A modulo 10 check character can be used to enhance data security for
Interleaved 2 of 5 barcode symbols. When this option is selected, the last digit of the symbol is
assumed to be the check digit, and it is compared to a calculated check digit to verify the symbol.

Interleaved 2 of 5 Example (No Check Digit)

ISBN

The International Standard Book Number (ISBN) is a unique machine-readable identification number
used to identify books. ISBN is based on an ISO International Standard that was first published in 1972
as ISO 2108. ISO 2108 specifies the basic structure of an ISBN, the rules for its allocation, and the
administration of the ISBN system.

ISBN barcodes have consisted of 13 digits since 2007. Prior to 2007 they contained 13 digits. An
International Standard Book Number consists of 4 or 5 parts:

• for a 13-digit ISBN, a GS1 (Code 128) prefix: 978 or 979 (indicating the industry; in this case,
978 denotes book publishing)
• the group identifier, (language-sharing country group)
• the publisher code,
• the item number, (title of the book) and
• a check sum character or a check digit.

The ISBN separates its parts (group, publisher, title and check digit) with either a hyphen or a space.
Other than the check digit, no part of the ISBN will have a fixed number of digits

ISBN Example

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ITF14

The ITF-14 Traded Unit Case Code is used in the retail sector on outer cases and pallets (traded units).
Based on Interleaved 2 of 5, the 14-digit code is numeric and used to display the unique traded unit
number. Bearer bars must be included in horizontal form for codes printed on labels, and as a full box
(with H gauges) when printed directly on corrugated surfaces.

ITF14 Example

MaxiCode

Predominantly used by United Parcel Service to sort mail at high speed, MaxiCode is well suited to
being read quickly and often in any direction. MaxiCode is a fixed-size 2D matrix barcode symbology
having 866 hexagonal elements arranged in 33 rows around a central finder pattern. The size of a
MaxiCode symbol is 1.1 inch by 1.05 inch. A single MaxiCode symbol can encode up to 93 characters
of data and uses five different code sets to encode all 256 ASCII characters. MaxiCode uses three
unique properties when encoding the data: Class of Service, Country Code, and Mode.

Maxicode Example (Postal Code 75074, Country Code 840, Class of Service 003)

MicroPDF417

MicroPDF417 is a multi-row 2D symbology, derived from and closely based on PDF417. It is designed
for applications that need improved area efficiency but without the requirement for PDF417's maximum
data capacity. A limited set of symbols is available, together with a fixed level of error correction for
each symbol size. Module dimensions are user-specified to enable symbol production and reading by a
wide variety of techniques.

MicroPDF417 Example

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Micro QR Code

Micro QR Code is a very small QR Code that fits applications that require a smaller space and use
smaller amounts of data, such as ID of printed circuit boards and electronics parts, etc.

Micro QR Code Example

MSI

The MSI character set consist of the numbers 0..9 as well as two "guard" characters (representing the
beginning and end of the barcode). The symbology does not support alphabetic characters.

MSI Example

PDF417

PDF417 is a stacked linear barcode symbol format used in a variety of applications, primarily transport,
identification cards, and inventory management. PDF stands for Portable Data File. Each character
consists of 4 bars and 4 spaces in a 17 module structure. The name of the symbol is derived from the
format of the code. PDF stands for "Portable Data File" and "417" is derived from the module structure.
Each PDF417 symbol consists of 3 to 90 stacked rows surrounded by a quiet zone on all four sides.
Each row consists of a leading quiet zone, start pattern, left row indicator character, one to thirty data
characters, right row indicator character, stop pattern, and trailing quiet zone.

PDF417 supports text compaction, numeric compaction, and byte compaction that correlate the
mapping between codeword values and decoded data. PDF417 can accommodate up to 340
characters per square inch with a maximum data capacity of 1850 text characters.

PDF 417 Example

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POSTNET

POSTNET (Postal Numeric Encoding Technique) is a barcode symbology that is used by the United
States Postal Service to assist in directing mail. The ZIP Code or ZIP+4 code is encoded in half- and
full-height bars. Most often, the delivery point is added, usually being the last two digits of the address
or PO box number.

The barcode starts and ends with a full bar (often called a guard rail or frame bar and represented as
the letter "S" in one version of the USPS TrueType Font) and has a check digit after the ZIP, ZIP+4, or
delivery point. The encoding table is shown on the right.

Each individual digit is represented by a set of five bars, two of which are full bars (i.e. two-out-of-five
code). The full bars represent "on" bits in a pseudo-binary code in which the places represent, from left
to right: 7, 4, 2, 1, 0. (Though in this scheme, zero is encoded as 11 decimal, or "binary" 11000.)

POSTNET Example

QR Code

A QR code (abbreviated from Quick Response code) is a specific matrix barcode (or two-dimensional
code) that is readable by dedicated QR barcode readers and camera telephones. The code consists of
black modules arranged in a square pattern on a white background. The information encoded may be
text, URL, or other data.

QR Code Example

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UPC-A

Each UPC-A barcode consists of a scannable strip of black bars and white spaces, above a sequence
of 12 numerical digits. No letters, characters, or other content of any kind may appear on a standard
UPC-A barcode. The digits and bars maintain a one-to-one correspondence - in other words, there is
only one way to represent each 12-digit number visually, and there is only one way to represent each
visual barcode numerically.

The UPC-A barcode is used on retail goods.

UPC-A Example

UPC-E

To allow the use of UPC barcodes on smaller packages where a full 12-digit barcode may not fit, a
'zero-compressed' version of UPC was developed called UPC-E. This symbology differs from UPC-A in
that it only uses a 6-digit code, does not use middle guard bars, and the end bit pattern (E) becomes
010101. The way in which a 6-digit UPC-E relates to a 12-digit UPC-A is determined by the last (right-
hand most) digit.

UPC-E Example

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Chapter 2 - File Tab

2.1 File Tab Overview
The File tab contains basic functions that you would typically find on a Windows File menu. The Open,
Close and New Document functions are found on this tab. You can access the Example Templates
here or search for updates to Labeler. In addition, you can Activate the product from this tab and view
the About screen.

File Toolbar Function Descriptions

• New Label - Click the New Label icon to open a new label project in the Design window. You
can have multiple label projects open in the Design window at the same time.

• Open - Click the Open icon to select a saved label project to open. When you click Open, a
drop down menu of recently opened label projects appears. Select the project you want to
open from the list or click Open Files From Folder to navigate to your project.

• Close - Click the Close icon to close the currently active label project. If the project is unsaved,
you will be prompted to save it before closing.

• Save - Opens an Explorer window allowing you to navigate to a folder to save and name your
project.

• Save As - Allows you to save an already saved project under a new name. This is useful if you
want to create a copy of a label that can be changed without altering the original.

• Save All - Saves changes to all projects currently open in the Design window.

• Example Templates - Launches the Example Templates. Please refer to the topic Example
Templates for a complete description of available templates.

• Check for Updates - Opens an Internet connection to Wasp Barcode Technologies to

determine if any new updates are available for your version of Labeler. If an update is found,
you will be prompted to install it.

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• About - Opens the About screen. The About screen lists the version number and serial
number of your product. For a description and example of the About screen please refer to the
topic About Screen.

• Update License - This icon only appears if you are running Wasp Labeler in Trial Mode. Click
on this button to access the Activate Labeler screen where you can enter your activation code
and register your software.

• Exit - Closes the Wasp Labeler application. If you have any unsaved label projects open, the
Save and Exit screen appears. Please see the topic Exiting Wasp Labeler with Unsaved
Labels for detailed instructions on using the Save and Exit screen.

2.2 Exporting a Barcode as an Image File

You can export any barcode you create in Labeler as an image file.

Steps to Export a Barcode as an Image File

1. Select the barcode, then right click to see the pop up menu.

2. Select Save as image from the pop up menu:

The Export Barcode as Image File screen appears.

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3. The Barcode Information section of the Export Barcode...screen

lists the Symbology and Value encoded into the barcode.

Note: If the barcode is bound to a database or other external

source, the placeholder value will appear in the Value field.

In the Target section, select the Format to which you want to

convert your barcode. Options are:

Bitmap Image (BMP)

GIF Image (GIF)
JPEG Image (JPG)
PNG Image (PNG)
TIFF Image (TIFF)
WMP Image (WMP)

4. Enter the Resolution you want for your image. Resolutions as low
as 72 dpi and as high as 1800 dpi may be specified. If you intend to
print the image file for subsequent decoding by bar code scanners,
you should specify resolution values no lower than 200 dpi. The
default of 300 dpi is ideal for printing. If you only intend to display
the image on a monitor, 72 dpi is sufficient.

5. Click the Export button when you are ready to save the image. A
browser window will appear allowing you to select a save location.

2.3 Exiting Wasp Labeler with Unsaved Labels

Click the Close button on the File tab to close the Wasp Labeler application. If you have any unsaved
label projects open, the Save and Exit screen (shown below) appears.

Select the labels you want to save, then click Yes. A standard Windows browser screen appears
allowing you to choose a location and name for your label. If you have selected to save multiple labels,
a browser window will appear for each label.

Select No to close without saving or Cancel to cancel the exit process and return to Labeler.

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Chapter 3 - Design Tab

In this topic:

Design Toolbar Function Descriptions

Clipboard
Insert
Arrange
Layout Options
View

The Design tab contains all of the options for customizing your label. This tab allows you to place
items such as barcodes, text boxes, graphics and drawing objects onto your label.

This topic provides details on the functions contained on the Design tab. For an example of creating a
label using the Design tab, please refer to the topic Getting Started - Creating a Static Label.

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3.1 Design Toolbar Function Descriptions

The toolbar on this tab is divided into 6 sections:

1. Clipboard
2. Insert
3. Arrange
4. Position
5. Layout Options
6. View

Clipboard - This section contains basic commands:

• Cut - Removes the selected object from the canvas and saves it to the clipboard.

• Copy - Copies the selected object from the canvas and saves it to the clipboard.

• Paste - Places an object saved to the clipboard onto a new location.

• Undo - Click this icon to undo the most recent action.

• Redo - Click this icon to redo the most recent action undone (by clicking Undo).

Insert - The Insert options allow you to insert text, basic shapes, a picture or a barcode into your label.
After you insert an object, you can add content to it from a variety of sources. The options in the
Properties box will vary depending on the type of object you chose to insert. These icons use the
Drag and Drop method for placement. Place your cursor on the desired object, then drag it to the
Design window and drop it where you want it. You can place it more precisely or move it as needed.

• Insert Text - This icon allows you to insert a text box onto your label. You can enter static
content into your text box or attach a database, string, spreadsheet, etc. to it. For complete
instructions on adding a Textbox to your label, please refer to the topic Adding a Textbox.

• Insert Drawing Object - The Box, Line and Ellipse icons allow you to add basic shapes to your
label. You can add a rectangle, ellipse or line. For complete instructions on adding a shape to
your label, please refer to the topic Adding a Drawing Object.

• Insert Picture - This icon allows you to insert a graphic onto your label. The supported graphic
formats are:

o Bitmap Files (*.BMP)

o JPEG (*.JPG, *.JPEG, *.JPE, *.JFIF)
o PNG (*.PNG)
o TIFF (*.TIFF, *.TIF)
o GIF (*.GIF)
o ICON (*.ICO)

For complete instructions on adding a picture, please refer to the topic Adding a Picture.

• Insert Barcode - This icon allows you to insert a barcode onto your label. After placing the
barcode, you can choose the symbology and data source using the options in the Properties
box. For complete instructions on adding a barcode to your label, please refer to the topic

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Adding a Barcode.

Arrange - The Arrange menu allows for precision placement of objects or text you insert onto your
label.

• Rotate - This option allows you to rotate a select object clockwise or counter clockwise. Note
that you can also use the top grab point on a selected item to rotate it as shown below:

• Align - This option allows you to align a selected object or multiple selected objects. You can
align Left, Right, Top, Bottom, Vertical Center or Horizontal Center. To select multiple
objects, click on the objects while holding down the CTRL key.

All alignments are relative to the first object you select when using CTRL + click to select them.
If you select objects using CTRL + A, the first object you added to the barcode will be used for
alignment. The object that is used for alignment, known as the base object, will appear
selected in blue as shown in the example below.

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If you want to change your base object, hold down the SHIFT key and click on a different object.
The blue outline will change to the newly selected object. The previous base object will still be
selected for alignment, but will no longer be the base object.

Example - Using the Align Function

You have three barcodes on your label and you want to align two of the
barcodes centered horizontally relative to the third one. Use CTRL+ click to
select the barcodes, making sure to select the barcode to which you want the
other barcodes aligned first. Your label will look similar to the following:

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Now select Align > Horizontal Center.

The barcodes are now aligned relative to the center of the first barcode you
selected.

• Space - This option allows you to evenly space multiple selected objects across or down.

• Bring to Front - Use this option to move a selected object in front of other objects.

• Send to Back - Use this option to move a selected object behind other objects.

• Bring Forward - Use this option to move a selected object forward.

• Send Backward - Use this option to move a selected object backward.

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Position - Use these buttons to position the barcode on the label.

• Center Horizontally - Places all selected objects in the middle of the label, horizontally.

• Center Vertically - Places all selected objects in the middle of the label, vertically.

Layout Options - Use these options to change the layout of your label or to hide/show the ruler along
the top and side of the label.

• Units/Ruler - Changes the ruler units. Options are Inches, Centimeters and Millimeters

• Layout - Accesses the Page Setup screen where you can choose the label type/size.

• Reset Docking- You can move and "redock" the Properties box to the left or center of the
Labeler window (by default it is docked on the right side of the screen). To move it back to the
default position, click the Reset Docking icon.

View - The View menu allows you to zoom in or out of the Design window.

• Zoom In - Allows you to get a close up view of your label.

• Zoom Out - Allows you to see more of the page at a reduced size.

• Zoom - Select a percentage from the drop down to zoom in on the label.

• Reset Zoom - Returns the view to default settings (100%).

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3.2 Adding a Drawing Object

You can add Boxes, Lines and Ellipses to your label using the drag and drop method. Drawing objects
can be moved, resized and customized as needed.

1. On the Label Design tab click the Box, Line or Ellipse icon on the toolbar.

Drag and drop the object where you want the drawing object to appear on your label (you can
change the location at any time). When you place the object on your label, notice that the
Properties box displays any options for the object.

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2. You can move the drawing object by clicking on it and dragging it. Resize the object by clicking
on a corner of the object and dragging it. You can also enter precise size and location
coordinates in the Properties Box > Format tab. Options are:

• Object Name - You can optionally enter a new name for the object here.
• Left - Enter the precise location you want your barcode relative to the left side of the
label.
• Top - Enter the precise location you want your barcode relative to the top of the
label.
• Width - Enter the width of your text box.
• Height - Enter the height of your text box.
• Rotate - Rotate the text box on your label.
• Display on Print - Make sure this checkbox is selected if you want the text box to
display when your label is printed.
• Anchor - Select where you want to anchor the object on the page. For example, if
you set the Anchor for a box to Top, then adjust the Height, the Top will stay in the
same position and the box will "grow" from the bottom. If you anchor it Center, the
center position will stay the same and the box will "grow" from the top and bottom.

Note: By default the unit of measurement is inches. To change this, select Units/Ruler on the
Design tab toolbar and select a different unit of measure.

The units on the Format tab will update with the new unit of measure.

3. Add color and/or change the line size using the options in the Drawing section of the Properties
box. Options are:

• Line Color - This is the color of the outline of your drawing object (or the color of the line).
This color defaults to Black. Click the ellipse button (...) to view the color selection pop up,
shown below:

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Click on a color to select it or click More Colors...to view the Advanced Color Palette
screen, shown below:

Click on an area of the palette and/or drag the arrow up or down on the shade bar. A sample
of your color appears in the lower, left corner. Click OK to save your selection.

• Line Style - Select how you want the outline to appear (dashed, solid, dot, etc.) from the
drop down menu.

• Line Width - Enter how thick you want the outline (in pixels).

• Fill Color - (Ellipses and Boxes only) The fill color is the color of the interior of the drawing
object. By default the fill color is transparent. Click the ellipse button (...) to view the color
selection pop up, shown above.

• Fill Style - (Ellipses and Boxes only) Select a style for the interior of the drawing object.
By default the style is transparent.

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3.3 Adding a Picture

In this topic:

Adding a Picture to a Label

Picture Properties Box: Format Tab
Picture Properties Box: Content Tab

You can add pictures to your label either "statically", meaning you add a single picture that will appear
on all labels, or you can link a picture placeholder to a database and have Labeler pull the pictures onto
each label at print time. Labeler allows import of bitmap files (*.bmp), JPEG (*.jpg, *.jpeg, *.jpe, *jfif),
PNG (*.png), TIFF (*.tiff, *.tif), GIF (*.gif), ICON (*ico).

3.3.1 Steps to Add a Picture to a Label:

1. On the Label Design tab click the Picture icon on the toolbar.

Drag and drop the picture where you want it to appear on your label (you can change the
location at any time).

2. A browser window will appear allowing you to navigate to a picture file.

For Static Images: Browse to the desired graphic, then click OK. Your graphic will
appear on the label. You can now use the Format tab or the buttons on the Design
toolbar to edit your image.

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For Pictures Bound to a Database: If you do not want to import a single graphic, click
Cancel on the browser window. This inserts a Placeholder representing your image as
shown below:

You can now use the Format tab or the buttons on the Design toolbar to edit the
placement/alignment of your image. Use the Properties Box > Content tab to bind the
picture object to a data source.

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3.3.2 Picture Properties Box: Format Tab

The Format tab allows you to specify an exact location for a selected barcode on your label. You can
also enter precise height and width measurements on this tab. Below is an example of the Format tab.

The Format tab is divided into two sections, General and Picture.

Format Tab - General Options are:

• Left - Enter the precise location you want your barcode relative to the left side of the label.
• Top - Enter the precise location you want your barcode relative to the top of the label.
• Width - Enter the width of your text box.
• Height - Enter the height of your text box.
• Rotate - Rotate the text box on your label.
• Display on Print - Make sure this checkbox is selected if you want the text box to display when
your label is printed.
• Anchor - Select where you want to anchor the object on the page. For example, if you set the
Anchor for the image to Top, then adjust the Height, the Top will stay in the same position and
the picture will "grow" from the bottom. If you anchor it Center, the center position will stay the
same and the picture will "grow" from the top and bottom.

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Note: By default the unit of measurement is inches. To change this, select Units/Ruler on the Design
tab toolbar and select a different unit of measure.

The units on the Format tab will update with the new unit of measure.

Format Tab - Picture Options are:

• Picture File - If you imported a graphic, the path to it will be listed here. Click the ellipse button
(...) to open a browser window to choose a new graphic file.

• Link to File - This checkbox performs different functions depending on whether you have
bound the object to an actual picture or if you are using an external data source.

Link to a Picture: If this checkbox is NOT selected, Labeler will save the picture to the .LAB file.
If this box is not selected, Labeler will save a link to the picture in the .LAB file. Saving a link
decreases the size of the .LAB file, however, if you move either the .LAB file or the picture file
to a different location, the link will be broken and the picture will not display on the label. If you
select Link to File, make sure that any moves keep the link intact.

Data Source: When the picture is linked to a column on the datasource, the 'Link to File'
checkbox represents what type of data is in the column: a path to a picture file, or actual picture
data. Select this checkbox if the linked column contains a path to picture file (ex:
D:\Pictures\mypic.jpg). Do not select this checkbox if the column is an actual picture file stored
in the database.

• Size - Select an option from the drop down:

Original - This options keeps the graphic at it's original size.

Resize with Aspect Ratio - This option allows you to resize the image (by dragging the
corners) while maintaining aspect ratio.

Resize - This option allows you to resize the image (by dragging the corners) without regard to
aspect ratio.

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3.3.3 Picture Properties Box: Content Tab

The Content tab allows you to specify the content of your barcode (if you are not using a static picture).
Below is an example of the Content tab.

Basic Source Section

The Basic Source section lets you choose a source for the picture. Your options are:

Database
Prompt at Print

Clear Content Section

Click the Clear Content button to remove the currently selected data source (including a string). When
this button is selected, the following question screen appears:

Click Yes to remove the current data source or No to cancel and keep the data source.

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3.4 Adding a Barcode

Adding a barcode to your label is as simple as dragging and dropping it where you want it to appear.
After you have placed your barcode, you can select a symbology, choose a data source (or bind it to a
data source you have added via the data source screen) or add static content, add and format a
caption, etc.

For a detailed example of adding a static barcode to your label, please refer to the topic Getting
Started - Creating a Static Label.

3.4.1 Steps to Add a Barcode

1. On the Label Design tab click the Barcode icon on the toolbar.

Drag and drop the icon where you want the barcode to appear on your label (you can
change the location at any time). You can use the buttons on the Label Design toolbar to
rotate the barcode, move it forward or backward, etc. When you place the barcode on
your label, notice that the Properties box displays the options for defining your barcode.

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2. Define your barcode by using the Barcode Properties box - Barcode Tab to select the
symbology and any available optional settings for the selected symbology.

3. You can move your barcode on your label by clicking on it and dragging it where you want.
You can enter precise location coordinates using the Barcode Properties box - Format
Tab.

4. Attach your barcode to an external data source or define serialization, date/time, etc using
the Barcode Properties box - Content Tab.

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3.4.2 Adding a Barcode: Properties Box

In this topic:

Entering Static Data

Barcode Tab
Format Tab
Content Tab
Basic Source Section
String Builder Section
Formatting Section

After you add a barcode to a label, the Properties box populates with the options available to barcodes
(symbology, data source, formatting, etc.) You can use these options to define the information encoded
in your barcode, the caption that appears with your barcode or for precise location placement on your
label.

Contents Box - Entering Static Data:

Static Data is data that does not change as your labels are printed. The content for that object will be
the same on each label. For a detailed example of creating a static barcode, please refer to the topic
Getting Started - Creating a Static Label.

Steps to Enter Static Data

1. Make sure your barcode object is selected in the Object List drop down menu.

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2. Enter your data directly into the Content text box. If you need to add special
characters to your barcode, click the ellipse (...) button to the right of the Content
field.

The Special Characters list appears. Special Characters are ASCII Codes.
These are printable and non-printable markers that tell a printer, scanner, etc.
how to handle spaces. For a complete list of ASCII Codes available, please refer
to the topic ASCII Special Character Codes.

3. The data you entered into the Content box will appear in the text box on the
Special Characters List as shown in the example above.

Select any special characters you want to appear in the Content of your barcode.
The data will change depending on the code you select. Note that codes that
represent a non-printable marker, such as a space or carriage return will be
represented by a symbol.

4. Click anywhere off of the Special Character box to close it.

The barcode on your label will change to depict the content you entered.

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Barcode Tab:

The Barcode tab on the Properties box is where you will select the symbology for your barcode. This
tab also has fields for precision placement of your barcode. Below is an example of the Properties
Box > Barcode tab. The options available on this tab vary depending on the symbology you have
selected. The example below is with Code 128 selected, the actual screen will look slightly different
depending on your selected symbology.

The fields available on the Barcode tab vary depending on the symbology selected. Click a symbology
below to view a description for the related properties:

• Code 128
• MicroQRCode
• Aztec Code • MSI
• Codabar
• PDF417
• Code 39 • POSTNET
• Code 93 • QRCode
• Code 11
• GS1-14
• Data Matrix
• GS1 Limited
• EAN/JAN 8
• GS1 Stacked Omnidirectional
• EAN/JAN 13 • GS1 Truncated
• Interleaved 2 of 5 • GS1 Expanded
• Intelligent Mail
• GS1 128
• ISBN
• UPC-A
• ITF 14 • UPC-E
• Maxicode
• MicroPDF417

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Format Tab:

The Format tab allows you to specify an exact location for a selected barcode on your label. You can
also enter precise height and width measurements on this tab. Below is an example of the Format tab.

The Format tab is divided into three sections: General, Caption and Drawing.

Format tab - General options are:

• Object Name - You can optionally enter a new name for the barcode object.
• Left - Enter the precise location you want your barcode relative to the left side of the label.
• Top - Enter the precise location you want your barcode relative to the top of the label.
• Width - Enter the width you want your barcode. This is the width of your entire barcode,
including the caption, if it has one. Keep in mind that this affects the density of your
barcode which could make it harder to scan.
• Height - Enter the height you want your barcode. This is the height of your entire barcode,
including the caption, if it has one. Keep in mind that a barcode that is too tall or too short
could cause distortion which could make it harder to scan.
• Rotate - Rotate the barcode on your label.

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• Display on Print - Make sure this checkbox is selected if you want the barcode to display when
your label is printed.
• Anchor - Select where you want to anchor the barcode on the page. For example, if you set
the Anchor to Right, if the barcode grows or shrinks due to variable data from a data source,
the Right side will stay in the same position and the barcode will "grow" from the left. If you
anchor it Center, the center position will stay the same and the barcode will "grow" from the
right and left.

Format tab - Caption options are:

• Align -Select an option from the drop down list to set the alignment of your caption above or
below your barcode.

• Font - Click the ellipse button (...) to select a font for your caption. Below is an example of the
Font screen

Select the desired font from the Font Family drop down menu. Click on the desired Typeface
and font Size. A sample of your selections will appear in the Sample section.

Click OK to save your selections or Cancel to close the Font screen without saving your
selection.

Format tab - Drawing options are:

• Fore Color/Back Color - The Fore color (the color of your barcode) defaults to black. The
Back color (the background color) defaults to white. Click the ellipse button (...) to view the
color selection pop up, shown below:

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Click on a color to select it or click More Colors...to view the Advanced Color Palette screen,
shown below:

Click on an area of the palette and/or drag the arrow up or down on the shade bar. A sample of
your color appears in the lower, left corner. Click OK to save your selection.

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Content Tab:

The Content tab allows you to specify the content of your barcode (if you are not using static data).
Below is an example of the Content tab.

This tab is divided into four sections:

• Basic Source - This section is where you can bind the barcode to a data source, object, serial
number or alpha, date/time, etc.

• Strings - To add more than one data source to the barcode, use the String Builder.

• Formatting - This section allows you to build on the general formatting done to the caption on
the Format tab and to format the value, which is the barcode content. You can create a
"mask", or format expression, that will be applied to all data/captions (if using a data source, for
example).
• Clear Content - Click the Clear Content button to remove the data source from the barcode.

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Basic Source

This section lets you choose the data that will be encoded into your barcode. Click on a source type to
bind it to your object (barcode, graphic or textbox).

Source options for barcodes are:

Database
Date/Time
Serial Alpha
Another Object
User Defined List
Serial Number
Prompt at Print

String Builder

To add more than one data source to the barcode, use the String Builder. Substrings concatenate, or
join, different values to build what appears to be a single text or barcode object on the label from
multiple data sources. This option can be for the following:

1. To customize, or build, the caption of a barcode by combining two or more data sources (static
plus date/time, for example).

2. To compress two or more text or barcode values of different lengths from an external data
source.

3. To compress multi-line text values to remove blank lines.

For example, if you want your barcode to have a serialized number followed by a space, you would use
the String Builder to accomplish this.

Click here for a detailed example of using String Builder to concatenate two different data
sources in your barcode.

Click here for detailed instructions on using the String Builder screen.

Formatting

The Formatting section on the Properties box > Data Source tab allows you to add formatting to your
barcode caption or to the value encoded in your barcode. To do this you will create a Format
Expression using the Format Value and Format Caption buttons in this section.

Click here for detailed instructions on formatting barcode values and captions and for a list of
standard characters used to create Format Expressions.

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Clear Content

Click the Clear Content button to remove the currently selected data source (including a string). When
this button is selected, the following question screen appears:

Click Yes to remove the current data source or No to cancel and keep the data source.

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3.4.3 Barcode Properties

Code 128 Properties Box Options

The table below lists the options available for Code 128 in the Properties box > Barcode tab.

Code 128
Field Description
Select Code 128 from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
This setting determines density of the barcode. Increase the bar
width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a moredense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
This settings stands for character per inch. Code 128 is a dense
barcode and supports a relatively high character per inch. You can
add more characters per inch by increasing the number in this field,
resulting in a more dense barcode. Notice that as you increase the
Char per inch
number in the Char per inch field, the Bar Width field decreases. The
more characters you add per inch, the more dense your barcode will
be. Keep in mind that a barcode that is too dense may be harder for
a scanner to read and may not be scannable at all.
This setting determines how tall your barcode will be. The bar height
Bar Height
does not affect density.
There are three different character sets for Code 128 - A, B and C
and Default. By leaving this set to Default, Labeler will determine the
best character set to use based on the content of your barcode.
Default is the recommended setting to help you avoid.

Char Set
• Character Set A - Contains capital letters, control characters
and digits.
• Character Set B - Contains all printable characters.
• Character Set C - Contains only numbers and the FNC1
character.

Use the Append field to add any characters you want included at the
Append
end of your barcode.

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Aztec Code Properties Box Options

The table below lists the options available for Aztec Code in the Properties box > Barcode tab.

Aztec Code
Field Description
Select Aztec Code from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
This setting determines the size of the barcode (along with error
correction and code module size). The smallest Aztec Code symbol
encodes 13 numeric or 12 alphabetic characters, while the largest
Aztec Code symbol encodes 3832 numeric or 3067 alphabetic
Code Format characters or 1914 bytes of data. No quiet zone is required outside
the bounds of the symbol. There are 32 sizes from which to choose,
plus an additional 4 compact sizes. You can leave this setting at
Auto to have Labeler determine the size based on the included
content.
This settings determines the amount of RS (Reed-Solomon) error
correction for the barcode. This allows the scanner to read the
barcode correctly even in the case of a partially damaged barcode.
You can choose from 5% to 95% of the data in the barcode for error
correction.
Error
Correction The higher the amount of data you select for error correction, the
larger your barcode will be. This makes your barcode less
susceptible to damage, but could potentially make it harder to read if
your barcode contains a large amount of data. The default setting is
23%. This correction amount (23%) is usually the amount of
correction necessary to make your barcode data safe from damage,
while also ensuring readability by most scanners.
Code Rune You can optionally create a "rune" containing the value 0 - 255, if
needed. Aztec runes are small, machine-readable symbols.
A module in an Aztec barcode is a square dot and is the smallest
Code Module component of the barcode. In essence, the barcode is made up of
many light and dark square modules. You can adjust the module size
Size
up, which will increase the size of your barcode, or down to decrease
it.

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Codabar Properties Box Options

The table below lists the options available for Codabar in the Properties box > Barcode tab.

Codabar
Field Description
Select Codabar from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
This setting determines how tall your barcode will be. The bar height
Bar Height
does not affect density.
This setting determines density of the barcode. Increase the bar
width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
This settings stands for character per inch. You can add more
characters per inch by increasing the number in this field, resulting in
a more dense barcode. Notice that as you increase the number in
the Char per inch field, the Bar Width field decreases. The more
Char per Inch characters you add per inch, the more dense your barcode will be.
Keep in mind that a barcode that is too dense may be harder for a
scanner to read and may not be scannable at all. It is recommended
that you do not exceed 12.8 characters per inch for Codabar
barcodes.
Select the Check Digit checkbox to include an optional check digit
on your barcode to enhance data security. A check digit appears last
on the barcode and checks for errors in the preceeding content. A
Check Digit
modulo 16 check character is used. When this option is selected, the
last digit of the symbol is assumed to be the check digit, and it is
compared to a calculated check digit to verify the symbol.
Show in When this option is selected, the check digit will appear in the
Caption barcode caption.
Ratio This is the wide to narrow bar ration. The default setting is 2 (2:1).
Select a Start Character for your barcode or choose Auto to let
Start Labeler assign one for you. A Start Character at the beginning of a
Character barcode tells a scanner or barcode reader that the content is about to
start. Your options are: A, B, C or D.
Select a Stop Character for your barcode or choose Auto to let
Stop Labeler assign one for you. A Stop Character at the end of a barcode
Character tells a scanner or barcode reader that the content has ended. Your
options are: A, B, C or D.
Show Select this checkbox to display the Start and Stop characters in the
Start/Stop caption of the barcode.

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Code 39 Properties Box Options

The table below lists the options available for Code 39 in the Properties box > Barcode tab.

Code 39
Field Description
Select Code 39 from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
Select this checkbox if you want this to be Code 39 Extended
Extended symbology. Code 39 Extended supports all ASCII characters by
using double character encoding.
This setting determines density of the barcode. Increase the bar
width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
This settings stands for character per inch. You can add more
characters per inch by increasing the number in this field, resulting in
a more dense barcode. Notice that as you increase the number in
Char per Inch the Char per inch field, the Bar Width field decreases. The more
characters you add per inch, the more dense your barcode will be.
Keep in mind that a barcode that is too dense may be harder for a
scanner to read and may not be scannable at all.
Bar Height This setting determines how tall your barcode will be. The bar height
does not affect density.
Select the Check Digit checkbox to include an optional check digit
on your barcode to enhance data security. A check digit appears last
on the barcode and checks for errors in the preceeding content. A
Check Digit modulo 43 check character can be used to enhance data security for
Code 39 symbols. The last digit of the symbol is assumed to be the
check digit, and it is compared to a calculated check digit to verify the
symbol.
Show in When this option is selected, the check digit will appear in the
Caption barcode caption.
Ratio This is the wide to narrow bar ratio. The default setting is 2 (2:1).
Select this checkbox to display the Start and Stop characters in the
Show captions of the barcode. In Code 39 the * character is automatically
Start/Stop used as the Start and Stop characters. Start and Stop characters tell
a reader where the barcode content begins and ends.
Select a Stop Character for your barcode or choose Auto to let
Stop Labeler assign one for you. A Stop Character at the end of a barcode
Character tells a scanner or barcode reader that the content has ended. Your
options are: A, B, C or D.

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Code 93 Properties Box Options

The table below lists the options available for Code 93 in the Properties box > Barcode tab.

Code 93
Field Description
Select Code 93 from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.

This setting determines how tall your barcode will be. The bar height
Bar Height
does not affect density.

This setting determines density of the barcode. Increase the bar

width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
This settings stands for character per inch. You can add more
characters per inch by increasing the number in this field, resulting in
a more dense barcode. Notice that as you increase the number in
Char per Inch the Char per inch field, the Bar Width field decreases. The more
characters you add per inch, the more dense your barcode will be.
Keep in mind that a barcode that is too dense may be harder for a
scanner to read and may not be scannable at all.

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Code 11 Properties Box Options

The table below lists the options available for Code 11 in the Properties box > Barcode tab.

Code 11
Field Description
Select Code 11 from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.

This setting determines how tall your barcode will be. The bar height
Bar Height
does not affect density.

This setting determines density of the barcode. Increase the bar

width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
This settings stands for character per inch. You can add more
characters per inch by increasing the number in this field, resulting in
a more dense barcode. Notice that as you increase the number in
Char per Inch the Char per inch field, the Bar Width field decreases. The more
characters you add per inch, the more dense your barcode will be.
Keep in mind that a barcode that is too dense may be harder for a
scanner to read and may not be scannable at all.

Data Matrix Properties Box Options

The table below lists the options available for Data Matrix in the Properties box > Barcode tab.

Data Matrix
Field Description
Select Data Matrix from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
This setting determines density of the barcode. Increase the bar
width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.

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EAN/JAN 8 Properties Box Options

The table below lists the options available for EAN/JAN 8 in the Properties box > Barcode tab.

EAN/JAN 8
Field Description
Select EAN/JAN 8 from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.

The nominal size for a EAN/JAN barcode is 1inch. The usual

% of Nominal
reduced size is 80% of the nominal size.

Specify Bar
Check this box to enter a specific bar height.
Height

Bar Height Enter the exact bar height in the field provided.

EAN/JAN 13 Properties Box Options

The table below lists the options available for EAN/JAN 13 in the Properties box > Barcode tab.

EAN/JAN 13
Field Description
Select EAN/JAN 13 from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.

The nominal size for a EAN/JAN barcode is 1inch. The usual

% of Nominal
reduced size is 80% of the nominal size.

Specify Bar
Check this box to enter a specific bar height.
Height

Bar Height Enter the exact bar height in the field provided.

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Intelligent Mail Properties Box Options

The table below lists the options available for Intelligent Mail in the Properties box > Barcode tab.

Intelligent Mail
Field Description
Select Intelligent Mail from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
This setting determines density of the barcode. Increase the bar
Postal 4 width (applies to the individual bars in the barcode) and the density is
State Tracker decreased. You might want a more dense barcode to fit on a small
Bar Width label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
Postal 4 This setting determines how tall your barcode will be. The bar height
State Tracker does not affect density.
Bar Height
This settings stands for character per inch. Code 128 is a dense
barcode and supports a relatively high character per inch. You can
add more characters per inch by increasing the number in this field,
Postal 4
resulting in a more dense barcode. Notice that as you increase the
State Bars
number in the Char per inch field, the Bar Width field decreases. The
Spacing
more characters you add per inch, the more dense your barcode will
be. Keep in mind that a barcode that is too dense may be harder for
a scanner to read and may not be scannable at all.

Interleaved 2 of 5 Properties Box Options

The table below lists the options available for Interleaved 2 of 5 in the Properties box > Barcode tab.

Interleaved 2 of 5
Field Description
Select Interleaved 2 of 5 from the drop down list. For a complete list
Symbology of available symbologies along with examples and descriptions of
each, please refer to the topic Barcode Symbology Reference.

This setting determines how tall your barcode will be. The bar height
Bar Height
does not affect density.

This setting determines density of the barcode. Increase the bar

width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
This settings stands for character per inch. You can add more
characters per inch by increasing the number in this field, resulting in
Char per Inch a more dense barcode. Notice that as you increase the number in
the Char per inch field, the Bar Width field decreases. The more
characters you add per inch, the more dense your barcode will be.

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Keep in mind that a barcode that is too dense may be harder for a
scanner to read and may not be scannable at all.

Select the Check Digit checkbox to include an optional check digit

on your barcode to enhance data security. A check digit appears last
on the barcode and checks for errors in the preceeding content. A
Check Digit
modulo 10 check character is used. When this option is selected, the
last digit of the symbol is assumed to be the check digit, and it is
compared to a calculated check digit to verify the symbol.
Show in When this option is selected, the check digit will appear in the
Caption barcode caption.

Ratio This is the wide to narrow bar ration. The default setting is 2 (2:1).

Bearer bars are lines that can be added to frame your barcode. Your
options are None, Top and Bottom and Top, Bottom and Sides.

Bearer bars were introduced to prevent barcode distortion when

Bearer Bars flexible, rubber stamps are used to print Interleaved 2 of 5 barcodes
onto cardboard boxes. Adding lines all around the barcode stamp or
just on the top and sides of the stamp was found to provide
additional stability so the stamp did not bend as the box was being
stamped.
Bearer Bar
Enter the width for the bearer bar(s).
Width

ISBN Properties Box Options

The table below lists the options available for ISBN in the Properties box > Barcode tab.

ISBN
Field Description
Select ISBN from the drop down list. For a complete list of available
Symbology symbologies along with examples and descriptions of each, please
refer to the topic Barcode Symbology Reference.

The nominal size for a EAN/JAN barcode is 1inch. The usual

% of Nominal
reduced size is 80% of the nominal size.

Specify Bar
Check this box to enter a specific bar height.
Height

Bar Height Enter the exact bar height in the field provided.

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ITF 14 Properties Box Options

The table below lists the options available for ITF 14 in the Properties box > Barcode tab.

ITF14
Field Description
Select ITF 14 from the drop down list. For a complete list of available
Symbology symbologies along with examples and descriptions of each, please
refer to the topic Barcode Symbology Reference.

This setting determines how tall your barcode will be. The bar height
Bar Height
does not affect density.

This setting determines density of the barcode. Increase the bar

width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
This settings stands for character per inch. You can add more
characters per inch by increasing the number in this field, resulting in
a more dense barcode. Notice that as you increase the number in
Char per Inch the Char per inch field, the Bar Width field decreases. The more
characters you add per inch, the more dense your barcode will be.
Keep in mind that a barcode that is too dense may be harder for a
scanner to read and may not be scannable at all.

Ratio This is the wide to narrow bar ration. The default setting is 2 (2:1).

Bearer bars are lines that can be added to frame your barcode. Your
options are None, Top and Bottom and Top, Bottom and Sides.
Bearer bars must be included in horizontal form for codes printed on
labels, and as a full box (with H gauges) when printed directly on
corrugated surfaces.
Bearer Bars
Bearer bars were introduced to prevent barcode distortion when
flexible rubber stamps are used to print barcodes onto cardboard
boxes. Adding lines all around the barcode stamp or just on the top
and sides of the stamp provides additional stability so the stamp did
not bend as the box was being stamped.
Bearer Bar
Width Enter the width for the bearer bar.

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Maxicode Properties Box Options

The table below lists the options available for Maxicode in the Properties box > Barcode tab.

Maxicode
Field Description
Select Maxicode from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
Select a Mode from the drop down list. Options are:

1. Mode 2 - Formatted data containing a structured Carrier

Message with a numeric postal code. (Primarily used for US
domestic destinations.)
2. Mode 3 - Formatted data containing a structured Carrier
Mode Message with an alphanumeric postal code. (Primarily used
for international destinations.)
3. Mode 4 - Unformatted data with Standard Error Correction.
4. Mode 5 - Unformatted data with Enhanced Error Correction.
5. Mode 6 - Used for programming hardware devices.

Note: UPS codes use Mode 2 or Mode 3.

Postal Code Enter the postal code of the destination address.
Country Enter the Country Code of the destination address. This field defaults
Code to 840 (United States).
Class of
Enter the Class of Service code. These codes vary by carrier.
Service

MicroPDF417 Properties Box Options

The table below lists the options available for MicroPDF417 in the Properties box > Barcode tab.

MicroPDF417
Field Description
Select MicroPDF417 from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.

This setting determines how tall your barcode will be. The bar height
Bar Height
does not affect density.

This setting determines density of the barcode. Increase the bar

width (applies to the individual bars in the barcode) and the density is
Bar Width
decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense

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may be harder for a scanner to read and may not be scannable at all.

Select the barcode version. The version represents predefined

Version
combinations of numbers of columns and rows

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MicroQRCode Properties Box Options

The table below lists the options available for MicroQRCode in the Properties box > Barcode tab.

MicroQRCode
Field Description
Select MicroQRCode from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
Select the Code Version for your barcode. You have five options:

• Auto - Use this option to have Labeler select the version for
you based on the barcode's content.
• M1 - This version is capable of encoding:
o up to 5 numeric characters with no error correction.
• M2 - This version is capable of encoding:
o up to 10 numeric characters and 6 alphanumeric
characters with L error correction or,
o up to 8 numeric characters and 5 alphanumeric
characters with M error correction.
Code Version • M3 - This version is capable of encoding:
o up to 23 numeric characters and 14 alphanumeric
characters with L error correction or,
o 18 numeric characters and 11 alphanumeric
characters with M error correction.
• M4 - This version is capable of encoding:
o up to 35 numeric characters and 21 alphanumeric
characters with L error correction,
o up to 30 numeric characters and 18 alphanumeric
characters with M error correction or,
o up to 21 numeric characters and 13 alphanumeric
characters with Q error correction level.

Select the Error Correction Level. Options are:

Error • L - Approx 7% capability

Correction • M - Approx 15% capability
Level • Q - Approx 25% capability
• H - Approx 30% capability

Select the type of data you want to encode. Options are:

• AlphaNumeric
Code
• Auto
Encoding
• Byte
• Numeric

Code Module Select the size ofyour barcode or let Labeler determine the sized
Size based on content or previous selections.

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MSI Properties Box Options

The table below lists the options available for MSI in the Properties box > Barcode tab.

MSI
Field Description
Select MSI from the drop down list. For a complete list of available
Symbology symbologies along with examples and descriptions of each, please
refer to the topic Barcode Symbology Reference.

This setting determines how tall your barcode will be. The bar height
Bar Height
does not affect density.

This setting determines density of the barcode. Increase the bar

width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
This settings stands for character per inch. You can add more
characters per inch by increasing the number in this field, resulting in
a more dense barcode. Notice that as you increase the number in
Char per Inch the Char per inch field, the Bar Width field decreases. The more
characters you add per inch, the more dense your barcode will be.
Keep in mind that a barcode that is too dense may be harder for a
scanner to read and may not be scannable at all.
Select the Check Digit checkbox to include an optional check digit
on your barcode to enhance data security. A check digit appears last
on the barcode and checks for errors in the preceeding content. A
Check Digit
modulo 10 check digit calculation is always performed on the data
string. A second modulo 10 check digit is optional and is used to
perform a check on the entire string including the first check digit.
Show in When this option is selected, the check digit will appear in the
Caption barcode caption.

Ratio This is the wide to narrow bar ratio. The default setting is 2 (2:1).

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PDF417 Properties Box Options

The table below lists the options available for PDF417 in the Properties box > Barcode tab.

PDF417
Field Description
Select PDF417 from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.

This setting determines how tall your barcode will be. The bar height
Bar Height
does not affect density.

This setting determines density of the barcode. Increase the bar

width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
Columns Select the number of columns for your barcode (1-30).
Rows Select the number of rows for your barcode (3-90).
Error Select the error correction level (1-8). The error correction level
Correction depends on the amount of data that needs to be encoded, the size
Level and the amount of symbol damage that could occur.
Select this checkbox to truncate, or remove, the right side of the
Truncate PDF417 barcode. This is useful if you need a smaller barcode, but
makes it more susceptible to damage.

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POSTNET Properties Box Options

The table below lists the options available for POSTNET in the Properties box > Barcode tab.

POSTNET
Field Description
Select POSTNET from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
Short Bar This setting determines how tall the short bars on your barcode will
Height be. The bar height does not affect density.
Tall Bar This setting determines how tall the tall bars on your barcode will be.
Height The bar height does not affect density.
This setting determines density of the barcode. Increase the bar
width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
Columns Select the number of columns for your barcode (1-30).
Ratio This is the wide to narrow bar ratio. The default setting is (1:1).

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QR Code Properties Box Options

The table below lists the options available for QR Code in the Properties box > Barcode tab.

QR Code
Field Description
Select QR Code from the drop down list. For a complete list of
available symbologies along with examples and descriptions of each,
Symbology please refer to the topic Barcode Symbology Reference.

Select the Code Version for your barcode. You can choose Auto to
Code Version have Labeler select the version for you based on the barcode's
content, or select Version V01 through V40.
Select the Error Correction Level. Options are:

Error • L - Approx 7% capability

Correction • M - Approx 15% capability
Level • Q - Approx 25% capability
• H - Approx 30% capability

Select the type of data you want to encode. Options are:

Code • AlphaNumeric
Encoding • Auto
• Byte
• Numeric

Code Module Select the size ofyour barcode or let Labeler determine the sized
Size based on content or previous selections.

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GS1-14 Properties Box Options

The table below lists the options available for GS1-14 Code in the Properties box > Barcode tab.

GS1-14
Field Description
Select GS1-14 from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
This setting determines density of the barcode. Increase the bar
width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
Bar Height This setting determines how tall your barcode will be. The bar height
does not affect density.

GS1 Limited

The table below lists the options available for GS1 Limited Code in the Properties box > Barcode tab.

GS1 Limited
Field Description
Select GS1 Limited from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
This setting determines density of the barcode. Increase the bar
width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
Bar Height This setting determines how tall your barcode will be. The bar height
does not affect density.

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GS1 Stacked Omnidirectional

The table below lists the options available for GS1 Stacked Omnidirectional in the Properties box >
Barcode tab.

GS1 Stacked Omnidirectional

Field Description
Select GS1 Stacked Omnidirectional from the drop down list. For a
complete list of available symbologies along with examples and
Symbology
descriptions of each, please refer to the topic Barcode Symbology
Reference.
This setting determines density of the barcode. Increase the bar
width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
Bar Height This setting determines how tall your barcode will be. The bar height
does not affect density.

GS1 Truncated Properties Box Options

The table below lists the options available for GS1 Truncated in the Properties box > Barcode tab.

GS1 Truncated
Field Description
Select GS1 Truncated from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
This setting determines density of the barcode. Increase the bar
width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
Bar Height This setting determines how tall your barcode will be. The bar height
does not affect density.

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GS1 Expanded Properties Box Options

The table below lists the options available for GS1 Expanded in the Properties box > Barcode tab.

GS1 Expanded
Field Description
Select GS1 Expanded from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
This setting determines density of the barcode. Increase the bar
width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
Bar Height This setting determines how tall your barcode will be. The bar height
does not affect density.

UCC/EAN 128 Properties Box Options

The table below lists the options available for UCC/EAN 128 in the Properties box > Barcode tab.

UCC/EAN 128
Field Description
Select UCC/EAN 128 from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.

This setting determines how tall your barcode will be. The bar height
Bar Height
does not affect density.

This setting determines density of the barcode. Increase the bar

width (applies to the individual bars in the barcode) and the density is
Bar Width decreased. You might want a more dense barcode to fit on a small
label, for example. Keep in mind that a barcode that is too dense
may be harder for a scanner to read and may not be scannable at all.
This settings stands for character per inch. You can add more
characters per inch by increasing the number in this field, resulting in
a more dense barcode. Notice that as you increase the number in
Char per Inch the Char per inch field, the Bar Width field decreases. The more
characters you add per inch, the more dense your barcode will be.
Keep in mind that a barcode that is too dense may be harder for a
scanner to read and may not be scannable at all.

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UPC-A Properties Box Options

The table below lists the options available for UPC-A in the Properties box > Barcode tab.

UPC-A
Field Description
Select UPC-A from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
Nominal symbol height for UPC-A is 25.9 mm (1.02 in.) You can set
% of Nominal
the magnification from 80% to 200%.
Specify Bar
Check this box to enter a specific bar height.
Height
Bar Height Enter the exact bar height in the field provided.

UPC-E Properties Box Options

The table below lists the options available for UPC-E in the Properties box > Barcode tab.

UPC-E
Field Description
Select UPC-E from the drop down list. For a complete list of
Symbology available symbologies along with examples and descriptions of each,
please refer to the topic Barcode Symbology Reference.
Nominal symbol height for UPC-E is 25.9 mm (1.02 in.) You can set
% of Nominal
the magnification from 80% to 200%.
Specify Bar
Check this box to enter a specific bar height.
Height
Bar Height Enter the exact bar height in the field provided.

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3.5 Adding a Text Box

Labeler allows you to add Text Boxes to your label and place them where you need them using the
drag and drop method. You can bind your text box to a variety of data sources, or enter static text (text
that does not change as labels are printed).

3.5.1 Steps to Add a Text Box

1. On the Label Design tab click the Text Box icon on the toolbar.

Drag and drop the icon where you want the text box to appear on
your label (you can change the location at any time). When you
place the text box on your label, notice that the Properties Box
displays the options for defining your text box.

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2. You can move the text box on the label by clicking on it and dragging
it where you want it. Enter precise location coordinates and size
using the Text Box Properties box - Format Tab.

3. Attach your text box to an external data source or define

serialization, date/time, etc using the Text Box Properties box -
Data Source tab.

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3.5.2 Adding a Text Box: Properties Box

After you add a barcode to a label, the Properties box populates with the options available to barcodes
(symbology, data source, formatting, etc.) You can use these options to define the information encoded
in your barcode, the caption that appears with your barcode and even allows for precise location
placement on your label.

The topics covered in this section are:

Entering Static Data

Format Tab
Content Tab
Basic Source Section
String Builder Section
Formatting Section

Content Field - Entering Static Data:

Static Data is data that does not change as your labels are printed. The content for that object will be
the same on each label. For a detailed example of creating a static barcode, please refer to the topic
Getting Started - Creating a Static Label.

Steps to Enter Static Data

1. Make sure your text box object is selected in the Object List drop
down menu.

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2. Enter your data directly into the Content text box. If you need to
add special characters to your text box, click the ellipse (...) button to
the right of the Content field. The Special Characters List appears.

Special Characters are ASCII Codes. These are printable and non-
printable markers that tell a printer, scanner, etc. how to handle
spaces. Note that for text boxes, the only available Special
Characters are <TAB> and <CR>. These are the characters for
Tab and Carriage Return.

For a complete list of ASCII Codes available, please refer to the

topic ASCII Special Character Codes
3. The data you entered into the Content box (of the place holder text)
will appear in the text box on the Special Characters List as shown
in the example above.

Select the special characters you want to appear in the Content of

your text box. The data will change depending on the code you
select. Note that codes that represent a non-printable marker, such
as a space or carriage return will be represented by a symbol.
4. Click anywhere off of the Special Characters list to close it.

The text box will display the content you entered.

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Format Tab:

The Format tab allows you to specify an exact location for a selected text box on your label. You can
also enter precise height and width measurements on this tab. Below is an example of the Format tab.

The Format tab is divided into two sections: General and Text..

Format tab - General options are:

• Object Name - You can optionally enter a new name for the text box object.
• Left - Enter the precise location you want your barcode relative to the left side of the label.
• Top - Enter the precise location you want your barcode relative to the top of the label.
• Width - Enter the width of your text box.
• Height - Enter the height of your text box.
• Rotate - Rotate the text box on your label.
• Display on Print - Make sure this checkbox is selected if you want the text box to display when
your label is printed.
• Anchor - Select where you want to anchor the text box on the page. For example, if you set
the Anchor to Right, if the text box grows or shrinks due to variable data from a data source,
the Right side will stay in the same position and the text box will "grow" from the left. If you
anchor it Center, the center position will stay the same and the text box will "grow" from the
right and left.

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Note: By default the unit of measurement is inches. To change this, select Units/Ruler on the Design
tab toolbar and select a different unit of measure.

The units on the Format tab will update with the new unit of measure.

Format tab - Text options are:

• Justification - Select an option from the drop down list to set the justification of your text box.
Options are Left, Center or Right.

• Font - Click the ellipse button (...) to select a font for your caption. Below is an example of the
Font screen

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Select the desired font from the Font Family drop down menu. Click on the desired Typeface
and font Size. A sample of your selections will appear in the Sample section.

Click OK to save your selections or Cancel to close the Font screen without saving your
selection.

• Auto Size - Select how you want Labeler to handle text wrapping for your text box. Options are
Size Rectangle to Text (default) or Wrap Text to fit Rectangle.

Content Tab:

The Content tab allows you to specify the content of your text box (if you are not using static data).
Below is an example of the Content tab.

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This tab is divided into four sections:

• Basic Source - This section is where you can bind the text box to a data source, object, serial
number or alpha, date/time, etc.

• String Builder - To add more than one data source to the data source (serial number plus
static content, for example), use the String Builder.

• Formatting - This section allows you to build on the general formatting done to the caption on
the Format tab. Here you can format the value, which is the barcode content and/or format the
caption by creating a "mask" that will be applied to all data/captions (if using a data source, for
example).
• Clear Content - Click the Clear Content button to remove the data source from the barcode.

Basic Source

This section lets you choose the data that will be encoded into your text box. Click on a source type to
bind it to your object (barcode, graphic or textbox).

Source options for text boxes are:

Database
Date/Time
Serial Alpha
Another Object
User Defined List
Serial Number
Prompt at Print

String Builder

To add more than one data source to the text box, use the String Builder. You can create multiple
substrings on the String Builder screen. Substrings allow you to concatenate, or join, different values
to build what appears to be a single text box or barcode object on the label from multiple data sources.
This option can be for the following:

1. To customize, or build, the caption of a barcode by combining two or more data sources (static
plus date/time, for example).

2. To compress two or more text or barcode values of different lengths from an external data
source.

3. To compress multi-line text values to remove blank lines.

For example, if you want your text box to have a serialized number followed by a space, you would use
the String Builder to accomplish this.

Click here for a detailed example of using String Builder to concatenate two different data
sources in a barcode.

Click here for detailed instructions on using the String Builder screen.

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Formatting

The Formatting section on the Properties box > Content tab allows you to add formatting to your
barcode caption or to the value encoded in your barcode. To do this you will create a Format
Expression using the Format Value and Format Caption buttons in this section.

Click here for detailed instructions on formatting barcode values and captions and for a list of
standard characters used to create Format Expressions.

Clear Content

Click the Clear Content button to remove the currently selected data source (including a string). When
this button is selected, the following question screen appears:

Click Yes to remove the current data source or No to cancel and keep the data source.

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3.6 Content Options

3.6.1 Object Data Source - Date/Time
You can set your object (text box or barcode) to display the current date/time or a set date/time.

Steps to Add Date/Time to an Object

1. With the text box or barcode selected in the Design window, select
the Date/Time option from the Properties box > Data Source tab.
The following screen appears:

2. Select what information you want to appear or be encoded in the

object from the Includes drop down list. Options are:

Date/Time
Time/Date
Date
Time

3. Select how you want the date formatted from the Date Format drop
down list. Options are:

Short Date - 8/31/2011 (default)

Medium Date - 31-AUG-2011
Long Date, Wednesday, August 31, 2011

4. Select how you want the time formatted from the Time Format drop
down list. Options are:

Short Time - 13:18

Medium Time - 1:18 PM (default)
Long Time - 1:18:36 PM

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5. If you want the date to start earlier or later than today, enter in the
duration in the Offset by Years, Months, Days fields. For example,
to start the dates one year from the current date, enter 1 in the
Years fields or click the up arrow once. To start the dates one year
prior to today, enter -1 in the Years field or click the down arrow
once.

Notice that an example of how your date/time will look appears in the
Sample field.

6. Click OK to save your data.

3.6.2 Object Data Source - Serial Alpha

The Serial Alpha setting allows you to serialize your labels alphabetically. Objects that can be
serialized alphabetically are Barcodes and Textboxes.

Steps to Serialize an Object Alphabetically

1. With the object (Text or Barcode) in the Design window, click the
Serial Alpha button on the Properties box > Data Source tab. The
following screen appears:

2. Select the how you want your letters to appear from the Character
Set drop down list. Options are:

Upper case
Lower case
Upper then lower case
Lower then upper case

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3. Enter the beginning character in the Start at seed: field, then enter
how many characters you want to increase per a set number of
labels in the Step and Every fields. For example, the default
settings (shown in the screen shot above) sets the serialization to
start at letter A and increase one letter (step) every one label. So
each label will go up one level. Changing the Every field to 2 means
that the alpha serialization will increase one letter (step) every 2
labels.

4. By default the serialization continues past Z to AA, BB, etc.. If you

want to change this, select the Rollover after checkbox and enter a
value. After the entered value is reached (the default is Z), the
serialization will start over with the seed value.

5. If you set the labels to rollover after a set value and do not want
them to reset to the seed value, select the Reset after rollover
checkbox. Enter the value you want to restart at in the field
provided.

6. In the Serialization Configuration section, check the checkbox if

you want to do one of the following:

- increment the sequence with each new record in an external data

source, or

- resume the serialization where it left off at the next printing.

7. Click the Preview button to view how your serialization will look.
Below is an example of the Serialization Preview screen:

8. By default 100 samples are displayed. You can adjust this number
up or down using the Number of samples to display field arrows or
enter a sample number. Click the Refresh button to update the
samples with any changes you have made or Close to close the
Serialization Preview screen.

9. Click OK on the Serial Alpha screen to save your changes.

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3.6.3 Object Data Source - Database

You can attach, or bind, your barcode, graphic or text box to a database to obtain data. For example, if
you are creating conference badges, you may have attendee names in one database. You can create
your label, then attach various objects to different columns in the database from which they can pull
data. You might have a text box pull data from the company column and a barcode with a caption pull
data from an employee name column. Then when you print the badges, the appropriate data will
appear in the text box and encoded on the barcode.

There are three ways you can attach a database.

1. You can select it from the Data tab, allowing you to select which columns you want to make
available to your label project and to sort/filter data.

2. You choose a database on the Properties Box > Data tab for a selected object.

3. You can select it when you create substrings on the String Builder screen.

Steps to Select a Database Column as the Data Source

1. Select an object (barcode, picture or text box) in the Design window,

then click on the Properties Box > Content tab and select
Database, or select Database Column from the drop down list on
the String Builder screen and click Add Substring. The following
screen appears.

Note: If you have not already selected a Data Source on the main
Data Source tab, the following message will appear:

Click Yes to go to the Data tab and select a Data Source.

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2. The Content Source - Database screen allows you to "map" a

column in your data source to the selected object. For example, if
you are creating a name badge, you might "map" the column
containing employee names to a text box.

Keep in mind that you can use this screen to map one column to
your object. If you want to add data from more than one column
to an object, use the String Builder to concatenate (join) data.

3. To map a column to the selected object, select a column from the

drop down menu. If you creating any filters or joins for the database
on the Data tab, only the columns you selected will appear in the
drop down list.

4. Click Done after you have made your selection.

3.6.4 Object Data Source - Another Object

You can give a text box or barcode the same data source as another text box or barcode already on
your label using the Bind to Another Object feature. If you want two or more objects to use the same
data, you can go through the adding data source and column mapping functions once, then use the
Bind to Another Object feature to quickly add the same data source and column to a new object.

Steps to Bind an Object to Another Object

1. Select an object (barcode, picture or text box) in the Design window,

then click on the Properties Box > Data Source tab and select
Another Object.

The Bind to Another Object screen appears:

2. Select which object you want to bind from the drop down menu.

3. Click OK on the Bind to Another Object screen.

Note: If you change the data source on the object to which you have bound
another object, the data source will change for both objects

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3.6.5 Object Data Source - User Defined List

Labeler contains a set of lists you can use as a data source, or you can create a custom list.

Steps to Bind an Object to a User Defined List

1. Select an object (barcode, picture or text box) in the Design window, then click on the
Properties Box > Data Source tab and select User Defined List.

The User Defined list screen appears;

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2. There are three pre-built lists contained in Labeler: Colors.txt, State Abbreviations.txt and State
Names.txt. You can select one of these lists from the drop down:

or click Manage Lists to create a new list or select a list you have already created. When
Manage Lists is selected, a Manage Lists browser window appears:

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3. This browser window opens to the <path> folder on the machine where Labeler was installed.
In this folder are the three pre-built lists. You can create a new list from scratch by right-
clicking anywhere in the window and selecting New > Text Document.

Save the file with the name of your choosing (make sure the extension stays .txt) then double-
click on the file name to open and edit the document. The new list will appear in the browser
window.

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3.6.6 Object Data Source - Serial Number

The Serial Number setting allows you to serialize your labels numerically. Objects that can be
serialized numerically are Barcodes and Text boxes.

To Create a Serial Number Object

1. With the object (Text or Barcode) in the Design window, click the
Serial Number button on the Properties box > Data Source tab.
The following screen appears:

2. Select if you want your labels serialized in Incrementing series or

Decrementing series by selecting the appropriate radio button.

3. Enter the beginning number in the Start at seed: field, then enter
how many characters you want to increase per a set number of
labels in the Step and Every fields. For example, the default
settings (shown in the screen shot above) sets the serialization to
start at the number 1 and increase one digit (step) every one label.
So each label will go up one level. Changing the Every field to 2
means that the number will increase one (step) every 2 labels.

4. By default the serialization continues past Z to AA, BB, etc. If you

want to change this, select the Rollover after checkbox and enter a
value. After the entered value is reached (the default is Z), the
serialization will start over with the seed value.

5. If you set the labels to rollover after a set value and do not want
them to reset to the seed value, select the Reset after rollover
checkbox. Enter the value you want to restart at in the field
provided.

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6. In the Serialization Configuration section, check the checkbox if

you want to do one of the following:

- increment the number with each new record in an external data

source, or

- resume the serialization where it left off at the next printing.

7. Click the Preview button to view how your serialization will look.
Below is an example of the Serialization Preview screen:

8. By default 100 samples are displayed. You can adjust this number
up or down using the Number of samples to display field arrows or
enter a sample number. Click the Refresh button to update the
samples with any changes you have made or Close to close the
Serialization Preview screen.

9. Click OK on the Serial Number screen to save your changes.

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3.6.7 Object Data Source - Prompt at Print

Prompt at Print is used to permit keyboard entry of information onto the label during the Print process.
Prompt at Print should be considered when the label information is available only at the time of print.
The Prompt at Print Time information is not stored anywhere; it is dynamically input by the user when
the label is configured to print. Prompt at Print can be used with Text, Barcode or Picture objects.

Steps to Enable Prompt at Print for an Object

1. With the object (Text, Barcode or Picture) in the Design window,
click the Prompt at Print button on the Properties box > Data
Source tab. The following screen appears:

2. Enter a description for the prompt in the field provided. This should
be descriptive enough that the user printing the labels will know what
value to enter.

3. Click the OK button.

4. When the labels are ready to be printed, on the Print tab, click the
Print button. A Keyboard Entry screen similar to the following:

5. Any objects that are setup for a prompt appear in the top window.
Type in data in the Value field for each object that has a prompt.

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6. Click Next to move on to the next label.

7. Select the Loop continuously checkbox to apply the data you

entered in the Value field to that object on all labels.

8. Click the Print button when you have finished entering values at all
the prompts.

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3.6.8 String Builder

To add more than one data source to the barcode, use the String Builder. Substrings concatenate, or
join, different values to build what appears to be a single text or barcode object on the label from
multiple data sources. This option can be used for the following:

1. To customize, or build, the caption of a barcode by combining two or more data sources (static
plus date/time, for example).

2. To compress two or more text or barcode values of different lengths from an external data
source.

3. To compress multi-line text values to remove blank lines.

For example, if you want your barcode to have a serialized number followed by a space, you would use
the String Builder to accomplish this.

Click here for a detailed example of using String Builder to concatenate two different data
sources in your barcode.

Steps to Create Substrings Using String Builder

1. With the text box or barcode object selected, click the String Builder
button on the Properties Box > Data Source Tab. The String
Builder screen appears. Note that the String Builder screen is
different for barcodes and text boxes.

String Builder Screen - Barcodes

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String Builder Screen - Text Boxes

2. Select the data source from the drop down menu, then click the Add
Substring button. The options will vary depending on the type of
object you have selected. Options are:

• Database Column - This option allows you to select a

column from the data source associated with your label file.
You must have a data source associated with the current
label in order to use this option. If you have not yet
connected to a data source, please refer to the topic Data
Tab Overview for detailed instructions.
• Serialized Number - The Serialized Number option allows
you to create serial numbers for your labels based on a
beginning number you select.
• Serialized Alpha - The Serialized Alpha option allows you to
serialize your labels alphabetically based on a beginning
letter you select.
• Static - This option allows you to enter static text or
characters that will appear on all of your labels.
• User Defined List - Labeler contains a set of pre-defined
lists you can select from or you can create your own lists.
• Date/Time - This option displays the current date/time (or a
date/time of your choosing) on the associated object.
• Prompt at Print - This option allows you to enter a question,
or prompt, for information that will appear when you print the
label.
• Bind to another Object - This allows you to bind the
substring to another object that already has a data source.
• Label Counter (Text Box Only) - This option allows you to

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put a label counter on a text box. A Label Counter counts

the number of physical, unique labels that are printed
(determined in the Number of Labels fields on the Print tab).
• Label Total (Text Box Only) - This option displays the total
number of physical, unique labels printed.
• Copies Counter (Text Box Only) - This option allows you to
put a copies counter on a text box. A “copies counter”
counts the number of identical copies of a label that are
printed (determined in the Number of Copies fields on the
Print tab).
• Copies Total (Text Box Only) - This option displays the
total number of identical copies of a label that are printed.

Note: You can use the Counter and Total substrings to create
enumerated labels (1 of 5, 2 of 5, 3 of 5, etc.) For a detailed
example of how to create enumerated labels with and without serial
numbers, please refer to the topic Creating Enumerated Labels.

3. Substrings you add will appear in the window as shown below:

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A sample of the entire string appears in the Sample result after

concatenating all substrings field. You can reorder substrings by
clicking the up or down arrows to the right of the substring list:

You can edit a substring by clicking on the Pencil icon or delete it by

clicking the red X icon.

4. To edit Substring Properties, highlight a substring in the window.

The selected Substring name appears in the Substring: field:

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5. For dynamic data sources that pull data from an external source,
such as a text file or Access database, you can enter a place holder
in the Place Holder field. The content you enter here will appear in
the text box or barcode as a 'place holder' for display purposes, but
will change to the content pulled from the external source at print
time.

6. Select the Add checkbox(s), then select Carriage Return or Space

from the drop down. This adds a carriage return or space Before
and/or After the selected substring.

7. Select the Ignore if Previous substring is blank if you want Labeler

to skip the selected substring if no data is found for the previous
substring in the list.

8. You can add formatting to a substring by clicking the Data

Formatting button. Click here for a detailed description of
creating format expressions.

9. For barcodes, you have two additional options:

Use in barcode value - Select this checkbox to include the

substring in the barcode value. This means the substring will be
encoded in the barcode.
Use in barcode caption - Select this checkbox to include the
substring in the barcode caption.

3.6.9 Formatting Data

In this topic:

Steps to Access and Use the Format Value Screen

Character Formatting Definitions and Examples
Number Formatting Definitions and Examples
String Formatting Definitions and Examples
Custom Date and Time Formatting (DATEFORMAT Command)
DATEFORMAT Characters and Definitions
Example DATEFORMAT Expressions
Removing Unwanted Spaces from Data (TRIM Command)

The Formatting section on the Properties box > Data Source tab allows you to add formatting to your
barcode caption or to the value encoded in your barcode. To do this you will create a Format
Expression using standard characters to represent digits placeholders, decimal placeholders,
percentage placeholders, etc.

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Steps to Access and Use the Format Value/Caption Screen

1. There are two methods for accessing the Format screen.

a. After you have added a barcode or text box to your label and bound data to it, click on
the Format Value or Format Caption buttons in the Properties Box > Content Tab >
Formatting section.

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b. If you are creating an object with substrings, click String Builder in the Strings
section. Add a Substring, then click Data Formatting (the Data Formatting button will
be disabled until you create at least one substring). For detailed information on creating
substrings, please refer to the String Builder topic.

The Format Value/Format Caption screen appears. Note: The Format Value and
Format Caption screens are identical and function the same way. The screen
shots/verbiage in this topic refer to "Format Value" but are applicable to the Format
Caption screen.

2. Enter your format expression in the Format String text box. This expression serves as a
"mask" that will be placed on all data pulled from the data source. You can create format
expressions for Strings (Characters or combination of numbers and characters), Numbers or
Dates.

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Formatting Character Definitions and Examples

The tables below contain the formatting characters, their meanings and additional information about
each one. You will combine these characters to create your format expression.

Number Formatting
Character Definition Additional Information Examples
Display a digit or a zero. If there is a digit in the position
where the 0 appears in the format string, display it;
otherwise display a zero in that position.
1234.5678
If the number being formatted has fewer digits than there
are zeros (on either side of the decimal) in the format
("00000") =
expression, leading or trailing zeros are displayed. If the 012345
Digit
0
Placeholder number has more digits to the right of the decimal
separator than there are zeros to the right of the decimal 0.45678 ("0,00") =
separator in the format expression, the number is rounded 0.46
to as many decimal places as there are zeros. If the
number has more digits to the left of the decimal separator
than there are zeros to the left of the decimal separator in
the format expression, the extra digits are displayed
without modification.
Display a digit or nothing. If there is a digit in the position
where the # appears in the format string, display it; 1234.5678
otherwise, display nothing in that position. ("#####") = 12345
Digit This symbol works like the 0 digit placeholder, except that
#
Placeholder leading and trailing zeros aren't displayed if the number
has the same or fewer digits than there are # characters on 0.45678 (#.##") =
either side of the decimal separator in the format .46
expression.
The decimal placeholder determines how many digits are
displayed to the left and right of the decimal separator. If
the format expression contains only numbers sign to the
.
Decimal 0.45678 ("0.00") =
left of this symbol, numbers smaller than 1 begin with a
decimal separator. If you want a leading zero to always be 0.46
Placeholder
displayed with fractional numbers, use 0 as the first digit
placeholder to the left of the decimal separator instead.
0.3697 ("%#0.00")
The expression is multiplied by 100. The percent character = %36.97
Percentage
% (%) is inserted in the position where it appears in the
Placeholder
format string. 0.3697 ("##.0%")
= 37.0%
The thousand separator separates thousands from
hundreds within a number that has four or more places to
the left of the decimal separator. Surround the thousand
Thousand separator with the digit placeholders (0 or #). Two adjacent 2147483647
,
Separator commas or a comma immediately to the left of the decimal ("#,#,,") = 2,147
separator (whether or not a decimal is specified) means
"scale the number by dividing it by 1000, rounding as
needed." You can scale large numbers using this

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technique. For example, you can use the format string

"##0,," to represent 100 million as 100. Numbers smaller
than 1 million are displayed as 0. Two adjacent commas in
any position other than immediately to the left of the
decimal separator are treated simply as specifying the use
of a thousand separator. The actual character used as the
thousand separator in the formatted output depends on the
Number Format specified in the International section of the
Control Panel. For some countries, a period is used as the
thousand separator.
If the format expression contains at least one digit
placeholder (0 or #) to the right of E-, E+, e-, or e+, the 987654 ("0.0e0")
number is displayed in scientific format and E or e is = 98.8e4
inserted between the number and its exponent. The
E- E+ e- Exponential
number of digit placeholders to the right determines the
e+ Notation 1503.92311
number of digits in the exponent. Use E- or e- to place a
minus sign next to negative exponents. Use E+ or e+ to ("0.0##e+00") =
place a minus sign next to negative exponents and a plus 1.504e+03
sign next to positive exponents.
Display a To display a character other than one of those listed,
- + $ ( ) literal precede it with a backslash (\) or enclose it in double
character quotation marks (" ").
Many characters in the format expression have a special
meaning and can't be displayed as literal characters unless
they are preceded by a backslash. The backslash itself
isn't displayed. Using a backslash is the same as enclosing 987654
Escape
\ the next character in double quotation marks. To display a ("\###00\#") =
Character
backslash, use two backslashes (\\). For example, the #987654#
numeric-formatting characters (#, 0, %, E, e, comma, and
period) and the string-formatting characters (@, &, <, >,
and !) can't be displayed.
Literal Indicates that the enclosed characters should be copied to the
"ABC"
68 ("#' degrees'") =
String
result string unchanged. 68 degrees
Delimiter
Defines sections with separate format strings for positive,
negative and zero numbers. A format expression can have from
Section one to four sections separated by semicolons. The first section
;
Separator
applies to positive values, the second to negative values, the third
to zeros and the fourth to Null values.

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String Formatting
Character Definition Additional Information and Examples
Display a character or a space. If there is a character in the string being formatted in
Character the position where the @ appears in the format string, display it; otherwise, display
@
placeholder a space in that position. Placeholders are filled from right to left unless there is an !
character in the format string.
Display a character or nothing. If there is a character in the string being formatted in
Character the position where the & appears in the format string, display it; otherwise, display
&
placeholder nothing in that position. Placeholders are filled from right to left unless there is an !
character in the format string.
< Force lowercase All characters are displayed in lowercase format
> Force uppercase All characters are displayed in uppercase format.
Force
placeholders to
! fill from left to
right instead of
right to left
Literal String Indicates that the enclosed characters should be copied to the result string
"ABC"
Delimiter unchanged.

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Custom Date and Time Formatting (DATEFORMAT Command)

Labeler always stores date as DateTime format. This means that if you have a column in your data that
is just a date, Labeler will add the default time of 12:00:00 AM to it. If you do not want to show the time
on your label, use the DATEFORMAT function described below.

DATEFORMAT Characters and Definitions

Example DATEFORMAT Expressions

DATEFORMAT Characters and Definitions

Character Definition Additional Information Result
9/26/2011
1:33:45 = 26
Day of the
d The day of the month, from 1 through 31.
Month
9/1/2011
1:33:45 = 1
9/26/2011
1:33:45 = 26
Day of the
dd The day of the month, from 01 through 31.
Month
9/1/2011
1:33:45 = 01
Abbreviated
ddd
9/26/2011
Day of The abbreviated day of the week.
Week 1:33:45 = Mon
9/26/2011
Full Day of
dddd
Week
The full name of the day of the week. 1:33:45 =
Monday
Period or 9/26/2011
g or gg The period or era (A.D.)
Era 1:33:45 = A.D.
9/26/2011
1:33:45 AM = 1
h Hour The hour using a 12-hour clock from 1 to 12.
9/26/2011
1:33:45 PM = 1
9/26/2011
1:33:45 AM =
hh
01
Hour The hour using a 12-hour clock from 01 to 12.

9/26/2011
1:33:45 PM = 01
9/26/2011
H
1:33:45 AM = 1
Hour The hour using a 24-hour lock from 0 to 23.

9/26/2011

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1:33:45 PM = 13
9/26/2011
1:33:45 AM =
HH The hour using a 24-hour clock from 00 to 23.
01
Hour

9/26/2011
1:33:45 PM = 13
9/26/2011
1:01:45 AM = 1
m Minute The minute from 1 through 59
9/26/2011
1:01:45 PM = 1
9/26/2011
1:01:45 AM =
mm The minute from 00 through 59
01
Minute

9/26/2011
1:01:45 PM = 01
9/26/2011
M Month The month from 1 through 12.
1:01:45 AM = 9
9/26/2011
MM Month The month from 01 through 12. 1:01:45 AM =
09
9/26/2011
MMM Month The abbreviated name of the month. 1:01:45 AM =
Sept
9/26/2011
MMMM Month The full name of the month 1:01:45 AM =
September
s The second from 0 through 59.
9/26/2011
Second
1:01:01 AM = 1
9/26/2011
ss Second The second from 00 through 50. 1:01:01 AM =
01
t The first characters of the AM/PM designator.
9/26/2011
AM/PM
1:01:45 AM = A
9/26/2011
tt AM/PM The AM/PM designator. 1:01:45 AM =
AM
y Year The year from 0 to 99.
yy Year The year from 00 to 99.
yyy Year The year with a minimum of three digits.
yyyy Year The year as a four digit number.

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Time 9/26/2011
: The time separator.
Separator 1:01:45 AM = :
Date 9/26/2011
/ The date separator.
Separator 1:01:45 AM = /
9/26/2011
Literal
Indicates that the enclosed characters should be copied to the result 1:01:45 AM
"ABC" String
string unchanged. ("arr:" h"m t)
Delimiter
arr: 1:45 A
Custom 9/26/2011
% Format Defines the following character as a custom format specifier. 1:01:45 AM
Specifier (%h) = 1
Many characters in the format expression have a special meaning
and can't be displayed as literal characters unless they are preceded
by a backslash. The backslash itself isn't displayed. Using a 9/26/2011
Escape backslash is the same as enclosing the next character in double
\
Character quotation marks. To display a backslash, use two backslashes (\\). 1:01:45 AM (h
For example, the numeric-formatting characters (#, 0, %, E, e, \h) = 1 h
comma, and period) and the string-formatting characters (@, &, <,
>, and !) can't be displayed.
9/26/2011
Any other
The character is copied to the result string unchanged.
1:01:45 AM (arr
character hh:mm t) = arr
01:45 A

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Example Data and Time Format Expressions

Enter a custom date format in the format shown below:

[DATEFORMAT:<format string here>]

The “DATEFORMAT:” prefix must be specified, followed by the <format string here> section.
Inside the <format string here> you can enter any valid formatting string from the table above. The []
brackets are required.

Example 1

[DATEFORMAT:dd/MM/yyyy]

If the value Oct 4, 1973 is entered, the Test Results will display 04/10/1973 as shown in the screen
example below:

Example 2

[DATEFORMAT: hh:mm:ss]

If the value Dec 1, 2011 5:15:35 PM is entered, the Test Results will display 05:15:35.

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Example 3

[DATEFORMAT: hh:mm tt]

If the value Dec 1, 2011 5:15:35 PM is entered, the Test Results will display 05:15 PM.

Example 4

[DATEFORMAT: MMMM dd, yyyy hh:mm tt]

If the value Dec 1, 2011 5:15:35 PM is entered, the Test Results will display December 01, 2011 05:15
PM.

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Removing Unwanted Spaces from Data (TRIM Command)

There may be instances where data source has spaces at the end or beginning of data. You can use the
"TRIM" function to remove unwanted spaces from the final output on your label. The formatting
commands for removing spaces are provided below:

• [LEFT:3] - This command returns the first 3 characters from the input.
• [LTRIM LEFT:3] ------> same as above, but before it performs a LTRIM on the input, then the
LEFT:3 will be applied to the result
• [RTRIM LEFT:3] ------> same as above, but before it performs a RTRIM on the input, then the
LEFT:3 will be applied to the result
• [TRIM LEFT:3] ------> same as above, but before it performs a TRIM on the input, then the
LEFT:3 will be applied to the result
• [RIGHT:3] ------> This command returns the last 3 characters from the input.
• [LTRIM RIGHT:3] ------> same as above, but before it performs a LTRIM on the input, then the
RIGHT:3 will be applied to the result
• [RTRIM RIGHT:3] ------> same as above, but before it performs a RTRIM on the input, then the
RIGHT:3 will be applied to the result
• [TRIM RIGHT:3] ------> same as above, but before it performs a TRIM on the input, then the
RIGHT:3 will be applied to the result
• [MID:2,3] ------> This command returns the substring starting at position 2 returning the next 3
chars that appear
• [LTRIM MID:2,3] ------> same as above, but before it performs a LTRIM on the input, then the
MID:2,3 will be applied to the result
• [RTRIM MID:2,3] ------> same as above, but before it performs a RTRIM on the input, then the
MID:2,3 will be applied to the result
• [TRIM MID:2,3] ------> same as above, but before it performs a TRIM on the input, then the
MID:2,3 will be applied to the result

ASCII Special Character Codes

ASCII (American Standard Code for Information Interchange) codes represent 128 characters. 33 of
these are non-printable markers that define how spaces are handled by a scanner or printer (line breaks,
tabs, etc.). Below is a table of the non-printable ASCII character codes and their associated definitions:

Code Definition
<SOH> Start of Header
<STX> Start of Text
<ETX> End of Text
<EOT> End of Transmission
<ENQ> Enquiry
<ACK> Acknowledgment
<BEL> Bell
<BS> Backspace
<TAB> Horizontal Tab

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<LF> Line Feed

<VT> Vertical Tab
<FF> Form Feed
<CR> Carriage Return
<SO> Shift Out
<SI> Shift In
<DLE> Data Link Escape
<DC1> Device Control 1
<DC2> Device Control 2
<DC3> Device Control 3
<DC4> Device Control 4
<NAK> Negative Acknowledgment
<SYN> Synchronous Idle
<ETB> End of Transmission Block
<CAN> Cancel
<EM> End of Medium
<SUB> Substitute
<ESC> Escape
<FS> File Separator
<GS> Group Separator
<RS> Record Separator
<US> Unit Separator
<SP> Space
<DEL> Delete

The remaining codes represent printable characters such as the exclamation point (!), period (.), comma
(,), etc. Upper and lower case alphabetic characters are also represented.

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Chapter 4 - Data Tab

4.1 Data Tab Overview
In this topic:

Select an External Data Source

Sort the Data Source Content
Filter the Data Source Content
Join Tables
Refresh Data
Edit Connection
Remove Connection

The Data tab allows you to add a database, spreadsheet, .csv file or other data source to your label
project. You can then associate an object on your label, such as a text field or a barcode with the data
source using the Properties > Contents box on the Design tab. Using a data source allows for the
"automation" of your labels as Labeler will extract the data from the associated data source and use
that as the content for your text field, barcode, picture, etc.

Example - When to Use an External Data Source

Using an external database from which to draw data is useful if your

company has inventory information stored in a database (Microsoft
Access or Excel, any ODBC compliant data source, a delimited text file,
etc) from which inventory labels with barcodes are produced.

Another example might be that a company needs to print mailing labels

for their customers where the customer address information is stored in a
spreadsheet. In either case, Labeler can easily access the data from the
external data source and apply it to the label.

Please refer to the topic Getting Started - Binding a Data Source to an

Object for a step-by-step example of linking an object to an external
source.

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On the Data tab you can add one external data source and define which columns and rows you want to
include. Adding a data source here makes it available to bind to objects on the Design Tab.

Select an External Data Source

To create a connection to an external data source, click on the desired data source type on the Data
tab.

Your options are:

CSV File
Access Database
Excel Spreadsheet
MSSQL
ODBC Connection
QuickBooks®
Text File
Wasp Data (this option allows you to create your own Wasp database)

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4.2 Connecting to a CSV File

1. On the Data tab click the CSV option.

2. The Data Source - Comma Separated File screen appears:

3. Enter the file name and location or click the Browse button to navigate to the file.

When you click Browse, a browser window will appear allowing you to navigate to your file.
After you select your file and click OK on the browser window, the Data Source - Comma
Separated File screen will populate with the path and name of your data source in the File
Name field.

4. If the first row of your file contains column headers, make sure the First Row is Column
Headings checkbox is selected.

5. The maximum rows included in your label defaults to 1,000. You can enter a smaller or larger
number as needed in the Max Rows field.

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Keep in mind that a very large number of rows may result in slower performance.

6. Click Test Connection to make sure Labeler is able to successfully establish a connection to
the selected file. If a connection is established, the message shown below appears:

Click OK on the Test Connection message to close it.

7. Click Apply to add the connected file to your Labeler project. The data contained in the
selected file will appear on the Data tab as shown in the example below:

8. You can now perform the following functions:

Refresh the Data

Edit the Connection
Remove Connection
Sort the Data
Filter the Data
Join two or more tables

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4.3 Connecting to a Microsoft Access Database

1. On the Data tab click the Access option.

2. The Data Source - Microsoft Access screen appears:

3. Click Browse to navigate to the Access database. After you make your selection the path will
appear in the File Name field.

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4. If you have security setup on the database, enter your user name and password. This is the
same User Name and Password used when opening the database directly.

You can click the Test Connection button to make sure you are connected to the database. If
a connection is established, the message shown below appears:

Click OK on the Test Connection message to close it.

5. Click Apply to select the database. You can optionally change the Max Row count to return
more rows from the database. Keep in mind that returning a large number of rows can result in
slower performance

Your data will appear on the Data tab..

6. You can now perform the following functions:

Refresh the Data

Edit the Connection
Remove Connection
Sort the Data
Filter the Data
Join two or more tables

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4.4 Connecting to an Excel File

1. On the Data tab click the Excel option.

2. The Data Source - Microsoft Excel screen appears:

3. Enter the file name and location or click the Browse button to navigate to the file.

When you click Browse, a browser window will appear allowing you to navigate to your file.
After you select your file and click OK on the browser window, the Data Source - Text File
(delimited) screen will populate with the path and name of your data source in the File Name
field.

4. If the first row of your file contains column headers, make sure the First Row is Column
Headings checkbox is selected.

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5. The maximum rows included in your label defaults to 1,000. You can enter a smaller or larger
number as needed in the Max Rows field.

Keep in mind that a very large number of rows may result in slower performance.

6. You can click the Test Connection button to make sure you are connected to the database. If
a connection is established, the message shown below appears:

Click OK on the Test Connection message to close it.

7. Click Apply to add the connected file to your Labeler project. The data contained in the
selected file will appear on the Data tab as shown in the example below:

8. You can now perform the following functions:

Refresh the Data

Edit the Connection
Remove Connection
Sort the Data
Filter the Data
Join two or more tables

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4.5 Connecting to Microsoft SQL Server

1. On the Data tab click the MSSQL option

The Data Source - Microsoft SQL Server screen appears:

2. Any SQL servers setup on your network will appear in the Server drop down menu. Select the
desired Server from the drop down.

3. If you have your SQL server setup to accept Windows Authentication, select the Use Windows
Authentication checkbox (default). If you want to use the SQL Server Authentication, enter
your User Name and Password in the fields provided. .

You can click the Test Connection button to make sure you are connected to the server.

4. A list of available databases appears in the Database field. Select a database from the list.

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5. Click Apply to add the database to your label project. The Data tab will display the selected
data.

6. You can now perform the following functions:

Refresh the Data

Edit the Connection
Remove Connection
Sort the Data
Filter the Data
Join two or more tables

4.6 Data Source - ODBC Compliant Data Source

1. On the Data Source tab click the ODBC option.

2. The Data Source - ODBC screen appears:

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3. Click the ODBC Configuration button to configure the connection. The Connection
Properties screen appears.

4. The installed ODBC driver read from your system will appear in the Data Source field. If you
want to select a different driver, click the Change button. The Change Data Source screen
appears. The Change Data Source screen is a Microsoft screen. From here you can select a
different data source and make changes to it or to the connection. These changes should only
be attempted if you are an advanced user.

5. The Data Source Selection screen appears again displaying the data source you selected.

Optional: You can specify and edit delimiters if needed.

a. Click the Advanced Delimiter Options button if you want to edit which delimiters
Labeler will use for the data. The ODBC Options screen appears:

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b. Enter the beginning and ending delimiter in the Begin and End fields. For instance, if
the data in the ODBC data source is divided by commas, enter commas here.
Brackets appear by default. Some ODBC drivers have difficulty handling square
brackets [ ] in the query string.

c. Select the Use only when table or column contains: checkbox and accept the
default entry or enter a new parameter in the text field.

d. Click Reset to return the options to the default values.

e. Click OK to save your changes and return to the Data Source - ODBC screen.

6. Click Apply to add the database to your label project. The Data tab will display the selected
data.

7. You can now perform the following functions:

Refresh the Data

Edit the Connection
Remove Connection
Sort the Data
Filter the Data
Join two or more tables

4.7 Connecting to QuickBooks®

Note: Make sure you have QuickBooks® running before connecting.

1. On the Data tab, click the QuickBooks® icon:

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2. Select QuickBooks® from the Source Type drop down list, then click the OK button. The
following Connecting to QuickBooks® message appears:

As indicated in the warning message, you may see a QuickBooks® message similar to the one
shown on the screen after you close the Connecting to QuickBooks® message screen.

Select the Don't show me this reminder again checkbox if you don't want this message to
display each time you connect to QuickBooks®.

3. Click OK to close the Connecting to QuickBooks® message screen.

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4. If you see a QuickBooks® screen similar to the one indicated in the Connecting to QuickBooks®
message, select one of the following options, then click OK

Yes, Prompt each time

Yes, Whenever this QuickBooks® company file is open
Yes, Always: allow even if QuickBooks® is not running

5. A screen will appear showing all data from QuickBooks®. Select the tables from which you want
to retrieve data. You can set up a filter to limit the data you bring into your Labeler file from the
Credit Memo, Invoice, Purchase Order and Sales Receipt tables. All data from Customer and
Vendor tables will be retrieved

The Max Rows field allows you to specify a maximum number of rows to be brought into your
Labeler file. The default is 1,000 rows. You can enter any number between 1 and 10,000. Keep
in mind that Labeler will return however many rows are contained in your Filter or in your
Customer/Vendor table. This means that if you have selected to retrieve Customer data, and you
have 5,000 customers, all 5,000 will be retrieved. If you set your Max Rows to 1,000, only the
first 1,000 customers will be available for use in your label.

If you select Credit Memo, Invoice, Purchase Order or Sales Receipt, you must enter a filter to

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specify a range or dates for your data. For each of these tables you can filter by Transaction
Date or Modification Date.

To Create a Filter:

1. Highlight the table for which you want to create a filter. The filters will appear in the
Filter section. In this example, we have selected Credit Memo:

2. Select Transaction Date or Modification Date and enter a date range in the fields
provided. You can click on the calendar icon to the right of each field to select a date if
needed.

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You can scroll through the months using the arrows at the top of the calendar or click on
the Month label to select a different month.

Note: If you select a date too far in the past, 30 years for example, QuickBooks® will
return an error message similar to the message below:

You will need to reset the filter date to a more recent date.

6. Click Apply when you are done selecting tables and creating filters. A progress bar similar to the
one shown below will appear:

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7. The Data tab will populate with the data from the selected QuickBooks® file.

8. You can now perform the following functions:

Edit the Connection

Remove Connection
Sort the Data
Filter the Data
Join two or more tables

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4.8 Connecting to a Text File (delimited)

1. On the main Data Source tab click the Text option

2. The Data Source - Text File (delimited) screen appears:

3. Enter the file name and location or click the Browse button to navigate to the file.

When you click Browse, a browser window will appear allowing you to navigate to your file.
After you select your file and click OK on the browser window, the Data Source - Text File
(delimited) screen will populate with the path and name of your data source in the File Name
field.

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4. Select the Delimiter from the drop down menu. Options are:

Comma (default)
Semicolon
Tab
Space
Other..

If you select Other, enter the delimiter in the text box to the right of the Delimiter field.

5. If the first row of your file contains column headers, make sure the First Row is Column
Headings checkbox is selected.

6. The maximum rows included in your label defaults to 1,000. You can enter a smaller or larger
number as needed in the Max Rows field.

Keep in mind that a very large number of rows may result in slower performance.

7. You can click the Test Connection button to make sure you are connected to the database. If
a connection is established, the message shown below appears:

Click OK on the Test Connection message to close it.

8. Click Apply to add the connected file to your Labeler project. The data contained in the

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selected file will appear on the Data tab as shown in the example below:

9. You can now perform the following functions:

Refresh the Data

Edit the Connection
Remove Connection
Sort the Data
Filter the Data
Join two or more tables

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4.9 Creating a Wasp Labeler Data Source

Wasp Labeler provides the capability to creating a new data source from within the application.
Labeler generates a Wasp Data File (extension .WDF) and provides the capability to create a single
database table by entering the column and data.

Use this option only when you want to create labels that will be composed of one or more variable fields
for which you do not currently have an external data source.

1. On the main Data tab click the Wasp Data option.

2. The Data Source - Wasp Data Source screen appears:

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3. Click Create New Wasp Data Source. The New Wasp Labeler Data Source screen
appears.

4. Two sample columns appear in the Create Column section. Click in the Column1 area and
type in a new column header.

5. Press TAB or click in the Type field and select the type of data that will be contained in this
column. Options are:

String - This can be a combination of text and numbers.

Date
Number

6. Click in the Column2 field and repeat steps 4 and 5.

7. When you are ready to add a new column, select Click here to add new column. A new
Column and Type column will appear. Repeat steps 4 and 5.

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8. After you have created your columns, you are ready to add data to them. Any columns you
have created will appear as column headings in the Enter Data section as shown in the
example below:

Click in a field and add data that corresponds to the column heading and type. You can tab
from field to field to speed up data entry.

9. When you have completed entering data, click the Save button. A browser window appears.
You can navigate to the location of your choice, rename your database and save it. The
default Wasp Labeler Data Source name is DataSource1.WDF.

10. Your data will appear in the Data tab.

11. If you connected to the file from the main Data Source tab, you can now perform the following
functions:

Refresh the Data

Edit the Connection
Remove Connection
Sort the Data
Filter the Data

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4.9.1 Deleting Columns or Data From the Database:

Highlight the row(s) you want to delete, then click the Delete Selected button. Press the CTRL + A
keys on your keyboard to select all rows. Select multiple rows by pressing SHIFT + Click.

4.10 Sorting Data Source Content

After you have attached a data source to your project, you can sort the data on the Data tab. Sorting is
a useful way to make sure your data prints in the order you want. For example, you might want to print
mailing labels in zip code order or conference badges alphabetically by participant name.

There are two methods for sorting data:

4.10.1 Method 1: Sort Data Using Column Headers

You can sort the data ascending or descending by clicking on the column
heading in the Data tab. When you click the header an arrow appears
indicating if it is sorted ascending (up arrow) or descending (down arrow).
The first time you click a heading it will sort ascending. An example of
columns with a sort arrow displayed on a header is shown below:

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4.10.2 Method 2: Sort Data Using the Sort Button

Using the Sort button allows you to create and save multiple sort criteria. This is useful if you want to
sort by multiple criteria. For example, you may want to sort alphabetically by Company, then
alphabetically by employee name.

1. On the Data tab, select the Sort button on the toolbar.

The Sort Criteria List screen appears:

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The top of the screen displays all sort criteria you have already created along with their status
(active or inactive). The bottom of the screen shows a preview of your data with one of the sort
criterion applied. You can only have one criterion set as active at a time.

2. To add a new criterion select the Add button at the bottom of the Sort Criteria List. The Add
Sort Criteria screen appears:

3. Enter the name of your new Sort Criterion in the Sort Criteria Name field.

4. The Column drop down menu lists all columns from the data source that you have selected to
be included in your label project. Select the column you want to sort from the drop down menu.

5. Select Ascending or Descending from the Sorting Order drop down menu.

6. You can add additional criteria to by clicking the Add Criteria button. Now a new pair of
Column and Sorting Order drop down menus appear.

7. Repeat steps 4 and 5. You can continue adding additional sort criteria as needed. In this
example, we have created a list that will be sorted first by Asset Tag, then by UPC Code.

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8. Check the Set as Active checkbox if you want the sort criteria you just created to be applied to
your data.

9. Click OK to save your new criteria. Click Clear to delete the criteria and start over. When you
click OK the Sort Criteria List screen appears displaying your changes:

10. To change which sort criteria is currently active, highlight a listing, then click the Set as Active
button.

11. Click Done on the Sort Criteria List to return to the Data Source tab. Notice that if you have
active sort criteria, your data will now be sorted according to the set parameters.

When you have an active sort applied to the data source contents, the name of the sort
currently in use will appear in the contents preview window as shown below:

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4.11 Filter the Data Source Content

Filtering the data source content on the Data tab allows you to only the data that meets the criteria you
specify. For example, if the data source contains a list of item numbers, descriptions, and quantity in
stock, you can display only the item numbers that are out of stock (QTY=0).

4.11.1 Creating a Filter

1. After you have selected a data source on the Data tab, click the Filter button on the toolbar.

The Filter Criteria List screen appears:

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2. Click Add to create a new filter for the selected data source. The Filter Criteria screen
appears:

3. Enter a name for the filter in the Filter Criteria Name field.

An operator selection bar appears at the top of the screen. Click in the middle of the bar to
toggle between the And and Or operators. Leave the first filter as And.

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4. Click the green + sign to add a criterion to this filter. A new criterion bar appears:

5. The first drop down menu contains the columns from your data source. Select a column from
the first drop down.

6. Select a parameter from the second drop down.

Options are:

• Is equal to
• Is not equal to
• Is less than
• Is less than or equal to
• Is greater than or equal to
• Is greater than

7. Enter a value in the last field.

Example: In the screen shot below the entered parameters are Asset Tag is equal to 2456.
This means that only rows in which the column Asset Tag equals the value 2456 will appear in
the results. The preview window displays what rows would be returned for given parameters.

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You can add additional parameters as needed by clicking the green join icon.

As you add criteria, the preview window will continue to update to display what your results will
look like with the filter applied.

8. Click Save and Close to save the new filter and return to the Filter Criteria List.

The new filter will appear on the Filter Criteria List.

9. Highlight the desired filter and click the Set as Active button to apply it to the database results.
The Status will update to Active.

Notice that the database results on the Data Source tab update to the highlighted filter. This is
to provide you with a preview of the filter results. The filter is not active until you click the Set
as Active button.

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When you have an active filter applied to the data source contents, the name of the filter
currently in use will appear in the contents preview window as shown below:

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4.11.2 Deleting a Filter

1. Click the Filter icon on the Data tab toolbar. The Filter Criteria List appears.

2. Highlight the filter you want to delete, then click the Delete button. The following warning
message appears:

3. Click Yes on the warning message to delete the filter.

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4.12 Joining Tables

After selecting a data source on the Data Source tab, one or more tables (or spreadsheets) can be
selected for use with the label you are designing. While you can't select more than one data source at
a time for your label, you can select more than one table within a single data source. In order to use
data from more than one table, you will need to join the tables by creating a link between them. To join
tables you will link two columns with common data, then select which columns from each table you
want to include on your label.

Example - When to Use the Join Tables Function

Joining tables is useful if, for example, you are creating an employee badge
and want to include the employee and department. You might have two
spreadsheets, one containing the employee name and department ID code
and another containing department ID codes and the corresponding
department name. You can combine the two tables by creating a link
between the department ID code column in the first spreadsheet with the
department ID code in the second spreadsheet. Then you can select to
include only the employee name from the first table and department name
from the second table on your labels.

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4.12.1 Steps to Join Tables

1. After selecting a data source on the Data tab, click the Join button.

The Join Tables screen appears:

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2. On the Join Tables screen, click the Add button. The Add Link screen appears:

3. On the Add Link screen select the table, spreadsheet, .csv or .txt file from which you want to
create a link in the From Table drop down menu. All available tables, spreadsheets, etc. from
the selected data source will appear here.

A list of columns in the selected table, spreadsheet, etc. will appear in the top preview pane.

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4. Select the column from which you want to create a link using the From Column drop down
menu.

5. Now select the table, spreadsheet, etc. to which you want to link using the To Table drop down
menu.

6. Select the column to which you want to create a link using the To Column drop down menu. A
list of columns in the selected table, spreadsheet, etc. will appear in the bottom preview pane

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7. Click the Save button to create your link. Your link will now appear in the List of Links window
on the Join Tables screen.

8. Click Save on the Join Tables screen to return to the Data tab.

9. All columns from both tables, spreadsheets, etc. will appear in the Properties > Select
Columns to Use on Label window. Select those columns you want to use on your label and
deselect those you do not want to use on your label. The preview window will update with your
column selections.

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4.13 Refreshing Data Source Information

When you establish a connection to a data source, the data contained within the selected file is added
to your Wasp Labeler project and displayed on the Data Source tab. While the path/connection
information is retained, a constant, live connection to the file is not maintained, meaning that changes
made within the source file after you create the Labeler connection will not be reflected in the Labeler
project. To add new or edited information from the source file, use the Refresh Data function. This
function is also useful if you have created sorts and filters and want to make sure they have been
applied to the data contained in Labeler. Each time you click Refresh Data, Labeler will pull data
from the data source using any filters and sorts you have created (except in the case of QuickBooks®
connections - see note below).

Note: QuickBooks® users should be aware that clicking Refresh applies filters and sorts to the data
that is already contained in the Labeler project. New/edited data is not pulled from the QuickBooks®
source file. To pull new or edited data from the QuickBooks® source file, you will need to use the Edit
Connection function.

To update the data contained on the Data Source tab, click the Refresh
Data button on the toolbar.

Labeler will establish a connection using the same parameters you initially
entered. You will not need to reenter a path or other connection
information. All data contained in the source file that meets any sorts/filters
you have created in Labeler will be returned.

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4.14 Editing the Data Source Connection

The Edit Data Source Connection allows you to change from one external data source to another,
as long as they are the same time. For example, if you are connected to an Excel file, but want to
change to a different Excel file, you can use the Edit function to browse to the new file. Keep in mind
that any filters or sorts you have created for your existing external data source will be deleted. You
can also use this feature if you move the external data source to a new location.

For QuickBooks® users, you can use the Edit function to pull new/edited data from the existing
QuickBooks® file.

If you want to switch to an entirely different type of external data source, use the Remove function to
delete the existing data from your project, then create a new connection.

To edit the connection to the external data source, click the Refresh Data
button on the Data Source Tab toolbar.

The Connection screen specific to the type of file you are currently connected
to will appear. Follow the steps you used to connect to that data type to
establish a connection with a different file of the same time.

CSV File
Access Database
Excel File
Microsoft SQL Server
ODBS Compliant Data Source
QuickBooks®
Text File
Wasp Labeler Data Source

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4.15 Removing the Data Source Connection

To completely break a connection with a data source and remove the data source's information from
your project, use the Remove Connection function. You will use this function if you want to delete
the data source information and change your label to a static label (that does not use an external data
source at all) or if you want to change to a different external data source type.

Note: If you want to change to a data source within the same type, CSV to CSV or MSSQL to
MSSQL, for example, you will use the Edit Connection function.

1. On the Data Source tab, click the Remove Connection button. The warning message
shown below appears:

2. Click Yes to continuing removing the connection. All Joins, Filters and Sorts you have
created for the current data source will be removed and the data source connection
parameters (the path to a file/SQL settings, etc.) will be deleted from the project.

The Data tab will appear as shown below after the connection is removed.

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Chapter 5 - Print Tab

5.1 Print Tab Overview
In this topic:

Print Toolbar Function Descriptions

Print Tab Properties Box
Number of Copies
Number of Labels
Starting Label and Order
Data Source
Prompt at Print Time Function

The Print tab provides a preview of how your printed labels will look. From the Print tab you can
modify the Page Layout, select specific records from the data source to print, sort and filter which
labels to print and enter the number of copies to print for each label.

The Print tab consists of a toolbar containing function icons, a preview window that displays how your
labels will look when printed and a Properties box containing print options.

If your labels consist of multiple pages, you can use the navigation buttons on the toolbar to scroll
through the various pages. You can manually enter a page number, or click First, Prev, Next or Last
to scroll.

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5.1.1 Print Toolbar Function Descriptions

Layout (Page Setup)- The Layout icon accesses the Page Setup screen where you can choose the
label type/size.

Sort - Sort accesses the Sort Criteria List where you can create a new sort. Keep in mind that when
the Sort function is accessed from the Print tab, any sort criteria already created and set as active on
the Data Source tab will already be applied to the data.

Print - The Print icon accesses the standard Windows Print screen where you can select a printer
and print your labels.

Select Records Now - Click the Select Records Now icon to select records to print.

You can CTRL + Click on records to select multiple, non-adjacent records, or SHIFT + Click to select
multiple, adjacent records. You can also:

• click Sort to access the Sort Criteria screen and apply an existing sort or create new sort
criteria to the chosen records,

• click Filter to access the Filter Criteria screen and apply an existing filter or create a new
filter to the chosen records.
• select a record(s) and click Print to print directly from the Select Records Now screen. Any
filters put on the data, other than those created from the Select Records Now screen, will be
ignored.

The left Magnifying Glass icon takes you to the previous search entry and the right Magnifying Glass
icon takes you to the next search entry. Click the center Magnifying Glass button to access the Find
screen (shown below):

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The Find screen allows you to enter parameters to search for specific data. Enter the text or number
for which you want to search in the Find text box, then select a controller and the column in which you
want to search. For example, here we have entered Payroll Liabilities in the Find text box, selected the
Equal (=) controller and the Name column. This means Labeler will look for any text that equals Payroll
Liabilities in the Name column.

5.1.2 Print Tab Properties Box - Number of Labels

The Number of Labels section allows you to select how many unique labels will be printed. This
should not be confused with copies of labels. The Number of Labels section controls the number of
physical, unique labels you want printed. Your options are:

• One Full Page - The number of labels printed using this option will vary depending on the label
type you selected on the Page Setup screen. For example, here we have selected a page that
contains 2 labels across and 2 labels down (2 x 2). This means that 4 labels will print if One
full page is selected.

If you are using an external data source, 4 labels for each record in the data source that you
have selected to print will print if One full page is selected.

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• Specify - Enter the number of labels for each record you want to print in the text box. In the
example below a value of 10 is entered. This means that 10 labels for each record in your data
source (if you are using one) will be printed.

Enter 1 in the Specify field if you want one label for each record in the data source to print.

Examples - Specifying the Number of Labels and Copies

Example 1: A label is setup with Numeric Serialization to produce a series

of labels (1 through 500). If you enter 50 in the Specify box, the first fifty
serialized labels will be printed.

If you enter 50 in the Number of Labels - Specify box and 2 in the Number
of Copies - Manual from User box, 2 copies each of the first 50 serialized
labels will be printed, resulting in 100 physical labels.

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Example 2: The label is pulling data from an external data source. If you
have 3 records in the data source and you enter 5 in the Number of Labels -
Specify box, you will get 15 labels. 3 records x 5 labels each = 15 labels.
Now if you also enter 2 in the Number of Copies - Manual from User box,
you will end up with 30 labels printing. 3 records x 5 labels each = 15 x 2
copies = 30 labels.

This is especially useful if you are creating enumerated labels with serial
numbers. If you have multiple boxes of the same item, and each item has a
unique serial number, you can print labels that specify 1 of N with N being
the number of boxes.

Example 3: If you are using an external data source and want one label for
each record in your data source, enter 1 in the Number of Labels - Specify
box.

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5.1.2 Print Tab Properties Box - Number of Copies

The Number of Copies section allows you to enter how many copies of each unique label you want to
print.

• Manual from User - The number of copies of each label is determined by the user entering a
value in the Manual from User text field. The default value is 1, meaning one copy of each
label. This field is always used to determine the number of copies if no objects are mapped to
an external data source.

Examples - Specifying the Number of Labels and Copies

Example 1: A label is setup with Numeric Serialization to produce a series

of labels (1 through 500). If you enter 50 in the Specify box, the first fifty
serialized labels will be printed.

If you enter 50 in the Number of Labels - Specify box and 2 in the Number
of Copies - Manual from User box, 2 copies each of the first 50 serialized
labels will be printed, resulting in 100 physical labels.

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Example 2: The label is pulling data from an external data source. If you
have 3 records in the data source and you enter 5 in the Number of Labels -
Specify box, you will get 15 labels. 3 records x 5 labels each = 15 labels.
Now if you also enter 2 in the Number of Copies - Manual from User box,
you will end up with 30 labels printing. 3 records x 5 labels each = 15 x 2
copies = 30 labels.

This is especially useful if you are creating enumerated labels with serial
numbers. If you have multiple boxes of the same item, and each item has a
unique serial number, you can print labels that specify 1 of N with N being
the number of boxes.

Example 3: If you are using an external data source and want one label for
each record in your data source, enter 1 in the Number of Labels - Specify
box.

• As consecutive labels - If you enter a value greater than 1 in the Manual from User text field,
you can select the As consecutive labels checkbox to indicate you want all copies printed
together, one after the other. (Rather than all of one copy printing, followed by all of a second
copy.)

Note: As consecutive labels is always selected if you have checked Dynamic from column
in data source, As consecutive labels.

Example - Printing Copies as Consecutive Labels

You have a label connected to an external data source containing 2 records.

If you print:

• With the As consecutive labels checkbox selected and 2

entered in the Manual from User field: 2 copies of the first label
will print, followed by 2 copies of the second label and 2 copies of
the third label.

• With the As consecutive labels checkbox unchecked and 2

entered in the Manual from User field: One copy of all labels will
print, followed by the second copy of all labels.

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• Dynamic from column in data source - Select this option if you want to control the number of
copies on a label-by-label basis. The number of copies for the labels will be determined by an
associated column in the external data source. The associated column must contain a numeric
value.

Example - Using the Dynamic from Column Option

An Excel spreadsheet containing data columns mapped to multiple label

objects could be modified to include an additional column in which the user
specifies the number of copies Labeler is to print for each record. Each
record can have a different number of copies specified in this column.

You might find that data already existing within an External Data Source is
ideal for controlling the number of copies to print of each label - the quantity
column of an inventory database could be used for printing item labels, for
example.

Steps for Using the Dynamic from Column Option

Note: You should already have an external data source setup for your label via the Data tab and bound
to at least one object.

1. Select the Dynamic from column in data source checkbox.

2. Click the Select button. The Dynamic from Column in Data Source screen appears:

This screen displays the first few rows of the data source associated with this label file.

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3. Select the column from which you want to pull the number of copies from the Column drop
down menu (the column must be numeric).

4. Next, in the Substitute the value with field, enter the number of copies to print if rows of
the selected column are blank or contain non-numeric values.

5. The next section applies if the value is equal to zero. You can select to:

Print no copies for the record - this option means no labels will be printed if the value
equals zero.

Use the substitution value from above - this is the number you entered in the Substitute
the value with field.

6. Finally, you can limit the maximum number of copies to a specified amount. Labels will not
be printed over this amount even if the number in the associated column is greater. The
default is 999.

7. Click OK on the Dynamic from Column in Data Source when you are finished entering
information.

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5.1.3 Print Tab Properties Box - Starting Label and Order

• Beginning Label - This option allows you to select where on the page of labels you want to
start printing. This is a useful feature if you want to continue printing on a partially printed label
sheet.

To use this feature:

1. Click the Select button next to the Beginning Label field. The Select Beginning
Label field appears.

The preview pane shows how many labels are on the page (as per the label format you
selected on the Page Setup screen).

2. Click on the label in the preview pane where you want to start printing. Or, you can
enter the Row and Column number in the Label fields.

3. Click OK when you are done making your selection. The Print Preview pane on the
Print tab will update to reflect your selection.

• Order - You can use this feature to tell Labeler in what order to print the labels on the page.
Your options are:

Across, then down - this tells the printer to start at the left side of the page, print across, then
go down one row and across.
Down, then across - this tells the printer to print all the way down the column on a page, then
across to the next column and down.

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5.1.4 Print Tab Properties Box - Data Source

The Data Source section allows you to limit the number of rows contained in this print job. This section
contains two options:

Max Rows - If your data source contains many rows, you can set how many you want to print at a time by
entering a value in the Max Rows field. The default value is 50.

Prompt for Filter Values - If you want to be prompted to enter filter values.

5.1.5 Print Tab Properties Box - Print Summary

This section displays a summary of the print options you have selected.

• Number of labels - Indicates the number of unique, physical labels.

• Number of copies - Indicates the number of copies of each label.
• Total pages to print - The total number of label pages that will print.
• Total labels to print - The Number of Labels x Number of Copies. This is the total number
of labels that will print based on your settings.
• Current Printer - The printer you currently have selected for label printing. You can change
this by clicking the Print button and selecting a different printer.
• Print Page Size - The size of the label page you selected on the Page Setup screen (via the
Layout icon).

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5.2 Page Setup Screen

In this topic:

Access and Use the Page Setup Screen

Create a Custom Layout
Copy a Layout
Delete a Layout

The Page Setup screen allows you to specify label placement on the page and the page size. You can
choose a custom layout or use one of the predefined Avery label templates.

Wasp Labeler contains a predefined set of Avery label templates.

The available predefined families of templates are:

• Avery Dot Matrix
• Avery Ink Jet
• Avery Laser
• One Up Labels
• W - 300/305
• E - 600/606

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5.2.1 Access and Use the Page Setup Screen

1. On the Design tab, select Layout.

Or, on the Print tab, select Layout.

The Page Setup screen appears:

2. On the Page Setup screen, select the label you want to create from the Family and type drop
down menus. You can choose Custom Layout or one of the Predefined Label Layouts.

3. Click Done on the Page Setup screen.

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5.2.2 Create a Custom Layout

1. Select Custom from the Family drop down menu.

2. Select the Type of label from the Type drop down menu. By default, Type A is selected (this is
the only predefined custom type). If you want to use the settings in Type A, click Done. You
have completed your selection on the Page Setup screen. If you do not want to use the
settings in Type A, proceed to Step C.

3. Click New. The New Layout screen appears.

4. Enter a name for your new layout type and click OK. Now the fields on the Page Setup screen
are enabled allowing you to enter custom Number of Labels, Label Size, Page Margins and
Space Between Labels. Notice that as you enter new data into these fields the preview
display on the right updates to reflect your changes.

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5. If you do not want changes made to your custom layout select the Lock Edits checkbox.

6. Select Rounded Borders if the labels have rounded borders. Uncheck this checkbox for
square borders.

7. Click Save to save your new layout template.

5.2.3 Copy a Layout

1. Select the layout you would like to copy from the Family and Type
drop down lists.

2. Click Copy. The New Layout screen appears.

3. Enter a name for your new layout type and click OK. Now the fields
on the Page Setup screen are enabled allowing you to enter custom
Number of Labels, Label Size, Page Margins and Space Between
Labels. Notice that as you enter new data into these fields the
preview display on the right updates to reflect your changes.

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4. If you do not want changes made to your custom layout select the
Lock Edits checkbox.

5. Select Rounded Borders if the labels have rounded borders.

Uncheck this checkbox for square borders.

6. Click Save to save your new layout template.

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5.2.4 Delete a Layout

1. Select the layout you would like to delete from the Family and Type
drop down lists.

2. Click Delete. The Warning screen appears.

3. Click Yes to delete the layout. Click No to cancel the delete process.

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Chapter 6 - Activating Wasp Labeler

In this topic:

Activating Wasp Labeler

Updating Your License

You can run Wasp Labeler in "Demo" mode for 30 days. During that time, an icon will appear on the
File tab toolbar allowing you to enter an activation key. Wasp Labeler will cease to function if an
Activation Code has been entered within 30 days of product installation.. If you would like to extend the
trial period beyond thirty days, please contact the Sales department at sales@waspbarcode.com.

6.1 Steps to Activate Wasp Labeler:

1. On the File tab, click the Activate Labeler icon.

The Activate Labeler screen appears.

2. Type in the activation code, then click the Register button.

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The Registering Products page from the Wasp Barcode Technologies website appears.

3. Enter your Registration information.

Note: If you want to register your product later, click OK on the Activate Labeler screen after
entering your Activation Code.

4. Click OK on the Activate Labeler screen. A Success screen appears:

Click OK on the Success message screen.

After activation, the Activate Labeler icon changes to Update License.

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6.2 Updating Your License:

1. (After product activation) On the File tab, click the Update License icon.

The Update License screen appears.

2. Type in the new activation code, then click the OK button.

3. You can also click the Register button to register your product if you did not do so at activation.

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The Registering Products page from the Wasp Barcode Technologies website appears.

4. Enter your Registration information.

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Chapter 7 - Running Labeler from a

Command Line
7.1 Application Execution
The Wasp Labeler application can be executed from the command line (i.e. Run Command). You must
specify the directory where the Wasp Labeler application was originally loaded and the appropriate
directory and filename of the LAB file to be opened. Multiple files can be opened using a single
command.

Syntax
WaspLabelerV7[.exe] [path/filename] [-p] [-l n] [-c m] [-q] [-h] [-?] [-help]

Parameters Description

Parameter Description
Opens the specified LAB file and prints it. (Note: Only one file can be
-p
printed from the command line at a time.)
-l n Prints 'n' labels (optional, default=1). (Note: '-p' parameter required.)
-c m Prints 'm' copies (optional, default=1). (Note: '-p' parameter required.)
Launches the application in quiet mode (i.e. does not show the Welcome
-q screen on startup, does not show ‘Objects outside label border’ warning
message)
-h Displays a command line help window. (Same as "-?" and "-help".)
-? Displays a command line help window. (Same as "-h" and "-help".)
-help Displays a command line help window. (Same as "-?" and "-h".)
-u Unloads the running WaspLabelerV7.exe (i.e., closes the application)

Example:
C:\...\Labeler\WaspLabelerV7.exe C:\temp\LABfilename.labx -p -u
C:\...\Labeler\WaspLabelerV7.exe C:\temp\LABfilename.labx -p -c 6 -u
C:\...\Labeler\WaspLabelerV72.exe C:\temp\LABfilename.labx -p -l 10 -u
C:\...\Labeler\WaspLabelerV7.exe C:\temp\file1.lab C:\temp\file2.labx -u
C:\...\Labeler\WaspLabelerV7.exe -?

Note: In Windows 98 and Me, the command interpreter will not wait for Labeler to exit before executing
the next command in a batch file. A small utility called sleep.exe can be found in the .\Labeler folder
which can be used to delay execution of statements following any call to WaspLabelerV7.exe. It uses
one argument; a numeric value that specifies the number of seconds to wait. For example:

C:\...\Labeler\WaspLabelerV7.exe C:\temp\LABfilename.labx -p -u
C:\...\Labeler\sleep 10
C:\...\Labeler\WaspLabelerV7.exe C:\temp\LABfilename.labx -p -c 6 -u
C:\...\Labeler\sleep 10
C:\...\Labeler\WaspLabelerV7.exe C:\temp\LABfilename.labx -p -l 10 -u
C:\...\Labeler\sleep 10
C:\...\Labeler\WaspLabelerV7.exe C:\temp\file1.lab C:\temp\file2.labx -u

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Chapter 8 - About Screen

The About screen allows you to view program version and license details. The serial number assigned
to this product appears here as well.

8.1 Using/Viewing the About Screen

1. On the File tab, click the About icon.

The About screen appears:

2. Click OK to close the About screen.

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Index
. CSV File ...................................................... 141
.gif - Adding to Label.......................................63 Cut................................................................. 54
.ico - Adding to Label ......................................63 D
.jpg - Adding to label .......................................63 Data - Filter .................................................. 166
A Data - Sorting............................................... 162
About Screen................................................202 Data Source - Access .................................. 143
Access Database - Connecting To ................ 143 Data Source - Another Object....................... 113
Activating Labeler ......................................... 197 Data Source - Binding Example...................... 20
Activation Code ............................................ 197 Data Source - Creating New Labeler Data
Add New Filter .............................................. 166 Source...................................................... 159
Add Sort Criteria Screen ............................... 162 Data Source - CSV File ................................ 141
Adding Layout Templates ............................. 191 Data Source - Database ............................... 112
Align Objects ..................................................54 Data Source - Excel File ............................... 145
Alpha Serial Preview Screen......................... 110 Data Source - ODBC.................................... 148
Alphabetical Serialization .............................. 110 Data Source - Prompt at Print....................... 119
Another Object ............................................. 113 Data Source - QuickBooks ........................... 150
Arrange Objects .............................................54 Data Source - Refresh.................................. 177
B Data Source - Text Box ................................ 102
Barcode - Example Creating Static .................14 Data Source - User Defined List ................... 114
Barcode - Export as Image .............................52 Data Sources - Concatenating...................... 121
Barcode Properties Box ..................................70 Data Sources - Multiple ................................ 121
Bind Time/Date to Object .............................. 109 Data Tab Overview ...................................... 139
Bind to Another Object.................................. 113 Database - Access ....................................... 143
Binding to a Database .................................. 112 Database - Binding to................................... 112
BMP - Export Barcode as ...............................52 Database - Filter .......................................... 166
Box - Adding to a Label ..................................60 Date Formatting ........................................... 125
Bring Forward .................................................54 Date/Time .................................................... 109
Bring to Front..................................................54 Decimal Placeholder .................................... 125
C Deleting a Filter ............................................ 166
Character Formatting .................................... 125 Design Window - Resizing................................ 5
Check for updates ..........................................51 Digit Placeholder .......................................... 125
Close ..............................................................51 Drawing Object - Adding ................................ 60
Close a label ..................................................51 Dynamic from Column in Data Source.......... 180
Close Wasp Labeler .......................................53 E
Code - Activation .......................................... 197 Editing Layout Templates ............................. 191
Columns - Sorting ......................................... 162 Example - Binding a Data Source to an Object20
Comma Separated File ................................. 141 Example - Creating a Static Label .................. 14
Concatenating Data ...................................... 121 Example - Label Design Tab .......................... 54
Connecting to a SQL Database..................... 147 Example Labels ............................................. 37
Connecting to CSV File ................................ 141 Example Static Label ..................................... 14
Connecting to QuickBooks............................ 150 Example Templates ................................. 37, 51
Connection Properties .................................. 143 Excel............................................................ 145
Content Tab ...................................................70 Excel - Connecting to ................................... 145
Copies - Determining when printing .............. 180 Export - Barcode as Image............................. 52
Copy ..............................................................54 Expression - Format ..................................... 125
Create Filter ................................................. 166 External Data Source ................................... 139
Creating a Static Label ...................................14 External Data Source - Excel ....................... 145
Creating New Wasp Labeler Data Source ..... 159 External Data Source - Sorting ..................... 162
Creating Substrings ...................................... 121 F
Criteria - Filter............................................... 166 File Tab.......................................................... 51
Criteria - Sort ................................................162 Fill Color ........................................................ 60

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Filter - Deleting ............................................. 166 Microsoft Excel - Connecting to .................... 145

Filter Criteria List .......................................... 166 Microsoft SQL Server ................................... 147
Filtering Data ................................................ 166 Minimizing the screen ...................................... 5
Find Screen ..................................................180 MTRIM ......................................................... 125
Fore Color ......................................................60 Multiple Data Sources .................................. 121
Format Barcode..............................................70 N
Format Date ................................................. 125 New Data Source ......................................... 159
Format Expression ....................................... 125 New Label...................................................... 51
Format Time ................................................. 125 Number Formatting ...................................... 125
Formatting ....................................................125 Number of Labels ......................................... 180
G O
Getting Started - Binding a Data Source to an Object - Bind Time/Date to ........................... 109
Object .........................................................20 Object - Bind to Another ............................... 113
Getting Started - Creating a Static Label .........14 Object - Drawing Objects ............................... 60
Getting Started - Example Static Label............14 Object Data Source - Prompt at Print............ 119
Getting Started - Navigating the Main Screen ...5 Object Source - Serial Alpha ........................ 110
GIF - Export Barcode as .................................52 ODBC - Connecting ..................................... 148
Graphic - Adding to Label ...............................63 Open.............................................................. 51
Graphics - Supported Formats ........................54 Open an exising label..................................... 51
GS1 Limited Properties ...................................96 Outline Width ................................................. 60
GS1-14 Properties ..........................................96 P
H Page Layout................................................. 191
Hide/Show Properties Box ................................5 Page Setup Screen ...................................... 191
I Paste ............................................................. 54
Image - Export Barcode as .............................52 Percentage Placeholder ............................... 125
Insert Menu ....................................................54 Picture - Adding to Label ................................ 63
J Picture - Resize.............................................. 63
Joining Tables .............................................. 172 Pictures - Supported Formats......................... 54
JPG - Export Barcode as ................................52 Placeholders ................................................ 125
K PNG - Export Barcode as ............................... 52
Keyboard Entry Screen ................................. 119 Preview - Serial Alpha .................................. 110
L Print - Prompt At .......................................... 119
Label - close ...................................................51 Print Tab ...................................................... 180
Label - Creating a Static .................................14 Printing Labels ............................................. 180
Label - New ....................................................51 Prompt at Print ............................................. 119
Label - Open an existing .................................51 Properties - Defining for Text Box ................. 102
Label - Saving ................................................51 Properties - Text Box ................................... 102
Label Design Tab ...........................................54 Properties Box - Barcode ............................... 70
Label Design Tab Example .............................54 Properties Box - Hide/Show ............................. 5
Label Stock Templates ................................. 191 Q
Labeler - Creating New Data Source............. 159 QuickBooks - Connecting to ......................... 150
Labeler - New Data Source Creating............. 159 R
Labels - Examples ..........................................37 Rectangle - Adding to a Label ........................ 60
Labels - Printing ........................................... 180 Redo Action ................................................... 54
Labels - Templates .........................................37 Refresh Data................................................ 177
Layout Options ...............................................54 Register your product ................................... 197
Layout Templates ......................................... 191 Removing Unwanted Spaces ....................... 125
Layout Templates - Adding ........................... 191 Reset Layout.................................................. 54
Layout Templates - Editing ........................... 191 Reset Zoom ................................................... 54
License - Update .......................................... 197 Resize Picture................................................ 63
Line - Adding to a Label ..................................60 Resizing the screen.......................................... 5
Line Width ......................................................60 Rotate Object ................................................. 54
List - User Defined ........................................ 114 RTRIM ......................................................... 125
LTRIM ..........................................................125 Ruler .............................................................. 54
M S
Main Screen - Overview....................................5 Save .............................................................. 51

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Save All ..........................................................51 T

Save and Exit Screen .....................................53 Tab - Data .................................................... 139
Save As ..........................................................51 Tab - Label Design ......................................... 54
Screen - Minimizing ..........................................5 Tables - Joining............................................ 172
Search..........................................................180 Templates - Examples.................................... 51
Select Records Now ..................................... 180 Templates - Layout ...................................... 191
Send Backward ..............................................54 Text Box - Entering Static Data .................... 102
Send to Back ..................................................54 Text Box - Properties ................................... 102
Serial Number .............................................. 202 TIFF - Export Barcode as ............................... 52
Serialization Alpha........................................ 110 Time Formatting ........................................... 125
Serialization Preview Screen ........................ 110 Time/Date .................................................... 109
Sort ..............................................................162 TRIM............................................................ 125
Sort Columns................................................162 U
Sort Criteria ..................................................162 Undo Last Action............................................ 54
Sort Criteria List ............................................ 162 Units/Ruler ..................................................... 54
Sorting Data Content .................................... 162 Unsaved Labels - Closing............................... 53
Source - Object Serial Alpha......................... 110 Updates - Checking for................................... 51
Space Objects ................................................54 User Defined List ......................................... 114
Spaces - Removing Unwanted...................... 125 V
SQL Database .............................................. 147 Version Number ........................................... 202
SQL Server ..................................................147 View Menu ..................................................... 54
Square - Adding to a Label .............................60 W
Static Label - Example ....................................14 Wasp Labeler Data Source - Creating New .. 159
String ...........................................................121 WMP - Export Barcode as .............................. 52
String - Create .............................................. 121 Z
String Builder................................................121 Zoom In ......................................................... 54
String Formatting .......................................... 125 Zoom Out....................................................... 54
Strings ............................................................70 Zoom Percentage .......................................... 54
Substring Properties ..................................... 121
Substrings ....................................................121

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