Wollo University

KOMBOLCHA INSTITUTE OF TECHNOLOGY

DEPARTEMENT OF INFORMATION SYSTEM

Project proposal on: WEB BASED STORE MANAGEMENT SYSTEM for KIOT
Prepared by:

Name ID Number

Moges Tesfa …………………………………. ……1378/06

Kassa Haymanot………………………………………1345/06

Ermiyas Kassaw………………………………………1305/06

Misgan Chekol…………………………………………1376/06

Almaz Ashagre………………………………………...1728/05

Adviser Name: - instructor Jemal H.

 Chapter one
INTRODUCTION
The KIOT store in (Wollo UNIVERSITY) is giving an important service for its
community which is found in that Institute. The properties of the store are
acquired from donation or supplier with appropriate procurement these
properties are distributed based on formal request forms. The current system
gives vast service however it uses manual management system which leads the
system to be inefficient. As part of the effort to bring efficient and modern store
management system in KIOT, The new system should be designed and
implemented that enables properties to be controlled and managed properly.

Background:
Wollo University is found in south wollo in which it established
in1997E.C by ministry of education. It has two branches.The two
branches are Dessie campus and KIOT campus. Store is a place where
excess material is kept which will be used as and when required. Store
management is “ to receive materials, to protect them while in storage
from damage & unauthorized removal, to issue the material in the right
quantities, at the right time to the right place and to provide these service
promptly and at least cost”.
Now let as go our project KIOT store management system. KIOT store
management system is one of the systems that perform complex tasks.
.

Statements of the problem:

 The existing KIOT store management system is done its task manually.This
manual system has the following problems.

 Recording of materials consumed long time.

 Searching and getting the specific item(materials) requiers long
time and boring.
 Customers couldn’t get a clearance immediately because of the
store uses manual record checking systems.
 Getting necessary report about the properties is difficult and takes
long time.
 And we expect to find out more problems in the existing system
during our study.

Objectives of the Project

General objectives
The main objective of our project is to explore the overall existing system of
KIOT store management system and to develop web based store management
system for the existing system.

. Specific objectives
In Order to achieve the general objective, the following specific objectives
are needed.

 Understand Manual process and its efficiency of the existing system

 Review the current system to know the problem.
 Identify functional and nonfunctional requirements.
 Propose possible solutions for current system.
 Model the new system using object oriented methodologies.
  Finally implement and test the new system.
Scope and limitation of the project
In our project we were occupied in the assessment of the existing system and
identifying the problems of KIOT store management system. We proposed
possible alternative solutions which can help to choose the best feasible solution
and design an efficient online system for KIOT store management system.
Generally, our system is capable of addressing the following function to the
store

 Users of the institute search items by type and name of items.

 Adding and Recording new items into the store.

 Registering new user every time.

 Updating and ordering already recorded items.

 Checking updated information in the store.

 Storing new and updated items in to the database.

 Our system doest support for getting about employee information.

The limitations of our project are:

 Our system does not support all language in which it supports only
English language.

 The system also does not tell about the number of employee available in
the staff
  The system does not focuses on how the user requests their needs to the
purchaser

Methodology
The project is to be carried out by a team of students. Initially there will be
continuous discussion with the entire store worker to get detail information about
the store through interviewing and physical observation.

 We choose interviewing data gathering technique in order to know how

the current system works, the problem associated with the current
system, skill that is needed by the store management and workers to
reduce the problem that they are facing at present.
 We gather information through interviewing technique by asking the
following questions to store management manager:-
 How the current system does work?
 What kind of material recording mechanism the current system
used?
 How the system gives a clearance for customers?
 We use object-oriented system analysis and design (OOSAD) to model
and design the requirements of the system. The implementation of the
system will be user friendly and built in PHP programming language and
the database. The approach we are going to implement is structured
query language (MY-SQL) server which will be more appropriate to
store database and queries.Software tools we used are php to coding
 (design) the interface of the system requirements and MY-SQL to store
and manage The database.The UML tool we will be use are Microsoft
office Visio 2007.
 Observation: By observing the current working environment of Kombolcha
store management, we collect data which necessary for designing our online
store management system that is used by society of the university. In our
observation we have tried to observe things mentioned below.

 How the system handles and store material’s information.

 Types of store available in the institute.
 Ways of distributing services from the store.
 How students and every employee in the society attain the service
 Document analysis:

From existing document of the store manager office collected more information
about the existing system relevant to develop the propose system.

Tools and Materials Used

Hardware Tools

 Personal computer
 RAM: - 4 GB RAM. RAM is used to store the data temporarily.
 Hard disk:- 500 GB and above. It is used to store data permanently.
 Printer
 Flash disk

Software Tools
Different software tools are used to develop the system. From the software
tools the following are included:-

 Database software:-My-Sql database server that is included in

wamp-server is used as database to store the records. it is used
for inserting, updating, manipulating and organizing data.
 Microsoft office 2007/2010/2013/2015 for writing documents.
 WampServer:- WampServer is a utility designed to allows you to
create Web applications and manage your server and databases.
WampServer is a Windows web development environment. It
allows you to create web applications with Apache2, PHP and a
My-SQL database. It also comes with PHPMyAdmin and
SQLiteManager to easily manage your databases. 
 PHP server version 5.3.5:- is server on WAMP used for our project
server and to manage our system database.
 Operating system:- windows 7 and above.
 Implementing editor: - notepad, notepad++ this are used to edit
html, PHP, CSS or java script code on it.
 Programming language:- we use html for design the interface PHP
to implementation data selected code, CSS for the outline of the
interface design and java script.
 Microsoft office Visio: -the team used this software for designing
the project and to show the flow of actions in the system. Example
Gantt chart, use case etc.

Feasibility study
 FEASIBILITY STUDY is a test of system proposal according to its
workability, impact of the organization, ability to meet needs and
effective use of the resources. Feasibility is the determination of whether
or not a project is worth doing the process followed and making this
determination is called feasibility analysis. This determines whether a
project can and should be achieved. Once it has been determined that a
project is feasible, the analyst can go ahead and prepare the project
specification which finalizes project requirements.
 Generally, feasibility analyses are undertaken within right time
constraints and normally conclude in a written and oral feasibility
report. The contents and recommendations of such a study will be used
as a sound basis for deciding whether to proceed, postpone or cancel the
project.
 Thus, since the feasibility analysis may lead to the
commitment of large resources, it becomes necessary that it
should be conducted competently and that no fundamental errors of
judgment are made.

Economical feasibility:
Economic analysis could also be referred to as cost/benefit analysis. It is
the most frequently used method for evaluating the effectiveness of a
new system. In economic analysis the procedure is to determine the
benefits and savings that are expected from a candidate system and
compare them with costs. If benefits outweigh costs, then the decision is
made to design and implement the system. An entrepreneur must
accurately weigh the cost versus benefits before taking an action.
 Technical Feasibility
A large part of determining resources has to do with assessing technical
feasibility. It considers the technical requirements of the proposed project. The
technical requirements are then compared to the technical capability of the
organization. The systems project is considered technically feasible if the internal
technical capability is sufficient to support the project requirements.

The analyst must find out whether current technical resources can be
upgraded or added to in a manner that fulfills the request under consideration.  This
is where the expertise of system analysts is beneficial, since using their own
experience and their contact with vendors they will be able to answer the question
of technical feasibility.

Operational feasibility
Measure how much the proposed system solves the existing system problems. This
project is surely operationally feasible because the proposed system (the project) is
a good solution maker of the problem or specific solution will work in the existing
system and create a good environment towards the user of our application. The
project can cover the following activities:-The new system will be automatic
because it will deal with a database.

 A complete design of the new project system.

 Will be interactive and User friendly.

 Will be easy to navigate and manipulate.

 The system will come up with updated information and register

content.
  The system is user friendly and suitable especially for the user.
 Minimizing consumption of Time and cost.

Significance of the Project

 Unauthorized person will be out of service.
 Each tasks are performed easily.
 Can perform many tasks in short period of time.
 Every staff will be participant.
 Change the manual system of the organization to computerized
systemReduce unnecessary resource wastage.
 Reduce employee overload work.
 System gives fast service to the customer.

Tangable benefites
Since this project is going to be developed, there is reduction cost for
material that used for manual operation, save time and make comfortable working
environment for the users.
The financial benefits of our project are

 Our system minimizes the manual storage devices in which

we used now.
 Our system use free apache server to store the database and
use PHP language to abstract code of interface of our
system.becuase they are open source or free.
 Our system is economical feasible due to the above benefit
 Intangable benefites
The following lists are intangible benefits associated with the project.
 Improved customer good will
 Improved employee morale.
 Better services to community
 Increase Management flexibility
 Increase information accuracy.
 Increase Information processing efficiency.

Project cost and budget schedule

Project budget is the amount of resources that needed to complet the
project.materials we used to do our project are :-

Materials amount Single cost Total cost

Paper 100 75 cents 75birr
Pen 5 4 20 birr
Flash 2 80 160 birr
Computer 1 12000 12000

Project scheduling
It is the chronological order of the project activities performed in timly
manner throught the entire project .we done the project sheduling by
using gnat chart sheduling technique in the following way.
 2016 2017
ID Task Name Start Finish Duration
Nov Dec Jan Feb Mar Apr May Jun Jul

1 proposal 11/10/2016 11/30/2016 3w

2 analysis 11/30/2016 12/30/2016 4w 3d

3 design 12/30/2016 2/27/2017 8w 2d

4 implementation 2/27/2017 4/27/2017 8w 4d

5 testing 4/27/2017 5/26/2017 4w 2d

References:KIOT store office